Salinas City Council
June 20, 2023

14.2% of households in Monterey County are overcrowded and 4.5% are severely overcrowded (Table D-33). Renters are significantly more likely to be overcrowded compared to owners. Over 21% of renter-occupied households are overcrowded compared to only 7.5% of owners. Renters are also more likely to experience housing problems including cost burden (see Table D-27). Large households specifically have high rates of housing problems in the County (see Table D-28) Regionally overcrowding is most common in tracts between Castroville and Watsonville, in Salinas, and in the coastal area south of Carmel. The area between Salinas and Watsonville also has higher rates of cost burdened renter households (see Figure D-40) Table D-33: Overcrowded Households by Tenure – Monterey County (2021) Overcrowded
(>1 person per room)
Severely Overcrowded
(>1.5 persons per room)
Owner-Occupied 7.5% 1.7%
Renter-Occupied 21.3% 7.6%
Total 14.2% 4.5%
Source: 2017-2021 ACS (5-Year Estimates).

City of Salinas
2023-2031 Housing Element Appendix D 91
Figure D-44: Regional Overcrowded Households by Tract (2021) Source: HCD AFFH Data Viewer 2.0 (2017-2021 ACS), 2023.

City of Salinas
2023-2031 Housing Element Appendix D 92
(2) Local Trends
Overcrowding is more prevalent in the City compared to Monterey County. As shown in Table D-34, more than 21% of households citywide are in overcrowded conditions. Overcrowding is more common among renters; 29.4% of renter-occupied households are overcrowded including 7.8% that are severely overcrowded. Only 12% of all Salinas owner-occupied households experience overcrowding. However, the rate of overcrowding for both owners and renters exceed the rates countywide
Tracts with the highest overcrowding rates are most concentrated in the Alisal neighborhood (Figure D-45). More than 20% of households in many of these tracts are overcrowded. Consistent with the trends shown in Table D-34, where significantly more renters are overcrowded, the Alisal neighborhood is made up of primarily renter occupied households (see Figure D-43). The Alisal neighborhood has several overlapping fair housing issues, discussed throughout this Assessment of Fair Housing, including larger non-White populations, LMI household populations, and cost burdened renter households (see Figure D-5, Figure D-14, and Figure D-42). There are very few tracts in the City where less than 5% of households are overcrowded.

Table D-34: Overcrowded Households by Tenure – Salinas (2021) Overcrowded
(>1 person per room)
Severely Overcrowded
(>1.5 persons per room)
Owner-Occupied 12.0% 3.0%
Renter-Occupied 29.4% 7.8%
Total 21.2% 5.5%
Source: 2017-2021 ACS (5-Year Estimates).
(3) Sites Inventory
As discussed above, overcrowded households are prevalent in Salinas; therefore, the placement of RHNA sites in areas with overcrowded conditions is unavoidable. Table D-35 shows that the largest proportion of RHNA units, 45%, are in tracts where 5% to 10% of households are overcrowded.

However, most of these units are allocated towards the above moderate income RHNA. More than half of very low, low, and moderate income units are in tracts where 10% to 15% of households are overcrowded. While 8.3% of RHNA units are allocated in tracts where more than 20% of households are overcrowded, this is unavoidable as a significant proportion of tracts in the City have overcrowded household populations in this range. As shown above, 21.2% of households citywide are in overcrowded conditions. However, an additional 12.1% of very low, 2.1% of low, 0.5% of moderate, and 7.4% of above moderate units are in tracts where fewer than 5% of households are overcrowded, despite the small number of tracts with this percentage of overcrowded households citywide. The RHNA strategy distributes units throughout tracts with variable populations of overcrowded households to the greatest extent possible.

Table D-35: Distribution of RHNA Units by Overcrowded Households Overcrowded
Households (Tract)
Very Low Low Moderate Above Moderate Total
Units Total Units Total Units Total Units Total Units Total <5% 116 12.1% 20 2.1% 12 0.5% 280 7.4% 428 5.3%
5-10% 78 8.2% 79 8.3% 800 32.6% 2,715 72.0% 3,672 45.2% 10-15% 556 58.1% 514 54.3% 1264 51.5% 700 18.6% 3034 37.3% City of Salinas
2023-2031 Housing Element Appendix D 93
15-20% 100 10.4% 141 14.9% 43 1.8% 32 0.8% 316 3.9%
>20% 107 11.2% 193 20.4% 333 13.6% 45 1.2% 678 8.3%
Total 957 100.0% 947 100.0% 2,452 100.0% 3,772 100.0% 8,128 100.0% City of Salinas
2023-2031 Housing Element Appendix D 94
Figure D-45: Overcrowded Households by Tract and Sites Inventory (2021) Source: HCD AFFH Data Viewer 2.0 (2017-2021 ACS), 2023.

City of Salinas
2023-2031 Housing Element Appendix D 95
C. Substandard Housing Conditions
(1) Regional Trends
Incomplete plumbing or kitchen facilities can be used to measure substandard housing conditions.

Incomplete facilities and housing age are estimated using the 2017-2021 ACS. In general, residential structures over 30 years of age require minor repairs and modernization improvements, while units over 50 years of age are likely to require major rehabilitation such as roofing, plumbing, and electrical system repairs.

According to 2017-2021 ACS estimates, shown in Table D-36, very few households in Monterey County lack complete plumbing or kitchen facilities. Only 0.3% of household lack complete plumbing facilities and 0.5% lack complete kitchen facilities. Renter-occupied households are slightly more likely to lack complete kitchen facilities (0.6%) compared to owners (0.4%). There are very few tracts in the region with populations of households lacking complete plumbing facilities exceeding 2% (Figure D46). Tracts with populations of households lacking complete plumbing facilities exceeding 2% are more common in unincorporated areas. Most tracts in the region also have fewer than 2% of households lacking complete kitchen facilities. There are a handful of tracts, mostly in the coastal Monterey and Santa Cruz County areas, where populations of households lacking complete kitchen facilities exceed 2%.

Housing age can also be used as an indicator for substandard housing and rehabilitation needs. As stated above, structures over 30 years of age require minor repairs and modernization improvements, while units over 50 years of age are likely to require major rehabilitation. In the County, 75% of the housing stock was built prior to 1990, including 42% built prior to 1970 (Table D-39). Figure D-48 shows the percent of housing units built prior to 1990 by tract. Tracts with large proportions of housing units built prior to 1990 are not concentrated in a single area in the region. However, tracts with proportions of households built prior to 1990 are generally more prevalent in coastal areas throughout Monterey and Santa Cruz Counties compared to inland communities.

Table D-36: Substandard Housing Conditions – Monterey County (2021) Lacking Complete
Plumbing Facilities
Lacking Complete
Kitchen Facilities
Owner-Occupied 0.3% 0.4%
Renter-Occupied 0.3% 0.6%
Total 0.3% 0.5%
Source: 2017-2021 ACS (5-Year Estimates).

City of Salinas
2023-2031 Housing Element Appendix D 96
Figure D-46: Regional Units Lacking Complete Plumbing by Tract (2021) Source: HCD AFFH Data Viewer 2.0 (2017-2021 ACS), 2023.

City of Salinas
2023-2031 Housing Element Appendix D 97
Figure D-47: Regional Units Lacking Complete Kitchen by Tract (2021) Source: HCD AFFH Data Viewer 2.0 (2017-2021 ACS), 2023.

City of Salinas
2023-2031 Housing Element Appendix D 98
Figure D-48: Regional Age of Housing Structures by Tract (2021) Source: HCD AFFH Data Viewer 2.0 (2017-2021 ACS), 2023.

City of Salinas
2023-2031 Housing Element Appendix D 99
(2) Local Trends
Like the County, there are very small proportions of households lacking complete facilities in Salinas (Table D-37). Only 0.1% of households lack complete plumbing facilities and 0.6% lack complete kitchen facilities. Renters are slightly more likely to lack complete plumbing facilities, while owners are more likely to lack complete kitchen facilities. There are no tracts in Salinas where more than 2% of households lack complete plumbing facilities. Households lacking complete kitchen facilities, shown in Figure D-50, comprise more than 2% of the population in only two tracts. Approximately 6% of households lack complete kitchen facilities in tract 6.03 in the northern section of the City, and 4.3% of households lack complete kitchen facilities in tract 13 in the Downtown neighborhood. As discussed previously, this neighborhood is primarily renters with larger populations of cost burdened owners and LMI households (see Figure D-14, Figure D-41, and Figure D-43) According to the City’s code enforcement analyst, substandard housing units are more commonly seen in the 93905 zip code which encompasses the Alisal neighborhood. Code enforcement cases by zip code are presented in Table D-38. The 93901 and 93906 have similar code enforcement case rates.

However, these three zip codes comprise nearly all the area in Salinas. Zip code areas are included as Figure D-49.

Table D-37: Substandard Housing Conditions – Salinas (2021) Lacking Complete
Plumbing Facilities
Lacking Complete
Kitchen Facilities
Owner-Occupied 0.1% 0.9%
Renter-Occupied 0.2% 0.4%
Total 0.1% 0.6%
Source: 2017-2021 ACS (5-Year Estimates).

Table D-38: Substandard Housing Cases by Zip Code (2020-2023) Zip Code Cases
93901 64
93902 1
93905 78
93906 71
93907 10
Source: City of Salinas Code Enforcement, 2023
As mentioned above, housing age can also be used to estimate substandard housing conditions.

Housing age by tract and jurisdiction is shown in Table D-39 and percentages of housing units built prior to 1990 at the tract-level are shown in Figure D-51. Salinas has a slightly younger housing stock compared to the County. Only 71.9% of units were built prior to 1990, including 40.5% built prior to 1970. In general, the southern tracts have larger proportions of units built prior to 1990 compared to the northern tracts. More than 90% of units in the following tracts were built prior to 1990: 2, 5.01,

5.02, 8, 9, 12, 14, 16, 17, 105.05, and 145. Most of these tracts are in the southern section of the City; however, a handful are located in the northwestern corner of Salinas.

City of Salinas
2023-2031 Housing Element Appendix D 100
Table D-39: Year Housing Units by Built (2021)
Tract/Jurisdiction 1969 or earlier
(50+ years)
1970-1989 (30-50
years)
1990 or later (<30
years)
Census Tract 1.01 74.1% 13.2% 12.7%
Census Tract 1.03 0.0% 17.7% 82.3%
Census Tract 1.04 37.0% 25.2% 37.8%
Census Tract 1.05 13.3% 20.2% 66.5%
Census Tract 1.06 18.4% 23.2% 58.4%
Census Tract 2 68.2% 28.4% 3.4%
Census Tract 3 60.4% 27.6% 12.0%
Census Tract 4 42.1% 35.1% 22.7%
Census Tract 5.01 61.7% 32.8% 5.5%
Census Tract 5.02 13.4% 79.3% 7.3%
Census Tract 6 72.2% 14.6% 13.2%
Census Tract 7.01 53.8% 35.9% 10.2%
Census Tract 7.02 45.4% 29.3% 25.3%
Census Tract 8 74.1% 21.1% 4.8%
Census Tract 9 77.7% 17.4% 4.8%
Census Tract 12 85.7% 9.1% 5.2%
Census Tract 13 69.6% 5.8% 24.6%
Census Tract 14 71.6% 26.6% 1.7%
Census Tract 15 47.3% 36.5% 16.3%
Census Tract 16 63.7% 32.4% 3.9%
Census Tract 17 72.2% 19.6% 8.2%
Census Tract 18.01 16.8% 64.5% 18.7%
Census Tract 18.02 9.0% 45.8% 45.2%
Census Tract 105.04 22.7% 57.7% 19.6%
Census Tract 105.05 12.1% 77.9% 10.0%
Census Tract 105.06 26.8% 58.7% 14.4%
Census Tract 106.03 1.1% 15.6% 83.2%
Census Tract 106.04 1.0% 13.1% 85.9%
Census Tract 106.05 4.6% 6.0% 89.4%
Census Tract 106.06 20.8% 31.3% 47.9%
Census Tract 106.07 13.1% 67.0% 19.9%
Census Tract 106.08 7.6% 23.4% 69.0%
Census Tract 145 80.7% 13.0% 6.2%
Census Tract 9800 -- -- --
Salinas 40.5% 31.5% 28.1%
Monterey County 42.4% 32.3% 25.3%
City of Salinas
2023-2031 Housing Element Appendix D 101
Figure D-49: Salinas Zip Codes
City of Salinas
2023-2031 Housing Element Appendix D 102
Figure D-50: Units Lacking Complete Kitchen Facilities by Tract (2021) Source: HCD AFFH Data Viewer 2.0 (2017-2021 ACS), 2023.

City of Salinas
2023-2031 Housing Element Appendix D 103
Figure D-51: Age of Housing Units by Tract (2021)
Source: HCD AFFH Data Viewer 2.0 (2017-2021 ACS), 2023.

City of Salinas
2023-2031 Housing Element Appendix D 104
D. Displacement Risk
(1) Regional Trends
UC Berkley’s Urban Displacement project defines residential displacement as “the process by which a household is forced to move from its residence - or is prevented from moving into a neighborhood that was previously accessible to them because of conditions beyond their control.” As part of this project, the research has identified populations vulnerable to displacement (named “sensitive communities”) in the event of increased redevelopment and drastic shifts in housing cost. They defined vulnerability based on the share of low income residents per tract and other criteria including:
share of renters is above 40%, share of people of color is more than 50%, share of low income households severely rent burdened, and proximity to displacement pressures. Displacement pressures were defined based on median rent increases and rent gaps. Using this methodology, sensitive communities in the region were identified in the communities of Salinas, Monterey (city), Seaside, Marina, Gonzales, Watsonville, Hollister, and Santa Cruz (city) (Figure D-52). Sensitive communities are generally more concentrated in incorporated cities, however some have been identified in unincorporated Monterey, south of Salinas.

City of Salinas
2023-2031 Housing Element Appendix D 105
Figure D-52: Regional Sensitive Communities At Risk of Displacement (2022) Source: HCD AFFH Data Viewer 2.0 (UCB), 2023.

City of Salinas
2023-2031 Housing Element Appendix D 106
(2) Local Trends
Sensitive communities are prevalent in Salinas. Most tracts, excluding the tracts along the northern and eastern boundaries and southwest corner, are considered at risk of displacement. Sensitive communities include the Downtown, Chinatown, and Alisal neighborhoods, where several other fair housing issues have been identified, including larger non-White, LMI household, and cost burdened populations (see Figure D-5, Figure D-14, and Figure D-42). These neighborhoods are also primarily low resource area and areas of high segregation and poverty (see Figure D-23).

As discussed previously, vulnerability is measured based on several variables including: share of renters exceeding 40%, share of people of color exceeding 50%, share of low income households severely rent burdened, and proximity to displacement pressures. Displacement pressures were defined based on median rent increases and rent gaps. Tiburon is a predominately renter-occupied household community (53%) with a relatively small White population (12.2%). Over the last decade, Salinas has seen an increase in the non-White population. As presented in Figure D-53, Native Hawaiian and other Pacific Islander, non-Hispanic White, and Asian householders are most likely to own their homes. The population of some other race, Black/African American population, and Hispanic/Latino population have the lowest homeownership rates.

Figure D-53: Tenure by Race of Householder (2021)
Source: 2017-2021 ACS (5-Year Estimates).

Figure D-54 shows the median contract rent in Salinas and Monterey County from 2010 to 2021.

Contract rent increases are nearly identical between Monterey County and Salinas. During this period, median contract rent increased 54% in the County and 59.9% in Salinas. As presented above, increasing rental prices in the City are more likely to disproportionately affect people of color.

59.1%

37.3%

51.6%

64.6%
100.0%

34.1%

56.7%

39.3%

66.8%

40.9%

62.7%

48.4%

35.4%

65.9%

43.3%

60.7%

33.2%

0.0% 20.0% 40.0% 60.0% 80.0% 100.0% 120.0%
White
Black or African American
American Indian and Alaska Native
Asian
Native Hawaiian and Other Pacific Islander
Some other race
Two or more races
Hispanic or Latino origin
White alone, not Hispanic or Latino
Owner Renter
City of Salinas
2023-2031 Housing Element Appendix D 107
Figure D-54: Median Contract Rent (2010-2021)
Source: 2006-2010 to 2017-2021 ACS (5-Year Estimates).
(3) Sites Inventory
As discussed above, more than half of Salinas tracts have been identified as sensitive communities at risk of displacement. Despite the concentration of at-risk tracts, 63.4% of RHNA units are in tracts that are not sensitive communities (Table D-40). However, most of these units are allocated to the above moderate income RHNA. Approximately 68% of very low and low income units are in sensitive communities compared to 47.3% of moderate income units and 13.6% of above moderate income units. Sites that can accommodate lower income units are generally more common in the central areas of the City, where sensitive communities are more prevalent. However, sites accommodating mixed and lower income units are not concentrated in a single area of the City and are instead distributed throughout various parts of Salinas (Figure D-55). Actions outlined in this Housing Element aim to serve these communities, specifically the Downtown, Chinatown, and Alisal neighborhoods where this Assessment of Fair Housing has identified overlapping fair housing issues, and reduce displacement risk for current and future residents residing in these communities.

Table D-40: Distribution of RHNA Units by Sensitive Communities At Risk of Displacement At Risk of
Displacement (Tract)
Very Low Low Moderate Above Moderate Total
Units Total Units Total Units Total Units Total Units Total Sensitive
Community 655 68.4% 643 67.9% 1,160 47.3% 514 13.6% 2,972 36.6% Not a Sensitive
Community 302 31.6% 304 32.1% 1,292 52.7% 3,258 86.4% 5,156 63.4% Total 957 100.0% 947 100.0% 2,452 100.0% 3,772 100.0% 8,128 100.0% City of Salinas
2023-2031 Housing Element Appendix D 108
Figure D-55: Sensitive Communities At Risk of Displacement and Sites Inventory (2022) Source: HCD AFFH Data Viewer 2.0 (UCB), 2023.

City of Salinas
2023-2031 Housing Element Appendix D 109
E. Homelessness
(1) Regional Trends
According to the 2022 Monterey County Homeless Count and Survey, there are 2,047 persons experiencing homelessness countywide, 690 of whom are sheltered (33.7%) (Table D-41). Since 2009, the homeless population has decreased 15% from 2,407 persons. Approximately half of the homeless population was Hispanic or Latino and 59% were White. The White population includes both nonHispanic and Hispanic White persons. The Black/African American population and American Indian populations are the most overrepresented racial/ethnic groups in the homeless population. Both represent 13% and 7% of the homeless population, but only 2.3% and 0.2% of the population countywide, respectively, according to 2017-2021 ACS estimates. Most individuals (62%) lived in the outdoors, streets, parks, or encampments and another 17% resided in a vehicle. More than half of the population surveyed experienced depression, 45% experienced drug or alcohol abuse, 43% had PTSD, and 30% had chronic health problems. Northern tracts, specifically tracts in Salinas, tended to have larger populations of persons experiencing homelessness (Figure D-56).

Monterey County has an emergency shelter capacity of 544 beds, 76% of which were utilized in 2022, a transitional housing capacity of 410 beds (68% utilized), and a rapid re-housing capacity of 74 beds (100% utilized). Emergency shelters are shown in Figure D-57. All emergency shelters serving Monterey County are located in the northern area of the County in the cities of Monterey, Seaside, Salinas, and Marina.

Table D-41: Characteristics of Persons Experiencing Homelessness – Monterey County (2022) Homeless Population
Total 2,047
Sheltered 690
Unsheltered 1,357
Race/Ethnicity
Hispanic/Latino 50%
White 59%
Black/African American 13%
American Indian or Alaska Native 7%
Native Hawaiian and Pacific Islander 4%
Asian 3%
Living Arrangements
Outdoors/Streets/Parks/Encampments 62%
Emergency, Transitional, or Other Shelter 6%
Vehicle (Car/Van/RV/Camper) 17%
A structure or indoor area not normally used for sleeping 7% Motel/Hotel 9%
Health Conditions
Depression 57%
Drug or Alcohol Abuse 45%
PTSD 43%
Chronic Health Problems 30%
City of Salinas
2023-2031 Housing Element Appendix D 110
Other Psychiatric or Emotional Conditions 28%
Physical Disability 27%
Chronic Infection with Hepatitis B or C 12%
Traumatic Brain Injury 10%
Source: 2022 Monterey County Homeless Count and Survey: Comprehensive Report.

Figure D-56: 2022 Point in Time Count by Tract – Monterey County Source: The Coalition of Homeless Services Providers, Monterey County, 2022.

City of Salinas
2023-2031 Housing Element Appendix D 111
Figure D-57: 2022 Emergency Shelter Housing (2021)
Source: HCD AFFH Data Viewer 2.0 (HUD, 2021), 2023.
(2) Local Trends
There are 1,065 persons experiencing homelessness in Salinas representing 0.7% of the total population, based on the 2017-2021 ACS, and 52% of the homeless population countywide (Table D42). Salinas also has a smaller population of sheltered individuals compared to the County (27% versus

33.7%, respectively). Since 2017, the population of persons experiencing homelessness in Salinas has decreased by 21.7% and the population of sheltered individuals has increased 9.1% or by 24 persons.

Figure D-58 shows PIT homeless counts by tract in Salinas. Tracts with larger populations of persons experiencing homelessness are generally more concentrated in central and southeastern tracts, including the Chinatown and Downtown neighborhoods, and part of the Alisal neighborhood. Table D-43 shows the tracts with larger populations of persons experiencing homelessness. Many of the tracts with large homeless populations are in or adjacent to the Chinatown, Downtown, and Alisal neighborhoods. As shown in Figure D-57, many of the emergency shelters in Salinas are located in the Downtown and Chinatown neighborhoods.

Table D-42: Persons Experiencing Homelessness – Salinas (2017-2022) 2017 2019 2022
Total 1,361 1,182 1,065
Sheltered 264 206 288
Unsheltered 1,097 976 777
Source: 2022 Monterey County Homeless Count and Survey: Comprehensive Report.

City of Salinas
2023-2031 Housing Element Appendix D 112
Table D-43: Homeless Population by Tract (2022)
Tract Persons Experiencing
Homelessness Neighborhood

1.01 12 Northern

5.01 13 Alisal

5.02 54 Alisal
9 17 Alisal
13 59 Downtown

18.01 119 Alisal/Downtown/Chinatown adjacent

18.02 86 Chinatown
105.01 12 Northeast
106.08 156 Alisal
145 109 Alisal (small western portion)
Note: Only includes tracts with homeless populations exceeding 10 persons.

Source: 2022 Monterey County Homeless Count and Survey: Comprehensive Report.

City of Salinas
2023-2031 Housing Element Appendix D 113
Figure D-58: 2022 Point in Time Count by Tract – Salinas Source: The Coalition of Homeless Services Providers, Monterey County, 2022.

1.1.6 Local Knowledge and Other Relevant Factors
A. History of Salinas
By 1930 the Salinas population reached 10,263 and would continue to grow given the area’s many advantages. Fine weather, an expanding agricultural industry, and later the government assisted building programs and projects drew refugees from the harsh reality of the Depression and the conditions of the Dust Bowl in other parts of the county. During this period, dust bowl migrants migrated to the Alisal area east of Salinas and worked in the agricultural industry alongside the existing laborer communities, including a large Filipino population. Existing residents were concerned about the arrival of these laborers, who lived in camps and trailers in the Alisal area. In an effort to eliminate the roadside camps, Monterey County Supervisors drew up an ordinance giving the government power to regulate sanitary conditions in private camps and to oversee labor camps. Wage disputes and strikes began in the agricultural community, leading to the Salinas Lettuce Strike in 1936, when 3,200 City of Salinas
2023-2031 Housing Element Appendix D 114
members of the Fruit and Vegetable Workers Union walked out of the Salinas - Watsonville lettuce sheds. Violence erupted on September 15, 1936 at Main and Gabilan Streets and then spread, ultimately leading to the passing of an anti-picketing ordinance by the Monterey County Board of Supervisors.

In 1940, Secretary of War Henry Simpson notified the city that the Army would immediately develop the new Salinas Airport as an Army Air Corps defense base due to “military necessity.” After leasing the airport, the government began work on the Salinas Army Air Base. Four two - story barracks plus a control tower, an administration building, a mess hall, and classrooms were ready in 1941. Japanese internment would affect Salinas residents. According to the City’s historical record, 46 Salinas High School seniors were unable to attend their own commencement ceremonies in 1942 due to the internment of Japanese residents. After World War II, Japanese-American families returned to Salinas and by 1948, 10% to 15% of the original Japanese population had returned to the area. Discharged soldiers also returned to town and with the help of the G.I. bill many veterans attended Hartnell College. Returning veterans also sparked a building boom in the greater Salinas area.

In August of 1942 the United States and Mexico entered an agreement setting forth conditions for recruitment of Mexican labor for wartime employment in agriculture. Workers were paid transportation and subsistence en route; they were provided with better camps than in 1918, as well as given medical care, accident insurance, and minimum earnings. Ten percent of a worker’s earnings was deducted by the government and transmitted to Mexico City for deposit in an account for that worker. The FSA was in charge of the program through July 1, 1943, and the agency scrupulously followed all terms of the agreement.

Throughout the 1950s the council began a long series of annexations that brought 43 separate additions to the city, doubling the area. Development and business boomed during this period and led to the completion of the Salinas Valley Memorial Hospital and Nacimiento Reservoir, and an uptake in industrial development and jobs. Between 1954 and 1958 a number of businesses opened providing jobs for residents, The St. Regis Paper Company and Cochran Equipment opened in Salinas in 1954.

Kuhlman Electric opened in 1955. Universal Match Corporation in Prunedale and Wilder Manufacturing both opened in 1957. Streater Industries, Growers Frozen Food and J.M. Smucker all opened in 1958.

In 1963, the Alisal District voted to become East Salinas, nearly doubling the City population.

Construction continued to boom throughout the 1960s. Between 1960 and 1966, North Salinas High School, Notre Dame, Alisal High School, the Salinas Public Library, the El Gabilan Library, and the new City Hall were completed.

Though the Monterey County crops brought in a record $212,732,800 in 1969, signs of labor related problems increased in the sixties. A tragic event on September 17, 1963 focused attention on the safety of the Bracero field worker. On the afternoon of September 17, 1963, a 71-car Southern Pacific freight train sheared through a light-bodied labor bus killing 28 of the 57 Mexican national field workers.

Eventually the death toll reached 32. In 1964, United States Public Law 78 authorizing the 1951 Bracero Program expired and production fell due to an inadequate labor supply. In 1965 the National Farm Workers Association, led by Cesar Chavez, joined the Agricultural Workers Organizing Committee (AWOC) and called strikes against selected grape growers in the San Joaquin Valley. Their success caused great concern among California growers and would have implications for Central Coast agriculture in the following decade.

City of Salinas
2023-2031 Housing Element Appendix D 115
In 1970, the Salinas population was 61,978. Revitalization of the downtown area of Salinas continued to be a hot topic in the local paper and with the business community. Merchants approved the central city revitalization study even though businesses were slated to pay a surcharge for the consultant. In 1973 the city’s Center City Authority decided to focus on the development of a shopping and tourist oriented “Oldtown” that would reflect the community’ s rodeo and western heritage. The planning commission approved the plan in November of 1973. Meanwhile in East Salinas, residents and community leaders voiced concerns about their own area. The Salinas Community Development Advisory Committee responded in 1975, giving priority to Hebbron Heights to build a community center, to clear out and replace substandard housing, and to initiate a communitywide improvement program. On the agricultural front, unionization dominated the news during the first part of the decade. After efforts to organize grape workers in Delano, Cesar Chavez and the United Farm Workers Organizing Committee (UFWOC) began organizing activities in the Salinas Valley.

Concerned about the events in Delano, some local growers had signed backroom contracts with the Teamsters Union for their workers, without the workers’ knowledge. Protesting this failure to involve workers in the negotiations, Cesar Chavez held a rally at a teen center “on the Mexican side” of Salinas in July of 1970. A temporary UFWOC headquarters was set up inside the Salinas Office of the Mexican - American Political Association. Early in August more than three thousand farm workers gathered on the Hartnell College’s football field showing support for his efforts. By late August the UFWOC called for strikes against many local firms. Eventually InterHarvest, Fresh Pict and Pic N Pac signed with the UFWOC.

The seventies also brought the rise of several organizations working for the betterment of the Latino Community, MEChA and LULAC among them. A chapter of Movimiento Estudantil Chicano de Aztlan, or MEChA, formed at Hartnell College in the spring of 1970. In June, Hartnell College trustees approved the appointment of a special student services officer, Paul Nava, as a first step toward meeting the requests of MEChA to address the needs of Mexican American students. In January of 1973, the local chapter of the League of United Latin American Citizens (LULAC) was formed. Over time LULAC would challenge practices on many fronts. Both organizations still exist in 2009 as a strong presence for Latinos in Salinas. The Swinging Door, a day facility for the homeless primarily intended to get the transient population, and the Home for the Homeless, assisting homeless women and families, also opened in the 1970s.

In the early eighties, Salinas suffered closure of major industrial plants: Firestone (1,800 jobs) closed in 1980; Spreckels Sugar, an area mainstay since just before the turn of the century, (400 jobs) closed in 1981; and Peter Paul (165 jobs) closed in 1981. At closure the Firestone manufacturing plant occupied 43 of its 256 acres located at 340 El Camino Real South, an area that is now an industrial park surrounded by agricultural land. During Firestone’s stay south of Salinas, chlorinated solvents and other chemicals were released into the soil and groundwater from its site. Firestone conducted interim cleanup measures and was removed from the Superfund list in 2005.

B. Home Loans
Home loan activity in the Salinas MSA, or Monterey County, during 2021 is available through the Consumer Financial Protection Bureau’s (CFPB) Home Mortgage Disclosure Act (HMDA). Table D44 shows the total number of applications by loan type as well as the approval and denial rates. Of the 27,574 loan applications in 2021, 13,576 (49%) were for refinance loans, 7,043 (25.5%) were for cashout refinance loans, 5,341 (19.4%) were for home purchase loans, and 797 (3%) were for home improvement loans. Overall, the approval rate in the County was 61%. Refinancing and home City of Salinas
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purchase loans were approved at the highest rate, while only 44.8% of home improvement loans were approved.

Table D-44: Disposition of Home Loan Applications – Salinas MSA (Monterey County) (2021) Loan Type Approved Denied Purchased Other Total
Home purchase 62.8% 8.2% 12.4% 16.5% 5,341
Home improvement 44.8% 37.0% 1.0% 17.2% 797
Other purpose 48.9% 31.3% 1.6% 18.2% 763
Not applicable 7.4% 0.0% 90.7% 1.9% 54
Refinancing 61.1% 10.1% 7.5% 21.3% 13,576
Cash-out refinancing 62.8% 10.4% 6.8% 20.1% 7,043
Grand Total 61.0% 11.2% 8.1% 19.8% 27,574
Note: Approved loans = originated and application approved not accepted.

Other = withdrawn by applicant or closed for incompleteness Preapproved loans excluded from dataset. There were 15 preapproval requests in 2021.

Source: 2021 Home Mortgage Disclosure Data: https://ffiec.cfpb.gov Home loan applications and outcomes by race and ethnicity of applicant are presented in Table D-45.

More than 56% of applicants were White. White applicants may be Hispanic or non-Hispanic; however, the White population generally appears to be overrepresented as only 28.8% of the County population is non-Hispanic White. Further, only 27% of applicants were Hispanic or Latino, despite the Hispanic/Latino population representing nearly 60% of the countywide population. Loans submitted by Native American/Alaska Native applicants were denied at the highest rate (21.1%), followed by Black/African American and Hispanic/Latino applicants (13.9% for both groups), and Asian and Native Hawaiian/other Pacific Islander applicants (12.8% for both groups). Loans submitted by applicants of two or more minority races were also denied at a rate exceeding the County average of 11.2%. Joint race applicants and White applicants were denied at the lowest rates of 9% and 10.8%, respectively. As shown in Figure D-53 previously, a larger proportion of Black/African American and Hispanic/Latino householders are renters compared to other racial/ethnic groups in Salinas. Given the denial rates for mortgage applications, Black/African American, Hispanic, and American Indian/Alaska Native households may face challenges in ownership opportunities in Salinas.

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Table D-45: Home Loan Applications by Race/Ethnicity – Salinas MSA (Monterey County) (2021) Race/Ethnicity Approved Denied Purchased Other Total
2 or more minority races 64.6% 12.3% 0.0% 23.1% 65
American Indian or Alaska
Native 55.0% 21.1% 0.5% 23.4% 218
Asian 63.0% 12.8% 1.4% 22.8% 1,701
Black or African American 58.8% 13.9% 1.9% 25.4% 323
Joint 71.2% 9.0% 1.7% 18.2% 787
Native Hawaiian or Other
Pacific Islander 68.0% 12.8% 1.6% 17.6% 125
Race Not Available 47.6% 11.3% 21.4% 19.7% 8,861
White 68.0% 10.8% 1.8% 19.5% 15,486
Hispanic or Latino 64.4% 13.9% 1.2% 20.5% 7,486
Not Hispanic or Latino 66.9% 10.5% 2.1% 20.6% 11,795
Grand Total 61.0% 11.2% 8.1% 19.8% 27,574
Note: Approved loans = originated and application approved not accepted.

Other = withdrawn by applicant or closed for incompleteness Preapproved loans excluded from dataset. There were 15 preapproval requests in 2021.

Source: 2021 Home Mortgage Disclosure Data: https://ffiec.cfpb.gov C. Zoning and Revitalization Plans
The City’s Zoning Map is included as Figure D-59. Salinas has a variety of zoning districts, including the Central City Overlay Districts, Flood Overlay District, Airport Overlay District, Gateway Overlay Districts, and Focused Growth Overlay Districts. Salinas also has several Specific Plan Overlay Districts as well as the East Romie Lane Corridor Overlay District and Downtown Core Area. Low density residential zoning districts are prominent throughout the City, specifically in the areas north of Highway 101 and in the southwest corner.

In general, medium and high density residential districts are most prevalent north and south of Highway 101 area in and around the Downtown and Chinatown neighborhoods, along Main Street, and along Sanborn Road. The central/Downtown and Alisal neighborhoods tend to have larger medium and high density residential districts. While medium and high density residential zones are not restricted to these neighborhoods alone, the central (Downtown/Chinatown) and Alisal neighborhoods have larger renter and LMI household populations compared to other areas of Salinas (see Figure D-14 and Figure D-43). A larger proportion of households in these neighborhoods also tend to be cost burdened or overcrowded (see Figure D-42 and Figure D-45). There are two tracts in the City that have been identified as areas of high segregation and poverty. The first, tract 7.01 is located in the northeastern Alisal neighborhood and the second, tract 13, encompasses the Downtown neighborhood. Tract 7.01 is primarily zoned for low and medium density residential uses and tract 13 is primarily zoned for mixed use and medium density residential uses.

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Figure D-59: Salinas Zoning Map
City of Salinas
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(1) Downtown Vibrancy Plan
On May 26, 2015, the City Council adopted a Resolution of Intention (Resolution No. 577) to form the Salinas Downtown Community Benefit District (the “District” or “CBD”). This action included adoption of a District Management Plan and Engineer’s Assessment Report and direction to the City Clerk to mail ballot packets and notice of the public hearing to be held on July 21, 2015 to the proposed district property owners. At the July meeting, City Council tabulated ballots received and approved Resolution No. 2080 forming the CBD for a term of fifteen (15) years, until December 1, 2030.

As a CBD, parcels within the District boundary derive special benefit from programs and activities funded by assessments levied against the identified properties. The benefits are special and unique only to parcels within the District because programs and services (i.e., sidewalk operations/beautification; district identity; program management; and, contingency/reserve) are only provided directly for the benefit of the identified parcels. The Downtown CBD is shown in Figure D60.

The City approved the Downtown Vibrancy Plan in 2015 and it is currently under implementation.

The plan proposes bicycle and pedestrian facilities, on-street parking, transit stops, and intersection control and aims to stimulate investment in new development, specifically office/residential, mixeduse, and retail developments, as well as a new City Hall, intermodal transportation center (ITC), and Taylor Farms headquarters. On August 8, 2017, the County of Monterey celebrated the grand opening of the renovated East-West Wing of the former Monterey County Courthouse. In addition to restoring a beautiful old building, the County has liberated property occupied by modular offices for future development. This building - along with the Taylor Building opened in 2015 - will serve as catalysts for Downtown Vibrancy. The City has plans for other Downtown development projects including, but not limited to, the conversion of the Rabobank Building to residential housing, the installation of fiber optic network infrastructure under the streets of Downtown Salinas, Bruhn Building renovation, the Salinas Californian Building, Old Monterey County Jail reuse, and El Rey Theater rehabilitation.

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Figure D-60: Downtown Salinas Community Benefit District (2) Alisal Vibrancy Plan
The Alisal Vibrancy Plan Area follows the boundaries of the federal government’s Department of Housing and Urban Development (HUD) Alisal Neighborhood Revitalization Strategy Area (ANRSA) and the previously proposed Alisal Market Place redevelopment area. Since 1993, HUD has recognized Alisal as a Neighborhood Revitalization Strategy Area (NRSA). The boundaries of the NRSA were updated in the City’s FY 2015 - FY 2019 Consolidated Plan. This special NRSA designation allows the City of Salinas to have more flexibility in funding for revitalization activities related to economic development, housing, and public service in the area through its Community Development Block Grant program. The Alisal Plan Area, with the Marketplace, is approximately 1,763 acres or 2.75 square miles in size. The Plan Area is generally bounded by Highway 101 to the southwest, Madeira Avenue and St. Augustine Drive to the northwest, John Street to the southeast, and Freedom Parkway to the northeast (Figure D-61).

The final Alisal Vibrancy Plan was approved in 2020 with the following guiding principles: Economic Prosperity, Equity, and Diversity; Housing Opportunities for All; Healthy and Safe Community; Youth are the Future; Collaborative, Inclusive, and Engaged Decision-Making; Livable and Sustainable Community; Connectivity, Access and Mobility; A Community to Celebrate. The plan identifies opportunity sites, proposes strategies to incentivize and support the production of new City of Salinas
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housing units, fosters economic development and access to resources and services, promotes safety, beautification, and community engagement, and aims to improve transportation routes and infrastructure.

Figure D-61: Alisal Vibrancy Plan Area
(3) Chinatown Revitalization Plan
The Chinatown Revitalization Plan is not the first community planning effort undertaken to stimulate Chinatown's revitalization. The 2007 and 2010 community planning efforts also sought to address identified opportunities and challenges and implement proposed solutions to revitalize Chinatown and restore its unique historical and cultural identity. Many of the recommendations of these past plans have been re-incorporated into the 2019 plan. However, since the plans were developed, the primary plan implementor, the Salinas Redevelopment Agency was eliminated, necessitating the development of a new plan. This new plan supports the social, environmental and economic health of Salinas' historic Chinatown district and adjacent neighborhood to the north east of Chinatown, across from Sherwood Drive. The strategies, recommendations, and concepts developed through this planning process will guide both future private, public, and social investment. Short and long-term strategies will help identify priorities that will support City staff and partners in proactively managing neighborhood land and resources. As with all Salinas planning efforts, public input is critical and participation in vitally needed from business, service providers and the public.

The Chinatown Planning area is shown in Figure D-62. Chinatown is centrally located within Salinas and proximate to several key destinations, amenities, and institutions. It lies immediately north of the City’s Downtown, immediately east of the Salinas Intermodal Transportation Center (ITC), and within City of Salinas
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approximately three miles of the emerging Future Growth Area to the north east of the City. The City’s Alisal Vibrancy Plan and the Carr Lake Project by Big Sur Land Trust are two other recent planning projects and are located within two miles from the Chinatown planning area, which is 104 acres and an area of 17 square blocks. The Chinatown Revitalization Plan follows the same guiding principles outlined for the Alisal Vibrancy Plan. Chinatown’s planning area has seventeen (17) vacant and underutilized parcels where new mixed-use buildings, housing projects, live-work units, businesses and compact urban open spaces could be developed. Development priority sites along Soledad Street aim to transform the corridor with culturally relevant shops and restaurants, neighborhood services, and residential units.

Figure D-62: Chinatown Planning Area
D. Housing Types
(1) Affordable Housing
As outlined in the Community Profile of this Housing Element, there are 44 affordable housing projects Salinas totaling 3,045 affordable units. Affordable housing properties are mapped in Figure D-63. Of the 3,045 affordable units, 325 are at risk of converting to market-rate. Affordable housing projects are most concentrated in the central City areas, just north and south of El Camino Real/101 Highway. Additional affordable housing projects are scattered throughout the City, specifically in the Alisal neighborhood and along or adjacent to N. Main Street. As mentioned thoughout this Assessment of Fair Housing, The central (Chinatown/Downtown) and Alisal neighborhoods tend to have overlapping of populations of interest, including LMI households, racial/ethnic minority City of Salinas
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populations, areas of high segregation and poverty and low resource tracts, overcrowded households, cost burdened renters, and communities at risk of displacement.

Figure D-63: Affordable Housing Properties (2020)
Source: California Housing Partnership (CHPC) Affordable Housing Map and Benefits Calculator – Salinas (city), accessed April 2023. (2) Mobile Home Parks
There are several mobile home parks in Salinas. Mobile home parks typically serve lower to moderate income households. The largest mobile home parks in the City include Sherwood Lake MHP (151 units), Rancho Salinas Mobile Park (137 units), Lamplighter Salinas (250 units), La Canada Mobile Estates (113 units), and CA Hawaiian Mobile Estates (127 units). Sherwood Lake and Rancho Salinas are located in the center of the City along El Camino Real and the Lamplighter, La Canada, and CA Hawaiian are in the northwestern corner of the City. Additional mobile home parks include Pearl Street TP (12 units), located in the Alisal neighborhood, William Road MHP (4 units), Alisal neighborhood, Plaza Apartments/TP (13 units), Alisal neighborhood, Garner Avenue TP (16 units), Alisal neighborhood, Georgia Properties LLC MHP (2 units), northwestern corner, Cypress MHP (9 units), northwestern corner, Twin Palms Trailer CT (8 units), northwestern corner, and One O One TP (44 units), northwestern corner. The central, Alisal, and northwestern areas of Salinas all have larger LMI household populations, renter populations, and overcrowded household populations.

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Figure D-64: Mobile Home Parks (2022)
Source: HCD AFFH Data Viewer 2.0 (HIFLD, 2022), 2023.

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2023-2031 Housing Element Appendix D 125

1.4 Sites Inventory
AB 686 requires a jurisdiction’s site inventory “…shall be used to identify sites throughout the community, consistent with…” its duty to affirmatively further fair housing. The number of units, location and assumed affordability of identified sites throughout the community (i.e., lower, moderate, and above moderate income RHNA) relative to all components of the assessment of fair housing was integrated throughout the discussion in the fair housing assessment section. The City’s sites inventory is presented in Figure D-65 and shown by neighborhood, tract, and AFFH variable in Table D-46.

For the purposes of this analysis, Salinas is divided into the following neighborhoods: Northeast, Northwest, Alisal, Central City, and South. It is relevant to note that these neighborhood designations are based on tract area and may not represent the exact neighborhoods outlined in the City’s Alisal Vibrancy Plan, for example. Further, some tracts extend outside of the Salinas City limits and are not reflective of Salinas residents alone.

Overall, the City’s RHNA strategy ensures units that can accommodate households of all income levels are distributed throughout all areas of Salinas. Sites that can accommodate the lower income RHNA specifically, are not concentrated in a single section of the City but are allocated throughout all neighborhoods described below. The RHNA strategy, along with the AFFH actions outlined in this Housing Element, promotes mixed income communities and housing mobility and ensures existing fair housing issues are not exacerbated.

1.1.7 Northeast Salinas
Tracts 1.04, 106.06, and 106.08 contain RHNA sites in the Northeast Neighborhood. For the purposes of this analysis, the area east of Natividad Road and north of Laurel Drive, excluding the Alisal Neighborhood, is considered Northeast Salinas. Northeast Salinas tracts and populations are shown in Figure D-65. Tract 106.06 encompasses a large section of the unincorporated County area north, east, and south of Salinas as well as the northeastern corner of Salinas. Demographics data for tract 106.06 are not representative of Salinas residents alone. It is also important to note that a portion of tract 106.08 is in the Alisal neighborhood, discussed in detail below. Northeast Salinas This area is primarily zoned for low and medium density residential uses with smaller areas zoned for high density residential and commercial retail. A total of 2,643 RHNA units have been allocated in this section of Salinas, including 209 very low income units (7.9%), 339 low income units (12.8%), 746 moderate income units (28.2%), and 1,349 above moderate income units (51%).

The northern areas of the City, including Northeast Salinas, generally have fewer fair housing issues compared to the Central City and Alisal neighborhoods. Tracts 106.06 and 106.08 are low resource areas and tract 1.04 is a moderate resource area. As discussed in this Assessment of Fair Housing Issues, Salinas is predominantly made up of moderate and low resource tracts. Consistent with the citywide trend, where 88% of the population belongs to a racial or ethnic minority group, tracts 1.04, 106.06, and 106.08 have non-White populations ranging from 86.8% to 93.9%. None of the block groups containing RHNA units in Northeast Salinas are considered LMI areas where more than 50% of households are low or moderate income. Like in many Salinas tracts, tracts 1.04, 106.06, and 106.08 have larger proportions of overcrowded households.

Of the tracts containing RHNA units in Northeast Salinas, tract 106.08 generally has more fair housing issues compared to tracts 1.04 and 106.06. Overcrowded households in tract 106.08 represent 43.9% of households residing in this tract, significantly more than in tract 1.04 (5.1%) and tract 106.06 City of Salinas
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(11.8%). Tract 106.08 is also considered a sensitive community at risk of displacement. There are 436 RHNA units allocated in this tract. However, only 31.7% of units located in tract 106.08 are allocated towards the lower income RHNA. The remaining 68.3% of units in this tract are moderate or above moderate income units. The City’s RHNA strategy ensures lower income units are not concentrated in this tract alone. Further, more lower income units in Northeast Salinas are in tract 106.06 where fair housing issues are less prevalent. The City’s RHNA strategy in Northeast Salinas ensures existing populations in need are served while promoting new housing opportunities in areas with fewer fair housing issues.

1.1.8 Northwest Salinas
Northwest Salinas tracts are shown in Figure D-65 and is generally the area north of El Camino Real/101 Highway and west of Natividad Road. Tracts containing RHNA sites in Northwest Salinas include tracts 1.01, 2, 4, 105.04, and 105.06. Like tract 106.06 discussed above, tracts 1.01 and 105.04 extend into the unincorporated County areas north and west of the City. Therefore, demographics data presented for these tracts are not representative of Salinas residents alone. Northwest Salinas is primarily zoned for low density residential uses. It is also characterized by larger areas zoned for high density residential and commercial retail uses compared to other areas of Salinas. Northwest Salinas also contains medium density residential, industrial, and office zoning designations. A total of 3,214 RHNA units are located in Northwest Salinas tracts, including 97 very low income units (3%), 21 low income units (0.7%), 1,142 moderate income units (35.5%), and 1,954 above moderate income units (60.8%). All but one of the units allocated to the above moderate income RHNA are in tract 1.01.

Tracts 1.01, 2, and 4 are considered moderate resource areas while tracts 105.04 and 105.06 are low resource areas. Tracts 105.04 and 105.06 have also been identified as sensitive communities at risk of displacement. Tracts 4, 105.04, and 105.06 contain LMI area block groups where more than 50% of households earn low or moderate incomes. In general, tract 1.01 has fewer fair housing issues compared to other tracts in Northwest Salinas. In tract 1.01, only 71.4% of the population belongs to a racial/ethnic minority group, compared to 85.3% to 92.1% of the population in other Northwest tracts with RHNA sites. Tract 1.01 also has the smallest population of overcrowded households. As mentioned above, 1,953 above moderate income units and 800 moderate income units are allocated in tract 1.01. There are no sites accommodating the lower income RHNA in tract 1.01. The 118 lower income units in Northwest Salinas are in tracts 2 and 4. Both are moderate resource areas and neither are sensitive communities at risk of displacement. There are no lower income units in the sensitive communities or low resource areas in Northwest Salinas. While above moderate income units in Northwest Salinas are concentrated in tract 1.01, the City’s RHNA strategy in this section of Salinas ensures lower income units are in moderate resource areas that are not sensitive to displacement. As discussed previously, there are only two high resource areas in the City, both in the southwest corner of Salinas.

1.1.9 Alisal Neighborhood
The Alisal Neighborhood, shown in Figure D-61 above, is located in the central eastern area of Salinas.

Tracts considered to be part of the Alisal Neighborhood for the purposes of this analysis are included as Figure D-65. In the Alisal Neighborhood, RHNA sites are in tracts 5.01, 5.02, and 9. While predominantly zoned for low density residential, the Alisal area also has larger areas zoned for medium and high density residential uses. Parts of this neighborhood are also zoned for commercial, mixed City of Salinas
2023-2031 Housing Element Appendix D 127
use, and office uses. There are 475 RHNA units in the Alisal area, 76.6% of which (364 units) are allocated to the lower income RHNA.

