Salinas City Council
June 20, 2023

COUNTY OF MONTEREY STANDARD AGREEMENT
This Agreement is made by and between the County of Monterey, a political subdivision of the State of California (hereinafter "County") and:

The City of Salinas
(hereinafter "CONTRACTOR").

In consideration of the mutual covenants and conditions set forth in this Agreement, the parties agree as follows:

1.0 GENERAL DESCRIPTION:

The County hereby engages CONTRACTOR to perform, and CONTRACTOR hereby agrees to erform, the services described in Exhibit A in conformity with the terms of this Agreement. The goods and/or services are generally described as follows Provide: Oversight and subcontractor management of the Project Roomkey program, a non-congregate shelter with wrap around services and rapid re-housing to individuals experiencing homelessness.

2.0 PAYMENT PROVISIONS:

County shall pay the CONTRACTOR in accordance with the payment provisions set forth in Exhibit A, subject to the limitations set forth in this Agreement. The total amount payable by County to CONTRACTOR under this Agreement shall not exceed the sum of: $ 1,796,632.00

3.0 TERM OF AGREEMENT:

3.01 The term of this Agreement is from November2, 2021 to June 30. 2022 - unless sooner terminated pursuant to the terms of this Agreement. This Agreement is of no force or effect until signed by both CONTRACTOR and County and with County signing last, and CONTRACTOR may not commence work

3.02 The County reserves the right to cancel this Agreement, or any extension of this Agreement, without cause, with a thirty day (30) written notice, or with cause immediately.

4.0 SCOPE OF SERVICES AND ADDITIONAL PROVISIONS:

The following attached exhibits are incorporated herein by reference and constitute a part of this Agreement:

Exhibit A Scope of Services/Payment Provisions
Exhibit B Other:

City of Salinas Project Roomkey
5010-197 2021-2022
Revised 9/3/21 1 of 11 Agreement ID:

5.0 PERFORMANCE STANDARDS:

5.01 CONTRACTOR warrants that CONTRACTOR and CONTRACTOR's agents, employees, and ubcontractors performing services under this Agreement are specially trained, expertence ompetent, and appropriately licensed to perform the work and deliver the services require under this Agreement and are not employees of the County, or immediate family of an employee of the County.

5.02 CONTRACTOR, its agents, employees, and subcontractors shall perform all work in a safe and skillful manner and in compliance with all applicable laws and regulations. All work pertormed under this Agreement that is required by law to be performed or supervised by licensed personnel shall be performed in accordance with such licensing requirements.

5.03 CONTRACTOR shall furnish, at its own expense, all materials, equipment, and personnel necessary to cairy out the terms of this Agreement, except as otherwise specified in this Agreement. CONTRACTOR shall not use County premises, property (including equipment, instruments, or supplies) or personnel for any purpose other than in the performance of its obligations under this Agreement.

6.0 PAYMENT CONDITIONS:

6.01 Prices shall remain firm for the initial tern of the Agreement and, thereafter, may be adjusted annually as provided in this paragraph. The County does not guarantee any minimum or maximum amount of dollars to be spent under this Agreement.

6.02 Negotiations for rate changes shall be commenced, by CONTRACTOR, a minimum of ninety days (90) prior to the expiration of the Agreement. Rate changes are not binding unless mutually agreed upon in writing by the County and the CONTRACTOR.

6.03 Invoice amounts shall be billed directly to the ordering department.

6.04 CONTRACTOR shall submit such invoice periodically or at the completion of services, but in any event, not later than 30 days after completion of services. The invoice shall set forth the amounts claimed by CONTRACTOR for the previous period, together with an itemized basis for the amounts claimed, and such other information pertinent to the invoice. The County shall certify the invoice, either in the requested amount or in such other amount as the County approves in conformity with this Agreement and shall promptly submit such invoice to the County Auditor-Controller for payment, The County Auditor-Controller shall pay the amount certified within 30 days of receiving the certified invoice.

7.0 TERMINATION:

7.01 During the term of this Agreement, the County may terminate the Agreement for any reason by giving written notice of termination to the CONTRACTOR at least thirty (30) days prior to the effective date of termination. Such notice shall set forth the effective date of termination. In the event of such termination, the amount payable under this Agreement shall be reduced in Clly of Salinas Project Roomkey
5010-197 2021-2022
Revised 9/3/21 2 of 11 Agreement ID:

JacuSign Envelope ID: 15CCA900-7355-4815-8679-53434FF31086

7.02 The County may cancel and terminate this Agreement for good cause effective immediately upon written notice to CONTRACTOR, "Good cause" includes the failure of CONTRACTOR to perform the required services at the time and in the manner provided under this Agreement.

If County terminates this Agreement for good cause, the County may be relieved of the payment of any consideration to CONTRACTOR, and the County may proceed with the work in any manner, which County deems proper The cost to the County shall be deducted from any sum due the CONTRACTOR under this Agreement.

7.03 The County's payments to CONTRACTOR under this Agreement are funded by local, state and federal governments. If funds from local, state and federal sources are not obtained and continued at a level sufficient to allow for the County's purchase of the indicated quantity ot services, then the County may give written notice of this fact to CONTRACTOR, and the obligations of the parties under this Agreement shall terminate immediately, or on such date th wreater me that Cent my may iyecify in its notice, unless in the meanwhile the paries enter into

8.0 INDEMNIFICATION:

CONTRACTOR shall indemnify, defend, and hold harmless the County, its officers, agents, and employees, from and against any and all claims, liabilities, and losses whatsoever (including damages to property and injuries to or death of persons, court costs, and reasonable attorneys' fees) occurring or resulting to any and all persons, firms or corporations furnishing or supplying work, services, materials, or supplies in connection with the performance of this Agreement, and from any and all claims, liabilities, and losses occurring or resulting to any person, fum, or corporation for damage, injury, or death arising out of or connected with the CONTRACTOR's performance of this Agreement, unless such claims, liabilities, or losses arise out of the sole negligence or willful misconduct of the County. "CONTRACTOR's performance" includes CONTRACTOR's action or inaction and the action or inaction of CONTRACTOR's officers, employees, agents and subcontractors.

9.0 INSURANCE REQUIREMENTS:

9.01 Evidence of Coverage: Prior to commencement of this Agreement, the Contractor shall provide a "Certificate of Insurance" certifying that coverage as required herein has been obtained.

Individual endorsements executed by the insurance carrier shall accompany the certificate. In addition, the Contractor upon request shall provide a certified copy of the policy or policies.

This verification of coverage shall be sent to the County's Contracts/Purchasing Department unless otherwise directed. The Contractor shall not receive a "Notice to Proceed" with the work under this Agreement until it has obtained all insurance required and the County has approved such insurance. This approval of insurance shall neither relieve nor decrease the liability of the

9.02 Qualifving Insurers: All coverage's, except surety, shall be issued by companies which hold a current policy holder's alphabetic and financial size category rating of not less than A- VII, according to the current Best's Key Rating Guide or a company of equal financial stability that is City of Salinas Project Roomkey
5010-197 2021-2022
Revised 9/3/21 3 of 11 Agreement ID:
ocusy envelope ID: 0444/203-8150-4-YE1F-8A3C369617C1
JocuSign Envelope ID: 15CCA900-7355-4815-8679-53434FF31086

9.03 Insurance Coverage Requirements: Without limiting CONTRACTOR's duty to indemnify, CONTRACTOR shall maintain in effect throughout the term of this Agreement a policy or policies of insurance with the following minimum limits of liability:

Commercial General Liability Insurance: including but not limited to premises and operations, including coverage for Bodily Injury and Property Damage, Personal Injury, Contractual Liability, Broad form Property Damage, Independent Contractors, Products and Completed Operations, with a combined single limit for Bodily Injury and Property Damage of not less than $1,000,000 per occurrence.
(Note: any proposed modifications to these general liability insurance requirements shall be attached as an Exhibit hereto, and the section(s) above that are proposed as not applicable shall be lined out in blue ink. All proposed modifications are subject to County approval.)
Requestor must check the appropriate Automobile Insurance Threshold:

Requestor must check the appropriate box.

Agreement Under $100.000 Business Automobile Liability Insurance: covering all motor vehicles, including owned, leased, non-owned, and hired vehicles, used in providing services under this Agreement, with a combined single limit for Bodily Injury and Property Damage of not less than $500,000 per occurrence.

Agreement Over $100.000 Business Automobile Liability Insurance: covering all motor vehicles, including owned, leased, non-owned, and hired vehicles, used in providing services under this Agreement, with a combined single limit or Bodily Injury and Property Damage of not less than $1,000,000 per occurrence. (Note: any proposed modifications to these auto insurance requirements shall be attached as an Exhibit hereto, and the section(s) above that are proposed as not applicable shall be lined out in blue ink. All proposed modifications are subject to County approval.) Workers' Compensation Insurance: if CONTRACTOR employs others in the performance of this Agreement, in accordance with California Labor Code section 3700 and with Employer's Liability limits not less than $1,000,000 each person, $1,000,000 each accident and $1,000,000 each disease.
(Note: any proposed modifications to these workers' compensation insurance requirements shall be attached as an Exhibit hereto, and the section(s) above that are proposed as not applicable shall be lined out in blue ink. All proposed modifications are subject to County approval.)
Professional Liability Insurance: if required for the professional services being provided, (e.g., those persons authorized by a license to engage in a business or profession regulated by the California Business and Professions Code), in the amount of not less than $1,000,000 per claim and $2,000,000 in the aggregate, to cover liability for malpractice or errors or omissions made in the course of rendering professional services. If professional liability insurance is written on a "claims-made basis rather than an occurrence basis, the CONTRACTOR shall, upon the expiration or earlier termination of this Agreement, obtain extended reporting coverage ("tail coverage") with the same liability limits. Any such tail City of Salinas Project Roomkey
Revised 9/3/21 Agreement ID: 5010-197
Docusign Envelope ID: D42C7E55-8156-401F-9E1F-8A3C369617C8 DocuSign Envelope ID: 15CCA900-7355-4815-8679-53434FF31086 coverage shall continue for at least three years following the expiration or earlier termination of this Agreement.
(Note: any proposed modifications to these insurance requirements shall be attached as an Exhibit hereto, and the section(s) above that are proposed as not applicable shall be lined out in blue ink. All proposed modifications are subject to County approval.)

