DATE: June 20, 2023
DEPARTMENT: ADMINISTRATION
FROM: STEVEN S. CARRIGAN, CITY MANAGER
BY: CHRISTOPHER A. CALLIHAN, CITY ATTORNEY
TITLE: MAINTENANCE AGREEMENT FOR SALINAS ROTARY ARCH
RECOMMENDATION MOTION:
A motion to approve a Resolution authorizing the City Manager to enter into a Maintenance Agreement with the Salinas Rotary Club for maintenance of the Salinas Rotary Arch.
DISCUSSION:
In November 2022, the City Council accepted the Main Street Streetscape Project for maintenance and responsibility, thereby bringing the Project to completion. One of the main features of the Project is the Salinas Rotary Arch which spans Main Street on the 200 block. The Salinas Rotary Club was a key partner of the City and integral to bringing the Arch to completion. The Rotary contributed substantial funds toward the costs to design and to construct the Arch and in order to ensure their investment has offered to take on general, day-to-day maintenance of the Arch to include graffiti removal from the brick, graffiti removal from the pre-caste concrete, maintenance/reapplication of water-repellent coasting on the brick and on the pre-caste concrete.
To memorialize the Rotary’s commitment, the attached Maintenance Agreement is presented for the City Council’s consideration. The Maintenance Agreement has a six-year term with the City providing compensation to the Rotary in the amount of $5,000 per year for a total amount of $30,000. The Rotary would be responsible for the cost and expense of providing all labor, supervision, materials, supplies, equipment, and all other tools and manpower necessary to perform the maintenance services contemplated under the Maintenance Agreement. All maintenance will be subject to the City’s approval. All other maintenance of the Arch will be the City’s responsibility including adjustment of the lighting, as needed; replacement of light bulbs; periodic inspection of the structural and non-structural elements; and reapplication of coating on and related repairs of the steel.
The Arch has become a symbol of Salinas with community members often parking or standing under the Arch for photo opportunities. Continuous maintenance and care of the Arch will be important to ensure it remains free from vandalism and damage. With the Salinas Rotary willing to take on general, day-to-day maintenance, the City and its Public Works team can be relieved from this responsibility and can therefore be available for other needed services throughout the city.
CEQA CONSIDERATION:
The City Council’s approval of the proposed Maintenance Agreement is categorically exempt from environmental review under the California Environmental Quality Act (CEQA Guidelines section 15301).
STRATEGIC PLAN INITIATIVE:
Approval of the Maintenance Agreement supports the City Council’s goal of Infrastructure and Environmental Stability (City of Salinas Strategic Plan 2022-2025).
FISCAL AND SUSTAINABILITY IMPACT:
Approval of the Maintenance Agreement will have an impact on the General Fund in the total amount of $30,000. Sufficient funding is available to support this expenditure.
DEPARTMENTAL COORDINATION
The City Manager and the City Attorney coordinated on this Report.
ATTACHMENTS:
Resolution
Maintenance Agreement
RESOLUTION NO. ______ (N.C.S.)
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A MAINTENANCE AGREEMENT WITH THE SALINAS ROTARY CLUB FOR MAINTENANCE OF THE SALINAS ROTARY ARCH BE IT RESOLVED BY THE CITY COUNCIL OF SALINAS that the City Council authorizes the City Manager to enter into a Maintenance Agreement with the Salinas Rotary Club for maintenance of the Salinas Rotary Arch in the total amount of $30,000.
PASSED AND APPROVED this 21st day of March 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
___________________________________
Kimbley Craig, Mayor
ATTEST:
________________________________
Patricia M. Barajas, City Clerk
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