Version: November 2022
AGREEMENT —AMENDMENT NO. 1 TO
AGREEMENT FOR PROFESSIONAL SERVICES FOR ENVIRONMENTAL CONSULTANTS/CONTRACTORS
BETWEEN
E2 CONSULTING ENGINEERS AND CITY OF SALINAS
This Amendment No. 1 to the Agreement for Professional Services (the “Amendment”) is entered into this 8th day of August 2023, by and between the City of Salinas (the “City”) and E2 Consulting Engineers, (the “Consultant”). City and Consultant may be individually referred to herein as a “Party” and collectively the City and Consultant may be referred to as the “Parties.”
RECITALS
WHEREAS, the City and Consultant first entered into an Agreement for Professional Services for Environmental Consultants/Contractors effective June 14th, 2022, pursuant to which Consultant agreed to act as and provide certain services to the City for compensation (the “Agreement”); and
WHEREAS, the City and Consultant desire to amend the Agreement to reflect an additional scope of services provided by Consultant, and to reflect the revised compensation to be paid to Consultant.
NOW, THEREFORE, in mutual consideration of the terms and conditions set forth below, the Parties agree as follows:
TERMS
l. The Agreement, 1. Scope of Service section, is amended and restated in its entirety as follows:
1. Scope of Service. The project contemplated and the scope of Consultant’s services are described in Exhibits B and B1, attached hereto and incorporated herein by reference.
II. The Agreement, 3. Compensation section, is amended and restated in its entirety as follows:
2. Compensation. City hereby agrees to pay Consultant for services rendered the City pursuant to this Agreement on a time and materials basis according to the rates of compensation set forth in Exhibits B, and B1. The total amount of compensation to be paid under this Agreement shall not exceed one million, two hundred sixty‐nine thousand three hundred dollars ($1,269,300).
III. All other covenants, terms, and conditions set forth in the Agreement and not amended by this Amendment shall remain in full force and effect as if fully set forth herein.
Version: November 2022
IN WITNESS WHEREOF, the undersigned, as authorized representatives of the City and Consultant have entered into this Agreement as of the date first written above.
CITY OF SALINAS
___________________________________
Steven S. Carrigan, City Manager
APPROVED AS TO FORM:
___________________________________
□ Christopher A. Callihan, City Attorney
□ Rhonda Combs, Assistant
City Attorney
E2 CONSULTING ENGINEERS
____________________________________
Vinod Badani
Vice President, E2 Consulting Engineers, Inc.
E2 Consulting Engineers, Inc. | 2100 Powell Street, Suite 850 | Emeryville, CA 94608 510.652.1164 main | 510.355.3611 fax | www.e2.com
April 29, 2022
Mr. Brian Frus, PE
Water, Waste and Energy Division Manager
City of Salinas Public Works Department
200 Lincoln Avenue
Salinas, CA 93901
Subject: Proposal to provide Engineering Services for Improvements to IWTF Preliminary Design, Final Design and Bidding Phase Services Dear Brian,
E2 Consulting Engineers, Inc. (E2) is pleased to submit proposal for the requested professional services for the City’s Industrial Wastewat er Treatment Facility (IWTF) Improvements.
Improvements at IWTF are anticipated in three separate construction contracts. Three Construction Contracts are:
Contract 1 – Improvements to Existing Aeration Lagoon and New Aeration Lagoon in Pond 1 Contract 2 – Pond Automation and Flow Distribution and Pond 3 Pump Station Up-Grade Contract 3 – Aeration VFD and Back-Up Power
Scope of Project for IWTF Improvements is summarized in Attachment A-1.
Scope of Work for each Construction Contract is provided in Attachment A-2.
Engineering costs for each construction contract is provided in Attachments B-1, B-2 and B-2.
Schedules of Professional Rates are provided in Exhibits B-1 and B-2 E2 has a clear understanding of the City of Salinas ’ (City’s) objectives and goals for this project.
E2 and Frisch Engineering Inc. has provided engin eering services at this facility in the past and are very familiar with past improvements and City’s requirements.
Key lead members of our proposed team are Vinod Badani, Loren Weinbrenner, Drew McIntyre, Joe Reichenberger and Tom Frisch of Frisch Engineering Inc.
