DATE: MAY 16, 2023
DEPARTMENT: PUBLIC WORKS DEPARTMENT
FROM: DAVID JACOBS, PUBLIC WORKS DIRECTOR
BY: ANDREW EASTERLING, TRAFFIC ENGINEER
TITLE: PEDESTRIAN CROSSING ENHANCEMENTS PROJECT, CIP 9188, HSIPL-5045(035) FINAL ACCEPTANCE RECOMMENDED MOTION:
A motion accepting the Pedestrian Crossing Enhancements Project, CIP 9188, HSIPL-5045(035) for maintenance and responsibility.
EXECUTIVE SUMMARY:
On January 11, 2022, the City awarded a construction contract to Precision Grade, Inc. for the Pedestrian Crossing Enhancements Project in the amount of $1,058,098.00. Construction began on October 11, 2022, and the contractor had 70 workings days to complete the project. The project was substantially complete on February 17, 2023, within contract time. Final punch list work was completed on March 30, 2023. Staff recommends that the City Council approve a Resolution accepting the Pedestrian Crossing Enhancements Project (CIP 9188, HSIPL-5045(035) for maintenance and responsibility.
BACKGROUND:
On February 5, 2019, City Council accepted $250,000 in Highway Safety Improvement Program (HSIP) Cycle 9 grant funds to enhance uncontrolled crosswalks at various locations, via Council Resolution No. 21558. On June 23, 2020, City Council approved an agreement with the Transportation Agency of Monterey County (TAMC) for the use of Regional Surface Transportation Program (RSTP), which included $90,473.60 programed towards the Pedestrian Crossing Enhancements Project, by Council Resolution No. 21873. On August 26, 2020, the TAMC Board of Director’s awarded $545,000 in RSTP competitive grant funds to Salinas for the Pedestrian Crossing Enhancements Project. On January 11, 2022, the City Council authorized an increase of $365,000 to CIP 9188 appropriation and use of Measure X fund balance for construction through Council Resolution No. 22286.
On August 10, 2021, City Council approved plans and specifications for the Pedestrian Crossing Enhancements Project and authorized the issuance of invitation to bid the project, by Council Resolution No. 22161. The project was advertised on August 11, 2021, and bids were opened on September 9, 2021.
Precision Grade, Inc was the low bidder, however they did not meet the DBE goal of 12% participation. On October 18, 2021, the contractor submitted a request for a reconsideration hearing. On November 22, 2021, the City made a determination that the contractor made a good faith effort, and on December 3, 2021, the contractor submitted a revised DBE commitment rate of 9.7%. On January 11, 2022, the construction contract was awarded to Precision Grade, Inc. for the Pedestrian Crossing Enhancements Project, CIP 9188, HSIPL-5045(035), in the amount of $1,058,098.00, with a commitment of 9.7% through Council Resolution No. 22286.
The contract established that the contractor should complete the work within 70 workings days, and construction began on October 11, 2022. During construction, 17 days were considered non-working days due to adverse weather. No other time extensions or delays were approved. The project was deemed substantially complete on February 17, 2023, within contract time. Final punch list work was completed on March 30, 2023.
During construction several unforeseen conditions and unanticipated events occurred which changed the scope of work. A total of four contract change orders were approved for this project which totaled $6,606.79. The contract change orders increased the project cost to a total of $1,064,704.79. A summary of the change orders is listed below:
CHANGE ORDER SUMMARY
PEDESTRIAN CROSSING ENHANCEMENTS PROJECT
CIP 9188, HSIPL-5045(035)
No.
Description
Amount
1 The contractor shall eliminate all proposed work including furnishing of material, at Location 4, East Laurel Drive and Tapadero Street. Refer to Sheets 5 and 10, Revision 2. $(50,330.00)
2 All labor, equipment, and materials required to install the new service point as shown on revised sheet 7 of this change order. Contractor shall furnish and install new conduit, couplings, boxes, conductors, and necessary materials. $ 51,963.41
3 All labor, equipment, and materials required to remobilize and set up traffic control to extend the retaining wall at Natividad and Pacheco, as directed by the City. $4,049.38
4 Final Quantity Balancing Change Order. Contract bid item quantities shall be adjusted as shown in Attachment A the change order. $924.00
Change Order Sub-Total
$6,606.79
Original Contract Amount
$1,058,098.00
Final Contract Amount
$1,064,704.79
Due to the Federal funding involved in this project, the application of the City’s Local Hiring requirements was not allowed. However, through fair and open competition, 83% of the project’s construction workforce, including subcontractor workforce, measured in labor work hours, was comprised of local hires. In addition, 22% of the project’s construction workforce consisted of apprentice hours.
The Federal funding involved in this project required the contractor to meet the Disadvantaged Business Enterprise (DBE) goal of 9.7% participation, a total amount of $102,830.00. At the time of this report the Final Utilization of DBE and First Tier Subcontractors report has not been submitted by the contractor, however it is anticipated that Precision Grade, Inc will have made a total of $220,503.73 in participating DBE payments and will exceed the contract commitment.
CEQA CONSIDERATION:
Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378). In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Because the proposed action and this matter have no potential to cause any effect on the environment, or because it falls within a category of activities excluded as projects pursuant to CEQA Guidelines section 15378, this matter is not a project. Because the matter does not cause a direct or foreseeable indirect physical change on or in the environment, this matter is not a project. Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.
STRATEGIC PLAN INITIATIVE:
This action supports the City Council goal of “Infrastructure and Environmental Sustainability” FISCAL AND SUSTAINABILITY IMPACT:
There was no impact to the general fund. The project was completed within its CIP budget.
ATTACHMENTS:
Resolution
Attachment 1: Resolution Number 21558
Attachment 2: Resolution Number 21873
Attachment 3: Resolution Number 22161
CITY OF SALINASCOUNCIL STAFF REPORTCITY OF SALINASCOUNCIL STAFF REPORT
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COUNCIL STAFF REPORT
CITY OF SALINAS
COUNCIL STAFF REPORT