9.04 Other Reguirements:

All insurance required by this Agreement shall be with a company acceptable to the County and issued and executed by an admitted insurer authorized to transact Insurance business in the State of Califomnia. Unless otherwise specified by this Agreement, all such insurance shall be written on an occurrence basis, or, if the policy is not written on an occurrence basis, such policy with the coverage required herein shall continue in effect for a period of three years following the date CONTRACTOR completes its performance of services under this Agreement.

Each liability policy shall provide that the County shall be given notice in writing at least thirty days in advance of any endorsed reduction in coverage or limit, cancellation, or intended non-renewal thereof. Each policy shall provide coverage for Contractor and additional insureds with respect to claims arising from each subcontractoi, if any, performing work under this Agreement, or be accompanied by a certificate of insurance above requirements.

Commercial general liability and automobile liability policies shall provide an endorsement naming the County of Monterey, its officers, agents, and employees as Additional Insureds with respect to liability arising out of the CONTRACTOR'S work, including ongoing and completed operations, and shall further provide that such insurance is primary insurance to any insurance or self-insurance maintained by the County and that the insurance of the Additional Insureds shall not be called upon to contribute to a loss covered by the CONTRACTOR'S insurance. The required endorsement form for Commercial General Liability Additional Insured is ISO Form CG 20 10 11-85 or CG 20 10 10 01 in tandem with CG 20 37 10 01 2000). The required endorsement form for Automobile Additional Insured endorsement is ISO Form CA 20 48

02.99. Prior to the execution of this Agreement by the County, CONTRACTOR shall file certificates of insurance with the County's contract administrator and County's Contracts/Purchasing Division, showing that the CONTRACTOR has in effect the insurance required by this Agreement. The CONTRACTOR shall file a new or amended certificate of insurance within five calendar days after any change is made in any insurance policy, which would alter the information on the certificate then on file. Acceptance or approval of insurance shall in no way modify or change the indemnification clause in this Agreement, which shall continue in full force and effect. CONTRACTOR shall always during the term of this Agreement maintain in force the insurance coverage required under this Agreement and shall send, without demand by County, annual certificates to County's Contract Administrator and County's Contracts/Purchasing Division. If the certificate is not received by the expiration date, County shall notify CONTRACTOR and CONTRACTOR shall have five calendar days to send in the certificate, evidencing no lapse in coverage during the interim. Failure by CONTRACTOR to maintain such insurance is a default of City of Salinas Project Roomkey
2021-2022
Revised 9/3/21 5 of 11 Agreement ID:

Vocusign Envelope ID: 42C7L55-8156-401F-9E1F-8A3C369617C8 DocuSign Envelope ID: 15CCA900-7355-4815-8679-53434FF31086 this Agreement, which entitles County, at its sole discretion, to terminate this Agreement immediately.

10.0 RECORDS AND CONFIDENTIALITY:

10.1 Confidentiality: CONTRACTOR and its officers, employees, agents, and subcontractors shall comply with any and all federal, state, and local laws, which provide for the confidential records or other confidential information received from the County or prepared in connection with the performance of this Agreement, unless County specifically permits CONTRACTOR to disclose such records or information. CONTRACTOR shall promptly ransmit to County any and all requests for disclosure of any such confidential records o nformation. CONTRACTOR shall not use any confidential information gained b carrying out CONTRACTOR's obligations under this Agreement.

10.2 County Records: When this Agreement expires or terminates, CONTRACTOR shall return to County any County records which CONTRACTOR used or received from County to perform services under this Agreement.

10.3 Maintenance of Records: CONTRACTOR shall prepare, maintain, and preserve all reports and records that may be required by federal, state, and County rules and regulations related to services performed under this Agreement. CONTRACTOR shall maintain such records for a period of at least three years after receipt of final payment under this Agreement. If any litigation, claim, negotiation, audit exception, or other action relating to this Agreement is pending at the end of the three-year period, then CONTRACTOR shall retain said records until such action is resolved.

10.4 Access to and Audit of Records: The County shall have the right to examine, monitor and audit all records, documents, conditions, and activities of the CONTRACTOR and its subcontractors related to services provided under this Agreement. Pursuant to Government Code section 8546.7, if this Agreement involves the expenditure of public funds in excess of $10,000, the parties to this Agreement may be subject, at the request of the County or as part of any audit of the County, to the examination and audit of the State Auditor pertaining to matters connected with the performance of this Agreement for a period of three years after final payment under the Agreement.

10.5 Rovalties and Inventions: County shall have a royalty-free, exclusive and irrevocable license to reproduce, publish, and use, and authorize others to do so, all original computer programs, writings, sound recordings, pictorial reproductions, drawings, and other works of similar nature produced in the course of or under this Agreement. CONTRACTOR shall not publish any such material without the prior written approval of County.

11.0 NON-DISCRIMINATION:

11.1 During the performance of this Agreement, CONTRACTOR, and its subcontractors, shall not unlawfully discriminate against any person because of race, religious creed, color, sex, national origin, ancestry, physical disability, mental disability, medical condition, marital status, age (over 40), sexual orientation, or any other characteristic set forth in California Goverment code § 12940(a), either in CONTRACTOR's employment practices or in the furnishing of services to recipients. CONTRACTOR shall ensure that the evaluation and City of Salinas Project Roomkey
Revised 9/3/21 Agreement ID: 5010-197
Docusign envelope ID: D42C7E55-8156-401F-9E1F-8A3C369617C8 DocuSign Envelope ID: 15CCA900-7355-4815-8679-53434FF31086 treatment of its employees and applicants for employment and all persons receiving and equesting services are free of such discrimination. CONTRACTOR and any subcontracto hall, in the performance of this Agreement, fully comply with all federal, state, and loca laws and regulations which prohibit discrimination. The provision of services primarily of exclusively to such target population as may be designated in this Agreement shall not be deemed to be prohibited discrimination.

12.0 COMPLIANCE WITH TERMS OF STATE OR FEDERAL GRANTS:

If this Agreement has been or will be funded with monies received by the County pursuant to a as though fully set foith herein. Upon request, County will deliver a copy of said contract to CONTRACTOR, at no cost to CONTRACTOR.

13.0 COMPLIANCE WITH APPLICABLE LAWS:

13.1 CONTRACTOR shall keep itself informed of and in compliance with all federal, state, and local laws, ordinances, regulations, and orders, including but not limited to all state and tederal tax laws that may affect in any manner the Project or the performance of the Services 1 those engaged to perform Services under this AGREEMENT as well as any privacy law; ncluding, if applicable, HIPAA. CONTRACTOR shall procure all permits and licenses pay all charges and fees, and give all notices require by law in the performance of the Services.

13.2 CONTRACTOR shall report immediately to County's Contracts/Purchasing Officer, in writing, any discrepancy or inconsistency it discovers in the laws, ordinances, regulations, orders, and/or guidelines in relation to the Project of the performance of the Services.

13.3 All documentation prepared by CONTRACTOR shall provide for a completed project that conforms to all applicable codes, rules, regulations, and guidelines that are in force at the time such documentation is prepared.

14.0 INDEPENDENT CONTRACTOR:

In the performance of work, duties, and obligations under this Agreement, CONTRACTOR is always acting and performing as an independent contractor and not as an employee of the County.

No offer or obligation of permanent employment with the County or County department or agency is intended in any manner, and CONTRACTOR shall not become entitled by virtue of this Agreement to receive from County any form of employee benefits including but not limited to sick leave, vacation, retirement benefits, workers' compensation coverage, insurance or disability benefits. CONTRACTOR shall be solely liable for and obligated to pay directly all applicable taxes, including tederal and state income taxes and social security, arising out of CONTRACTOR's performance of this Agreement. In connection therewith, CONTRACTO shall defend, indemnify, and hold County harmless from any and all liability which County may incur because of CONTRACTOR's failure to pay such taxes.

City of Salinas Project Roomkey
5010-197 2021-2022
Revised 9/3/21 7 of 1l Agreement ID:

Sign Envelope ID: D42C7E55-8156-401F-9E1F-8A3C369617
cuSign Envelope ID: 15CCA900-7355-4815-8679-53434FF3103

15.0 NOTICES:

Notices required under this Agreement shall be delivered personally or by first-class, postage pre- paid mail to the County and CONTRACTOR'S contract administrators at the addresses listed below:

FOR COUNTY: FOR CONTRACTOR:

Lori A. Medina, DSS Director Megan Hunter, Director Community Development Name and Title Name and Title
1000 S. Main Street, Suite 301, Salinas, CA 93901 65 W. Alisal St., Salinas, CA 93901 Address Address
831-755-4430 831-758-7387
Phone: Phone:

16.0 MISCELLANEOUS PROVISIONS.

16.01 Conflict of Interest: CONTRACTOR represents that it presently has no interest and agrees not to acquire any interest during the term of this Agreement, which would directly, or indirectly conflict in any manner or to any degree with the full and complete performance of the services required to be rendered under this Agreement.

16.02 Amendment: This Agreement may be amended or modified only by an instrument in writing signed by the County and the CONTRACTOR.