Key members of the E2 team have been working together on water and wastewater projects in Monterey County for more than 30 years. Among those projects are many sponsored by the City of Salinas and M1W. The E2 team is highly fam iliar with the unique characteristics of the area, City’s preferences and how these conditions affect the delivery and performance of engineered projects.
Proposal to provide Engineering Services for Improvements to IWTF April 29, 2022
2 E2 is proud of having excellent working relations with its clients and proves this by repeated work with the same clients over many years. It is the culture of E2 leadership to listen to clients to understand their interests, discuss preferred operational strategies, offer suggestions and explanations for solutions to project challenges, and be responsive to the client feedback. We encourage you to contact our references to verify how we work cooperatively with our clients to deliver projects.
We look forward to continuing our relationship with the City of Salinas Public Works Department.
If need any additional information, please contact me at 510-754-6560 Thanks you very much.
Sincerely,
Vinod M. Badani, P.E.
Vice President
Attachment A-1 – Page 1
ATTACHMENT A-1
City of Salinas – IWTF Improvements
SCOPE OF PROJECT
City of Salinas (City) has identified improvements required for the existing Industrial Wastewater Treatment Facility (IWTF). Recommended components for improvements are as described below:
A. Project Components – Improvements at IWTF
1. Existing Aeration Lagoon Improvements. The existing Aeration Lagoon currently has twelve (12) 50-hp surface aerators installed. To meet existing treatment capacity, City staff has recommended replacing four (4) aerators with new units of the same capacity as the existing aerators. In addition, City staff is also recommending the existing electrical and communication systems be upgraded.
2. New Aeration Lagoon. An additional Aeration Lagoon is required to meet the required treatment during winter flows. An additional lagoon volume of 15 MG is required. The new Aeration Lagoon will be constructed with in the existing percolation Pond 1 by constructing a new berm within Pond 1. The new aeration lagoon will have five (5) new aerators of the same capacity as in the existing Lagoon (50-hp each). Electrical and communication improvements made under item 1 above, will be designed to incorporate requirements for the new Aeration Lagoon.
3. Pond Automation and Flow Distribution. This component includes facilities for additional automation that will enhance plant monitoring and operation. The proposed improvements include new piping/valves, level controls, slide gates and electrical/communication. Two such packages are anticipated, one between Pond 1 and Pond 2 and the second between Pond 2 and Pond 3. Alternatives for accomplishing the same monitoring an d operations improvements will be evaluated during the preliminary design phase of this project.
4. Pond 3 Pump Station Up-Grade. The e xisting Pond 3 Pump Station currently has only one pumping unit. To provide more reliability of the system, it has been recommended that an additional pump of the same capacity as the existing pump be installed. Pond 3 Pump Station was designed and constructed to accommodate future installation of two additional pumps of the same capacity as the first.
5. VFD Up-Grades to Aerators. City has identified the need to install Variable Frequency Drives (VFDs) on the aerators, existing and new. The addition of these VFDs will allow for a more efficient operation which will lead to operational cost savings.
6. Back-Up Power. The current IWTF does not have emergency standby power. City plans to add an emergency generator to the IWTF to increase facility reliability/resiliency and ensure uninterrupted wastewater conveyance in the
Attachment A-1 – Page 2
event of power outages. The required kilowatt capacity of emergency generator will be determined during the preliminary design phase of this component.
B. Construction Contracts. Three separate construction contract packages (Project Manuals consisting of front-end documents, general conditions, plans and specifications) will be prepared for the pr oposed improvements at the IWTF. Three separate construction packages will include project elements as described below:
Construction Package 1: Includes improvements to the Existing Aeration Lagoon and New Aeration Lagoon in Pond 1. (Project components 1 and 2 described above).
Construction Package 2: Includes new Pond Automation and Flow Distribution component and the Pond 3 Pump Station Up-Grade. (Project components 3 and 4 described above).
Construction Package 3: This package will include Aeration VFD Up-Grades and Back-up Power components. (Project components 5 and 6 as described above).
C. Construction Documents. Construction documents, Plans and Technical Specifications, specific for each construc tion contract described above, will be prepared. City will provide documents related to Bidding Requirements, Contracting Requirements and Conditions of Contract. These documents will be amended specific to each construction package and will be incorporated into the Project Manual (with the Technical Specifications) for each construction contract.