Historically, the Alisal neighborhood was home to a large population of agricultural laborers, including Mexican, Chicano, Bracero, and Filipino populations as well as White Dust Bowl migrants (see subsection A, History of Salinas).16 The Alisal area continues to be characterized by a large racial/ethnic minority population and concentration of lower income households. Tracts containing RHNA sites in the Alisal Neighborhood have non-White populations ranging from 90.7% to 98.3% and LMI household populations ranging from 52% to 88%. All three tracts with RHNA sites are low resource areas and sensitive communities at risk of displacement. Tract 5.01, specifically, has the largest nonWhite, LMI household, and overcrowded household populations compared to tracts 5.02 and 9.

However, only 7 moderate income units are located in tract 5.01.

While a larger proportion of RHNA units in the Alisal Neighborhood are allocated to the lower income RHNA, sites accommodating lower income units are not concentrated in this area alone.

Another 548 lower income units are in Northeast Salinas, 118 are in Northwest Salinas, 707 are in the Central City Neighborhood, and 167 are in South Salinas. AFFH actions outlined in this Housing Element also aim to serve the Alisal area specifically, promoting increased opportunities, facilities, and resources and reducing exiting disproportionate housing needs.

1.1.10 Central City Neighborhood
This analysis considers the Central City Neighborhood to be tracts 13, 18.01, 18.02, and 145 along the south side of the 101 Highway (Figure D-65). All four tracts contain sites selected to meet the RHNA.

It is important to note that tract 145 encompasses the entire southeast corner of Salinas, including areas that may not be considered the City center. The Central City area includes the Downtown and Chinatown neighborhoods discussed throughout this Assessment of Fair Housing Issues. Chinatown is in tract 18.02 and the Downtown area is in tract 13. This area of Salinas is zoned for a mix of low, medium, and high density residential and mixed use uses. Industrial zoning designations are also prominent in this area, especially throughout tract 145 on the east side. There are 1,554 RHNA units in Central City tracts.

RHNA units in the Central City area are generally evenly distributed between the very low, low, moderate, and above moderate income RHNA. There are 386 very low, 321 low, 483 moderate, and 364 above moderate income units allocated in this section of the City. Of the lower income RHNA units in this area, 210 are in tract 13, 371 are in tract 18.02, and 126 are in tract 145. There are no lower income units in tract 18.01. Tracts 18.01 and 145 are moderate resource areas, tract 18.02 is a low resource area, and tract 13, encompassing Downtown Salinas, is an area of high segregation and poverty. All four tracts have also been identified as sensitive communities at risk of displacement.

More than half of tracts citywide have been identified as sensitive communities. Therefore, the placement of RHNA sites in communities at risk of displacement is unavoidable. Central City tracts have non-White populations ranging from 66.5% to 94.2% and LMI household populations ranging from 46% to 92%. Overcrowding is generally less of an issue in the Central City tracts. Only 3.8% to

12.9% of households in these tracts are overcrowded, compared to 21.2% of households citywide. 16 Ponce, Cristian. The Californian. “Migration, annexation and a look to the future: A brief history of the Alisal.” April 9, 2018. https://www.thecalifornian.com/story/life/2018/04/09/alisal-history-migration-annexation-look-futurefounders-day-salinas/487467002/.

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These tracts also have smaller populations of cost burdened renters ranging from 43.9% to 51.7%, compared to 54.0% of renters citywide.

While there are 210 lower income units in the area of high segregation and poverty, the City’s RHNA strategy ensures sites that can accommodate affordable housing are distributed throughout tracts of various resource levels to the greatest extent possible in the Central City neighborhood. As mentioned above, another 371 lower income units are in tract 18.02, low resource area, and 126 are in tract 145, moderate resource area. Further, sites accommodating the lower income RHNA are distributed throughout all Salinas neighborhoods outlined in this section, Northeast Salinas, Northwest Salinas, Alisal, Central City, and South Salinas, and are not allocated in a single area alone. AFFH actions outlined in this Housing Element also aim to serve this section of the City, specifically the Chinatown and Downtown neighborhoods located in tracts 18.02 and 13, respectively. These actions promote new housing, facilities, and resources to increase opportunities and serve existing households with disproportionate housing needs.

1.1.11 South Salinas
Tracts 12, 14, 15, 16, and 17 are considered South Salinas for the purposes of this analysis. South Salinas tracts and tract populations are presented in Figure D-65 and is generally the area south of Abbott Street, John Street, and Market Street. RHNA sites have been identified in tracts 12 and 15.

These tracts are mostly zoned for low density residential uses as well as smaller areas zoned for medium and high density residential uses. Two sites have been identified in these tracts, one in tract 12 and one in tract 15, with the capacity to accommodate 242 units (81 very low, 86 low, 3 moderate, and 72 above moderate).

The South Salinas area generally has fewer fair housing issues compared to other Salinas neighborhoods. Tract 12 is a moderate resource area and tract 15 is a high resource area. Both have racial/ethnic minority populations below 65%, compared to 88% citywide, and LMI household populations of 34% and 30%, respectively. Both tracts also have smaller proportions of cost burdened renters and overcrowded households compared to the citywide averages of 54% (cost burdened renters) and 21% (overcrowded households). Tract 12 has been identified as a community vulnerable to displacement. Of the 167 units identified to accommodate the lower income RHNA, 157 are in the high resource tract. The City’s RHNA strategy in South Salinas, as well as the strategy citywide, ensures RHNA units are not concentrated in a single area of the City. Further, sites in South Salinas promote new affordable housing units in high resource areas.

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Table D-46: Distribution of RHNA Units by Neighborhood, Tract, and AFFH Variables Area/Tract # HHs in
Tract
Total
Capacity
(Units
Income Distribution % NonWhite
% LMI
HHs* TCAC Opp. Cat.
%
Overpay
Renter
% Overcrowded Sensitive
Very Low Low Moderate Comm.? Above
Moderate
Northeast Salinas

1.04 936 762 0 0 0 762 86.80% 22.00% Moderate
Resource 36.50% 5.10% No
106.06 1,599 1,445 205 205 492 543 88.40% 28.00% Low Resource 47.90% 11.80% No 106.08 608 436 4 134 254 44 93.90% 27.00% Low Resource 46% 43.90% Yes Northwest Salinas

1.01 621 2,753 0 0 800 1,953 71.40% 43.00% Moderate
Resource 60.90% 6.40% No
2 2,075 39 19 20 0 0 88% 43% Moderate
Resource 69.60% 19.10% No
4 2,357 109 78 1 29 1 85.30% 63% - 81% Moderate
Resource 64.80% 14.70% No
105.04 1,549 269 0 0 269 0 88.00% 59.00% Low Resource 51.20% 13.40% Yes 105.06 1,382 44 0 0 44 0 92.10% 85.00% Low Resource 52.00% 20.70% Yes Alisal Neighborhood

5.01 1,128 7 0 0 7 0 98.30% 88% Low Resource 68.20% 32.20% Yes

5.02 1,172 277 81 121 43 32 90.70% 52% - 54% Low Resource 76.20% 19.80% Yes 9 1,339 191 103 59 28 1 97.10% 77% Low Resource 58% 23.80% Yes Central City Neighborhood
13 891 455 88 122 94 151 94.20% 92% High Segregation
& Poverty 49.50% 12.90% Yes

18.01 1,192 90 0 0 90 0 83.90% 68% Moderate
Resource 43.90% 11.40% Yes

18.02 1,576 666 185 186 290 5 90.20% 46% - 83% Low Resource 50.70% 11.80% Yes 145 1,829 343 113 13 9 208 66.50% 86% Moderate
Resource 51.70% 3.80% Yes
South Salinas
12 1,235 85 3 7 3 72 46.10% 34.00% Moderate
Resource 37.70% 3.20% Yes
15 2,523 157 78 79 0 0 64.30% 30.00% High Resource 47.80% 6% No City of Salinas
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Figure D-65: Sites Inventory
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Figure D-66: Northeast Salinas Tracts and Population (2021) Source: 2017-2021 ACS (5-Year Estimates).

Figure D-67: Northwest Salinas Tracts and Population (2021) Source: 2017-2021 ACS (5-Year Estimates).

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Figure D-68: Alisal Neighborhood Tracts and Population (2021) Source: 2017-2021 ACS (5-Year Estimates).

Figure D-69: Central City Neighborhood Tracts and Population (2021) Source: 2017-2021 ACS (5-Year Estimates).

City of Salinas
2023-2031 Housing Element Appendix D 133
Figure D-70: South Salinas Tracts and Population (2021) Source: 2017-2021 ACS (5-Year Estimates).

1.5 Contributing Factors

1.1.12 Fair Housing Enforcement and Outreach
As outlined in the 2019 Monterey County Analysis of Impediments to Fair Housing Choice, many housing professionals, housing providers, and home seekers alike, are unaware of their rights and responsibilities, as well as resources available. Fair housing services and laws are currently not available on the City website. Salinas also does not currently have a method of disseminating fair housing information, which is especially important in lower income and cost burdened communities. The concentrations of renters receiving Housing Choice Vouchers (HCV) do not always correlate with LMI household populations. In many Alisal neighborhood tracts, less than 5% of renters receive HCVs but more than 50% are low or moderate income. Several tracts in the Alisal neighborhood also have higher rates of cost burdened renters compared to other areas of the City. This may indicate that households residing in this area are unaware of affordable housing opportunities and fair housing services, including HCVs.

A. Contributing Factors
• Lack of monitoring
• Lack of targeted outreach

1.1.13 Concentrations of Special Needs Populations
The Chinatown, Downtown, and Alisal neighborhoods have concentrations of several communities of interest including racial/ethnic minority populations, children living in single-parent female-headed households, LMI households, and renter-occupied households. Low resource areas, areas of high City of Salinas
2023-2031 Housing Element Appendix D 134
segregation and poverty, and sensitive communities at risk of displacement are also concentrated in these areas. Tracts in these neighborhoods also have larger proportions of overcrowded households.

Parts of the Alisal neighborhood also has more cost burdened renters compared to other areas of Salinas.

A. Contributing Factors
• Historical trends
• Lack of private investment

1.1.14 Displacement Risk of Low Income Residents Due to Economic Pressures
More than half of the City is considered a sensitive community at-risk of displacement. Approximately 54% of renters experience cost burden in Salinas compared to only 51% countywide. In Salinas, American Indian and Hispanic households have the highest rates of cost burdened compared to other racial/ethnic groups. The Hispanic/Latino population, Black/African American population, and population of some other race (race not listed in ACS) are significantly less likely to be homeowners in Salinas compared to the Native Hawaiian/other Pacific Islander, non-Hispanic White, and Asian populations. Median rental prices have increased nearly 60% in Salinas between 2010 and 2021 compared to only 54% countywide. Increasing rental prices are more likely to affect racial/ethnic minority populations with low homeownership rates. Monterey County HMDA data also indicates that the Hispanic/Latino population is underrepresented in the home loan application pool. American Indian/Alaska Native, Black/African American, and Hispanic/Latino home loan applicants were also denied at the highest rates compared to other racial/ethnic groups.

A. Contributing Factors
• Unaffordable rents
• Concentrations of poverty/LMI households
• Availability of affordable housing
Appendix E: Future Growth
Area Documents
• Links to the Specific Plans:
o West Area Specific Plan (WASP)
o Central Area Specific Plan (CASP)
• WASP Table 2-1: Residential Development Program
• WASP Ownership Map
• WASP Zoning Map
• WASP Development Agreement
• CASP Appendix G Land Use/Density Summary
• CASP Ownership Map
• CASP Zoning Map
• CASP Development Agreement
36 City of Salinas | West Area Specific Plan, December 2019 Neighborhood by Ownership Framework
Acres
Planning Area
Density
Projected Target Residential Units Total
NE VC NG-1 NG-2
Neighborhood 1
Cloverfield
Planning Area 1.1 (1) 16.63 5.9 98 98
Planning Area 1.2 (1) 17.96 6.3 113 113
Planning Area 1.3 12.34 9.7 120 120
Planning Area 1.4 (1) 14.45 10.0 144 144
Planning Area 1.5 9.95 8.5 85 85
Planning Area 1.6 (1)(3) 7.66 20.4 156 156
Planning Area 1.7 (3) 21.23 10.1 214 214
Village Center (portion) (2)(3) 1.55 20.0 31 31
Total Neighborhood 1 101.77 9.4 211 31 563 156 961
Neighborhood 2
Sbrana
Planning Area 2.1 7.64 5.4 41 41
Planning Area 2.2 12.75 8.1 103 103
Planning Area 2.3 (1) 10.40 9.5 99 99
Planning Area 2.4 7.95 16.6 132 132
Planning Area 2.5 7.08 11.2 79 79
Planning Area 2.7 (portion) (1) 3.05 16.4 50 50
Planning Area 2.8 (portion) (1) 9.63 6.2 60 60
Subtotal: 58.50 9.6 101 0 281 182 564
Kantro
Planning Area 2.6 7.25 8.1 59 59
Planning Area 2.7 (portion) (1) 4.91 16.3 80 80
Planning Area 2.8 (portion) (1) 4.02 6.2 25 25
Planning Area 2.9 26.14 5.8 151 151
Planning Area 2.10 34.50 5.6 194 194
Planning Area 2.11 7.82 9.6 75 75
Planning Area 2.12 11.25 16.0 180 180
Subtotal: 95.89 7.9 370 134 260 764
Total Neighborhood 2 154.39 8.5 471 0 415 442 1,328
Neighborhood 3
Harden
Planning Area 3.1 (1)(3) 8.57 18.7 158 158
Planning Area 3.2 (1) 6.93 8.2 57 57
Planning Area 3.3 10.89 5.7 62 62
Planning Area 3.4 (portion) 14.45 6.8 92 92
Village Center (portion) (2)(3) 3.00 20.0 60 60
Subtotal: 43.84 9.8 154 60 57 158 429
Table 2-1:West Area Specific Plan Residential Development Program Land Use
37 Table 2-1: West Area Specific Plan Residential Development Program (Continued) Neighborhood by Ownership Framework
Acres
Planning Area
Density
Projected Target Residential Units Total
NE VC NG-1 NG-2
Bondesen
Planning Area 3.4 (portion) (1) 7.12 6.5 46 46
Planning Area 3.5 (1)(3) 8.07 16.7 135 135
Planning Area 3.6 22.55 11.8 265 265
Planning Area 3.7 14.22 6.6 91 91
Planning Area 3.8 (portion) (1) 7.23 8.6 62 62
Subtotal: 59.19 10.1 137 327 135 599
Mandolora
Planning Area 3.8 (portion) (1) 7.02 7.7 54 54
Planning Area 3.9 18.40 5.9 109 109
Planning Area 3.10 8.50 8.9 76 76
Planning Area 3.11 7.90 11.0 87 87
Planning Area 3.12 6.24 24.0 150 150
Subtotal: 48.06 9.5 109 217 150 476
Total Neighborhood 3 151.09 9.9 400 60 601 443 1,504
Neighborhood 4
Madolora
Planning Area 4.1 18.82 6.3 118 118
Planning Area 4.2 8.37 9.3 78 78
Subtotal: 27.19 7.2 118 78 0 196
Mortensen
Planning Area 4.3 (NG-1) 3.50 8.0 28 28
Planning Area 4.3 (NG-2) 2.14 20.6 44 44
Planning Area 4.4 11.69 6.4 75 75
Planning Area 4.5 13.17 9.0 118 118
Planning Area 4.6 14.61 5.4 79 79
Subtotal: 45.11 7.6 154 146 44 344
Total Neighborhood 4 72.30 7.5 272 224 44 540
OTHERS 1.00 7.0 7 7
TOTAL WEST AREA 480.55 9.0 1,361 91 1,803 1,085 4,340
Total West GP Target 1,671 97 1,519-1,953 651-1,085 4,340 General Plan % Range N/A N/A 35%-45% 15%-25%
GP % Density Ranges (du/ac) 4.5 to 7 10 min. 9-15 16-24

4.5 to 7 10 min. 7 to 14 16 to 24
(1) Assumes boundary adjustments between property owners in some areas to make each Planning Area a single ownership or the proportion of units projected for ownerships that remain in two ownerships. (2) Assumes density of 20 du/nra for the General Plan allocation of units for the Village Center (minimum density 10 du/nra). The conversion of commercial floor area to dwelling units may be applied within the Village Center in accordance with Section 3.9.3.
(3) The provision for the conversion of commercial floor area to dwelling units may be applied to the Village Center and subareas that abut the Village Center (Subareas 1.6, eastern five- acre portion of 1.7,

3.1, and 3.5) (see Section 3.9.3). These areas may be built at a minimum density of 30 du/nra to a maximum of 40 du/nra as long as the General Plan required density mix is met.

NOTE: See Table 3-6 for refined density calculations.

27 City of Salinas | West Area Specific Plan, December 2019 Introduction Figure 1-9: Zoning Map Upon
Adoption of Specific Plan

2.14 3.26 AC.

2.38 AC.
of Speci
Upon Adoption
Zoning Map
c Plan
FIGURE 1-9

PUBLIC/SEMIPUBLIC (PS)

PARKS (P)

VILLAGE CENTER (VC)
HIGH DENSITY RESIDENTIAL (NG-2)
NEIGHBORHOOD GENERAL 2/
MEDIUM DENSITY RESIDENTIAL (NG-1)
NEIGHBORHOOD GENERAL 1/

LOW DENSITY RESIDENTIAL (NE)

NEIGHBORHOOD EDGE/
FIGURE 1-9

NEIGHBORHOOD

LOW DENSITY RE

NEIGHBORHOOD

MEDIUM DENSIT

NEIGHBORHOOD

HIGH DENSITY R

VILLAGE CENTER

PARKS (P)

PUBLIC/SEMIPUB

OPEN SPACE

Central Area Specific Plan, June 2020 Introduction
18 Figure 1-4 Existing Conditions
APN
ARCIA
211-013-00'Z
(NOT

ANNEXED
APN 211-013-011

SETTRINI (NO'F

ANNEXED)
APN 211-013-012

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APN 211-013-010

IGAZRANCH
(NOT ANNEXED)

APN - -
APN 153-091-00

CHRISTENSEN
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IPN 211-013-003

SETTRINI (NOT
ANNEXE
· BORON AD RD
APN 153-091-003
----MANNING,

LARRYNOON

CENTRAL AREA ZONING CENTRAL AREA ZONING

DISTRICT PLAN LEGEND DISTRICT PLAN LEGEND

MAP MAP

COLOR ZONING DISTRICT COLOR ZONING DISTRICT
■ VILLAGE CENTER -B □

NEIGHBORHOOD
(24-31 UNITS/AC)
(7-8
EDGE-B

UNITS/AC)
□ VILLAGE CENTER -A □

NEIGHBORHOOD
(18-24 UNITS/AC)
(5-6
EDGE-A

UNITS/AC)
■

NEIGHBORHOOD

PUBLIC, QUASI PUBLIC
(14-16

GENERAL-C

UNITS/AC)

RELIGIOUS ASSEMBLY
□
NEIGHBORHOOD ■ GENERAL-B PARKS
(9-10 UNITS/AC)
□

NEIGHBORHOOD
□ GENERAL-A OPEN SPACE
(8-9 UNITS/AC)
---- PEDESTRIAN PATHS
SALINAS, LLC APN 153-091-017

HARTNELL COLLE

SSELLROAD FOUNDATION
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APN 153-091-01

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APN 153-071-034

SCAGLIOTTI, PURA
APN 153-071-035

SCAGLIOTTI, PURA
APN 153-071-03

SCAGLIOTTI,
APN
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153-071-011

SCAGLIOTTI, PURA
APN 153-091-008

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APPENDIXG

LAND USE PLAN
I 1T1T1T1i1T r

SCALE BAR

Create the environment for housing
production (rules, procedures,
incentives)
Housing programs
Monitoring safety – code
enforcement
Grant/gap funding and special
projects
But not a housing developer
RHNA:*6,674
Very Low
Low
Moderate
Above Moderate
920
600
1,692
3,462
Required part of the General Plan
Establishes the City's goals and policies for addressing housing needs
Updated every eight years. Must be reviewed and certified by the State Department of Housing and Community Development
(HCD)
Implements Regional Housing Needs Allocation (RHNA)

CITY'S ROLE IN HOUSING
City of Salinas
Housing Element Update
2023-2031

WHAT IS THE

HOUSING
ELEMENT?
May
30- day Public
Review Period
June
Draft sent to
HCD- 90 days to
review
Sept-Oct
Revise Draft
November
City Review
December
City Council
Adoption
2023 HOUSING ELEMENT TIMELINE

SITES INVENTORY
Salinas 2023-2031 RHNA by Income Level
*RHNA is the number of homes the City of
Salinas is required to plan for. This number
is triple what it was in 2015 because of the
continued need for housing. The Sites Inventory map shows the land available for potential development.

Attachment 3
COMMENTS/QUESTIONS: visionsalinas.org, 831-758-7409
2023-2031 HOUSING ELEMENT GOALS
GOAL 1: Increase Housing Supply and Opportunities for All.

GOAL 2: Provide Tenant Protection.

GOAL 3: Access to Safe and Healthy Housing for All Residents.

GOAL 4: Advance Housing Affordability and Opportunity at all Income Levels.

GOAL 5: Stabilize and Support Neighborhoods.

Prohousing Designation: Funds will be used towards the
development of affordable housing and First Time Homebuyer Down Payment Assistance Program.

Pre-approved ADU plans.

Re-establish Low-Interest House Rehabilitation loans and grants.

Supporting Renters: rental assistance, rental registry program, Fair Housing services, etc.

Homeless Services: Salinas Outreach Response Team (SORT), Project Homekey, SHARE Center, Encampment Resolution
Grant, and more!
In-fill development and future growth areas.

SORT performs essential outreach and
engagement, which consists of engaging
unsheltered residents in six (6) encampment
areas.

COMMUNITY ENGAGEMENT & FEEDBACK *Ambassador Tool Kit

HOUSING ACTIONS
(25) Twenty-five community workshops
exploring housing topics
(12) Twelve AVP & Visión Salinas Housing
Working Group Meetings
(4) Four citywide budget meetings for
2023-2024 budget cycle
(40) Budget pop-up activities for 2023-2024
budget cycle
(6) Visión Salinas pop-up activities
(3) Housing Element Workshops
(95) Ninety-five house meetings facilitated by
GPU Ambassadors reaching over three hundred
and forty (340) residents in Spanish, Mixteco and
Triqui.

GPU Ambassadors presentations and
community conversations reaching over one
thousand two hundred (1,200) farmworkers.

Following the adoption of the 2015-2023 Housing
Element, the City has continued extensive bilingual
community outreach.
*GPU Ambassadors used a tool
kit to facilitate discussion around
housing and other topics.

M
a
in
St
Abbott St
E Boronda Rd
NSanborn Rd
Constitution Blvd
Central Ave
E Blanco Rd
E Romie Ln
Clay St
E Alisal St
W Blanco Rd
W Acacia St
W AlisalSt
Airport Blvd
Alisal Rd
N Main St
Russell Rd
Bardin Rd
S Sanborn
Rd

Towt St
E Alvin Dr

Williams Rd
68 183
(/101
West Area Specific Plan Sites
Central Area Specific Plan Sites
Pipeline Projects
Vacant Residential Sites
Underutilized Residential Sites
Vacant Mixed Use Sites
Underutilized Mixed Use Sites
City of Salinas Boundary
Downtown Core
Downtown Neighborhood Area
Focused Growth Overlays
Monterey County Parcels
¹
0 0.5 1 2 Miles
FG-1
FG-2
FG-3
FG-4
FG-5
2023-2031 Draft Housing Element Sites Inventory
Attachment 4
Housing Community Feedback- Recurring/New Themes
Sources: Existing Conditions Workshop, Visión Website, Built Environment Working Group, Land Use Workshop, Community Design Workshop, EJ Element Workshop, Budget Survey 2022 & 2023
Current Housing Element Goals:

Goal H-1: Provide a range of housing types and a variety of affordability levels to address existing and projected housing construction needs in Salinas. • Housing diversity
• Mixed use development
o More green spaces in new development
o More multi-family housing
• Missing middle housing
• Tiny homes
• Home share programs, housing cooperatives
• Homes with smaller land footprint
• New developments should have community spaces
• Development on City owned land
• Convert parking lots into housing
• Promote adaptive reuse projects
• Pre-approved plans
• Permit streamlining
• High density housing
o Downtown
o Near large shopping centers
• Transit oriented development
• Connection between housing and transit
• Walkable communities
Goal H-2: Maintain and improve existing neighborhoods and housing units. • Code enforcement to mitigate overcrowding
o RV storage not used as living space
• Incentivize homeowner loans for home renovations
• Rehab projects, retrofitting current housing stock
• Housing education- City's role, tenants’ rights, landlord rights, homeownership, housing fraud
Attachment 5
o Programs for landlords (financing) to make units ADA accessible, up to code, fix homes in poor conditions
o More homeowner relations/communication with City
• High density housing
• Climate resilient housing
o Solar
o Water conservation
• Redevelopment in underutilized sites
• Poor housing conditions
• Legal services for renters
GOAL H-3: Ensure that all segments of the community have access to safe and decent housing that meets their diverse needs.
• Housing for people with disabilities
• Homeless support
o Programs to reduce homelessness
o Housing for homeless
o Blight around homeless encampments
o Spaces for unhoused during winter
o Mental health support, rehab programs
o Public restrooms, mobile showers
o Outreach and support
o Donation stations, food banks, soup kitchens, more shelters • Policies to keep landlords accountable
• Collaborate with County, State and churches to provide housing services • Land trusts
• Create economic partnerships
• Work with districts to create housing for staff
• home share programs, housing cooperatives
• Housing for single moms and access to childcare
Topics missing from 2015-2023 Housing Element Goals and Policies • Resources for undocumented residents
• Overcrowding
o Address health and safety concerns
• Policies to keep landlords accountable
• Rental housing inspections
• Clean/remove toxic waste close to housing
• Anti-displacement policies
o Retaliation prevention
• Prevent gentrification
• Eviction protections
• No Smoking- policies in rental properties
• Recognize your neighbor program
• Local preference policy
o Inclusionary lottery
• Parking
o Reduced parking requirements
o Parking mitigation
• Rent control, rent stabilization
• Beautification programs
• Developer fees
• Farmworker housing
o More control/coordination with H2A/temp worker housing o Local preference for farmworkers
o Work with Ag companies to build housing
• First time home buyers
o Loans for first time home buyers
o Education, trainings
Public Safety Outreach Results
Total community members reached: 500+
Pop Up Safety Results
 Which 3 elements would make our community safer?
o More lighting in streets and public spaces
o More fire/police services (traffic enforcement, trainings, safe zone exchanges, etc.) o Pedestrian/traffic safety
o Housing assistance and community spaces
o Mobile Crisis Team (mental health support)
o Youth programing services
 4 pop-up activities
o Sherwood Hall- State of the City
o El Dorado Park - Tenants’ Right’s Meeting
o Sherwood School - Hebbron Center Meeting
o Sacred Heart Church - COPA Housing Academy
 150 respondents
Public Safety Workshop
Feedback Source: Public Safety Meeting Breakout Groups (3/28 & 3/29) (78 participants) Recurring themes:

Community Conflict Resolution and Crime Prevention
 Communicate/establish relationships with businesses/commercial  Have more communication and connections with neighbors  Have trainings in Spanish to be better prepared in case of natural disasters and crime  Programs for parents on how to help our children to prevent violence  After school programs that are free and accessible
 Indigenous/Spanish resources--need to communicate in multiple language  Teach classes on how to strategically live in crowded conditions  More community events—National Night Out, Ciclovia, etc.  CHW model for safety (neighborhood watch)
 Community first aid and CPR courses (collaborate with schools) CPTED
 More public lighting
 Programs for youth in schools and community centers
 Have lighting in parks and that are nice looking
 Maintain parks and gardens to eliminate dangers to the those who use them  Maintain the streets, more pedestrian crossings and speed reducers  Safe, well-funded schools
 More community spaces
 Cameras in the stop lights that function and are maintained  Setting up a raceway for legal racing/outlets for cultural practices like low riders Fire and Police Services
 More police surveillance
 A more united society, free of discrimination. Have more confidence with the police force  The police should accept anonymous calls so that the community is not scared to report crimes  Remove the language barrier in all departments of the city since most of the residents are Spanish speaking
 A police department that has capability and that is completed staffed  Firefighter and police services that respond faster to emergencies  Engage more with the community
 Quick response: less interrogation, no discrimination, gender language  Uniforms can be intimidating
 Mental health resources for fire/police officers
 Education on what to do when firetruck is on road
Police Response Alternatives
 Programs for youth to combat crime
 Have resources like youth centers
 Response alternatives, have social workers that are well prepared (bilingual)  More help for mental crisis, more collaborations with health departments  Programs for people living on the streets, plus community outreach service programs  Halfway house for runaway youth, safe space to go to prevent homelessness, run by social workers/not probation
 Youth outreach positions for violence at-risk/Gang prevention  Alternative response models
 Police response alternatives: mobile crisis unit, out community is in strong need of mental health awareness and other response aside from police regardless of training people still fear them and don’t feel safe—escalates the situation
 Family Justice Center (victims of domestic violence) --center that includes all resources necessary to help victims
 Mental health workers need to feel safe
Public Safety Survey
Feedback source: CCA Public Safety Survey (273 participants) Recurring Themes/Top Response(s):

What three elements would make your community safer?
 More lighting on the streets and in public places
 More police/fire services
 Programs and services for youth
What are the major problems in your community?
 Robberies (auto/car)
 Disorderly youth
 School safety
 Vandalism/graffiti
 Gang activity
 Gun violence
 Problems related to the homeless
Do you feel safe in your community?
 More or less
What is “public safety” to you?
 To feel safe outside in your neighborhood. Less housing insecurity. More police involvement in the community.

In the past 12 months have you had an interaction with the police? Was it negative or positive?  No interaction
Do you feel safe asking for help from the police?
 Yes
If you don’t feel comfortable asking for help, what could the police do to make you feel more comfortable?
 Accept anonymous calls/tips. Don’t ask so many personal or unnecessary questions. Respond to calls quickly. Speak Spanish/be bilingual.

Would you be willing to work the police to resolve issues in your community?  Not sure
Additional comments:
 More safety in schools and for our youth.

DATE: June 20, 2023
TO: City Council
FROM: Lisa Brinton, Director
THROUGH: Rod Powell, Assistant Director
Grant Leonard, Planning Manager
BY: Jonathan Moore, Senior Planner
Monica Gurmilan, Senior Planner
SUBJECT: General Plan Update Schedule
The following outlines the anticipated schedule to deliver a complete Draft General Plan Update by January 2024:

June  Public review of Draft 2023-2031 Housing Element  Staff review of General Plan Goals, Policies, and Actions  Completion of Buildout Projections
 Initiation of Circulation Element Update
 Continued Youth Public Safety Engagement
July  Submittal of Draft 2023-2031 Housing Element to HCD  Drafting of General Plan EIR Notice of Preparation
 Initiate Climate Action Plan work
 Initiate writing of draft General Plan elements
August  Release of General Plan EIR Notice of Preparation  Continue to draft General Plan elements
 Continued Climate Action Plan work
 Public engagement for the General Plan Goals, Policies, and Actions
September  Continued community engagement on the General Plan Goals, Policies, and Actions
 Climate Action Plan Community engagement
 Complete Administrative Draft of the General Plan Update October  Receive comments from HCD on Draft 2023-2031 Housing Element
 Continued community engagement on General Plan elements  Internal City review of Administrative Draft General Plan Update November  Continued internal City review of Administrative Draft General Plan Update
 1/10 - Release Final 2023-2031 Housing Element
 11/15 - Planning Commission for Final Housing Element  11/28 - HLUC for Final Housing Element
December  12/5 - City Council Adoption of Final Housing Element  12/15 - HCD submittal deadline for Housing Element
 Start of 60-day HCD review
 Final Revisions to Draft General Plan Update
January  Release Draft General Plan for public review
June 2, 2023
Salinas City Council
65 W. Alisal St.

Salinas, CA 93901
Subject: Support and Recommendations for Salinas 6th Cycle HE Draft Dear Mayor Craig and Salinas City Councilmembers,
On behalf of the Monterey Bay Economic Partnership (MBEP), I write to express our support and recommendations for the 6th Cycle Housing Element Draft made available to the public on May 12th, 2023. Policy recommendations in MBEP’s forthcoming white paper, Practical Housing Policy: Increasing Supply and Affordability for the 6th Regional Housing Needs Cycle, guide our approach for evaluation. We find that City of Salinas’ 6th Cycle Housing Element incorporates policies that are in line with our recommendations, which span the following six policy areas:
● Streamlining permitting
● Increasing allowable densities
● Impact fee reform
● Increasing funding sources for affordable housing
● Comprehensive pro-ADU policies
● Optimizing Inclusionary Housing Ordinances
The City of Salinas 6th Cycle Housing Element includes policies, both currently in practice and planned, that match all of our six recommendations. For example, programs 1, 5, 6, and 7 entail streamlined permitting through both state law and specific plans. Community and policy-makers can collaborate to create objective design guidelines and decide what types of development should be eligible for ministerial approval. MBEP encourages the City of Salinas to enable ministerial approval for development types that most effectively increase housing supply, especially those which create opportunities for lower income households to live close to jobs, public transit, and other critical public services and amenities.

Further, programs 5 and 7 in the Housing Element align with MBEP’s policy recommendations by enabling fee reform and incentivizing ADUs and broader housing development types. The Inclusionary Housing Ordinance, updated in 2022, offers flexible options for affordable housing in developments of 10 units or more.Specific Plans, Focused Growth Areas, New Urbanism Districts, and Overlay Districts allow for flexible densities and building types to accommodate needed development in designated areas of the city with common needs and growth patterns.

MBEP applauds the City of Salinas for achieving Prohousing Designation in April of this year, a feat achieved by only 22 jurisdictions in California. Several programs, including implementation of Prohousing Designation Program award funding, entail novel use of external and internal government funding sources for housing development. MBEP recommends that the City ensure adequate staffing and programs to fully leverage the funding granted by the Prohousing Incentive Pilot and other sources.
3180 Imjin Road, Suite 102
Marina, CA 93933 831.915.2806
The Sites Inventory proposed by the City designates nearly 75% of RHNA sites – 4,960 of them – to the North of Boronda Future Growth Area, namely the West Area Specific Plan (WASP) and Central Area Specific Plan (CASP). The majority of these sites are for above moderate income (market rate) housing units, less than 10% are for very low and low income housing, and roughly 25% are for moderate income. According to the HCD’s Affirmatively Furthering Fair Housing Mapping tool, WASP and CASP are in areas of low and moderate resource and currently well outside the half mile radius of high quality transit. MBEP recommends that the City ensure these planned areas receive high quality service in proportion to demand as they develop, especially in areas developed with lower income housing and lower parking ratios. The City can establish memoranda of understanding (MOUs) with transit authorities well in advance of housing development in these areas to guarantee needed service that will increase public transit access and ensure reduced vehicle miles traveled. Such MOUs could ensure service to any other areas targeted for development, such as the Focused Growth Overlays radiating out from the Downtown Core and Neighborhood Area.

The Focused Growth Overlays, Downtown Core, and Downtown Neighborhood Area contain most of the Mixed-Use Vacant and Pipeline sites in the inventory, which contain or are targeted for roughly half of the lower income RHNA and fall in mostly low to moderate resource areas or areas of high poverty and segregation. These sites generally have access to high quality transit within the half-mile radius recommended for AFFH guidelines. One of the Mixed Use Underutilized sites, which are further from the downtown core and accommodate the rest of the lower income RHNA sites, is not inside the half-mile radius of high-quality transit. MBEP recommends that the City ensure all of the areas targeted for lower income housing have access to high quality transit as they develop, ideally through MOUs for demand-proportional service.

As most of the City of Salinas’ sites inventory falls inside existing low-moderate resource areas – or areas of high poverty and segregation such as the Downtown Core – MBEP would highlight the need for broad investment in attracting and incentivizing businesses and institutions to develop alongside housing for lower and moderate income households in the Mixed Use Vacant and Underutilized Mixed Use areas of the City. Having higher paying jobs in proximity to housing that serves a range of income levels will create a more vibrant community.

Finally, MBEP would recommend finding as many opportunities for streamlined, lower cost permitting as possible. Program 6 entails creating streamlined approval processes in alignment with SB35 and AB2162. Program 7 details reducing fees for housing development, streamlining, and deferral of fees for at least one affordable housing project annually. MBEP recommends even higher goals for deferment and reduction of fees and creating ministerial approval processes for many or all housing projects that integrate affordable housing using objective development and design guidelines to reduce risk and cost for developers. Every new avenue for carefully planned ministerial approval increases the speed at which the supply of housing – especially affordable housing – can be developed to meet RHNA goals and community needs.

MBEP applauds the City of Salinas in composing its draft 6th Cycle Housing Element and achieving Prohousing Designation.

The City of Salinas demonstrates commitment to growth and community development that serves the entire city through this document – especially for historically underserved groups – while meeting the steep challenge of 6th Cycle RHNA. Salinas faces the same unprecedented need as much of California to create housing opportunities across income levels, especially for lower income community members. The City’s 6th Cycle Regional Housing Needs Allocation of 6,673 homes – nearly triple that of the 5th Cycle – will require innovation and strong leadership by staff and other local officials. The Draft 6th Cycle Housing Element demonstrates a commitment to meeting this challenge.

Sincerely,
Tahra Goraya, MA, MPA
President & CEO
3180 Imjin Road, Suite 102
Marina, CA 93933 831.915.2806
City Council
June 20, 2023
Submittal of Draft 2023-2031
Housing Element
The Housing Element . . .
 Establishes City Housing goals and policies
 Eight-year update
 Due to HCD by December 2023
 Required to apply for various HCD funding
opportunities
Community Engagement and Themes
• Housing Element Workshops (3)
• Participants (60+)
• Mixteco interpretation GPU Ambassadors:
• House Meetings (101)
• Farmworkers reached
(340+)
• Meetings conducted in
Mixteco (19)
Housing Goal 1
Increase Housing Supply and Opportunities for All
• Incentivize/support
production
• Encourage/facilitate
ADUs
• Encourage diverse
housing types
Housing Goal 2
Provide Tenant Protections
• Policies/programs to
prevent displacement
• Develop tenants' rights
programs
• Provide education and
connect tenants to legal
services
Housing Goal 3
Access to Safe and Healthy Housing for all Residents
• Improve the quality and
condition of rental
housing
• Promote rehabilitation
of housing
• Promote sustainable and
healthy housing
Housing Goal 4
Advance Housing Affordability and Opportunity at all Income Levels • Advance rent stabilization
• Facilitate production of affordable
housing
• Connect residents to financial
resources
• Provide assistance to special
populations
• Provision of housing and services
for unhoused residents
Housing Goal 5
Stabilize and Support Neighborhoods
• Collaborate with residents to
improve neighborhoods
• Leverage code enforcement
strategies
• Encourage preservation and
restoration of historic
neighborhood resources
• Work to reverse patterns of
discrimination
Housing Goal 6…coming soon
Homeless Programs and Services
• Elevating policy content from Goal 4
• Lead Me Home Plan implementation
• Enhanced focus on Street Outreach and
Navigation Services
• Facilitate the development of housing
focused shelter operations and
permanent housing through new
construction and innovative conversion
Housing Element - Timeline
May 12 –
July 6
July 6 –
October 6
October October –
November
November December
Public Review
Period + Two
Weeks to
address
Comments
Send draft to
HCD - 90 days
to review
Revise draft
Housing
Element
General Plan
Steering
Committee
Review and Final
Community
Engagement
Planning
Commission and
Housing and
Land Use
Committee
Review
City Council
Adoption –
December 5
Recommendation
Motion to approve a resolution authorizing the submittal of the Draft 2023-2031 Housing Element to the State of
California Department of Housing and Community
Development (HCD) for review.

Questions & Comments
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#23-407, Version: 1
Salinas Blue Curb Marking Policy Update
Approve a Resolution approving the Salinas Blue Curb Marking Policy; and adopt an Ordinance amending Article VI of Chapter 20 (Stopping, Standing and Parking) of the Salinas Municipal Code.

City of Salinas Page 1 of 1 Printed on 6/15/2023
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CITY OF SALINAS

COUNCIL STAFF REPORT
DATE: JUNE 20, 2023
DEPARTMENT: PUBLIC WORKS DEPARTMENT
FROM: DAVID JACOBS, PUBLIC WORKS DIRECTOR
THROUGH: ADRIANA ROBLES, CITY ENGINEER
BY: ANDREW EASTERLING, TRAFFIC ENGINEER
TITLE: SALINAS BLUE CURB MARKING POLICY UPDATE
RECOMMENDED MOTION:

A motion to approve a Resolution implementing the Salinas Blue Curb Marking Policy and to adopt an Ordinance amending Article VI of Chapter 20 (Stopping, Standing and Parking) of the Salinas Municipal Code.

EXECUTIVE SUMMARY:

On March 21, 2023, the Salinas City Council approved a Resolution for a residential blue accessible zone (blue curb) request and requested staff to review the blue curb marking policy to establish criteria that would allow for approval of requests in residential areas to better accommodate disabled residents. City staff surveyed other City policies and compiled relevant data for the Council’s consideration. Staff recommends the approval the Proposed Salinas Blue Curb Marking Policy and the adoption of an ordinance amending Article VI of Chapter 20 (Stopping, Standing and Parking) (Amendment).

BACKGROUND:

At its March 21, 2023, meeting, the City Council reviewed a request for a one accessible blue curb marking at 1224 Hawaii Place. The request did not meet the City’s existing policy, and therefor was recommended to be denied. The City Council deliberated the item and resolved to approve the request for one blue accessible zone designation at 1224 Hawaii Place and request staff to review the blue curb marking policy to establish criteria that would allow for approval of similar requests to better accommodate disabled residents (Attachment 1).

Survey of Blue Curb Regulations
City staff researched the blue curb marking policies in other cities to help inform the policy update.

In total the City was able to compile blue curb marking policies from sixteen (16) other cities for comparison. A comparison table (Attachment 2) was created to juxtapose the policy requirements of each agency.

In summary, most cities required an application, proof of disabled placard, and included criteria for a garage, a driveway and on-street parking. Also, most did not have require a path of travel nor did they require a fee for the service.

The City’s existing policy for the consideration of blue curb markings (Attachment 3), was adopted August 15, 2006. Blue curb markings prohibit stopping, standing, or parking except for disabled persons as permitted by the California Vehicle Code. The City’s existing policy established the following criteria:

1. Off-street parking facilities for the residential property do not exist. The property does not have a garage, driveway, or other on-site parking space that can be provided for the disabled member of the household; or

2. On-street parking is unavailable. This criterion requires that the site be located adjacent to a school, apartment, and/or other businesses that consume on-street residential parking supply; and

3. The path of travel from the proposed on-street parking stall to the home meets ADA/Title 2 path of travel requirements.

4. Proof that the disabled resident has a permanent disabled placard on file; and

5. Signed statement acknowledging applicant understands that the on-street disabled parking requested can be used by other residents in the community that have a disabled placard.

Proposed Policy & Ordinance Update
After receiving feedback from the Council at its March 21, 2023, meeting and conducting a survey of other city policies, staff recommends a Salinas Blue Curb Marking Policy and an ordinance amending Article VI of Chapter 20 (Stopping, Standing and Parking). The revised policy (Attachment 4) will require the following criteria:

1. A Complete Signed Application and Waiver Liability Form: An applicant must submit a complete Special Parking Restrictions Requests Form with a signed liability waiver.

Incomplete, applications will be returned to the applicant with notes for correction. If an applicant fails to complete the application the request will be denied.

2. Proof of a permanent disabled placard: Applicant must possess a valid State issued permanent disable plate or placard. Proof can be provided by submitting a copy of supporting documentation issued by the DMV. Temporary disability placards are not eligible for the installation of a blue curb markings.

3. Proof of Residence: This criterion requires that the applicant demonstrate they are a resident of the requested address. The address must be a single-family residence. Proof can be provided by submitting a copy a utility bill, state issued ID, or rental agreement.

4. Description of the situation that validates the need. This criterion requires that the applicant describe the situation. The applicant will demonstrate that all other options for off-street parking have been exhausted.

To improve operational efficiencies and reduce program costs, the policy proposes delegating the authority to approve or deny the request for blue curb markings to the City Engineer. Notifications of the approval will be provided to neighboring properties. Residents will have twenty-eight (28) calendar days to appeal the decision to the Traffic and Transportation Commission following mailing of the notification. Submitted appeals shall: 1) be in writing and addressed to the City of Salinas Traffic and Transportation Commission; 2) provide grounds for the appeal specifying how the decision is not in alignment with this policy; and 3) include a recommended alternative action.

The Traffic and Transportation Commission will have the authority to approve or deny the appeal and overturn staff’s decision.

With this new policy, the City Engineer at their discretion, may remove any disabled (blue) parking marking if they determine it is no longer needed. The Traffic and Transportation Commission recommended that an appeals process be included to allow for a resident to protest any decision to remove curb markings. The proposed policy was amended to include an appeal process for curb marking removals.

The proposed Amendment would change the procedures for installing parking signs and curb markings to prohibit the stopping, standing, or parking of a vehicle in public right of ways. The Amendment would allow the City Engineer to approve or deny requests for special curb markings, which includes green, blue, white, yellow and red curb marking requests, with an appeals process that would be reviewed the Traffic and Transportation Commission if there a protest. The Amendment allows for the City to be more efficient and responsive to requests and continues to leave the ultimate decision-making authority with the City Council should there be a protest.

In evaluating options to update the Special Curb Marking Policy, staff analyzed other city policies and identified opportunities for efficient procedures. The goal was to update the blue curb marking policy to better accommodate disabled residents. The proposed policy achieves this along with reducing operational inefficiencies and program costs.

TRAFFIC AND TRANSPORTATION COMMISSION:

At its June 8, 2023, meeting the Traffic and Transportation Commission voted (3-2) recommending City Council approve a Resolution to approve a modified Special Curb Marking Policy and to adopt an Ordinance amending Article VI of Chapter 20 (Stopping, Standing and Parking) of the Salinas Municipal Code. Commissioner Howell made a motion to approve the proposed policy with modifications waiving the fee for blue curb marking applications and with modifications to allow for an appeal process to curb marking removals. Commissioners Cox, Howell and Canseco voted in support of the motion, and Commissioners Quigly and Gonzalez Reyes voted against the motion.

CEQA CONSIDERATION:

Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Because the proposed action and this matter have no potential to cause any effect on the environment, or because it falls within a category of activities excluded as projects pursuant to CEQA Guidelines section 15378, this matter is not a project. Because the matter does not cause a direct or foreseeable indirect physical change on or in the environment, this matter is not a project. Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.

STRATEGIC PLAN INITIATIVE:

This action supports the Council’s initiative of “Youth and Seniors” and “Effective and Culturally Responsive Government”.

FISCAL AND SUSTAINABILITY IMPACT:

If the City Council approves the policy as recommended by the Traffic and Transportation Commission, there would be an estimated supplemented cost of $800 for each blue curb marking request implemented. Depending on the number of requests, this cost may be absorbed by the Transportation’s division operating budget for a limited number of requests but may require additional budget allocation. Funding for other curb marking requests are paid by the applicant and do not impact general funds.

ATTACHMENTS:

Resolution
Ch 20 Article VI Ordinance Update
Attachment 1: Resolution 22616
Attachment 2: Blue Curb Marking Policy Comparison Table Attachment 3: Existing Salinas Blue Zone Policy
Attachment 4: Proposed Salinas Blue Curb Marking Policy 1 RESOLUTION NO. (N.C.S.)

A RESOLUTION TO APPROVE THE SALINAS BLUE CURB MARKING POLICY WHEREAS, on March 21, 2023, the Salinas City Council approved Resolution No. 22616 for a residential blue curb marking request and requested staff to review the blue curb marking policy to establish criteria that would allow for approval of requests in residential areas to better accommodate disabled residents; and
WHEREAS, city staff surveyed other City policies and compiled relevant data for the Council’s consideration. Staff recommends the approval the Proposed Salinas Blue Curb Marking Policy and the adoption of an ordinance amending Article VI of Chapter 20 (Stopping, Standing and Parking); and
WHEREAS, at its June 8, 2023, meeting the Traffic and Transportation Commission voted (3-2) recommending City Council approve a Resolution to approve an amended Proposed Salinas Blue Marking Policy and to adopt an Ordinance amending Article VI of Chapter 20 (Stopping, Standing and Parking) of the Salinas Municipal Code; and WHEREAS, the City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA).

NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council approves the Salinas Blue Curb Marking Policy.

PASSED AND APPROVED this 20th day of June 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:
________________________
Kimbley Craig, Mayor
ATTEST:
_________________________
Patricia M. Barajas, City Clerk
ORDINANCE NO. (N.C.S.)
AN ORDINANCE AMENDING ARTICLE VI OF CHAPTER 20 OF THE SALINAS

MUNICIPAL CODE UPDATING THE STOPPING, STANDING AND PARKING

REGULATIONS
City Attorney Impartial Analysis
This Ordinance amends the City’s stopping, standing, and parking regulations to update the policies and procedures related to curb markings. This Ordinance would change the procedures for installing parking signs and curb markings to prohibit the stopping, standing, and parking of vehicles in the public rights-of-way. The Ordinance would allow the City Engineer to approve or deny requests for special curb markings with an appeals process that would allow for the Traffic and Transportation Commission’s review of the City Engineer’s determinations.

