DATE: JUNE 13, 2023
DEPARTMENT: PUBLIC WORKS (PW)
LIBRARY AND COMMUNITY SERVICES (LCS)
FROM: DAVID JACOBS, PW DIRECTOR
KRISTAN LUNDQUIST, LCS DIRECTOR
TITLE: AWARD A CONTRACT FOR THE CESAR CHAVEZ PARK DG PATH RECOMMENDED MOTION:
A motion to
Approve establishment of Capital Improvement Project (CIP) 9361, “Cesar Chavez Trail,” with appropriation(s) totaling $559,000; Approve the transfer of $559,000 from AVP CIP 9246 to CIP 9361; and Approve a resolution awarding a contract for the Cesar Chavez Park DG Path improvements to NR Development, Inc for the sum of $602,500.00 EXECUTIVE SUMMARY:
On March 24, 2023, a Request for Proposals (“RFP”) for the Cesar Chavez Park DG Path Improvements was published via PlanetBids, an online bidding tool. On April 3, 2023, a non- mandatory Bid walk for the project was conducted. On April 27th one (1) contractor submitted a proposal for evaluation. An evaluation committee was formed to review the proposal for the improvement project. The selection Committee has reviewed the proposal from NR Development, Inc. and found that it met all the requirements and is a responsive proposer of the RFP. The Committee met with NR Development to discuss a better price for the work. NR Development reviewed its bid and lowered is proposal from $618,500 to $602,500.
BACKGROUND:
In 2019 the Library Community Services Department concluded a Parks, Recreation and Libraries Master Planning (PRLMP) effort which included a full assessment of our park, recreation, and library facilities. Following this assessment and the community engagement process which included over two thousand community engagement touch points, our consultants proceeded to develop plan content, key project recommendations, implementation strategies and a capital investment plan. Based on this extensive community engagement all our assets requiring capital improvements were ranked. Cesar Chavez is a top ranked park with a high overall priority score. The priority score includes community need, significance, funding leverage, safety/security, usage/benefits, and location/demographics.
This non-competitive grant made possible by the passage of the Proposition 68 - Per Capita Program has awarded the City of Salinas $177,952. The intent of the Prop 68 funded Per Capita Program is to create opportunities for high quality outdoor recreation and connect residents to parks in critically underserved communities across California. The Cesar Chavez Trail Park project consists of renovating the existing decomposed granite trail and adding to the trail to connect to Circle Drive. Bench and exercise pads will also be installed along the trail. The Trail is designed to provide a loop for walking or running in addition to a possible future connection with a proposed regional trail outside the park. Also provided along the trail will be Mile Marker posts that will inform the length in segments so that those exercising can be aware of the how far they go and based on their time, can calculate how fast or slow they went for a given segment.
The project also leverages Alisal Vibrancy Plan (AVP) implementation funds designated for park and open space improvements. AVP funds would be used to augment the project to include construction of the trial, with trash and recycling receptacles, and exercise stations. Adding more trash and recycling receptacles for cleanliness, and the addition of exercise stations to promote healthy activity were identified as priorities in the resident led AVP and implementation plan. This collaboration allows the City to maximize both the use of the per capita grant funds and the AVP implementation funds to increase community benefit and achieve the priorities of both the PRLMP and the AVP.
Cesar Chavez Park is a top priority because of its critical condition and heavy use by the community. The park hosts hundreds of people daily on the basketball courts, playground, and jogging or walking around the park. This grant application is part of our goal to finding a solution to develop this important park central to a thriving and densely populated community.
CEQA CONSIDERATION:
Categorically exempt. The City of Salinas has determined that the project is exempt from the California Environmental Quality Act (CEQA) Guidelines (Section 1530l(c), Class 1), because the project proposes to maintain an existing pedestrian trail.
Furthermore, the project does not qualify for any of the exemptions to the categorical exemptions found at CEQA Guidelines Sections 15300.2, because section does not apply, and we are not reconstructing or replacing any structures or facilities.
STRATEGIC PLAN INITIATIVE:
This item relates to the City Council’s Strategic Plan of Infrastructure and Environmental Sustainability as well as Youth and Seniors.
DEPARTMENTAL COORDINATION:
The Public Works Department, Library & Community Services and Community Development Departments worked together to develop the RFQ, rate and rank the statement of qualifications.
FISCAL AND SUSTAINABILITY IMPACT:
This project will be funded by Proposition 68 Per Capita grant funds (CIP 9361) and Alisal Vibrancy Plan Implementation Funds (CIP 9246).
To award the base bid, staff is requesting transferring $559,000 from AVP CIP 9246 to CIP 9361. The City was awarded $177,952 in Proposition 68 per capita funds for the project.
ANTICIPATED PROJECT COSTS
Expenditure Description
Anticipated Expenditure
Base Bids
$602,500.00
Contingency (10%)
$60,250.00
Direct Project Cost Subtotal
$662,750.00
Inspection (2%)
$12,100.00
Administrative Overhead
$50,000.00
City Staff Project Management and Admin. (2%)
$12,100.00
Soft Project Cost Subtotal
$74,200.00
Project Direct Costs
$662,750.00
Project Soft Costs
$74,200.00
TOTAL PROJECT COSTS
$736,950.00
ATTACHMENTS:
Resolution
Draft Agreement for Services
NR Development, Inc proposal
NR Development, Inc. updated price
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