City has requested Consultant provide the scope of work and associated engineering costs for each construction packages. Engin eering services will be provided in three phases as listed below:
1. Phase 1: Preliminary Design
2. Phase 2: Final Design
3. Phase 3: Bidding Phase
In addition to the above, City has requested engineering support be provided for a single Technical Project Report that will support the SRF program grant application.
The Scope of Work for Improvements to the IWTF is provided in Attachment A-2; engineering costs for each construction package is provided in Attachment B.
ATTACHMENT A-2
City of Salinas – IWTF Improvements
SCOPE OF WORK
Scope of Work
Scope of Work for each project component identified in the Scope of Project (Attachment A-1) is described below:
TASK 1 – DESIGN OF IMPROVEMENTS TO EXISTING AERATION LAGOON AND NEW
AERATION LAGOON
This task includes the following components as part of design and construction. 9 Electrical Improvements:
o Replacement 12kv distribution system. To include connection for future generator.
o Feeders to existing aerators (PDC-A and PDC-B)
o Feeder to new aerator pond (PDC-D)
o Feeder to existing influent pump station (PDC-C)
o New substations and motor controls at each PDC aeration location 9 Replacement of four (4) new 50hp aerators within existing Aeration Lagoon. 9 New Aeration Lagoon (Volume 15 MG)
9 Five (5) new aerators (in new Aeration Lagoon)
9 Electrical PLC controls and communication s for new and existing Aeration Lagoon Facilities
SUBTASK 1.1 PROJECT MANAGEMENT AN D COORDINATION AND SRF FUNDING
APPLICATION - TECHNICAL SUPPORT
SUBTASK 1.1.1 – PROJECT MANAGEMENT AND COORDINATION
E2 will provide effective management throughout the duration of the design work to ensure a finished project of the highest quality constructed within the budget and time limits that have been established for th is project. Collaboration and effective communication between the City and E2 will be crucial in meeting these goals. This will be facilitated through monthly coordination meetings over the duration of the project, beginning with a project commencement and user group meeting that includes City Operations Staff. Key issues arising between monthly coordination meetings can be addressed by periodic conference calls. Minutes from monthly coordination meetings and documentation of consensus established for key issues will be provided by E2 on a timely basis.
E2 will review with City staff relevant documents prepared earlier for Electrical/Communication Improvements to confirm requirements.
Deliverables:
9 Minutes of meetings and teleconferences, report(s) of consensus established for key issues and other such documents and letters as are necessary for communication and memorialize decisions made with City as work progresses.
SUBTASK 1.1.2 – SRF FUNDING APPLICATION - TECHNICAL SUPPORT Support Carollo and the City in preparation of SRF Funding Application. Effort will include providing technical details to be incorpor ated within the Technical Project Report, submittal of which is a requirement of the SRF Funding Application. Technical Project Report will be prepared by Carollo.
SUBTASK 1.2 – PROJECT KICK-OFF MEETING AND SITE VISIT
E2 will attend a project commencement (Kick-Off) meeting with City Engineering Staff (and Carollo project staff) to discuss the project and meet with Operations and Maintenance Staff to discuss project requirements and goals. A site visit will be conducted following the kick-off meeting.
Deliverables:
9 Prepare Commencement Meeting Agenda and Report on Decisions Made and assigned Follow-Up Actions
SUBTASK 1.3 – DATA GATHERING, INSP ECTION, FIELD SURVEYING AND REVIEW E2 will with due diligence collect and review background project reports, records, data, maps, and other documents relevant to defining the limits and the scope of the project design. We also will identify the anticipated tests and evaluations that will be needed to complete the design.
City will be provided relevant documents. During the site visit following the kick-off meeting, and when conducting other site visits as deemed appropriate, we will field verify as-built conditions, (to the extend these can be determined from visual observation) and will make necessary modifications to the existing drawings of any va riances observed during the field trip. We will arrange additional field trips during the design process to assure that proposed modifications are feasible and constructible. Additi onal field surveying is anticipated to be necessary and will be identified during and immediately following the site visit.