WHEREAS, the California Vehicle Code section 22507 gives power to local authorities to prohibit or restrict parking; and
WHEREAS, at its August 15, 2006 meeting, City Council adopted the City of Salinas Disabled (Blue) Parking Zones on Residential Streets Policy (Resolution No. 19056); and WHEREAS, at its March 21, 2023 meeting, City Council approved the installation of one residential blue parking zone which deviated from existing policy (Resolution No. 22616); and WHEREAS, the City of Salinas has requested staff to review the blue curb marking policy to establish criteria that would allow for approval of similar requests to better accommodate disabled residents.

NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF SALINAS:

CHAPTER 20
Division 1. Generally.

Sec. 20-47 20-06.01. Applicability of provisions.
(a) The provisions of this chapter prohibiting the stopping, standing, or parking of a vehicle shall apply at all times or at those times herein specified, except when it is necessary to stop a vehicle to avoid conflict with other traffic or in compliance with the directions of a police officer or official traffic-control device.
(b) The provisions of this chapter imposing a time limit on standing or parking shall not relieve any person from the duty to observe other and more restricted provisions of the Vehicle Created: 2023-03-08 12:38:29 [EST]
(Supp. No. 96, 2/23)

Code or the ordinances of the city prohibiting or limiting the standing or parking of vehicles in specified places or at specified times.

Sec. 20-48 20-06.02. Prohibited in certain places.*
No person shall stop, stand, or park a vehicle within any bridge, viaduct, overpass, subway, underpass, or tunnel, or within the approach to any bridge, viaduct, overpass, subway, underpass, or tunnel.
* For state law as to parking in specified places, see CVC, § 22500.

Sec. 20-48.1 20-06.03. Parking in construction zones.

No persons shall park, or fail to remove, a vehicle upon any street or a portion thereof if the use of the street is necessary for the cleaning, repair, or the construction of the street, or for the installation of underground utilities, if signs are posted giving notice thereof. Vehicles in violation may be removed at the owner's expense if the signs are placed or erected at least fortyeight hours prior to the scheduled street work.

Sec. 20-49 20-06.04. Use of streets for storage of vehicles prohibited; removal. (a) No person who owns or has possession, custody, or control of any vehicle shall park such vehicle upon any street or alley for more than a consecutive period of seventy-two hours. (b) In the event a vehicle is parked or left standing upon a street in excess of a consecutive period of seventy-two hours, any member of the police department authorized by the chief of police may remove such vehicle from the street in the manner and subject to the requirements of the Vehicle Code.

Sec. 20-50 20-06.05. Parking in street for certain purposes prohibited.

No person shall park a vehicle upon any roadway or on any property owned by the city including city parks and other city property that is open to the public for the principal purpose of:
(a) Displaying such vehicle for sale, lease or rent when the person so engaged is in the business of selling, leasing or renting vehicles;
(b) Greasing or repairing such vehicle, except repairs necessitated by an emergency; (c) Washing such vehicle when the person so engaged is in the business of washing vehicles.

Sec. 20-50.1 20-06.06. Vehicles for sale on public streets and property prohibited— Removal.
(a) It shall be unlawful for any person to park any vehicle displaying a sign indicating the vehicle is for sale on any public street, alley, parking lot or other public property. (b) Pursuant to the authority granted by Vehicle Code Section 22651.9, the city may remove any vehicle found upon any public street or public lands in the City of Salinas if because of a sign or placard on the vehicle, it appears that the primary purpose of parking the vehicle at that location is to advertise to the public the private sale of that vehicle and all of the following:
(1) A notice of parking violation was issued within no less than twenty-four hours and no more than thirty days pursuant to subsection (a) accompanied by a notice containing all of the following:
(A) A warning that an additional parking violation may result in the impoundment of the vehicle;
(B) A warning that the vehicle may be impounded pursuant to Vehicle Code Section 2651.9, even if moved to another street, so long as the signs or placards offering the vehicle for sale remain on the vehicle.
(C) A statement that all streets in the city are subject to prohibitions of this section; (2) The vehicle is parked on a public street or land marked with signs that notify the public that parking a vehicle for sale at that location is prohibited and that such vehicles may be removed.
(c) Vehicle Code Section 22852 shall apply to the removal of any vehicle pursuant to this section.

Sec. 20-50.5 20-06.07. Farm labor vehicles—Definition.

The following words and phrases, as used in the chapter, shall have the same definition and meanings as defined by Section 322 of the California Vehicles Code: Farm Labor Vehicle and Farm-worker.

Sec. 20-50.6 20-06.08. Farm labor vehicles—Prohibition.

All farm labor vehicles are prohibited from parking, stopping, or standing at any time for the purpose of loading or unloading passengers on public rights-of-way within the city, except in an area designated as a "Farm Labor Parking" lot.

Nothing in this section shall prohibit farm labor vehicles from loading, unloading or parking on private property where such activity is compatible with existing zoning regulations and any other relevant law, rule or regulation.

Nothing in this section shall prohibit farm labor vehicles from loading or unloading passengers at any existing Monterey-Salinas Transit (MST) established bus stop.

Sec. 20-51 20-06.09. Parking to be parallel to curb; parking in direction of traffic; parking on left-hand side; unloading.
(a) Subject to other and more restricted limitations, a vehicle may be stopped or parked within eighteen inches of the left-hand curb facing in the direction of traffic movement upon any one-way street unless signs are in place prohibiting such stopping or standing. (b) In the event a highway includes two or more separate roadways and traffic is restricted to one direction upon any such roadway, no person shall stand or park a vehicle upon the lefthand side of such one-way roadway unless signs are in place permitting such standing or parking.
(c) Whenever any ordinance or resolution of the city determines that standing or parking shall be prohibited upon the left-hand side of any one-way street, or when standing or parking shall be permitted upon the left-hand side of any one-way roadway or highway having two or more separate roadways, the city traffic engineer shall place and maintain signs giving notice thereof.
(d) The requirement of parallel parking shall not apply in the event any vehicle is actually engaged in the process of loading or unloading freight or goods, in which case that vehicle may be backed up to the curb; provided, that such vehicle does not extend beyond the centerline of the street and does not block traffic thereby.

Sec. 20-52 20-06.10. Angle parking—Generally.
(a) Whenever any provision of this chapter or other ordinance determines and designates any street or portion thereof upon which angle parking shall be permitted, the city traffic engineer shall mark or sign such street indicating the angle at which vehicles shall be parked.
(b) When signs or markings are in place indicating angle parking as herein provided, no person shall park or stand a vehicle other than at the angle to the curb or edge of the roadway indicated by such signs or markings.
(c) Angle parking shall be permitted upon those streets and parts of streets described in Section 20-53 20-06.11.

Sec. 20-53 20-06.11. Same—Streets enumerated.

In accordance with Section 20-52 20-06.10 and when signs and markings are in place giving notice thereof, drivers of vehicles may stand or park a vehicle only as indicated by such markings or signs on the following streets or portions thereof:
(a) Happ Place, east side, between West Market Street and the northerly terminus of Happ Place.
(b) Lang Street, north side, between South Capitol Street and the easterly terminus of Lang Street.
(c) Station Place, both sides, between West Market Street and the Southern Pacific Railway Company right-of-way.
(d) Plaza Circle, north and east side at the easterly terminus of Plaza Circle. (e) California Street, east and west side, between Market Way and Lake Street. (f) Lincoln Avenue, west side, between Gabilan Street and Howard Street. (g) Market Way, south side, between California Street and Soledad Street. (h) Church Street, west side, between West Alisal Street and West Gabilan Street.

Sec. 20-54 20-06.12. Parking, etc., in parkways.

No person shall stop, stand, or park a vehicle within any parkway.

Created: 2023-03-08 12:38:30 [EST]
(Supp. No. 96, 2/23)

Sec. 20-55 20-06.13. Parking adjacent to schools.
(a) Whenever any ordinance or resolution determines that there shall be no parking upon that side of any street adjacent to any school property, the city traffic engineer shall place and maintain signs giving notice thereof.
(b) When official signs are erected indicating no parking upon that side of a street adjacent to any school property, no person shall park a vehicle in any such designated place.

Sec. 20-56 20-06.14. Prohibited parking when signs posted. (a) Whenever any ordinance or resolution determines that there shall be no parking, stopping, or standing upon any designated street, side of any street, or any other location, the city traffic engineer shall place and maintain signs or markings giving notice thereof. (b) Whenever any ordinance or resolution determines that there shall be no parking or standing of any vehicle, including vehicles which are six feet or more in height (including any load thereon) within one hundred feet of any intersection on certain streets or highways or portions thereof, during all or certain hours of the day, the city transportation engineer shall place and maintain signs giving notice thereof. Any such ordinance or resolution may include a designation of certain streets upon which preferential parking privileges are given to residents or merchants adjacent to such streets, pursuant to a permit issued by the city transportation engineer, where such streets may be used for their use and the use of their guests.
(c) When official signs or markings are in place as herein provided, no person shall park, stop, or stand a vehicle in any such location.

Sec. 20-57 20-06.15. Emergency parking signs.
(a) Whenever the chief of police shall deter-mine that an emergency traffic congestion is likely to result from the holding of public or private assemblages, gatherings, or functions, or for other reasons, the chief of police is hereby authorized and directed to order temporary signs to be erected or posted indicating that the operation, parking, or standing of vehicles is prohibited on such streets and alleys as the chief of police shall direct during the time such temporary signs are in place. Such signs shall remain in place only during the existence of such emergency, and the chief of police shall cause such signs to be removed promptly thereafter.
(b) When signs authorized by the provisions of this section are in place giving notice thereof, no person shall operate, park, or stand any vehicle contrary to the directions and provisions of such signs.

Sec. 20-58. Repealed by Ordinance No. 2474 (NCS).

Sec. 20-59 20-06.16. Display of warning device when commercial vehicle disabled.

Every motor truck having an unladen weight of four thousand pounds or more, and every truck tractor irrespective of weight, when operated upon any street or highway during the time specified in Section 280 of the Vehicle Code, shall be equipped with and carry at least two flares or two red lanterns, or two warning lights or reflectors, which reflectors shall be of a type approved by the department of highway patrol. When any vehicle above mentioned or any trailer or semi-trailer is disabled upon streets or highways outside of any business or residential district within the city, and upon which street or highway there is insufficient lighting to reveal a vehicle at a distance of two hundred feet during any time mentioned in Section 280 of the Vehicle Code, a warning signal of the character indicated above shall be immediately placed at a distance of approximately one hundred feet in advance of, and one hundred feet to the rear of, such disabled vehicle by the driver. The continuous flashing of at least four approved type Class A — Type 1 turn signal lamps, at least two toward the front and at least two toward the rear of the vehicle, shall be considered to meet the requirements of this section until the devices mentioned above can be placed at the required locations. The warning signals herein mentioned shall be displayed continuously during the times mentioned in Section 280 of the Vehicle Code while such vehicle remains disabled upon such street or highway.

Sec. 20-59.1 20-06.17. Parking spaces.
(a) When lines upon the surface of the roadway or pavement are in place designating parking spaces, including the angle of parking, no person shall park a vehicle except entirely within any such parking space, subject to the provisions of subsection (b). (b) When the parking of a vehicle is required to be within a parallel parking space, the vehicle or a combination of connected vehicles exceeding the dimensions of such a space may also occupy one or more adjoining parallel spaces; provided that all other provisions of this chapter applicable to such space shall be observed.

Division 2. Parking Meters.

Secs. 20-60 through 20-69. Repealed by Ord. No. 1537 (NCS).

Division 3. Loading and Unloading.

Sec. 20-72. 20-06.18. Establishment of parking zones.

Whenever any ordinance or resolution determines a location for a loading zone or passenger loading zone, the city traffic engineer shall mark and maintain such zones as follows:
(a) Loading zones shall be indicated by a yellow paint line stenciled with black letters, "LOADING ZONE ONLY," upon the top of all curbs in such zones. (b) Passenger loading zones shall be indicated by a white line stenciled with black letters, "PASSENGER LOADING ONLY," upon the top of all curbs in such zones. (a) The City Engineer is authorized to place, and maintain parking signs and curb markings to indicate parking or standing regulations, and the curb markings have the meanings as herein set forth:
(1) Red shall mean no stopping, standing, or parking at any time except as permitted by Section 21458 of the Vehicle Code, and except that a bus may stop in a red zone marked or signed as a bus zone.
a. Whenever the city engineer determines a location for a bus zone, the city engineer shall paint and maintain a red line stenciled with white letters, “BUS ZONE,” upon the top and side of all curbs and places specified as a bus zone. b. No person shall stop, stand, or park any vehicle except a bus in a bus zone. c. The word “bus” as used in this section means any motor bus, motor coach, trackless trolley coach, or passenger stage, used as a common carrier of passengers.
(2) Yellow shall mean no stopping, standing, or parking at any time between 7:00 a.m. and 6:00 p.m. of any day except Sundays and holidays for any purpose other than the loading or unloading of passengers or materials; provided, that the loading or unloading of passengers shall not consume more than five minutes nor the loading or unloading of materials more than twenty minutes.
(3) White shall mean no stopping, standing, or parking for any purpose other than loading or unloading of passengers, which shall not exceed five minutes, and such restrictions shall apply between 7:00 a.m. and 6:00 p.m. of any day except Sundays and holidays and except as follows:
a. When such zone is in front of a hotel, the restrictions shall apply at all times; b. When such zone is in front of a theater, the restrictions shall apply at all times except when such theater is closed.
(4) Green means no standing or parking for longer than twenty minutes at any time between 7:00 a.m. and 6:00 p.m. of any day except Sundays and holidays. Zones shall be indicated by green paint lines, stenciled with white letters, "20-MINUTE PARKING ZONE," upon the top of all curbs within such zones.
(5) Blue shall mean no stopping, standing or parking except for handicapped persons as permitted by Section 21458 of the California Vehicle Code. (b) When the City Engineer as authorized under this chapter has caused curb markings to be placed, no person shall, stop, stand, or park a vehicle adjacent to any such legible curb markings in violation of any of the provisions of this section.

Sec. 20-73. Bus zones.*
(a) Whenever any ordinance or resolution determines a location for a bus zone, the city traffic engineer shall paint and maintain a red line stenciled with white letters, "BUS ZONE," upon the top and side of all curbs and places specified as a bus zone. (b) No person shall stop, stand, or park any vehicle except a bus in a bus zone. (c) The word "bus" as used in this section means any motor bus, motor coach, trackless trolley coach, or passenger stage, used as a common carrier of passengers.

Created: 2023-03-08 12:38:30 [EST]
(Supp. No. 96, 2/23)

* For state law as to authority of cities to regulate the location of bus stands, see Veh. C. § 21112.

Sec. 20-74. Curb markings to indicate regulations.*
(a) Whenever any ordinance or resolution determines parking or standing regulations requiring curb markings, the city traffic engineer shall place and maintain the following curb markings, and such curb markings shall have the meanings as herein set forth:
(1) Red shall mean no stopping, standing, or parking at any time except as permitted by the Vehicle Code, and except that a bus may stop in a red zone marked or signed as a bus zone.
(2) Yellow shall mean no stopping, standing, or parking at any time between 7:00 a.m. and 6:00 p.m. of any day except Sundays and holidays for any purpose other than the loading or unloading of passengers or materials; provided, that the loading or unloading of passengers shall not consume more than five minutes nor the loading or unloading of materials more than twenty minutes.
(3) White shall mean no stopping, standing, or parking for any purpose other than loading or unloading of passengers, which shall not exceed five minutes, and such restrictions shall apply between 7:00 a.m. and 6:00 p.m. of any day except Sundays and holidays and except as follows:
a. When such zone is in front of a hotel, the restrictions shall apply at all times; b. When such zone is in front of a theater, the restrictions shall apply at all times except when such theater is closed.
(4) Green means no standing or parking for longer than twenty minutes at any time between 7:00 a.m. and 6:00 p.m. of any day except Sundays and holidays. Zones shall be indicated by green paint lines, stenciled with white letters, "20-MINUTE PARKING ZONE," upon the top of all curbs within such zones.
(5) Blue shall mean no stopping, standing or parking except for handicapped persons as permitted by the California Vehicle Code.
(b) The city traffic engineer is authorized to install red zones of not less than two feet nor more than ten feet in length on curbs adjacent to driveways, crosswalks, or between paired parking stalls, and along both sides of any city street when in his judgment, based upon conditions of traffic and parking, he finds the installation of such red zones to be warranted. (c) When the city traffic engineer as authorized under this chapter has caused curb markings to be placed, no person shall stop, stand, or park a vehicle adjacent to any such legible curb markings in violation of any of the provisions of this section. * For state law as to curb markings to indicate parking regulations, see Veh. C. § 21458 Sec. 20-75 20-06.19. Effect of establishment of zones.
(a) Permission herein granted to stop or stand a vehicle for purposes of loading or unloading of materials shall apply only to commercial vehicles, and shall not extend beyond the time necessary therefor and in no event for more than twenty minutes. (b) The loading or unloading of materials shall apply only to commercial deliveries and also to the delivery or pick-up of express and parcel post packages and United States mail. (c) Permission herein granted to stop or park for purposes of loading or unloading passengers includes the loading or unloading of personal baggage, but shall not extend beyond the time necessary therefor and in no event for more than five minutes. (d) Within the total time limits specified in this section, the provisions of this section shall be enforced so as to accommodate necessary and reasonable loading or unloading time without permitting abuse of the privileges hereby granted.

Sec. 20-76 20-06.20. Use of loading zones.

No person shall stop, stand, or park a vehicle in any yellow loading zone for any purpose other than loading or unloading passengers or materials for such time as is permitted in Section 20-74 20-06.18.

Sec. 20-77 20-06.21. Use of passenger loading zones.

No person shall stop, stand, or park a vehicle in any passenger loading zone for any purpose other than the loading or unloading of passengers for such time as is specified in Section 20-74 20-06.18.

Sec. 20-77.1. 20-06.22. Use of taxicab stands.

No person shall stop, stand, or park a vehicle other than a taxicab in any taxicab stand established pursuant to Section 33-10 of this Code.

Sec. 20-78 20-06.23. Use of alleys.
(a) No person shall stop, stand, or park a vehicle in any alley for any purpose other than the loading or unloading of persons or materials, and for not more than one hour at one point. (b) No person shall park a vehicle within an alley in such a manner or under such conditions as to impede or obstruct the free movement of the vehicular traffic, and no person shall stop, stand, or park a vehicle within an alley in such a position as to block the driveway entrance to any abutting property.
(c) No person shall park a vehicle upon any real property adjacent to an alley when any portion of the vehicle or its load projects into such alley.
(d) No person shall use the alleys for the storage of vehicles when not actually engaged in loading or unloading operations, and no goods or trash shall be stored within the alley rightof-way.

Division 4. Stopping, Standing or Parking Restricted or Prohibited on Certain Streets.

Sec. 20-79 20-06.24. Parking time limited when signs duly posted. (a) Whenever the council, by ordinance or resolution, determines those streets or portions thereof upon which parking shall be subject to time limitations, the city traffic engineer shall designate such streets or portions thereof by appropriate signs or curb markings. The City Engineer is authorized to place and maintain parking signs to indicate parking or standing time limitations.
(b) When authorized signs, parking meters or curb markings are in place on any municipal street or any portion thereof giving notice of any parking time limitation, no operator of any vehicle shall stop, stand or park such vehicle between the hours of 8:00 a.m. and 6:00 p.m. of any day except Sundays or holidays, in two or more spaces, which have been designated as limited time spaces, which spaces are less than one hundred eighty feet distant from each other, for a cumulative period of time in excess of the posted time limits. For purposes of this section, the distance between spaces shall be determined by measuring along the curb facing the closest point of one space to the closest point of the other space. (c) Intention and Purpose. In establishing parking limit zones, it is the intention and purpose of the city council to provide short-term parking for customers and business visitors, and to prohibit the use of such parking spaces for a total cumulative period of time longer than the posted time.

Sec. 20-80. Parking prohibited 4:30 p.m. to 6:00 p.m. when signs duly posted; removal of cars.
(a) Whenever the council, by ordinance or resolution, determines those streets or portions thereof upon which parking shall be prohibited between the hours of 4:30 p.m. and 6:00 p.m., the city traffic engineer shall designate such streets or portions thereof by appropriate signs.
(b) When authorized signs are in place giving notice thereof, no person shall stop, stand, or park any vehicle on any such streets or portions thereof between the hours of 4:30 p.m. and 6:00 p.m. of any day except Sundays and holidays.
(c) The chief of police is hereby authorized and directed to cause the removal from the street of any vehicle parked or left standing in violation of this section in the manner and subject to the requirements of the Vehicle Code; provided, however, that this authorization to remove shall only be exercised when signs referred to in this section clearly state that vehicles will be so removed.

Sec. 20-81 20-06.25. Parking prohibited when signs duly posted.; Removal of cars. (a) Whenever the council, by ordinance or resolution, determines those streets or portions thereof upon which stopping, standing or parking shall be prohibited at any time, The City Engineer is authorized to place, and maintain parking signs to indicate parking or standing prohibitions, the city traffic engineer shall designate such streets or portions thereof by appropriate signs placed at the first and last point where the legal requirement is effective, and at intervals not greater than two hundred fifty feet. (b) When appropriate signs are in place giving notice thereof, no person shall stop, stand, or park any vehicle contrary to the posted regulation on any such streets or portions thereof. (c) Council may, by resolution, prohibit certain types of vehicles or commercial truck trailers from stopping, standing, or parking on any street or portion thereof within the city. (d) In zones where vehicles can be towed for violating the posted prohibition restriction, the “Tow-Away,” message or symbol shall be used. Where the “Tow-Away” symbol is used in a 12-inch width format, it shall be as shown in the California Manual for Uniform Traffic Control Devices R26K(CA) sign.
(e) The chief of police is hereby authorized and directed to cause the removal from the street of any vehicle parked or left standing in violation of this section in the manner and subject to the requirements of the Vehicle Code; provided, however, that this authorization to remove shall only be exercised when signs referred to in this section clearly state that vehicles will be so removed.

Sec. 20-82. Parking prohibited on certain streets between 3:00 a.m. and 5:00 a.m. (a) Whenever the council, by ordinance or resolution, determines those streets or portions thereof upon which parking shall be prohibited on designated days between the hours of 3:00 a.m. and 5:00 a.m., the city traffic engineer shall designate such streets or portions thereof by appropriate signs.
(b) When authorized signs are in place giving notice thereof, no person shall park any vehicle on any such streets or portions thereof between the hours of 3:00 a.m. and 5:00 a.m. on the days designated.
(Ord. No. 1516 (NCS), § 2.)
Sec. 20-06.26. Traffic and Transportation Commission authority.

The Traffic and Transportation Commission authority is per Chapter 3, Article I of the Salinas Municipal Code. With respect to parking zones, the Traffic and Transportation Commission shall have the authority and responsibilities described and illustrated in Article VI of Chapter 20 (Stopping, Standing and Parking. *) Municipal Code. The Traffic and Transportation Commission’s primary functions are to:
(a) Review certain applications and forward recommendations to the city council; (b) Hear and decide appeals to the city engineer decisions; (c) In certain instances, the Traffic and Transportation Commission has the authority to approve, approve with conditions or modifications, or deny certain applications as identified in Article VI of Chapter 20 (Stopping, Standing and Parking. *) Division 5. Parking Lots.

Sec. 20-83 20-06.27. Designation of public parking lots.

Whenever any land or premises is acquired, owned, leased, or occupied by the city for parking lot purposes, the council may by either resolution or ordinance designate such land or premises, or any portions thereof, as public parking lots.

Sec. 20-84 20-06.28. Signs to be posted.

Whenever the council, by ordinance or resolution, has designated any land or premises, or any portions thereof, as public parking lots, the city traffic engineer shall appropriately sign and mark such land or premises as public parking lots.

Sec. 20-85 20-06.29. Parking spaces.
(a) Whenever the council, by ordinance or resolution, has established public parking lots, the city traffic engineer shall designate parking spaces by white lines upon the surface of the roadway or pavement.
(b) When markings are in place designating spaces or the angle for parking as herein provided, no person shall park a vehicle except entirely within such parking spaces or between lines indicating angle parking.
(c) Whenever the parking of vehicles is required within parallel parking spaces, a vehicle or a combination of connected vehicles exceeding the dimensions of such a space may also occupy one or more adjoining spaces, provided that all other provisions of this chapter applicable to each such space shall be observed.
(d) Whenever blue pavement markings and a sign consisting of a profile view of a wheelchair with occupant in white on a blue background are in place designating spaces or the angle for parking as herein provided, no person shall park at any time except handicapped persons as permitted by the California Vehicle Code.
(e) Whenever yellow pavement markings and a pavement stencil consisting of the words CITY VEHICLE ONLY are in place designating spaces or the angle of parking as herein provided, no person shall park other than a city vehicle within such parking space or such lines indicating angle parking.

Sec. 20-86 20-06.30. Parking time limited.
(a) When authorized signs are in place on any public parking lot or parking structure giving notice of time limit parking regulations, no person shall park any vehicle on any such public parking lot or parking structure for a period of time longer than the posted time limit between the hours of 8:00 a.m. and 6:00 p.m. of any day except Sundays and holidays. The council may at any time, by resolution or ordinance, provide for the erection and maintenance of such signs, and may at any time change the length of such parking periods or the hours prescribed for parking in such parking lots or parking structures, or otherwise provide for the use or occupation of such parking lots or parking structures by resolution.

Any such changes so provided for shall become effective when authorized signs are in place giving notice of such change or changes.
(b) When authorized signs or curb markings are in place on any such municipal parking lots or any portion thereof giving notice of any parking time limitations, it shall be unlawful for any operator of a motor vehicle to move such vehicle or allow or permit others to move such vehicle within that municipal parking lot or to remove such vehicle from that lot and return to the same lot, within one hour or less, for the purpose of parking in excess of the established time limit.
(c) Intention and Purpose. In establishing parking time limits in municipal parking lots, it is the intention and purpose of the city council to provide short-term parking for customers and business visitors, and to prohibit the use of such parking lot spaces for a total cumulative period of time longer than the posted time.

Sec. 20-87 20-06.31. Permits for use by commercial vehicles.

A commercial vehicle, while actually engaged in construction or repair work upon the public streets or property adjacent thereto, may be parked and remain parked in a parking space for a period time in excess of the prescribed period of time upon special written permit therefor being first issued by the chief of police. The chief of police shall issue such permits only when circumstances indicate to him that there is a need to exempt the applicant from parking control for reason of convenience and necessity and upon the applicant paying such parking fees as the council by resolution shall determine.

Sec. 20-88 20-06.32. Tickets—Issuance for violations.

Every police officer, acting in accordance with instructions issued by the chief of police, shall take the state vehicle license of any vehicle parking in violation of any of the provisions of this division; the time and place of such violation; the nature of the violation; the make of such vehicle; and such other facts a knowledge of which is necessary to a thorough understanding of the circumstances attending such violation; and issue, in writing, a citation for such violation.

Sec. 20-89. Repealed by Ordinance No. 2171 (NCS).

Division 6. Parking on Private Property.

Sec. 20-90 20-06.33. When prohibited; signs.

It is unlawful for any person to park a motor vehicle upon any private property or upon property used for private parking purposes without the consent of the owner of such property, the person entitled to the possession thereof for the time being, or the authorized agent of either; provided, that signs specifying conditions under which parking is permitted shall have been posted at all entrances to such property or are otherwise displayed on the property in plain view of all entrances to such property. Such signs shall be approved both as to wording and posting by the police department.

Sec. 20-91 20-06.34. Ticketing illegally parked vehicles.

Any regularly employed and salaried officer of the police department may issue a citation to the owner or driver of any motor vehicle that has been parked or left standing on any private property, driveway, or private parking lot, or property used for private parking purposes, in violation of Section 20-90 20-06.33. The provisions of Sections 41102 and 41103 of the Vehicle Code shall be applicable in determining responsibility for such citation, and such sections are hereby adopted by reference as a part of this division.

Sec. 20-92 20-06.35. Removal of vehicle illegally parked.

Any regularly employed and salaried officer of the police department, the owner of any private property, or the person entitled to the possession thereof for the time being, or the authorized agent of either, may remove, or cause to be removed, any motor vehicle that has been parked or left standing on any private property, driveway, or private parking lot, or property used for private parking purposes, in violation of Section 20-90 20-06.33.

Sec. 20-93 20-06.36. Removal to be to safe place.

Any person referred to in Section 20-92 20-06.35-who removes any vehicle from any private property in the city is authorized to remove such vehicle to the nearest garage or other place of safety, or to a garage designated or maintained by the city.

Sec. 20-94 20-06.37. Liability for wrongful removal.

If a vehicle removed from such private property was rightfully there, the person or persons who complained of the presence of such vehicle or the person or persons (other than members of the police department) who caused such vehicle to be removed shall be liable for any and all charges for towage and for caring for and keeping safe such vehicle.

Sec. 20-95 20-06.38. Notice to owner of removal.

Any person referred to in Section 20-92 20-06.35 who removes a vehicle from private property shall give notice to the owner of the motor vehicle as provided for and required by Section 22852 of the Vehicle Code.

Sec. 20-96 20-06.39. Garage keeper's lien.

The keeper of any garage in which any vehicle is stored in accordance with the provisions of this division shall have a lien thereon for his compensation for towage, and for caring for and keeping safe such vehicle, and may satisfy such lien upon compliance with and under the conditions stated in Section 22851 of the Vehicle Code.

SECTION 3. CEQA CONSIDERATIONS. Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378). In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Because the proposed action and this matter have no potential to cause any effect on the environment, or because it falls within a category of activities excluded as projects pursuant to CEQA Guidelines section 15378, this matter is not a project. Because the matter does not cause a direct or foreseeable indirect physical change on or in the environment, this matter is not a project. Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.

SECTION 4. SEVERABILITY. If any section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of any competent jurisdiction, such decision shall not affect the validity of the remaining portions of this ordinance. The Salinas City Council hereby declares that it would have passed this ordinance, and each and every section, subsection, clause and phrase thereof not declared invalid or unconstitutional without regard to whether any portion of the ordinance would be subsequently declared invalid or unconstitutional.

SECTION 5. EFFECTIVE DATE. This ordinance shall take effect and be in force thirty days from and after its adoption.

PASSED AND ADOPTED this 20th day of June 2023, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

APPROVED:
_________________________________
Kimbley Craig, Mayor
ATTEST:
___________________________________
Patricia M. Barajas, City Clerk
APPROVED AS TO FORM:
____________________________________
Christopher A. Callihan, City Attorney

1 RESOLUTION NO. 22616 (N.C.S.)

A RESOLUTION OF THE SALINAS CITY COUNCIL APPROVING THE REQUEST FOR ONE (1) BLUE ACCESSIBLE ZONE AT 1224 HAWAII PLACE
WHEREAS, at its August 15, 2006, meeting, City Council adopted the City of Salinas Disabled (Blue) Parking Zones on Residential Streets Policy that provided a uniform process for the recommendation of on-street disabled parking (Resolution No. 19056); and WHEREAS, on December 20, 2022, City Staff received a written request to install a blue accessible zone at 1224 Hawaii Place; and
WHEREAS, staff’s recommended motion presented to the Traffic and Transportation Commission was to deny the request for one (1) blue accessible designation zone since it does not meet the requirements of the City of Salinas Disabled (Blue) Parking Zones on Residential Streets Policy; and
WHEREAS, at its February 9, 2023, meeting, the Traffic and Transportation Commission voted 2-4 to recommend to City Council to support of City staff’s recommendation to deny the request for a blue accessible zone at 1224 Hawaii Place; and WHEREAS, at its February 9, 2023, meeting, the Traffic and Transportation Commission voted 3-3 on an alternative motion to recommend to City Council to not support of City staff’s recommendation to deny the request for a blue accessible zone at 1224 Hawaii Place; and WHEREAS, the Traffic and Transportation Commission voted 3-3 on at its February meeting to approve the request for one (1) blue accessible designation zone at 1224 Hawaii Place.

NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council hereby approves the request for one blue accessible zone designation at 1224 Hawaii Place and requests staff to review the blue curb marking policy to establish criteria that would allow for approval of similar requests to better accommodate disabled residents.

PASSED AND APPROVED this 21st day of March 2023, by the following vote:

AYES: Councilmembers Barrera, Gonzalez, Osornio, Rocha, Sandoval and Mayor Craig NOES: Councilmember McShane
ABSENT: None
ABSTAIN: None
DocuSign Envelope ID: 845AFC9D-DE8F-4F85-975A-B7DEDF30F3FE 2 APPROVED:
________________________
Kimbley Craig, Mayor
ATTEST:
___________________________
Patricia M. Barajas, City Clerk
DocuSign Envelope ID: 845AFC9D-DE8F-4F85-975A-B7DEDF30F3FE Submit
Application
Proof of
Disabled
Placard Garage Driveway
On‐street
Parking
Availability Path of Travel Fee Other Considerations
City of Salinas Yes Yes Yes Yes Yes Yes
Alameda Yes1 Yes Yes Yes No No No Requires waiver and release of claims.

Albany Yes1 No Yes2 Yes2 Yes2 No Yes CDD Staff have the authority to approve/deny the request and the applicant may appeal the decision.

Berkeley
Yes Yes Yes2 Yes2 No Yes No
Requires the adjacent sidewalk be an ADA compliant landing, and residents have the option of installing the required hardscape at theirexpense to meet this requirement in order meet the eligibility criteria.

Carson Yes Yes Yes Yes Yes2 No No
Corona Yes Yes No Yes Yes2 Yes No
Daly City Yes Yes3 Yes Yes No No No
El Cerrito
Yes Yes Yes2 Yes2 No No No
The City Engineer has the authority to approve/deny the request andthe applicant may appeal the decision. The applicant can requestcurb markings Infront of a neighboring house, with permission from the property owner.

Emeryville Yes Yes3 Yes Yes Yes2 No No Maximum Driveway Slope is 5% (usually 2% for landings) Long Beach Yes Yes3 Yes Yes Yes2 No No Requires waiver and release of claims.

Los Angeles Yes
Milpitas Yes Yes3 Yes2 Yes2 Yes Yes Yes The City Engineer has the authority to approve/deny the request and the applicant may appeal the decision.

Monterey No No No No No No No No program is avaialable to request blue zones in residential areas.

Oakland Yes Yes Yes Yes Yes2 No No Requires waiver and release of claims.

Pittsburg Yes Yes Yes Yes Yes2 Yes Yes The City Traffic Engineer has the authority to approve/deny the request and the applicant may appeal the decision.

San Mateo Yes Yes Yes Yes Yes2 Yes Yes The Public Works Director has the authority to approve/deny the request and the applicant may appeal the decision.Santa Barbara Yes Yes Yes Yes No No No The Parking Programs Supervisor has the authority to approve/deny the request and the applicant may appeal the decision.
1The application requires a letter of support or concurrence from the property owner if the applicant is a renter.2 The criteria is objective. City staff determine if criteria is met, and may consider other information.3Only permanent disabled placards are eligible, temporary placard do not qualify.

Attachment 2: Blue Zone Policy Comparison Table
The City of Salinas
Disabled (Blue) Parking Zones on Residential Streets Policy Policy adopted on August 15, 2006 . Resolution No. 19056 To be consistent with appropriate use of special curb markings and in response to increasing requests for on-street disabled zones in residential areas, the City has approved policy with criteria for when to install disabled (blue) parking zones on residential streets. More specifically, this policy restricts the installation of these disabled zones to specific locations meeting the criteria below.

The City of Salinas is committed to the installation of the pedestrian facilities that improve accessibility for disabled members of the community. At residential areas, off-street parking (such as a garage or driveway adjacent to the house) locations provide the most convenience and safety for those requiring disabled access to a house.

The policy below intends to ensure that disabled parking on residential streets are installed where they are most needed and that residents who are disabled have safe and convenient access to their homes from their vehicles.

I. Application. In order to receive consideration under this policy, an applicant must submit a written request to the City of Salinas Development and Engineering Services Department, ATTN: Traffic Section, 200 Lincoln Avenue, Salinas, California 93901.

II. Consideration. Effective on the adoption of this policy, requests for on-street disabled parking (blue) zones shall be subject to the following criteria:

1. Off-street parking facilities for the residential property do not exist. The property does not have a garage, driveway, or other on-site parking space that can be provided for the disabled member of the household; or

2. On-street parking is unavailable. This criterion requires that the site be located adjacent to a school, apartment, and/or other businesses that consume on-street residential parking supply; and

3. The path of travel from the proposed on-street parking stall to the home meets ADA/Title 24 path of travel requirements.

The following criteria are required in all cases.

4. Proof that the disabled resident has a permanent disabled placard on file; and

EXHIBIT A

5. Signed statement acknowledging applicant understands that the on-street disabled parking requested can be used by other residents in the community that have a disabled placard.

This Policy provides a uniform process for the recommendation of an on-street disabled parking zone.

The City Engineer, at his or her discretion, may examine other considerations not part of this Policy’s criteria. Results of these considerations may become the basis to support or oppose recommendation resulting from previously considered criteria.

III. Commission Consideration City staff will bring its recommendation to the Traffic and Transportation Commission (T&TC). The meeting of the T&TC provides a public forum for the applicant or any impacted party to support or protest City staff’s recommendation. The Traffic and Transportation Commission may recommend approval or denial of the applicant’s request based on the criteria above for Disabled (Blue) Parking Zones on residential streets.

IV. Council Consideration. The City Council makes the final decision regarding the request for Disabled (Blue) Parking Zones on residential streets. The meeting of the City Council provides another public forum to appeal decisions of the T&TC made following the application of this policy.

V. The City Engineer, at his or her discretion, may remove any Disabled (Blue) Parking Zone if it is no longer needed (e.g., when resident has moved, when the situation no longer meets the above criteria, etc.).

I:\PWTra\Reports to Traffic and Transportation Commission\Disabled Zone (Blue)\Disabled Parking (Blue) Zones at Residential Streets.doc City staff receives
a request for a
Accessible (Blue)
Parking Zones
Staff visits site to
gather data
Flowchart for Salinas Accessible (Blue) Parking Zones on Residential Streets Policy
Adequate for Accessible Use?
(1) Adequate # of Parking Spaces
(2) # of Cars for AccessibleDrivers
No
Deny Blue
Zone
Yes Yes
No
Yes
Adequate for Accessible Use?
(1) Adequate Space?
(2) # of Cars for Accessible
Drivers
(3) Path of Travel
-Slope
-Width
-Other Barriers
Deny Blue
Zone
Yes
No
No
Availability of Parking?
(1) Reasonable to expect an
available Parking Space?
Deny Blue
Zone
Yes
No
Path of Travel O.K?
(ADA/Title 24)
Deny Blue
Zone
No
Yes
Recommend
Installation of
Blue Zone to
T&TC/Council
All installation recommendations will require:
(1) Permanent Placard
(2) Signed acknowledgement that approved
Blue Zone is for Public use
Garage exists on
Site?
Driveway exists
on Site?
Street
Configuration

EXHIBIT B
I:\PWTra\Policy-Disabled blue Parking Zone-Residential2023 UPDATE DISABLED PARKING (BLUE) ZONES AT RESIDENTIAL STREETS_REV 2
The City of Salinas
Blue Curb Markings on Residential Streets Policy
Policy adopted on . Resolution No.

The City of Salinas is committed to providing facilities that improve accessibility for disabled members of the community, while also being sensitive to parking impacts in neighborhoods.

Under California Vehicle Code (CVC) Section 21458(a)(5), blue curb markings may be installed on a city street to designated parking space for the sole use of vehicles bearing a special handicap license plate or displaying an appropriate placard. It is important to note that the installation of blue curbs markings decreases the amount of available on-street in residential neighborhoods where there may be high parking demand.

Residents may submit an application to the City for the installation of a blue curb markings on their street. In an effort to be fair and consistent with each request the City has developed this policy with uniform criteria for considering when to install blue curb markings on residential streets. More specifically, this policy is intended to ensure the applicant has a valid permanent disabled persons placard, and that the private residence lacks an adequate driveway.

I. Application
In order to receive consideration under this policy, an applicant must submit a complete application form to the City of Salinas Public Works Department, ATTN: Traffic and Transportation Division, 200 Lincoln Avenue, Salinas, California 93901.

II. Criteria
Effective on the adoption of this policy, requests for blue curb markings in single-family residential streets shall be subject to the following criteria:

1. A Complete Signed Application and Waiver Liability Form:

An applicant must submit a complete Special Parking Restrictions Requests Form with a signed liability waiver. Incomplete, applications will be returned to the applicant with notes for correction. If an applicant fails to complete the application the request will be denied.

2. Proof of a permanent disabled placard:

Applicant must possess a valid State issued permanent disable plate or placard.

Proof can be provided by submitting a copy of supporting documentation issued by the DMV. Temporary disability placards are not eligible for the installation of a blue curb markings.

3. Proof of Residence:

EXHIBIT A
I:\PWTra\Policy-Disabled blue Parking Zone-Residential2023 UPDATE DISABLED PARKING (BLUE) ZONES AT RESIDENTIAL STREETS_REV 2
This criterion requires that the applicant demonstrate they are a resident of the requested address. The address must be a single-family residence. Proof can be provided by submitting a copy a utility bill, state issued ID, or rental agreement. If the applicant is a renter, the owner must also provide a letter of concurrence with the request.

4. Description of the Situation that validates the need.

This criterion requires that the applicant describe the situation. The applicant will demonstrate that all other options for off-street parking have been exhausted.

Locations with driveways over fourteen (14) feet wide shall not be eligible for blue curb markings under this policy.

III. Consideration
The City Engineer will approve or deny a request for on-street accessible parking based on the information gathered during the evaluation process. The City Engineer, at his or her discretion, may examine other considerations not part of this Policy’s criteria.

Results of these considerations may become the basis to approve or deny the request.

The decision of the City Engineer is final unless appealed to the Traffic and Transportation Commission. If the request for on-street accessible parking is approved by the City Engineer, staff will mail a letter to all residents on the block to inform them of the installation.

IV. Appeals
A decision to approve or deny the request may be appealed to the Traffic and Transportation Commission. The applicant or a neighboring resident on the street may appeal the decision. Residents will have twenty-eight (28) calendar days to appeal the decision to the Traffic and Transportation Commission following mailing of the notification to neighbors.

Submitted appeals shall:

1. Be in writing and addresses to the City of Salinas Traffic and Transportation Commission;

2. Provide grounds for the appeal specifying how the decision is not in alignment with this policy; and

3. Include a recommended alternative action.

V. Installation
Following the twenty-eight (28) day appeals period, if approved, a high-priority service request for installation will be issued so that the space can be installed as soon as possible, pending weather delays and work crew availability. The limits of the blue curb markings will be marked in the field by Public Works staff for proper installation.

VI. Annual Renewal
The City will schedule annual maintenance of the blue curb markings following an annual renewal confirmation from the applicant. The City will mail notices to the I:\PWTra\Policy-Disabled blue Parking Zone-Residential2023 UPDATE DISABLED PARKING (BLUE) ZONES AT RESIDENTIAL STREETS_REV 2
applicant beginning in May of each year to determine if the applicant wishes to maintain the curb markings and requesting confirmation. A series of 3 notices will be issued to the applicant and if no response is received by June 30th, the curb markings will be scheduled for removal. If the applicant renews the curb markings, public works crews will refresh the blue curb markings by September 30th.

VII. Removal
The City Engineer, at his or her discretion, may remove any Disabled (Blue) Parking Zone if they determine it is no longer needed (e.g., when resident has moved, when the situation no longer meets the above criteria, etc.). Following the decision to remove curb markings, the City will mail notices to surrounding area, and residents will have a twenty-eight (28) day appeals period days to appeal the decision to the Traffic and Transportation Commission.

City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#23-341, Version: 1
Minutes
Approve minutes of May 16, 2023, May 23, 2023, and June 13, 2023.

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City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#23-286, Version: 1
Amendment No. 3 to County of Monterey Agreement #5010-197 Approve a Resolution authorizing the City Manager or designee to execute Amendment No. 3 to County of Monterey Agreement #5010-197 to accept and appropriate an additional $543,336.17 of County of Monterey American Rescue Plan Act funds to the Project Roomkey Motel Program fund and extend the agreement term through to March 31, 2024.

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CITY OF SALINAS

COUNCIL STAFF REPORT
DATE: JUNE 20, 2023
DEPARTMENT: COMMUNITY DEVELOPMENT
FROM: LISA BRINTON, DIRECTOR

THROUGH ROD POWELL, ASSISTANT DIRECTOR - ACTING
BY: FRANCISCO BRAMBILA, PLANNING MANAGER - ACTING

MARIA CAMBRON, COMMUNITY DEVELOPMENT ANALYST
TITLE: AMENDMENT NO. 3 TO COUNTY OF MONTEREY AGREEMENT
#5010-197
RECOMMENDED MOTION:

A motion to approve a resolution authorizing the City Manager or designee to execute Amendment No. 3 to County of Monterey Agreement #5010-197 to accept and appropriate an additional $543,336.17 of County of Monterey American Rescue Plan Act funds to the Project Roomkey Motel Program fund with a corresponding revenue budget and extend the agreement term through to March 31, 2024.

EXECUTIVE SUMMARY:

On October 26, 2021, Council approved the creation of the Salinas ARPA/PRK Motel Program to provide non-congregate emergency shelter options to unhoused residents with specific prioritization to those who are COVID-positive, known to have been exposed to COVID-19 but not requiring hospitalization, those with high-risk factors for severe illness such as being over the age of 65 and/or having chronic health conditions. Through preceding amendments executed in 2022, the program transitioned from its original Covid-prevention model to the current Emergency Motel Program (EMP) model focused on the provision of emergency shelter and substantive housing navigation, placements, and case management. Since the EMP’s inception, County funds have been used to support a range of services and to create enhanced linkages to permanent housing for unhoused residents participating in the EMP. The County has notified the City of its desire to add an additional $543,336.17 of its County American Rescue Plan Act (ARPA) funds to further support EMP operations and extend the agreement term through to March 31, 2024.

BACKGROUND:

On September 20, 2022, the City and County executed Amendments No. 1 and 2 to the County’s Standard Agreement #5010-197 to accept additional funds increasing the agreement amount to $3,303,306.92 and extend the agreement term to June 30, 2023. Through the City’s successful administration and operating partnerships, the program has provided housing navigation support to over two hundred forty (240) individuals, stabilization support to over three hundred (300) individuals, and successful placement of 43 individuals into permanent housing.

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EMP operations also continue to provide significant support to the City’s Health & Safety Day activities and serve as a primary access point for individuals seeking to access Housing Authority of the County of Monterey Emergency Housing Vouchers. An additional twenty-five (25) permanent housing placements are anticipated in the near future when soon-to-be-available Salinas Homekey units move towards occupancy in July.

Based upon the EMP’s continued success, as demonstrated by two prior amendments, the County has requested an extension of the term of the Agreement with the City and has made available additional County ARPA funding through the proposed Amendment No. 3.

DISCUSSION:

In recognition of the EMP’s recent move to its current Salinas site, its continued success in navigating unhoused residents to permanent housing, and the County’s desire to further support the program staff are recommending approval of Amendment No. 3. The additional $543,336.17 in County ARPA funds and extension of the term of the Agreement will further support the comprehensive, essential program services and security and continued successful placement of formerly unhoused individuals into permanent housing.

CEQA CONSIDERATION:

The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) per Guidelines Section 15378.

STRATEGIC PLAN INITIATIVE:

Approval of Amendment to the Agreement with the County will support much needed non-congregate shelter to vulnerable individuals under a supportive Housing First best practice model. This initiative supports City of Salinas 2022-2025 Strategic Plan Goals and Strategies of Housing/Affordable Housing.

DEPARTMENT COORDINATION:

This agenda item is solely administered by the Community Development Department with supportive contributions from the City Attorney and Finance Department..

FISCAL AND SUSTAINABILITY IMPACT:

The acceptance of additional funds will have no impact on the General Fund. Additional County ARPA funds will be appropriated to the Project RoomKey Motel Program fund.

ATTACHMENTS:

Resolution
County of Monterey Amendment No. 3 to Agreement #5010-197 County of Monterey Amendment No. 2 to Agreement #5010-197 County of Monterey Amendment No 1 to Agreement #5010-197 County of Monterey Agreement #5010-197
1 RESOLUTION NO. (N.C.S.)

A RESOLUTION OF THE SALINAS CITY COUNCIL AUTHORIZING THE CITY MANAGER OR DESIGNEE TO EXECUTE AMENDMENT NO. 3 TO COUNTY OF MONTEREY AGREEMENT #5010-197.

