Special Events Ord Update - Public Comment - ALL — Salinas City Council, May 2, 2023

RE: City of Salinas Special Event Ordinance Update
Kristan Lundquist <[email protected]>
Tue 8/16/2022 3:08 PM
To:'Kirsty Ryan' <[email protected]>
Great. Thank you.

Kristan

From: Kirsty Ryan <[email protected]>
Sent: Tuesday, August 16, 2022 2:15 PM
To: Kristan Lundquist <[email protected]>
Subject: Re: City of Salinas Special Event Ordinance Update

It does clarify.

We will do Cal Trans in January in hopes they can complete by May so we can get into you 45 days before July 16.

Thank you so much!
Kirsty
On Aug 16, 2022, at 11:42 AM, Kristan Lundquist <[email protected]> wrote:

Hi Kirsty,

Yes, it is very similar and not much changes for parades. The one thing I would point out is a type-o regarding the deadline to submit applicaons. The current deadline is 30 days. The dra indicates 90 however, I had planned to change this to 45 days and this will be my recommendaon going forward.

The City Manager has always been the issuing authority but that is delegated to me for ﬁnal approval of permits. Julia is the collector of informaon, interfaces with event organizers and coordinates with the special event commiee. Julia is in my Department (LCS). This will remain the same going forward. I hope this helps clarify things.

Let me know if you have any other quesons.

Kristan

From: Kirsty Ryan <[email protected]>
Sent: Tuesday, August 16, 2022 11:19 AM
To: Kristan Lundquist <[email protected]>
Subject: Re: City of Salinas Special Event Ordinance Update

This all seems to be exactly what we do each year for Kiddie Kapers.

Is the City Manager diﬀerent than the City Permit Dept (Julia Nix) who we send everything to now? Please help me to understand this.

Kirsty

On Aug 16, 2022, at 8:38 AM, Kristan Lundquist <[email protected]> wrote:

Here you go.

Kristan

From: Kirsty Ryan <[email protected]>
Sent: Tuesday, August 16, 2022 7:18 AM
To: Kristan Lundquist <[email protected]>
Subject: Re: City of Salinas Special Event Ordinance Update

Yes, please resend it. I can’t ﬁnd the 8/3 one.

Thank you,
Kirsty

On Aug 15, 2022, at 8:00 PM, Kristan Lundquist
<[email protected]> wrote:

Hi Kirsty,
Yes, it involves parades. I sent the dra ordinance out with the original email dated 8/3. The one I sent today was just a reminder. If you need me to resend it, I can do so tomorrow morning. Let me know.

Kristan

Sent from my Verizon, Samsung Galaxy smartphone
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From: Kirsty Ryan <[email protected]>
Sent: Monday, August 15, 2022 7:44:46 PM
To: Kristan Lundquist <[email protected]>
Subject: Re: City of Salinas Special Event Ordinance Update

Kristen,
Hi,
I don’t see an aached dra ordinance.

I am just involved with the Kiddie Kaper Parade through Salinas Center once a year.

Does this impact parades?
Thank you for all you do!
Kirsty Ryan

On Aug 15, 2022, at 4:20 PM, Kristan Lundquist
<[email protected]> wrote:

Good Aernoon,

I just wanted to remind you about the Virtual Community Meeng tomorrow evening at 6:00 PM Zoom ID 852 2008
2847 Passcode 949303 RSVP
hps://nyurl.com/SalinasEvents. Wrien comments on
the dra Special Event Ordinance Update can be submied through August 23, 2022.

If you have any quesons, please feel free to contact me.

Thank you,
Kristan

Kristan Lundquist
Library & Community Services Director
City of Salinas
200 Lincoln Ave.

Salians, CA 93901
O: (831) 758-7222

“We Create Community Through People, Parks & Programs”

From: Kristan Lundquist
Sent: Wednesday, August 3, 2022 4:29 PM
To: A. Olsen, Salinas Steinbeck Rotary Club
<[email protected]>; Aaron Snyder
<[email protected]>; Adan Gomez
<gomezautorepair@a.net>; Adan Gomez
<salinastarppullers@a.net>; Alejandro Chavez, Salinas
Bizcom/SUBA <[email protected]>; Alex Carmona,
iHeart Media <[email protected]>; Angie
Connell <[email protected]>; Annalisa Carrillo
<[email protected]>; Anthony Lane
<[email protected]>; Ashley McDonnell,
Salinas Valley Food and Wine
<ashley.mcdonnell@hubinternaonal.com>; Brandon Hill,
Alliance on Ageing <[email protected]>; California
Internaonal Airshow <[email protected]>; Cary
Swensen <[email protected]>; Cassy Waggy
<[email protected]>; Cesar Torres
<ctorres@ﬁestainsurance.com>; Chris Clay
<[email protected]>; Christopher Barrera
<[email protected]>; Ciclovia
<[email protected]>; Crystal Andon, American
Cancer Society <[email protected]>; Crystal
Sanchez <[email protected]>; Danny Garcia,
Salinas PAL Carshow <[email protected]>; Danny
Lile, CA Rodeo Carnival <dli[email protected]>; Dean
Callender <[email protected]>; Edgar De La
Cruz, Sainas Valley Disc Golf
<[email protected]>; Elsa Jimenez
<[email protected]>; Epifanio Nunez & Yolanda
Saldana, Christ the King Church <[email protected]>; Erick Lopez <[email protected]>; Estela Guerrez, Salinas Valley Recycles, Salinas Valley Solid Waste Authority
<[email protected]>; Future Cizens Fiundaon
<dmar[email protected]>; Gilbert Chavez, Street Low
<[email protected]>; Harry Wardwell
<[email protected]>; Holly Andrus-Harris
<ﬂ[email protected]>; Isabel Valerra, MCOE Head
Start <ival[email protected]>; Jarren Coleman
<jerren@hgcreave.com>; Jason Cook
<[email protected]>; Jason T. Wold, Wold
Amusements, Inc. <[email protected]>;
Jennifer Bunden <[email protected]>;
Jennifer Highland, American Cancer Society
<[email protected]>; Jessica Maas, iHeart
Media Inc. <jessicama[email protected]>; Joel Panzer, Old Town Salinas Foundaon <[email protected]>; John E.

