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DATE: MARCH 21, 2023
DEPARTMENT: PUBLIC WORKS
FROM: DAVID JACOBS, P.E., L.S., DIRECTOR
THRU: ELISE RAMIREZ, P.E., SENIOR CIVIL ENGINEER
BY: JOSIE LANTACA, ASSISTANT ENGINEER
TITLE: CENTRAL Park Tennis Courts Wall Replacement and Resurfacing and Claremont Park Tennis Courts Resurfacing, CIP NO. 9022 RECOMMENDED MOTION:
A motion to approve a resolution accepting the Central Park Tennis Courts Wall Replacement and Resurfacing and Claremont Park Tennis Courts Resurfacing, CIP No. 9022, for maintenance and responsibility.
BACKGROUND:
The Central Park Tennis Courts Wall Replacement and Resurfacing and Claremont Park Tennis Courts Resurfacing Project is part of the Tennis Courts Improvement Project (CIP 9022) listed in the adopted Capital Improvement Program (CIP). The Project’s scope of work included the following:
Central Park Tennis Courts Wall Replacement (Base Bid 1): Removal and disposal of the existing 10-ft high tennis court backstop at Central Park, and the construction of a new 10-ft high tennis court backstop/wall at the same location.
Claremont Park Tennis Courts Resurfacing (Base Bid 2): Resurfacing the existing tennis courts by removing the existing surface and installing a slipsheet system including all surface preparations, application of color finish, multi-sport (tennis and pickleball) striping, removal and disposal of existing fence windscreens, and installation of a new fence windscreen on the existing 10-ft chain link fence.
Central Park Tennis Courts Resurfacing (Additive Alternative “A”): Resurfacing the existing tennis courts with acrylic overlay including all surface preparations and repairs, application of color finish, tennis game striping, removal and disposal of existing fence windscreens, and installation of new fence windscreen on the existing 10-ft chain link fence, and replacement of a portion of the existing chain link fence.
On June 21, 2022, City Council awarded the Central Park Tennis Courts Wall Replacement and Resurfacing and Claremont Park Tennis Courts Resurfacing, CIP No. 9022 to Vintage Contractors, Inc. in the amount of $331,362.00 (Base Bid 1, Base Bid 2, and Additive Alternative “A”).
Construction commenced on September 12, 2022, and the work was substantially complete on December 20, 2022. Two contract change orders were administratively authorized and approved per Department Policy 75-1 (Resolution No. 21528). Below is a summary of these change orders:
Table 1: Project Change Orders
Change Order No.
RFI #
Description
Change Order Amount
1 1
Surface repairs due to tree root damage at Central Park $ 2,369.87
2 New posts and nets at Central Park Tennis Courts including installation costs $ 7,029.86
CCO No. 1 (Total):
$ 9,399.73
2 8
Claremont Park fence repairs (Bottom Rails)
$ 2,147.28
CCO No. 2 (Total):
$ 2,147.28
TOTAL CCOs (1+2):
$ 11,547.01
The project has been deemed complete and the construction methods and materials met the project plans and specifications requirements.
CEQA CONSIDERATION:
This project has been reviewed per the California Environmental Quality Act (CEQA) Guidelines, and has been determined to be Categorically Exempt in accordance with Section 15301 et seq. (Class 1) because the project proposes the maintenance/repair and resurfacing of tennis courts, and Section 15302 et seq. (Class 2) because the project (Base Bid 1) proposes to replace the existing tennis courts ball wall, and the new ball wall will be located on the same location/site as the structure being replaced and will have the same use and purpose.
STRATEGIC PLAN INITIATIVE:
The project addresses the City Council Goals of Infrastructure and Environmental Sustainability, Public Safety, and Youth and Seniors by providing safe recreational facilities for Salinas residents.
DEPARTMENTAL COORDINATION:
The process of administering this project involved Public Works, Library and Community Services, Finance, and Legal Departments.
Public Works Department prepared the project’s plans, specifications, and estimates, and administered the bidding process, managed the construction, and inspected the project. The project is a CIP for the Library and Community Services Department. Finance Department managed the proper disbursement of funds, and Legal Department reviewed pertinent documents/contracts to ensure compliance with applicable laws and regulations.
FISCAL AND SUSTAINABILITY IMPACT:
Over the past five years, there’s been a total of $625,000 adopted into the budget for this CIP 9022 (Tennis Courts Improvement Project) from Measure E funds. The total construction cost was $342,909.01 including the two contract change orders. Contract change orders are summarized on Table 1 which equate to $11,547.01 (approximately 3.5% above the original award amount). The project was completed within the approved budget. As of March 2, 2023, there is a total unencumbered balance of $222,622.98 in the CIP 9022 account.
ATTACHMENT:
Resolution
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