WHEREAS, the City of Salinas and County of Monterey continue to experience high levels of chronic homelessness and limited congregate living shelter opportunities resulting in lengthy waiting lists for available beds; and
WHEREAS, the City of Salinas Emergency Motel Program was created to utilize hotels to provide non-congregate shelter options to individuals experiencing homelessness and provide significant housing navigation and placement services; and WHEREAS, the City currently administers a centralized emergency shelter motel program that continues to receive sustained interest from homeless residents during its Health and Safety Days and which regularly sits at or near capacity; and
WHEREAS, on October 26, 2021, the Salinas City Council approved Resolution No. 22235 authorizing the City to enter into an initial Standard Agreement #5010-197 with the County to administer Project RoomKey funds in support of the Emergency Motel Program; and WHEREAS, on September 20, 2022, the Salinas City Council approved Resolution No. 22484 authorizing the execution of Amendments No. 1 and No. 2 to County of Monterey Agreement #5010-197 to add an additional source of funds and extend the original term; and WHEREAS, the County of Monterey has again requested the City add additional County American Rescue Plan Act funds to support EMP operations and desires to extend the terms of Monterey County Agreement #5010-197 to further support permanent housing outcomes.

NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council authorizes the City Manager or designee to execute Amendment No. 3 to County of Monterey Agreement #5010- 197 to accept and appropriate an additional $543,336.17 of County of Monterey American Rescue Plan Act funds to the Project Roomkey Motel Program fund with a corresponding revenue budget and extend the agreement term through to March 31, 2024.

PASSED AND APPROVED this 20th day of June, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
2 APPROVED:
______________________________
Kimbley Craig, Mayor
ATTEST:
_________________________
Patricia M. Barajas, City Clerk
City of Salinas - PRK
Amendment #3 to Agreement #5010-197

COUNTY OF MONTEREY
Amendment #3 to Agreement #5010-197
City of Salinas
This Amendment #3 is made and entered into by and between the County of Monterey, a political subdivision of the State of California, (hereinafter “COUNTY”), and the City of Salinas (hereinafter “CONTRACTOR”).

WHEREAS, COUNTY and CONTRACTOR entered into an agreement for the operation of the Project Roomkey program for high-risk COVID-19 homeless residents with a term of November 2, 2021 through June 30, 2022 for a total contract amount of $1,796,632.00 (hereinafter “Original Agreement”).

WHEREAS, the parties amended the agreement via Amendment #1 to extend the term through June 30, 2023 and add $2,062,293 for a revised contract amount of $3,858,925.

WHEREAS, the amended the agreement via Amendment #2 to add Project Roomkey (PRK) state funds in the amount of $6,575 for a new PRK total of $1,803,207.00 and extend the PRK expenditure period through June 30, 2023 and reduce the American Rescue Plan Act (ARPA) funding by $562,193.08 for a new ARPA total of $1,500,099.92. These changes result in a new overall contract total of $3,303,306.92.

WHEREAS, the parties wish to amend the agreement via Amendment #3 to reduce Project Roomkey (PRK) state funds in the amount of $18,529.25 for a new PRK total of $1,784,677.75 and add the American Rescue Plan Act (ARPA) funding by $562,193.08 for a new ARPA total of $2,062,293.00 and extend the service period through March 2024. These changes result in a new overall contract total of $3,846,970.75.

AGREEMENT
Now Therefore, the parties agree to amend the Agreement as follows:

This Agreement is hereby amended on the terms and conditions as set forth in the Original Agreement and in Amendment #1, except as specifically set forth below.

1. Section 2.0, Paragraph titled “PAYMENT PROVISIONS” is amended to read as follows:
“County shall pay CONTRACTOR in accordance with the payment provisions set forth in Exhibit AAAA, subject to the limitations set forth in this agreement. The total amount payable by COUNTY to CONTRACTOR under this agreement shall not exceed the sum of $3,846,970.75.

2. Exhibit AAAA reflects the revised contract total of $3,846,970.75 and the extension of the program operation period to the scope of work.

3. Exhibit BBB replaces Exhibit BB and references the new Exhibits AAAA, CCCC and DDD-1.

4. Exhibits CCCC and DDD-1 reflect the reduction of state PRK funds in the amount of $18,529.25, the extended operational period to March 31, 2024, and the addition of ARPA funds in the amount of $562,193.08, for a new contract total of $3,846,970.75.

City of Salinas - PRK
Amendment #3 to Agreement #5010-197

5. Except as provided herein, all remaining terms, conditions and provisions of the original Agreement are unchanged and unaffected by this by this Amendment #3 and shall continue in full force and effect as set forth in the Original Agreement, Amendment #1 and Amendment #2.

6. A copy of this Amendment #3 shall be attached to the Original Agreement.

IN WITNESS HEREOF, the parties hereby execute this amendment as follows:

COUNTY OF MONTEREY: CONTRACTOR:

City of Salinas

By: _______________________ By: ______________________________ (DSS Director/Assistant Director) (Chair, President, Vice-President) _______________________ _____________________________
(Print Name & Title) (Print Name & Title)
Date: ______________________ Date:

By:
(Secretary, CFO, Treasurer)
__________________________________
(Print Name and Title)
Date: ________________
Approved as to Form:

Deputy County Counsel
Date:

Approved as to Fiscal Provisions:

Auditor-Controller’s Office
Date:

Exhibit AAAA

SCOPE OF SERVICES/PAYMENT PROVISIONS

City of Salinas – PRK November 2, 2021 – March 31, 2024

CITY OF SALINAS
“Project Roomkey”
A. TOTAL FUNDING: $1,241,013.92 State PRK Funds
$1,241,013.92 Total November 2, 2021 – June 30, 2022
$ 543,663.83 State PRK Funds
$ 543,663.83 Total July 1, 2022 – June 30, 2023
$2,062,293.00 County ARPA Funds
$2,062,293.00 Total July 1, 2022 – March 31, 2024
$3,846,970.75 Total Funds
B. CONTRACT TERM: November 2, 2021, to March 31, 2024
C. CONTACT INFORMATION:

County Contract Monitor: Monterey County Department of Social Services Denise Vienne, Management Analyst
1000 S. Main Street, Suite 301 Salinas, CA 93901
Phone: (831) 755-4484 Fax: (831) 755-8477
[email protected]
Contractor Information: City of Salinas, Community Development Department Rod Powell, Planning Manager
65 W. Alisal Street, Salinas, CA 93901-2639
Phone: (831) 758-7487 Fax: (831) 775-4258
[email protected]
Location of Services: Project Roomkey
Confidential Motel Locations
Salinas and Marina, CA
Emergency Operations Center: Operations Section Chief
Phone: (831) 796-1922
D. CONTRACT AWARD INFORMATION
CONTRACTOR UEI: CHDSBL29G9Z5
Date County Awarded Funding: N/A
CFDA Passthrough Information and Dollar Amount: State Funds, Project Roomkey, (PRK) $1,784,677.75 and ARPA $2,062,293.00
Federal Award Description: N/A
Research and Development: No
Indirect Cost Rate: N/A
Exhibit AAAA

SCOPE OF SERVICES/PAYMENT PROVISIONS

City of Salinas – PRK November 2, 2021 – March 31, 2024 E. BACKGROUND
The Project Roomkey (PRK) initiative was created to provide non-congregate shelter options (e.g., hotels, motels, trailers) to individuals experiencing homelessness with priority given to those who are COVID-positive or known to have been exposed to COVID but not requiring hospitalization, and those with high-risk factors for severe illness such as being over the age of 65 and/or having chronic health conditions. The goal of this effort is to protect human life and minimize strain on health care system capacity.

As defined by the California Department of Social Services (CDSS), PRK encompasses all non-congregate shelter sites established for the purpose of protecting vulnerable individuals experiencing homelessness regardless of funding source or hotel agreement type. This agreement addresses COVID asymptomatic and high-risk homeless populations of PRK. The Monterey County Alternate Housing Program operated by the Monterey County Office of Emergency Services responds to COVID-positive or known to have been exposed to COVID populations.

F. DESCRIPTION OF SERVICES
CONTRACTOR shall provide or coordinate services and staff, and otherwise do all things necessary for or incidental to the performance of work, as set forth below:

F.1 Provide and coordinate non-congregate shelter established for the purpose of protecting vulnerable Monterey County residents who are currently experiencing homelessness or living in a place not designed for or ordinarily used as a regular sleeping accommodation (including car, park, abandoned building, bus/train station, airport, or camping ground).

F.2 Acknowledging that rooms provided through Project Roomkey may be limited, priority may be given to high-risk populations consistent with state and federal public health guidance, and Federal Emergency Management Agency (FEMA) reimbursement eligibility criteria for people experiencing homelessness but the program is not limited to this population and may serve other vulnerable and chronic homeless individuals.

F.2.1 The Centers for Disease Control (CDC) defines people over 65 and people of all ages with underlying medical conditions, particularly if not well controlled, as high-risk. These conditions include, but are not limited to, chronic lung disease or moderate to severe asthma, people who have serious heart conditions, are immunocompromised, severely obese, have diabetes, or are being treated for cancer.

F.3 CONTRACTOR shall coordinate “Program Oversight” defined as coordinating intake procedures with all new program participants, management of new, current and continuing program participants, development and enforcement of program guidelines, discharge and transition of exiting program participants, and any other administration of daily operations including but not limited to reporting, recordkeeping, finance and communications.

F.3.1 Develop and implement standardized intake and operating procedures.

F.3.2 Provide rules and services to all program participants and establish a code of conduct.

F.3.3 Emphasize and educate staff and participants regarding frequent hand washing, and other steps to minimize risk of exposure to COVID-19 as recommended by CDC Guidance for Homeless Service Providers:

F.4 CONTRACTOR shall coordinate “Case Management” services defined as room assignments, coordinating daily monitoring of all program participants, program Exhibit AAAA

SCOPE OF SERVICES/PAYMENT PROVISIONS

City of Salinas – PRK November 2, 2021 – March 31, 2024 participant supplies, and monitoring the safety, sanitation and security of hotel rooms and surrounding areas.

F.4.1 Room assignments shall be made to meet individual access and functional needs.

F.4.2 Provide as much space as necessary for people with functional/access needs who require lift equipment, mobility devices and service animals.

F.4.3 Allocate separate space for families with small children, single men and women, the elderly, night workers who sleep during the day and other unique situations.

F.5 CONTRACTOR shall provide “Wrap Around Services” defined as provision or coordination of resources to support the health and safety of program participants that include but are not limited to the following:

F.5.1 Health support
F.5.2 Behavioral health services
F.5.3 Transportation
F.5.4 Accommodations for disabilities and access/functional needs F.6 CONTRACTOR shall coordinate provision of “Rapid Re-Housing Services” defined as coordinated services providing housing navigation, rent and move-in assistance and case management focused on housing plans that establish and achieve milestones with the ultimate goal of helping individuals and families quickly exit homelessness by getting them housing.

F.6.1 Use of trauma-informed practices and motivational interviewing techniques to encourage program participants to take ownership of their housing plans.

F.6.2 Frequent and regular meetings with program participants to address barriers to housing.

F.6.3 Provision of financial rent and move-in assistance necessary to support individuals and families obtain and maintain housing including, but not limited to: landlord incentives, security deposits including double or triple deposits, first or last month’s rent payments, credit check fees, moving expenses, utility deposits or utility arears, rental application fees, furniture and housing needs, and/or rental arrears impeding current ability to rent.

G. CONTRACTOR RESPONSIBILITIES
G.1 CONTRACTOR shall ensure all program participants are entered into the Homeless Management Information System (HMIS) and coordinate housing referrals through the Coordinated Assessment and Referral System (CARS) as appropriate.

G.2 CONTRACTOR shall direct all new referrals to the Community Health Engagement referral form Monterey County Emergency Operations Center by means of the online Monterey County Alternate Care and Shelter Referral System to ensure all program participants have been logged and screened for safety factors.

G.3 CONTRACTOR shall regularly assess and accommodate for access and functional needs for all program participants.

G.4 CONTRACTOR shall coordinate transportation upon entry and exit into the facility for all program participants at no cost to participant.

G.4.1 Additional transportation to fulfill medically essential needs may also be provided.

Exhibit AAAA

SCOPE OF SERVICES/PAYMENT PROVISIONS

City of Salinas – PRK November 2, 2021 – March 31, 2024 G.5 CONTRACTOR shall coordinate the provision of behavioral health assessments for program participants as determined appropriate.

G.6 CONTRACTOR shall ensure adequate security for all program participants.

CONTRACTOR shall maintain security guards and ensure they are present onsite 24 hours a day, 7 days a week to limit public access.

G.7 CONTRACTOR shall coordinate and provide for program participant access to laundry facilities at no cost to the program participant.

G.8 CONTRACTOR shall maintain awareness of COVID-19 symptoms among program participants and ensure program participants exhibiting symptoms self-isolate and get tested.

G.9 CONTRACTOR shall conduct frequent and regular room checks for all program participants to ensure that rooms are clean, habitable, and not cluttered or damaged.

G.9.1 Checks shall be scheduled in advance, in consultation with participants, during normal business hours. All room checks must be conducted in a reasonable manner with due regard for the safety, health, wellbeing, and privacy of the resident and his/her belongings.,
G.10 CONTRACTOR is encouraged and recommended to utilize Personal Protective Equipment (PPE) such as gloves, gowns, goggles, face shields, and face masks for staff and program participants as needed.

H. REPORTING INSTRUCTIONS & SUBMISSION
H.1 REPORTING UPDATES:

H.1.1 CONTRACTOR shall report monthly on program operations using the HMIS CAPER report and make following metrics accessible through shared program tracking spreadsheets:

H.1.1.a Cumulative number of program participants that participated in the program tallied daily.

H.1.1.b Number of program participants actively participating in the program tallied daily.

H.1.1.c Number of program participants who have been released, eloped, or transitioned from the program tallied daily.

H.1.1.d Number of motel rooms occupied by the program tallied daily.

H.1.2 CONTRACTOR shall report immediately to the Monterey County Emergency Operations Center.

H.1.2.a Incidents resulting in a threat to life safety and property.

H.1.2.b Incidents resulting in a response from the local police, fire, or ambulance provider.

H.1.2.c Deceased program participants.

H.2 MONTHLY SERVICE AND OUTCOMES REPORT: CONTRACTOR shall report monthly on the following program metrics:

H.2.1 Number of active program participants
H.2.2 Number of program participants assessed and actively engaged in case management
H.2.3 Number of program participants exited to transitional or permanent housing H.2.4 Detailed program participant discharge information including H.2.4.a Days in program
H.2.4.b Reason for discharge
Exhibit AAAA

SCOPE OF SERVICES/PAYMENT PROVISIONS

City of Salinas – PRK November 2, 2021 – March 31, 2024 H.2.4.c Types of services provided
H.2.4.d Types of benefits secured
H.2.4.e Destination upon discharge
H.2.5 Monthly reports shall be submitted to the County Contract Monitor as listed in Section C.

H.2.5.a CONTRACTOR shall complete the “Monthly Project Roomkey Report” to be submitted with the monthly invoice on the form attached as Exhibit A-1 for all months in which State PRK funds are utilized.

I. PAYMENT PROVISIONS
I.1 COUNTY shall pay CONTRACTOR per the terms set forth in Exhibit B, DSS Additional Provisions, Section 1, PAYMENT BY COUNTY.

I.2 PAYMENT SUMMARY
I.2.1 The total amount payable by County to CONTRACTOR for the period November 2, 2021 through June 30, 2022 shall not exceed one million two hundred forty-one thousand thirteen dollars and ninety-two cents. ($1,241,013.92) per Exhibit CCC, Budget.

I.2.2 The total amount payable by County to CONTRACTOR for the period July 1, 2022 through March 31, 2024 shall not exceed two million six hundred five thousand nine hundred fifty-six dollars and eighty-three cents ($2,605,956.83) per Exhibit CCCC, Budget.

I.2.3 The maximum amount payable by COUNTY to CONTRACTOR under this Agreement shall not exceed three million eight hundred forty-six thousand nine hundred seventy dollars and seventy-five cents ($3,846,970.75) per Exhibit CCCC, Budget.

J. INVOICING INSTRUCTIONS & SUBMISSION
J.1 CONTRACTOR shall submit original signed invoices with supportive documentation to the COUNTY setting forth the amount claimed by the 10th day of the month following the month in which services were performed.

J.1.1 The final close out invoice for contingencies is due no later than 30 days following the program’s closure.

J.2 The PRK funding invoice shall be submitted on the invoice form set forth in Exhibit DD1.

J.3 The ARPA funding invoice shall be submitted on the invoice form set forth in Exhibit DDD-1.

J.4 All original invoices shall be submitted to the County Contract Monitor as listed in Section C.

End of Exhibit
Exhibit CCCC
Agency Name
Expense
Categories
PRK YR1 Funds
(11/2/21 - 6/30/22)
PRK YR2 Funds
(7/1/22 - 6/30/23)
County ARPA Funds
(7/1/22 - 3/31/24)
Total Budget
$1,241,013.92 $543,663.83 $2,062,293.00 $3,846,970.75
Case Management (CHE) $ 169,841.42 $ - $ 752,669.50 $ 922,510.92 Housing Navigation (CCCIL) $ 65,727.23 $ - $ 160,280.00 $ 226,007.23 City Analyst $ 90,483.33 $ - $ 75,000.00 $ 165,483.33
Motel Rooms $ 714,368.82 $ 543,663.83 $ 571,939.17 $ 1,829,971.82 Security $ 190,487.00 $ - $ 377,065.33 $ 567,552.33
Rapid Rehousing (CHE & CCCIL) $ 10,106.12 $ - $ 75,339.00 $ 85,445.12 Damages and Repairs $ - $ - $ 50,000.00 $ 50,000.00
PSH Coordination (Step Up) $ - $ - $ - $ -
$ - $ - $ - $ -
$ - $ - $ - $ -
$ - $ - $ - $ -
$ - $ - $ - $ -
Program Total $ 1,241,013.92 $ 543,663.83 $ 2,062,293.00 $ 3,846,970.75 Budget Narrative
Expense Category Line Item narrative
Case Management (CHE)
Housing Navigation (CCCIL)
City Analyst
Motel Rooms
Security
Rapid Rehousing (CHE & CCCIL)
Damages and Repairs
PSH Coordination (Step Up)
Funding Source: State PRK and County ARPA Funds
Removed and reallocate funds to cover for security cost. The City of Salinas will use different funds to cover for these services.

November 2, 2021 - March 31, 2024
CSUMB CHE Budget - include case managers, supplies, transportation for guests (taxi vouchers, bus passes, uber), toiletries and supportive garments, housing navigation and stabilization services.

For minor damages and repairs to motel rooms upon guest exits CCCIL - engagement, vital documentation, independent living, on site supervision of program, staff, front desk worker, and site coordinator. .5 FTE full time staff from City of Salinas
Motel Rooms including laundry access
Security subcontracted monthly
CHE and CCCIL to provide Landlord Engagment and Housing Navigation (Direct financial assistance for rehousing and removing barriers to housing placements) City of Salinas
Draft - 2021-24 Salinas PRK Exhibit CCCC Budget

COUNTY OF MONTEREY
Amendment #2 to Agreement #5010-197
City of Salinas
This Amendment #2 is made and entered into by and between the County of Monterey, a political subdivision of the State ofCalifomia, (hereinafter "COUNTY"), and the City of Salinas (hereinafter "CONTRACTOR").

WHEREAS, COUNTY and CONTRACTOR entered into an agreement for the operation of the Project Roomkey program for high-risk COVID-19 homeless residents with a term of November 2, 2021 through June 30, 2022 for a total contract amount of$1,796,632.00 (hereinafter "Original Agreement").

WHEREAS, the parties amended the agreement via Amendment #1 to extend the term through June 30, 2023 and add $2,062,293 for a revised contract amount of $3,858,925.

WHEREAS, the parties wish to amend the agreement via Amendment #2 to add a reporting tool, Exhibit A-1, add Project Roomkey (PRK) funds in the amount of $6,575 for a new PRK total of $1,803,207.00, extend the PRK expenditure period through June 30, 2023 and reduce the American Rescue Plan Act (ARP A) funding by $562,193.08, for a new ARP A total of $1,500,099.92. These changes result in a new overall contract total of $3,303,306.92.

AGREEMENT
Now Therefore, the parties agree to amend the Agreement as follows:

This Agreement is hereby amended on the terms and conditions as set forth in the Original Agreement and in Amendment # 1, except as specifically set forth below.

I. Section 2.0, Paragraph titled "PAYMENT PROVISIONS" is amended to read as follows:
"County shall pay CONTRACTOR in accordance with the payment provisions set forth in Exhibit AAA, subject to the limitations set forth in this agreement. The total amount payable by COUNTY to CONTRACTOR under this agreement shall not exceed the sum of $3,303,306.92.

2. Exhibit AAA reflects the revised contract total of $3,303,306.92, the extension of the PRK expenditure period and the addition of Exhibit A-1, the new PRK reporting tool, to the scope of work.

3. The monthly Project Roomkey reporting tool, Exhibit A-1, is being added.

4. Exhibit BB replaces Exhibit Band references the new Exhibits AAA, CCC and DD-I.

5. Exhibits CCC and DD-I reflect the addition of state PRK funds in the amount of $562,193.08, the extended expenditure period to June 30, 2023, and the reduction of ARP A funds in the amount of $562,193.08, for a new contract total of $3,303,306.92.

6. Except as provided herein, all remaining terms, conditions and provisions of the original Agreement are unchanged and unaffected by this by this Amendment #2 and shall continue in full force and effect as set forth in the Original Agreement and in Amendment #1.

City of Salinas - PRK
Amendment #2 to Agreement #5010-197

DocuSign Envelope ID: 73F7C047-716B-49D3-A0CD-076A8617404D

7. A copy of this Amendment #2 shall be attached to the Original Agreement.

IN WITNESS HEREOF, the parties hereby execute this amendment as follows:

COUNTY OF MONTEREY:

By:----------
Lori A. Medina
DSS Director
----------
Approved as to Form:

Deputy County Counsel
Date: ______ _
Approved as to Fiscal Provisions:

Auditor-Controller's Office
Date: ------
City of Salinas - PRK
Amendment #2 to Agreement #5010-197

CONTRACTOR:

City of Salinas
By:-------------
(Chair, President, Vice-President)
(Print Name & Title)
Date: _______ _
By: ---------------
(Secretary, CFO, Treasurer)
(Print Name and Title)
Date: -------
Date:

DocuSign Envelope ID: 73F7C047-716B-49D3-A0CD-076A8617404D 8/29/2022 | 11:51 AM PDT
8/29/2022 | 1:23 PM PDT
9/7/2022 | 2:01 PM PDT

A.

B.

Exhibit AAA

SCOPE OF SERVICES/PAYMENT PROVISIONS
TOTAL FUNDING:

CONTRACT TERM:

CITY OF SALINAS
"Project Roomkey"
$1,241,013.92
$1,241,013.92
$ 562,193.08
$1,500,099.92
$2,062,293.00
State PRK Funds
Total November 2, 2021 -June 30, 2022
State PRK Funds
County ARP A Funds
Total July 1, 2022 -June 30, 2023
$3,303,306.92 Total Funds
November 2, 2021 to June 30, 2023
C. CONTACT INFORMATION:

County Contract Monitor:

Contractor Information:

Location of Services:

Emergency Operations Center:

Monterey County Department of Social Services
Denise Vienne, Management Analyst
1000 S. Main Street, Suite 301 Salinas, CA 93901
Phone: (831) 755-4484 Fax: (831) 755-8477
[email protected]
City of Salinas, Community Development Department
Megan Hunter, Director
65 W. Alisa! Street, Salinas, CA 93901-2639
Phone: (831) 758-7387 Fax: (831) 775-4258
[email protected]
Project Roomkey
Confidential Motel Locations
Salinas and Marina, CA
Operations Section Chief
Phone:(831)796-1922
D. CONTRACT AWARD INFORMATION
CONTRACTOR UEI: CHDSBL29G9Z5
Date County Awarded Funding: NIA
CFDA Passthrough Information and Dollar Amount: State Funds, Project Roomkey, (PRK) $1,808,207.00 and ARPA $1,500,099.92
Federal Award Description: NIA
Research and Development: No
Indirect Cost Rate: NIA
E. BACKGROUND
The Project Roomkey (PRK) initiative was created to provide non-congregate shelter options ( e.g., hotels, motels, trailers) to individuals experi encing homelessness with priority given to those who are COVID-positive or known to have been exposed to COVID but not requiring

City of Salinas - PRK November 2, 2021 - June 30, 2023
DocuSign Envelope ID: 73F7C047-716B-49D3-A0CD-076A8617404D Exhibit AAA

SCOPE OF SERVICES/PAYMENT PROVISIONS
hospitalization, and those with high-risk factors for severe illness such as being over the age of 65 and/or having chronic health conditions. The goal of this effort is to protect human life and minimize strain on health care system capacity.

As defined by the California Department of Social Services (CDSS), PRK encompasses all non-congregate shelter sites established for the purpose of protecting vulnerable individuals experiencing homelessness regardless of funding source or hotel agreement type. This agreement addresses COVID asymptomatic and high-risk homeless populations of PRK. The Monterey County Alternate Housing Program operated by the Monterey County Office of Emergency Services responds to COVID-positive or known to have been exposed to COVID populations.

F. DESCRIPTION OF SERVICES
CONTRACTOR shall provide or coordinate services and staff, and otherwise do all things necessary for or incidental to the performance of work, as set forth below:

F.l Provide and coordinate non-congregate shelter established for the purpose of protecting vulnerable Monterey County residents who are currently experiencing homelessness or living in a place not designed for or ordinarily used as a regular sleeping accommodation (including car, park, abandoned building, bus/train station, airport, or camping ground).

F.2 Acknowledging that rooms provided through Project Roomkey may be limited, priority should be given to high-risk populations consistent with state and federal public health guidance, and Federal Emergency Management Agency (FEMA) reimbursement eligibility criteria for people experiencing homelessness.

F.2.1 The Centers for Disease Control (CDC) defines people over 65 and people of all ages with underlying medical conditions, particularly if not well controlled, as high-risk. These conditions include, but are not limited to, chronic lung disease or moderate to severe asthma, people who have serious heart conditions, are immunocompromised, severely obese, have diabetes, or are being treated for cancer.

F.3 CONTRACTOR shall coordinate "Program Oversight" defined as coordinating intake procedures with all new program participants, management of new, current and continuing program participants, development and enforcement of program guidelines, discharge and transition of exiting program participants, and any other administration of daily operations including but not limited to reporting, recordkeeping, finance and communications.

F.3.1 Develop and implement standardized intake and operating procedures.

F.3.2 Provide rules and services to all program participants and establish a code of conduct.

F.3.3 Emphasize and educate staff and participants regarding frequent hand washing, and other steps to minimize risk of exposure to COVID-19 as recommended by CDC Guidance for Homeless Service Providers:

F.4 CONTRACTOR shall coordinate "Case Management" services defined as room assignments, coordinating daily monitoring of all program participants, program participant supplies, and monitoring the safety, sanitation and security of hotel rooms and surrounding areas.

F.4.1 Room assigmnents shall be made to meet individual access and functional needs.

F.4.2 Provide as much space as necessary for people with functional/access needs who require lift equipment, mobility devices and service animals.

City of Salinas - PRK November 2, 202 I - June 30, 2023 DocuSign Envelope ID: 73F7C047-716B-49D3-A0CD-076A8617404D Exhibit AAA

SCOPE OF SERVICESIPAYMENT PROVISIONS
F.4.3 Allocate separate space for families with small children, single men and women, the elderly, night workers who sleep during the day and other unique situations.

F.5 CONTRACTOR shall provide "Wrap Around Services" defined as provision or coordination of resources to support the health and safety of program participants that include but are not limited to the following:

F.5.1 Health support
F.5.2 Behavioral health services
F.5.3 Transportation
F.5.4 Accommodations for disabilities and access/functional needs F.6 CONTRACTOR shall coordinate provision of "Rapid Re-Housing Services" defined as coordinated services providing housing navigation, rent and move-in assistance and case management focused on housing plans that establish and achieve milestones with the ultimate goal of helping individuals and families quickly exit homelessness by getting them housing.

F.6.1 Use of trauma-informed practices and motivational interviewing techniques to encourage program participants to take ownership of their housing plans.

F.6.2 Frequent and regular meetings with program participants to address barriers to housing.

F.6.3 Provision of financial rent and move-in assistance necessary to support individuals and families obtain and maintain housing including, but not limited to: landlord incentives, security deposits including double or triple deposits, first or last month's rent payments, credit check fees, moving expenses, utility deposits or utility arears, rental application fees, furniture and housing needs, and/or rental arrears impeding current ability to rent.

G. CONTRACTOR RESPONSIBILITIES
G.l CONTRACTOR shall ensure all program participants are entered into the Homeless Management Information System (HMIS) and coordinate housing referrals through the Coordinated Assessment and Referral System (CARS) as appropriate.

G.2 CONTRACTOR shall direct all new referrals to the Monterey County Emergency Operations Center by means of the online Monterey County Alternate Care and Shelter Referral System to ensure all program participants have been logged and screened for safety factors.

G.3 CONTRACTOR shall regularly assess and accommodate for access and functional needs for all program participants.

G.4 CONTRACTOR shall coordinate transportation upon entry and exit into the facility for all program participants at no cost to participant.

G.4.1 Additional transportation to fulfill medically essential needs may also be provided.

G.5 CONTRACTOR shall coordinate the provision of behavioral health assessments for program participants as determined appropriate.

G.6 CONTRACTOR shall ensure adequate security for all program participants.

CONTRACTOR shall maintain security guards and ensure they are present onsite 24 hours a day, 7 days a week to limit public access.

G.7 CONTRACTOR shall coordinate and provide for program participant access to laundry facilities at no cost to the program participant.

City of Salinas - PRK November 2, 2021 - June 30, 2023
DocuSign Envelope ID: 73F7C047-716B-49D3-A0CD-076A8617404D Exhibit AAA

SCOPE OF SERVICES/PAYMENT PROVISIONS
G.8 CONTRACTOR shall maintain awareness ofCOVID-19 symptoms among program participants and ensure program participants exhibiting symptoms self-isolate and get tested.

G.9 CONTRACTOR shall conduct frequent and regular room checks for all program participants to ensure that rooms are clean, habitable, and not cluttered or damaged.

G.9.1 Checks shall be scheduled in advance, in consultation with participants, during normal business hours. All room checks must be conducted in a reasonable manner with due regard for the safety, health, wellbeing, and privacy of the resident and his/her belongings.,
G. l O CONTRACTOR is encouraged and recommended to utilize Personal Protective Equipment (PPE) such as gloves, gowns, goggles, face shields, and face masks for staff and program participants as needed.

H. REPORTING INSTRUCTIONS & SUBMISSION
H.l REPORTING UPDATES:

H.1.1 CONTRACTOR shall report monthly on program operations using the HMIS CAPER report and make following metrics accessible through shared program tracking spreadsheets:

H.1.1.a Cumulative number of program participants that participated in the program tallied daily.

H.1.1.b Number of program participants actively participating in the program tallied daily.

H.1.1.c Number of program participants who have been released, eloped, or transitioned from the program tallied daily.

H.1.1.d Number of motel rooms occupied by the program tallied daily.

H.1.2 CONTRACTOR shall report immediately to the Monterey County Emergency Operations Center.

H.1.2.a Incidents resulting in a threat to life safety and property.

H.1.2.b Incidents resulting in a response from the local police, fire, or ambulance provider.

H.1.2.c Deceased program participants.

H.2 MONTHLY SERVICE AND OUTCOMES REPORT: CONTRACTOR shall report monthly on the following program metrics:

H.2.1 Number of active program participants
H.2.2 Number of program participants assessed and actively engaged in case management
H.2.3 Number of program participants exited to transitional or permanent housing H.2.4 Detailed program participant discharge information including H.2.4.a Days in program
H.2.4.b Reason for discharge
H.2.4.c Types of services provided
H.2.4.d Types of benefits secured
H.2.4.e Destination upon discharge
H.2.5 Monthly reports shall be submitted to the County Contract Monitor as listed in Section C.

City of Salinas - PRK
H.2.5.a CONTRACTOR shall complete the "Monthly Project
Roomkey Report" to be submitted with the monthly invoice Page4 of5
November 2, 202 I - June 30, 2023
DocuSign Envelope ID: 73F7C047-716B-49D3-A0CD-076A8617404D Exhibit AAA

SCOPE OF SERVICESIPAYMENT PROVISIONS
on the form attached as Exhibit A-1 for all months in which State PRK funds are utilized.

I. PAYMENT PROVISIONS
l.1 COUNTY shall pay CONTRACTOR per the tenns set forth in Exhibit B, DSS Additional Provisions, Section 1, PAYMENT BY COUNTY.

I.2 PAYMENT SUMMARY
I.2.1 The total amount payable by County to CONTRACTOR for the period November 2, 2021 through June 30, 2022 shall not exceed one million two hundred forty-one thousand thirteen dollars and ninety-two cents. ($1,241,013.92) per Exhibit CCC, Budget.

I.2.2 The total amount payable by County to CONTRACTOR for the period July 1, 2022 through June 30, 2023 shall not exceed two million sixty-two thousand two hundred ninety-three dollars ($2,062,293.00) per Exhibit CCC, Budget.

I.2.3 The m_aximum amount payable by COUNTY to CONTRACTOR under this Agreement shall not exceed three million three hundred three thousand three hundred six dollars and ninety-two cents ($3,303,306.92) per Exhibit CCC, Budget.

J. INVOICING INSTRUCTIONS & SUBMISSION
J. l CONTRACTOR shall submit original signed invoices with supportive documentation to the COUNTY setting forth the amount claimed by the I 0th day of the month following the month in which services were performed.

J.1.1 The final close out invoice for contingencies is due no later than 30 days following the program's closure.

J.2 The PRK funding invoice shall be submitted on the invoice form set forth in Exhibit DD1.

J .3 The ARP A funding invoice shall be submitted on the invoice form set forth in Exhibit DD-I.

J.4 All original invoices shall be submitted to the County Contract Monitor as listed in Section C.

End of Exhibit

City of Salinas - PRK November 2, 2021-June 30, 2023
DocuSign Envelope ID: 73F7C047-716B-49D3-A0CD-076A8617404D EXHIBIT A-1
Monthly Project Roomkey Report
Service Month:
1noIvauaIs :servea
During Invoice
Description of Services and/or Items Cost Period
(# of individuals who
were served with these

1. On!'.loin!'.I Non-Con!'.lre!'.late Shelter

2. Total Rehousina Cost {total a, b and cl $
- 0
a. Total Housing Related Direct Financial Assistance (total $ 0 costs in cateaories I. ii and iii listed below)
-
i. Move in cost
ii. Landlord incentives and enaaaement
iii. Rental Assistance
b. Housing Case Management, Housing Navigation, and Housing Surge activities (including staff time dedicated to housing case planning and assessments, housing search, and housing
N•-~~ -·- \
C. c. Administrative Costs (includina data entrv)

3. Other Cost Associated with PRK and Rehousing Strategy (attach written oreannroval from COSS)
Grand Total $ . 0
DocuSign Envelope ID: 73F7C047-716B-49D3-A0CD-076A8617404D

MONTEREY COUNTY

DEPARTMENT OF SOCIAL SERVICES

ADDITIONAL PROVISIONS
I. PAYMENT BY COUNTY:

EXHIBIT BB

1.01 Monthly claims/invoices by CONTRACTOR: Not later than the tenth (10th) day of each month, CONTRACTOR shall submit to COUNTY a signed invoice setting forth the amount claimed. All invoices (monthly and final) shall be submitted in the form set forth in Exhibit D and Exhibit DD-1.

1.02 Final Invoice; forfeiture for late invoice: CONTRACTOR's final month and end of fiscal year invoice is due, and must be received by COUNTY, no later than close of business on July 10th
• If the Final Invoice is not received by COUNTY by close of business on July 10th
• CONTRACTOR understands and agrees that the
reimbursement of CONTRACTOR's final expenses represented by that invoice may be forfeited, and COUNTY shall have no legal obligation regarding it, nor shall COUNTY be required to make any payment towards that untimely/late invoiced claim.

1.03 Allowable Costs: Allowable costs shall be the CONTRACTOR's actual costs of developing, supervising and delivering the services under this Agreement, as set forth in Exhibit CCC. Only the costs listed in Exhibit CCC as contract expenses may be claimed as allowable costs. Any dispute over whether costs are allowable shall be resolved in accordance with the provisions of 45 Code of Federal Regulations, Part 74, Sub-Part F and 48 Code of Federal Regulations (CFR), Chapter 1, Part 31.

1.04 Cost Control: CONTRACTOR shall not exceed by more than twenty (20) percent any contract expense line item amount in the budget without the written approval of COUNTY, given by and through the Contract Administrator or Contract Administrator's designee. CONTRACTOR shall submit an amended budget with its request for such approval. Such approval shall not permit CONTRACTOR to receive more than the maximum total amount payable under this contract. Therefore, an increase in one-line item will require corresponding decreases in other line items.

1.05 Payment in Fnll:
(a) If COUNTY certifies and pays the amount requested by CONTRACTOR, such payment shall be deemed payment in full for the month in question and may not thereafter be reviewed or modified, except to permit COUNTY's recovery of overpayments. (b) If COUNTY certifies and pays a lesser amount than the amount requested, COUNTY shall, immediately upon certification of the lesser amount, notify CONTRACTOR in writing of such certification. If CONTRACTOR does not protest the lesser amount by delivering to COUNTY a written notice of protest within twenty (20) days after CONTRACTOR's receipt of the certification, then payment of the lesser amount shall be deemed payment in full for the month in question and may not thereafter be questioned by CONTRACTOR.

Exhibit BB -Additional Provisions
DocuSign Envelope ID: 73F7C047-716B-49D3-A0CD-076A8617404D

EXHIBIT BB

1.06 Disputed payment amount: If COUNTY pays a lesser amount than the amount requested, and if CONTRACTOR submits a written notice of protest to COUNTY within twenty (20) days after CONTRACTOR's receipt of the certification, then the parties shall promptly meet to review the dispute and resolve it on a mutually acceptable basis. No court action may be taken on such dispute until the parties have met and attempted to resolve the dispute in person.

II. PERFORMANCE STANDARDS & COMPLIANCE

2.01 Outcome objectives and performance standards: CONTRACTOR shall for the entire term of this Agreement provide the service outcomes set forth in Exhibit AAA.

CONTRACTOR shall meet the contracted level of service and the specified performance standards described in Exhibit AAA, unless prevented from doing so by circumstances beyond CONTRACTOR's control, including but not limited to, natural disasters, fire, theft, and shortages of necessary supplies or materials due to labor disputes.

2.02 County monitoring of services: COUNTY shall monitor services provided under this Agreement in order to evaluate the effectiveness and quality of services provided.

2.03 Notice of defective performance: COUNTY shall notify CONTRACTOR in writing within thirty (30) days after discovering any defects in CONTRACTOR's performance.

CONTRACTOR shall promptly take action to correct the problem and to prevent its recurrence. Such corrective action shall be completed and a written report made to the COUNTY concerning such action not later than thirty (30) days after the date of the COUNTY's written notice to CONTRACTOR.

2.04 Termination for cause: Notwithstanding Section 7.02 of the Agreement, if the corrective actions required above are not completed and the report to the COUNTY not made within thirty (30) days, the COUNTY may terminate this Agreement by giving five (5) days' written notice to CONTRACTOR.

2.05 Remedies for Inadequate Service Levels:
a) For each month that service falls below 80% of the contracted level, CONTRACTOR shall submit to the COUNTY an analysis of the causes of the problem and any necessary actions to be taken to correct the problem. If the problem continues for another month, the COUNTY shall meet with CONTRACTOR to explore the problem and develop an appropriate written corrective action plan with appropriate time frames.
b) If CONTRACTOR does not carry out the required corrective action within the time frame specified, sanctions shall be applied in accordance with funding source regulations.
c) Notwithstanding Section 7.02 of the Agreement, if, after the COUNTY notifies CONTRACTOR of any sanctions to be imposed, CONTRACTOR continues in its

Exhibit BB - Additional Provisions
DocuSign Envelope ID: 73F7C047-716B-49D3-A0CD-076A8617404D

EXHIBIT BB
failure to take corrective action, then COUNTY may terminate this contract by giving CONTRACTOR five (5) days' written notice.
d) If all appropriate corrective actions are taken but service still falls 80% or more below contracted level, COUNTY and CONTRACTOR may renegotiate the contracted level of service.

2.06 Training for Staff: CONTRACTOR shall insure that sufficient training is provided to its volunteer and paid staff to enable them to perform effectively on the project, and to increase their existing level of skills. Additionally, CONTRACTOR shall ensure that all staff completes Division 21 Civil Rights training.

2.07 Bi-lingual Services: CONTRACTOR shall ensure that qualified staff is available to accommodate non-English speaking, and limited English proficient, individuals.

2.08 Assurance of drug free-workplace: CONTRACTOR shall submit to the COUNTY evidence of compliance with the California Drug-Free Workplace Act of 1990, Government Code sections 8350 et seq., by doing the following:
• Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited in the person's or organization's workplace and specifying the actions that will be taken against employees for violations of the prohibition; • Establishing a drug-free awareness program to inform employees about all of the following:
1) the dangers of drug abuse in the workplace;
2) the organization's policy of maintaining a drug-free workplace; 3) any available drug counseling, rehabilitation, and employee assistance programs;
4) the penalties that may be imposed upon employees for drug abuse violations; 5) requiring that each employee engaged in the performance of the contract or grant be given a copy of the company's drug-free policy statement and that, as a condition of employment on the contract or grant, the employee agrees to abide by the tenns of the statement.

III. CONFIDENTIALITY
CONTRACTOR and its officers, employees, agents, and subcontractors shall comply with Welfare and Institutions (W & I) Code Sec. 10850, 45 CFR Sec. 205.50, and all other applicable provisions oflaw which provide for the confidentiality of records and prohibit their being opened for examination for any purpose not directly connected with the administration of public social services. Whether or not covered by W &I Code Sec. 10850 or by 45 CFR Sec. 205.50, confidential medical or personnel records and the identities of clients and complainants shall not be disclosed unless there is proper consent to such disclosure or a court order requiring disclosure. Confidential information gained by CONTRACTOR from access to any such records, and from contact with its clients and complainants, shall be used by CONTRACTOR only in connection with its conduct of the program under this Agreement. The COUNTY, through the Director of the Department of Social Services, and his/her representatives, shall have access to such confidential

Exhibit BB - Additional Provisions
DocuSign Envelope ID: 73F7C047-716B-49D3-A0CD-076A8617404D

EXHIBIT BB
infonnation and records to the extent allowed by law, and such infonnation and records in the hands of the COUNTY shall remain confidential and may be disclosed only as permitted by law.

IV. NON-DISCRIMINATION
CONTRACTOR certifies that to the best of its ability and knowledge it will comply with the nondiscrimination program requirements set forth in this Section.

4.01 Discrimination Defined: The tenn "discrimination" as used in this contract, is the same tenn that is used in Monterey County Code, Chapter 2.80 "Procedures for Investigation and Resolution of Discrimination Complaints"; it means the illegal denial of equal employment opportunity, harassment (including sexual harassment and violent harassment), disparate treatment, favoritism, subjection to unfair or unequal working conditions, and/or other discriminatory practice by any Monterey County official, employee or agent, due to an individual's race, color, ethnic group, national origin, ancestry, religious creed, sex, sexual orientation, age, veteran's status, cancer-related medical condition, physical handicap (including AIDS) or disability. The term also includes any act ofretaliation.

4.02 Application of Monterey COUNTY Code Chapter 2.80: The provisions of Monterey COUNTY Code Chapter 2.80 apply to activities conducted pursuant to this Agreement. Complaints of discrimination made by CONTRACTOR against the COUNTY, or by recipients of services against CONTRACTOR, may be pursued using the procedures established by Chapter 2.80. CONTRACTOR shall establish and follow its own written procedures for the prompt and fair resolution of discrimination complaints made against CONTRACTOR by its own employees and agents, and shall provide a copy of such procedures to COUNTY on demand by COUNTY.

4.03 Compliance with laws: During the performance of this Agreement, CONTRACTOR shall comply with all applicable federal, state and local laws and regulations which prohibit discrimination, including but not limited to the following:
• California Fair Employment and Housing Act, California Government Code Sec. 12900 et seq., see especially Section 12940 (c), (h), (!), (i), and G); and the administrative regulations issued thereunder, 2 Calif. Code of Regulations Secs. 7285.0 et seq. (Division 4 - Fair Employment and Housing Conunission); • California Government Code Secs. 11135 -11139.5, as amended (Title 2, Div. 3, Part I, Chap. I, Art. 9.5) and any applicable administrative rules and regulations issued under these sections; including Title 22 California Code of Regulations 98000-98413.
• Federal Civil Rights Acts of 1964 and 1991 (see especially Title VI, 42 USC Secs. 2000d et seq.), as amended, and all administrative rules and regulations issued thereunder (see especially 45 CFR Part 80);

Exhibit BB - Additional Provisions
DocuSign Envelope ID: 73F7C047-716B-49D3-A0CD-076A8617404D

EXHIBIT BB
• The Rehabilitation Act of 1973, Secs. 503 and 504 (29 USC Sec. 793 and 794), as amended; all requirements imposed by the applicable HHS regulations ( 45 CFR Parts 80, 84 and 91); and all guidelines and interpretations issued pursuant thereto;
• 7 Code of Federal Regulations (CFR), Part 15 and 28 CFR Part 42; • Title II of the Americans with Disabilities Act of 1990 (P.L. 101-336), 42 U.S.C. Secs. 12101 et seq. and 47 U.S.C. Secs. 225 and 611, and any federal regulations issued pursuant thereto (see 24 CFR Chapter 1; 28 CFR Parts 35 and 36; 29 CFR Parts 1602, 1627, and 1630; and 36 CFR Part 1191); • Unruh Civil Rights Act, Calif. Civil Code Sec. 51 et seq., as amended; • Monterey COUNTY Code, Chap. 2.80.;
• Age Discrimination in Employment Act 1975, as amended (ADEA), 29 U.S.C.

Secs 621 et seq.;
• Equal Pay Act of 1963, 29 U.S.C. Sec. 206(d);
• California Equal Pay Act, Labor Code Sec.1197.5.
• California Government Code Section 4450;
• The Dymally-Alatorre Bilingual Services Act; Calif. Government Code Sec. 7290 et seq.
• The Food Stamp Act of 1977, as amended and in particular Section 272.6. • California Code of Regulations, Title 24, Section 31 0SA( e) • Removal of Barriers to Inter-Ethnic Adoption Act of 1996, Section 1808

4.04 Written assurances: Upon request by COUNTY, CONTRACTOR will give any written assurances of compliance with the Civil Rights Acts of1964 and 1991, the Rehabilitation Act of 1973 and/or the Americans with Disabilities Act of 1990, as may be required by the federal government in connection with this Agreement, pursuant to 45 CFR Sec. 80.4 or 45 CFR Sec. 84.5, and 91; 7 CFR Part 15; and 28 CFR Part 35, or other applicable State or federal regulation.

4.05 Written non-discrimination policy: Contractor shall maintain a written statement of its non-discrimination policies which shall be consistent with the terms of this Agreement. Such statement shall be available to employees, recipients of services, and members of the public, upon request.

Exhibit BB - Additional Provisions
DocuSign Envelope ID: 73F7C047-716B-49D3-A0CD-076A8617404D

EXHIBIT BB

4.06 Grievance Information: CONTRACTOR shall advise applicants who are denied CONTRACTOR's services, and recipients who do receive services, of their right to present grievances, and of their right to a State hearing concerning services received under this Agreement.

4.07 Notice to Labor Unions: CONTRACTOR shall give written notice of its obligations under paragraphs 4.01 - 4.08 to labor organizations with which it has a collective bargaining or other agreement.

4.08 Access to records by government agencies: CONTRACTOR shall permit access by COUNTY and by representatives of the State Department of Fair Employment and Housing, and any state agency providing funds for this Agreement, upon reasonable notice at any time during normal business hours, but in no case less than 24 hours' notice, to such of its books, records, accounts, facilities, and other sources of information as the inspecting party may deem appropriate to ascertain compliance with these non-discrimination prov1s10ns.

4.09 Binding on Subcontractors: The provisions of paragraphs 4.01 - 4.08 shall also apply to all of CONTRACTOR's subcontractors. CONTRACTOR shall include the nondiscrimination and compliance provisions of these paragraphs in all subcontracts to perfonn work or provide services under this Agreement.

V. CONTRACT ADMINISTRATORS

5.01 Contract Administrator - CONTRACTOR: CONTRACTOR hereby designates Megan Hunter as its Contract Administrator for this Agreement. All matters concerning this Agreement which are within the responsibility of CONTRACTOR shall be under the direction of, or shall be submitted to, the CONTRACTOR's Contract Administrator.

CONTRACTOR may, in its sole discretion, change its designation of the Contract Administrator, and shall promptly give written notice to COUNTY of any such change.

5.02 Contract Administrator - COUNTY: COUNTY hereby designates the Director of the Monterey County Department of Social Services as its Contract Administrator for this Agreement. All matters concerning this Agreement which are within the responsibility of COUNTY shall be under the direction of, or shall be submitted to, the Director or such other COUNTY employee in the Department of Social Services as the Director may appoint. COUNTY may, in its sole discretion, change its designation of the Contract Administrator, and shall promptly give written notice to CONTRACTOR of any such change.

