Supplemental Appropriation Request
Fiscal Year 2023
Fund: 1000 - General Fund
Human Resources Department
Risk/Benefit Analyst (25%) - 3 months of FY 22-23 (April - June 2023). 8,900$ HR Technician (50%) - 3 months of FY 22-23 (April - June 2023). 13,100 Neogov Applicant Tracking System necessary for HR recruitment. 47,400 Subtotal Human Resources Department 69,400$
Community Development Department
Two (2) new radios for the Salinas Outreach Response Team to be compatible with Salinas PD, Fire, and County Communications to provide safety during street outreach. 20,500$
Tenting of 65 W. Alisal due to termites. Previous treatments have not worked. 26,000 Subtotal Community Development Department 46,500$
Police Department
At 50% through the FY, this line item is 94% through the budget, and for all funds we are 56% through the OT budget. This is $226,723 overbudget for OT. We do not have salary savings to cover this overage. We require additional funding to support continued OT to address homeless issues. In the first four months of the FY, we were able to document 1,428 hours of homeless-related OT at a cost of approximately $127,931. 250,000$
Funds to augment the Federal award for the Salinas Police Integrated Technology for Community Safety. Since the submission of the award application in early-2022, equipment prices have increased significantly, resulting in a shortfall of just over $150,000. We are requesting funds that will allow us to purchase the full amount of equipment as indicated in the original Earmark application.
150,000
Supplemental
Appropriation
RequestedExplanation/Justification
Supplemental Appropriation Request
Fiscal Year 2023
Fund: 1000 - General Fund
Supplemental
Appropriation
RequestedExplanation/Justification
Funds to support contracted Information Technology Support services given the hold placed on the creation of an additional IT position to support the Police and Fire Departments.
30,000
Subtotal Police Department 430,000$
Fire Department
To replace decaying/faulty and low stock of radios. 52,900$ Subtotal Fire Department 52,900$
Public Works Department
Original budget was created to accommodate for our CPR and other Admin trainings. HR has recently brought to our attention that in-house training of drivers that are in need of their Class A license are no longer acceptable within the State of California.
An outside source for this training is being set in motion by the HR department but the cost has fallen back to Public Works to fund the program. The original budget did not take into account the fee that would be charged to get our employees trained and certified. At this time there are 6 employees that need to be certified. 40,000$
The account has been exhausted due to HVAC/Plumbing/Roof expenditures. Facilities has been replacing HVAC units that have failed as well as piping and roof leaks. There is additional HVAC control issues as well as security issues at the yard that need to be addressed.
60,000
This account has been exhausted due to repairs made to HVAC units/Duct system. The repairs are necessary due to meeting required minimum air standards. We have also had half of the sump pump system fail which brought on other necessary repairs to the plumbing system. There has been an increase of costs when getting contractors to perform work over the last year. This amount will also cover security for the city yard which has been broken into on a weekly basis. These labor funds are tied to the increase in building maintenance supplies.
150,000
Subtotal Public Works Department 250,000$
Non-Departmental
Supplemental Appropriation Request
Fiscal Year 2023
Fund: 1000 - General Fund
Supplemental
Appropriation
RequestedExplanation/Justification
City Manager contingency budget for unanticipated expenditures throughout the end of the fiscal year. 270,000$ To fund the new Information Technology asset management project. 99,000 Various IT related overages including copier repairs, copier/printer leases, outside services and support, software renewal and licensing, and telecommunications support.
248,000
Transfer to Emergency Medical Service Fund. 157,500
Transfer to Internal Services – Workers’ Compensation Fund. 39,800 Transfer to CIP Fund. 449,000
Subtotal Non-Departmental 1,263,300$
TOTAL SUPPLEMENTAL APPROPRIATION REQUESTS 2,112,100$
Supplemental Appropriation Request
Fiscal Year 2023
Fund: 1200 - Measure G
Community Development Department
Eight (8) new radios for Code Enforcement Officers to be compatible with Salinas PD, Fire, and County Communications for officer safety.
82,000$
Subtotal Community Development Department 82,000$
Library & Community Services Department
The Aquatic Center's budget is at capacity with no funds available for any maintenance or repairs for the remaining months of the fiscal year.
