DATE: APRIL 4, 2023
DEPARTMENT: PUBLIC WORKS, FLEET
FROM: DAVID JACOBS, PUBLIC WORKS DIRECTOR
BY: TERRY MILLEMAN, FLEET MAINTENACE MANAGER
TITLE: DIRECT PURCHASE OF ONE PB LOADER BC-6; ADDITIONAL ALLOCATION OF FUNDING RECOMMENDED MOTION:
It is recommended that City Council authorize an additional expenditure of up to $7,041.16 above an original quote of $327,040.67 that was approved by City Council on September 14, 2021(Salinas City Council Resolution No. 22180) for the direct purchase of a PB loader BC-6 for a total purchase price of $334,081.83.
EXECUTIVE SUMMARY:
The Fleet Maintenance Division of the Public Works Department uses the PB loader to provide consolidated services. It is recommended that City Council approve the additional expenditure in the amount of $7,041.16 for a total cost of $334,081.83. The additional funds are available in CIP 9030 (Street Maintenance Equipment Replacement).
BACKGROUND:
Fleet received notice that the PB Loader BC-6 for the Streets Maintenance Division is now available. Due to product pricing increasing significantly, lack of supply, inflation and pandemic impacts, the price of the PB Loader BC-6 has increased from $327,040.67 to $334,081.83 The original purchase was for a model year 2021 and because of the delays, the equipment is now a 2023.
The Streets Maintenance Division performs maintenance and repair on all of the City of Salinas streets. Procurement of this equipment will improve the speed and efficiency of the Streets Division by improved equipment technology, reduced time for repairs and better matching equipment to the mission. The old equipment worked great at the time, but with the addition of a new milling machine and larger trucks, there is a need for a larger patch truck The Public Works Fleet, in conjunction with the Streets Maintenance Division, selected the PB Loader BC-6 on a Peterbilt chassis for reliability and fleet consistency ensuring that we have quick repair and maintenance turnaround as well as user consistency in an emergency. They further tested the PB Loader body against Berg-Kamp and found that the PB BC-6 can deliver the mix at a higher rate. This is accomplished using a belt system vs auger system. The patch truck carries tack oil (50 Gallons), hot mix (6 cubic yards), water, release agent, compactor and various air and hydraulic tools.
CEQA CONSIDERATION:
Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).
STRATEGIC PLAN INITIATIVE:
The amendment relates to Council’s Strategic Plans or Goals of Investment “Strategies/Risk Management” and “Operational Efficiencies”.
DEPARTMENTAL COORDINATION:
Fleet Maintenance in coordination with the Street Maintenance Department had a meeting to discuss the needs of the new Equipment. We concluded that the equipment in this report meets both the needs of the Street Maintenance as well as the requirements of the Fleet Maintenance Shop. We also coordinated with the Finance Purchasing Division regarding this purchase.
FISCAL AND SUSTAINABILITY IMPACT:
Funds for the PB Loader BC-6 have been encumbered based on the Approved original quote. The additional amount needed is appropriated and available in CIP 9030 (Street Maintenance Equipment Replacement) ATTACHMENTS:
Resolution
Original Quote
Revised Quote
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