VI. CONTRACT DEPENDENT ON GOVERNMENT FUNDING
COUNTY's payments to CONTRACTOR under this Agreement are funded by the State and Federal governments. If funds from State and Federal sources are not obtained and continued at a level sufficient to allow for COUNTY's purchase of the indicated quantity of services, then COUNTY may give written notice of this fact to CONTRACTOR, and the obligations of the parties under this Agreement shall tenninate immediately, or on such date thereafter, as COUNTY may specify in its notice, unless in the meanwhile the parties enter into a written Amendment modifying this Agreement.

Exhibit BB - Additional Provisions
DocuSign Envelope ID: 73F7C047-716B-49D3-A0CD-076A8617404D

EXHIBIT BB
VII. APPEAL PROCESS
In the event of a dispute or grievance regarding the tenns and conditions of this Agreement, both parties shall abide by the following procedures:

A. CONTRACTOR shall first discuss the problem informally with the designated DSS Contact/Program Analyst. If the problem is not resolved, CONTRACTOR must, within fifteen (15) working days of the failed attempt to resolve the dispute with DSS Contact/Program Analyst, submit a written complaint, together with any evidence, to the DSS Branch Deputy Director. The complaint must include a description of the disputed issues, the legal authority/basis for each issue which supports CONTRACTOR's position, and the remedy sought. The Branch Deputy Director shall, within fifteen (15) working days after receipt ofCONTRACTOR's written complaint, make a determination on the dispute, and issue a written decision and reasons therefore. All written communication shall be pursuant to Section 14. NOTICES of this Agreement. Should CONTRACTOR disagree with the decision of the Division Deputy Director, CONTRACTOR may appeal the decision to the Director of the Department of Social Services.

B. CONTRACTOR's appeal of the Branch Deputy Director's decision must be submitted to the Department Director within ten (10) working days from the date of the decision; be in writing, state the reasons why the decision is unacceptable, and include the original complaint, the decision that is the subject of appeal, and all supporting documents.

Within twenty (20) working days from the date of CONTRACTOR'S appeal, the Department Director, or his/her designee, shall meet with CONTRACTOR to review the issues raised on appeal. The Department Director shall issue a final written decision within fifteen (15) working days of such meeting.

C. CONTRACTOR may appeal the final decision of the Department Director in accordance with the procedures set forth in Division 25.1 ( commencing with Section 38050) of the Health and Safety Code and the regulations adopted thereunder. (Title 1, Subchapter 2.5 commencing with Section 251, or Subchapter 3 commencing with Section 300, whichever is applicable, of the California Code of Regulations).

D. CONTRACTOR shall continue to carry out the obligations under this Agreement during any dispute.

E. Costs incurred by CONTRACTOR for administrative/court review are not reimbursable by COUNTY.

Exhibit BB - Additional Provisions
DocuSign Envelope ID: 73F7C047-716B-49D3-A0CD-076A8617404D Exhibit CCC
November 2, 2021 - June 30, 2023
Agency Name ________ ...:C:::ieatY.....::Oc:.f.=
S:.:a:::li:::n:.:
a:.:s_______ _
c:xpense PRK Funds PRK Funds County ARPA Funds Total Budget Categories (11/2/21 · 6/30/22) (7/1/22 • 6/30/23) (7/1/22 • 6/30/23) $1,241,013.92 $562,193.08 $1,500,099.92 $3,303,306.92
Case ManaQement (CHE) $ 169,841.42 $
. $ 302,669.50 $ 472,510.92
Housing Navigation (CCCIL) $ 65,727.23 $
- $ 160,280.00 $ 226,007.23
City Analyst $ 90,483.33 $
- $ 75,000.00 $ 165,483.33
Motel Rooms $ 714,368.82 $ 562,193.08 $ 553,409.92 $ 1,829,971.82 Security $ 190,487.00 $
- $ 228,895.00 $ 419,382.00
Rapid Rehousina (CHE & CCCIL) $ 10,106.12 $
. $ 75,339.00 $ 85,445.12
Damaaes and Repairs $
. $. $ 50,000.00 $ 50,000.00
GliAisal +laera�isl (MSW, Ml'+) $
. $. $. $
.

PSH Coordination (Step Up) $
- $. $ 54,506.50 $ 54,506.50
$
- $. $
- $.
$
- $- $
- $-
$
- $- $- $
-
Program Total $ 1,241,013.92 $ 562,193.08 $ 1,500,099.92 $ 3,303,306.92 Budget Narrative
Expense CateQOTV Line Item narrative
Case Management (CHE) CSUMB CHE Budget - include case managers, supplies, PPE, transportation for guests (taxi vouchers, bus passes, uber), toiletries and supportive garments, incident or COVID cleaning).

Housing Navigation (CCCIL) CCCIL property management at Country Inn and housing navigators. On site overnight supervision of program - staff, front desk worker, and site coordinator.

City Analyst Half costs of 1.0 FTE full time staff from City of Salinas Motel Rooms Motel Rooms at $125/room night, includes laundry access Security Security subcontracted monthly
Rapid Rehousing (CHE & CCCIL) CHE and CCCIL to provide Landlord Engagment and Housing Navigation (Direct financial assistance for rehousing and removing barriers to housing placements) Damages and Repairs For minor damages and repairs to motel rooms upon guest exits GliAisal +laera�isl (MSW, Ml'+) Service removed due to inability to secure stable behavioral health staff linkage.

Referrals out for service will continue as needed to serve this demand.

PSH Coordination (Step Up) Coordinate, support and assist in moving individuals into permanent supportive housing (PSH) and prepare participants for permanent housing options. Service performed by "Step Up" organization.

Funding Source: State PRK and County ARPA Funds
2021-23 Salinas PRK Exhibit CCC Budget
DocuSign Envelope ID: 73F7C047-716B-49D3-A0CD-076A8617404D City of Salinas, Community Development Department
Monterey County Department of Social Services
November 2, 2021 - June 30, 2023
Invoice Month:

Expense
Cate orles
Case Management (CHE)
Housing Navigation (CCCIL)
City Analyst
Motel Rooms
$
$
$
$
Security $
Rapid Rehousing (CHE & CCC1L) $
Damages and Repairs $
PSH Coordination (Step Up) $
Service Total
Total Service Budget
Year to Date
Balance Remainin
Expense
Cat rlu
$
$
Case Management (CHE) $
Housing NavigaUon {CCCIL) $
City Analyst $
Motel Rooms $
Security $
Rapid Rehousing (CHE & CCCIL) $
Damages and Repairs $
PSH Coordination (Step Up) $
Service Total
Total Service Budget
Year to Date
Balance Remainin
Com ete Total
Total Budget
Year to Date
Balance Remainin
$
Totel Bu
'
'
$
562,193.08 $
Total Bud t
'
'
$
$
$
$
$
$
$
$
302,669.50 $
160,280.00 $
75,000.00 $
553.409.92 $
228,895.00 $
75,339.00 $
50,000.00 $
54,506.50 $
$
'
$
'
State PRK Funds
1H/22- 6/30/23
562,193.08
562,193.08
Coun ARPA
1,500,099.92
1,500 099.92
2,062,293.00
2,062 293.00
$
$
$
$
$
$
$
'
$
'
$
$
$
$
$
'
$
$
Invoice Name:

Tote! Monthly Year to Date
., nses ., nses
$
'
$
$
'
$
$
'
$
$
Tote! Monthly Year to Date
., nses ., nses
$
$
$
$
$
$
$
$
I certify that this report is correct and complete to the best of my knowledge and that the costs are eligible pursuant to the terms of the contract Porson Completing lnwico
Monterey County Atdhoril:od Signature I Dalo
2021-23 Saltnas PRK Exhib� 00-1 Invoice
$
$
'
'
'
'
$
$
$
$
$
$
$
$
$
$
$
$
$
Balance
Remalnln
562,193.08
Balance
Remalnln
302,669.50
160,280.00
75,000.00
553.409.92
228,895.00
75,339.00
50,000.00
54,506.50
Exhibit DD-1
Remit To:

City of Salinas-Community Development Department
65 W. Alisa! St. Salinas, CA 93901-2639
Atdhoril:ing Signaluml Dato
DocuSign Envelope ID: 73F7C047-716B-49D3-A0CD-076A8617404D Legistar File ID No. A 21-518 Agenda Item No. 24

Monterey County
Board of Supervisors
168 West Alisal Street,
1st Floor
Salinas, CA 93901
Board Order 831.755.5066
www.co.monterey.ca.us
A motion was made by Supervisor Luis A. Alejo, seconded by Supervisor Chris Lopez to Agreement No.: A-15583
a. Approve and authorize the Director of the Department of Social Services to sign an agreement with the City of Salinas to provide non-congregate shelter, wrap around services, and rapid re-housing to individuals experiencing homelessness in the amount of $1,796,632 for the period of November 2, 2021 through June 30, 2022; and
b. Authorize the Director of the Department of Social Services, to sign up to three (3) amendments to this agreement where the total amendments do not exceed 10% ($179,663) of the original contract amount and do not significantly change the scope of work.

PASSED AND ADOPTED on this 2nd day of November 2021, by roll call vote:

AYES: Supervisors Alejo, Phillips, Lopez, Askew and Adams NOES: None
ABSENT: None
(Government Code 54953)
I, Valerie Ralph, Clerk of the Board of Supervisors of the County of Monterey, State of California, hereby certify that the foregoing is a true copy of an original order of said Board of Supervisors duly made and entered in the minutes thereof of Minute Book 82 for the meeting November 2, 2021.

Dated: November 3, 2021 Valerie Ralph, Clerk of the Board of Supervisors File ID: A 21-518 County of Monterey, State of California Agenda Item No.: 24
_______________________________________
Julian Lorenzana, Deputy

City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#23-322, Version: 1
Agreement for Services with Jayson F. Cardinalli, an Individual Doing Business as Clean Brothers Approve a Resolution authorizing the City Manager or designee to execute an Agreement for Services with Jayson F. Cardinalli, an individual doing business as Clean Brothers, in an amount not to exceed $118,260 and a term of July 1, 2023 to June 30, 2024 to provide portable toilets and handwashing stations at homeless encampments throughout the city.

City of Salinas Page 1 of 1 Printed on 6/15/2023
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CITY OF SALINAS

COUNCIL STAFF REPORT
DATE: JUNE 20, 2023
DEPARTMENT: COMMUNITY DEVELOPMENT
FROM: LISA BRINTON, DIRECTOR
THROUGH: ROD POWELL, ASSISTANT DIRECTOR - ACTING
PREPARED BY: FRANCISCO BRAMBILA, PLANNING MANAGER - ACTING

MARIA CAMBRON, COMMUNITY DEVELOPMENT ANALYST
TITLE: AGREEMENT FOR SERVICES WITH JAYSON F. CARDINALLI,

AN INDIVIDUAL DOING BUSINESS AS CLEAN BROTHERS
RECOMMENDED MOTION:

A motion to approve a resolution authorizing the City Manager or designee to execute an Agreement for Services with Jayson F. Cardinalli, an individual doing business as Clean Brothers, in an amount not to exceed $118,260 and a term of July 1, 2023 to June 30, 2024.

EXECUTIVE SUMMARY:

Since the onset of the Covid-19 pandemic in 2020, the City has contracted with Clean Brothers to provide portable toilets and handwashing stations at homeless encampments throughout its jurisdiction. These essential services support the basic sanitation and hygiene needs of unhoused residents who may not have regular access to permanent restroom facilities and mitigate hazardous and unhealthy conditions that are often present in an encampment environment. The proposed Agreement for Services seeks to continue this support and service through in an amount not to exceed $118,260 and a term of July 1, 2023 to June 30, 2024.

BACKGROUND:

Homelessness continues to present a serious and ongoing concern within the City of Salinas which requires significant support, services, and funding to maintain and preserve public peace, health, and safety. The City has and continues to strategically allocate funding and resources toward this issue. Recognizing that access to available or nearby facilities that provide basic human sanitation needs are often not readily accessible to various homeless encampments, the City is seeking to mitigate this health concern through a cost-effective agreement with Clean Brothers and under the thoughtful identification and monitoring of locations identified by the Salinas Outreach and Response Team (SORT).

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DISCUSSION:

Currently, Clean Brothers provides six (6) portable toilets and washing stations to various encampments throughout the City. The proposed Agreement for Services seeks to continue this level of service for a one-year term commencing July 1, 2023 and with supportive funding from the Community Development Department’s Housing and Community Development Division General Fund – Homeless Services Coordination allocation.

CEQA CONSIDERATION:

The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) per Guidelines Section 15378.

STRATEGIC PLAN INITIATIVE:

The proposed Agreement for Services supports City of Salinas Strategic Plan 2022-2025 goal and strategy of Public Safety by providing essential access to supportive sanitation and hygiene facilities to unhoused residents.

DEPARTMENT COORDINATION:

This agenda item is solely administered by the Community Development Department Housing & Community Development Division in coordination with the City Attorney and Finance Department.

FISCAL AND SUSTAINABILITY IMPACT:

The proposed Agreement for Services will be solely funded by an available appropriation from the Community Development Department’s Housing and Community Development Division General Fund – Homeless Services Coordination account..

ATTACHMENTS:

Resolution
Agreement for Services with Jayson F. Cardinalli - Draft RESOLUTION NO. ____________ (N.C.S.)

A RESOLUTION OF THE SALINAS CITY COUNCIL APPROVING AN
AGREEMENT FOR SERVICES WITH JAYSON F. CARDINALLI, AN

INDIVIDUAL DOING BUSINESS AS CLEAN BROTHERS
WHEREAS, Homelessness is a serious and ongoing problem in the City of Salinas (City) which requires sustained, strategic support to maintain preservation of public peace, health, and safety of our community; and
WHEREAS, unhoused residents may have limited access to facilities that provide and meet basic human sanitation and hygiene needs; and
WHEREAS, the Salinas Outreach and Response Team has and continues to monitor and identify locations and encampments where basic sanitation services are needed for unsheltered residents; and
WHEREAS, Clean Brothers has provided portable toilets and hand wash stations under current and prior Agreements for Services to the City since the onset of the COVID-19 pandemic in 2020; and
WHEREAS, the City intends to utilize Community Development Department Housing and Community Development Division General Fund – Homeless Services Coordination appropriations to fund the proposed Agreement for Services for the term of July 1, 2023 thru June 30, 2024 and an amount not to exceed $118,260; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Salinas hereby authorizes and directs the City Manager or designee, for and on behalf of the City of Salinas, to execute an Agreement for Services with Jayson F. Cardinalli, an individual doing business as Clean Brothers, in an amount not to exceed $118,260 and a term of July 1, 2023 to June 30, 2024.

PASSED AND APPROVED this 20th day of June 2023 by the following vote:

AYES:

NOES:

ABSENT:

APPROVED
_________________________________
Kimberly Craig, Mayor
ATTEST
_________________________
Patricia M. Barajas, City Clerk
FISCAL YEAR 2023-24

AGREEMENT FOR SERVICES

BETWEEN THE CITY OF SALINAS
AND
JAYSON F. CARDINALLI,

DBA CLEAN BOTHERS
DRAFT
This is an official document.

Do not make any changes to this document EXCEPT to modify your signature block on the last page as needed.

DRAFT
Agreement for Services v. November 2022 Page 1 of 7
Jayson Cardinalli, dba Clean Brothers
July 2023
FISCAL YEAR 2023-24

AGREEMENT FOR SERVICES BETWEEN

THE CITY OF SALINAS
AND
JAYSON F. CARDINALLI, AN INDIVIDUAL DBA CLEAN BROTHERS
FOR

PORTABLE RESTROOM & HANDWASHING FACILITIES AT HOMELESS

ENCAMPMENTS
Agreement Number: 23GF01
THIS AGREEMENT is executed this 1st day of July, 2023, (Agreement) between the City of Salinas, a California Charter city and municipal corporation (City) and Jayson F. Cardinalli, an individual doing business as Clean Brothers (Hereinafter Contractor).

IT IS HEREBY MUTUALLY AGREED AS FOLLOWS:

1. Scope. Contractor hereby agrees to provide the City with a scope of services as part of this Agreement and is to be performed in accordance with Attachment B – Contractor’s Proposal.

Under this Agreement, the following services are to be performed: placement and cleaning of portable toilets and handwash stations for City-wide use at various homeless encampments, and/or as needed by the City.

2. Timeliness. Contractor shall perform all tasks in a timely fashion, as set forth more specifically in Section 3 below. Failure to so perform is hereby deemed a material breach of this Agreement, and City may terminate in part or in full, this Agreement with no further liability hereunder, or the City may agree in writing with Contractor to an extension of time.

3. Term. The work under this Agreement shall commence July 1, 2023, and shall be completed by June 30, 2024, unless City grants a written extension of time as set forth in Section 2 above.

4. Payment. City agrees to pay, and Contractor agrees to accept as full and fair consideration for the performance of this Agreement a total fee not to exceed One Hundred and Eighteen Thousand Two Hundred and Sixty ($118,260.00) dollars. Agreement will be covered using General Fund - Homeless Service Coordination funds. Contractor has no right of reimbursement for expenses under this Agreement. Compensation shall become due and payable 30 days after City’s approval of Contractor’s submission of monthly written invoices to the City. The payment of any compensation shall be contingent upon performance of the terms and conditions of this Agreement to the satisfaction of the City. If City determines that the work set forth in the written invoice has not been performed in accordance with the terms of this Agreement, City shall not be responsible for payment until such time as the work has been satisfactorily performed.

5. Meet & Confer. Contractor agrees to meet and confer with City or its agents or employees with regard to services as set forth herein as may be required by City to insure timely and adequate performance of this Agreement.

DRAFT
Agreement for Services v. November 2022 Page 2 of 7
Jayson Cardinalli, dba Clean Brothers
July 2023

6. Insurance. Contractor shall procure and maintain for the duration of this Agreement insurance meeting the requirements specified in Attachment A hereto.

7. Indemnification. Contractor shall hold harmless, defend at its own expense, and indemnify City and its officers, officials, employees, agents, and volunteers from and against all liability, claims, damages, losses, and/or expenses including reasonable City attorney fees arising from all acts or omissions of Contractor or its officers, agents, or employees arising out of the performance of the work under this Contract, caused in whole or in part by any negligent act or omission of the Contractor, any subcontractor, anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, except where caused by the sole negligence or willful misconduct of the City.

8. Licensing. Contractor warrants that it is properly licensed to perform the work specified under this Agreement, including but not limited to possession of a current City business license.

9. Termination. City may terminate this Agreement upon ten days’ written notice. The amount of damages, if any, as a result of such termination may be decided by negotiations between the parties or before a court of competent jurisdiction.

10. Agency. In performing the services specified under this Agreement, Contractor is hereby deemed to be an independent contractor and not an agent or employee of City.

11. Non-Assignability. The rights and obligations of Contractor hereunder are not assignable and cannot be delegated without written consent of City.

12. Entire Agreement. This Agreement constitutes the entire Agreement between the parties hereto and supersedes any and all prior agreements, whether oral or written, relating to the subject matter thereof. Any modification of the Agreement will be effective only if it is in writing signed by both parties hereto.

13. Validity. If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions will continue in full force without being impaired or invalidated in any way.

14. Counterparts. This Agreement may be executed in multiple originals, each of which is deemed to be an original, and may be signed in counterparts.

15. Laws. Contractor agrees that in the performance of this Agreement it will comply with all applicable State, Federal and local laws and regulations. This Agreement shall be governed by and construed in accordance with the laws of the State of California, County of Monterey, and City of Salinas.

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Agreement for Services v. November 2022 Page 3 of 7
Jayson Cardinalli, dba Clean Brothers
July 2023
IN WITNESS WHEREOF, this Agreement is entered into by the parties hereto on the day and year first written above.

City of Salinas Contractor
By: By:

Steven S Carrigan, City Manager Jayson F. Cardinalli, an individual doing business as Clean Brothers
APPROVED AS TO FORM:

By:

Christopher A. Callihan, City Attorney, or
Rhonda Combs, Assistant City Attorney

DRAFT
Agreement for Services v. November 2022 Page 4 of 7
Jayson Cardinalli, dba Clean Brothers
July 2023
Attachment A
Insurance Requirements
Contractor shall procure and maintain for the duration of the contract, and for three years thereafter, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his/her/its officers, agents, representatives, employees, and/or subcontractors.

MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:

1. Commercial General Liability (“CGL”): Insurance Services Office (“ISO”) Form CG 00 01 covering CGL on an occurrence basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO Form CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability: ISO Form CA 0001 covering Code 1 (any auto), with limits no less than $1,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employers’ Liability insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.

4. Contractors’ Pollution Legal Liability and/or Asbestos Legal Liability and/or Errors and Omissions (if project involves environmental hazards): with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 policy aggregate, on an annual basis.

If the Contractor maintains broader coverage and/or higher limits than the minimums shown above, the Contractor requires and shall be entitled to the broader coverage and/or higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

Self-Insured Retentions
Self-insured retentions must be declared to and approved by the City. At the option of the City, either: the Contractor shall cause the insurer to reduce or eliminate such self-insured retentions as respects the City, its officers, officials, employees, and volunteers; or the Contractor shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration, and defense expenses. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.

Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:

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Agreement for Services v. November 2022 Page 5 of 7
Jayson Cardinalli, dba Clean Brothers
July 2023
a. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired, or borrowed by or on behalf of the Contractor. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10, CG 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).
b. For any claims related to this project, the Contractor’s insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.
c. Each insurance policy required by this clause shall provide that coverage shall not be canceled, except with notice to the City.
d. A copy of the claims reporting requirements must be submitted by Contractor to the City. e. If the services involve lead-based paint or asbestos identification/remediation, the Contractor’s Pollution Liability policy shall not contain lead-based paint or asbestos exclusions. If the services involve mold identification/remediation, the Contractor’s Pollution Liability policy shall not contain a mold exclusion, and the definition of Pollution shall include microbial matter, including mold.

Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best rating of no less than A: VII, unless otherwise acceptable to the City.

Waiver of Subrogation
Contractor hereby agrees to waive rights of subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City for all work performed by the Contractor, its employees, agents and subcontractors.

Verification of Coverage
Contractor shall furnish the City with original Certificates of Insurance including an additional insured endorsement and all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins.

However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements, required by these specifications, at any time.

DRAFT
Agreement for Services v. November 2022 Page 6 of 7
Jayson Cardinalli, dba Clean Brothers
July 2023
Subcontractors
Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from subcontractors. For CGL coverage subcontractors shall provide coverage with a form at least as broad as CG 20 38 04 13.

Maintenance of Insurance
Maintenance of insurance by Contractor as specified shall in no way be interpreted as relieving Contractor of its indemnification obligations or any responsibility whatsoever and the Contractor may carry, at its own expense, such additional insurance as it deems necessary.

Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

DRAFT
For: City of Salinas
[email protected],
[email protected],
[email protected]
Description Quantity Rate Amount
Extra Cleaning (portable restroom) 4,380 $17.00 $74,460.00 Sink Cleaning 4,380 $10.00 $43,800.00
Subtotal $118,260.00
Total $118,260.00
Total $118,260.00
Comments
Quote is for 6 portable restrooms/ sinks cleaned 2x daily between July 1, 2023 through June 30 2024.

Estimate No: 82
Date: 04/26/2023
Clean Brothers Estimate
17300 Locust Ave
Patterson, CA, 95363-9689
[email protected]
www.cleanbrotherssiteservives.com
8665421737
Agreement for Services v. November 2022 Page 7 of 7
Jayson Cardinalli, dba Clean Brothers
July 2023
Attachment B
Scope of Services
DRAFT
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#23-323, Version: 1
United Way of Monterey County Community Impact Grant Agreement Amendment No. 2 Approve a Resolution authorizing the City Manager or designee to execute Amendment Number 2 to United Way of Monterey County Community Impact Grant Agreement for Emergency Rental Assistance Program Round 2; and execute a new United Way of Monterey County Community Impact Grant Agreement for Housing Stabilization.

City of Salinas Page 1 of 1 Printed on 6/15/2023
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CITY OF SALINAS

COUNCIL STAFF REPORT
DATE: JUNE 20, 2023
DEPARTMENT: COMMUNITY DEVELOPMENT
FROM: LISA BRINTON, DIRECTOR
THROUGH: ROD POWELL, ASSISTANT DIRECTOR - ACTING
BY: BEATRIZ TRUJILLO, COMMUNITY DEVELOPMENT ANALYST
TITLE: UNITED WAY OF MONTEREY COUNTY COMMUNITY IMPACT
GRANT AGREEMENT AMENDMENT NUMBER 2 FOR ERAP
ROUND 2 AND NEW UNITED WAY OF MONTEREY COUNTY

COMMUNITY IMPACT GRANT AGREEMENT FOR HOUSING

STABILIZATION
RECOMMENDED MOTION:

A motion to approve a resolution authorizing the City Manager or designee to:

1. execute Amendment Number 2 to United Way Monterey County Community Impact Grant Agreement for Emergency Rental Assistance Program Round 2; and

2. execute a new United Way Monterey County Community Impact Grant Agreement for Housing Stabilization.

EXECUTIVE SUMMARY:

Under the City’s current Community Impact Grant Agreement (Agreement) for Emergency Rental Assistance Round 2 (ERAP R2) with the United Way Monterey County (UWMC), the Community Development Department has continued to provide vital support to tenants and landlords seeking to resolve both rental arrears and delinquent utility payments in order to prevent displacement from housing and to avoid the loss of vital utility services. Of the over $15,000,000 in ERAP funding awarded to the City, a current balance of $1,151,863 remains available within an Agreement set to expire on September 30, 2023.

In recognition of a sustained reduction in requests for support from eligible program applicants, the UWMC has requested that the City reallocate a portion of its remaining funds to a newly authorized Housing Stabilization use that would focus on assisting renters in accessing and securing stable housing through the provision of landlord incentives, security deposits, and initial rents. This partial programmatic shift requires the execution of Amendment Number 2 to the City’s current UWMC ERAP R2 Agreement to extend the term to July 31, 2024, reduce the total Agreement amount by $870,000, and shift these newly available funds to support the execution of a new, separate Agreement with UWMC for Housing Stabilization with a term of July 1, 2023 to July 31, 2025. Upon execution of the proposed Amendment Number 2 and new Agreement, the Page | 2
City’s ERAP R2 Program would have a remaining balance of $281,863 to continue to support rental and utility arrears and a new Housing Stabilization Program would be implemented utilizing the newly shifted $870,000.

BACKGROUND:

In 2021, through the UWMC’s administration of funds, initially allocated to the County of Monterey, the City was awarded two rounds of U.S. Department of Treasury Emergency Rental Assistance Program funds, totaling more than $15,000,000.

In July of 2022, the UWMC received an additional ERAP allocation of nearly $1.5 million and requested that the City execute Amendments Number 1 and 2, to allow for a necessary administrative transfer of funds between the City’s two rounds of funding and allow them to meet a designated expenditure milestone. Through these Amendments the City also received and an additional $647,451 in ERAP R1 funds.

Since its inception in early 2021, the City’s ERAP has processed more than 3,800 payments to resolve rental and utility arears and provide short-term emergency shelter opportunities for 1,575 unique households.

DISCUSSION
As a result of this significant multi-year undertaking to support the City’s Tenant/Landlord community, the City’s ERAP is now experiencing a decline in support requests from eligible applicants and has a current balance of $1,151,863. Current UWMC Agreements are set to expire on September 20, 2023. With this in mind, the UWMC has requested that the City consider transitioning a majority portion of its current ERAP balance, $870,000, to establish a newly allowed Housing Stabilization Program intended to assist new renters in accessing and securing permanent housing through an expansion of allowable ERAP fund uses including the payment of landlord incentives, security deposits and initial month rent. Under the proposed Amendment Number 2, the remaining balance of the City’s current ERAP fund allocation, $281,863, will remain available to support its original intended use to resolve rental and utility arrears through July 31, 2024. Execution of the new UWMC Agreement will allow the City to provide Housing Stabilization support through to July 31, 2025.

City staff has identified a gap of services for families experiencing relocation and lack of resources for services providers intending to rehouse families. Accepting UWMC’s offer to reallocate ERAP funds, amend ERAP’s Agreement termination date and enter into a new Housing Stabilization Agreement will allow the City to extend the life of the current funds, diversify the scope of services for renters, and provide additional resources for services providers. The Housing Stabilization Agreement will further bolster the City’s partnership with the Housing Authority of the County of Monterey (HACM) to house families that have been issued a housing voucher but are unable to afford security deposits. The City will also allocate funds to support a full-time Housing Navigator and the implementation of a rapid rehousing pilot program operated by the Salinas Outreach and Response Team (SORT).

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DEPARMENT COORDINATION:

The Community Development Department Housing and Community Development Division currently administers the City’s ERAP in coordination and collaboration with the City Attorney and Finance Department. Implementation and administration of a new Housing Stabilization Program would assume a similar structure and would also allow for additional coordination with City Homeless Services and SORT staff.

CEQA CONSIDERATION:

Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

STRATEGIC PLAN INITIATIVE:

The City’s ERAP and proposed Housing Stabilization Program are intended to provide significant economic relief and immediate resources to City residents who have been negatively impacted by the Covid-19 pandemic, are at-risk of eviction or utility loss, and are in need of necessary, qualified financial assistance to access and secure permanent housing In doing so, these programs support the City Council Strategic Plan 2022-2025 Goals and Strategies of Housing/Affordable Housing.

FISCAL AND SUSTAINABILITY IMPACT:

The acceptance and execution of Amendment Number 2 and a new Agreement for Housing Stabilization will have no impact on the General Fund. Funds are appropriated & available within the United Way fund.

ATTACHMENTS:

Resolution
Amendment Number 2 – UW Community Impact Grant Agreement ERAP R2 – Draft Amendment Number 1 – UW Community Impact Grant Agreement ERAP R2 UW Community Impact Grant Agreement ERAP R2
UW Community Impact Grant Agreement – Housing Stabilization - Draft 1 RESOLUTION NO. (N.C.S.)

A RESOLUTION OF THE CITY OF SALINAS CITY COUNCIL AUTHORIZING THE EXECUTION OF AMENDMENT NUMBER 2 TO THE COMMUNITY IMPACT GRANT AGREEMENT FOR EMERGENCY RENTAL ASSISTANCE ROUND 2 WITH

THE UNITED WAY OF MONTEREY COUNTY AND THE EXECUTION OF A NEW

COMMUNITY IMPACT GRANT AGREEMENT WITH THE UNITED WAY OF

MONTEREY COUNTY FOR HOUSING STABILIZATION
WHEREAS, in 2021, through the United Way of Monterey County’s (UWMC) administration of funds, initially allocated to the County of Monterey, the City was awarded two rounds of U.S. Department of Treasury Emergency Rental Assistance Program (ERAP) funds, totaling more than $15,000,000; and
WHEREAS, in July of 2022, the City executed Amendments Number 1 and 2, to allow for a necessary administrative transfer of funds between the City’s two rounds of funding and to allow UWMC to meet a designated expenditure milestone; and WHEREAS, through Amendments Number 1 and 2, the City also received and an additional $647,451 in ERAP Round 1 funds; and
WHEREAS, the City’s ERAP is experiencing a decline in support requests from eligible applicants and its Community Impact Grant for Emergency Rental Assistance Round 2 Agreement (ERAP R2) has a current balance of $1,151,863 and is set to expire on September 30, 2023; and WHEREAS, UWMC has requested that the City transition $870,000 of its current ERAP R2 balance to establish a newly allowed Housing Stabilization Program; and WHEREAS, under the proposed Amendment Number 2, the remaining balance of the City’s current ERAP R2 fund allocation, $281,863, will remain available to support residents under its original intended use to resolve rental and utility arrears through July 31, 2024; and WHEREAS, entering into a new UWMC Community Impact Agreement for Housing Stabilization will allow the City to provide Housing Stabilization support through to July 31, 2025 while diversifying the scope of services and additional resources available to renters, landlords, and service providers; and
WHEREAS, the new UWMC Community Impact Agreement for Housing Stabilization will further bolster the City’s partnership with the Housing Authority of the County of Monterey (HACM) to house families that have been issued a housing voucher but are unable to afford security deposits required to obtain permanent housing; and WHEREAS, the City will allocate funds to support a full-time Housing Navigator and the implementation of a rapid rehousing pilot program operated by the Salinas Outreach and Response Team (SORT).
2 WHEREAS, the City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council authorizes the City Manager or designee to execute Amendment Number 2 to United Way Monterey County Community Impact Grant Agreement for the Emergency Rental Assistance Program Round 2; and BE IT FURTHER RESOLVED that the Salinas City Council authorizes the City Manager or designee to execute a new UWMC Community Impact Grant Agreement for Housing Stabilization.

PASSED AND APPROVED this 20th day of June 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:
______________________________
Kimbley Craig, Mayor
ATTEST:
_________________________
Patricia M. Barajas, City Clerk
AMENDMENT NUMBER 2 TO COMMUNITY IMPACT GRANT AGREEMENT BETWEEN

UNITED WAY MONTEREY COUNTY AND CITY OF SALINAS
This Amendment Number 2 (“Amendment”) is entered into and effective 6/20/2023 (“Effective Date”), by and between United Way Monterey County (UWMC) and City of Salinas (Grantee), and is made to that certain Community Impact Grant Agreement between UWMC and Grantee dated November 22, 2021 (“Agreement”).

Recitals
The Parties agree that an extension to this agreement is reasonable and in the best interests of the potential recipients of assistance under the Emergency Rental Assistance Program.

UWMC and Grantee agree to amend the Agreement as follows:

1. Grant Agreement Term (“Agreement Term”) is extended to June 30th, 2024.

2. Grant Funds Distribution Period (“Distribution Period”) is extended to December 31st, 2023.

3. Final Report Due is extended to July 31st, 2024.

4. Section 3.1 is replaced with the following: Any undistributed Grant Funds designated as Direct Assistance held by Grantee as of the end of business on December 31st, 2023, shall be returned and paid to UWMC no later than June 30th, 2024.

5. Section 6.3 Final Report is replaced with the following: Grantee shall submit a final report to UWMC not later than July 30th, 2024.

This Amendment Number 2 is executed by the duly authorized representatives of United Way Monterey County and City of Salinas to be effective as of the Effective Date first set forth above.

United Way Monterey County City of Salinas
By: By:

Katy Castagna, President and CEO Steven Carrigan, City Manager Date: Date:

By:

Christopher A. Callihan,
City Attorney
Date:

Rhonda Combs, Assitant City Attorney
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AMENDMENT NUMBER 1 TO COMMUNITY IMPACT GRANT AGREEMENT BETWEEN

UNITED WAY MONTEREY COUNTY AND CITY OF SALINAS
This Amendment Number 2 ("Amendment") is entered into and effective 7/8/22 ("Effective Date"), by and between United Way Monterey County (UWMC) and City of Salinas (Grantee), and is made to that certain Community Impact Grant Agreement between UWMC and Grantee dated November 22, 2021 ("Agreement'').

Recitals
The Parties agree that a redistribution of funding is reasonable and in the best interests of the potential recipients of assistance under the Emergency Rental Assistance Program.

UWMC and Grantee agree as follows:

1. Grantee will adjust its allocation of Emergency Rental Assistance Program (round 2) direct assistance funds to be used by Grantee pursuant to the terms and conditions of the Agreement and this Addendum ("Additional Program Funds"). The funds will be adjusted as follows:

Original allocation Adjustment Final Allocation
Round 2 (State and Federal) ($300,000.00) $8,700,000.00 State
$9,000,000.00

2. Grantee agrees to use the Additional Program Funds in the total amount of $300,000.00 pursuant to the terms of the Agreement and as follows: the amount of $300,000.00 shall be used in direct assistance to qualified recipients under the Program.

3. No further changes to the Agreement are made by this Addendum and in all other respects, the Agreement remains in full force and effect. Should there be a conflict between the terms and provisions of this Addendum and those of the Agreement, the terms and provisions of this Addendum shall govern.

This Addendum Number 1 is executed by the duly authorized representatives of United Way Monterey County and City of Salinas to be effective as of the Effective Date first set forth above.

United Way Monterey County City of Salinas
By: ~~ Cub-er=
Katy ast gna, President and CEO
lrDocuSigned by:

By:_~ ~E4~~
~teven L;amgan, L;lty Manager
Date: ff. /f / 20 2,--Z..--- Date: --------
r-:DocuSigned by:

By:_~~f:;330s:!ls
Christopher A. Callihan, City Attorney
Date: --------
1 COMMUNITY IMPACT GRANT AGREEMENT

BETWEEN

UNITED WAY MONTEREY COUNTY AND GRANTEE
City of Salinas
This Community Impact Grant Agreement (“Agreement”) is made and effective as of the date this Agreement is fully executed by and between United Way Monterey County (UWMC) and Grantee (“Effective Date”). Funds from UWMC granted pursuant to this Agreement (“Grant Funds”) shall be used by Grantee only for the purposes described in this Agreement and are subject to Grantee’s acceptance of and compliance with the terms and conditions set forth in this Agreement. This Agreement shall be effective upon execution by duly authorized representatives of UWMC and Grantee.

GRANT SUMMARY
Grantee Name: City of Salinas (“Grantee”)
Grant Funds Amount:

Funding Source
(Federal & State)
Direct Assistance
(Rent & Utilities)
Indirect Assistance
(Administration)
Total Funding
Amount
State and Federal U.S. $9,000,000 $1,000,000 $10,000,000 Grant Agreement Term (“Agreement Term”): October 15, 2021 – June 30, 2023 Grant Funds Distribution Period (“Distribution Period”): October 15, 2021 – May 31, 2023, (All grant funds must be distributed no later than September 30, 2023.) Final Report Due: No Later Than July 31, 2023

RECITALS
A. UWMC is partnering with Monterey County Department of Social Services to distribute Federal and State Emergency Rent Assistance Program funds to eligible low-income households in Monterey County. The Monterey County Emergency Rent Assistance Program targets low-income residents and landlords adversely impacted by the COVID-19 pandemic, assisting residents throughout Monterey County who may be at risk of becoming homeless.

B. For the purposes of this Grant and the distribution of Grant Funds sourced from the U.S.

Treasury, under Federal Rules and Regulations and as defined in the Federal Register, the County of Monterey is considered a “Recipient” of the Federal funds, UWMC is considered a “Contractor” of the County, and the Grantee is considered a “Subrecipient” of the Federal funds portion of the Grant Funds.

DocuSign Envelope ID: 43088B25-906C-46A2-8334-45C1CA07AEC9 2 AGREEMENT

1. Grant Purpose. The purpose of Monterey County Emergency Rent Assistance Program (MCERAP) is to distribute funding to provide rental and utility assistance to low-income eligible households located in Monterey County (“Participants”) that are facing housing instability because of loss or reduction in income due to the COVID-19 pandemic.

2. Use of Grant Funds. Grantee certifies that no Federal appropriated funds have been paid or will be paid, by or on behalf of Grantee, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.

2.1 If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, Grantee shall complete and submit Standard Form-LLL, “Disclosure of Lobbying Activities,” in accordance with its instructions.

2.2 Grantee shall require that the language of this certification above be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into.

Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

2.3 Grantee confirms that it retains full discretion and control over the process of selecting any persons or organizations or any equipment, supplies, or products, to carry out the purposes of this Grant under this Agreement, completely independent of UWMC.

Grantee confirms that there is no agreement, either written or oral, that UWMC can cause the selection of particular persons or organizations or direct the use of Grant Funds for any particular expenditure.

2.4 If something unexpected occurs preventing Grantee from extending services and subsequently expending all Grant Funds during the Distribution Period as set forth in this Agreement, Grantee is required to notify UWMC immediately so an alternate program plan can be developed. This includes turnover of key project staff. Except as otherwise provided in this Agreement for past due rent and utilities charges, Grant Funds may not be used for expenses incurred prior to the Distribution Period.

2.5 The Grant Funds are not intended to be used in any attempt to influence legislation within the meaning of the Internal Revenue Service (IRS) Code 4945(e). No agreement, oral or written, to that effect has been made between UWMC and Grantee. Grantee will not use any portion of the Grant Funds to influence the outcome of any specific election for candidates to public office, to carry on any voter registration drive expect as provided DocuSign Envelope ID: 43088B25-906C-46A2-8334-45C1CA07AEC9 3 in IRS code 4945(f), to induce or encourage violations of law or public policy, to cause any private inurement, or improper private benefit to occur.

3. Distribution of Grant Funds. Grant funds must be expended within the Distribution Period schedule as set forth in Attachment A Grant Funds Distribution Requirements to this Agreement for the purposes stated in this Agreement. No changes may be made in timing or budgetary use of the Grant Funds without express prior written approval from UWMC.

Grantee will provide documentation of Indirect Assistance expenditures with invoices submitted to UWMC for Distribution of Grant Funds. Grant Funds will be distributed by Grantee pursuant to Attachment A and subject to the following:

3.1 Undistributed Grant Funds. Any undistributed Grant Funds designated as Direct Assistance held by Grantee as of the end of business on May 31, 2023, shall be returned and paid to UWMC no later than June 15, 2023.
.

3.2 Grant Funds Advance. In order to assist Grantee with cashflow management in the first (1st) month of the Distribution Period, UWMC shall carry over the advance provided to Grantee outlined in the original Community Impact Agreement effective 3/22/21.

3.3 Monthly Payments. Additional payments of Grant Funds to Grantee will be reimbursements based on Grantee’s complete and timely monthly reports pulled from the program software. UWMC will make its best efforts to pay Grantee within thirty (30) days of receiving a completed monthly report from Grantee.

4. Eligibility Requirements for Grant Funds Distribution. Grantee shall ensure, verify, and document that all Participants in this Grant Program meet all the following eligibility conditions and requirements:

4.1 Location. Participants must reside within the boundaries of Monterey County on property located within the geographic boundaries of the County of Monterey.

4.2 Income. Participants must meet all income eligibility guidelines defined as at or below eighty percent (80%) of the Area Median Income (AMI) for Monterey County, and Grantee shall give priority to eligible households at or below fifty percent (50%) of AMI, as illustrated in the following chart. Please note that this information is subject to change pending 2022 annual updates:

Household 1 Person 2 People 3 People 4 People 5 People 6 People 80% AMI $56,950 $65,100 $73,250 $81,350 $87,900 $94,400 50% AMI $35,600 $40,700 $45,800 $50,850 $54,950 $59,000

4.3 Rent/Utilities Cap. Grant Funds distributed to a Participant (recipient head of household) shall not exceed an amount equal to twelve (18) months of assistance per Participant household. Participants are eligible of 18 months assistance for rent and 12 months of utility bill assistance. Future assistance may not exceed three (3) months distributed at one time. Amounts in arrears for rent and utilities must be paid prior to amounts for future costs. Any utilities included in the cost of rent paid to the property DocuSign Envelope ID: 43088B25-906C-46A2-8334-45C1CA07AEC9 4 owner/landlord/manager shall count as rental assistance for the purposes of reporting for this program.

If a Participant benefited from the ERAP 1 program the cumulative benefit for both ERAP 1 and ERAP 2 is 18 months for both rent and utility bill assistance.

4.4 Rent Agreement. Participant shall confirm and Grantee must verify that an agreement exists between property owner/landlord and Participant (recipient head of household) pertaining to rent for the household. Grantee shall make payment directly to the property owner/landlord/manager except in cases where the relationship has been verified but the property owner/landlord/manager is unwilling to participate.

4.5 Utilities Agreement. Participant shall provide and Grantee must verify that an agreement exists between utility company and Participant (recipient head of household) pertaining to utilities for the household. Grantee shall make payment directly to the utility company.

5. Participant Documentation/Grantee Required Activities. Potential Participants will access Grantee through either a 211-call referral or through an online portal application referral based on established qualifying criteria. Grantee will be able to screen applicants to determine eligibility using the program software.

5.1 Eligibility Documentation. Grantee will contact eligible applicants to determine the process for receiving documentation demonstrating Participant’s eligibility. Qualifying documentation provided to Grantee shall include: (i) a lease or landlord letter, (ii) utility bills, (iii) landlord address, (iv) IRS Form W9 tax information for the landlord, (v) copy of applicant’s identification, and (vi) attestation or proof of applicant’s income. All documents shall be vetted by Grantee following the guidelines outlined in UWMC’s Fraud Prevention Policy and Landlord non-compliance procedures.

5.2 Grantee Activities. In order to participate in this Grant Program, Grantee agrees to the following Grant Program requirements:
 Participate in all software training and receive ongoing technical assistance;  Appoint staff to receive referrals, screen participants, provide case management support for participants and administer the benefits;
 Meet weekly as needed with UWMC and other stakeholders to troubleshoot and address challenges;
 Monitor referral emails and document when referrals result in rent and or utility assistance in the program software;
 Offer to make Smart Referrals using Smart Referral software for clients to other needed Monterey County health and human services using the Smart Referral software; make best effort to provide at least one third of program beneficiaries with Smart Referrals. Follow up on Smart Referrals to ensure referrals result in services.  Develop a process for receiving and verifying documents from potential participants;  Store residents’ documents in agency’s files (electronic or hard copy) system for a minimum of 5 years.
 Document the amount paid, the payee type, category of assistance, months in arrears and prospective benefits paid, check numbers, payment dates, and the funding source in the program software;
 Participate in monthly Active Referral Network meetings; and DocuSign Envelope ID: 43088B25-906C-46A2-8334-45C1CA07AEC9 5  Maintain up to date program and email address contact information in the 211 iCarol database.

6. Required Reports. Grantee is responsible for maintaining books and records of all Grant Funds received and the expenses incurred until all requirements under this Agreement have been fulfilled and will provide additional detail to UWMC within ten (10) days upon request by UWMC. Grantee shall file with UWMC monthly reports on progress towards Grantee requirements under this Agreement and a final report.

6.1 Monthly Report. Grantee shall report monthly by ensuring payment data is entered into the program software no later than five (5) business days after payment to client is made.

Monthly reports generated from the program software and from the Smart Referral Software shall include the following information:
 The number, type and date of payments made;
 The number of Smart Referrals made to other local health and human services  The number of Smart Referrals made to other health and human services that result in services
 The dollar amount of payments made per benefit: Rent, Internet, Other Housing, and/or Utility Assistance;
 Landlord and/or utility provider contact information;  Number of months and amounts of arrears and future rent provided;

6.2 Monthly Cost Reimbursement Request. Not later than the eighth (8th) day of each month, Grantee shall email to UWMC a request for Indirect Assistance cost reimbursement using the template provided by UWMC. Grantee shall also include compelling success stories and personal accounts of how this Grant Program has helped to support low income households.

6.3 Final Report. Grantee shall submit a final report to UWMC not later than June 30, 2023.

The final report shall provide cumulative results data and include the following:
 Lessons learned and organizational/programmatic changes made as a result of this work;
 Challenges highlighted and recommendations to address in future activities;  Description of the most significant result achieved through the program; and  A detailed account showing how Grant Funds were distributed and expended based upon the budget Grantee submitted with its proposal.

7. Confidentiality and Privacy. Each party recognizes the importance of the other party’s Confidential Information. In particular, each party recognizes and agrees that the Confidential Information of the other is critical and valuable to their respective businesses and that neither party would enter into this Agreement without assurance that such information will be distributed only on a need to know basis and will be protected at least at the same level as the party uses to project its own confidential information. By signing this agreement, each party agrees to only use personal information for the express purpose of making referrals and providing services. Neither party shall include any Participant Protected Health Information when making referrals. Refer to Attachment D for HIPAA compliance certification. By entering into this Agreement, Grantee agrees to the terms and conditions of the HIPAA Certification attached as Attachment D to this Agreement and incorporated by this reference.

DocuSign Envelope ID: 43088B25-906C-46A2-8334-45C1CA07AEC9 6 8. Data Sharing. United Way Monterey County’s Smart Referral Software is a resource, information, and referral hub that connects individuals with health and social services, insurance, financial aid, debt and tax preparation, counseling, housing, food, transportation, employment and job training, disaster relief and other service providers. Network partners have access to dashboards where they can respond to referrals received, monitor the services, keep track of outcome improvements, and run reports. Client personal and demographic information is stored in the Amazon Web Services database.

8.1 Smart Referral Software Data Sharing and User Agreement. By entering into this Agreement, Grantee agrees to utilize the Smart Referral Software system and agrees to the terms and conditions of the Smart Referral Software Data Sharing and User Agreement attached as Attachment B to this Agreement and incorporated by this reference.

8.2 Referral Consent. Before referrals can be made to a Grantee, an applicant must sign or indicate referral consent. This form is available in English and Spanish on the Smart Referral site and can be signed online. See Attachment D for a copy of the referral consents. Participants can provide verbal approvals to program staff.

9. Media and Marketing. Grantee is expected to visibly recognize UWMC in all appropriate places including, but not limited to, marketing materials, websites, presentations to donors or community groups; using UWMC’s name or logo when communicating about the services made possible by this Grant or doing interviews related to it. UWMC encourages Grantees to make announcements about this Grant award. UWMC also welcomes Grantee’s photos reflecting services made possible by the Grant. A copy of a photo release form and instructions for publicizing the Grant will be provided by UWMC via email upon receipt of this signed Agreement. UWMC may include information about this Grant in its periodic public records and may also refer to this Grant in press releases. By accepting these Grant Funds, Grantee agrees to such disclosures. Grantee Shall maintain an up-to-date profile in the 211 Monterey County database. UWMC will use best efforts to provide appropriate marketing and outreach to spread awareness about the services Grantee is providing, in addition to listing service locations on the UWMC website.