Arriaga, JEA & Associates <[email protected]>;
John T. Hirasuna, Buddhist Temple of Salinas
<[email protected]>; Johnna Meister, First Bapst,
Streets of Bethlehem <Johnna@csalinas.com>; Jonathan
Green <[email protected]>; Jorge Rojas,
Monterey County Soccer Club <[email protected]>;
Jose Velasquez <jvelasquez@velasquezlawoﬃce.com>;
Karina Ramires <[email protected]>; Kirsty Ryan
<[email protected]>; Krista Hamar
<krista@hgcreave.com>; Larry Hirahara
<[email protected]>; Lauro Barajas, United Farm Workers
<[email protected]>; Lecia Hernandez
<le[email protected]>; Lindsay Ezykowich,
Forbes Media LLC <[email protected]>; Lorisa
McKelvey Day, Event Planner Salinas Rotary Club
<[email protected]>; Lupe Covarrubia,
Monterey County WIC <[email protected]>;
Madonna del Sasso Church <[email protected]>;
Maria CArdenas <[email protected]>; Maria Carrasco,
Empresa De Fuego <[email protected]>; Maria
Ferdin <[email protected]>; Mark Dover
<[email protected]>; Mark Landon, Circo
Caballero <[email protected]>; Mark Rollins
<[email protected]>; Mahew Silvestre, Venture
Church Salinas <[email protected]>; Michael Schleicher, MDA <[email protected]>; Mike L Ann
Miller <[email protected]>; Mitch Massey
<mmassey@ﬁrseemontereycounty.org>; Monica Gonzalez
<[email protected]>; Nancy Valdez
<[email protected]>; Nick Nelson
<nnelson@ﬁrseemontereycounty.org>; Nomads Disc Golf
Club <[email protected]>; Orlando Osornio
<[email protected]>; Pete Tavares
<pete@!tavaresfamilycarclub.com>; Pete Tavares, Tavares Family Car Club <[email protected]>; Phillip M. Nava, Church of Christ in the Americas
<[email protected]>; Phillip M. Nava, Church of Jesus Christ in the Amercicas <[email protected]>; Quirino Vazquez <[email protected]>; Ramon Castro,
Wolose Radio Group, Inc. <[email protected]>; Ray
Pulver <[email protected]>; Ricky Cabrera, Rotary
Club of Salinas Alisal <[email protected]>; Robert
Blodge <[email protected]>; Roberto Osorio,
American Crown Circus
<[email protected]>; Roly Cabrera, Salinas
Police Foundaon <[email protected]>; Ronald Bitar, The Car Lot <[email protected]>; Sabrina Delk
<[email protected]>; Salinas Juneteenth
<[email protected]>; Salinas Pride
<[email protected]>; Salinas Valley Chamber of Commerce <[email protected]>; Sam
Jenkinson, Salinas Monster Jam
<[email protected]>; Samantha Alvarez, AIDS
Lifecycle <[email protected]>; Seth Short
<[email protected]>; St. Mary of the Navity Church
<[email protected]>; Steinbeck Rotary
<[email protected]>; Stuart Li
<[email protected]>; Todd Farrington, Big Sur Land Trust <[email protected]>; Tony Valenzia, Empresas Azteca <tvalencia@lazerbroadcasng.com>; Tony Virrueta
<[email protected]>; Ty Brownﬁeld, CA
Rodeo Assoc., Rodeo Events <tbrownﬁ[email protected]>;
Vicki Law <[email protected]>; Victor Garcia, Caminos del
Arte <[email protected]>; Victor Juarez, Yaocuauhtli <[email protected]>; Yadira Hobby
<[email protected]>
Cc: Julia Nix <[email protected]>; Vivian Salinas <[email protected]>; Ana Ambriz
<[email protected]>
Subject: City of Salinas Special Event Ordinance Update

Good Aernoon,

The City has been reviewing Arcle I-C Sec. 30-12.30 of the Salinas Municipal Code and is recommending an update to the Special Event Ordinance. We are reaching out to you because you have organized a special event within the City of Salinas and gone through the special event process
someme between 2019 and 2022. Your thoughts on the
process and requirements set forth in the DRAFT Special Event Ordinance is important and we are seeking feedback from you prior to recommending a change to the City
Council. If you wish to provide feedback, please review the aached DRAFT Ordinance and send your feedback to
[email protected] by August 23, 2022.

In addion to this, we will also have two addional
opportunies to provide feedback:

1. Library & Community Services Commission Meeng,
August 10 at 6:00 PM in the City Hall Rotunda, 200
Lincoln Ave.; or

2. Virtual Community Meeng on August 16 at 6:00 PM
Zoom ID 852 2008 2847 Passcode 949303 RSVP
hps://nyurl.com/SalinasEvents

This item will be considered by the City Council on
September 6, 2022.

The purpose of the Special Event Ordinance is to ensure the health and safety of all residents while migang impacts to the overall community. We hope the updated DRAFT
Ordinance will assist in supporng an event friendly City.

If you have any quesons, please feel free to contact me.

