DATE: JUNE 20, 2023
DEPARTMENT: PUBLIC WORKS DEPARTMENT
FROM: DAVID JACOBS, P.E., L.S., PUBLIC WORKS DIRECTOR BY: ELISE RAMRIEZ, P.E., SENIOR CIVIL ENGINEER
JONATHAN ESTEBAN, ASSISTANT ENGINEER
TITLE: ACCEPTANCE OF ON-CALL JOB ORDER CONTRACT FOR SIDEWALK IMPROVEMENTS FOR MAINTENANCE AND RESPONSIBILITY RECOMMENDED MOTION:
A motion to approve a Resolution to accept the On-Call Job Order Contract for Sidewalk Improvements with Hemi’s Landscape and Concrete Inc., and C2 Builders Inc., for maintenance and responsibility.
EXECUTIVE SUMMARY:
On November 5, 2019, City Council awarded three (3) On-Call Job Order Contracts for Sidewalk Improvements to Hemi’s Landscape and Concrete Inc., Golz Construction Inc., and C2 Builders Inc. for a minimum job order contract value of $50,000.00 and a non-guaranteed maximum aggregate contract value of $2,000,000.00 for a term of two (2) years with an option to extend the contract an additional two (2) years with successful performance. On October 19, 2021 the City and Hemi’s Landscape and Concrete Inc. and C2 Builders Inc. entered into a revised agreement per Amendment No. 1 which extended the contract term by an additional two (2) years and increased the non-guaranteed maximum aggregate contract value to $4,000,000.00. Hemi’s Landscape and Concrete Inc. have completed four (4) job orders under this contract for a total amount of $778,926.00. C2 Builders Inc. have completed three (3) job orders under this contract for a total amount of $776,510.00. Staff recommends the approval of a resolution to accept the On-Call Job Order Contract for Sidewalk Improvements for maintenance and responsibility.
BACKGROUND:
On November 5, 2019, City Council awarded three (3) On-Call Job Order Contracts for Sidewalk Improvements to Hemi’s Landscape and Concrete Inc., Golz Construction Inc., and C2 Builders Inc. for a minimum job order contract value of $50,000.00 and a non-guaranteed maximum aggregate contract value of $2,000,000.00 for a term of 2 years with an option to extend the contract an additional 2 years with successful performance (Resolution No. 21732). On October 19, 2021, the City and Hemi’s Landscape and Concrete Inc. and C2 Builders Inc. entered into a revised agreement per Amendment No. 1 which extended the contract term by an additional two (2) years and increased the non-guaranteed maximum aggregate contract value to $4,000,000.00.
The On-Call Job Order Contract for Sidewalk Improvements, CIP 9720, is a continuation of the City’s effort to repair and/or rehabilitate miscellaneous street related work in areas that are deteriorated, damaged, or in need of repair, and/or make facility upgrades to meet current state or federal requirements. The contract allows for job orders to be assigned to the contractor using unit prices provided in the proposals of each contractor.
On December 19, 2022, and May 15, 2023, the City issued a Notice of Termination for the On Call Job Order Contract for Sidewalk Improvements to C2 Builders Inc. and Hemi’s Landscape and Concrete Inc., respectively.
Below is a list of job orders assigned and completed by Hemi’s Landscape and Concrete Inc. and C2 Builders Inc. under this On-Call Job Order Contract to be accepted for maintenance and responsibility:
San Felipe St JOC Sidewalk Repair and ADA Pedestrian Ramp Installation; COS-2020-9216-01 On April 16, 2020, the San Felipe St JOC Sidewalk Repair and ADA Pedestrian Ramp Installation Job Order was authorized for Hemi’s Landscape and Concrete Inc. in the amount of $178,018. The job order scope of work included removal and replacement of sidewalk and curb and gutter; sidewalk grinding, and installation of ADA pedestrian ramps along portions of San Felipe St, Sierra Madre St, Ambrose Dr, and W Alisal St. Construction was completed on September 17, 2020. The contractor has completed all punch list items and the job order has been deemed complete and the construction methods and materials met the project specification requirements. Additional sidewalk quantities were added to increase the job order by $450 for a total amount of $178,468.00.
E Alvin Dr JOC Tree Removal; COS-2020-9720-01
On April 16, 2020, the E Alvin Dr JOC Tree Removal Job Order was authorized for Hemi’s Landscape and Concrete Inc. in the amount of $86,085. The job order scope of work included removal of street trees along E Alvin Dr in preparation for sidewalk and curb and gutter repairs to be completed with the Alvin Dr and Linwood Dr Safe Routes to School project. Construction was completed on August 20, 2020. The contractor has completed all punch list items and the job order has been deemed complete and the construction methods and materials met the project specification requirements. Job order quantities were decreased amounting to a total job order amount of $80,310.00.