SUBTASK 1.4 – PLANS, SPECIFICATIONS & ESTIMATES
All designs prepared by E2 will be in accordance with City of Salinas Design and Construction Standards and other applicable st andards, such as California Bu ilding, Electrical, Mechanical, Plumbing, and Fire Codes, Standard General Conditions of the Construction Contract documents to be provided by the City, and Caltrans Standard Plans and Specifications.
Drawings shall be prepared using the latest version of AutoCAD.
Technical Specifications will be developed for the Project Manual using the current Construction Specifications Institute (CSI) document format and will include City front end bidding and contract documents.
The Work for this Task 1 will be divided into fo ur phases - 30% design package (Basis of Design Report-BODR), 60% design package, 95% Design Package and final issued for bid documents.
SUBTASK 1.4.1 – THIRTY PERCENT (30%) DESIGN PACKAGE - BODR The 30% level of completion submittal or Basis of Design Report (BODR) shall include:
9 Review of conceptual level report prepared for the City by Carollo. 9 Conduct and present results of Flow and Loading Analysis for Near-Term and Long- Term Flows and Loading
9 Review existing mechanical, electrical/communication systems 9 Identify improvements required
9 Prepare construction cost estimates
9 Summarize findings, conclusions, and recommendations in the BODR 9 Review Meeting(s) with City Staff
9 Final BODR will include City’s comments to the draft BODR. The final BODR will be used to prepare construction documents.
Deliverables:
9 Draft PDF copy of BODR at 90% level
9 Engineer’s estimate of probable construction cost at 30% design level. 9 Final PDF Copy of BODR, incorporating City’s comments, including updated construction cost estimates to 30% design level
9 Other required documents.
SUBTASK 1.4.2 – SIXTY- PERCENT (60%) DESIGN PACKAGE
The 60% submittal package will include: all documents in the 30% (BODR) submittal package further advanced and detailed and incorporation of City’s comments from the BODR submittal into the design details.
Deliverables:
9 An agenda for the design review meeting and minutes of the design review meeting.
9 One (1) PDF Copy of half-size drawings.
9 One PDF Copy of Technical Specifications
9 Engineer’s estimate of probable construction cost at 60% design. 9 Other required documents.
SUBTASK 1.4.3 – NINETY-FIVE PERCENT (95%) DESIGN PACKAGE The 95% submittal package will include: all documents in the 60% submittal package further advanced and detailed and incorporation of City’s comments from the 60% design submittal.
An independent review of the construction documents will be completed in conformance with E2’s QA/QC policy.
Deliverables:
9 An agenda for the design review meeting and minutes of the design review meeting. 9 One (1) PDF copy of half-plans
9 One (1) PDF copy of Specifications.
9 Engineer’s estimate of probable construction cost at 95% design level 9 Other required documents
SUBTASK 1.4.4 – FINAL BID DOCUMENTS
With the final bid document submittal, all comments received from City on the 60% and 95% design submittals will be incorporated into th e Plans and Specifications. The plans are field checked for accuracy and coordination between disciplines is complete. The technical specifications are complete and ready with the plans to advertise for Bid. Design specific requirements are incorporated into the City’s front-end documents. The engineer’s estimate and project schedule are finalized. A final chec k will be provided to ensure the independent review comments are responded to and incorporated into the final documents as appropriate. All in conformance with E2’s QA /QC Policy. Final review is undertaken by the City. Anything discovered in this last review will be incorporated into the construction documents; the documents. are now ready for public bid.
Deliverables:
9 Comment Resolution form identifying City comments on 60% and 95% design submittals and respective actions taken by E2.
9 One (1) electronic AutoCAD file of plans.
9 One (1) electronic PDF copy of Plans and Specifications. 9 Final Engineer’s estimate of probable construction cost. 9 Design Calculations in binder and electronic PDF format.
SUBTASK 1.5 – BID PHASE SERVICES
Assist City during the bid phase. Tasks will include the following:
9 Attend a pre-bid conference and assist in preparation of minutes. 9 Respond to inquiries/questions (RFIs) from bidders.
9 Prepare addenda for bid documents as needed to clarify bidder inquiries and amend Contract Documents (Project Manual) as required.