10. Organizational Excellence. Grantee shall:

10.1 Complete periodic financial audits by an independent, certified public accountant. Audits must document financial management in accordance with recognized and accepted accounting principles. Generally, audits must be conducted annually, no later than six (6) months after the close of Grantee’s fiscal year.

10.2 Maintain a non-discrimination policy in compliance with applicable federal, state and local laws, and provide a copy of this policy to UWMC as requested.

10.3 Retain financial responsibility for its affairs, including all financial obligations, fiscal solvency, and any deficits it may incur.

10.4 Notify UWMC, in writing, of significant changes in the Grantee’s senior or programmatic leadership, including executive staff, and Board of Directors within fifteen (15) days of said changes and/or any investigation by any policy agency, government treasury DocuSign Envelope ID: 43088B25-906C-46A2-8334-45C1CA07AEC9 7 department investigation or any other regulatory agency investigation within fifteen (15) days of becoming aware of such investigation.

11. Termination. UWMC or Grantee shall have the right to terminate this Agreement without stating a cause or reason upon sixty (60) days’ prior written notice to the other party. UWMC or Grantee shall have the right to terminate this Agreement upon thirty (30) days written notice in the event that the other party shall in any material way breach this Agreement or default in the performance of any of its obligations as described in this Agreement.

11.1 Insolvency. This Agreement shall terminate automatically and without required written notice, upon the voluntary or involuntary dissolution of either party, upon the filing of a petition by either party seeking relief from its creditors under any federal or state bankruptcy or insolvency law, upon the appointment of a receiver for either party or upon the execution by either party of an assignment for the benefit of creditors.

11.2 Repayment of Grant Funds. UWMC reserves the right to require repayment of any unexpended Grants Funds if necessary, in UWMC’s sole and absolute judgement, to comply with any law or regulation applicable to this grant. In this event, UWMC will notify Grantee in writing and provide an opportunity to respond.

12. General Provisions. Grantee shall not assign, subcontract, or transfer its interest or obligations under this Agreement. If any portion of this Agreement is found to be in conflict with any applicable laws, such portion shall be inoperative, null and void insofar as it is in conflict with said laws, but the remainder of this Agreement shall continue to be in full force and effect. This Agreement shall be governed by the laws of the State of California.

13. Program Point of Contact. The following individuals are the primary points of contact for the respective parties for this Grant Program under this Agreement.

Party Name Contact Information
UWMC Kelly DeWolfe [email protected]
City of Salinas Beatriz Trujillo-Ortega [email protected]

14. Entire Agreement. This Agreement constitutes the entire agreement between the parties pertaining to the subject matter, and supersedes all prior agreements, representations, and understandings. No modification of the Agreement shall be binding unless in writing and signed by the parties.

DocuSign Envelope ID: 43088B25-906C-46A2-8334-45C1CA07AEC9 8 This Agreement is hereby executed by duly authorized officers of the parties and shall be effective upon signature of both parties with the Effective Date being the last date of signature.

UWMC GRANTEE
United Way Monterey County City of Salinas
By: By:

Katy Castagna, President and CEO Steven Carrigan, City Manager Date: Date:

APPROVED AS TO FORM:

By:

Christopher A. Callihan
City Attorney

Date:

Address for notice: Address for notice:

Unite Way Monterey County City of Salinas
Attn: President and CEO Attn: Megan Hunter
60 Garden Court, Suite 350 65 W Alisal St
Monterey, CA 93940 Salinas, CA 93901
DocuSign Envelope ID: 43088B25-906C-46A2-8334-45C1CA07AEC9 11/21/2021 | 8:36 AM PST
11/22/2021 | 11:15 AM PST 11/21/2021 | 10:29 AM PST
9 ATTACHMENT B

SMART REFERRAL SOFTWARE DATA SHARING AND USER AGREEMENT

BETWEEN UWMC AND GRANTEE
By entering into the Community Impact Grant Agreement, UWMC and Grantee (“Partner” in this User Agreement) do hereby mutually agree to the following terms and conditions of this Smart Referral Software Data Sharing and User Agreement (“User Agreement”). Each party recognizes the importance of the other’s Confidential Information. In particular, each party recognizes and agrees that the Confidential Information of the other is critical to its respective businesses and that neither party would enter into this User Agreement without assurance that such information will be distributed only on a need to know basis and will be protected at least at the same level each party uses to project its own confidential information. Pursuant to this User Agreement, each party agrees to only use personal information for the express purpose of making referrals and determining the outcomes of referrals.

1. Obligations of United Way Monterey County (UMWC). To ensure safe and secure warehousing of data, UWMC shall comply with all applicable laws that require the notification of effected individuals and appropriate authorities in the event of unauthorized release of Personally Identifiable Information (PII) or other event requiring notification. In the event of a breach of any of UWMCs obligations related to PII under this User Agreement, UWMC shall:
a. Notify Participant of such event within twenty-four (24) hours of discovery; b. To the extent Provider has an independent legal obligation, assume direct responsibility for informing and notifying affected individuals and appropriate authorities in accordance with applicable law; and
c. Provide Participant with a copy of any notification(s) to affected individuals and appropriate authorities (“Notification of PII Event”).

2. Obligations of Smart Referral Partner Agency.
a. Partner owns and maintains their client data that will be located in Amazon Web Services in the SRN software System.
b. Respond to Participant’s personal information requests. c. Identify the case managers and team members to be provided access to the SRN software System for collaboration purposes.
d. Review Participant Referral Authorization & Consent to Release of Information document with clients
e. Ensure agency clients sign referral authorization form

3. Data Access, Acquisition, and Requirements. The Smart Referral Partner, will be able to access the software and run reports on the following client level information:
 # and type of referrals received and made by individual staff members  # and type of referrals that lead to services
 # and % of their clients that improve in economic mobility and determinants of health (as a result of active referrals or of partner’s services if used as an outcome measurement tool)
 Client referrals and client service history
 Client demographic information

4. Authorized User Training. Partner will, at its own expense, provide to all persons who will be accessing Data (“Authorized Users”), appropriate training regarding, without limitation, proper use of the Smart Referral system, Data exchanged and/or, viewed, accessed or downloaded to the partners electronic system from the Smart Referral Network. Participant DocuSign Envelope ID: 43088B25-906C-46A2-8334-45C1CA07AEC9 10 will maintain reasonably detailed logs and records of its Authorized Users, notify United Way Monterey Count promptly if any Authorized User’s access is terminated, compromised or Data Access Privileges have changed. UWMC may require partners to demonstrate compliance with these provisions from time to time upon UWMC’s written request.

5. Design and Implementation: The primary contact for each Party shall be designated below.

The primary contact will have the primary authority and serve as the central point of communication for all Participant onboarding tasks and the issuance of Authorized User accounts. In the event a primary contact becomes unavailable or unresponsive, the primary contact shall be replaced by another individual with the same or better qualifications and availability within ten (10) days of written request. UWMC shall not be liable for any delays caused by the failure of Partner to provide qualified personnel, systems and software to permit Data to be transmitted securely to the Smart Referral Software.

6. Onboarding: The parties shall meet and mutually agree to an onboarding and implementation schedule within thirty (30) days of execution of this DUA, or other agreed upon date. The following persons shall have primary responsibility and shall serve as the central point of contact for each of the parties. Each of the parties shall promptly notify the other in writing (e.g. email) of any substitutes to the persons named below.

Grantee Name Contact Information
UWMC Onboarding Mgr. Josh Madfis [email protected] Authorized User
Administrator Josh Madfis [email protected] Partner Onboarding Mgr.

Authorized User
Administrator

7. Data To Be Uploaded to the Smart Referral Network: The value of Data depends on its completeness, accuracy and timeliness. Partner and UWMC will ensure that the Data shared in the SRN is accurate and complete. Partner or UWMC or both (as indicated below) will provide access to and/or transmit the Data indicated, and provide updated Data as and when new information is available. Neither Party will withhold Data unless: (i) the individual who is the subject of the Data has not consented (or authorized) Partner or UWMC to share Data; (ii) sharing the Data with the Partner or UWMC would violate the individual’s written authorization or the revocation of an authorization to share; or (iii) if disclosing the particular Data would violate Applicable Privacy Laws or the agreement.

Data to be Uploaded to the Smart Referral Software
DATA ACCESS: Partner shall be granted the following Data Access privileges:
[_____X__] View, Download and Enter Data in the Smart Referral Software: View, Download and Enter Data, permits the Partner to retrieve Data from and enter Data into the Smart Referral software Database.

FREQUENCY OF DATA UPDATES: Data will be transmitted on the following schedule:
[__X__] Weekly
DocuSign Envelope ID: 43088B25-906C-46A2-8334-45C1CA07AEC9 Rod Powell [email protected]
Beatriz Trujillo [email protected]
11 DATA ELEMENTS: [_X__] Partner, [___] UWMC shall transmit or exchange the following Data Elements about its Clients (if available):

Identifiers
Name: First, Last, Middle
Residential Address
City
Zip Code
Cell Phone
Email
Gender
Birthdate
Ethnicity
Race
Primary Language
Income
Household Size
Education Highest Level
Disability Status:

DocuSign Envelope ID: 43088B25-906C-46A2-8334-45C1CA07AEC9 12 ATTACHMENT C

REFERRAL AUTHORIZATION & CONSENT TO RELEASE OF INFORMATION The purpose of this Referral Authorization & Consent to Release of Information is (i) to obtain your permission to refer you to partner organizations who are members of the Monterey County Active Referral Network, and (ii) to obtain your consent to the release of certain personal information to partner organizations to which you are referred. Partner organizations to whom you are referred, may “forward” your referral to another agency to whom they believe has services for which you would benefit.

The Monterey County Smart Referral Network (The Network) is a resource and information hub that connects individuals to a range of a community benefit organizations which focus on l well-being of Monterey County residents. The Network makes referrals through a free searchable online database. The Network provides referrals, care coordination, outreach, education, and targeted services by allowing authorized staff to share and access certain limited client information. The Network operates over the internet and uses many security protections to ensure confidentiality of your information.

By signing below, you authorize us to make referral to member organizations of The Network, and you consent to the release of your following personal information: name, age, gender, ethnicity, race, income category, city/county of residence, access to health care, language, disability, veteran status, education, and contact information. We will share this information with our partner organizations, who use it to find a service for which you are eligible. You can expect to be contacted by one or more of the organizations in The Network to receive services that meet your specific needs. Your information will be kept confidential by the organizations that provide the additional services to you.

You have the right to access and verify your personal information, to receive a list of organizations belonging to The Network, to restrict release of your information to certain member organizations, and to revoke your referral authorization and consent to release of information at any time. To revoke your authorization please contact the person who made the original referral for you.

Service providers are able to see services you have received and progress you have made in your economic mobility. This helps inform any additional services you might need and allows service providers to work together to ensure you access the most appropriate services.

By signing below, I authorize referrals to member organizations of The Network and consent to the release of my personal information to such organizations in order to potentially access services to meet my specific needs. Unless extended in writing, this Referral Authorization & Consent to Release of Information will expire twelve (12) months after the date appearing below.

Referring Agency: ______________________________
Client Name (Printed): Date:

Client Signature:

DocuSign Envelope ID: 43088B25-906C-46A2-8334-45C1CA07AEC9 13 Autorización de Referencia y Consentimiento para la Divulgación de Información El propósito de esta Autorización de Referencia y Consentimiento para la Divulgación de Información es (i) obtener su permiso para referirlo a una de nuestras organizaciones asociadas que son miembros de Monterey County Active Referral Network, y (ii) obtener su consentimiento para divulgar cierta información personal a la organización a la que lo refieran.

The Monterey County Smart Referral Network (The Network) es un centro de recursos e información que conecta a las personas con una variedad de organizaciones que se centran en el bienestar financiero y otros servicios a los residentes de el condado de Monterey. The Network hace referencias en línea a través de una base de datos de búsqueda gratuita. The Network proporcionara referencias, coordinación de atención, propagación de información, educación y servicios específicos al permitir que el personal autorizado comparta y acceda cierta información limitada del cliente. The Network opera a través de Internet y utiliza protecciones de seguridad para garantizar la confidencialidad de su información.

Al firmar a continuación, nos autoriza a referirlo a una organización asociada de The Network y acepta la divulgación de su siguiente información personal: nombre, edad, sexo, etnicidad, raza, sus ingresos, ciudad / condado de residencia, acceso a cuidado de salud, idioma, discapacidad, estado de veterano, educación e información de contacto. Compartiremos esta información con nuestras organizaciones asociadas, y puede esperar que una o más organizaciones de The Network se comuniquen con usted para recibir servicios que cumplan con sus necesidades. Su información se mantendrá confidencial por las organizaciones que le brinden servicios adicionales.

Tiene derecho a acceder y verificar su información personal, a recibir una lista de organizaciones que pertenecen a The Network, a restringir la divulgación de su información a ciertas organizaciones asociadas y a revocar su autorización de referencia y consentimiento para divulgar información en cualquier momento. Para revocar su autorización, comuníquese con la persona que originalmente hizo la referencia por usted.

Los proveedores de servicios podrán ver los servicios que ha recibido y el progreso que ha realizado en su movilidad económica. Esto ayuda a informar cualquier servicio adicional que pueda necesitar y permite que los proveedores de servicios trabajen juntos para garantizar que acceda a los servicios más apropiados.

Al firmar a continuación, autorizo referencias a organizaciones asociadas de The Network y doy mi consentimiento para la divulgación de mi información personal a dichas organizaciones con el fin de acceder a servicios que satisfagan mis necesidades específicas. A menos que se extienda por escrito, esta Autorización de Referencia y Consentimiento para la Divulgación de Información vencerá doce (12) meses después de la fecha a continuación.

Agencia de referencia : ______________________________
Nombre del Cliente: Fecha:

Firma del Cliente:

DocuSign Envelope ID: 43088B25-906C-46A2-8334-45C1CA07AEC9 14 ATTACHMENT D

HEALTH INSURANCE PORTABILITY & ACCOUNTABILITY ACT (HIPAA) CERTIFICATION A. Sections 261 through 264 of the federal Health Insurance Portability and Accountability Act of 1996, Public Law 104-191, known as “the Administrative Simplification provisions,” direct the Department of Health and Human Services to develop standards to protect the security, confidentiality and integrity of health information, and pursuant to the Administrative Simplification provisions, the Secretary of Health and Human Services has issued regulations modifying 45 CFR Parts 160 and 164 (“HIPAA Privacy Rule”).

B. Grantee and United Way have entered into an Agreement (“Agreement”) to which this Certification is an attachment whereby Grantee will provide certain services to United Way, pursuant to which Grantee may have access to Protected Health Information in fulfilling its responsibilities under the Agreement. In consideration of the Parties’ continuing obligations under the Agreement, compliance with the HIPAA Privacy Rule, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, Grantee agrees to the provisions of this Certification and of the HIPAA Privacy Rule and to protect the interests of United Way.

I. DEFINITIONS
Except as otherwise defined herein, any and all capitalized terms in this Section shall have the definitions set forth in the HIPAA Privacy Rule. In the event of an inconsistency between the provisions of this Certification and mandatory provisions of the HIPAA Privacy Rule, as amended, the HIPAA Privacy Rule shall control. Where provisions of this Certification are different than those mandated in the HIPAA Privacy Rule, but are nonetheless permitted by the HIPAA Privacy Rule, the provisions of this Certification shall control.

The term “Protected Health Information” means individually identifiable health information including, without limitation, all information, data, documentation, and materials, including without limitation, demographic, medical and financial information, that relates to the past, present, or future physical or mental health or condition of an individual; the provision of health care to an individual; or the past, present, or future payment for the provision of health care to an individual; and that identifies the individual or with respect to which there is a reasonable basis to believe the information can be used to identify the individual.

Grantee acknowledges and agrees that all Protected Health Information that is created or received by United Way and disclosed or made available in any form, including paper record, oral communication, audio recording, and electronic display by United Way, or its operating units, to grantee or is created or received by grantee on United Way’s behalf shall be subject to this Certification.

II. CONFIDENTIALITY REQUIREMENTS
(a) Grantee agrees:
(i) to use or disclose any Protected Health Information solely: (1) for meeting its obligations as set forth in any agreements between the Parties evidencing their business relationship or (2) as required by applicable law, rule or regulation, or by accrediting or credentialing organization to whom United Way is required to disclose such information, or as otherwise permitted under this Certification, or the underlying Agreement, (if consistent with this Certification and the HIPAA DocuSign Envelope ID: 43088B25-906C-46A2-8334-45C1CA07AEC9 15 Privacy Rule), or the HIPAA Privacy Rule, and (3) as would be permitted by the HIPAA Privacy Rule if such use or disclosure were made by COUNTY; and (ii) at termination of the Agreement, (or any similar documentation of the business relationship of the Parties), or upon request of United Way, whichever occurs first, if feasible grantee will return or destroy all Protected Health Information received from or created or received by grantee on behalf of United Way that grantee still maintains in any form, and retain no copies of such information, or if such return or destruction is not feasible, grantee will extend the protections of this Agreement to the information and limit further uses and disclosures to those purposes that make the return or destruction of the information not feasible; and (iii) to ensure that its agents, including a subcontractor(s), to whom it provides Protected Health Information received from or created by grantee on behalf of United Way, agrees to the same restrictions and conditions that apply to grantee with respect to such information. In addition, grantee agrees to take reasonable steps to ensure that its employees’ actions or omissions do not cause grantee to breach the terms of the Agreement. (b) Notwithstanding the prohibitions set forth in this Certification or the Agreement, grantee may use and disclose Protected Health Information as follows:
(i) if necessary, for the proper management and administration of grantee or to carry out the legal responsibilities of grantee, provided that as to any such disclosure, the following requirements are met:
(A) the disclosure is required by law; or
(B) Grantee obtains reasonable assurances from the person to whom the information is disclosed that it will be held confidentially and used or further disclosed only as required by law, or for the purpose for which it was disclosed to the person, and the person notifies grantee of any instances of which it is aware in which the confidentiality of the information has been breached;
(ii) for data aggregation services, if to be provided by grantee for the health care operations of United Way pursuant to any agreements between the Parties evidencing their business relationship. For purposes of this Certification and the Agreement, data aggregation services means combining Protected Health Information by grantee with the protected health information received by grantee in its capacity as grantee of another United Way, to permit data analyses related to health care operations of the respective covered entities. (c) Grantee will implement appropriate safeguards to prevent use or disclosure of Protected Health Information other than as permitted in this Certification. The Secretary of Health and Human Services shall have the right to audit grantee’s records and practices related to use and disclosure of Protected Health Information to ensure compliance with the terms of the HIPAA Privacy Rule. Grantee shall report to United Way any use or disclosure of Protected Health Information which is not in compliance with the terms of this Certification of which it becomes aware. In addition, Grantee agrees to mitigate, to the extent practicable, any harmful effect that is known to grantee of a use or disclosure of Protected Health Information by Grantee in violation of the requirements of this Certification or the Agreement.

III. AVAILABILITY OF PHI
Grantee agrees to make available Protected Health Information to the extent and in the manner required by Section 164.524 of the HIPAA Privacy Rule. Grantee agrees to make Protected Health Information available for amendment and incorporate any amendments to Protected DocuSign Envelope ID: 43088B25-906C-46A2-8334-45C1CA07AEC9 16 Health Information in accordance with the requirements of Section 164.526 of the HIPAA Privacy Rule. Grantee agrees to make Protected Health Information available for purposes of accounting of disclosures, as required by the HIPAA Privacy Rule.

IV. TERMINATION
Notwithstanding anything in this Certification or the Agreement to the contrary, United Way shall have the right to terminate the Agreement immediately if United Way determines that grantee has violated any material term of this Certification and/or the Agreement. If United Way reasonably believes that grantee will violate a material term of this Certification and/or the Agreement and, where practicable, United Way gives written notice to grantee of such belief within a reasonable time after forming such belief, and grantee fails to provide adequate written assurances to United Way that it will not breach the cited term of this Certification and/or the Agreement within a reasonable period of time given the specific circumstances, but in any event, before the threatened breach is to occur, then United Way shall have the right to terminate the Agreement immediately.

V. MISCELLANEOUS
Except as expressly stated herein or the HIPAA Privacy Rule, the parties to the Agreement do not intend to create any rights in any third parties. The obligations of grantee under this Section shall survive the expiration, termination, or cancellation of this Certification and/or the Agreement, and/or the business relationship of the parties, and shall continue to bind grantee, its agents, employees, contractors, successors, and assigns.

The parties agree that, in the event that any documentation of the arrangement pursuant to which grantee provides services to United Way contains provisions relating to the use or disclosure of Protected Health Information which are more restrictive than the provisions of this Certification or the Agreement, the provisions of the more restrictive documentation will control. The provisions of this Certification and the Agreement are intended to establish the minimum requirements regarding grantee use and disclosure of Protected Health Information.

DocuSign Envelope ID: 43088B25-906C-46A2-8334-45C1CA07AEC9 COMMUNITY IMPACT GRANT AGREEMENT between UNITED WAY OF MONTEREY COUNTY and CITY OF SALINAS
This grant from United Way Monterey County (UWMC) is to be used only for the purposes described herein and is subject to the Grantee’s acceptance of the conditions specified below.

The agreement will be effective when it is signed by an authorized representative of the organization.

Grantee Name: City of Salinas
Grant Amount: $870,000.00
Grant Term: July 1, 2023 – July 31, 2025
Grant Purpose: To provide financial assistance, case management, housing navigation, and resource referrals for housing unstable Monterey County families allowing them to obtain stable housing
Final Report Due: October 31st, 2025
Purpose and Use of Funds:

Grantee will work with the Housing Authority of Monterey County and the Salinas Outreach and Response Team (SORT) to provide case management, housing navigation, referrals, and financial assistance to families who are experiencing homelessness. This includes, but is not limited to, providing financial assistance such as assistance with deposit, move in fees, storage fees, or application fees, to obtain stable housing, case management services to help a client maintain or obtain housing and support financial stability; housing navigation services to connect families with available housing; assistance with obtaining a housing voucher and other public benefits; making Smart Referrals; and other services as deemed appropriate by Grantee.

The goal is to connect unhoused and/or housing unstable Monterey County residents with permanent, stable housing.

Grant funds must be spent within the grant term for the purposes stated in this agreement. No changes may be made in timing or budgetary use of the grant funds without UWMC advance written approval. Grantee will provide receipts and other documentation of expenditures as back up for grant spending with invoices.

If something unexpected occurs that prevents the Grantee from extending services, and subsequently expending all funds, during the grant term the Grantee is required to notify UWMC immediately so an alternate program plan can be developed. This includes turnover of key project staff. This grant may not be used for any expenses incurred prior to the grant term.

The Grantee confirms that it retains full discretion and control over the process of selecting any persons or organizations or any equipment, supplies, or products, to carry out the purposes of this grant, completely and independently of UWMC. The Grantee confirms that there is no agreement, either written or oral, that UWMC can cause the selection of particular persons or organizations or direct the use of grant funds for any particular expenditure.

This grant is not intended to be used in any attempt to influence legislation within the meaning of the Internal Revenue Service (IRS) Code 4945(e). No agreement, oral or written, to that effect has been made between UWMC and the Grantee. The Grantee will not use any portion of the funds granted to influence the outcome of any specific election for candidates to public COMMUNITY IMPACT GRANT AGREEMENT between UNITED WAY OF MONTEREY COUNTY and CITY OF SALINAS
office, to carry on any voter registration drive expect as provided in IRS code 4945(f), to induce or encourage violations of law or public policy, to cause any private inurement or improper private benefit to occur.

The Grantee is responsible for maintaining books and records of grant funds received and the expenses incurred until all grant requirements have been fulfilled and will provide additional detail to UWMC in a reasonable time should it be requested.

Required Activities
Partnership with Housing Authority: Grantee will partner with the Housing Authority of Monterey County to identify up to 40 clients who are struggling to procure the financial cost of moving into a home using voucher. These clients will receive financial assistance to cover the cost of deposit, application fees, storage fees, and moving fees.

Salinas Outreach and Response Team (SORT): Grantee will support internal clients and/or clients referred by Smart Referral Network agencies directly from the Smart Referral Network (SRN) software. Upon receiving electronic notification, Grantee will log in to the SRN to retrieve client contact info. Grantee will outreach to all clients referred within one week, provide a confidential intake, and a Smart Referral Network Economic Mobility Continuum (EMC) assessment. When services are provided, Grantee will document in the SRN that the client was “enrolled”. After 3 months, Grantee will complete a post EMC assessment documenting client improvement. An EMC assessment will be completed every 3 months thereafter until the client no longer received services. One or more of the following Housing Navigation services will be offered for each referred client:

Up to 10 clients per month will receive Case Management and up to 20 total clients will receive Housing Navigation Services to obtain permanent housing:
 Housing Navigation: SORT will assist client families with finding appropriate, suitable, and affordable housing
 Intake: SORT will meet with each family who is referred via the SRN or internally to determine eligibility and need for the services described in this Agreement.  Case Management: Case management will support families to find resources, navigate systems and build capacity to meet their goals. They will help set expectations for maintaining housing and support with any communications between landlords to mitigate conflicts.
 Facilitated Referrals: Up to 10 clients per month will receive smart referrals to other services via the SRN to provide family assistance with food, health resources, utility assistance, financial literacy and employment coaching, or other services as needed.  Grantee and SORT will maintain up to date service information in the Smart Referral Network including the number of case management slots.
 Grantee will respond to smart referrals within a week of receiving them, outreach to clients and attempt to enroll them in their programs.

Up to 20 clients will receive financial assistance with move in fees, including but not limited to security deposit, short term storage fees, moving costs, or application fees.

COMMUNITY IMPACT GRANT AGREEMENT between UNITED WAY OF MONTEREY COUNTY and CITY OF SALINAS
Reporting:

Monthly Reports are due on the 5th of each month, or the following business day:
 Number of households and/or individuals served
 Number and type of housing or case management services provided  Number of households who obtained or maintained housing  $ amount of deposit assistance provided per household  Number of “Referred” clients received as reported in the SRN  Number of “Enrolled” clients received as reported in the SRN  Number of Smart Referrals made to other services
Quarterly Reports
 Narrative report aggregating client Economic Mobility Continuum growth and documenting program successes, challenges; and recommendations for additional supports, advocacy, and/or strategies
 One anonymous Case Study Success Story that highlights how Community Human Services has supported clients to achieve their goals
The Final report is due on January 31, 2024. The final report should provide the following:
 Total number of households served
 Number and type of housing or case management services provided  Number of households who obtained or maintained housing  $ amount of deposit assistance provided per household  Number of Smart Referrals made to other services
 Narrative report aggregating client Economic Mobility Continuum growth and documenting program successes, challenges, and recommendations for additional supports, advocacy, and/or strategies
 One anonymous Case Study Success Story that highlights how Community Human Services has supported clients to achieve their ERAP goals  Describe any lessons learned and any organizational or programmatic changes made as a result of this work
A final expense report will show how grant funds were spent based upon the budget the Grantee submitted with its proposal.

Grantee is expected to visibly recognize UWMC in all appropriate places including, but not limited to: marketing materials, websites, presentations to donors or community groups; using UWMC’s name or logo and following the organizational branding guidelines when communicating about the services made possible by this grant or doing interviews related to it.

UWMC encourages Grantees to make announcements of grants upon receipt of the grant payment. UWMC also welcomes your photos reflecting services made possible by the grant. A copy of a photo release form and instructions for publicizing the grant will be provided by UWMC via email upon receipt of this signed grant agreement. UWMC may include information on this grant in its periodic public records and may also refer to this grant in a press release. By accepting these grant funds, the Grantee agrees to such disclosures.

The Grantee is expected to maintain an up-to-date profile in the 2-1-1 Monterey County database. UWMC will also ensure that the appropriate marketing and outreach is done to spread awareness about the services the Grantee is providing, in addition to listing service locations on the UWMC website.

COMMUNITY IMPACT GRANT AGREEMENT between UNITED WAY OF MONTEREY COUNTY and CITY OF SALINAS
Organizational Excellence
The Grantee is expected to: 1) Maintain a non-discrimination policy in compliance with applicable federal, state and locals’ laws; and provide a copy of this policy to UWMC as requested. 2) Retain financial responsibility for its affairs, including all obligations and any deficits it may incur. 3) Notify UWMC, in writing, of significant changes in the Grantee’s senior or programmatic leadership, including executive staff, and Board of Directors within thirty (30) days of said changes and/or any investigation by any policy agency, government treasury department investigation or any other regulatory agency investigation within thirty (30) days of becoming aware of such investigation.

Termination and Severability
UWMC or the Grantee shall have the right to terminate this grant agreement for any reason upon sixty (60) days written notice. UWMC or the Grantee shall have the right to terminate this grant agreement upon thirty (30) days written notice if the other party shall in any material way breach this agreement or default in the performance of any of its obligations as described herein. This grant agreement shall terminate automatically and without required written notice, upon the voluntary or involuntary dissolution of either party, upon the filing of a petition by either party seeking relief from its creditors under any federal or state bankruptcy or insolvency law, upon the appointment of a receiver for either party or upon the execution by either party of an assignment for the benefit of creditors.

UWMC reserves the right to require repayment of any unexpended grants funds, if necessary, in UWMC’s judgement, to comply with any law or regulation applicable to this grant. In this event, UWMC will notify the Grantee in writing and provide an opportunity to respond.

If any portion of this grant agreement is found to be in conflict with any applicable laws, such portion shall be inoperative, null and void insofar as it is in conflict with said laws, but the remainder of the grant agreement shall continue to be in full force and effect.

Authorization
This agreement shall be effective upon signature of both parties through January 31, 2024, as approved by the undersigned President or any officers of the organizations who are authorized by Resolution of the Board of the Directors to sign this agreement.

City of Salinas United Way Monterey County
Steven Carrigan
City Manager
Katy Castagna
President and CEO
Signature
Date
Signature
Date
Organization Mailing Address:
65 W Alisal St
Salinas, CA 93901
EIN/Tax Id Number
COMMUNITY IMPACT GRANT AGREEMENT between UNITED WAY OF MONTEREY COUNTY and CITY OF SALINAS

ATTACHMENT A

SMART REFERRAL SOFTWARE DATA SHARING AND USER AGREEMENT

BETWEEN UWMC AND GRANTEE

BACKGROUND
United Way Monterey County’s Vision is to create a caring and connected community where everyone has an opportunity to succeed. One of our strategies is to help residents navigate systems and access a wide range of services more effectively through referral networks.

The Active Referral Network (ARN) provides opportunities for front line workers to learn about local organizations that provide critical services in our community. We meet monthly to share service information, learn about important programs addressing immediate needs and learn how to make referrals. The ARN fosters collaboration, develops relationships, and facilitates “active” referrals to a specific staff person.

To increase the scale and impact of the ARN and document outcomes, the United Way Monterey County has developed Smart Referral Network Software (SRN). The SRN allows users to support whole person care for their clients by making “closed loop” referrals to regional and complementary community benefit organizations. Case Managers, Community Health Workers, other front-line workers, and people in need use the program to search for services in the Monterey County 211 health and human service database. They electronically send referrals and receiving community benefit organizations document when referrals result in services. The SRN is “smart” in that it compares demographics with program eligibility requirements to prioritize search results.

It also allows for the measurement of fifteen social determinants of health outcomes of those services. Dozens of local community benefit organizations have signed this agreement use the SRN to provide wrap around services and ensure referrals lead to impactful outcomes for their clients.

Data Sharing
The SRN is a resource, information and referral hub that connects residents with health and human services; services in the SRN include but are not limited to financial assistance, debt and tax preparation, counseling, housing, food, transportation, COMMUNITY IMPACT GRANT AGREEMENT between UNITED WAY OF MONTEREY COUNTY and CITY OF SALINAS
employment and job training, and disaster relief. Partners work with their Clients make “closed loop” referrals. Case Managers use the SRN to search for services in the 211 database and/or SRN and generate a prioritized list of complementary services that address the need and would accept the client. Case Managers electronically send referrals and document when referrals lead to services, including the economic mobility and social determinants of health outcomes of those services. Partners have access to client dashboards where they can respond to referrals received, monitor the services their clients receive, keep track of their clients’ outcome improvements, and run reports. This program helps inform any additional services clients might need and allows service providers to work together to ensure Clients have access to the most appropriate services.

In order to generate the list of prioritized services, the SRN matches client demographic information with service eligibility requirements. The SRN collects the following client demographic information: name, date of birth, education, access to health insurance, race, ethnicity, income, address, veteran status, and disability status.

Cyber Security, Access, Permissions, and Infrastructure:

Each Partner receives personalized onboarding, training, and ongoing technical assistance.

Partners are assigned user levels, roles and permissions. Access is web based and controlled by login with user names and unique passwords.

Before referrals can be made, clients must sign or indicate referral consent. This form is available in English and Spanish on the SRNand can be signed online, on a hard copy or via text message, and attached to the client profile. Clients can provide verbal approval after a Case Manager reads the forms to their Clients. SRN program and client rights information are included in the Referral Authorization & Consent to Release of Information form. See Attachment B for a copy. Clients have the right to access and verify their personal information, to receive a list of Partners belonging to the SRN, to revoke their referral authorization and consent to release of information at any time.

Partners can see client level demographic information only if they have made a client referral to another Partner or received a client referral from another Partner. All referral outcomes including health services will not include Protected Health Information (PHI) as defined by the Health Insurance Portability and Accountability Act (HIPAA). Users who send referrals to health services cannot see if a referral resulted in a service. Users who receive referrals from health service agencies, cannot see the agency information or referring agent’s name or contact information.

United Way Monterey County staff with administrative access credential have access to all partners SRN activity and client level demographic information, referral history, and social determinants of health outcomes.

COMMUNITY IMPACT GRANT AGREEMENT between UNITED WAY OF MONTEREY COUNTY and CITY OF SALINAS
The SRN is covered with Cybersecurity Insurance protection that includes Security Breach Response Coverage. The policy covers costs to notify individuals affected or reasonably believed to be affected by such “Security Breach”, including printing costs, publishing costs, postage expenses, call center costs or costs of notification via phone or e-mail, including “voluntary notification.”
Client level data is stored on Amazon Web Services Cloud that is infinitely scalable. Data is secured and encrypted at rest and in transit. Data is redundantly stored for disaster recovery.

The SRN benefits from Amazon security oversight, regular penetration testing, and 100% approved audits at Federal government level.

See Data Sharing Agreement Attachment A for more details, information, and requirements.

Confidentiality and Privacy
Each party recognizes the importance of the other’s Confidential Information. In particular, each party recognizes and agrees that the Confidential Information of the other is critical to their respective businesses and that neither party would enter into this agreement without assurance that such information and the value thereof will be distributed only on a need to know basis and will be protected at least at the same level the organization uses to project its own confidential information. By signing this agreement, each party agrees to only use personal information for the express purpose of making referrals and providing services and comply with Health Insurance Portability & Accountability Act (HIPAA) Certification. Please refer to Attachment C for HIPAA compliance certification.

PARTNER RESPONSIBILITIES UNDER THIS MOU
 Agree to develop workflow to use SRN.
 Own and maintain its Client data that will be located in Amazon Web Services in the SRN System.
 Respond to its Clients’ personal information requests.  Identify the case managers and team members to be provided access to the SRN System for collaboration purposes.
 Ensure effective onboarding and Client hand over when case managers and/or team members assigned to the SRN system leave the organization.  Create and maintain users belonging to agency including deletion of users no longer with the organization or who no longer need access to the software.  Implement reasonable administrative, physical, and technical safeguards to protect confidential or Protected Health Information (PHI) Client information. o Report to United Way any use or disclosure of confidential or Protected Health COMMUNITY IMPACT GRANT AGREEMENT between UNITED WAY OF MONTEREY COUNTY and CITY OF SALINAS
Information (PHI) which is not in compliance with terms. o To mitigate, to the extent practicable, any harmful effect that is known to grantee of a use or disclosure of confidential or Protected Health Information (PHI) by grantee.

Referrals:
 Participate in SRN orientation to learn how to access the SRN software.  Regularly participate in monthly ARN meetings and quarterly SRN Meetings.  Commit to making Smart Referrals aligned with their business operations and capacity.  Follow up on all Smart Referrals to ensure referral leads to a service.  Respond to referrals received and indicate that they are “received” in their Smart Referral Network inbox.

Services:
 Complete 211 SRN intake form to ensure services are in 211 ICarol database.  Update service information as needed;
o 211 will send automatic notifications and links to update once peryear Partners’ Clients:
 Review Client Referral Authorization & Consent to Release of Information document with clients and answer any questions to ensure informed consent.  Collect and input client consent into the SRN.
.

UNITED WAY MONTEREY COUNTY RESPONSIBILITIES UNDER THIS MOU Software
 Facilitate, coordinate, and support access to the SRN platform for partner agency noted on this MOU.
 Train Partners on software use, privacy policies, and outcome evaluation.

Reporting
 Grant Partners access to run reports on:
o # and type of referrals received and made by individual staff members o # and type of referrals that lead to services
COMMUNITY IMPACT GRANT AGREEMENT between UNITED WAY OF MONTEREY COUNTY and CITY OF SALINAS
o # and % of their Clients that improve in economic mobility and determinants of health (as a result of active referrals or of Partner’s services if used as an outcome measurement tool)

TERM AND TERMINATION
Term. The term of this MOU shall commence on the date signed and continue indefinitely.

Partners will be required to sign a new MOU if the SRN MOU is updated.

Termination of MOU
Either party may terminate this MOU without stating a cause or reason upon fifteen (15) days prior written notice to the other party.

Consent to the terms of this MOU is indicated by the authorized signatures affixed and dated below.

United Way Monterey County Partner Organization
Signature: Organization: __________________
Signature:

Name: Josh Madfis Name:

Title: VP Community Investments Title:

Date: Date:

COMMUNITY IMPACT GRANT AGREEMENT between UNITED WAY OF MONTEREY COUNTY and CITY OF SALINAS
Attachment A
Data Sharing Memorandum of Understanding
In consideration of the mutual covenants and promises hereinafter set forth and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties do hereby mutually agree as follows:

Use of Data
Each party recognizes the importance of the other’s Confidential Information. In particular, each party recognizes and agrees that the Confidential Information of the other is critical to their respective businesses and that neither party would enter into this MOU without assurance that such information and the value thereof will be distributed only on a need to know basis and will be protected at least at the same level the organization uses to project its own confidential information. Information gleaned from the SRN has to be stored on a password protected computer and hard copies need to be locked up when stored.

By signing this MOU, each party agrees to only use personal information for the express purpose of making referrals and determining the outcomes of referrals.

1. Obligations of United Way Monterey County (UMWC). To ensure safe and secure warehousing of data UWMC will implement the following actions:
a. Security Breach Notification. UWMC shall comply with all applicable laws that require the notification of effected individuals and appropriate authorities in the event of unauthorized release of Personally Identifiable Information (PII) or other event requiring notification. In the event of a breach of any of UWMCs obligations herein related to PII or other event requiring notification under applicable law, UWMC shall:
i. Notify Partners and Clients of such event within twenty-four (24) hours of discovery;
ii. To the extent UWMC has an independent legal obligation, assume direct responsibility for informing and notifying affected individuals and appropriate authorities in accordance with applicable law; iii. Provide Partners with a copy of any notification(s) to affected individuals and appropriate authorities (“Notification of PII Event”).

2. Authorized User Training. Partner will, at its own expense, provide to all persons who will be accessing Data (“Authorized Users”), appropriate training regarding, without limitation, proper use of the SRN Platform, Data exchanged and/or, viewed, accessed, or downloaded to the Partners electronic system from the SRN. Partner will maintain users with designated access to the SRN for their agency in the SRN. If Partner has an issue maintaining their own COMMUNITY IMPACT GRANT AGREEMENT between UNITED WAY OF MONTEREY COUNTY and CITY OF SALINAS
users they will notify UWMC promptly if any Authorized User’s access is terminated, compromised or Data Access Privileges have changed. UWMC may require Partners to demonstrate compliance with these provisions from time to time upon UWMC’s written request.

3. Design and Implementation: The primary contact for each Party shall be designated below.

The primary contact will have the primary authority and serve as the central point of communication for all Partner onboarding tasks and the issuance of Authorized User accounts. In the event a primary contact becomes unavailable or unresponsive, the primary contact shall be replaced by another individual with the same or better qualifications and availability within ten (10) days of receipt of a reasonable written request.

4. Onboarding: The parties shall meet and mutually agree to an onboarding and implementation schedule within thirty (30) days of execution of this MOU, or other agreed upon date. The following persons shall have primary responsibility and shall serve as the central point of contact for each of the parties. Each of the parties shall promptly notify the other in writing (e.g. email) of any substitutes to the persons named below.

Grantee Name Contact Information
UWMC Onboarding Mgr. Josh Madfis [email protected] Authorized User
Administrator Josh Madfis [email protected] Partner Onboarding Mgr.

Authorized User
Administrator
Data To Be Uploaded to the Smart Referral Network: The value of Data depends on its completeness, accuracy, and timeliness. Partner and UWMC will ensure that the Data shared in the SRN is accurate and complete. Partner or UWMC or both (as indicated in the Attachment A Addendum) will provide access to and/or transmit the Data indicated on the Attachment A Addendum hereto, and provide updated Data as and when new information is available.

Neither Party will withhold Data unless; (i) the individual who is the subject of the Data has not consented (or authorized) Partner or UWMC to share Data, or (ii) sharing the Data with the Partner or UWMC would violate the individual’s written authorization or the revocation of an authorization to share or, (iii) if disclosing the particular Data would violate Applicable Privacy Laws or the MOU.

COMMUNITY IMPACT GRANT AGREEMENT between UNITED WAY OF MONTEREY COUNTY and CITY OF SALINAS
Attachment A - Addendum
Data to be Uploaded to the Smart Referral Software
DATA ACCESS: Partner shall be granted the following Data Access privileges:
[_____X__] View, Download and Enter Data in the SRN: View, Download and Enter Data, permits the Partner to retrieve Data from and enter Data into the SRN Platform FREQUENCY OF DATA UPDATES: Data will be transmitted on the following schedule:
[__X__] Weekly
DATA ELEMENTS: [_X__] Partner, [___] UWMC shall transmit or exchange the following Data Elements about its Clients (if available):

Identifiers
Name: First, Last, Middle
Residential Address
City
Zip Code
Cell Phone
Email
Gender
Birthdate
Ethnicity
Race
Primary Language
Income
Household Size
Education Highest Level
Disability Status:

Veteran Status:

COMMUNITY IMPACT GRANT AGREEMENT between UNITED WAY OF MONTEREY COUNTY and CITY OF SALINAS
Attachment B
Referral Authorization & Consent to Release of Information The purpose of this Referral Authorization & Consent to Release of Information is (i) to obtain your permission to refer you to partner organizations who are members of the Monterey County Smart Referral Network, and (ii) to obtain your consent to the release of certain personal information to partner organizations to which you are referred. Partner organizations to whom you are referred, may “forward” your referral to another agency to whom they believe has services for which you would benefit.

The Monterey County Smart Referral Network (The Network) is a resource and information hub that connects individuals to a range of a community benefit organizations which focus on wellbeing of Monterey County residents. The Network makes referrals through a free searchable online database. The Network provides referrals, care coordination, outreach, education, and targeted services by allowing authorized staff to share and access certain limited client information. The Network operates over the internet and uses many security protections to ensure confidentiality of your information.

By signing below, you authorize us to make referral(s) to member organizations of The Network, and you consent to the release of your following personal information: name, age, gender, ethnicity, race, income category, city/county of residence, access to health care, language, disability, veteran status, education, contact information, services you have received and progress you have made in your economic mobility. This helps inform any additional services you might need and allows service providers to work together to ensure you access the most appropriate services. We will share this information with our partner organizations, who use it to find a service for which you are eligible. Some partners use it to report on referral activity to their funders. You can expect to be contacted by one or more of the organizations in The Network to receive services that meet your specific needs. Your information will be kept confidential by the organizations that provide the additional services to you.

You have the right to access and verify your personal information, to receive a list of organizations belonging to The Network, and to revoke your referral authorization and consent to release of information and delete your profile at any time. To edit your personal information please contact the person who made the original referral for you, or logon to the Smart Referral Network: smart-referral-network.com
Here is a link to United Way Monterey County the privacy policy, terms and conditions.

COMMUNITY IMPACT GRANT AGREEMENT between UNITED WAY OF MONTEREY COUNTY and CITY OF SALINAS
By signing below, I authorize referrals to member organizations of The Network and consent to the release of my personal information to such organizations in order to potentially access services to meet my specific needs. Unless extended in writing, this Referral Authorization & Consent to Release of Information will expire twelve (12) months after the date appearing below.

Referring Agency: ______________________________
Client Name (Printed): Date:

Client Signature:

COMMUNITY IMPACT GRANT AGREEMENT between UNITED WAY OF MONTEREY COUNTY and CITY OF SALINAS
Autorización de Referencia y Consentimiento para la Divulgación de Información El propósito de esta Autorización de Referencia y Consentimiento para la Divulgación de Información es (i) obtener su permiso para referirlo(a) a una de nuestras organizaciones asociadas que son miembros de Monterey County Smart Referral Network, y (ii) obtener su consentimiento para divulgar cierta información personal a la organización a la que lo refieran.

El Monterey County Smart Referral Network (La Red) es un centro de recursos e información que conecta a las personas con una variedad de organizaciones que se centran en el bienestar financiero y otros servicios a los residentes del condado de Monterey. La Red hace referencias en línea a través de una base de datos de búsqueda gratuita. La Red proporcionara referencias, coordinación de atención, propagación de información, educación y servicios específicos al permitir que el personal autorizado comparta y acceda cierta información limitada del cliente La Red opera a través de Internet y utiliza protecciones de seguridad para garantizar la confidencialidad de su información.

Al firmar a continuación, nos autoriza a referirlo(a) a una o mas organizaciónes asociadas de La Red y acepta la divulgación de su siguiente información personal: nombre, edad, sexo, etnicidad, raza, sus ingresos, ciudad / condado de residencia, acceso a cuidado de salud, idioma, discapacidad, estado de veterano, educación e información de contacto, servicios que ha recibido y avances que ha realizado en su movilidad económica. Esto ayuda a informar sobre cualquier servicio adicional que pueda necesitar y permite que los proveedores de servicios trabajen juntos para garantizar que usted acceda a los servicios más apropiados.

Compartiremos esta información con nuestras organizaciones asociadas, y puede esperar que una o más organizaciones de La Red se comuniquen con usted para recibir servicios que cumplan con sus necesidades. Su información se mantendrá confidencial por las organizaciones que le brinden servicios adicionales.

Tiene derecho a acceder y verificar su información personal, a recibir una lista de organizaciones que pertenecen a La Red, y a revocar su autorización de referencia y consentimiento para divulgar información en cualquier momento. Para revocar su autorización o editar su información personal, comuníquese con la persona que originalmente hizo la referencia por usted o inicio su cuenta s en el Smart Referral Network: smart-referralnetwork.com Aquí hay un enlace a United Way Monterey County, la política de privacidad, los términos y condiciones.

Al firmar a continuación, autorizo referencias a organizaciones asociadas de La Red y doy mi consentimiento para la divulgación de mi información personal a dichas organizaciones con el fin de acceder a servicios que satisfagan mis necesidades específicas. A menos que se extienda por escrito, esta Autorización de Referencia y Consentimiento para la Divulgación de Información vencerá doce (12) meses después de la fecha a continuación.

COMMUNITY IMPACT GRANT AGREEMENT between UNITED WAY OF MONTEREY COUNTY and CITY OF SALINAS
Agencia de referencia: ______________________________
Nombre del Cliente: Fecha:

Firma del Cliente:

COMMUNITY IMPACT GRANT AGREEMENT between UNITED WAY OF MONTEREY COUNTY and CITY OF SALINAS
Health Insurance Portability & Accountability Act (HIPAA) Certification A. Sections 261 through 264 of the federal Health Insurance Portability and Accountability Act of 1996, Public Law 104-191, known as “the Administrative Simplification provisions,” direct the Department of Health and Human Services to develop standards to protect the security, confidentiality and integrity of health information, and pursuant to the Administrative Simplification provisions, the Secretary of Health and Human Services has issued regulations modifying 45 CFR Parts 160 and 164 (“HIPAA Privacy Rule”).

B. Partner and United Way Monterey County have entered into an Agreement (“Agreement”) to which this Certification is an attachment whereby Grantee will provide certain services to United Way Monterey County, pursuant to which Grantee may have access to Protected Health Information (as defined below) in fulfilling its responsibilities under the Agreement.

C. In consideration of the Parties’ continuing obligations under the Agreement, compliance with the HIPAA Privacy Rule, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, Partner agrees to the provisions of this Certification and of the HIPAA Privacy Rule and to protect the interests of United Way.

I. DEFINITIONS
Except as otherwise defined herein, any and all capitalized terms in this Section shall have the definitions set forth in the HIPAA Privacy Rule. In the event of an inconsistency between the provisions of this Certification and mandatory provisions of the HIPAA Privacy Rule, as amended, the HIPAA Privacy Rule shall control. Where provisions of this Certification are different than those mandated in the HIPAA Privacy Rule, but are nonetheless permitted by the HIPAA Privacy Rule, the provisions of this Certification shall control.

