DATE: APRIL 4, 2023
DEPARTMENT: PUBLIC WORKS, TRANSPORTATION & TRAFFIC DIVISION FROM: DAVID JACOBS, PUBLIC WORKS DIRECTOR
BY: ANDREW EASTERLING, TRAFFIC ENGINEER
TITLE: PROFESSIONAL SERVICE AGREEMENT BETWEEN THE CITY OF SALINAS AND KIMLEY HORN AND ASSOCIATES INC.
RECOMMENDED MOTION:
A motion to approve a Resolution 1) approving the agreement for Professional Services between the City of Salinas and Kimley Horn and Associates Inc. for the Salinas Broadband Master Plan and Alisal Neighborhood Broadband Fiber Network Design; and 2) authorizing the establishment of appropriations and a corresponding revenue budget in the Public Works Grants – Fed. & St. Fund of up to $411,970 for the agreement with Kimley Horn and Associates Inc. for the Salinas Broadband Master Plan and Alisal Neighborhood Broadband Fiber Network Design.
EXECUTIVE SUMMARY:
The City of Salinas City Council approved Resolution No. 21731 on November 5, 2019, accepting the Alisal Vibrancy Plan as a key strategic planning document. A goal within the Alisal Vibrancy Plan is to improve internet capabilities. The City of Salinas applied for and was awarded $470,304 of Local Agency Technical Assistance (LATA) grant funds to develop the Salinas Broadband Master Plan and Alisal Neighborhood Broadband Fiber Network Design with support from Kimley Horn and Associates. On February 21, 2023, the City accepted grant funds by Council Resolution No. 22593. Staff recommends the approval of the agreement for Professional Services between the City of Salinas and Kimley Horn and Associates Inc. for the Salinas Broadband Master Plan and Alisal Neighborhood Broadband Fiber Network Design.
BACKGROUND:
The Alisal Vibrancy Plan (AVP) was the result of years of visioning, community organizing, and relationship building between the City of Salinas and Alisal residents. The AVP’s purpose is to communicate the collective vision, goals and desires of those who live, work, and shop in the Alisal. Over 2,000 residents and community stakeholders participated in a community- led engagement process that resulted in more than 150 strategies. Community recommendations evolved into goals, policies and actions that are the documented as implementation actions in the final Alisal Vibrancy Plan. Several goals within the Transportation and Infrastructure related to improving internet capabilities. Specifically, goals T3.1c, T3.1d, and T3.1e, shown below, describe implementation actions for the City to perform in order to fulfill community identified needs.
TI 3.1.c – Improve Internet Capabilities. Work with internet service and utility providers to improve broadband internet connectivity and speeds in the Alisal. Partner with nonprofits or similar groups to provide reduced cost or free access to low-income residents and businesses.
TI 3.1.d - Promote and expand free WIFI zones. Improve wireless internet speed and free accessibility at City facilities and schools.
TI 3.1.e – Install Dark Fiber. After completing the fiber network from Hartnell College to the new Public Safety Building along West Alisal Street, continue installing the network along East Alisal Street to the Hartnell College Alisal Campus.
On February 24, 2022, the California Public Utilities Commission (CPUC) established the LATA grant program and implemented current requirements and guidelines for the program. The LATA grant program provides funding to assist California cities and tribes in their efforts to provide high-speed broadband to unserved Californians. The grant program provides reimbursement for pre-construction expenses that facilitate development of broadband network deployment projects to areas in need. Grants may be used to reimburse eligible costs such as environmental, feasibility, and engineering design studies or reports, needs assessments, market studies, broadband strategic plans, and business plans, forming a joint powers authority, and consultant and community-based organization services.
The City of Salinas submitted a grant application for the Salinas Broadband Master Plan and Alisal Neighborhood Broadband Fiber Network Design with support from Kimley Horn. The scope of work would include network design services for priority areas in and around unserved/underserved areas within the City of Salinas. The network design process will include engineering drawings and standard specifications for the City's fiberoptic network for a constructible network design that is shovel-ready and for a priority unserved/underserved area. The project will determine cost estimations for budgeting and planning purposes. The project will develop an implementation strategy. This project will be completed well within the 24-month timeline. The City was awarded $470,304 in grant funds to develop the plan.
On August 16, 2022, the City published a Request for Qualifications for Civil Engineering and Project Management, Traffic & Transportation, and National Pollutant Discharge Elimination System (NPDES), Support Services. The scope of work included civil engineering and project management Services relate to providing broad civil engineering works which include traffic & transportation, structural design/engineering, National Pollutant Discharge Elimination System (NPDES), environmental, construction support, construction management, grant writing, and planning services from preliminary project concept through construction. Kimley Horn submitted a proposal and was selected for award by an evaluation committee. A traffic and transportation on-call contract was awarded to Kimley Horn and Associates, on January 10, 2023, by Council Resolution 22563. Kimley Horn and Associates is specially trained, experienced, and competent to perform the services for the Salinas Broadband Master Plan and Alisal Neighborhood Broadband Fiber Network Design. Additionally, the consultant is willing to render such professional services, and has provided a project proposal for $411,970. Staff recommends the approval of the agreement for Professional Services between the City of Salinas and Kimley Horn and Associates Inc. for the Salinas Broadband Master Plan and Alisal Neighborhood Broadband Fiber Network Design.
CEQA CONSIDERATION:
Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).
STRATEGIC PLAN INITIATIVE:
The Salinas Broadband Master Plan and Alisal Neighborhood Broadband Fiber Network Design supports the City Council’s Goals of “Economic Development” and “Infrastructure and Environmental Sustainability”.
DEPARTMENTAL COORDINATION:
The Salinas Broadband Master Plan and Alisal Neighborhood Broadband Fiber Network Design will be developed by Public Works in close coordination with Community Development, and Information Technology Division. The Finance Department will assist in the project accounting.
FISCAL AND SUSTAINABILITY IMPACT:
There is no impact to the General Fund and this project is 100% funded by a state grant with no local match. This action authorizes the establishment of appropriations and a corresponding revenue budget in the Public Works Grants – Fed. & St. Fund of up to $411,970 for the agreement with Kimley Horn and Associates Inc. for the Salinas Broadband Master Plan and Alisal Neighborhood Broadband Fiber Network Design.
ATTACHMENTS:
Resolution
Attachment 1: Professional Services between the City of Salinas and Kimley Horn and Associates Inc.
Attachment 2: Resolution No. 22593
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