DATE: JUNE 13, 2023
DEPARTMENT: PUBLIC WORKS
FROM: DAVID JACOBS, PE, PLS, DIRECTOR
BY: ADRIANA ROBLES, PE, CFM, CITY ENGINEER
TITLE: 2023 EMERGENCY SINKHOLE REPAIR
RECOMMENDED MOTION:
A motion to approve a Resolution authorizing procurement of emergency repair services pursuant to Salinas Municipal Code Section 12-24 for the 2023 Storm Sinkhole Emergency Repairs and authorizing the City Manager to execute a construction contract and amendment with Granite Rock Company in an amount not to exceed of $300,000.00.
BACKGROUND:
This year’s storms have created unprecedented emergencies with city facilities. Since January, two local emergency proclamations have been made due to extreme weather. Since January 10, 2023, a total of nine sinkholes have been reported to the Public Works Department. The first at the Salinas Fairways Golf Course was repaired under a different contract.
Following the February 7, 2023 Council meeting during which Council denied appropriation of funds for emergency repair of sinkholes, staff conducted an informal solicitation of services with three local construction firms. Granite Rock Company was selected to provide emergency repair services of the sinkholes on a time and material basis. Pursuant to Salinas Municipal Code Section 12-24, on March 1, 2023 the City Manager authorized an emergency agreement with Granite Rock Company for repair of sinkholes at various locations for $100,000.00.
When the repair began in April on the Sanborn Rd/E Alisal St sinkhole, staff observed that the damage at that intersection was more extensive than the Salinas Fairways sinkhole. Repair of this sinkhole would entail installation of a new storm drain line, removal and replacement of damaged pavement and extensive traffic control. Staff estimated the effort to exceed the $100,000 authorized by the City Manager.
On April 19, 2023, the City Manager authorized an amendment to the contract that increased the terms of the agreement to $300,000. By then staff had been notified of two additional sinkholes (W Market St and E Blanco Rd) that had been formed. To date, Granite Rock has completed repair of two of the sinkholes (Sanborn Rd/E Alisal St and E Blanco Rd) for a total of $184,021.45. Invoices will be paid following approval from Council.
The table below summarized the status of all known sinkholes.
SINKHOLE
LOCATION
DATE REPORTED
REPAIR COMPLETED
CONTRACTOR
COST
Salinas Fairways Golf Course
1/10/2023
1/24/2023
The Don Chapin Co.
$15,217.34
Freedom Parkway/
N Sanborn Rd
1/31/2023
Pending
Granite Rock Co.
TBD
N Sanborn Rd/
Garner Rd
1/31/2023
Pending
Granite Rock Co.
TBD
Sanborn Rd/
E Alisal St
1/31/2023
4/14/2023
Granite Rock Co.
$150,803.57
W Market St
3/23/2023
Pending
Granite Rock Co.
TBD
E Blanco Rd
3/27/2023
5/11/2023
Granite Rock Co.
$33,217.88
Buckhorn Dr/
N Sanborn Rd
5/12/2023
5/24/2023
N/A
N/A
Soledad St
6/1/2023
6/5/2023
N/A
N/A
Veteran’s Park
6/2/2023
Pending
TBD
TBD
CEQA CONSIDERATION:
The City of Salinas has determined that the proposed action is categorically exempt from environmental review under the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15301).
STRATEGIC PLAN INITIATIVE:
This project addresses the current City Council’s Goals of Operational Efficiency and Public Safety.
DEPARTMENTAL COORDINATION:
The Public Works Department collaborated with Legal, Administration and Finance Departments during this emergency procurement process.
FISCAL AND SUSTAINABILITY IMPACT:
The project is funded through 3911.50.8180 – Street Repair/Traffic Safety. Sufficient funds exist in the ARPA account to make the needed repairs.
ATTACHMENTS:
Resolution
RESOLUTION NO.____________(N.C.S.)
A RESOLUTION AUTHORIZING EMERGENCY SINK HOLE REPAIRS
WHEREAS, Salinas experienced unprecedented weather events during the winter and spring months of 2023; and WHEREAS, the Salinas City Council declared a local emergency twice during those months due to weather; and WHEREAS, since January 10, 2023, a total of nine sinkholes have been reported to the Public Works Department; and WHEREAS, repair of the sinkholes was deemed an emergency to protect public safety; and WHEREAS, repair of the sinkholes was prioritized based on size of the sinkhole and impact to the general public; and WHEREAS, City solicited emergency repair services from three local construction contractors; and WHEREAS, City staff selected Granite Rock Company to provide emergency repair services for the sinkholes; and WHEREAS, City Code Section 12-24, allows procurement on an emergency basis by the City Manager prior to approval by the City Council.
NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council authorizes procurement of emergency repair services pursuant to Salinas Municipal Code 12-24 for the 2023 Storm Sinkhole Repair; and BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed on behalf of the City of Salinas to execute a contract and amendment with Granite Rock Company for an amount not to exceed $300,000.00.
PASSED AND APPROVED this 13th day of June 2023 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
______________________________
Kimbley Craig, Mayor
ATTEST:
_______________________________
Patricia M. Barajas, City Clerk
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Sinkhole repair paid through a different agreement.
Repair pending Caltrans encroachment permit.
Sinkhole related with work by others. Repair costs paid by contractor.
Sinkhole related with work in the area by others. Repair costs paid by utility company.
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