Thank you,
Kristan

Kristan Lundquist
Library & Community Services Director
City of Salinas
200 Lincoln Ave.

Salians, CA 93901
O: (831) 758-7222

“We Create Community Through People, Parks & Programs”

Re: City of Salinas Special Event Ordinance Update
Mark Dover <[email protected]>
Mon 8/8/2022 3:48 PM
To:Kristan Lundquist <[email protected]>
Hi Kristan,
I think that is a fair compromise. We will just need to make sure the schools understand that if we are doing a September Parade, you will need it by the first week of August. Usually no one has a Homecoming any earlier than the second or third week of September. Thank you for sharing this with me. I will submit my Application tomorrow. This actually aligns with Caltrans who also require the same 45 days.

Thanks,
Mark
On Mon, Aug 8, 2022 at 3:39 PM Kristan Lundquist <[email protected]> wrote:

Hi Mark,
Thank you for the feedback on the time frame for submitting a permit. You parades are part of the fabric of our community and your feedback is critical! I have already contemplated the time frame and actually had planned to list 45 days (current ordinance has a 30 days) and just realized the document I sent out still references 90 days. How do you feel about having to submit an application 45 days in advance?

Do you have any other feedback on the draft ordinance language?

Kristan

From: Mark Dover <[email protected]>
Sent: Monday, August 8, 2022 2:55 PM
To: Kristan Lundquist <[email protected]>
Subject: Re: City of Salinas Special Event Ordinance Update

Hi Kristan,

Thank you for including me in the email for this important topic. I am the Activities Director at Salinas High School. I know that our Homecoming Parade is a small event. I have the paperwork complete and have a question. The 90 day prior to the City manager will be difficult to navigate.

The sports schedules just got finished and will be that way every year. I am looking at October 27 (Thursday) for the parade this year. It could be earlier in subsequent years. This only impacts Salinas High and Alisal as we are the two schools with parades. Will we still be ok.

Thanks,

Mark

On Wed, Aug 3, 2022 at 4:29 PM Kristan Lundquist <[email protected]> wrote:

Good Afternoon,

The City has been reviewing Article I-C Sec. 30-12.30 of the Salinas Municipal Code and is recommending an update to the Special Event Ordinance. We are reaching out to you because you have organized a special event within the City of Salinas and gone through the special event process sometime between 2019 and 2022. Your thoughts on the process and requirements set forth in the DRAFT Special Event Ordinance is important and we are seeking feedback from you prior to recommending a change to the City Council. If you wish to provide feedback, please review the attached DRAFT Ordinance and send your feedback to [email protected] by August 23, 2022.

In addition to this, we will also have two additional opportunities to provide feedback:

1. Library & Community Services Commission Meeting, August 10 at 6:00 PM in the City Hall Rotunda, 200 Lincoln Ave.; or

2. Virtual Community Meeting on August 16 at 6:00 PM Zoom ID 852 2008 2847 Passcode 949303 RSVP https://tinyurl.com/SalinasEvents

This item will be considered by the City Council on September 6, 2022.

The purpose of the Special Event Ordinance is to ensure the health and safety of all residents while mitigating impacts to the overall community. We hope the updated DRAFT Ordinance will assist in supporting an event friendly City.

If you have any questions, please feel free to contact me.

Thank you,
Kristan

Kristan Lundquist
Library & Community Services Director
City of Salinas
200 Lincoln Ave.

Salians, CA 93901
O: (831) 758-7222

“We Create Community Through People, Parks & Programs”

--
Mark Dover
Activities Director
Salinas High School
Go Cowboys!!!

resources
FOOD BANK: https://foodbankformontereycounty.org/
MONTEREY COUNTY SOCIAL SERVICES: http://mcdss.co.monterey.ca.us/ HOUSING RESOURCE CENTER: http://www.hrcmontereycounty.org/about/ MONTEREY COUNTY CRISIS LINE: (831) 424-HELP (4357)
SUICIDE HOTLINE: 1-800-273-8255
--
Mark Dover
Activities Director
Salinas High School
Go Cowboys!!!
resources
FOOD BANK:
https://foodbankformontereycounty.org/
MONTEREY COUNTY SOCIAL SERVICES:
http://mcdss.co.monterey.ca.us/
HOUSING RESOURCE CENTER:
http://www.hrcmontereycounty.org/about/
MONTEREY COUNTY CRISIS LINE: (831) 424-HELP (4357)
SUICIDE HOTLINE:
1-800-273-8255
Proposed Special Events Ordinance
Little, Daniel <[email protected]>
Tue 8/23/2022 4:15 PM
To:SpecialEvents <[email protected]>
Cc:Baldwin, Tim <[email protected]>;Jim Slaten <[email protected]>;Fred Hooker <[email protected]>
Hello,
The California Rodeo oﬀers the following comments on the proposed City of Salinas Special Event Ordinance:

The California Rodeo requests the City of Salinas Special Event Ordinance be revised to explicitly carve out all events held at the Salinas Sports Complex that are organized, sponsored, or held by the California Rodeo or pursuant to a wrien agreement with the California Rodeo. The stated purpose of the ordinance is to manage compeng uses of the City’s public facilies; to assure preservaon of public places; to prevent dangerous, unlawful or impermissible uses; to protect the safety of people and property; and to control traﬃc around public venues. The California Rodeo believes its current and historical pracces at the Salinas Sports Complex have achieved and will connue to achieve all of these goals without the need for addional special event permits.