9 Assist City, if requested, to review and evaluate bids and provide a recommendation of award.
9 Prepare Conformed project documents for Construction (Issued for Construction or IFC).
Deliverables:
9 Agenda for Pre-Bid Meeting
9 Minutes of Pre-Bid Meeting
9 Addenda as needed (Assume 2 Addenda)
TASK 2 – DESIGN OF POND AUTOMATION AND FLOW DISTRIBUTION AND POND 3
PUMP STATION UP-GRADE
This task includes the following components as part of design and construction. 9 Construction of two new diversion vaults
9 Conveyance piping, level control, and valves
9 Structures with Slide Gates/Weir Gates to control flow. 9 Instrumentation to measure pond level and water flow pond-to-pond over weir at each location.
9 Electrical/Controls and communications (Use of Solar Farm Power and Radio Communication)
9 Installation of additional one (1) new pump with VFD at existing Pond 3 Pump Station.
Pond 3 Pump Station was designed to add additional two pumps of same capacity as the existing one pump currently installed. Provide additional Mechanical, Electrical/Instrumentation and communication system as required.
SUBTASK 2.1 PROJECT MANAGEMENT AN D COORDINATION AND SRF FUNDING APPLICATION – TECHNICAL REPORT
SUBTASK 2.1.1 – PROJECT MANAGEMENT AND COORDINATION
E2 will provide effective management throughout the duration of the design work to ensure a finished project of the highest quality that is constructed within the budget and the time limits that have been established fo r this project. Collaboration and effective communication between the City and E2 will be crucial in meeting these goals. This will be facilitated through monthly coordination meetings over the duration of the project, beginning with a project commencement and user group meeting with City (including City operations staff) and M1W Operations St aff. Key issues arising between monthly coordination meetings can be addressed by periodic conference calls. Minutes from monthly coordination meetings and documentation of consensus established for key issues will be provided by E2 on a timely basis.
E2 will review with City and M1W staff relevant documents prepared earlier for Electrical/Communication Improvements to confirm requirements and design intent.
Deliverables:
9 Minutes of meetings and teleconferences, report(s) of consensus established for key issues and other such documents and letters as are necessary for communication with City and memorialize decisions made as work progresses.
SUBTASK 2.1.2 – SRF FUNDING APPLICATION - TECHNICAL SUPPORT Support Carollo and the City in preparation of SRF Funding Applicatio n. This will include providing technical details to be incorporated within the Technical Project Report.
Technical Report will be prepared by Carollo.
SUBTASK 2.2 – PROJECT KICK-OFF MEETING AND SITE VISIT
E2 will attend a project commencement (Kick-Off) meeting with City/M1W Staff to discuss the project and meet with Operations and Maintenance Staff to discuss project requirements and goals. A site visit will be conducted following the kick-off meeting.
Deliverables:
9 Prepare Commencement Meeting Agenda and Report on Decisions Made and required Follow-Up Actions
SUBTASK 2.3 – DATA GATHERING, INSP ECTION, FIELD SURVEYING AND REVIEW E2 will with due diligence collect and review background project reports, records, data, maps, and other documents relevant to defining the limits and the scope of the project design for Task
2. City/M1W has provided relevant documents. During the site visit following the kick-off meeting, and in other site visits as deemed appr opriate, we will field verify as-built conditions and will make necessary modifications to the existing drawings of any variances observed during the field trip. We will arrange additional field trips during the design process to assure that proposed modifications are beneficial and constructible. Some additional surveying may be required for the Pond Automation and Flow Distribution component of this Project. E2 will verify after site visit.
SUBTASK 2.4 – PLANS, SPECIFICATIONS & ESTIMATES
All designs prepared by E2 will be in accordance with City of Salinas Design and Construction Standards and other applicable st andards, such as California Bu ilding, Electrical, Mechanical, Plumbing, and Fire Codes, Standard General Conditions of the Construction Contract documents to be provided by the City, and Caltrans Standard Plans and Specifications.
Drawings shall be prepared using the latest version of AutoCAD.
Technical Specifications will be developed using the current Construction Specifications Institute (CSI) document format and will include City front end bidding and contract documents.
The Work for Task 2 will be divided into three phases - 50% design package, 90% design package, and final bid documents.
