DATE: JUNE 13, 2023
DEPARTMENT: PUBLIC WORKS
FROM: DAVID JACOBS, DIRECTOR
BY: SEAN SCHMIDT, FACILITIES MAINT. CREW SUP/MANAGER TITLE: CITY YARD SECURITY GATE UPGRADE
RECOMMENDED MOTION:
A motion to approve entering into an agreement with American Door & Gates to upgrade the City Yard Security Gate System at 426 Work Street for a cost not to exceed $65,000 with a 15% contingency.
EXECUTIVE SUMMARY:
Staff is requesting approval from the City Council to enter into an agreement to upgrade the City Yard Security Gate System. Approval would benefit the city by creating additional barriers for individuals trying to break into the City Yard storage areas and vehicles. This additional security will save the city money long-term by not having to replace stolen or damaged items.
BACKGROUND:
The City continue to have problems with break-ins at the City Yard located at 426 Work Street. Over the past year, the Facilities Maintenance Division has reached out to vendors requesting a quote to upgrade the security gates. Only one vendor responded back with a quote.
During the lag time of response from vendors, staff was able to receive and approve Bandit Security System to help prevent break ins that have been occurring more frequently at the City Yard. Since installation in March of 2023, Bandit Security System has caught 6 individuals trespassing and looking into vehicles and storage areas.
Due to the continued unauthorized individuals at the City Yard, we are requesting approval for an upgrade to our current City Yard Security gate system from American Door & Gates (the one vendor who responded to the request for a quote). Our current security gate system consists of 2 vehicle entry/exit gates, one manual open and one automatic slide, and one walk-through gate. Upgrade being requested will make both vehicle gates automatic open and close using both a remote system and keypad entry. Additional upgrade will add a photo eye to gates for extra security including walk-through gate. Upgraded system that includes removal and haul away of old security gates and installation of new security gates will cost $65,000. We are requesting a 15% contingency to cover any increase that might occur between council approval and completed installation.
CEQA CONSIDERATION:
Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378). In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Because the proposed action and this matter have no potential to cause any effect on the environment, or because it falls within a category of activities excluded as projects pursuant to CEQA Guidelines section 15378, this matter is not a project. Because the matter does not cause a direct or foreseeable indirect physical change on or in the environment, this matter is not a project. Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.
STRATEGIC PLAN INITIATIVE:
The proposed agreement will advance the City of Salinas Strategic Plan 2022-2025 Goals and Strategies of Infrastructure and Environmental Sustainability.
DEPARTMENTAL COORDINATION:
The Facilities Maintenance department has discussed and agreed with Maintenance Admin, Urban Forestry, Industrial Waste and Streets departments located at the City yard to approve and bring to council the planned upgrade at the City Yard. Planned upgrade will help alleviate unnecessary expenses to replace items that were stolen at the City yard.
FISCAL AND SUSTAINABILITY IMPACT:
The fiscal responsibility for the upgrade at the City yard is currently budgeted through the Public Works Facilities Maintenance Division’s operational budget (1000.50.5232). Based on the current budget, sufficient funds are available to cover the cost of the Security Gate upgrade agreement if approved. No additional appropriation is needed.
ATTACHMENTS:
Resolution
Quote
Agreement
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