The California Rodeo is well-versed and pracced with hosng special events of a large scale – it has held a lease agreement with the City for the Sports Complex since 1987 and held over 1,000 events since that me without any major incidents. Currently, it is esmated that the Rodeo and the Salinas Sports Complex will hold approximately 100 events a year moving forward that would require a Special Event Permit under the terms of the new ordinance: soball and baseball games and tournaments, high school football and soccer games, weddings, fesvals, markets, banquets, meengs and other entertainment events held for the beneﬁt of the Salinas community (Monster Jam, circuses/carnivals, concerts, etc.) The administrave burden and cost on the City and the California Rodeo associated with applying for and issuing a special event permit for each of these events would be enormous. Further, if the proposed ordinance is adopted in its current form, the Rodeo is exempt from paying any permit applicaon fee as a non-proﬁt organizaon; the City would be without a reimbursement mechanism to recover its costs for events conducted by, caused to be conducted by, managed, or parcipated in by the California Rodeo at the Sports Complex.

The California Rodeo understands from the public meeng held to discuss the proposed ordinance that:
(1) Big Week events (only) are intended to be excluded from the perming process, and (2) only events open to the public are intended to be subject to the perming process. First, the California Rodeo is concerned that the language of the Rodeo’s lease with the City and/or the proposed ordinance could be interpreted in such a way that would require the Rodeo to apply for a special events permit for every event it directly hosts at the Sports Complex – even those held during Big Week. Under the expansive language of the proposed ordinance, the California Rodeo arguably could be considered to “conduct or cause to be conducted, manage, or parcipate” nearly every other event that occurs at the Sports Complex throughout the year. Big Week’s events are the most notable and largest events in terms of patrons, but as touched on above, are only a handful volume-wise of the esmated 100+ events held at the Sports Complex each year. Second, the Rodeo does not believe the proposed ordinance as currently draed diﬀerenates in any way between public and private events. As a result, even roune, regularly- occurring private events of the Rodeo such as the bi-monthly general meengs of the Rodeo’s directors/commiee members and stockholders would be implicated by the ordinance and require a special events permit. We believe this is inconsistent with the intent of the lease and the proposed ordinance.

Finally, many of the objecves and requirements of the proposed ordinance are already achieved or met by the exisng lease between the City and the Rodeo:
· Permit Fees: Each year the City is entled to a fee from a surcharge on ckets sold by the Rodeo for Big Week events.
· Maintenance of City Property: The Rodeo is solely obligated to maintain the Sports Complex in good, safe, operable, usable and sanitary condions.
· Insurance: The Rodeo is required pursuant to the terms of the lease to carry insurance for ﬁre, general liability, automobile, workers compensaon, employer’s liability, and such other addional insurance coverage as the City requires. The City is addionally insured under these policies.
· Hold Harmless and Liability: The Rodeo is bound to hold the City harmless, indemnify, and defend the City (and its oﬃcers, employees, and agents, etc.) from claims for the Rodeo’s use of the Salinas Sports Complex.

Thank you for your consideraon of the California Rodeo’s suggested revisions to the proposed ordinance.

Best,
Danny Lile

NOLAND, HAMERLY, ETIENNE & HOSS
A Professional Corporaon
333 Salinas Street
P.O. Box 2510
Salinas, CA 93902
(831) 424-1414 ext. 220
(831) 424-1975 (fax)
dli[email protected]
www.nheh.com
Serving the Central Coast for 90 Years
CONFIDENTIALITY NOTICE: The informaon contained in this e-mail message is aorney-client privileged and/or conﬁdenal informaon. It is intended only for the use of the individual or enty named above. If you are not the intended recipient, you are noﬁed that any disclosure, copying, distribuon, electronic storage or use of this communicaon is prohibited. If you received this communicaon in error, please nofy me immediately by e-mail, aaching the original message, and delete the original message from your computer. Thank you.

RE: City of Salinas Special Event Ordinance Update to be Considered City Council on January 24, 2023
Little, Daniel <[email protected]>
Fri 1/13/2023 9:03 AM
To:Kristan Lundquist <[email protected]>;Christopher Callihan <[email protected]> Cc:Jim Slaten <[email protected]>;Baldwin, Tim <[email protected]> Thank you Kristan!

Danny Lile

From: Kristan Lundquist [mailto:[email protected]] Sent: Thursday, January 12, 2023 4:19 PM
To: Little, Daniel; Christopher Callihan
Cc: Jim Slaten; Baldwin, Tim
Subject: RE: City of Salinas Special Event Ordinance Update to be Considered City Council on January 24, 2023

Hi Danny,

Thank you for your email. We agree with your proposed change and will update the dra ordinance accordingly.

Wanted to let you know that we have some addional outreach to do on Arcle I-A relang to the Film Permit process so this item will not go to Council on January 24th. I will let you know when it gets scheduled.

Thank you,
Kristan

From: Lile, Daniel <DLi[email protected]>
Sent: Wednesday, January 11, 2023 1:02 PM
To: Kristan Lundquist <[email protected]>; Christopher Callihan <[email protected]> Cc: Jim Slaten <[email protected]>; Baldwin, Tim <[email protected]> Subject: RE: City of Salinas Special Event Ordinance Update to be Considered City Council on January 24, 2023

Hi Kristan,

We have one comment on the revised proposed Special Events Ordinance at this me.

In Secon d(3)(I), the language describing which organizaons are exempt from applicaon fee was changed from “Bona ﬁde non-proﬁt organizaons” to “Non-proﬁt organizaons which qualify under Secon 501(c)(3) of the Internal Revenue Code as charitable organizaon…” We believe this language is unnecessarily restricve as it precludes other non-proﬁt, tax-exempt organizaons that qualify under other areas of the IRC (e.g., social welfare organizaons qualifying under 501(c)(4)).