The term “Protected Health Information” means individually identifiable health information including, without limitation, all information, data, documentation, and materials, including without limitation, demographic, medical and financial information, that relates to the past, present, or future physical or mental health or condition of an individual; the provision of health care to an individual; or the past, present, or future payment for the provision of health care to an individual; and that identifies the individual or with respect to which there is a reasonable basis to believe the information can be used to identify the individual.

Partner acknowledges and agrees that all Protected Health Information that is created or received by United Way Monterey County and disclosed or made available in any form, including paper record, oral communication, audio recording, and electronic display by United Way Monterey County, or its operating units, to Partner or is created or received by grantee on United Way Monterey County’s behalf shall be subject to this Certification.

COMMUNITY IMPACT GRANT AGREEMENT between UNITED WAY OF MONTEREY COUNTY and CITY OF SALINAS
II. CONFIDENTIALITY REQUIREMENTS
(a) Partner agrees:
(i) to use or disclose any Protected Health Information solely: (1) for meeting its obligations as set forth in any agreements between the Parties evidencing their business relationship or (2) as required by applicable law, rule or regulation, or by accrediting or credentialing organization to whom United Way Monterey County is required to disclose such information, or as otherwise permitted under this Certification, or the underlying Agreement, (if consistent with this Certification and the HIPAA Privacy Rule), or the HIPAA Privacy Rule, and (3) as would be permitted by the HIPAA Privacy Rule if such use or disclosure were made by United Way Monterey County; and
(ii) at termination of the Agreement, (or any similar documentation of the business relationship of the Parties), or upon request of United Way, whichever occurs first, if feasible grantee will return or destroy all Protected Health Information received from or created or received by Partner on behalf of United Way Monterey County that grantee still maintains in any form, and retain no copies of such information, or if such return or destruction is not feasible, grantee will extend the protections of this Agreement to the information and limit further uses and disclosures to those purposes that make the return or destruction of the information not feasible; and
(iii) to ensure that its agents, including a subcontractor(s), to whom it provides Protected Health Information received from or created by grantee on behalf of United Way Monterey County, agrees to the same restrictions and conditions that apply to grantee with respect to such information. In addition, grantee agrees to take reasonable steps to ensure that its employees’ actions or omissions do not cause grantee to breach the terms of the Agreement. (b) Notwithstanding the prohibitions set forth in this Certification or the Agreement, grantee may use and disclose Protected Health Information as follows:
(i) if necessary, for the proper management and administration of grantee or to carry out the legal responsibilities of grantee, provided that as to any such disclosure, the following requirements are met:
(A) the disclosure is required by law; or
(B) Partner obtains reasonable assurances from the person to whom the information is disclosed that it will be held confidentially and used or further disclosed only as required by law, or for the purpose for which it was disclosed to the person, and the person notifies grantee of any instances of which it is aware in which the confidentiality of the information has been breached;
(ii) for data aggregation services, if to be provided by grantee for the health care operations of United Way pursuant to any agreements between the Parties evidencing their business COMMUNITY IMPACT GRANT AGREEMENT between UNITED WAY OF MONTEREY COUNTY and CITY OF SALINAS
relationship. For purposes of this Certification and the Agreement, data aggregation services means the combining of Protected Health Information by Partner with the protected health information received by grantee in its capacity as grantee of another United Way Monterey County, to permit data analyses that relate to the health care operations of the respective covered entities.
(c) Partner will implement appropriate administrative, physical, and technical safeguards to prevent use or disclosure of Protected Health Information other than as permitted in this Certification. The Secretary of Health and Human Services shall have the right to audit grantee’s records and practices related to use and disclosure of Protected Health Information to ensure United Way Monterey County’s compliance with the terms of the HIPAA Privacy Rule.

Partner shall report to United Way any use or disclosure of Protected Health Information which is not in compliance with the terms of this Certification of which it becomes aware. In addition, Partner agrees to mitigate, to the extent practicable, any harmful effect that is known to grantee of a use or disclosure of Protected Health Information by grantee in violation of the requirements of this Certification or the Agreement.

III. AVAILABILITY OF PHI
Partner agrees to make available Protected Health Information to the extent and in the manner required by Section 164.524 of the HIPAA Privacy Rule. Partner agrees to make Protected Health Information available for amendment and incorporate any amendments to Protected Health Information in accordance with the requirements of Section 164.526 of the HIPAA Privacy Rule. In addition, Partner agrees to make Protected Health Information available for purposes of accounting of disclosures, as required by Section 164.528 of the HIPAA Privacy Rule.

IV. TERMINATION
Notwithstanding anything in this Certification or the Agreement to the contrary, United Way shall have the right to terminate the Agreement immediately if United Way Monterey County determines that grantee has violated any material term of this Certification and/or the Agreement. If United Way Monterey County reasonably believes that grantee will violate a material term of this Certification and/or the Agreement and, where practicable, United Way Monterey County gives written notice to grantee of such belief within a reasonable time after forming such belief, and grantee fails to provide adequate written assurances to United Way Monterey County that it will not breach the cited term of this Certification and/or the Agreement within a reasonable period of time given the specific circumstances, but in any event, before the threatened breach is to occur, then United Way Monterey County shall have the right to terminate the Agreement immediately.

V. MISCELLANEOUS
COMMUNITY IMPACT GRANT AGREEMENT between UNITED WAY OF MONTEREY COUNTY and CITY OF SALINAS
Except as expressly stated herein or the HIPAA Privacy Rule, the parties to the Agreement do not intend to create any rights in any third parties. The obligations of grantee under this Section shall survive the expiration, termination, or cancellation of this Certification and/or the Agreement, and/or the business relationship of the parties, and shall continue to bind grantee, its agents, employees, contractors, successors, and assigns as set forth herein.

The parties agree that, in the event that any documentation of the arrangement pursuant to which Partner provides services to United Way Monterey County contains provisions relating to the use or disclosure of Protected Health Information which are more restrictive than the provisions of this Certification or the Agreement, the provisions of the more restrictive documentation will control. The provisions of this Certification and the Agreement are intended to establish the minimum requirements regarding grantee use and disclosure of Protected Health Information.

In the event that either party believes in good faith that any provision of this Certification and/or the Agreement fails to comply with the then current requirements of the HIPAA Privacy Rule, such party shall notify the other party in writing. For a period of up to thirty (30) days, the parties shall address in good faith such concern and amend the terms of this Certification and/or the Agreement, if necessary to bring it into compliance. If, after such thirty-day period, the Certification and/or the Agreement fails to comply with the HIPAA Privacy Rule, then either party has the right to terminate upon written notice to the other party.

Partner:

By:___________________________
Title:__________________________
Date:

City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#23-353, Version: 1
Set Public Hearing date for Levying Annual Assessments for the Landscape and Maintenance Assessment Districts
Approve Resolutions ordering Engineer's Reports for the Airport Business Center Landscape Maintenance District, and the North/East Area, Harden Ranch, Vista Nueva, Mira Monte and Monte Bella Maintenance Districts stating the intention to levy and collect an assessment and set a public hearing date for August 8, 2023.

City of Salinas Page 1 of 1 Printed on 6/15/2023
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CITY OF SALINAS

COUNCIL STAFF REPORT
DATE: JUNE 20, 2023
DEPARTMENT: PUBLIC WORKS DEPARTMENT
FROM: DAVID JACOBS, PUBLIC WORKS DIRECTOR
THRU: ADRIANA ROBLES, CITY ENGINEER

HILDA GARCIA, PW ADMIN SUPERVISOR
TITLE: SET PUBLIC HEARING DATE FOR LEVYING ANNUAL

ASSESSMENTS FOR THE LANDSCAPE AND MAINTENANCE

ASSESSMENT DISTRICTS
RECOMMENDED MOTION:

A motion to approve Resolutions by the Salinas City Council initiating the proceedings for the annual levy of assessments; declaring its intention to levy and collect an assessment; and preliminarily approving the Engineer’s Reports for the for the landscape maintenance districts.

RECOMMENDATION:

It is recommended that the City Council approve Resolutions:

1. initiating the preparation of Engineer’s Reports for each District; and

2. declaring its intention to levy and collect an assessment and set a public hearing date for August 8, 2023; and

3. preliminarily approving the Engineer’s Reports for each District.

EXECUTIVE SUMMARY:

There are six landscape maintenance assessment districts (LMAD) within the City of Salinas that were created under the Landscaping and Lighting Act of 1972 (the Act) and adopted locally in Article II, Chapter 21C of the Salinas City Code. The Act allows property owners to assess themselves within a specific area, or “district” in order to generate funds for various improvements within the district. Assessments are renewed annually, but prior to levying, an Engineer’s Report must be ordered, prepared and presented at a public hearing. Based on the maintenance district formulas, the rates expected to be assessed in FY 23-24 are expected to remain the same in all but one district.

BACKGROUND:

There are six landscape maintenance assessment districts (LMAD) within the City of Salinas. that were created under the Landscaping and Lighting Act of 1972, which allows the property owners Page | 2
to assess themselves within a specified area, or “district” to generate funds for installing, maintaining and servicing public lighting, landscaping, and improvements in their neighborhood.

The assessments are renewed annually. Prior to renewal, an Engineer’s Report must be ordered, prepared, and presented at a public hearing
Any District that was created prior to the passage of Proposition 218 in 1996 is a “grandfathered” assessment district. As such it is not subject to the legal requirements of Proposition 218 so long as the assessments remain at rates that are equal to or less than the maximum assessment rates that were in place in 1996.

Staff is not recommending any changes to the formula on how assessments are levied in any of the maintenance districts, therefore, the mailing of ballots is not required. Pursuant to current assessment procedure, direct notices are also not required; However, notices of the public hearings are, and will be published in local newspaper of general circulation and via direct mailings to property owners, following Council’s approval of the proposed scheduled public hearings.

Airport Business Center Maintenance District
Upon formation, the following services were approved to be funded by the Airport Business Center District within its boundaries:
maintenance, repair, replacement and operations for walkways, crosswalks, masonry walls or fences, parkways, embankments, sprinkler systems, and landscaping that lie within the right of way of Moffett St, La Guardia St and Vandenburg St.

Assessment rates were originally set so that revenues were sufficient to fund the maintenance services required at the then prices. Since the Airport District is “grandfathered” any rate increase would be subject to the legal requirements of Proposition 218. The inability to raise the assessment rate to keep pace with increased expenses has led to a reduction in level of services.

In 2019 Staff met with property owners to discuss a path towards fiscal responsibility. Those in attendance expressed desire to include the city-owned parcels along Moffett Street and change to a different method of spreading assessments. The current formula is based entirely upon acreage and exempts government owned parcels.

An on-call consultant is on board and will be working towards developing a revised assessment methodology that will consider the frontage of parcels deriving benefits instead of acreage. Once a revised preliminary methodology is available, Staff will meet again with property owners to survey the level of support before moving forward with a Prop 218 balloting process.

North/ East Area District
Upon formation, the following services were approved to be funded by the North/East Area District within its boundaries:
maintenance, operation of and the furnishing of services and materials for the North/East Area District improvements including any and all public landscaping and irrigation improvements on landscaped medians islands, including the 30-foot-wide park strips of land between the curb and right-of-way, cul-de-sac median landscaping, jogging paths, planter walls public lighting
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It was later determined that the assessment rate would not be adequate for future years to maintain desired levels of maintenance service due to the increasing age of improvements. Therefore, in 1999 the City conducted a property owner assessment ballot in accordance with Prop 218 to increase rates and add an annual escalator. A majority of property owners were not opposed to the change and approved the addition of an inflation factor, which is tied to the average Engineer’s News Record (ENR) cost index increase for the prior year.

Last year at the August 9, 2022 public hearing, the City Council approved assessment levy rates at 3%, less than the maximum assessment rate calculation of 8.86%.

This year. The ENR index for construction increased 2.56% from April 2022 to April 2023. Staff recommends the assessments be increased accordingly.

Mira Monte Maintenance District
Upon formation, the following services were approved to be funded by the Mira Monte Maintenance District within its boundaries:
maintenance, repair, reconstruction, and operation of the landscaping, irrigation systems, and public improvements within said district. Public improvements include curbs, gutters, asphalt street improvements, sidewalks, masonry walls, concrete-paver driveway clusters, parkway strips adjacent to curbs, landscape easements, tot lots, landscaped open space parcels, appurtenant water mains, irrigation systems, public lighting fixtures on all streets and driveway clusters
The Mira Monte District’s assessment formula includes an inflationary factor tied to the ENR cost index. Staff does not recommend an increase for the Mira Monte District since enough reserves are available to cover the cost of ongoing maintenance and initiate a capital improvements plan for future years.

Harden Ranch Maintenance District
Upon formation, in 1991, the following services were approved to be funded by the Harden Ranch Maintenance District within its boundaries:
maintenance and operation of and the furnishing of services and materials for street lighting facilities, masonry walls, detention basins, open space areas, landscaping, irrigation systems, bike paths, pedestrian pathways, slope maintenance, graffiti abatement, entry monuments, landscaping which includes trees, shrubs, grass, and other ornamental vegetation, and appurtenant facilities, including irrigation systems and drainage devices This District is “grandfathered”. Its assessment formula was set at a rate to cover maintenance costs at the 1991 prices and did not include an inflationary factor. In 1999 the City conducted property owner assessment ballot in accordance with Prop 218 to add an annual escalator based on the Consumer Price Index (“CPI”) but a majority protest was received.

Since then, the levels of maintenance services have been adjusted to meet ongoing demand and to start building reserves for capital improvements. In order to increase the revenue, it would be Page | 4
necessary to restructure the district and hold a mailed ballot protest of the property owners. This effort will be pursued as resources become available.

Vista Nueva Maintenance District
Upon formation, the following services were approved to be funded by the Vista Nueva Maintenance District within its boundaries:
installing and maintaining the telephone/alarm system for the Sanitary Sewer Pump Station; monitoring and maintaining a sanitary sewer pump station twice a week, and a sanitary sewer main four times a year with City forces, or as needed; maintaining street pavement providing maintenance and power for a new street light system; and maintaining subdivision fence.

At the time the Vista Nueva District was created, a flat $12 increase per year (not to exceed a maximum total assessment of $600 per year) was incorporated in the assessment formula. The maximum assessment of $600 per year was reached ten years ago when the rate increased from $592 to $600 per year. Therefore, the assessment rate will not increase this year as the annual assessment has reached its cap.

Monte Bella Maintenance District
The Monte Bella Maintenance District provides funding for five distinct types of improvements in within the District’s boundaries which are street landscaping; street lighting; parks, open space and detention basin landscaping; street maintenance; and public improvements. Each type of improvement is budgeted and assessed as a District benefit zone. This District’s assessment formula calls for an inflationary factor to increase the assessments annually by the greater of three percent (3%) or the percentage increase in the CPI (4.2 % from April 2022 to April 2023).

A decrease (10%) was approved 12 years ago because of the slow build-out. Since then, home construction has restarted and Phase 6 was just accepted in 2022. Assessments are recommended to remain the same as last year due to the available reserves for long-term capital improvements CEQA CONSIDERATION:

Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Because the proposed action and this matter have no potential to cause any effect on the environment, or because it falls within a category of activities excluded as projects pursuant to CEQA Guidelines section 15378, this matter is not a project. Because the matter does not cause a direct or foreseeable indirect physical change on or in the environment, this matter is not a project. Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.

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STRATEGIC PLAN INITIATIVE:

This item relates to the Council’s Strategic Goal of Infrastructure and Environmental Sustainability. The Strategic Plan can be viewed here [link].

DEPARTMENTAL COORDINATION:

The Public Works Department’s Admin Division and Maintenance Divisions contribute staff time and resources to the day-to-day maintenance and administration of the Districts. Every year in August, Finance and Public Works Departments work cooperatively to prepare and submit the levy to the County for bi-annual collections.

FISCAL AND SUSTAINABILITY IMPACT:

Adopting the proposed resolutions has no fiscal impact to the General Fund as each district is entirely self-supporting with no subsidies from the General Fund. Staff continues to diligently seek out cost saving measures in order to sustain low maintenance costs. Based on Districts’ formulas, the rates expected to be assessed in FY 23-24 are as follows:

District Actual FY 22/23 Rates Proposed 23/24 Rates Increase/ (Decrease)
Airport
Business
Center
$217.49 per acre $217.49 per acre -0-
North/East $219.28
$131.56
$87.71
/Low Density unit
/ Medium Density unit
/ High Density unit
$ 224.89
$134.93
$89.96
/Low Density unit
/ Medium Density unit
/ High Density unit

2.56%
Harden
Ranch
$66.72
$353.66
per unit
per acre
$66.72
$353.66
per unit
per acre
-0-
Vista Nueva $600.00 per parcel $600.00 per parcel -0-
Mira Monte $594.74 per parcel $594.74 per parcel -0-
Monte Bella $802.20 per parcel $802.20 per parcel -0-
ATTACHMENTS:

Resolutions
Preliminary Engineer’s Reports
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RESOLUTION NO. (N.C.S.)

RESOLUTION OF THE CITY COUNCIL INITIATING PROCEEDINGS FOR ANNUAL

LEVY OF ASSESSMENTS FOR THE AIRPORT BUSINESS CENTER MAINTENANCE DISTRICT FOR FISCAL YEAR 2023-2024
WHEREAS, the City Council has, by previous Resolutions, formed the Airport Business Center Maintenance District, (hereafter referred to as the “District”), pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of California, beginning with Section 22500 (hereafter referred to as the “Act”) that provides for levy and collection of assessments by the County of Monterey for the City of Salinas to pay the maintenance and services of lighting facilities, landscaping, and all appurtenant facilities and operations related thereto; and
WHEREAS, the District and the associated assessments are in compliance with the provisions of California Constitution Articles XIIIC and XIIID; and WHEREAS, the City Council is ordering the City Engineer to prepare and file an Engineer’s Annual Levy Report with the City Clerk in accordance with the Act.

NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council orders the City Engineer to prepare the Engineer’s Annual Levy Report concerning the levy of assessments for the District in accordance with Chapter 3, Section 22622 of the Act Section 2.

PASSED AND APPROVED this 20th day of June, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:
_______________________
Kimbley Craig, Mayor
ATTEST:
_________________________
Patricia M. Barajas, City Clerk
Page | 2
RESOLUTION OF INTENTION NO. (N.C.S.)

RESOLUTION OF THE CITY COUNCIL DECLARING ITS INTENTION TO LEVY

ANNUAL ASSESSMENTS FOR THE AIRPORT BUSINESS CENTER MAINTENANCE DISTRICT FOR FISCAL YEAR 2023-2024
WHEREAS, the City Council has, by previous Resolutions, formed the Airport Business Center Maintenance District, (hereafter referred to as the “District”), pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of California, beginning with Section 22500 (hereafter referred to as the “Act”) that provides for levy and collection of assessments by the County of Monterey for the City of Salinas to pay the maintenance and services of lighting facilities, landscaping, and all appurtenant facilities and operations related thereto; and
WHEREAS, the District and the associated assessments are in compliance with the provisions of California Constitution Articles XIIIC and XIIID; and WHEREAS, the City Council has ordered the City Engineer to prepare and file an Engineer’s Annual Levy Report with the City Clerk in accordance with the Act.

NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council, pursuant to Chapter 3, Section 22624 of the Act, orders as follows:

1. Intention: The City Council hereby declares that its intention to seek the Annual Levy of the District pursuant to the Act, over and including the land within the District boundary, and to levy, increase, and collect assessments pursuant to the method of distributing cost as provided in the Engineer’s Report on all such land to pay the costs of the following: the operation, maintenance, and servicing of lighting, landscaping, and all appurtenant facilities and operations related thereto.

2. Description of Improvements and Any Substantial Changes Proposed: The improvements within the District include the maintenance, repair, and operation of all walkways, crosswalks, masonry walls or fences, parkways, embankments, sprinkler systems, and landscaping that lie within the right of way of Moffett Street, La Guardia Street, and Vandenburg Street. The Engineer's Annual Levy Report on file with the City Engineer describes all new improvements or substantial changes in existing improvements. All interested persons are referred to that report for a detailed description of the improvements, boundaries of the District and the proposed assessments.

3. Boundaries and Designation: The boundaries of the District are described as the boundaries previously defined in the formation documents of the original District.

4. Public Hearing: The City Council hereby declares its intention to conduct a Public Hearing annually concerning the levy of assessments for the District in accordance with Chapter 3, Section 22626 of the Act.

Page | 3

5. Notice: The City Clerk shall give notice of the time and place of the Public Hearing to all property owners within the District by causing a summary of this Resolution to be published once in a newspaper of general circulation within the City of Salinas, twenty (20) days before the date of the public meeting and by posting a copy of this Resolution on the official bulletin board customarily used by the City Council for the posting of notices.

6. Time of Public Hearing: Notice is hereby given that a public hearing will be held by the City Council of the City of Salinas on Tuesday, August 8, 2023, at 4:00 p.m. and/or as soon thereafter as feasible in the Regular Meeting Chambers located within the City Hall Rotunda, at 200 Lincoln Avenue, Salinas.

PASSED AND APPROVED this 20th day of June, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:
_______________________
Kimbley Craig, Mayor
ATTEST:
_________________________
Patricia M. Barajas, City Clerk
Page | 4
RESOLUTION NO. (N.C.S.)

RESOLUTION OF THE CITY COUNCIL PRELIMINARILY APPROVING THE ANNUAL ENGINEER’S LEVY REPORT FOR THE AIRPORT BUSINESS CENTER MAINTENANCE DISTRICT FOR FISCAL YEAR 2023-2024
WHEREAS, the City Council has, by previous Resolutions, ordered the preparation of an Engineer’s Annual Levy Report (hereafter referred to as the “Report”) for the Airport Business Center Maintenance District, (hereafter referred to as the “District”), pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of California, beginning with Section 22500 (hereafter referred to as the “Act”); and WHEREAS, the District and the associated assessments are in compliance with the provisions of California Constitution Articles XIIIC and XIIID; and WHEREAS, the City Council has now been presented with the Report as required by Chapter 1, Article 4, Section 22566 of the Act; and
WHEREAS, the City Council has carefully examined and reviewed the Report as presented and is preliminarily satisfied with it and all of the budget items and documents as set forth therein and is satisfied on a preliminary basis that the assessments have been spread in accordance with the benefits received from the improvements, operation, maintenance and services to be performed within each benefit zone as set forth in said Report.

NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council finds that:

1. The above recitals are all true and correct.

2. The presented Report consists of the following elements: a description of the improvements; the annual budget; the method of apportionment that details the method of calculating each parcel’s proportional special benefit and annual assessment; a statement of the method of parcel assessment determination; a list of names and addresses of the owners of real property within the District; a diagram showing all of the parcels of real property within the District.

3. The report is hereby approved on a preliminary basis and ordered to be filed in the Office of the City Engineer as a permanent record and to remain open to public inspection.

4. That the City Clerk shall certify the passage and adoption of this Resolution, and the minutes of the meeting shall so reflect the presentation of the Report.

PASSED AND APPROVED this 20th day of June, 2023, by the following vote:

AYES:

NOES:

Page | 5
ABSENT:

ABSTAIN:

APPROVED:
_______________________
Kimbley Craig, Mayor
ATTEST:
_________________________
Patricia M. Barajas, City Clerk
Page | 6
RESOLUTION NO. (N.C.S.)

RESOLUTION OF THE CITY COUNCIL INITIATING PROCEEDINGS FOR ANNUAL

LEVY OF ASSESSMENTS FOR THE HARDEN RANCH MAINTENANCE DISTRICT FOR FISCAL YEAR 2023-2024
WHEREAS, the City Council has, by previous Resolutions, formed the Harden Ranch Maintenance District, (hereafter referred to as the “District”), pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of California, beginning with Section 22500 (hereafter referred to as the “Act”) that provides for levy and collection of assessments by the County of Monterey for the City of Salinas to pay the maintenance and services of lighting facilities, landscaping, and all appurtenant facilities and operations related thereto; and
WHEREAS, the District and the associated assessments are in compliance with the provisions of California Constitution Articles XIIIC and XIIID; and WHEREAS, the City Council is ordering the City Engineer to prepare and file an Engineer’s Annual Levy Report with the City Clerk in accordance with the Act.

NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council orders the City Engineer to prepare the Engineer’s Annual Levy Report concerning the levy of assessments for the District in accordance with Chapter 3, Section 22622 of the Act Section 2.

PASSED AND APPROVED this 20th day of June, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:
_______________________
Kimbley Craig, Mayor
ATTEST:
_________________________
Patricia M. Barajas, City Clerk
Page | 7
RESOLUTION OF INTENTION NO. (N.C.S.)

RESOLUTION OF THE CITY COUNCIL DECLARING ITS INTENTION TO LEVY

ANNUAL ASSESSMENTS FOR THE HARDEN RANCH MAINTENANCE DISTRICT FOR FISCAL YEAR 2023-2024
WHEREAS, the City Council has, by previous Resolutions, formed the Harden Ranch Maintenance District, (hereafter referred to as the “District”), pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of California, beginning with Section 22500 (hereafter referred to as the “Act”) that provides for levy and collection of assessments by the County of Monterey for the City of Salinas to pay the maintenance and services of lighting facilities, landscaping, and all appurtenant facilities and operations related thereto; and
WHEREAS, the District and the associated assessments are in compliance with the provisions of California Constitution Articles XIIIC and XIIID; and WHEREAS, the City Council has ordered the City Engineer to prepare and file an Engineer’s Annual Levy Report with the City Clerk in accordance with the Act.

NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council, pursuant to Chapter 3, Section 22624 of the Act, orders as follows:

1. Intention: The City Council hereby declares that its intention to seek the Annual Levy of the District pursuant to the Act, over and including the land within the District boundary, and to levy, increase, and collect assessments pursuant to the method of distributing cost as provided in the Engineer’s Report on all such land to pay the costs of the following: the operation, maintenance, and servicing of lighting, landscaping, and all appurtenant facilities and operations related thereto.

2. Description of Improvements and Any Substantial Changes Proposed: The improvements within the Districts include: the maintenance and operation of and the furnishing of services and materials for street lighting facilities, masonry walls, detention basins, open space areas, landscaping, irrigation systems, bike paths, pedestrian pathways, slope maintenance, graffiti abatement, entry monuments, landscaping which includes trees, shrubs, grass, and other ornamental vegetation, and appurtenant facilities, including irrigation systems and drainage devices within the District.

The Engineer's Annual Levy Report on file with the City Engineer describes all new improvements or substantial changes in existing improvements. All interested persons are referred to that report for a detailed description of the improvements, boundaries of the District and the proposed assessments.

3. Boundaries and Designation: The boundaries of the District are described as the boundaries previously defined in the formation documents of the original District.

Page | 8

4. Public Hearing: The City Council hereby declares its intention to conduct a Public Hearing annually concerning the levy of assessments for the District in accordance with Chapter 3, Section 22626 of the Act.

5. Notice: The City Clerk shall give notice of the time and place of the Public Hearing to all property owners within the District by causing a summary of this Resolution to be published once in a newspaper of general circulation within the City of Salinas, twenty (20) days before the date of the public meeting and by posting a copy of this Resolution on the official bulletin board customarily used by the City Council for the posting of notices.

6. Time of Public Hearing: Notice is hereby given that a public hearing will be held by the City Council of the City of Salinas on Tuesday, August 8, 2023, at 4:00 p.m. and/or as soon thereafter as feasible in the Regular Meeting Chambers located within the City Hall Rotunda, at 200 Lincoln Avenue, Salinas.

PASSED AND APPROVED this 20th day of June, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:
_______________________
Kimbley Craig, Mayor
ATTEST:
_________________________
Patricia M. Barajas, City Clerk
Page | 9
RESOLUTION NO. (N.C.S.)

RESOLUTION OF THE CITY COUNCIL PRELIMINARILY APPROVING THE ANNUAL ENGINEER’S LEVY REPORT FOR THE HARDEN RANCH
MAINTENANCE DISTRICT FOR FISCAL YEAR 2023-2024
WHEREAS, the City Council has, by previous Resolutions, ordered the preparation of an Engineer’s Annual Levy Report (hereafter referred to as the “Report”) for the Harden Ranch Maintenance District, (hereafter referred to as the “District”), pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of California, beginning with Section 22500 (hereafter referred to as the “Act”); and WHEREAS, the District and the associated assessments are in compliance with the provisions of California Constitution Articles XIIIC and XIIID; and WHEREAS, the City Council has now been presented with the Report as required by Chapter 1, Article 4, Section 22566 of the Act; and
WHEREAS, the City Council has carefully examined and reviewed the Report as presented and is preliminarily satisfied with it and all of the budget items and documents as set forth therein and is satisfied on a preliminary basis that the assessments have been spread in accordance with the benefits received from the improvements, operation, maintenance and services to be performed within each benefit zone as set forth in said Report.

NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council finds that:

1. The above recitals are all true and correct.

2. The presented Report consists of the following elements: a description of the improvements; the annual budget; the method of apportionment that details the method of calculating each parcel’s proportional special benefit and annual assessment; a statement of the method of parcel assessment determination; a list of names and addresses of the owners of real property within the District; a diagram showing all of the parcels of real property within the District.

3. The report is hereby approved on a preliminary basis and ordered to be filed in the Office of the City Engineer as a permanent record and to remain open to public inspection.

4. That the City Clerk shall certify the passage and adoption of this Resolution, and the minutes of the meeting shall so reflect the presentation of the Report.

PASSED AND APPROVED this 20th day of June, 2023, by the following vote:

AYES:

NOES:

Page | 10
ABSENT:

ABSTAIN:

APPROVED:
_______________________
Kimbley Craig, Mayor
ATTEST:
_________________________
Patricia M. Barajas, City Clerk
Page | 11
RESOLUTION NO. (N.C.S.)

RESOLUTION OF THE CITY COUNCIL INITIATING PROCEEDINGS FOR ANNUAL

LEVY OF ASSESSMENTS FOR THE MIRA MONTE MAINTENANCE DISTRICT FOR FISCAL YEAR 2023-2024
WHEREAS, the City Council has, by previous Resolutions, formed the Mira Monte Maintenance District, (hereafter referred to as the “District”), pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of California, beginning with Section 22500 (hereafter referred to as the “Act”) that provides for levy and collection of assessments by the County of Monterey for the City of Salinas to pay the maintenance and services of lighting facilities, landscaping, and all appurtenant facilities and operations related thereto; and
WHEREAS, the District and the associated assessments are in compliance with the provisions of California Constitution Articles XIIIC and XIIID; and WHEREAS, the City Council is ordering the City Engineer to prepare and file an Engineer’s Annual Levy Report with the City Clerk in accordance with the Act.

NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council orders the City Engineer to prepare the Engineer’s Annual Levy Report concerning the levy of assessments for the District in accordance with Chapter 3, Section 22622 of the Act Section 2.

PASSED AND APPROVED this 20th day of June, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:
_______________________
Kimbley Craig, Mayor
ATTEST:
_________________________
Patricia M. Barajas, City Clerk
Page | 12
RESOLUTION OF INTENTION NO. (N.C.S.)

RESOLUTION OF THE CITY COUNCIL DECLARING ITS INTENTION TO LEVY

ANNUAL ASSESSMENTS FOR THE MIRA MONTE MAINTENANCE DISTRICT FOR FISCAL YEAR 2023-2024
WHEREAS, the City Council has, by previous Resolutions, formed the Mira Monte Maintenance District, (hereafter referred to as the “District”), pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of California, beginning with Section 22500 (hereafter referred to as the “Act”) that provides for levy and collection of assessments by the County of Monterey for the City of Salinas to pay the maintenance and services of lighting facilities, landscaping, and all appurtenant facilities and operations related thereto; and
WHEREAS, the District and the associated assessments are in compliance with the provisions of California Constitution Articles XIIIC and XIIID; and WHEREAS, the City Council has ordered the City Engineer to prepare and file an Engineer’s Annual Levy Report with the City Clerk in accordance with the Act.

NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council, pursuant to Chapter 3, Section 22624 of the Act, orders as follows:

1. Intention: The City Council hereby declares that its intention to seek the Annual Levy of the District pursuant to the Act, over and including the land within the District boundary, and to levy, increase, and collect assessments pursuant to the method of distributing cost as provided in the Engineer’s Report on all such land to pay the costs of the following: the operation, maintenance, and servicing of lighting, landscaping, and all appurtenant facilities and operations related thereto.

2. Description of Improvements and Any Substantial Changes Proposed: The improvements within the District include:
i. Maintenance, repair, reconstruction, and operation of the landscaping, irrigation systems, and public improvements within said district. Public improvements include curbs, gutters, asphalt street improvements, sidewalks, masonry walls, concrete-paved driveway clusters, parkway strips adjacent to curbs, landscape easements, tot lots, landscaped open space parcels, appurtenant water mains, irrigation systems, public lighting fixtures on all streets and driveway clusters within the district.
ii. Maintenance, repair, reconstruction, and operation may include, but not limited to spraying pesticides, manicure care of landscaped areas, debris removal, remove and replacement of concrete sidewalks and pavers, street resurfacing and/or reconstruction, and any and all other items of work necessary and incidentals, such as utilities, engineering, inspection, contract administration, etc., for the proper maintenance, repair, reconstruction, and operation thereof.

Other incidental costs such as contingencies, assessment collection costs, legal Page | 13
fees, and administration are assessed to and paid by the District on the same basis as the improvements specified above.

The Engineer's Annual Levy Report on file with the City Engineer describes all new improvements or substantial changes in existing improvements. All interested persons are referred to that report for a detailed description of the improvements, boundaries of the District and the proposed assessments.

3. Boundaries and Designation: The boundaries of the District are described as the boundaries previously defined in the formation documents of the original District.

4. Public Hearing: The City Council hereby declares its intention to conduct a Public Hearing annually concerning the levy of assessments for the District in accordance with Chapter 3, Section 22626 of the Act.

5. Notice: The City Clerk shall give notice of the time and place of the Public Hearing to all property owners within the District by causing a summary of this Resolution to be published once in a newspaper of general circulation within the City of Salinas, twenty (20) days before the date of the public meeting and by posting a copy of this Resolution on the official bulletin board customarily used by the City Council for the posting of notices.

6. Time of Public Hearing: Notice is hereby given that a public hearing will be held by the City Council of the City of Salinas on Tuesday, August 8, 2023, at 4:00 p.m. and/or as soon thereafter as feasible in the Regular Meeting Chambers located within the City Hall Rotunda, at 200 Lincoln Avenue, Salinas.

PASSED AND APPROVED this 20th day of June, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:
_______________________
Kimbley Craig, Mayor
Page | 14
ATTEST:
_________________________
Patricia M. Barajas, City Clerk
Page | 15
RESOLUTION NO. (N.C.S.)

RESOLUTION OF THE CITY COUNCIL PRELIMINARILY APPROVING THE ANNUAL ENGINEER’S LEVY REPORT FOR THE MIRA MONTE MAINTENANCE DISTRICT FOR FISCAL YEAR 2023-2024
WHEREAS, the City Council has, by previous Resolutions, ordered the preparation of an Engineer’s Annual Levy Report (hereafter referred to as the “Report”) for the Mira Monte Maintenance District, (hereafter referred to as the “District”), pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of California, beginning with Section 22500 (hereafter referred to as the “Act”); and WHEREAS, the District and the associated assessments are in compliance with the provisions of California Constitution Articles XIIIC and XIIID; and WHEREAS, the City Council has now been presented with the Report as required by Chapter 1, Article 4, Section 22566 of the Act; and
WHEREAS, the City Council has carefully examined and reviewed the Report as presented and is preliminarily satisfied with it and all of the budget items and documents as set forth therein and is satisfied on a preliminary basis that the assessments have been spread in accordance with the benefits received from the improvements, operation, maintenance and services to be performed within each benefit zone as set forth in said Report.

NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council finds that:

1. The above recitals are all true and correct.

2. The presented Report consists of the following elements: a description of the improvements; the annual budget; the method of apportionment that details the method of calculating each parcel’s proportional special benefit and annual assessment; a statement of the method of parcel assessment determination; a list of names and addresses of the owners of real property within the District; a diagram showing all of the parcels of real property within the District.

3. The report is hereby approved on a preliminary basis and ordered to be filed in the Office of the City Engineer as a permanent record and to remain open to public inspection.

4. That the City Clerk shall certify the passage and adoption of this Resolution, and the minutes of the meeting shall so reflect the presentation of the Report.

PASSED AND APPROVED this 20th day of June, 2023, by the following vote:

AYES:

NOES:

Page | 16
ABSENT:

ABSTAIN:

APPROVED:
_______________________
Kimbley Craig, Mayor
ATTEST:
_________________________
Patricia M. Barajas, City Clerk
Page | 17
RESOLUTION NO. (N.C.S.)

RESOLUTION OF THE CITY COUNCIL INITIATING PROCEEDINGS FOR ANNUAL

LEVY OF ASSESSMENTS FOR THE MONTE BELLA MAINTENANCE DISTRICT FOR FISCAL YEAR 2023-2024
WHEREAS, the City Council has, by previous Resolutions, formed the Monte Bella Maintenance District, (hereafter referred to as the “District”), pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of California, beginning with Section 22500 (hereafter referred to as the “Act”) that provides for levy and collection of assessments by the County of Monterey for the City of Salinas to pay the maintenance and services of lighting facilities, landscaping, and all appurtenant facilities and operations related thereto; and
WHEREAS, the District and the associated assessments are in compliance with the provisions of California Constitution Articles XIIIC and XIIID; and WHEREAS, the City Council is ordering the City Engineer to prepare and file an Engineer’s Annual Levy Report with the City Clerk in accordance with the Act.

NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council orders the City Engineer to prepare the Engineer’s Annual Levy Report concerning the levy of assessments for the District in accordance with Chapter 3, Section 22622 of the Act Section 2.

PASSED AND APPROVED this 20th day of June, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:
_______________________
Kimbley Craig, Mayor
ATTEST:
_________________________
Patricia M. Barajas, City Clerk
Page | 18
RESOLUTION OF INTENTION NO. (N.C.S.)

RESOLUTION OF THE CITY COUNCIL DECLARING ITS INTENTION TO LEVY

ANNUAL ASSESSMENTS FOR THE MONTE BELLA MAINTENANCE DISTRICT FOR FISCAL YEAR 2023-2024
WHEREAS, the City Council has, by previous Resolutions, formed the Monte Bella Maintenance District, (hereafter referred to as the “District”), pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of California, beginning with Section 22500 (hereafter referred to as the “Act”) that provides for levy and collection of assessments by the County of Monterey for the City of Salinas to pay the maintenance and services of lighting facilities, landscaping, and all appurtenant facilities and operations related thereto; and
WHEREAS, the District and the associated assessments are in compliance with the provisions of California Constitution Articles XIIIC and XIIID; and WHEREAS, the City Council has ordered the City Engineer to prepare and file an Engineer’s Annual Levy Report with the City Clerk in accordance with the Act.

NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council, pursuant to Chapter 3, Section 22624 of the Act, orders as follows:

1. Intention: The City Council hereby declares that its intention to seek the Annual Levy of the District pursuant to the Act, over and including the land within the District boundary, and to levy, increase, and collect assessments pursuant to the method of distributing cost as provided in the Engineer’s Report on all such land to pay the costs of the following: the operation, maintenance, and servicing of lighting, landscaping, and all appurtenant facilities and operations related thereto.

2. Description of Improvements and Any Substantial Changes Proposed: The improvements within the District include: ground cover, trees and shrubs, and irrigation systems within the street right of ways. Maintenance, servicing and operation includes the costs of necessary repairs, replacements, water, electrical current, trimming and pruning, care supervision and any and all other items necessary for the proper maintenance and operation of the improvements.

The Engineer's Annual Levy Report on file with the City Engineer describes all new improvements or substantial changes in existing improvements. All interested persons are referred to that report for a detailed description of the improvements, boundaries of the District and the proposed assessments.

3. Boundaries and Designation: The boundaries of the District are described as the boundaries previously defined in the formation documents of the original District.

4. Public Hearing: The City Council hereby declares its intention to conduct a Public Page | 19
Hearing annually concerning the levy of assessments for the District in accordance with Chapter 3, Section 22626 of the Act.

5. Notice: The City Clerk shall give notice of the time and place of the Public Hearing to all property owners within the District by causing a summary of this Resolution to be published once in a newspaper of general circulation within the City of Salinas, twenty (20) days before the date of the public meeting and by posting a copy of this Resolution on the official bulletin board customarily used by the City Council for the posting of notices.

6. Time of Public Hearing: Notice is hereby given that a public hearing will be held by the City Council of the City of Salinas on Tuesday, August 8, 2023, at 4:00 p.m. and/or as soon thereafter as feasible in the Regular Meeting Chambers located within the City Hall Rotunda, at 200 Lincoln Avenue, Salinas.

PASSED AND APPROVED this 20th day of June, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:
_______________________
Kimbley Craig, Mayor
ATTEST:
_________________________
Patricia M. Barajas, City Clerk
Page | 20
RESOLUTION NO. (N.C.S.)

RESOLUTION OF THE CITY COUNCIL PRELIMINARILY APPROVING THE ANNUAL ENGINEER’S LEVY REPORT FOR THE MONTE BELLA MAINTENANCE DISTRICT FOR FISCAL YEAR 2023-2024
WHEREAS, the City Council has, by previous Resolutions, ordered the preparation of an Engineer’s Annual Levy Report (hereafter referred to as the “Report”) for the Monte Bella Maintenance District, (hereafter referred to as the “District”), pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of California, beginning with Section 22500 (hereafter referred to as the “Act”); and WHEREAS, the District and the associated assessments are in compliance with the provisions of California Constitution Articles XIIIC and XIIID; and WHEREAS, the City Council has now been presented with the Report as required by Chapter 1, Article 4, Section 22566 of the Act; and
WHEREAS, the City Council has carefully examined and reviewed the Report as presented and is preliminarily satisfied with it and all of the budget items and documents as set forth therein and is satisfied on a preliminary basis that the assessments have been spread in accordance with the benefits received from the improvements, operation, maintenance and services to be performed within each benefit zone as set forth in said Report.

NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council finds that:

1. The above recitals are all true and correct.

2. The presented Report consists of the following elements: a description of the improvements; the annual budget; the method of apportionment that details the method of calculating each parcel’s proportional special benefit and annual assessment; a statement of the method of parcel assessment determination; a list of names and addresses of the owners of real property within the District; a diagram showing all of the parcels of real property within the District.

3. The report is hereby approved on a preliminary basis and ordered to be filed in the Office of the City Engineer as a permanent record and to remain open to public inspection.

4. That the City Clerk shall certify the passage and adoption of this Resolution, and the minutes of the meeting shall so reflect the presentation of the Report.

PASSED AND APPROVED this 20th day of June, 2023, by the following vote:

AYES:

NOES:

Page | 21
ABSENT:

ABSTAIN:

APPROVED:
_______________________
Kimbley Craig, Mayor
ATTEST:
_________________________
Patricia M. Barajas, City Clerk
Page | 22
RESOLUTION NO. (N.C.S.)

RESOLUTION OF THE CITY COUNCIL INITIATING PROCEEDINGS FOR ANNUAL

LEVY OF ASSESSMENTS FOR THE NORTH/EAST AREA MAINTENANCE DISTRICT FOR FISCAL YEAR 2023-2024
WHEREAS, the City Council has, by previous Resolutions, formed the North/East Area Maintenance District, (hereafter referred to as the “District”), pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of California, beginning with Section 22500 (hereafter referred to as the “Act”) that provides for levy and collection of assessments by the County of Monterey for the City of Salinas to pay the maintenance and services of lighting facilities, landscaping, and all appurtenant facilities and operations related thereto; and
WHEREAS, the District and the associated assessments are in compliance with the provisions of California Constitution Articles XIIIC and XIIID; and WHEREAS, the City Council is ordering the City Engineer to prepare and file an Engineer’s Annual Levy Report with the City Clerk in accordance with the Act.

NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council orders the City Engineer to prepare the Engineer’s Annual Levy Report concerning the levy of assessments for the District in accordance with Chapter 3, Section 22622 of the Act Section 2.

PASSED AND APPROVED this 20th day of June, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:
_______________________
Kimbley Craig, Mayor
ATTEST:
_________________________
Patricia M. Barajas, City Clerk
Page | 23
RESOLUTION OF INTENTION NO. (N.C.S.)

RESOLUTION OF THE CITY COUNCIL DECLARING ITS INTENTION TO LEVY

ANNUAL ASSESSMENTS FOR THE NORTH/EAST AREA MAINTENANCE
DISTRICT FOR FISCAL YEAR 2023-2024
WHEREAS, the City Council has, by previous Resolutions, formed the North/East Area Maintenance District, (hereafter referred to as the “District”), pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of California, beginning with Section 22500 (hereafter referred to as the “Act”) that provides for levy and collection of assessments by the County of Monterey for the City of Salinas to pay the maintenance and services of lighting facilities, landscaping, and all appurtenant facilities and operations related thereto; and
WHEREAS, the District and the associated assessments are in compliance with the provisions of California Constitution Articles XIIIC and XIIID; and WHEREAS, the City Council has ordered the City Engineer to prepare and file an Engineer’s Annual Levy Report with the City Clerk in accordance with the Act.

NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council, pursuant to Chapter 3, Section 22624 of the Act, orders as follows:

1. Intention: The City Council hereby declares that its intention to seek the Annual Levy of the District pursuant to the Act, over and including the land within the District boundary, and to levy, increase, and collect assessments pursuant to the method of distributing cost as provided in the Engineer’s Report on all such land to pay the costs of the following: the operation, maintenance, and servicing of lighting, landscaping, and all appurtenant facilities and operations related thereto.

2. Description of Improvements and Any Substantial Changes Proposed: the maintenance and operation of and the furnishing of services and materials for the District improvements including any and all public landscaping and irrigation improvements on landscaped medians islands within the District, including the 30-foot wide park strips of land between the curb and right-of-way, cul-de-sac median landscaping, jogging paths, planter walls public lighting and associated improvements.

The Engineer's Annual Levy Report on file with the City Engineer describes all new improvements or substantial changes in existing improvements. All interested persons are referred to that report for a detailed description of the improvements, boundaries of the District and the proposed assessments.

3. Boundaries and Designation: The boundaries of the District are described as the boundaries previously defined in the formation documents of the original District.

4. Public Hearing: The City Council hereby declares its intention to conduct a Public Page | 24
Hearing annually concerning the levy of assessments for the District in accordance with Chapter 3, Section 22626 of the Act.

5. Notice: The City Clerk shall give notice of the time and place of the Public Hearing to all property owners within the District by causing a summary of this Resolution to be published once in a newspaper of general circulation within the City of Salinas, twenty (20) days before the date of the public meeting and by posting a copy of this Resolution on the official bulletin board customarily used by the City Council for the posting of notices.

6. Time of Public Hearing: Notice is hereby given that a public hearing will be held by the City Council of the City of Salinas on Tuesday, August 8, 2023, at 4:00 p.m. and/or as soon thereafter as feasible in the Regular Meeting Chambers located within the City Hall Rotunda, at 200 Lincoln Avenue, Salinas.

PASSED AND APPROVED this 20th day of June, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:
_______________________
Kimbley Craig, Mayor
ATTEST:
_________________________
Patricia M. Barajas, City Clerk
Page | 25
RESOLUTION NO. (N.C.S.)

RESOLUTION OF THE CITY COUNCIL PRELIMINARILY APPROVING THE ANNUAL ENGINEER’S LEVY REPORT FOR THE NORTH/EAST AREA
MAINTENANCE DISTRICT FOR FISCAL YEAR 2023-2024
WHEREAS, the City Council has, by previous Resolutions, ordered the preparation of an Engineer’s Annual Levy Report (hereafter referred to as the “Report”) for the North/East Area Maintenance District, (hereafter referred to as the “District”), pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of California, beginning with Section 22500 (hereafter referred to as the “Act”); and WHEREAS, the District and the associated assessments are in compliance with the provisions of California Constitution Articles XIIIC and XIIID; and WHEREAS, the City Council has now been presented with the Report as required by Chapter 1, Article 4, Section 22566 of the Act; and
WHEREAS, the City Council has carefully examined and reviewed the Report as presented and is preliminarily satisfied with it and all of the budget items and documents as set forth therein and is satisfied on a preliminary basis that the assessments have been spread in accordance with the benefits received from the improvements, operation, maintenance and services to be performed within each benefit zone as set forth in said Report.

NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council finds that:

1. The above recitals are all true and correct.

2. The presented Report consists of the following elements: a description of the improvements; the annual budget; the method of apportionment that details the method of calculating each parcel’s proportional special benefit and annual assessment; a statement of the method of parcel assessment determination; a list of names and addresses of the owners of real property within the District; a diagram showing all of the parcels of real property within the District.

3. The report is hereby approved on a preliminary basis and ordered to be filed in the Office of the City Engineer as a permanent record and to remain open to public inspection.

4. That the City Clerk shall certify the passage and adoption of this Resolution, and the minutes of the meeting shall so reflect the presentation of the Report.

