DATE: MARCH 7, 2023
DEPARTMENT: COMMUNITY DEVELOPMENT
FROM: MEGAN HUNTER, DIRECTOR
BY: MELISSA GUILFOYLE, ADMINISTRATIVE ANALYST
TITLE: PURCHASE OF 2023 TOYOTA TACOMA SR
RECOMMENDED MOTION:
It is recommended that City Council approve a new Resolution replacing the February 7, 2023 Resolution authorizing the direct purchase of a 2023 Toyota Tacoma SR truck from Salinas Toyota at a total cost of $39,613.89 with a 10% contingency not to exceed $43,575.28 for the Community Development Department.
EXECUTIVE SUMMARY:
On February 7, 2023, City Council approved a resolution authorizing the direct purchase of a 2023 Toyota Tacoma SR for the Community Development Department (CDD) in the amount of $30,145. Unfortunately, the original quote did not include the “out the door costs” including some of the vehicle specifications, fees, and taxes resulting in an additional $9,468.89 for a 2023 Toyota Tacoma SR truck. The total cost of the 2023 Toyota Tacoma SR truck that will be purchased for the Permit Services Division in the CDD is actually $39,613.89. To move forward with this purchase, it is recommended that the Council approve the new resolution, replacing the one approved on February 7th. Although the quote is not anticipated to change, it is recommended that a 10% contingency is approved with a total cost not to exceed $43,575.28 to avoid having to return for any unforeseen changes.
BACKGROUND:
On January 23, 2023, the newest Combo Building Inspector started. The City of Salinas did not expect to fill all of its vacant inspector positions as they have been open for many years. For this reason, only one vehicle was budgeted in the FY 22/23 Operating Budget. With the addition of this inspector, CDD’s Permit Services Division needs to add another vehicle, which will be used exclusively for inspections. This vehicle is necessary to ensure all inspectors have a vehicle and can arrive to their inspections safely in an efficient and timely manner. It is imperative that each inspector have access to their own vehicle because each inspector conducts roughly 20 inspections a day.
On February 7, 2023, City Council approved a resolution authorizing the direct purchase of a 2023 Toyota Tacoma SR for the Permit Services Division of CDD in the amount of $30,145. Because the original quote did not include the “out the door costs”, which is actually $39,613.89, staff is required to return to City Council for approval of a new resolution reflecting the additional $9,468.89 in costs.
CEQA CONSIDERATION:
Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).
STRATEGIC PLAN INITIATIVE:
The requested Council action directly relates to Council’s Strategic Plans or Goals of providing Economic Development and Public Safety. The purchase of the vehicle allows the Permit Services Division to efficiently inspect building and structures for safety and to facilitate development throughout Salinas.
DEPARTMENTAL COORDINATION:
Permit Services, in coordination with Fleet Maintenance selected the appropriate vehicle based on typical usage and demand. It was concluded the Toyota Tacoma truck meets both the needs of the Permit Services Division as well as the requirements of the Fleet Maintenance Shop. The Finance Department will coordinate the purchase and title change.
FISCAL AND SUSTAINABILITY IMPACT:
The attached resolution would authorize an appropriation of up to $39,613.89 plus a 10% contingency, if necessary, from the Permit Services Enterprise Fund 6900 and use of this fund balance to purchase a Toyota Tacoma SR under account 6900.30.3350-66.5500. There is no impact to the General Fund since this is paid through the Enterprise Fund.
ATTACHMENTS:
March 7, 2023, City Council Resolution (Replacing February 7, 2023 Resolution) 2023 Salinas Toyota Truck “Out the Door” Quote
February 7, 2023, City Council Staff Report
February 7, 2023, City Council Resolution
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