15,000$
Subtotal Library & Community Services Department 15,000$ Non-Departmental
Transfer to CIP Fund. 373,900$
Subtotal Non-Departmental 373,900$
TOTAL SUPPLEMENTAL APPROPRIATION REQUESTS 470,900$
Explanation/Justification
Supplemental
Appropriation
Requested
Supplemental Appropriation Request
Fiscal Year 2023
Fund: 2501 - Emergency Medical Service Fund
124,100$
33,400
TOTAL SUPPLEMENTAL APPROPRIATION REQUESTS 157,500$
Explanation/Justification
Supplemental
Appropriation
Requested
The Lucas Device is a backpack sized CPR technology designed to increase opportunities for better patient outcomes. It is placed around the chest of a patient in need of CPR and uses a plunger like motion to provide continuous chest compressions to the patient. The Lucas Device will help Salinas Fire provide the best quality service to all areas of the City. (Transfer from General Fund)
Supplemental Appropriation Request
Fiscal Year 2023
Fund: 5800 - Capital Projects
This CIP is for the design and implementation of a video data archive, backup, index and retrieval system. The systems will be a combination of technology including networking, hardware and software. This is compliance related expenditure. (Transfer from General Fund.)
352,000$
Architectural design services and construction for alterations and accessibility improvements to the existing Finance Department service area consisting of public and staff side counter area, service window, staff entry door and public self-service kiosks located on the 1st floor of City Hall. (Transfer from General Fund.) 97,000
201,400
172,500
This CIP is used for traffic signal repairs and upgrades. It is critical for responding to QAlerts and service requests. This account funds replacement of video detection cameras, controller units, radios, ICCUs, MMUs, and switches. The CIP budget was lower than previous years, and the account is at 84% YTD. Additional funding is requested to ensure there are funds to get through the end of the fiscal year. (Transfer from Gas Tax - Motor Vehicle Fuel Tax Fund.) 53,000
TOTAL SUPPLEMENTAL APPROPRIATION REQUESTS 875,900$
Explanation/Justification
Supplemental
Appropriation
Requested
The Recreation and Parks Division received notice that the Sherwood Hall Cooling Tower is inoperable. The cooling tower three- way valve has failed, and the chiller will not stay on. In addition, the tower piping has also failed with debris and mineral deposits preventing flow, leaving the building's HVAC cooling system inoperable at this time. The winter storms of 2023 exacerbated the need for new roofs at the Community Center and Sherwood Hall. The leakage amount throughout the facility is substantial that repairs are no longer an option.
Ratification of the emergency agreement for the cooling tower repair is also requested. (Transfer from Measure G Fund.)
Supplemental Appropriation Request
Fiscal Year 2023
Fund: Assessment & Maintenance Districts
2106 - Harden Ranch Landscape District
Tree trimming throughout district. 46,000$
Subtotal 2106 - Harden Ranch Landscape District 46,000$ 2108 - Mira Monte Maint District
To cover cost of irrigation repair and tree trimming service (unanticipated cost). 41,000$ Subtotal 2108 - Mira Monte Maint District 41,000$
2109 - Monte Bella Maint District
To cover cost of landscape services at Monte Bella park (district portion), inadvertently left out of annual budget due to cross departmental duties' assignments.
40,200$
Tree trimming along Monte Bella Soundwall. 40,000
Subtotal 2109 - Monte Bella Maint District 80,200$
TOTAL SUPPLEMENTAL APPROPRIATION REQUESTS 167,200$
Explanation/Justification
Supplemental
Appropriation
Requested
Supplemental Appropriation Request
Fiscal Year 2023
Fund: Internal Service Funds
7102 - Insurances
First Alarm Employee Wellness, necessary Internal Service charges per HR. 20,000$ Subtotal 7102 - Internal Services Insurances 20,000$
7103 - Worker's Compensation
26,700$
Subtotal 7103 - Worker's Comp 39,800$
7120 - Fleet/Equipment Maintenance
The Police Dept. has spent 56% of the vehicle parts budget. At this spending rate we will be approximately $40,000 over budget for vehicle parts and supplies. This overage is the result of significant and expensive repairs (engines, transmissions, etc.) required to keep existing vehicles on the road while awaiting the upfitting of Police Vehicles. (Delayed due to the continued vacancy of the Upfitting position).
40,000$
During the FY 23 budget process, $55,000 was removed from the budget to support 6-months of a new Upfitting Position which HR anticipated to be hired by January 1st. That position is not filled and the Police Department currently has 21 vehicles which require upfitting. We have identified a vendor willing to contract to assist with the building of the vehicles and we need $50,000 to support this service.
50,000
Subtotal 7120 - Fleet/Equipment Maintenance 90,000$
TOTAL SUPPLEMENTAL APPROPRIATION REQUESTS 149,800$
Explanation/Justification
Supplemental
Appropriation
Requested
Risk/Benefits Analyst (75%) - 3 months of FY 22-23 (April - June 2023).
HR Technician (50%) - 3 months of FY 22-23 (April - June 2023). (Transfer from General Fund)
13,100