SUBTASK 2.4.1 – FIFTY PERCENT (50%) DESIGN PACKAGE
SUBTASK 2.4.2 – NINETY- PERCENT (90%) DESIGN PACKAGE
The 90% submittal package will include: all documents in the 50% design submittal package further advanced and detailed and incorporation of City’s comments from the 50% design submittal.
Deliverables:
9 An agenda for the design review meeting and minutes of the design review meeting.
9 One (1) PDF Copy of half-size drawings.
9 One PDF Copy of Technical Specifications
9 Engineer’s estimate of probable construction cost to 90% design level. 9 Other required documents.
9 Comment / Comment Resolution Log
SUBTASK 2.4.3 – FINAL BID DOCUMENTS
With the final bid document submittal, all comments received from City on the 50% and 90% design submittals will be incorporated into th e Plans and Specifications. The plans are field checked for accuracy and coordination between disciplines is complete. The technical specifications are complete and ready with th e plans to advertise for Bid. The engineer’s estimate and project schedule are finalized. Final review is undertaken by the City. Anything discovered in this last review will be amended into the construction documents and the documents are now ready for public bid.
Deliverables:
9 Comment Resolution log identifying City comments on 60% and 95% design submittals and respective actions taken by E2.
9 One (1) electronic AutoCAD of plans.
9 One (1) electronic PDF copy of Plans and Technical Specifications. 9 Final Engineer’s estimate of probable construction cost. 9 Design Calculations in binder and electronic PDF format.
SUBTASK 2.5 – BID PHASE SERVICES
Assist City during bid phase service. Tasks will include the following:
9 Attend a pre-bid conference.
9 Respond to inquiries/questions (RFIs) from bidders.
9 Prepare addenda for bid documents as needed to clarify bidder inquiries and amend P/S as needed.
9 Assist City, if requested, to review and evaluate bids. 9 Prepare Conformed project documents for Construction (Issued for Construction or IFC).
Deliverables:
9 Agenda for Pre-Bid Meeting
9 Minutes of Pre-Bid Meeting
9 Addenda as needed (Assume 2 Addenda)
TASK 3 – DESIGN OF VFD UP-GRADE TO AERATORS AND BACK-UP POWER This task includes the following components as part of design and construction. 9 Electrical/Instrumentation Modifications to install VFDs on all Aerators. (Total of 17, 12 for existing Aeration Lagoon and five for New Aeration Lagoon constructed under Task 1 Projects.
9 Addition of emergency generator(s) to provide automatic uninterrupted back-up power for IWTF t for wastewater conveyance and treatment during a power outage.
SUBTASK 3.1 PROJECT MANAGEMENT AN D COORDINATION AND SRF FUNDING APPLICATION – TECHNICAL PROJECT REPORT
SUBTASK 3.1.1 – PROJECT MANAGEMENT AND COORDINATION
E2 will provide effective management throughout the duration of the design work to ensure a finished project of the highest quality that is constructed within the budget and the time limits that have been established fo r this project. Collaboration and effective communication between the City and E2 will be crucial in meeting these goals. This will be facilitated through monthly coordination meetings over the duration of the project, beginning with a project commencement and user group meeting with City Engineering and Operations Staff. Key issues arising between monthly coordination meetings can be addressed by periodic conference calls. Minutes from monthly coordination meetings and documentation of consensus established for key issues will be provided by E2 on a timely basis. On the latter, a comment / comment resolution log will be kept memorializing decisions and actions taken.
Deliverables:
9 Minutes of meetings and teleconferences, report(s) of consensus established for key issues and other such documents and letters as are necessary for communication with City as work progresses to memorialize actions taken.
SUBTASK 3.1.2 – SRF FUNDING APPLICATION - TECHNICAL SUPPORT Support Carollo and the City in preparation of SRF Funding Applicatio n. This will include providing technical details to be incorporated within the Technical Project Report. The Technical Project Report will be prepared by Carollo.
SUBTASK 3.2 – PROJECT KICK-OFF MEETING AND SITE VISIT
E2 will attend a project commencement (Kick-Off) meeting with City Staff to discuss the project and meet with Operations and Maintenance Staff to discuss project requirements and goals. A site visit will be conducted following the kick-off meeting.