We propose revising the ordinance as follows: “Non-proﬁt organizaons which qualify as tax-exempt organizaons under the Internal Revenue Code…”

Thank you for your consideraon.

Best,

Danny Lile

From: Kristan Lundquist [mailto:[email protected]] Sent: Friday, January 6, 2023 1:58 PM
To: A. Olsen, Salinas Steinbeck Rotary Club; Aaron Snyder; Adan Gomez; Adan Gomez; [email protected]; Alex Carmona, iHeart Media; Angie Connell; Annalisa Carrillo; Anthony Lane; Ashley McDonnell, Salinas Valley Food and Wine; Brandon Hill, Alliance on Ageing; California International Airshow; Cary Swensen; Cassy Waggy; Cesar Torres; Chris Clay; Christopher Barrera; [email protected]; Crystal Andon, American Cancer Society; Crystal Sanchez; Danny Garcia, Salinas PAL Carshow; Little, Daniel; Dean Callender; Edgar De La Cruz, Sainas Valley Disc Golf; Elsa Jimenez; Epifanio Nunez & Yolanda Saldana, Christ the King Church; Erick Lopez; Estela Gutierrez, Salinas Valley Recycles, Salinas Valley Solid Waste Authority; Future Citizens Fiundation; Gilbert Chavez, Street Low; Harry Wardwell; Holly Andrus-Harris; Isabel Valtierra, MCOE Head Start; Jarren Coleman; Jason Cook; Jason T. Wold, Wold Amusements, Inc.; Jennifer Bunden; Jennifer Highland, American Cancer Society; Jessica Matias, iHeart Media Inc.; Joel Panzer, Old Town Salinas Foundation; John E. Arriaga, JEA & Associates; John T.

Hirasuna, Buddhist Temple of Salinas; Johnna Meister, First Baptist, Streets of Bethlehem; Jonathan Green; Jorge Rojas, Monterey County Soccer Club; Jose Velasquez; Karina Ramires; Kirsty Ryan; Krista Hamar; Larry Hirahara; Lauro Barajas, United Farm Workers; Leticia Hernandez; Lindsay Ezykowich, Forbes Media LLC; Lorisa McKelvey Day, Event Planner Salinas Rotary Club ; [email protected]; Madonna del Sasso Church ; Maria CArdenas; Maria Carrasco, Empresa De Fuego; Maria Ferdin; Mark Dover; Mark Landon, Circo Caballero; Mark Rollins; Matthew Silvestre, Venture Church Salinas; Michael Schleicher, MDA; Mike L Ann Miller; Mitch Massey; Monica Gonzalez; Nancy Valdez; Nick Nelson; Nomads Disc Golf Club; Orlando Osornio; Pete Tavares; Pete Tavares, Tavares Family Car Club; Phillip M. Nava, Church of Christ in the Americas; Phillip M. Nava, Church of Jesus Christ in the Amercicas; Quirino Vazquez; Ramon Castro, Wolfhose Radio Group, Inc.; Ray Pulver; Ricky Cabrera, Rotary Club of Salinas Alisal; Robert Blodgett; Roberto Osorio, American Crown Circus; Roly Cabrera, Salinas Police Foundation; Ronald Bitar, The Car Lot; Sabrina Delk; Salinas Juneteenth; Salinas Pride; Salinas Valley Chamber of Commerce; Sam Jenkinson, Salinas Monster Jam; Samantha Alvarez, AIDS Lifecycle; Seth Short; St.

Mary of the Nativity Church; Steinbeck Rotary; Stuart Li; Todd Farrington, Big Sur Land Trust; Tony Valenzia, Empresas Azteca; Tony Virrueta; Ty Brownfield, CA Rodeo Assoc., Rodeo Events; Vicki Law; Victor Garcia, Caminos del Arte; Victor Juarez, Yaocuauhtli; Yadira Hobby
Cc: Vicky Sargent; Vivian Salinas; Ana Ambriz
Subject: City of Salinas Special Event Ordinance Update to be Considered City Council on January 24, 2023

Good Aernoon,

As you are aware, the City of Salinas has been reviewing Arcle I-C of Chapter 30 of the Salinas Municipal Code and is recommending an update to the Special Event Ordinance. A prior dra was shared with you in August of 2022 and a Virtual Community Meeng was held on August 16, 2022 allowing for your feedback on the changes.

Due to other compeng priories, there was a delay in taking this item to the City Council. Staﬀ has connued to review the Dra Ordinance and feedback already received. During this review, it was determined that addional informaon was needed in order to address Film Permits so Arcle I-A has added.

Aached please ﬁnd the updated Dra in ﬁnal form that will be considered by the City Council on January 24, 2023.

If you have any quesons, please let me know.

Thank you,
Kristan

Kristan Lundquist
Library & Community Services Director
City of Salinas
200 Lincoln Ave.

Salians, CA 93901
O: (831) 758-7222

“We Create Community Through People, Parks & Programs”

From: Alex Garcia <[email protected]>
Sent: Friday, March 3, 2023 8:21 AM
To: Kristan Lundquist <[email protected]>
Cc:

Christopher Callihan <[email protected]>; Vicky Sargent <[email protected]>; Gloria De La Rosa <glo.delarosa@a.net>; joey marnez <[email protected]>; Albert Fong <[email protected]> Subject: Re: Film Permit Process- Dra Arcle I-A of Chapter 30 of the Salinas Municipal Code Thank you, feels very safe and I think other small single or small local crew ﬁlm makers will feel comfortable with this. Thanks again! Alex Garcia
Creave Director/Owner
Studio:831-800-7639 x105
Website:www.magonemedia.com
Address:369 Main St. Ste. 201, Salinas, CA 93901
Schedule a Zoom meeting with me
On Mar 2, 2023, at 4:52 PM, Kristan Lundquist <[email protected]> wrote:

Hi Alex,
Appreciate you responding. The item you are referring to is in the deﬁnions and deﬁnes the term Studio. If you look at item 3 under Exempons, we added “or otherwise wholly indoors” to address the comments you made at the stakeholder meeng. I think you referenced either ﬁlming and taking photos of a Hospital Boardmember in his oﬃce and your concern that the way Arcle I-A previously was wrien would require that you get a permit.