16.03 Waiver: Any waiver of any terms and conditions of this Agreement must be in writing anc signed by the County and the CONTRACTOR. A waiver of any of the terms and condition of this Agreement shall not be construed as a waiver of any other terms or conditions in this Agreement.

16.04 Contractor: The term "CONTRACTOR" as used in this Agreement includes CONTRACTOR's officers, agents, and employees acting on CONTRÄCTOR's behalf in the performance of this Agreement.

16.05 Disputes: CONTRACTOR shall continue to perform under this Agreement during any dispute.

16.06 Assignment and Subcontracting: The CONTRACTOR shall not assign, sell, or otherwise transfer its interest or obligations in this Agreement without the prior written consent of the 'ounty. None of the services covered by this Agreement shall be subcontracted without th rior written approval of the County. Notwithstanding any such subcontrac CONTRACTOR shall continue to be liable for the performance of all requirements of this Agreement. City of Salinas Projec! Roomkes
5010-197 2021-2022
Rerised 9/3/21 8 of 11 Agreement ID:

DocuSign Envelope ID: D42C7E55-8156-401F-9E1F-8A3C369617C DocuSign Envelope ID: 15CCA900-7355-4815-8679-53434FF3108

16.07 Successors and Assigns: This Agreement and the rights, privileges, duties, and obligations of the County and CONTRACTOR under this Agreement, to the extent assignable or delegable, shall be binding upon and inure to the benefit of the parties and their respective successors, permitted assigns, and heirs.

16.08 Headings: The headings are for convenience only and shall not be used to interpret the terms of this Agreement.

16.09 Time is of the Essence: Time is of the essence in each and all of the provisions of this Agreement.

16.10 Governing Law: This Agreement shall be governed by and interpreted under the laws of the State of California; venue shall be Monterey County.

16.11 Non-exclusive Agreement: This Agreement is non-exclusive and both County and CONTRACTOR expressly reserve the right to contract with other entities for the same or similar services.

16.12 Construction of Agreement: The County and CONTRACTOR agree that each party has ully participated in the review and revision of this Agreement and that any rule o onstruction to the effect that ambiguities are to be resolved against the drafting party shal not apply in the interpretation of this Agreement or any amendment to this Agreement.

16.13 Counterparts: This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same Agreement.

16.14 Authority: Any individual executing this Agreement on behalf of the County or the CONTRACTOR represents and warrants hereby that he or she has the requisite authority to enter into this Agreement on behalf of such party and bind the party to the terms and conditions of this Agreement.

16.15 Integration: This Agreement, including the exhibits, represent the entire Agreement between the County and the CONTRACTOR with respect to the subject matter of this Agreement and shall supersede all prior negotiations, representations, or agreements, either written or oral, between the County and the CONTRACTOR as of the effective date of this Agreement, which is the date that the County signs the Agreement.

16.16 Interpretation of Conflicting Provisions: In the event of any conflict or inconsistency between the provisions of this Agreement and the Provisions of any exhibit or other attachment to this Agreement, the provisions of this Agreement shall prevail and control.

17.0 CONSENT TO USE OF ELECTRONIC SIGNATURES.

17.1 The parties to this Agreement consent to the use of electronic signatures via DocuSign to execute this Agreement. The parties understand and agree that the legality of electronic signatures is governed by state and federal law, 15 U.S.C. Section 7001 et seq.; California Government Code Section 16.5; and, California Civil Code Section 1633.1 et. seq. Pursuant to said state and federal law as may be amended fiom time to time, the parties to this Agreement hereby authenticate and execute this Agreement, and any and all Exhibits to this City of Sallnas Project Roomkey
5010-197 2021-2022
Revised 9/3/21 9 of 11 Agreement ID:

Docusign envelope ID: D42C/E55-8156-401F-9E1F-8A3C369617C8 DocuSign Envelope ID: 15CCA900-7355-4815-8679-53434FF31086 Agreement, with their respective electronic signatures, including any and all scanned signatures in portable document format (PDF).

17.2 Counterparts.

The parties to this Agreement understand and agree that this Agreement can be executed in two (2) or more counterparts and transmitted electronically via facsimile transmission or by delivery of a scanned counterpart in portable document format (PDF) via email transmittal.

17.3 Form: Delivery by E-Mail or Facsimile.

Executed counterparts of this Agreement may be delivered by facsimile transmission or by delivery of a scanned counterpart in portable document format (PDF) by e-mail transmittal, in either case with delivery confirmed. On such confirmed delivery, the signatures in the facsimile or PDF data file shall be deemed to have the same force and effect as if the manually signed counterpart or counterparts had been delivered to the other party in person. ********** THIS SECTION INTENTIONALLY LEFT BLANK********** City of Salinas Project Roomkey
5010-197 2021-2022
Revised 9/3/21 10 of 11 Agreement ID:
ocuSign Envelope ID: D42C7E55-8156-401F-9E1F-8A3C369617C ocuSign Envelope ID: 15CCA900-7355-4815-8679-53434FF3108

18.0 SIGNATURE PAGE.

IN WITNESS WHEREOF, County and CONTRACTOR have executed this Agreement as of the day and year written below.

CONTRACTOR

COUNTY OF MONTEREY
City of Salinas
By: Contractor/Business Name *
Contracts/Purchasing Officer By:

Date: (Signature of Chair, President, or Vice-President) Is DocuSignad bur
By: Lori A. Medina, DSS Director Name and Title
Departmen 79328P/ig98) AM PoT Date:

Date:

Approved as to Form
Office of the County Counsel
Leslie J. Girard, County Counsel
-DocuSigned by:

By: Anne Brenton, County Counsel st. Tre of Secretary, Ass. Secretary, CEO, Treasurer, or Asst. Treasurer)
- 0798550440084А...

County Counsel
10/15/2021 | 11:22 AM PDT
Date: Name and Title
Date:

Approved as40 Piece#Provisions
sary Gione
By: D38ЗĂBEБСЛDАМАС -
Auditor/Controller
10/15/2021 | 11:24 AM ADT
Date:

Approved as to Liability Provisions
Office of the County Counsel-Risk Manager
Leslie J. Girard, County Counsel-Risk Manager
By:

Risk Management
Date:

County Board of Supervisors' Agreement No. approved on
*INSTRUCTIONS: If CONTRACTOR is a corporation, including non-profit corporations, the full legal name of the corporation shall be set forth above together with the signatures of two (2) specified officers per California Corporations Code Section 313.

If CONTRACTOR is a Limited Liability Corporation (LLC), the full legal name of the LLC shall be set forth above together with the signatures of two (2) managers. If CONTRACTOR is a partnership, the full legal name of the partnership shall be set forth aboye together with the signature of a partner who has authority to execute this Agreement on behalf of the partnership. It CONTRACTOR is contracting in an individual capacity, the individual shall set forth the name of the business, if any, and shall personally sign the Agreement or Amendment to said Agreement.

Approval by County Counsel is required
* Approval by Auditor-Controller is required
"Approval by Risk Management is necessary only if changes are made in paragraphs 8 or 9 City of Salinas Project Roomkey 5010-197 2021-2022
Revised 9/3/21 11 of 11 Agreement ID:

18.0 SIGNATURE PAGE.

IN WITNESS WHEREOF, County and CONTRACTOR have executed this Agreement as of the day and year written below.

CONTRACTOR

COUNTY OF MONTEREY
City of Salinas
By: Contractor/Business Name *
Contracts/Purchasing Officer" By:

Date: (Signature of Chair, President, or Vice-President)

STEL CARMEN LITT
By: Name and Title
Department Head (if applicable) Date: 1l1/21
Date:

Approved as to Form
Office of the County Counsel
Leslie I, Girard, County Counsel
By:

By: (Signature of Secretary, Asst. Secretary, CFO, Treasurer, or Asst. Treasurer)
County Counsel
Date: Name and Title
Date:

Approved as to Fiscal Provisions
By:

Auditor/Controller
Date:

Approved as to Liability Provision:
office of the County Counsel-Risk Manager
Leslie J. Girard, County Counsel-Risk Manager
By:

Risk Management
Date:

County Board of Supervisors' Agreement No. approved on
INSTRUCIONS: If CONTRACTOR is a corporation, including non-profit corporations, the full legal name of the corporation shall be set forth above together with the signatures of two (2) specified officers per California Corporations Code Section 313 If CONTRACIOR is a Limited Liability Corporation (LLC), the full legal naine of the LLC shall be set forth above together with the signatures of two (2) managers. If CONTRACTOR is a partnership, the full legal name of the partnership shall be set forth above together with the signature of a partner who has authority to execute this Agreement on behalf of the partnership. If CONTRACTOR is contracting in an individual capacity, the individual shall set forth the name of the business, if any, and shall personally sign the Agreement or Amendment to said Agreement.