PASSED AND APPROVED this 20th day of June, 2023, by the following vote:

AYES:

NOES:

Page | 26
ABSENT:

ABSTAIN:

APPROVED:
_______________________
Kimbley Craig, Mayor
ATTEST:
_________________________
Patricia M. Barajas, City Clerk
Page | 27
RESOLUTION NO. (N.C.S.)

RESOLUTION OF THE CITY COUNCIL INITIATING PROCEEDINGS FOR ANNUAL

LEVY OF ASSESSMENTS FOR THE VISTA NUEVA MAINTENANCE DISTRICT FOR FISCAL YEAR 2023-2024
WHEREAS, the City Council has, by previous Resolutions, formed the Vista Nueva Maintenance District, (hereafter referred to as the “District”), pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of California, beginning with Section 22500 (hereafter referred to as the “Act”) that provides for levy and collection of assessments by the County of Monterey for the City of Salinas to pay the maintenance and services of lighting facilities, landscaping, and all appurtenant facilities and operations related thereto; and
WHEREAS, the District and the associated assessments are in compliance with the provisions of California Constitution Articles XIIIC and XIIID; and WHEREAS, the City Council is ordering the City Engineer to prepare and file an Engineer’s Annual Levy Report with the City Clerk in accordance with the Act.

NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council orders the City Engineer to prepare the Engineer’s Annual Levy Report concerning the levy of assessments for the District in accordance with Chapter 3, Section 22622 of the Act Section 2.

PASSED AND APPROVED this 20th day of June, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:
_______________________
Kimbley Craig, Mayor
ATTEST:
_________________________
Patricia M. Barajas, City Clerk
Page | 28
RESOLUTION OF INTENTION NO. (N.C.S.)

RESOLUTION OF THE CITY COUNCIL DECLARING ITS INTENTION TO LEVY

ANNUAL ASSESSMENTS FOR THE VISTA NUEVA MAINTENANCE DISTRICT FOR FISCAL YEAR 2023-2024
WHEREAS, the City Council has, by previous Resolutions, formed the Vista Nueva Maintenance District, (hereafter referred to as the “District”), pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of California, beginning with Section 22500 (hereafter referred to as the “Act”) that provides for levy and collection of assessments by the County of Monterey for the City of Salinas to pay the maintenance and services of lighting facilities, landscaping, and all appurtenant facilities and operations related thereto; and
WHEREAS, the District and the associated assessments are in compliance with the provisions of California Constitution Articles XIIIC and XIIID; and WHEREAS, the City Council has ordered the City Engineer to prepare and file an Engineer’s Annual Levy Report with the City Clerk in accordance with the Act.

NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council, pursuant to Chapter 3, Section 22624 of the Act, orders as follows:

1. Intention: The City Council hereby declares that its intention to seek the Annual Levy of the District pursuant to the Act, over and including the land within the District boundary, and to levy, increase, and collect assessments pursuant to the method of distributing cost as provided in the Engineer’s Report on all such land to pay the costs of the following: the operation, maintenance, and servicing of lighting, landscaping, and all appurtenant facilities and operations related thereto.

2. Description of Improvements and Any Substantial Changes Proposed: the installation and maintenance of a telephone/alarm system for the Sanitary Sewer Pump Station; monitor and maintain a sanitary sewer pump station twice a week, and a sanitary sewer main four times a year with City forces, or as needed; adjust manhole and flushing inlet covers to existing street grade and maintain street pavement by public works contract; provide for maintenance and power for a new street light system; and maintain subdivision fence.

The Engineer's Annual Levy Report on file with the City Engineer describes all new improvements or substantial changes in existing improvements. All interested persons are referred to that report for a detailed description of the improvements, boundaries of the District and the proposed assessments.

3. Boundaries and Designation: The boundaries of the District are described as the boundaries previously defined in the formation documents of the original District.

Page | 29

4. Public Hearing: The City Council hereby declares its intention to conduct a Public Hearing annually concerning the levy of assessments for the District in accordance with Chapter 3, Section 22626 of the Act.

5. Notice: The City Clerk shall give notice of the time and place of the Public Hearing to all property owners within the District by causing a summary of this Resolution to be published once in a newspaper of general circulation within the City of Salinas, twenty (20) days before the date of the public meeting and by posting a copy of this Resolution on the official bulletin board customarily used by the City Council for the posting of notices.

6. Time of Public Hearing: Notice is hereby given that a public hearing will be held by the City Council of the City of Salinas on Tuesday, August 8, 2023, at 4:00 p.m. and/or as soon thereafter as feasible in the Regular Meeting Chambers located within the City Hall Rotunda, at 200 Lincoln Avenue, Salinas.

PASSED AND APPROVED this 20th day of June, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:
_______________________
Kimbley Craig, Mayor
ATTEST:
_________________________
Patricia M. Barajas, City Clerk
Page | 30
RESOLUTION NO. (N.C.S.)

RESOLUTION OF THE CITY COUNCIL PRELIMINARILY APPROVING THE ANNUAL ENGINEER’S LEVY REPORT FOR THE VISTA NUEVA MAINTENANCE DISTRICT FOR FISCAL YEAR 2023-2024
WHEREAS, the City Council has, by previous Resolutions, ordered the preparation of an Engineer’s Annual Levy Report (hereafter referred to as the “Report”) for the Vista Nueva Maintenance District, (hereafter referred to as the “District”), pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of California, beginning with Section 22500 (hereafter referred to as the “Act”); and WHEREAS, the District and the associated assessments are in compliance with the provisions of California Constitution Articles XIIIC and XIIID; and WHEREAS, the City Council has now been presented with the Report as required by Chapter 1, Article 4, Section 22566 of the Act; and
WHEREAS, the City Council has carefully examined and reviewed the Report as presented and is preliminarily satisfied with it and all of the budget items and documents as set forth therein and is satisfied on a preliminary basis that the assessments have been spread in accordance with the benefits received from the improvements, operation, maintenance and services to be performed within each benefit zone as set forth in said Report.

NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council finds that:

1. The above recitals are all true and correct.

2. The presented Report consists of the following elements: a description of the improvements; the annual budget; the method of apportionment that details the method of calculating each parcel’s proportional special benefit and annual assessment; a statement of the method of parcel assessment determination; a list of names and addresses of the owners of real property within the District; a diagram showing all of the parcels of real property within the District.

3. The report is hereby approved on a preliminary basis and ordered to be filed in the Office of the City Engineer as a permanent record and to remain open to public inspection.

4. That the City Clerk shall certify the passage and adoption of this Resolution, and the minutes of the meeting shall so reflect the presentation of the Report.

PASSED AND APPROVED this 20th day of June, 2023, by the following vote:

AYES:

NOES:

Page | 31
ABSENT:

ABSTAIN:

APPROVED:
_______________________
Kimbley Craig, Mayor
ATTEST:
_________________________
Patricia M. Barajas, City Clerk
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#23-380, Version: 1
Acceptance of On-Call Job Order Contract for Sidewalk Improvements Approve a Resolution to accept the On-Call Job Order Contract for Sidewalk Improvements with Hemi’s Landscape and Concrete Inc., and C2 Builders Inc., for maintenance and responsibility.

City of Salinas Page 1 of 1 Printed on 6/14/2023
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CITY OF SALINAS

COUNCIL STAFF REPORT
DATE: JUNE 20, 2023
DEPARTMENT: PUBLIC WORKS DEPARTMENT
FROM: DAVID JACOBS, P.E., L.S., PUBLIC WORKS DIRECTOR
BY: ELISE RAMRIEZ, P.E., SENIOR CIVIL ENGINEER

JONATHAN ESTEBAN, ASSISTANT ENGINEER
TITLE: ACCEPTANCE OF ON-CALL JOB ORDER CONTRACT FOR

SIDEWALK IMPROVEMENTS FOR MAINTENANCE AND

RESPONSIBILITY
RECOMMENDED MOTION:

A motion to approve a Resolution to accept the On-Call Job Order Contract for Sidewalk Improvements with Hemi’s Landscape and Concrete Inc., and C2 Builders Inc., for maintenance and responsibility.

EXECUTIVE SUMMARY:

On November 5, 2019, City Council awarded three (3) On-Call Job Order Contracts for Sidewalk Improvements to Hemi’s Landscape and Concrete Inc., Golz Construction Inc., and C2 Builders Inc. for a minimum job order contract value of $50,000.00 and a non-guaranteed maximum aggregate contract value of $2,000,000.00 for a term of two (2) years with an option to extend the contract an additional two (2) years with successful performance. On October 19, 2021 the City and Hemi’s Landscape and Concrete Inc. and C2 Builders Inc. entered into a revised agreement per Amendment No. 1 which extended the contract term by an additional two (2) years and increased the non-guaranteed maximum aggregate contract value to $4,000,000.00. Hemi’s Landscape and Concrete Inc. have completed four (4) job orders under this contract for a total amount of $778,926.00. C2 Builders Inc. have completed three (3) job orders under this contract for a total amount of $776,510.00. Staff recommends the approval of a resolution to accept the OnCall Job Order Contract for Sidewalk Improvements for maintenance and responsibility.

BACKGROUND:

On November 5, 2019, City Council awarded three (3) On-Call Job Order Contracts for Sidewalk Improvements to Hemi’s Landscape and Concrete Inc., Golz Construction Inc., and C2 Builders Inc. for a minimum job order contract value of $50,000.00 and a non-guaranteed maximum aggregate contract value of $2,000,000.00 for a term of 2 years with an option to extend the contract an additional 2 years with successful performance (Resolution No. 21732). On October 19, 2021, the City and Hemi’s Landscape and Concrete Inc. and C2 Builders Inc. entered into a Page | 2
revised agreement per Amendment No. 1 which extended the contract term by an additional two (2) years and increased the non-guaranteed maximum aggregate contract value to $4,000,000.00.

The On-Call Job Order Contract for Sidewalk Improvements, CIP 9720, is a continuation of the City’s effort to repair and/or rehabilitate miscellaneous street related work in areas that are deteriorated, damaged, or in need of repair, and/or make facility upgrades to meet current state or federal requirements. The contract allows for job orders to be assigned to the contractor using unit prices provided in the proposals of each contractor.

On December 19, 2022, and May 15, 2023, the City issued a Notice of Termination for the On Call Job Order Contract for Sidewalk Improvements to C2 Builders Inc. and Hemi’s Landscape and Concrete Inc., respectively.

Below is a list of job orders assigned and completed by Hemi’s Landscape and Concrete Inc. and C2 Builders Inc. under this On-Call Job Order Contract to be accepted for maintenance and responsibility:

San Felipe St JOC Sidewalk Repair and ADA Pedestrian Ramp Installation; COS-2020- 9216-01
On April 16, 2020, the San Felipe St JOC Sidewalk Repair and ADA Pedestrian Ramp Installation Job Order was authorized for Hemi’s Landscape and Concrete Inc. in the amount of $178,018. The job order scope of work included removal and replacement of sidewalk and curb and gutter; sidewalk grinding, and installation of ADA pedestrian ramps along portions of San Felipe St, Sierra Madre St, Ambrose Dr, and W Alisal St.

Construction was completed on September 17, 2020. The contractor has completed all punch list items and the job order has been deemed complete and the construction methods and materials met the project specification requirements. Additional sidewalk quantities were added to increase the job order by $450 for a total amount of $178,468.00.

E Alvin Dr JOC Tree Removal; COS-2020-9720-01
On April 16, 2020, the E Alvin Dr JOC Tree Removal Job Order was authorized for Hemi’s Landscape and Concrete Inc. in the amount of $86,085. The job order scope of work included removal of street trees along E Alvin Dr in preparation for sidewalk and curb and gutter repairs to be completed with the Alvin Dr and Linwood Dr Safe Routes to School project. Construction was completed on August 20, 2020. The contractor has completed all punch list items and the job order has been deemed complete and the construction methods and materials met the project specification requirements. Job order quantities were decreased amounting to a total job order amount of $80,310.00.

John St JOC Sidewalk Repair and ADA Pedestrian Ramp Installation; COS-2020-9720-02 On July 23, 2020, the John St Job Order was authorized for C2 Builders Inc. in the amount of $308,161.00. The job order scope of work included removal and replacement of sidewalk and curb and gutter, sidewalk grinding, and installation of ADA pedestrian ramps along portions of John St from S Wood St to S Sanborn Rd. Construction was completed on December 9, 2020. The contractor has completed all punch list items and the job order Page | 3
has been deemed complete and the construction methods and materials met the project specification requirements. Various job order quantities were increased and decreased decreasing the amount by $4,488 for a total job order amount of $303,673.00.

Monte Bella JOC Street Sweeping Sign Installation; COS-2020-9120-01 On October 26, 2020, the Monte Bella Job Order was authorized for C2 Builders Inc. in the amount of $10,620. The job order scope of work included the installation of street sweeping signs along Bellagio Wy, Campania Wy, Sardinia Dr, Marsala Wy, and Palermo Dr. Construction was completed on November 4, 2020. The contractor has completed all punch list items and the job order has been deemed complete and the construction methods and materials met the project specification requirements.

Polk St JOC Sidewalk Repair and ADA Pedestrian Ramp Installation; COS-2021-9720-01 On November 24, 2021, the John St Job Order was authorized for C2 Builders Inc. in the amount of $452,704.00. The job order scope of work included removal and replacement of sidewalk and curb and gutter; sidewalk grinding, and installation of ADA pedestrian ramps along portions of Polk St from W Laurel Dr to Tyler St. Construction was completed on May 28, 2022. The contractor has completed all punch list items and the job order has been deemed complete and the construction methods and materials met the project specification requirements. Various job order quantities were added and increased the job order amount by $9,513.00 for a total amount of $462,217.00.

S Filice St JOC Sidewalk Repair; COS-2022-9720-01
On May 20, 2022, the S Filice Job Order was authorized for Hemi’s Landscape and Concrete Inc. in the amount of $450,027.50. The job order scope of work included removal and replacement of sidewalk and curb and gutter; sidewalk grinding, and removal of street trees along S Filice St from E Alisal St to John St. Construction was completed on August 4, 2022. The contractor has completed all punch list items and the job order has been deemed complete and the construction methods and materials met the project specification requirements. Additional sidewalk quantities were added to increase the job order by $13,063.50 for a total job order amount of $463,091.00.

Miscellaneous JOC MST Bus Pad Installation and E Alvin Dr Curb and Gutter Replacement; COS-2022-9720-02
On October 11, 2022, the MST Bus Pads and E Alvin Curb & Gutter Job Order was authorized for Hemi’s Landscape and Concrete Inc. in the amount of $55,064.00. The MST Bus Pads Installation and E Alvin Dr Curb & Gutter job order scope of work included removal and disposal of one tree along E Alvin Dr, installation of 3 ADA compliant bus pads and removal and replacement of curb & gutter along E Alvin Dr between N Main St and Wheeler Dr. Construction was completed on November 2, 2022. The contractor has completed all punch list items and the job order has been deemed complete and the construction methods and materials met the project specification requirements. Various job order quantities were added and increased the job order by $4,996.00 for a total job order amount of $60,060.00.

Page | 4
CEQA CONSIDERATION:

The City of Salinas has determined that the project is exempt from the California Environmental Quality Act (CEQA) Guidelines (Section 15301(c), Class I) because the majority of the work is maintenance of sidewalks.

Furthermore, the project does not qualify for any of the exceptions to the categorical exemptions found at CEQA Guidelines Section 15300.2 as all exceptions do not relate to the project scope of work for this project.

STRATEGIC PLAN INITIATIVE:

This item relates to the Council’s Goal of Infrastructure and Environmental Sustainability and Public Safety by investing in the sidewalk repair program.

DEPARTMENTAL COORDINATION:

The majority of the coordination is within the Public Works Department. The Divisions working together are the Engineering Division and Maintenance (Urban Forestry and Streets Divisions) for updates and coordination on the Sidewalk Repair request list, evaluation of tree roots, and tracking of the trees removed/replaced. Public Works coordinates contract execution with the Finance and Legal Departments.

FISCAL AND SUSTAINABILITY IMPACT:

The maximum contract value of each On-Call Job Order Contract is $4,000,000 with a minimum contract value of $50,000.

The current total contract amount for Hemi’s Landscape and Concrete Inc. is $787,704.00 Contract amounts were paid using CIP 9720 annual funds.

The current total contract amount for C2 Builders Inc. is $776,510.00 Contract amounts were paid using CIP 9720 annual funds.

ATTACHMENTS:

Resolution
1 RESOLUTION NO. (N.C.S.)

A RESOLUTION FOR ACCEPTANCE OF ON-CALL JOB ORDER CONTRACT FOR

SIDEWALK IMPROVEMENTS FOR MAINTENANCE AND RESPONSIBILITY WHEREAS, on November 5, 2019, City Council awarded three (3) On-Call Job Order Contracts for Sidewalk Improvements to Hemi’s Landscape and Concrete Inc., Golz Construction Inc., and C2 Builders Inc.; and
WHEREAS, each On-Call Contract was awarded for a non-guaranteed maximum contract amount of $2,000,000 and a minimum contract amount of $50,000, and more specifically, each contract was awarded at the unit prices set forth and contained in the proposals for the On-Call Job Order Contract for Sidewalk Improvements of said successful bidders.; and WHEREAS, the On-Call Contract states that with successful performance, these Contract(s) may be extended up to an additional two years after the original two-year term.

WHEREAS, on October 19, 2021, the City entered into a revised agreement with Hemi’s Landscape and Concrete Inc. and C2 Builders Inc. per Amendment No. 1. for a contract extension of an additional two (2) years and increased the non-guaranteed Maximum Contract Value to $4,000,000 each; and
WHEREAS, there are four (4) job orders that have been completed by Hemi’s Landscape and Concrete Inc. for a total amount of $778,926.00; and WHEREAS, the following job orders have been completed under said Job Order Contract for Sidewalk Improvements with Hemi’s Landscape and Concrete Inc.: San Felipe St Sidewalk Repair and ADA Ramp Installation, E Alvin Dr Tree Removal, S Filice St Sidewalk Repair, and MST Bus Pad Installation and E Alvin Dr Curb & Gutter Replacement; and WHEREAS, on April 16, 2020, the City issued a job order for the San Felipe St Sidewalk Repair and ADA Ramp Installation in the amount of $178,018.00. There was one (1) contract change order issued for a total increase of $450.00 for a final work order amount of $178,468.00.

Job order was completed on September 17, 2020.; and
WHEREAS, on April 16, 2020, the City issued a job order for the E Alvin Dr Tree Removal in the amount of $86,085.00. Job order quantities were decreased to a total job order amount of $80,310.00. Job order was completed on August 20, 2020.; and WHEREAS, on May 20, 2022, the City issued a job order for the S Filice St Sidewalk Repair in the amount of $450,027.50. There was (1) contract change orders issued for a total increase of $13,063.50 for a total job order amount of $463,091.00. Job order was completed on August 4, 2022.; and
WHEREAS, on October 11, 2022, the City issued a job order for the MST Bus Pad 2 Installation and E Alvin Dr Curb & Gutter Replacement in the amount of $55,064.00. There were two (2) change orders for this job order increasing the total by $4,996.00 for a total job order amount of $60,060.00. Job order was completed on November 2, 2022.; and WHEREAS, there are three (3) job orders that have been completed by C2 Builders Inc. for a total amount of $776,510.00; and
WHEREAS, the following job orders have been completed under said Job Order Contract for Sidewalk Improvements with C2 Builders Inc.: John St Sidewalk Repair and ADA Ramp Installation, Monte Bella Street Sweeping Sign Installations, Polk St Sidewalk Repair and ADA Ramp Installation.; and
WHEREAS, on July 23, 2020, the City issued a job order for the John St Sidewalk Repair and ADA Ramp Installation in the amount of $308,161.00. Job order quantities were decreased to a total job order amount of $303,673.00. Job order was completed on December 9, 2020.; and WHEREAS, on October 26, 2020 the City issued a job order for Monte Bella Street Sweeping Sign Installations in the amount of $10,620.00. Job order was completed on November 4, 2020.; and
WHEREAS, on November 24, 2021 the City issued work order for Polk St Sidewalk Repair and ADA Ramp Installation in the amount of $452,704.00. There was one (1) change order for this job order increasing the total by $9,513.00 for a total job order amount of $462,217.00.

Job order was completed on May 28, 2022.; and
WHEREAS, the City issued a Notice of Termination for the On Call Job Order Contract for Sidewalk Improvements to C2 Builders Inc. on December 19, 2022; and WHEREAS, the City issued a Notice of Termination for the On Call Job Order Contract for Sidewalk Improvements to Hemi’s Landscape and Concrete Inc. on May 15, 2023; and NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council hereby accepts the Job Order Contracting (JOC) For Sidewalk Improvements for maintenance and responsibility.

PASSED AND APPROVED this 20th day of June 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
3 APPROVED:
________________________
Kimbley Craig, Mayor
ATTEST:
_________________________
Patricia M. Barajas, City Clerk
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#23-386, Version: 1
Agreements for Professional Services with CSG Consultants Inc. and 4LEAF Inc. for FY 2023-2024 Approve a Resolution authorizing the Mayor to enter into Agreements for Professional Services with CSG Consultants Inc. and 4LEAF Inc. to provide Building Official, technical permitting, plan review, and construction inspection services to the City’s Permit Center through Fiscal Year 2023-24.

City of Salinas Page 1 of 1 Printed on 6/15/2023
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CITY OF SALINAS

COUNCIL STAFF REPORT
DATE: JUNE 20, 2023
DEPARTMENT: COMMUNITY DEVELOPMENT
FROM: LISA BRINTON, DIRECTOR
THROUGH: ROD POWELL, ASSISTANT DIRECTOR - ACTING
BY: MELISSA GUILFOYLE, ADMINISTRATIVE ANALYST I
TITLE: AGREEMENTS FOR PROFESSIONAL SERVICES WITH CSG
CONSULTANTS INC. AND 4LEAF INC. FOR FY 2023-2024
RECOMMENDED MOTION:

A motion to approve a Resolution authorizing the Mayor to enter into Agreements for Professional Services with CSG Consultants Inc. and 4LEAF Inc. to provide Building Official, technical permitting, plan review, and construction inspection services to the City’s Permit Center through Fiscal Year 2023-24.

EXECUTIVE SUMMARY:

The Community Development Department (CDD) is seeking authorization to enter into a FY 2023-24 Agreement for Professional Services with CSG Consultants Inc. (CSG) in an amount not to exceed $250,000 and a FY 2023-24 Agreement for Professional Services with 4LEAF Inc.(4LEAF) in an amount not to exceed $50,000. Consultant contract services are necessary due to increases in workload, staff vacancies, and large-scale development projects. Source funding for each of these Agreements comes from a Permit Center Enterprise Fund which requires the Permit Services Division to maintain a high level of customer service and efficiently move projects forward within required timelines. Both CSG and 4LEAF provide services and staff specifically tailored to assist the City in executing its development processes including key Building Official, plan review, permitting, and construction inspection services. Contracted staff are each required to hold and maintain all appropriate certifications relative to their assigned duties. The strategic use of consultant services in coordination with City Permit Center staff allows the Division to provide a much higher and sustained level of customer service.

BACKGROUND:

The Permit Services Division, funded through the Permit Center Enterprise Fund, has utilized contracted consultants to augment its capacity for many years. Both CSG and 4LEAF have longestablished, contractual relationships with the City making them readily familiar with existing and emerging Permit Center structures, staff and projects. CSG has held a contractual relationship with the City since 2000 and 4LEAF has held a similar relationship since 2012. Both firms have Page | 2
extensive knowledge and experience in providing similar technical services to multiple jurisdictions throughout California.

Currently, the City utilizes CSG to provide Building Official services through the provision of a specific certified and experienced individual serving in an assistive Interim Building Official capacity. This contracted individual provides services that address complex Building Code issues and interpretations; assistive resolution of inquiries and complaints; oversight of the application of all aspects of the California Building Codes and applicable local amendments; review and authorization for the use of alternative materials and methods; staff development and continuing education; coordination with other divisions, departments, and agencies; guiding participation in the pre-development review of proposed projects; and general meeting attendance and staffing associated with City Council, Planning Commission and Building Board of Appeals.

DISCUSSION:

Scalable, supportive resources are the driver for each of the proposed Agreements and help the Permit Center respond to new applications in a timely manner. The proposed Agreements will allow CDD’s Permit Services Division to maintain its flexibility and responsiveness to inquiries and applications through the efficient incorporation of additional contractual staff, as needed, to address staffing shortfalls and assist as workloads increase.

Last year, the Permit Services Division successfully onboarded three permanent, full-time Combination Building Inspectors. These much needed positions have allowed for a cumulative FY 2023-24 contractual cost reduction of $250,000 within the proposed Agreements in comparison to the FY 2022-23 contracts totaling $550,000. CDD has also identified proposed changes to the organizational structure and prioritized revision of current Permit Center job specifications with an explicit intent to recruit and onboard qualified, experienced permanent staff that will allow for further reductions and reliance on contracted consultants in the future.

Additionally, the influx of large and complex projects poses a significant issue as they often require City staff to balance their available time to allow for adequate focus and time on complex and difficult tasks, while still providing the required customer service for the smaller, less complex projects. In order to balance the time and workload, the Division has been able to utilize the contract workforce for ongoing projects such as the tenant improvement for Vallarta Supermarket, a large Creekbridge Village II commercial to residential apartment complex conversion,, a new Starbucks at 27 John Street, a new Toyota Materials Handling facility, and proposed tenant improvements at the Kohl’s retail facility.

CEQA CONSIDERATION:

Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

STRATEGIC PLAN INITIATIVE:

The proposed Agreements support the City of Salinas Strategic Plan 2022-2025 Goals and Strategies of Economic Development, Housing/Affordable Housing, Public Safety, and Effective Page | 3
and Culturally Responsive Government by enhancing Permit Center operations and facilitating safe and efficient development within the City.

DEPARTMENTAL COORDINATION:

This item represents a continuation of collaborative effort among the Community Development, Fire, and Finance Departments as well as the City Attorney.

FISCAL AND SUSTAINABILITY IMPACT:

Execution of the proposed Agreements has no impact to the General Fund. Supportive funding for the proposed Agreements will come from a current, available Permit Center Enterprise Fund appropriation.

ATTACHMENTS:

Resolution
Agreement for Professional Services with 4LEAF Inc. – Draft 4LEAF Inc. FY 2023-24 Fee Schedule
Agreement for Professional Services with CSG Consultants Inc. - Draft CSG Consultants Inc. FY 2023-24 Contract Rates
RESOLUTION NO. ________________ (N.C.S.)

A RESOLUTION OF THE SALINAS CITY COUNCIL AUTHORIZING THE EXECUTION OF FY 2023-24 AGREEMENTS FOR PROFESSIONAL SERVICES WITH CSG CONSULTANTS INC. AND 4LEAF INC. TO PROVIDE BUILDING OFFICIAL,

TECHNICAL PERMITTING, PLAN REVIEW, AND CONSTUCTION INSPECTION SERVICES TO THE PERMIT CENTER.

WHEREAS, the Permit Services Division strives to offer a comprehensive, one-stop location providing assistive, compliant permitting and inspection services; and WHEREAS, the Permit Center continues to see a large volume of requests for plan review, permitting, and inspections requiring additional support, manpower, and expertise to remain compliant with processing mandates and timelines; and WHEREAS, the Permit Services Division continues to require the necessary services of an Interim Building Official while the position is vacant; and WHEREAS, since 2000 and 2012 the City has contracted with CSG Consultants Inc. and 4LEAF Inc. respectively to support technical needs and maintain appropriate levels of customer service in its Permit Center; and
WHEREAS, CSG Consultants Inc. and 4LEAF Inc. each have extensive knowledge and experience in providing technical services to building departments throughout multiple jurisdictions in California and employ staff that have the requisite certification, training, and experience to perform the work necessary to meet the City’s needs; and WHEREAS, CSG Consultants Inc. and 4LEAF Inc. have continued to provide highquality permitting, plan review, and inspection services in the City, since 2000 and 2012 respectively, and continue to demonstrate a desired level of performance and technical expertise in a timely and cost-effective manner; and
WHEREAS, the City has again identified CSG Consultants Inc. and 4LEAF Inc. as qualified and capable of providing the necessary, supplemental experience, capacity, and technical expertise necessary to fully meet the City’s Permit Center’s operational needs and have the capacity to provide both services and staff specifically tailored to meet the needs of the City’s development processes;

WHEREAS, throught the City’s recent onboarding of three permanent, full-time Combination Building Inspectors, the Permit Services Divisions has reduced the cumulative Agreement amounts for FY 2023-24 by $250,000 to a maximum FY 2023-24 amount of $300,000; and
WHEREAS, costs associated with these Agreements will be fully recouped through the collection of cost-neutral permit and inspection fees appropriated to the City’s Permit Services Enterprise Fund; and
WHEREAS, at this time, there are no other consultant vendors within the City of Salinas or the County of Monterey that can perform the scope and level of work required; and WHEREAS, the City Council has authority, pursuant to Salinas Municipal Code Section 12-28.080, to authorize the proposed Agreements without application of a local purchasing preference.

WHEREAS, the City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378); and
NOW, THEREFORE, BE IT RESOLVED the Salinas City Council authorizes the Mayor to enter into separate Agreements for Professional Services with CSG Consultants Inc. in an amount not to exceed $250,000 and 4LEAF Inc. in an amount not to exceed $50,000 through the 2023-2024 fiscal year; and
PASSED AND APPROVED this 20th day of June 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

________________________
Kimbley Craig, Mayor
ATTEST:
_________________________
Patricia M. Barajas, City Clerk

AGREEMENT

FOR PROFESSIONAL SERVICES

BETWEEN

THE CITY OF SALINAS AND
4LEAF, INC.

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Contents
RECITALS ..................................................................................................................................... 4 TERMS ........................................................................................................................................... 4

1. Scope of Service. ................................................................................................................. 4

2. Term; Completion Schedule. ............................................................................................... 4

3. Compensation. ..................................................................................................................... 4

4. Billing. ................................................................................................................................. 4

5. Meet & Confer. .................................................................................................................... 5

6. Additional Copies................................................................................................................. 5

7. Responsibility of Consultant. ............................................................................................... 5

8. Responsibility of City. ......................................................................................................... 5

9. Acceptance of Work Not a Release. .................................................................................... 6

10. Indemnification and Hold Harmless. ................................................................................... 6

11. Insurance.............................................................................................................................. 6

12. Access to Records................................................................................................................ 6

13. Non-Assignability................................................................................................................ 6

14. Changes to Scope of Work. ................................................................................................. 7

15. Ownership of Documents. ................................................................................................... 7

16. Termination.......................................................................................................................... 7

17. Compliance with Laws, Rules, and Regulations. ................................................................ 8

18. Exhibits Incorporated. .......................................................................................................... 8

19. Independent Contractor. ....................................................................................................... 8

20. Integration and Entire Agreement. ....................................................................................... 8

21. Jurisdiction and Venue. ........................................................................................................ 8

22. Severability .......................................................................................................................... 9

23. Notices. ................................................................................................................................ 9

24. Nondiscrimination................................................................................................................ 9

25. Conflict of Interest. ............................................................................................................ 10

26. Headings. ........................................................................................................................... 10

27. Attorneys’ Fees .................................................................................................................. 10

28. Non-Exclusive Agreement. ................................................................................................ 10

29. Rights and Obligations Under Agreement. ........................................................................ 10

30. Licenses.............................................................................................................................. 10

31. Counterparts. ...................................................................................................................... 10

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32. Legal Representation. ........................................................................................................ 10

33. Joint Representation. .......................................................................................................... 11

34. Warranty of Authority........................................................................................................ 11

35. No Waiver of Rights. ......................................................................................................... 11 Exhibit A – Insurance Requirements ............................................................................................ 13 Exhibit B – Scope of Service ......................................................... Error! Bookmark not defined.

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June 20, 2023

AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN
THE CITY OF SALINAS AND 4LEAF, INC.

This Agreement for Professional Services (the “Agreement” and/or “Contract”) is made and entered into this 21st day of June, 2022, between the City of Salinas, a California Charter city and municipal corporation (hereinafter “City”), and 4LEAF, Inc., a California corporation, (hereinafter “Consultant”).

RECITALS
WHEREAS, Consultant represents that he, she, or it is specially trained, experienced, and competent to perform the special services which will be required by this Agreement; and WHEREAS, Consultant is willing to render such professional services, as hereinafter defined, on the following terms and conditions.

NOW, THEREFORE, City and Consultant agree as follows:

TERMS

1. Scope of Service. The project contemplated and the scope of Consultant’s services are described in Exhibit B, attached hereto and incorporated herein by reference.

2. Term; Completion Schedule. This Agreement shall commence on July 1, 2023, and shall terminate on June 30, 2024, unless extended in writing by either party upon (30) days written notice. This Agreement may be extended only upon mutual written consent of the parties and may be terminated only pursuant to the terms of this Agreement. Consultant shall fully comply with all timelines for performance of its consulting services set forth in Exhibit B.

3. Compensation. City hereby agrees to pay Consultant for services rendered the City pursuant to this Agreement on a time and materials basis according to the rates of compensation set forth in Exhibit B. The total amount of compensation to be paid under this Agreement shall not exceed $50,000.

4. Billing. Consultant shall submit to City an itemized invoice, prepared in a form satisfactory to City, describing its services and costs for the period covered by the invoice.

Except as specifically authorized by City, Consultant shall not bill City for duplicate services performed by more than one person. Consultant’s bills shall include the following information to which such services cost or pertain:
(A) A brief description of services performed;
(B) The date the services were performed;
(C) The number of hours spent and by whom;

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(D) A brief description of any costs incurred; and
(E) The Consultant’s signature.

Any such invoices shall be in full accord with any and all applicable provisions of this Agreement.

City shall make payment on each such invoice within thirty (30) days of receipt; provided, however, that if Consultant submits an invoice which is incorrect, incomplete, or not in accord with the provisions of this Agreement, City shall not be obligated to process any payment to Consultant until thirty (30) days after a correct and complying invoice has been submitted by Consultant. The City shall process undisputed portion immediately.

5. Meet & Confer. Consultant agrees to meet and confer with City or its agents or employees with regard to services as set forth herein as may be required by the City to ensure timely and adequate performance of the Agreement.

6. Additional Copies. If City requires additional copies of reports, or any other material which Consultant is required to furnish as part of the services under this Agreement, Consultant shall provide such additional copies as are requested, and City shall compensate Consultant for the actual costs related to the production of such copies by Consultant.

7. Responsibility of Consultant.
(A) By executing this Agreement, Consultant agrees that the services to be provided and work to be performed under this Agreement shall be performed in a fully competent manner. By executing this Agreement, Consultant further agrees and represents to City that the Consultant possesses, or shall arrange to secure from others, all of the necessary professional capabilities, experience, resources, and facilities necessary to provide the City the services contemplated under this Agreement and that City relies upon the professional skills of Consultant to do and perform Consultant’s work. Consultant further agrees and represents that Consultant shall follow the current, generally accepted practices in this area to the profession to make findings, render opinions, prepare factual presentations, and provide professional advice and recommendations regarding the projects for which the services are rendered under this Agreement.

(B) Consultant shall assign a single Project Director to have overall responsibility for the execution of this Agreement for Consultant. Craig Tole, is hereby designated as the Project Director for Consultant. Any changes in the Project Director designee shall be subject to the prior written acceptance and approval of the City Manager.

8. Responsibility of City. To the extent appropriate to the projects to be completed by Consultant pursuant to this Agreement, City shall:
(A) Assist Consultant by placing at its disposal all available information pertinent to the projects, including but not limited to, previous reports and any other data relative to the

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projects. Nothing contained herein shall obligate City to incur any expense in connection with completion of studies or acquisition of information not otherwise in the possession of City. (B) Examine all studies, reports, sketches, drawings, specifications, proposals, and other documents presented by Consultant, and render verbally or in writing as may be appropriate, decisions pertaining thereto within a reasonable time so as not to delay the services of Consultant.
(C) Lisa Brinton, Community Development Director, shall act as City’s representative with respect to the work to be performed under this Agreement. Such person shall have the complete authority to transmit instructions, receive information, interpret and define City’s policies and decisions with respect to materials, equipment, elements, and systems pertinent to Consultant’s services. City may unilaterally change its representative upon notice to the Consultant.
(D) Give prompt written notice to Consultant whenever City observes or otherwise becomes aware of any defect in a project.

9. Acceptance of Work Not a Release. Acceptance by the City of the work to be performed under this Agreement does not operate as a release of Consultant from professional responsibility for the work performed.

10. Indemnification and Hold Harmless. Consultant shall defend, indemnify, and hold harmless the City and its officers, officials, employees, volunteers, and agents from and against any and all liability, loss, damage, expense, costs (including without limitation costs and fees of litigation) of every nature arising out of or in connection with Consultant’s performance of work hereunder, including the performance of work of any of Consultant’s subcontractors or agents, or Consultant’s failure to comply with any of its obligations contained in the agreement, except such loss or damage which was caused by the sole negligence or willful misconduct of the City.

11. Insurance. Consultant shall procure and maintain for the duration of this Agreement insurance meeting the requirements specified in Exhibit A hereto.

12. Access to Records. Consultant shall maintain all preparatory books, records, documents, accounting ledgers, and similar materials including but not limited to calculation and survey notes relating to work performed for the City under this Agreement on file for at least three (3) years following the date of final payment to Consultant by City. Any duly authorized representative(s) of City shall have access to such records for the purpose of inspection, audit, and copying at reasonable times during Consultant’s usual and customary business hours.

Consultant shall provide proper facilities to City’s representative(s) for such access and inspection.

13. Non-Assignability. It is recognized by the parties hereto that a substantial inducement to City for entering into this Agreement was, and is, the professional reputation and competence of Consultant. This Agreement is personal to Consultant and shall not be assigned by it without express written approval of the City.

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14. Changes to Scope of Work. City may at any time, and upon a minimum of ten (10) days written notice, seek to modify the scope of services to be provided for any project to be completed under this Agreement. Consultant shall, upon receipt of said notice, determine the impact on both time and compensation of such change in scope and notify City in writing. Upon agreement between City and Consultant as to the extent of said impacts to time and compensation, an amendment to this Agreement shall be prepared describing such changes.

Execution of the amendment by City and Consultant shall constitute the Consultant’s notice to proceed with the changed scope.

15. Ownership of Documents. Title to all final documents, including drawings, specifications, data, reports, summaries, correspondence, photographs, computer software (if purchased on the City’s behalf), video and audio tapes, software output, and any other materials with respect to work performed under this Agreement shall vest with City at such time as City has compensated Consultant, as provided herein, for the services rendered by Consultant in connection with which they were prepared. City agrees to hold harmless and indemnify the Consultant against all damages, claims, lawsuits, and losses of any kind including defense costs arising out of any use of said documents, drawings, and/or specifications on any other project without written authorization of the Consultant.

16. Termination.
(A) City shall have the authority to terminate this Agreement, upon ten days written notice to Consultant, as follows:
(1) If in the City’s opinion the conduct of the Consultant is such that the interest of the City may be impaired or prejudiced, or
(2) For any reason whatsoever.
(B) Upon termination, Consultant shall be entitled to payment of such amount as fairly compensates Consultant for all work satisfactorily performed up to the date of termination based upon the Consultant’s rates shown in Exhibit B and/or Section 3 of this Agreement, except that:
(1) In the event of termination by the City for Consultant’s default, City shall deduct from the amount due Consultant the total amount of additional expenses incurred by City as a result of such default. Such deduction from amounts due Consultant are made to compensate City for its actual additional costs incurred in securing satisfactory performance of the terms of this Agreement, including but not limited to, costs of engaging another consultant(s) for such purposes. In the event that such additional expenses shall exceed amounts otherwise due and payable to Consultant hereunder, Consultant shall pay City the full amount of such expense. (C) In the event that this Agreement is terminated by City for any reason, Consultant shall:

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(1) Upon receipt of written notice of such termination promptly cease all services on this project, unless otherwise directed by City; and (2) Deliver to City all documents, data, reports, summaries, correspondence, photographs, computer software output, video and audio tapes, and any other materials provided to Consultant or prepared by or for Consultant or the City in connection with this Agreement. Such material is to be delivered to City in completed form; however, notwithstanding the provisions of Section 15 herein, City may condition payment for services rendered to the date of termination upon Consultant’s delivery to the City of such material.
(D) In the event that this Agreement is terminated by City for any reason, City is hereby expressly permitted to assume the projects and complete them by any means, including but not limited to, an agreement with another party.
(E) The rights and remedy of the City and Consultant provided under this Section are not exclusive and are in addition to any other rights and remedies provided by law or appearing in any other section of this Agreement.

17. Compliance with Laws, Rules, and Regulations. Services performed by Consultant pursuant to this Agreement shall be performed in accordance and full compliance with all applicable federal, state, and City laws and any rules or regulations promulgated thereunder.

18. Exhibits Incorporated. All exhibits referred to in this Agreement and attached to it are hereby incorporated in it by this reference. In the event there is a conflict between any of the terms of this Agreement and any of the terms of any exhibit to the Agreement, the terms of the Agreement shall control the respective duties and liabilities of the parties.

19. Independent Contractor. It is expressly understood and agreed by both parties that Consultant, while engaged in carrying out and complying with any of the terms and conditions of this Agreement, is an independent contractor and not an employee of the City. Consultant expressly warrants not to represent, at any time or in any manner, that Consultant is an employee or servant of the City.

20. Integration and Entire Agreement. This Agreement represents the entire understanding of City and Consultant as to those matters contained herein. No prior oral or written understanding shall be of any force or effect with respect to those matters contained herein. This Agreement may not be modified or altered except by amendment in writing signed by both parties.

21. Jurisdiction and Venue. This Agreement shall be governed by and construed in accordance with the laws of the State of California, County of Monterey, and City of Salinas.

Jurisdiction of litigation arising from this Agreement shall be in the State of California, in the County of Monterey or in the appropriate federal court with jurisdiction over the matter.

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22. Severability. If any part of this Agreement is found to be in conflict with applicable laws, such part shall be inoperative, null and void insofar as it is in conflict with said laws, but the remainder of the Agreement shall continue to be in full force and effect.

23. Notices.
(A) Written notices to the City hereunder shall, until further notice by City, be addressed to:

Community Development Director
City of Salinas
65 W. Alisal Street
Salinas, California 93901
With a copy to:

City Attorney
City of Salinas
200 Lincoln Avenue
Salinas, California 93901
(B) Written notices to the Consultant shall, until further notice by the Consultant, be addressed to:

Mr. Craig Tole
4LEAF, Inc.
2126 Rheem Drive
Pleasanton, California 94588
(C) The execution of any such notices by the City Manager shall be effective as to Consultant as if it were by resolution or order of the City Council, and Consultant shall not question the authority of the City Manager to execute any such notice. (D) All such notices shall either be delivered personally to the other party’s designee named above, or shall be deposited in the United States Mail, properly addressed as aforesaid, postage fully prepaid, and shall be effective the day following such deposit in the mail.

24. Nondiscrimination. During the performance of this Agreement, Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, ancestry, creed, sex, national origin, familial status, sexual orientation, age (over 40 years) or disability. Consultant shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, ancestry, creed, sex, national origin, familial status, sexual orientation, age (over 40 years) or disability.

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25. Conflict of Interest. Consultant warrants and declares that it presently has no interest, and shall not acquire any interest, direct or indirect, financial or otherwise, in any manner or degree which will render the services required under the provisions of this Agreement a violation of any applicable local, state or federal law. Consultant further declares that, in the performance of this Agreement, no subcontractor or person having such an interest shall be employed. In the event that any conflict of interest should nevertheless hereinafter arise, Consultant shall promptly notify City of the existence of such conflict of interest so that City may determine whether to terminate this Agreement. Consultant further warrants its compliance with the Political Reform Act (Government Code section 81000 et seq.) and Salinas City Code Chapter 2A that apply to Consultant as the result of Consultant’s performance of the work or services pursuant to the terms of this Agreement.

26. Headings. The section headings appearing herein shall not be deemed to govern, limit, modify, or in any manner affect the scope, meaning or intent of the provisions of this Agreement.

27. Attorneys’ Fees. In case suit shall be brought to interpret or to enforce this Agreement, or because of the breach of any other covenant or provision herein contained, the prevailing party in such action shall be entitled to recover their reasonable attorneys’ fees in addition to such costs as may be allowed by the Court. City’s attorneys’ fees, if awarded, shall be calculated at the market rate.

28. Non-Exclusive Agreement. This Agreement is non-exclusive and both City and Consultant expressly reserves the right to contract with other entities for the same or similar services.

29. Rights and Obligations Under Agreement. By entering into this Agreement, the parties do not intend to create any obligations express or implied other than those set out herein; further, this Agreement shall not create any rights in any party not a signatory hereto.

30. Licenses. If a license of any kind, which term is intended to include evidence of registration, is required of Consultant, its representatives, agents or subcontractors by federal, state or local law, Consultant warrants that such license has been obtained, is valid and in good standing, and that any applicable bond posted in accordance with applicable laws and regulations.

31. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute a single agreement.

32. Legal Representation. Each party affirms that it has been represented, if it so chose, by legal counsel of its own choosing regarding the preparation and the negotiation of this Agreement and the matters and claims set forth herein, and that each of them has read this Agreement and is fully aware of its contents and its legal effect. Neither party is relying on any statement of the other party outside the terms set forth in this Agreement as an inducement to enter into this Agreement.

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33. Joint Representation. The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any party. No presumptions or rules of interpretation based upon the identity of the party preparing or drafting the Agreement, or any part thereof, shall be applicable or invoked.

34. Warranty of Authority. Each party represents and warrants that it has the right, power, and authority to enter into this Agreement. Each party further represents and warrants that it has given any and all notices, and obtained any and all consents, powers, and authorities, necessary to permit it, and the persons entering into this Agreement for it, to enter into this Agreement.

35. No Waiver of Rights. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver or a waiver of a subsequent breach of the same or any other provision of this Agreement. The failure to provide notice of any breach of this Agreement or failure to comply with any of the terms of this Agreement shall not constitute a waiver thereof.

Failure on the part of either party to enforce any provision of this Agreement shall not be construed as a waiver of the right to compel enforcement of such provision or any other provision. A waiver by the City of any one or more of the conditions of performance under this Agreement shall not be construed as waiver(s) of any other condition of performance under this Agreement.

IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement on the date first written above.

CITY OF SALINAS
____________________________
Kimbley Craig
Mayor
APPROVED AS TO FORM:
_________________________
□ Christopher A. Callihan, City Attorney, or
□ Rhonda Combs, Assistant City Attorney

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CONSULTANT
_________________________________
By: Kevin Duggan
Its: President

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Exhibit A- Insurance Requirements
Insurance Requirements
Consultant shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Consultant, his agents, representatives, employees, or subcontractors. With respect to General Liability and Professional Liability, coverage should be maintained for a minimum of five (5) years after Agreement completion.

MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:
(A)Commercial General Liability (“CGL”): Insurance Services Office Form (“ISO”) CG 00 01 covering CGL on an occurrence basis, including products and completed operations, property damage, bodily injury, and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. (B) Automobile Liability: ISO Form CA 0001 covering any auto, or if Consultant has no owned autos, hired and non-owned, with limits no less than $1,000,000 per accident for bodily injury and property damage.
(C)Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.
(D)Professional Liability (also known as Errors and Omissions) insurance appropriate to the work being performed, with limits no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate per policy period of one year.

If the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City of Salinas requires and shall be entitled to the broader coverage and/or higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

OTHER INSURANCE PROVISIONS
The insurance policies are to contain, or be endorsed to contain, the following provisions:

Additional Insured Status
The City of Salinas, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Consultant’s insurance (at least as broad as ISO Form CG 20 10, CG 11 85, or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).

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Primary Coverage
For any claims related to this Agreement or the project described within this Agreement, the Consultant’s insurance coverage shall be primary coverage at least as broad as ISO Form CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it.

Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City.

Waiver of Subrogation
Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance.

Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City of Salinas for all work performed by the Consultant, its employees, agents, and subcontractors.

Self-Insured Retentions
Self-insured retentions must be declared by Consultant to and approved by the City. At the option of the City, Consultant shall provide coverage to reduce or eliminate such self-insured retentions as respects the City, its officers, officials, employees, and volunteers; or the consultant shall provide evidence satisfactory to the City guaranteeing payment of losses and related investigations, claim administrations, and defense expenses. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.

Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.

Claims Made Policies
If any of the required policies provide coverage on a claims-made basis:

1. The Retroactive Date must be shown and must be before the date of this Agreement or the beginning of Agreement work.

2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the Agreement of work.

3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the Agreement effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of Agreement work.

4. A copy of the claims reporting requirements must be submitted to the City for review.

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Verification of Coverage
Consultant shall furnish the City with original certificates and amendatory endorsements or copies of the applicable insurance language effecting coverage required by this Agreement. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

Subcontractors
Consultant shall require and verify that all sub-consultants and/or subcontractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure that Entity is an additional insured on insurance required from such sub-consultants and/or subcontractors.

Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

Maintenance of Insurance
Maintenance of insurance by Consultant as specified shall in no way be interpreted as relieving Consultant of its indemnification obligations or any responsibility whatsoever and the Consultant may carry, at its own expense, such additional insurance as it deems necessary.