I hope this clariﬁes your concern.

Kristan
From: Alex Garcia <[email protected]>
Sent: Thursday, March 2, 2023 4:00 PM
To: Kristan Lundquist <[email protected]>
Cc: Christopher Callihan <[email protected]>; Vicky Sargent <[email protected]>; Gloria De La Rosa <glo.delarosa@a.net>; joey marnez <[email protected]>; Albert Fong <[email protected]> Subject: Re: Film Permit Process- Dra Arcle I-A of Chapter 30 of the Salinas Municipal Code Importance: High
Sorry Kristan I have had my hand and plate full. This is looking great! Thank you for your work on this. This one area isn’t very clear. d.e. “Studio” shall mean a fixed place of business where filming activities are regularly conducted upon the premises.

This line seems like this needs to be in exemptions. Other than this its seems very clear, understandable and reasonable. Anyone else in this email agree? Thank you all Again!
<~WRD0001.jpg>
Alex Garcia
Creative Director/Owner
Studio: 831-800-7639 x105
Website: www.magonemedia.com
Address: 369 Main St. Ste. 201, Salinas, CA 93901
<~WRD0001.jpg>
<~WRD0001.jpg>
<~WRD0001.jpg>
<~WRD0001.jpg>
Schedule a Zoom meeting with me
On Mar 2, 2023, at 8:54 AM, Kristan Lundquist <[email protected]> wrote:

Good Morning Salinas Film, Media and Producon Stakeholders, I hope you have all had an opportunity to review the updated dra language related to Arcle I-A establishing a ﬁlm permit process. As a reminder, please send any comments and/or feedback that you may have regarding the dra to me today.

Thank you,
Kristan
Kristan Lundquist
Library & Community Services Director
City of Salinas
200 Lincoln Ave.

Salians, CA 93901
O: (831) 758-7222
“We Create Community Through People, Parks & Programs”
From: Kristan Lundquist
Sent: Friday, February 24, 2023 11:25 AM
To: Kristan Lundquist <[email protected]>
Cc: Christopher Callihan <[email protected]>; Vicky Sargent <[email protected]>; Gloria De La Rosa <glo.delarosa@a.net>; Mas Arte <[email protected]>; Albert Fong <[email protected]> Subject: Film Permit Process- Dra Arcle I-A of Chapter 30 of the Salinas Municipal Code Good Morning Salinas Film, Media and Producon Stakeholders, Thank you to those of you who aended the meeng on February 2, 2023 regarding dra Arcle I-A of Chapter 30 of the Municipal Code which outlines a process for the issuance of Film Permits within the City of Salinas. It was a robust discussion and as you are aware, the City Aorney and I agreed to revise the language to migate concerns raised by local stakeholders.

Aached for your review is the updated dra ordinance outlining the changes via track change. The City Aorney and I believe this addresses the concerns raised, however, we are looking for your feedback and comments prior to presenng this item to the LCS Commission.

Please submit your comments and/or feedback to me by Thursday, March 2, 2023.

I appreciate your enthusiasm and desire to develop a process that works for Salinas, and I look forward to receiving your feedback on the revised language. If you have any quesons and/or concerns, please don’t hesitate to contact me.

Thank you,
Kristan
Kristan Lundquist
Library & Community Services Director
City of Salinas
200 Lincoln Ave.

Salians, CA 93901
O: (831) 758-7222
“We Create Community Through People, Parks & Programs”
Public Comment Received
Film Permit Process- Draft Article I-A of Chapter 30 of the Salinas Municipal Code From: Chris Carpenter <[email protected]>
Sent: Friday, February 24, 2023 7:24 PM
To: Kristan Lundquist <[email protected]>; Karen <karen@ﬁlmmonterey.org> Cc: Christopher Callihan <[email protected]>; Vicky Sargent <[email protected]>; Gloria De La Rosa <glo.delarosa@a.net>; joey marnez <[email protected]>; Albert Fong <[email protected]> Subject: Re: Film Permit Process- Dra Arcle I-A of Chapter 30 of the Salinas Municipal Code Thank you, Kristan for including me on this email.

Our university ﬁlm and risk management departments will review it next week and give you feedback regarding the support for our Cinemac Arts and Technology students.

I also wanted to ensure the Monterey County Film Commissioner, Karen Nordstrom, sees these revised changes. I am extremely worried that the changes do NOT make Salinas a ﬁlm friendly environment. If you intend not to have big-budget naonal feature ﬁlms or commercials shoot in Salinas, this document could be the HUGE Wall you want. I know many local locaon scouts, and they want to build relaonships with city staﬀ. Mostly to see if it will be painful or if the city is willing to work with these large producon companies without a lot of me/hassle.

Karen,
In the last in-person meeng, I menoned to the city staﬀ that they should consult with you and if they did, please disregard this email.

Can you and the county staﬀ review the aachment and advise the Salinas City Staﬀ? We know Monterey and several other local cies have successfully brought many ﬁlm producons to their respected city limits over the last couple years. I think Salinas hasn't had a major moon ﬁlm producon in their city limits since the late 80's, but I know you can conﬁrm this.