Deliverables:
9 Prepare Commencement Meeting Agenda and Report on Decisions Made and Follow- Up Actions required
SUBTASK 3.3 – DATA GATHERING, INSPECTION AND REVIEW
E2 will with due diligence collect and review background project reports, records, data, maps, and other documents relevant to defining the objectives (intent??) and the scope of the project design. During the site visit following the kick-off meeting, and in other site visits as deemed appropriate, we will field verify as-built conditions and will make necessary modifications to the existing drawings of any variances observed during the field trip. We will arrange additional field trips during the design process to assure that proposed modifications meet the design intent and are constructible.
SUBTASK 3.4 – PLANS, SPECIFICATIONS & ESTIMATES
All designs prepared by E2 will be in accordance with City of Salinas Design and Construction Standards and other applicable st andards, such as California Bu ilding, Electrical, Mechanical, Plumbing, and Fire Codes, Standard General Conditions of the Construction Contract documents to be provided by the City, and Caltrans Standard Plans and Specifications.
Drawings shall be prepared using the latest version of AutoCAD.
Technical Specifications will be developed using the current Construction Specifications Institute (CSI) document format and will include City front end bidding and contract documents.
The Work for Task 3 will be divided into three phases - 50% design package, 90% design package, and final bid documents.
SUBTASK 3.4.1 – FIFTY PERCENT (50%) DESIGN PACKAGE
The 50% level of completion submittal shall include: draft construction drawings for the Task 2 project component; an engineer’s estimate of probable construction cost to 50% design level; a project schedule for all project Tasks; applicable support documentation for permits, and all other required documents.
Deliverables:
9 An agenda for the design review meeting and minutes of the design review meeting. 9 One (1) PDF copy of half-size drawings.
9 One (1) PDF copy of Technical Specifications.
9 Engineer’s estimate of probable construction cost to 50% design level.
9 Other required documents.
SUBTASK 3.4.2 – NINETY- PERCENT (90%) DESIGN PACKAGE
The 90% submittal package will include: all documents in the 50% design submittal package further advanced and detailed and incorporation of City’s comments from the 50% design submittal.
Deliverables:
9 An agenda for the design review meeting and minutes of the design review meeting.
9 One (1) PDF Copy of half-size drawings.
9 One PDF Copy of Technical Specifications.
9 Engineer’s estimate of probable construction cost to 90% design level. 9 Updated Client Comment / Comment Resolution log.
9 Other required documents.
SUBTASK 3.4.3 – FINAL BID DOCUMENTS
With the final bid document submittal, all comments received from City on the 50% and 90% design submittals will be incorporated into th e Plans and Specifications. The plans are field checked for accuracy and coordination between disciplines is completed. The technical specifications are complete and ready with the plans to advertise for Bid. Amendments to the City’s front-end documents relevant to the specific design scope are submitted to the City.
The engineer’s estimate and project schedule are finalized. Final review is undertaken by the City. Anything discovered in this last review will be amended into the construction documents and the documents are now ready for public bid.
Deliverables:
9 Comment / Comment Resolution log identifying responses to City comments on 60% and 95% design submittals and respective actions taken by E2. 9 One (1) electronic AutoCAD of plans.
9 One (1) electronic PDF copy of Plans and Technical Specifications. 9 Final Engineer’s estimate of probable construction cost. 9 Design Calculations in binder and electronic PDF format.
SUBTASK 3.5 – BID PHASE SERVICES
Assist City during bid phase service. Tasks will include the following:
9 Attend a pre-bid conference.
9 Respond to inquiries/questions (RFIs) from bidders.
9 Prepare addenda for bid documents as needed to clarify bidder inquiries and amend P/S as needed.
9 Assist City, if requested, to review and evaluate bids. 9 Prepare Conformed project documents for Construction (Issued for Construction or IFC).