Approval by County Counsel is required
Approval by Auditor-Controller is required
3 Approval by Risk Management is necessary only if changes are made in paragraphs 8 or 9 City of Salinas Project Roomkey 5010-197 2021-2022
Revised 9/3/21 11 of 11 Agreement ID:
cuSign Envelope ID: D42C7E55-8156-401F-9E1F-8A3C369617
cuSign Envelope ID: 15CCA900-7355-4815-8679-53434FF310

LIST OF EXHIBITS
City of Salinas
Exhibit A Scope of Services
Exhibit B DSS Additional Provisions
Exhibit C Budget
Exhibit D Invoice
Exhibit E HIPAA Certification
Exhibit F Lobbying Certification
Exhibit G Audit and Recovery of Overpayments
Exhibit H Child Abuse and Neglect Reporting
Exhibit I Elder Abuse and Neglect Reporting

way cave 0: 420/E958156-401-9EÎF-8A3C369617C{
JocuSign Envelope ID: 15CCA900-7355-4815-8679-53434FF3108 Exhibit A

SCOPE OF SERVICES/PAYMENT PROVISIONS

CITY OF SALINAS
"Project Roomkey"
A. TOTAL FUNDING: $1.796.632.00 (State PRK Funds)
$1,796,632.00 Total
B. CONTRACT TERM: November 2, 2021 to June 30, 2022
CONTACT INFORMATION:

County Contract Monitor: Monterey County Department of Social Services Lauren Suwansupa, Community Affiliation Manager
1000 S. Main Street, Suite 301 Salinas, CA 93901
Phone: (831) 755-8492 Fax: (831) 755-8477
[email protected]
Contractor Information: City of Salinas, Community Development Department Megan Hunter, Director
65 W. Alisal Street, Salinas, CA 93901-2639
Phone: (831) 758-7387 Fax: (831) 775-4258
[email protected]
Location of Services: Project Roomkey
Confidential Motel Locations
Salinas, CA
Emergency Operations Center: Operations Section Chief
Phone: (831) 796-1922

CONTRACT AWARD INFORMATION
CONTRACTOR DUNS Number: 109819447
Date County Awarded Funding: N/A
CFDA Passthrough Information and Dollar Amount: State Funds, Project Roomkey, (PRK) $1,796,632.00
Federal Award Description: N/A
Research and Development: No
Indirect Cost Rate: N/A
E. BACKGROUND
The Project Roomkey (PRK) initiative was created to provide non-congregate shelter options (e.g., hotels, motels, trailers) to individuals experiencing homelessness with priority given to those who are COVID-positive or known to have been exposed to COVID but not requiring hospitalization, and those with high-risk factors for severe illness such as being over the age of 65 and/or having chronic health conditions. The goal of this effort is to protect human life and minimize strain on health care system capacity.

City of Salinas - PRK November 2, 2021 - June 30, 2022
JocuSign Envelope ID: 15CCA900-7355-4815-8679-53434FF31086 Exhibit A

SCOPE OF SERVICES/PAYMENT PROVISIONS
As defined by the Califomia Department of Social Services (CDSS), PRK encompasses all non-congregate shelter sites established for the purpose of protecting vulnerable individuals experiencing homelessness regardless of funding source or hotel agreement type. This agreement addresses only the COVID asymptomatic but high-risk homeless populations of PRK. The Monterey C'ounty Alternate Housing Program operated by the Monterey County Office of Emergency Services responds to COVID-positive or known to have been exposed to COVID populations.

E. DESCRIPTION OF SERVICES
CONTRACTOR shall provide or coordinate services and staff, and otherwise do all things necessary for or incidental to the performance of work, as set forth below:

Provide and coordinate non-congregate shelter established for the purpose of protecting vulnerable Monterey County residents who are currently experiencing homelessness or living in a place not designed for or ordinarily used as a regular sleeping accommodation (including car, park, abandoned building, bus/train station, airport, or camping ground).

F.2 Acknowledging that rooms provided through Project Roomkey may be limited, pronty should be given to high-risk populations consistent with state and federal public health guidance, and Federal Emergency Management Agency (FEMA) reimbursement eligibility criteria for people experiencing homelessness.

F.2.1 The Centers for Disease Control (CDC) defines people over 65 and people of all ages with underlying medical conditions, particularly if not well controlled, as high-risk. These conditions include, but are not limited to, chronic lung disease or moderate to severe asthma, people who have serious heart conditions, are immunocompromised, severely obese, have diabetes, or are being treated for cancer.

F.3 CONTRACTOR shall coordinate "Program Oversight" defined as coordinating intake procedures with all new prograin participants, management of new, current and continuing program participants, development and enforcement of program guidelines, discharge and transition of exiting program participants, and any other administration of daily operations ncluding but not limited to reporting, recordkeeping, finance and communication F.3.1 Develop and implement standardized intake and operating procedure F.3.2 Provide rules and services to all program participants and establish a code of conduct.

F.3.3 Emphasize and educate staff and participants regarding frequent hand washing, and other steps to minimize risk of exposure to COVID-19 as required by the Public Health Officer's Shelter-In-Place Order and in accordance with CDC Interim Guidance for Homeless Service Providers:

F.3.3,a Ensure all staff & participants wear facial coverings.

Ensure all staff and participants maintain appropriate physical distancing and refrain from gathering.

F.4 CONTRACTOR shall coordinate "Case Management" services defined as room ssignments, coordinating daily monitoring of all program participants, prograr articipant supplies, and monitoring the safety, sanitation and security of hotel rooms an F.4.1 Room assignments shall be made to meet shelter in place social distancing requirements and access and functional needs.

City of Salinas - PRK November 2, 2021 - June 30, 2022
ocuSign Envelope ID: D42C7E55-8156-401F-9E1F-8A3C369617C ocuSign Envelope ID: 15CCA900-7355-4815-8679-53434FF3108 Exhibit A

SCOPE OF SERVICES/PAYMENT PROVISIONS
F.4.2 Provide as much space as necessary for people with functional/access needs who require lift equipment, mobility devices and service animals.

F.4.3 Allocate separate space for families with small children, single men and women, the elderly, night workers who sleep during the day and other unique situations.

F.5 CONTRACTOR shall provide "Wrap Around Services" defined as provision or coordination of resources to support the health and safety of program participants that include but are not limited to the following:

F.5.1 Health support
F.5.2 Behavioral health services
F.5.3 Transportation
F.5.4 Accommodations for disabilities and access/functional needs F.6 CONTRACTOR shall coordinate provision of "Rapid Re-Housing Services" defined as coordinated services providing housing navigation, rent and move-in assistance and case management focused on housing plans that establish and achieve milestones with the ultimate goal of helping individuals and families quickly exit homelessness by getting them housing.

F.6.1 Use of trauma-informed practices and motivational interviewing techniques to encourage program participants to take ownership of their housing plans.

F.6.2 Frequent and regular meetings with program participants to address barriers to F.6.3 Provision of financial rent and move-in assistance necessary to support individuals and families obtain and maintain housing including, but not limited to: landlord incentives, security deposits including double or triple deposits, first or last month's rent payments, credit check fees, moving expenses, utility deposits or utility arears, rental application fees, furniture and housing needs. and/or rental arrears impeding current ability to rent.

G. CONTRACTOR RESPONSIBILITIES
G.1 CONTRACTOR shall ensure all program participants are entered into the Homeless Management Information System (HMIS) and coordinate housing referrals through the Coordinated Assessment and Referral System (CARS) as appropriate.

G.2 CONTRACTOR shall direct all new referrals to the Monterey County Emergency Operations Center by means of the online Monterey County Alternate Care and Shelter Referral System to ensure all program participants have been logged and screened for safety factors.

G.3 CONTRACTOR shall regularly assess and accommodate for access and functional needs for all program participants.

G.4 CONTRACTOR shall coordinate transportation upon entry and exit into the facility for all program participants at no cost to participant.

G.4.1 Additional transportation to fulfill medically essential needs may also be provided.

G.5 CONTRACTOR shall coordinate the provision of behavioral health assessments for program participants as determined appropriate.

G.6 CONTRACTOR shall ensure adequate security for all program participants.

City of Salinas - PRK November 2, 2021 - June 30, 2022
DocuSign Envelope ID: D42C7E55-8156-401F-9E1F-8A3C369617C8 DocuSign Envelope ID: 15CCA900-7355-4815-8679-53434FF31086 Exhibit A

SCOPE OF SERVICES/PAYMENT PROVISIONS
G.6.1 CONTRACTOR shall maintain security guards and ensure they are present on- site 24 hours a day, 7 days a week to limit public access and enforce social distancing in consideration of COVID-19.

G.7 CONTRACTOR shall coordinate and provide for program participant access to laundry facilities at no cost to the program participant.

CONTRACTOR shall coordinate daily temperature and COVID-19 symptom assessments gloves, gowns, goggles, face shields, and face masks for staff and participants as needed.

H. REPORTING INSTRUCTIONS & SUBMISSION
H.1 REPORTING UPDATES:

H.1.1 CONTRACTOR shall report by close of business every Friday to the Monterey County Emergency Operations Center on the following metrics:

H.l.l.a Cumulative number of program participants that participated in the H.1.1.b ruman of lie daily participants actively participating in the H.1.1.c Number of program participants who have been released, eloped, oI H.1.1.d Number of motel rooms occupied by the program tallied daily.

H.1.2 CONTRACTOR shall report immediately to the Monterey County Emergency

1.126 Incidents resulting in a throtto lion ter and proper, fire, or H.1.2.c Deceased program participants.

H.2 MONTHLY SERVICE AND OUTCOMES REPORT: CONTRACTOR shall report H.2.3 Number of program participants exited to transitional or permanent housing H.2.4 Detailed program participant discharge information including H.2.4.a Days in program
H.2.4.6 Reason for discharge
H.2.4.c Types of services provided
H.2.4.d Types of benefits secured
H.2.4.e Destination upon discharge
H.2.5 Monthly reports shall be submitted to the County Contract Monitor as listed in

City of Salinas - PRK November 2, 2021 - June 30, 2022
-
ocuSign Envelope ID: D42C7E55-8156-401F-9E1F-8A3C369617C ocuSign Envelope ID: 15CCA900-7355-4815-8679-53434FF3108 Exhibit A

SCOPE OF SERVICES/PAYMENT PROVISIONS
I. PAYMENT PROVISIONS
I.1 COUNTY shall pay CONTRACTOR per the terms set forth in Exhibit B, DSS Additional Provisions, Section 1, PAYMENT BY COUNTY.

1.2 PAYMENT SUMMARY

1.2.1 The maximum amount payable by COUNTY to CONTRACTOR under this Agreement shall not exceed one million seven hundred ninety-six thousand six hundred thirty-two dollars and zero cents ($1,796,632.00) as per Exhibit C, Budget.