John St JOC Sidewalk Repair and ADA Pedestrian Ramp Installation; COS-2020-9720-02 On July 23, 2020, the John St Job Order was authorized for C2 Builders Inc. in the amount of $308,161.00. The job order scope of work included removal and replacement of sidewalk and curb and gutter, sidewalk grinding, and installation of ADA pedestrian ramps along portions of John St from S Wood St to S Sanborn Rd. Construction was completed on December 9, 2020. The contractor has completed all punch list items and the job order has been deemed complete and the construction methods and materials met the project specification requirements. Various job order quantities were increased and decreased decreasing the amount by $4,488 for a total job order amount of $303,673.00.
Monte Bella JOC Street Sweeping Sign Installation; COS-2020-9120-01 On October 26, 2020, the Monte Bella Job Order was authorized for C2 Builders Inc. in the amount of $10,620. The job order scope of work included the installation of street sweeping signs along Bellagio Wy, Campania Wy, Sardinia Dr, Marsala Wy, and Palermo Dr. Construction was completed on November 4, 2020. The contractor has completed all punch list items and the job order has been deemed complete and the construction methods and materials met the project specification requirements.
Polk St JOC Sidewalk Repair and ADA Pedestrian Ramp Installation; COS-2021-9720-01 On November 24, 2021, the John St Job Order was authorized for C2 Builders Inc. in the amount of $452,704.00. The job order scope of work included removal and replacement of sidewalk and curb and gutter; sidewalk grinding, and installation of ADA pedestrian ramps along portions of Polk St from W Laurel Dr to Tyler St. Construction was completed on May 28, 2022. The contractor has completed all punch list items and the job order has been deemed complete and the construction methods and materials met the project specification requirements. Various job order quantities were added and increased the job order amount by $9,513.00 for a total amount of $462,217.00.
S Filice St JOC Sidewalk Repair; COS-2022-9720-01
On May 20, 2022, the S Filice Job Order was authorized for Hemi’s Landscape and Concrete Inc. in the amount of $450,027.50. The job order scope of work included removal and replacement of sidewalk and curb and gutter; sidewalk grinding, and removal of street trees along S Filice St from E Alisal St to John St. Construction was completed on August 4, 2022. The contractor has completed all punch list items and the job order has been deemed complete and the construction methods and materials met the project specification requirements. Additional sidewalk quantities were added to increase the job order by $13,063.50 for a total job order amount of $463,091.00.
Miscellaneous JOC MST Bus Pad Installation and E Alvin Dr Curb and Gutter Replacement; COS-2022-9720-02 On October 11, 2022, the MST Bus Pads and E Alvin Curb & Gutter Job Order was authorized for Hemi’s Landscape and Concrete Inc. in the amount of $55,064.00. The MST Bus Pads Installation and E Alvin Dr Curb & Gutter job order scope of work included removal and disposal of one tree along E Alvin Dr, installation of 3 ADA compliant bus pads and removal and replacement of curb & gutter along E Alvin Dr between N Main St and Wheeler Dr. Construction was completed on November 2, 2022. The contractor has completed all punch list items and the job order has been deemed complete and the construction methods and materials met the project specification requirements. Various job order quantities were added and increased the job order by $4,996.00 for a total job order amount of $60,060.00.
CEQA CONSIDERATION:
The City of Salinas has determined that the project is exempt from the California Environmental Quality Act (CEQA) Guidelines (Section 15301(c), Class I) because the majority of the work is maintenance of sidewalks.
Furthermore, the project does not qualify for any of the exceptions to the categorical exemptions found at CEQA Guidelines Section 15300.2 as all exceptions do not relate to the project scope of work for this project.
STRATEGIC PLAN INITIATIVE:
This item relates to the Council’s Goal of Infrastructure and Environmental Sustainability and Public Safety by investing in the sidewalk repair program.
DEPARTMENTAL COORDINATION:
The majority of the coordination is within the Public Works Department. The Divisions working together are the Engineering Division and Maintenance (Urban Forestry and Streets Divisions) for updates and coordination on the Sidewalk Repair request list, evaluation of tree roots, and tracking of the trees removed/replaced. Public Works coordinates contract execution with the Finance and Legal Departments.
FISCAL AND SUSTAINABILITY IMPACT:
The maximum contract value of each On-Call Job Order Contract is $4,000,000 with a minimum contract value of $50,000.
The current total contract amount for Hemi’s Landscape and Concrete Inc. is $787,704.00 Contract amounts were paid using CIP 9720 annual funds.
The current total contract amount for C2 Builders Inc. is $776,510.00 Contract amounts were paid using CIP 9720 annual funds.
ATTACHMENTS:
Resolution
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