Any feedback you can give them would help greatly. Your decades of being the Monterey County Film Commissioner is invaluable! Regards,
Chris Carpenter
Lecturer / Media Production Specialist III
Cinematic Arts & Technology, CSU, Monterey Bay
p: 831.582.3772 m: 831.915.3421
a: 100 Campus Center, Bldg. 27, Seaside, CA. 93955
w: csumb.edu e: [email protected]
On Fri, Feb 24, 2023 at 11:24 AM Kristan Lundquist <[email protected]> wrote:

Good Morning Salinas Film, Media and Producon Stakeholders, Thank you to those of you who aended the meeng on February 2, 2023 regarding dra Arcle I-A of Chapter 30 of the Municipal Code which outlines a process for the issuance of Film Permits within the City of Salinas. It was a robust discussion and as you are aware, the City Aorney and I agreed to revise the language to migate concerns raised by local stakeholders.

Thank you,
Kristan
Kristan Lundquist
Library & Community Services Director
City of Salinas
200 Lincoln Ave.

Salians, CA 93901
O: (831) 758-7222
“We Create Community Through People, Parks & Programs”
Film Permit Process- Draft Article I-A of Chapter 30 of the Salinas Municipal Code From: Kristan Lundquist
Sent: Thursday, March 2, 2023 12:50 PM
To: Alfredo Avila <[email protected]>
Cc:

Albert Fong <[email protected]>; Christopher Callihan <[email protected]>; Gloria De La Rosa <glo.delarosa@a.net>; Vicky Sargent <[email protected]>; joey marnez <[email protected]> Subject: RE: FW: Film Permit Process- Dra Arcle I-A of Chapter 30 of the Salinas Municipal Code Hi Freddy,
Thank you for the queson. If the individual requesng the ﬁlm permit is a sole proprietor, then they would not be subject to WC insurance requirements however, if the individual requesng the permit has a team of employees working on the shoot, they would be required to provide WC insurance.

Thank you,
Kristan
From: Alfredo Avila <[email protected]>
Sent: Thursday, March 2, 2023 9:30 AM
To: Kristan Lundquist <[email protected]>
Cc: Albert Fong <[email protected]>; Christopher Callihan <[email protected]>; Gloria De La Rosa <glo.delarosa@a.net>; Vicky Sargent <[email protected]>; joey marnez <[email protected]> Subject: Re: FW: Film Permit Process- Dra Arcle I-A of Chapter 30 of the Salinas Municipal Code Hi Kristan,
I'm curious of the worker's compenson implicaons of a non-major ﬁlm producon that requires a permit. Can you give us an example of how this would work? Grax
Freddy
On Thu, Mar 2, 2023 at 8:54 AM Kristan Lundquist <[email protected]> wrote:

Thank you,
Kristan
Kristan Lundquist
Library & Community Services Director
City of Salinas
200 Lincoln Ave.

Salians, CA 93901
O: (831) 758-7222
“We Create Community Through People, Parks & Programs”
From: Kristan Lundquist
Sent: Friday, February 24, 2023 11:25 AM
To: Kristan Lundquist <
[email protected]>
Cc: Christopher Callihan <[email protected]>; Vicky Sargent <[email protected]>; Gloria De La Rosa <glo.delarosa@a.net>; Mas Arte <[email protected]>; Albert Fong <[email protected]> Subject: Film Permit Process- Dra Arcle I-A of Chapter 30 of the Salinas Municipal Code Good Morning Salinas Film, Media and Producon Stakeholders, Thank you to those of you who aended the meeng on February 2, 2023 regarding dra Arcle I-A of Chapter 30 of the Municipal Code which outlines a process for the issuance of Film Permits within the City of Salinas. It was a robust discussion and as you are aware, the City Aorney and I agreed to revise the language to migate concerns raised by local stakeholders.

Thank you,
Kristan
Kristan Lundquist
Library & Community Services Director
City of Salinas
200 Lincoln Ave.

Salians, CA 93901
O: (831) 758-7222
“We Create Community Through People, Parks & Programs”
--
Alfredo Avila, M.A.

Ethnic Studies | Theatre & Cinema Faculty
411 CENTRAL AVENUE | SALINAS, CA 93901
[email protected] |

Film Permit Process- Draft Article I-A of Chapter 30 of the Salinas Municipal Code From: Kristan Lundquist
Sent: Thursday, March 2, 2023 5:22 PM
To: Karen Seppa Nordstrand <[email protected]>
Cc: [email protected]
Subject:

RE: MCFC -- Film Permit Process- Dra Arcle I-A of Chapter 30 of the Salinas Municipal Code Hi Karen,
I’ve worked with a few ﬁlm permit request in the past and am aware they generally come together fairly quickly so we did not address a deadline to submit (like the 45 days for special events) to give ﬂexibility for a quick turn around. The original dra language was modeled aer the California Film Commissions model ordinance and our local folks had lots of concerns. I met with close to 20 or 25 local ﬁlm makers, photographers and media inﬂuencers in early February to discuss their concerns with the inial dra language. Chris Carpenter was there as well. Their biggest concerns was to clearly deﬁne who Arcle I-A was meant to address and exempt our local ﬁlm, photographers and media inﬂuences from a permit process unless otherwise doing something like closing the street. This is what drove the red line changes that you see in the document. Please see my answers to your quesons below in red.

Please let me know if you have any addional quesons.

Kristan
Kristan Lundquist
Library & Community Services Director
City of Salinas
200 Lincoln Ave.