INVOICING INSTRUCTIONS & SUBMISSION
CONTRACTOR shall submit original signed invoices with supportive documentation to the COUNTY setting forth the amount claimed by the 10th day of the month following the month in which services were performed.

The final close out invoice for contingencies is due no later than 30 days following the program's closure.

The invoice shall be submitted on the invoice form set forth in Exhibit D.

J.3 All original invoices shall be submitted to the County Contract Monitor as listed in Section C.

End of Exhibit

City of Salinas - PRK November 2, 2021 - June 30, 2022
DocuSign Envelope ID: D42C7E55-8156-401F-9E1F-8A3C369617C8 DocuSign Envelope ID: 15CCA900-7355-4815-8679-53434FF31086

EXHIBIT B

MONTEREY COUNTY

DEPARTMENT OF SOCIAL SERVICES

ADDITIONAL PROVISIONS
I. PAYMENT BY COUNTY:

1.01 Monthly claims/invoices by CONTRACTOR: Not later than the tenth (10"') day of each month, CONTRACTOR shail submit to COUNTY a signed invoice setting forth the amount claimed. All invoices (monthly and final) shall be submitted in the form set forth in Exhibit D.

1.02 Final Invoice; forfeiture for late invoice: CONTRACTOR's final month and end of fiscal year invoice is due, and must be received by COUNTY, no later than close of business on July 10". If the Final Invoice is not received by COUNTY by close of business on July 10t. CONTRACTOR understands and agrees that the reimbursement of CONTRACTOR's final expenses represented by that invoice may oe torteited, and COUNTY shall have no legal obligation regarding it, nor shall COUNTY be required to make any payment towards that untimely/late invoiced claim.

1.03 Allowable Costs: Allowable costs shall be the CONTRACTOR's actual costs of developing, supervising and delivering the services under this Agreement, as set forth in Exhibit C. Only the costs listed in Exhibit C as contract expenses may be claimed as allowable costs. Any dispute over whether costs are allowable shall be resolved in accordance with the provisions of 45 Code of Federal Regulations, Part 74, Sub-Part F and 48 Code of Federal Regulations (CFR), Chapter 1, Part 31.

1.04 Cost Control: CONTRACTOR shall not exceed by more than twenty (20) percent any contract expense line item amount in the budget without the written approval of COUNTY, given by and through the Contract Administrator or Contract Administrator's designee. CONTRACTOR shall submit an amended budget with its request for such approval. Such approval shall not permit CONTRACTOR to receive more than the maximum total amount payable under this contract. Therefore, an increase in one-line item will require corresponding decreases in other line items.

1.05 Payment in Full:
(a) If COUNTY certifies and pays the amount requested by CONTRACTOR, such payment shall be deemed payment in full for the month in question and may not thereafter be reviewed or modified, except to permit COUNTY's recovery of overpayments. (b) If COUNTY certifies and pays a lesser amount than the amount requested, COUNTY shall, immediately upon certification of the lesser amount, notify CONTRACTOR in writing of such certification. If CONTRACTOR does not protest the lesser amount by delivering to COUNTY a written notice of protest within twenty (20) days after CONTRACTOR's receipt of the certification, then payment of the lesser amount shall be deemed payment in full for the month in question and may not thereafter be questioned by CONTRACTOR.

Exhibit B - Additional Provisions
DocuSign Envelope ID: D42C7E55-8156-401F-9E1F-8A3C369617C8 docuSIgn Envelope ID: 15CCA900-7355-4815-8679-53434FF31086

EXHIBIT B

1.06 Disputed payment amount: If COUNTY pays a lesser amount than the amount requested, and it CONTRACTOR submits a written notice of protest to COUNTY within twenty (20) days after CONTRACTOR's receipt of the certification, then the parties shall promptly meet to review the dispute and resolve it on a mutually acceptable basis. No court action may be taken on such dispute until the parties have met and attempted to resolve the dispute in person.

II. PERFORMANCE STANDARDS & COMPLIANCE

2.01 Outcome objectives and performance standards: CONTRACTOR shall for the entire term of this Agreement provide the service outcomes set forth in Exhibit A.

CONTRACTOR shall meet the contracted level of service and the specified perfonnanc tandards described in Exhibit A, unless prevented from doing so by circumstances beyon CONTRACTOR's control, including but not limited to, natural disasters, fire, theft, and shortages of necessary supplies or materials due to labor disputes.

2.02 County monitoring of services: COUNTY shall monitor services provided under this Agreement in order to evaluate the effectiveness and quality of services provided.

2.03 Notice of defective performance: COUNTY shall notify CONTRACTOR in writing within thirty 30) days after discovering any defects in CONTRACTOR's performance.

CONTRACTOR shall promptly take action to correct the problem and to prevent its ecurrence. Such corrective action shall be completed and a written report made to the COUNTY concerning such action not later than thirty (30) days after the date of the COUNTY's written notice to CONTRACTOR.

Termination for cause: Notwithstanding Section 7.02 of the Agreement, if the orrective actions required above are not completed and the report to the COUNTY no nade within thirty (30) days, the COUNTY may terminate this Agreement by giving fiv (5) days' written notice to CONTRACTOR.

2.05 Remedies for Inadequate Service Levels:
a) For each month that service falls below 80% of the contracted level, CONTRACTOR shall submit to the COUNTY an analysis of the causes of the problem and any necessary actions to be taken to correct the problem. If the broblem continues for another month, the COUNTY shall meet with CONTRACTOR to explore the problem and develop an appropriate written corrective action plan with appropriate time frames.
b) IE CONTRACTOR does not carry out the required corrective action within the time frame specified, sanctions shall be applied in accordance with funding source regulations.
c) Notwithstanding Section 7.02 of the Agreement, if, after the COUNTY notifies CONTRACTOR of any sanctions to be imposed, CONTRACTOR continues in its

Exhibit B - Additional Provisions
JocuSign Envelope ID: D42C7E55-8156-401F-9E1F-8A3C369617C:

Docusign Envelope ID: 15CCA900-7355-4815-8679-53434FF3108

EXHIBIT B
failure to take corrective action, then COUNTY may terminate this contract by giving CONTRACTOR five (5) days' written notice.
d) If all appropriate corrective actions are taken but service still falls 80% or more below contracted level, COUNTY and CONTRACTOR may renegotiate the contracted level of service.

2.06 Training for Staff: CONTRACTOR shall insure that sufficient training is provided to its volunteer and paid staff to enable them to perform effectively on the project, and to increase their existing level of skills. Additionally, CONTRACTOR shall ensure that all staff completes Division 21 Civil Rights training.

2.07 Bi-lingual Services: CONTRACTOR shall ensure that qualified staff is available to accommodate non-English speaking, and limited English proficient, individuals.

2.08 Assurance of drug free-workplace: CONTRACTOR shall submit to the COUNTY evidence of compliance with the California Drug-Free Workplace Act of 1990, Government Code sections 8350 et seq., by doing the following:
* Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited in the person's or organization's workplace and specifying the action:
that will be taken against employees for violations of the prohibition Establishing a drug-free awareness program to inform employees about all of the following:
1) the dangers of drug abuse in the workplace;
2) the organization's policy of maintaining a drug-free workplace; 3) any available drug counseling, rehabilitation, and employee assistance programs;
4) the penalties that may be imposed upon employees for drug abuse violations; 5) requiring that each employee engaged in the performance of the contract or grant be given a copy of the company's drug-free policy statement and that, as a condition of employment on the contract or grant, the employee agrees to abide by the terms of the statement.

II. CONFIDENTIALITY
CONTRACTOR and its officers, employees, agents, and subcontractors shall comply with Welfare and Institutions (W & I) Code Sec. 10850, 45 CFR Sec. 205.50, and all other applicable provisions of law which provide for the confidentiality of records and prohibit their being opened for examination for any purpose not directly connected with the administration of public social services. Whether or not covered by W&I Code Sec. 10850 or by 45 CFR Sec. 205.50, confidential medical or personnel records and the identities of clients and complainants shall not be disclosed unless there is proper consent to such disclosure or a court order requiring disclosure. Confidential information gained by CONTRACTOR from access to any such records, and from contact with its clients and complainants, shall be used by CONTRACTOR only in connection with its conduct of the program under this Agreement. The COUNTY, through the Director of the Department of Social Services, and his/her representatives, shall have access to such confidential

Exhibit B - Additional Provisions
sEnD: 421540-91-8A3036961708

EXHIBIT B
ind radion the corN to the lent aloe brial and such infrased and records in permitted by law.

IV. NON-DISCRIMINATION
CONTRACTOR certifies that to the best of its ability and knowledge it will comply with the nondiscrimination program requirements set forth in this Section.

4.01 Discrimination Defined: The term "discrimination" as used in this contract, is the same term that is used in Monterey County Code, Chapter 2.80 "Procedures for Investigation and Resolution of Discrimination Complaints"; it means the illegal denial of equal employment opportunity, harassment (including sexual harassment and violent harassment), disparate treatment, favoritism, subjection to unfair or unequal working conditions, and/or other discriminatory practice by any Monterey County official, employee or agent, due to an individual's race, color, ethnic group, national origin, ancestry, religious creed, sex, sexual orientation, age, veteran's status, cancer-related medical condition, physical handicap (including AIDS) or disability. The term also includes any act of retaliation.

4.02 Application of Monterey COUNTY Code Chapter 2.80: The provisions of Monterey COUNTY Code Chapter 2.80 apply to activities conducted pursuant to this Agreement. Complaints of discrimination made by CONTRACTOR against the COUNTY, or by recipients of services against CONTRACTOR, may be pursued using the procedures established by Chapter 2.80. CONTRACTOR shall establish and follow its own written procedures for the prompt and fair resolution of discrimination complaints made against CONTRACTOR by its own employees and agents, and shall provide a copy of such procedures to COUNTY on demand by COUNTY.

