DATE: MAY 2, 2023
DEPARTMENT: ADMINISTRATION
FROM: JIM PIA, ASSISTANT CITY MANAGER
BY: ERIC SANDOVAL, GIS ADMINISTRATOR
TITLE: PURCHASE OF NETWORK SYSTEMS EQUIPMENT
RECOMMENDED MOTION:
A motion to approve a resolution authorizing the purchase and installation of network firewalls from Cadence Inc., in an amount not to exceed $189,000.
EXECUTIVE SUMMARY:
The City of Salinas is updating its network security systems as recommended in the 2022 IT Master Plan. This is required considering the age and performance shown by the current equipment on the system. Cadence Inc. is the City’s current network support contractor. The City’s other certified vendors are unable to do the work.
BACKGROUND:
The aging of technology equipment can cause outages, slowness and consume resources unnecessarily. The 2022 IT Master identified and recommended the upgrade of the current system components to improve security and access. To address these issues, the City Council approved and established an additional appropriation of $125,000 to the budget as part of the mid-year budget process for fiscal year 2022-23.
The current resolution is the first step in improving secure access for Staff using technology resources onsite and remotely. The purchase and installation of this equipment will allow Information Systems staff to improve digital access for all staff, matching industry standards and meet minimum security needs for the next 5 to 7 years.
Even though funding has already been budgeted and approved, City Council approval is required to continue the procurement process due to the cost of the equipment exceeding Department authority. Detailed information related to the actual services are sensitive. Report details are limited to ensure the integrity of our technology systems.
CEQA CONSIDERATION:
Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).
STRATEGIC PLAN INITIATIVE:
This request supports City Council’s Strategic Goals and Strategies of Effective and Culturally Responsive Government, by ensuring that the information systems can support City programs, projects, and City services for the community.
DEPARTMENTAL COORDINATION:
The Finance department will continue to work with all affected departments to minimize downtime during the equipment replacement.
FISCAL AND SUSTAINABILITY IMPACT:
Funding for this purchase was approved by Council at mid-year and will be purchased from the Non-Departmental account of up to $189,000. There is no recommended action pertaining to the transfer of monies between accounts or for new appropriations.
ATTACHMENTS:
1. Resolution
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