Salians, CA 93901
O: (831) 758-7222
“We Create Community Through People, Parks & Programs”
From: Karen Seppa Nordstrand <[email protected]>
Sent: Thursday, March 2, 2023 5:04 PM
To: Kristan Lundquist <[email protected]>
Cc: [email protected]
Subject: RE: MCFC -- Film Permit Process- Dra Arcle I-A of Chapter 30 of the Salinas Municipal Code Hi Kristan—
I’m reviewing the proposed changes but was hoping some meeng with ﬁlm industry professionals in the area might be in order to help in the understanding of how the ﬁlm industry works and the best pracces of statewide cies and the California Film Commission.

Producons these days come together rather quickly (especially the videos, commercials and sll shoots that we most oen aract since we don’t have the lure of big tax incenves that studio ﬁlms oen seek ﬁrst).

I have a couple of quesons:

1. Secon 30-12 Deﬁnions –(02) – What is the need for (b.) deﬁnion? Permits are for all types of Commercial Film Producons. We may have a movie wanng to ﬁlm just a few days of scenes. The movies may be studios or independent ﬁlmmakers. How they are ﬁnanced and/or distributed should not make a diﬀerence, nor if they are for presentaon to a mass audience. The wording ﬁlming in (a.) seems comprehensive enough and includes “shoong commercial moon pictures” already. How do you deﬁne “Major”? Maybe just use the words “Commercial Film Producons” instead of commercial moon pictures? This was included to address concerns from our local ﬁlm and photography industry.

2. Sec. 30-12 (04) – Again the word major moon picture acvity seems unnecessary. Does the rule man that every ﬁlm applicant needs “approval by Resoluon of the City Council”? Or what is the intent of that involvement with City Council? I think that the City Manager would be taking ﬁlm permit requests and have a system of veng possibilies with impacted agencies (police if necessary, parking dept., etc.) like City of Monterey does. No, this provides for the City Manager or his designee to issue permits. The City Council does not have to approve any ﬁlm or special event permit.

3. I don’t see any language about how far out a permit request may need to be submied to the City Manager. The only deadline I see is 45 days for Special Events, which ﬁlming really is not. Is this le to the discreon of the City Manager? Most producons these days—especially the commercials, documentaries, slls and videos that would most likely shoot in Salinas—move more quickly and a ﬁlm-friendly jurisdicon tries hard to turn around the permit approval in a few days. I do not read the 45 days in the Special Events secon as applicable to ﬁlming, am I right? Yes, as indicated above, no me frame or deadline to submit is included to allow for ﬂexibility based on my previous experience with ﬁlm permit requests. You are correct, the 45 days is speciﬁcally for special event permits.

4. Big producons (movies, TV series, etc.) do not come oen (again incenves are lacking) but will logically start out much earlier in deciding if they can ﬁlm in a city. Even then, the director over some days may want to change locaons and get permied quickly as the ﬁlming gets going.

Understood and this isn’t an issue
I have heard from several locals in the ﬁlm industry, and they have sent leers and oﬀers of help to cra the ordinance based on their professional experience with many city ﬁlm oﬃces. I hope you have received their input. We all want to keep locals employed and create an economic boost from the clean, temporary business of ﬁlmmaking for the City of Salinas and staying compeve with the many other places seeking the ﬁlm business.

I look forward to clariﬁcaon on the above quesons.

Best regards,
Karen Seppa Nordstrand
AFCI Certified Film Commissioner
Monterey County Film Commission
831-646-0910 / c 831-594-9410
www.FilmMonterey.org
Taking Care of Film Business in Monterey County
From: Kristan Lundquist [mailto:[email protected]] Sent: Thursday, March 02, 2023 8:54 AM
To: Kristan Lundquist <[email protected]>
Cc: Christopher Callihan <[email protected]>; Vicky Sargent <[email protected]>; Gloria De La Rosa <glo.delarosa@a.net>; joey marnez <[email protected]>; Albert Fong <[email protected]> Subject: FW: Film Permit Process- Dra Arcle I-A of Chapter 30 of the Salinas Municipal Code Importance: High
Good Morning Salinas Film, Media and Producon Stakeholders, I hope you have all had an opportunity to review the updated dra language related to Arcle I-A establishing a ﬁlm permit process. As a reminder, please send any comments and/or feedback that you may have regarding the dra to me today.

Thank you,
Kristan
Kristan Lundquist
Library & Community Services Director
City of Salinas
200 Lincoln Ave.

Salians, CA 93901
O: (831) 758-7222
“We Create Community Through People, Parks & Programs”
From: Kristan Lundquist
Sent: Friday, February 24, 2023 11:25 AM
To: Kristan Lundquist <
[email protected]>
Cc: Christopher Callihan <[email protected]>; Vicky Sargent <[email protected]>; Gloria De La Rosa <glo.delarosa@a.net>; Mas Arte <[email protected]>; Albert Fong <[email protected]> Subject: Film Permit Process- Dra Arcle I-A of Chapter 30 of the Salinas Municipal Code Good Morning Salinas Film, Media and Producon Stakeholders, Thank you to those of you who aended the meeng on February 2, 2023 regarding dra Arcle I-A of Chapter 30 of the Municipal Code which outlines a process for the issuance of Film Permits within the City of Salinas. It was a robust discussion and as you are aware, the City Aorney and I agreed to revise the language to migate concerns raised by local stakeholders.

Thank you,
Kristan
Kristan Lundquist
Library & Community Services Director
City of Salinas
200 Lincoln Ave.

Salians, CA 93901
O: (831) 758-7222
“We Create Community Through People, Parks & Programs”

Salinas City CouncilMay 2, 2023

Salinas City Council
May 2, 2023