4.03 Compliance with laws: During the performance of this Agreement, CONTRACTOR shall comply with all applicable federal, state and local laws and regulations which prohibit discrimination, including but not limited to the following:
• California Fair Employment and Housing Act, California Government Code Sec. 12900 et seq., see especially Section 12940 (c), (h), (1), (i), and (i); and the administrative regulations issued thereunder, 2 Calif. Code of Regulations Secs. 7285.0 et seq. (Division 4 - Fair Employment and Housing Commission); • California Government Code Secs. 11135 - 11139.5, as amended (Title 2, Div. 3, Part 1, Chap. 1, Art. 9.5) and any applicable administrative rules and regulations issued under these sections; including Title 22 California Code of Regulations 98000-98413.
• Federal Civil Rights Acts of 1964 and 1991 (see especially Title VI, 42 USC Secs. 2000d et seq.), as amended, and all administrative rules and regulations issued thereunder (see especially 45 CFR Part 80);

Exhibit B - Additional Provisions
Jocusign envelope ID: 4207E55-8156-401F-9E1F-8A3C369617C locusign Envelope ID: 15CCAYUU-/355-4815-8679-53434FF31086

EXHIBIT B
• The Rehabilitation Act of 1973, Secs. 503 and 504 (29 USC Sec. 793 and 794), as amended; all requirements imposed by the applicable HHS regulations (45 CFR Parts 80, 84 and 91); and all guidelines and interpretations issued pursuant thereto;
• 7 Code of Federal Regulations (CFR), Part 15 and 28 CFR Part 42; • Title II of the Americans with Disabilities Act of 1990 (P.L. 101-336), 42 U.S.C. Secs. 12101 et seq. and 47 U.S.C. Secs. 225 and 611, and any federal regulations issued pursuant thereto (see 24 CFR Chapter 1; 28 CFR Parts 35 and 36; 29 CFR Parts 1602, 1627, and 1630; and 36 CFR Part 1191); • Unruh Civil Rights Act, Calif. Civil Code Sec. 51 et seq., as amended; • Monterey COUNTY Code, Chap. 2.80.;
• Age Discrimination in Employment Act 1975, as amended (ADEA), 29 U.S.C.

Secs 621 et seq.;
• Equal Pay Act of 1963, 29 U.S.C. Sec. 206(d);
• California Equal Pay Act, Labor Code Sec.1197.5.
• California Government Code Section 4450;
• The Dymally-Alatorre Bilingual Services Act; Calif. Government Code Sec. 7290 et seg.
• The Food Stamp Act of 1977, as amended and in particular Section 272.6. • California Code of Regulations, Title 24, Section 3105A(e) • Removal of Barriers to Inter-Ethnic Adoption Act of 1996, Section 1808

4.04 Written assurances: Upon request by COUNTY, CONTRACTOR will give any written assurances of compliance with the Civil Rights Acts of 1964 and 1991, the Rehabilitation Act of 1973 and/or the Americans with Disabilities Act of 1990, as may be required by the federal government in connection with this Agreement, pursuant to 45 CFR Sec. 80.4 or 45 CFR Sec, 84.5, and 91; 7 CFR Part 15; and 28 CFR Part 35, or other applicable State or federal regulation.

4.05 Written non-discrimination policy: Contractor shall maintain a written statement of its non-discrimination policies which shall be consistent with the terms of this Agreement. Such statement shall be available to employees, recipients of services, and members of the public, upon request.

Exhibit B - Additional Provisions
ocusign Envelope IL: U4z4/209-8156-401F-9E1t-8A3C369617C1

EXHIBIT B

4.06 Grievance Information: CONTRACTOR shall advise applicants who are denied CONTRACTOR's services, and recipients who do receive services, of their right to present grievances, and of their right to a State hearing concerning services received under this Agreement.

4.07 Notice to Labor Unions: CONTRACTOR shall give written notice of its obligations under paragraphs 4.01 - 4.08 to labor organizations with which it has a collective bargaining or other agreement.

4.08 Access to records by government agencies: CONTRACTOR shall permit access by COUNTY and by representatives of the State Department of Fair Employment and Housing, and any state agency providing funds for this Agreement, upon reasonable notice at any time during normal business hours, but in no case less than 24 hours' notice, to such of its books, records, accounts, facilities, and other sources of information as the inspecting party may deem appropriate to ascertain compliance with these non-discrimination provisions.

4.09 Binding on Subcontractors: The provisions of paragraphs 4.01 - 4.08 shall also apply to all of CONTRACTOR's subcontractors. CONTRACTOR shall include the non- discrimination and compliance provisions of these paragraphs in all subcontracts to perform work or provide services under this Agreement.

V. CONTRACT ADMINISTRATORS

5.01 Contract Administrator - CONTRACTOR: CONTRACTOR hereby designates Megan Hunter as its Contract Administrator for this Agreement. All matters concerning this Agreement which are within the responsibility of CONTRACTOR shall be under the direction of, or shall be submitted to, the CONTRACTOR's Contract Administrator:

CONTRACTOR may, in its sole discretion, change its designation of the Contract Administrator, and shall promptly give written notice to COUNTY of any such change.

5.02 Contract Administrator - COUNTY: COUNTY hereby designates the Director of the Monterey County Department of Social Services as its Contract Administrator for this Agreement. All matters concerning this Agreement which are within the responsibility of COUNTY shall be under the direction of, or shall be submitted to, the Director or such other COUNTY employee in the Department of Social Services as the Director may appoint. COUNTY may, in its sole discretion, change its designation of the Contract Administrator, and shall promptly give written notice to CONTRACTOR of any such change.

VI. CONTRACT DEPENDENT ON GOVERNMENT FUNDING
COUNTY's payments to CONTRACTOR under this Agreement are funded by the State and Federal governments. If funds from State and Federal sources are not obtained and continued at a level sufficient to allow for COUNTY's purchase of the indicated quantity of services, then COUNTY may give written notice of this fact to CONTRACTOR, and the obligations of the parties under this Agreement shall terminate immediately, or on such date thereafter, as COUNTY may specify in its notice, unless in the meanwhile the parties enter into a written Amendinent modifying this Agreement.

Exhibit B - Additional Provisions
jocusign envelope IU: 15CLAYUU-/355-4819-86/9-534345#37081

EXHIBIT B
VII. APPEAL PROCESS
In the event of a dispute or grievance regarding the terms and conditions of this Agreement, both parties shall abide by the following procedures:

A. CONTRACTOR shall first discuss the problem informally with the designated DSS Contact/Program Analyst. If the problem is not resolved, CONTRACTOR must, within fifteen (15) working days of the failed attempt to resolve the dispute with DSS Contact Program Analyst, submit a written complaint, together with any evidence, to the DSS Branch Deputy Director. The complaint must include a description of the disputed issues, the legal authority/basis for each issue which supports CONTRACTOR's position, and the remedy sought. The Branch Deputy Dircctor shall, within fifteen (15) working days after receipt of CONTRACTOR's written complaint, make a determination on the dispute, and issue a written decision and reasons therefore. All written communication shall be pursuant to Section 14. NOTICES of this Agreement. Should CONTRACTOR disagree with the decision of the Division Deputy Director, CONTRACTOR may appeal the decision to the Director of the Department of Social Services.

B. CONTRACTOR's appeal of the Branch Deputy Director's decision must be submitted to the Departinent Director within ten (10) working days from the date of the decision; be in writing, state the reasons why the decision is unacceptable, and include the original complaint, the decision that is the subject of appeal, and all supporting documents.

Within twenty (20) working days from the date of CONTRACTOR'S appeal, the Department Director, or his/her designee, shall meet with CONTRACTOR to review the issues raised on appeal. The Department Director shall issue a final written decision within fifteen (15) working days of such meeting.

C. CONTRACTOR may appeal the final decision of the Department Director in accordance with the procedures set forth in Division 25.1 (commencing with Section 38050) of the Health and Safety Code and the regulations adopted thereunder. (Title 1, Subchapter 2.5 commencing with Section 251, or Subchapter 3 commencing with Section 300, whichever is applicable, of the California Code of Regulations).

D. CONTRACTOR shall continue to carry out the obligations under this Agreement during any dispute.

E. Costs incurred by CONTRACTOR for administrative/court review are not reimbursable by COUNTY.

Exhibit B - Additional Provisions
DocuSign Envelope ID: D42C7E55-8156-401F-9E1F-8A3C369617C8 DocuSign Envelope ID: 15CCA900-7355-4815-8679-53434FF31086 Exhibit C
Agency Name City of Salinas
BUDGET
NOVEMBER 2, 2021 - JUNE 30, 2022
Expense Term/ Project Roomkey Total Budget
Categories Cost Unit
Case Management (CHE) $ 910,000.00 0.2 $ 182,000.00
Housing Navigation (CCCIL) $ 325,000.00 0.2 65,000.00
Admin Analyst (City) (FEMA Elig) $ 106,000.00 0.4 42,400.00 Motel Rooms (FEMA Elig) $ 2,496,600.00 0.4 $ 998,640.00 Security (FEMA Elig). 840,000.00 0.4 336,000.00
Rapid Rehousing $ 500,000.00 0.3 160,592.00
Damages and Repairs $ 30,000.00 0.4 $ 12,000.00
$ $
GA GA
$
$
67|67/67
Program Total 5,207,600.00 1,796,632.00
Budget Narrative
Expense Category Line Item narrative
Case Management (CHE) $ 182,000.00 TSUMB CHE Budget - include Housing Navigation (CCCIL) $ 65,000.00 CCIL housing navigators, night Admin Analyst (City) (FEMA Elig) $ 42,400.00 Half costs of 1.0 FTE fulf time Motel Rooms (FEMA Elig) $ 998,640.00 -$76/room night x Days, includes Security (FEMA: Elig) $ 336,000.00 Security subcontracted monthly Rapid Rehousing $ 160,592.00 0.32 Direct financial assistance for Damages and Repairs $ 12,000.00 0.40 For minor damages and repairs $ 0.00
$ 0.00
$ 0.00
$ 0.00
Funding Source: State PRK Funds and FEMA (if eligible)
2021-22 Salinas PRK Exhibit C Budget_rev
DocuSign Envelope ID: D42C7E55-8156-401F-9E1F-8A3C369617C8 DocuSign Envelope ID: 15CCA900-7355-4815-8679-53434FF31086 Exhibit D
Invoice Period:

Expense Total Monthly Balance
Categories Total Budget Project Roomkey Expenses To Date Expenses Remaining Case Management (CHE) $ 182,000.00 $ 182,000.00
Housing Navigation (CCCIL) 65,000.00 $ CA LA 6A A GO EA EN 65,000.00 Admin Analyst (CITY) 42,400.00 $ 42,400.00
Motel Rooms 998,640.00 $ 998,640.00
65 0A 0A 45 6A GA
Security 336,000.00 $ $ 336,000.00
Rapid Rehousing 160,592.00 $ 160,592.00
Damage and Repairs 12,000.00 $ 12,000.00
$
$
$ $
$ $
$ $ -
Total 1,796,632.00 $ 1,796,632.00
Total Budget $ 1,796,632.00
Year to Date $
Balance Remaining 11796.632.00
I certify that this report is carrect and complate to the best of my knowledge and that the costs are eligible pursuant to the terms of the contract.

Person Compieling invoica Tille Phone# Authorizing Signature / Dale Monterey County Aulharized Signature / Date
Remit To:
ty of Salinas-Community Development Department
5 W. Alisal SI. Salinas, CA 93901-263
2021-22 Salinas PRK Exhibit D Involco

EXHIBIT E
Health Insurance Portability & Accountability Act (HIPAA) Certification WHEREAS, Sections 261 through 264 of the federal Health Insurance Portability and Accountability Act of 1996, Public Law 104-191, known as "the Administrative Simplification provisions," direct the Department of Health and Human Services to develop standards to protect the security, confidentiality and integrity of health information; and WHEREAS, pursuant to the Administrative Simplification provisions, the Secretary of Health and Human Services has issued regulations modifying 45 CFR Parts 160 and 164 (the "HIPAA Privacy Rule"); and
WHEREAS, CONTRACTOR and COUNTY have entered into an Agreement ("the Agreement'") to which this Certification is an attachment whereby CONTRACTOR will provide certain services to COUNTY; and
WHEREAS, CONTRACTOR may have access to Protected Health Information (as defined below) in fulfilling its responsibilities under the underlying Agreement.

THEREFORE, in consideration of the Parties' continuing obligations under the Agreement, compliance with the HIPAA Privacy Rule, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, CONTRACTOR agrees to the provisions of this Certification and of the HIPAA Privacy Rule and to protect the interests of COUNTY.

I. DEFINITIONS
Except as otherwise defined herein, any and all capitalized terms in this Section shall have the definitions set forth in the HIP AA Privacy Rule. In the event of an inconsistency between the provisions of this Certification and mandatory provisions of the HIPAA Privacy Rule, as amended, the HIPAA Privacy Rule shall control. Where provisions of this Certification are different than those mandated in the HIPAA Privacy Rule, but are nonetheless permitted by the HIPAA Privacy Rule, the provisions of this Certification shall control.

The term "Protected Health Information" means individually identifiable health information including, without limitation, all information, data, documentation, and materials, including without limitation, demographic, medical and financial information, that relates to the past, present, or future physical or mental health or condition of an individual; the provision of health care to an individual; or the past, priet at or urt espect for the theres a reasona cares believe the information can eused to identify the individual.

CONTRACTOR acknowledges and agrees that all Protected Health Information that is created or received by COUNTY and disclosed or made available in any forn, including paper record, oral communication, audio recording, and electronic display by COUNTY, or its operating units, to CONTRACTOR or is created or received by CONTRACTOR on COUNTY's behalf shall be subiect to this Certification.

EXHIBIT E
II. CONFIDENTIALITY REQUIREMENTS
(a) CONTRACTOR agrees;
(i) to use or disclose any Protected Health Information solely: (1) for meeting its obligations as set forth in any agreements between the Parties evidencing their business relationship oi (2) as required by applicable law, rule or regulation, or by accrediting or credentialing organization to whom COUNTY is required to disclose such information, or as otherwise permitted under this Certification, or the underlying Agreement, (if consistent with this Certification and the HIPAA Privacy Rule), or the HIPAA Privacy Rule, and (3) as would be permitted by the HIP AA Privacy Rule if such use or disclosure were made by COUNTY; and
(it) at termination of the Agreement, (or any similar documentation of the business relationship of the Parties), or upon request of COUNTY, whichever occurs first, if feasible CONTRACTOR will retum or destroy all Protected Health Information received from or created or received by CONTRACTOR on behalf of COUNTY that CONTRACTOR still maintains in any form, and retain no copies of such information, or if such return or destruction is not feasible, CONTRACTOR will extend the protections of this Agreement to the information and limit further uses and disclosures to those purposes that make the return or destruction of the information not teasible; and (iii) to ensure that its agents, including a subcontractors), to whom it provides Protected Health Information received from or created by CONTRACTOR on behalf of COUNTY, agrees to the same restrictions and conditions that apply to CONTRACTOR with respect to such information. In addition, CONTRACTOR agrees to take reasonable steps to ensure that its employees' actions or omissions do not cause CONTRACTOR to breach the terms of the Agreement.
(b) Notwithstanding the prohibitions set forth in this Certification or the Agreement, CONTRACTOR may use and disclose Protected Health Information as follows:
(i) if necessary, for the proper management and administration of CONTRACTOR or to carry out the legal responsibilities of CONTRACTOR, provided that as to any such disclosure, the following requirements are met:
(A) the disclosure is required by law; or
(B) CONTRACTOR obtains reasonable assurances from the person to whom the information is disclosed that it will be held confidentially and used or further disclosed only as required by law, or for the purpose for which it was lisclosed to the person, and the person notifies CONTRACTOR of any instances o:
which it is aware in which the confidentiality of the information has been breached; (ii) for data aggregation services, if to be provided by CONTRACTOR for the health care operations of COUNTY pursuant to any agreements between the Parties evidencing their business relationship. For purposes of this Certification and the Agreement, data aggregation services means the combining of Protected Health Information by CONTRACTOR with the protected health information received by CONTRACTOR in its capacity as CONTRACTOR of another COUNTY, to permit data analyses that relate to the health care operations of the respective covered entities. (c) CONTRACTOR will implement appropriate safeguards to prevent use or disclosure of Protected Health Information other than as permitted in this Certification. The Secretary of

EXHIBIT E
Health and Human Services shall have the right to audit CONTRACTOR's records and practices related to use and disclosure of Protected Health Information to ensure COUNTY's compliance with the terns of the HIPAA Privacy Rule. CONTRACTOR shall report to COUNTY any use or disclosure of Protected Health Information which is not in compliance with the terms of this Certification of which it becomes aware. In addition, CONTRACTOR agrees to mitigate, to the extent practicable, any haunful effect that is known to CONTRACTOR of a use or disclosure of Protected Health Information by CONTRACTOR in violation of the requirements of this Certification or the Agreement, II. AVAILABILITY OF PHI
CONTRACTOR agrees to make available Protected Health Information to the extent and in the manner required by Section 164.524 of the HIPAA Privacy Rule. CONTRACTOR agrees to make Protected Health Information available for amendment and incorporate any amendments to Protected Health Information in accordance with the requirements of Section 164.526 of the HIPAA Privacy Rule. In addition, CONTRACTOR agrees to make Protected Health Information available for purposes of accounting of disclosures, as required by Section 164.528 of the HIPAA Privacy Rule.

IV. TERMINATION
Notwithstanding anything in this Certification or the Agreement to the contrary, COUNTY shall have the right to terminate the Agreement immediately if COUNTY determines that CONTRACTOR has violated any material term of this Certification and/or the Agreement. If COUNTY reasonably believes that CONTRACIOR will violate a material term of this Certification and/or the Agreement and, where practicable, COUNTY gives written notice to CONTRACTOR of such belief within a reasonable time after forming such belief, and CONTRACTOR fails to provide adequate written assurances to COUNTY that it will not breach the cited term of this Certification and/or the Agreement within a reasonable period of time given the specific circumstances, but in any event, before the threatened breach is to occur, then COUNTY shall have the right to terminate the Agreement immediately.

V. MISCELLANEOUS
Except as expressly stated herein or the HIPAA Privacy Rule, the parties to the Agreement do not intend to create any rights in any third parties. The obligations of CONTRACTOR under this Section shall survive the expiration, termination, or cancellation of this Certification and/or the Agreement, and/or the business relationship of the parties, and shall continue to bind CONTRACTOR, its agents, employees, contractors, successors, and assigns as set forth herein.

The parties agree that, in the event that any documentation of the arrangement pursuant to which CONTRACTOR provides services to COUNTY contains provisions relating to the use or disclosure of Protected Health Information which are more restrictive than the provisions of this Certification or the Agreement, the provisions of the more restrictive documentation will control. The provisions of this Certitication and the Agreement are intended to establish the minimum requirements regarding CONTRACTOR's use and disclosure of Protected Health Information.

In the event that either party believes in good faith that any provision of this Certification and/or the Agreement fails to comply with the then current requirements of the HIPAA Privacy Rule, such party shall notify the other party in writing. For a period of up to thirty (30) days, the parties shall address in

EXHIBIT E
good faith such concern and amend the terms of this Certification and/or the Agreement, if necessary to bring it into compliance. If, after such thirty-day period, the Certification and/or the Agreement fails to comply with the HIPAA Privacy Rule, then either party has the right to terminate upon written notice to the other party.

CONTRACTOR:

Title cry martin
Date: 11/1/21

EXHIBIT F

CERTIFICATION REGARDING LOBBYING
City of Salinas
The undersigned certifies, to the best of his or her knowledge and belief, that:
ederal grant, the making of any federal loan, the entering into of any operative agreement, and the extension, continuation, renewal, amendment

2. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to intluence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions.

3. The undersigned shall require that the language of this certification be included in the award document for sub-awards at all tiers (including sub- contracts, sub-grants, and contracts under grants, loans, and cooperative agreements, and that all sub-recipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
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Signature Title
City of Salinas 11/1/2i
Agency/Organization Date

Exhibit G

AUDIT & RECOVERY OF OVERPAYMENTS REQUIREMENTS
I. CPA Audit on Termination:

1.01 Audit Requirement
At the request of COUNTY, CONTRACTOR shall give to COUNTY an audit reports) covering the contract period, prepared by an independent Certified Public Accountant. The purpose of the audit requirement is determining whether the reported costs are fair and reasonable and have been computed in accordance with generally accepted accounting principles, with the provisions of this Agreement, and with all applicable COUNTY requirements. The audit must identify all federal, state, and matching funds issued under this Agreement as a note, or as a supplemental schedule of expenses within Contractor's audits.

If CONTRACTOR expends a total of $750,000 or more of federal funding per fiscal year, CONTRACTOR is required to submit an annual audit reports) that was performed in compliance with the Uniform Guidance.

If CONTRACTOR expends less than $750,000 in federal funding per fiscal year, then the COUNTY shall require an annual audit reports) be performed in accordance with the Generally Accepted Auditing Standards (GAAS).

1.02 Audit Submission /Fiscal Year-end
CONTRACTOR shall provide COUNTY with the audit report(s), required herein no later than six (6) months after the close of CONTRACTOR's Fiscal Year, except when CONTRACTOR has expended $750,000 in federal funding and the Uniform Guidance allows a nine (9) month deadline. In the case where providing the required audit within the specified time period represents an unreasonable hardship, CONTRACTOR shall alert COUNTY and request an extension. Additional documentation may be requested by COUNTY to grant the extension.

1.03 Audit Format
CONTRACTOR may submit to COUNTY one of the following in satisfaction of this Audit requirement:
1) If CONTRACTOR expends a total of $750,000 or more of federal funding per fiscal year, CONTRACTOR is required to submit an annual audit reports) that was performed in compliance with the Uniform Guidance.
-OR-
2) IF CONTRACTOR expends less than $750,000 in federal funding per fiscal year, then the COUNTY shall require an annual audit report(s) be performed in accordance with the Generally Accepted Auditing Standards (GAAS).
-OR-
3) Additionally, at the discretion of the CONTRACTOR, a program specific audit reports) may be submitted in accordance with the Uniform Guidance.

Audit & Recovery of Orerpayments Certification
Rev. Feb. 2021
.... .....

Exhibit G
All Audits must include the following information within their audit:
a) A separate schedule listing programs and funding, see recominended format, Exhibit G-1. b) All Management Letters received by the CONTRACTOR relating to the performed audit, shall be submitted in conjunction with the annual audit reports) to the COUNTY.

1.04 Payment for Audit
CONTRACIOR shall bear all costs in connection with, or resulting from, any audit and/or inspections including, but not limited to, actual cost incurred and the payment/repayment of any expenditures disallowed by COUNTY, State or Federal government entities, including any assessed interest and penalties.

If CONTRACTOR is exempt from federal audit procedures under UNIFORM ADMINISTRATIVE

REQUIREMENTS, COST PRINCIPLES, AND AUDIT REQUIREMENTS FOR FEDERAL AWARDS (Uniform Guidance), then payment for this audit shall be made by CONTRACTOR with resources other than grant funds, or those used for matching purposes. If CONTRACTOR is not exempt from federal audit procedures under the UNIFORM ADMINISTRATIVE REQUIREMENTS, COST PRINCIPLES, AND AUDIT REQUIREMENTS FOR FEDERAL AWARDS (Uniform Guidance), the cost of audits made in accordance with the provisions of this part are allowable charges to Federal awards. The charges may be considered a direct cost or an allocated indirect cost, as determined in accordance with the provisions of applicable Uniform Guidance cost principles, other applicable cost principles or regulations.

II. Contractor Records
Funds provided by COUNTY shall be accounted for separately in CONTRACTOR's books and records. CONTRACTOR shall keep a systematic accounting record of the receipt and disbursement of COUNTY funds, CONTRACTOR shall pernit COUNTY to audit, examine and to copy excerpts and transcripts from such records and to conduct audits or reviews of all records including, but not limited to, invoices, materials, personnel records, bank account records, business records, billing statements, payroll records, business expense records, and all other data related to matters covered by this Agreement. CONTRACTOR shall maintain such data and records in an accessible location and condition for a period of at least four (4) years from the close of this Agreement term, or until after the conclusion of any audit, whichever occurs last. The State of California and/or any Federal agency providing funds for this Agreement shall have the same rights conferred upon COUNTY herein.

CONTRACTOR shall keep records that are sufficient to permit the tracing of funds to a level of expenditure adequate to ensure that the funds have not been unlawfully spent. CONTRACTOR's records shall describe and support the use of funds for the agreed upon project or services outlined in this Agreement.

III. Recovery of Overpayments: If any audit shows that COUNTY has paid to CONTRACTOR any amount in excess of properly allowable costs, then CONTRACTOR shall reimburse COUNTY for that amount, either by a cash payment made within thirty (30) days after COUNTY notifies CONTRACTOR of the overpayment, or by an offset made by COUNTY against any payments owed by COUNTY to CONTRACTOR under this or any other contract.

Audit & Recovery of Overpayments Certification
Rev. Feb. 2021
Exhibit G
11/1/21
(signature of authorized representative "(date)

Audit & Recorery of Overpayments Certification
Rev. Feb. 2021

EXHIBIT I

CHILD ABUSE & NEGLECT REPORTING

CERTIFICATION
or within the scope of his or her employment, he/she has knowledge or observes a chil whom he/she knows or reasonably suspects has been a victim of neglect or abuse.

CONTRACTOR further gives assurance that all of its employees, consultants, and agents erforming services under this Agreement, who are mandated reporters under the Ac en statements indicating that they know of and will comply with the Act's reportin requirements.
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Authorized Signature
10/121
Date
• 24-hour Bilingual Child Abuse Hotline 1-800-606-6618
• Mandated Child Abuse Reporter Training is available, at no cost, through the Child Abuse Prevention Council of Monterey County (CAPC), 755-4737.

EXHIBITI

ELDER/DEPENDENT ADULT

ABUSE & NEGLECT REPORTING

CERTIFICATION
CONTRACTOR hereby acknowledges that this contract for services will bring Institutions Code Sections 15600, et seq). CONTRACTOR certifies that it has knowledge of the provisions of the Act, and will comply with its provisions which define Form SOC 341, Report of Suspected Dependent Adult/Elder Abuse, and General Instructions are available on the California Department of Social Services website:
http://www.dss.cahwnet.gov/cdssweb/entres/forms/English/SOC341.pdf CONTRACTOR further gives assurance that all of its employees, consultants, and agents performing services under this Agreement, who are mandated reporters under the Act, sign statements indicating that they know of and will comply with the Act's reporting requirements.

Form SOC 341A, Statement Acknowledging Requirement to Report Suspected Abuse of Dependent Adult and Elders, is available on the California Department of Social Services website:
http://www.dss.cahwnet.gov/cdssweb/entres/forms/English/SOC341A.pdf Authorized Signature
141/4
Date
To Report Suspected Dependent Adult/Elder Abuse during regular business hours, call 1 (800) 510-2020
To Report Suspected Dependent Adult/Elder Abuse after hours, call 911

EXHIBITI

WELFARE AND INSTITUTIONS CODE
SECTION 15659
15659.
(a) Any person who enters into employment on or after
January 1, 1995, as a care custodian, health practitioner, or with an adult protective services agency or a local law enforcement agency, prior to commencing his or her employment and as a prerequisite to that employment shall sign a statement on a form, that shall be provided by the prospective employer, to the effect that he or she has knowledge of Section 15630 and will comply with its provisions. The signed statement shall be retained by the employer.
(b) Agencies or facilities that employ persons required to make reports pursuant to Section 15630, who were employed prior to January 1, 1995, shall inform those persons of their responsibility to make reports by delivering to them a copy of the statement specified in subdivision (a). (c) The cost of printing, distribution, and filing of these statements shall be borne by the employer.
(d) On and after January 1, 1995, when a person is issued a state license or certificate to engage in a profession or occupation the members of which are required to make a report pursuant to Section 15630, the state agency issuing the license or certificate shall send a statement substantially similar to the one contained in subdivision (a) to the person at the same time as it transmits the document indicating licensure or certification to the person. (e) As an alternative to the procedure required by subdivision (d), a state agency may cause the required statement to be printed on all application forms for a license or certificate printed on or after January 1, 1995. (t) The retention of statements required by subdivision (a), and the delivery of statements required by subdivision (b) shall be the full extent of the employer's duty pursuant to this section. The failure of any employee or other person associated with the employer to report abuse of elders or dependent adults pursuant to Section 15630 or otherwise meet the requirements of this chapter shall be the sole responsibility of that person. The employer or facility shall incur no civil or other liability for the failure of these persons to comply with the requirements of this chapter:

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