Deliverables:
9 Agenda for Pre-Bid Meeting
9 Minutes of Pre-Bid Meeting
9 Addenda as needed (Assume 2 Addenda)
9 IFC Plans and Specifications
]
Project
Manager-
Vinod
Technical
Director - Joe
Reichenberger
Principal
Engineer-
Loren/Drew
McIntyre
Specialist III-
Bill Harris,
Mark Davis
Specialist
II - Priya
Kumar
Total
Labor
Hours
Total Labor Cost Other Direct
Costs Total Cost E2
Principal
Engineer -
Tom Frisch
Senior
Engineer
Senior
Designer
Junior
Designer
Associate
Designer
Total
Labor
Hours
Total Labor Cost Other Direct
Costs Total Cost
Hourly Rate 240.00$ 200.00 $ 175.00 $ 125.00 $ 80.00 $ $230.00 $215.00 $185.00 $160.00 $130.00 Task No. Task Description
1 1.1.1 - Project Management and Coordination 40 24 20 84 15,400 $ - $ $15,400 8 4 12 $2,700 $2,700 18,370 $
1.1.2 - SRF Funding Application - Technical
Support 40 16 40 96 19,800 $ - $ $19,800 16 4 20 $4,540 $4,540 24,794 $
1.2 - Project Kick-off Meeting and Site Visit 12 12 24 4,980 $ 300 $ $5,280 12 4 16 $3,620 $300 $3,920 9,592 $
1.3 - Data Gathering, Inspection, Field Surveying
and Review 81 6 1 8 4 2 6 , 9 7 0 $ 10,000 $ $17,970 16 8 24 $4,720 $4,720 23,162 $
1.4 - Plans, Specifications and Estimates 224 140 528 576 0 1468 246,160 $ 500 $ 246,660$ 116 164 232 415.5 114 1041.5 186,160 $ 600 $ 186,760$ 452,096 $
1.4.1 - Thirty Percent Design Package - BODR 20 52 128 96 0 296 49,600 $ -$ $49,600 8 28 40 76 18 170 $29,680 $29,680 82,248 $
1.4.2 - Sixty Percent Design Package 120 40 200 200 560 96,800 $ 500 $ $97,300 60 60 108 188 48 464 $83,000 $600 $83,600 189,260 $
1.4.3 - Ninety-Five Percent Design Package 60 40 120 200 420 68,400$ - $ $68,400 32 60 60 104 32 288 $52,160 $52,160 125,776 $
1.4.4 - Final Bid Documents 24 8 80 80 192 31,360$ - $ $31,360 16 16 24 48 16 120 $21,320 $21,320 54,812 $
1.5 - Bid Phase Services 26 0 64 16 0 106 19,440 $ 250 $ 19,690$ 12 20 0 24 0 56 10,900 $ 900 $ 11,800$ 32,670 $
1.5.1 - Attend Pre-Bid Conference 8 81 6 3,320$ -$ $3,320 12 12 $2,760 $600 $3,360 7,016 $
1.5.2 - Respond to Inquiries/Questions from
Bidders 8 24 32 6,120$ - $ $6,120 8 8 16 $3,000 $3,000 9,420 $
1.5.3 - Prepare Addenda for Bid Documents 42 4 2 8 5 , 1 6 0 $ - $ $5,160 8 8 16 $3,000 $3,000 8,460 $
1.5.4 - Assist City to review and evaluate Bids 40 4 9 6 0 $ - $ $960 0 $0 $0 960 $
1.5.5 - Prepare Conformed Project Documents
for Construction 28 16 26 3,880$ 250 $ $4,130 4 8 12 $2,140 $300 $2,440 6,814 $ Total for Task 1 350 156 684 610 20 1820 312,750 $ 11,050 $ 324,800 $ 164 212 232 447.5 114 1170 212,640 $ 1,800 $ 214,440$ 560,684 $ Design Improvements to Existing Aeration Lagoon and New Aeration Lagoon ATTACHMENT B-1
City of Salinas - Engineering Services for Industrial Waste Treatment Facility Improvements -Task 1 - Design Improvements to Ex isting Aeration Lagoon and New Aeration Lagoon ESTIMATE OF ENGINEERING SERVICES FEES - TASK 1 (Revised 5-22-2022) E2 Consulting Engineers, Inc. Frisch Engineering
Total Cost E2 +
Frisch*1.10
PBCSD/Assignment No.33 Attachment B 3/16/13
]
Project
Manager-Vinod
Badani
Technical
Director - Joe
Reichenberger
Principal
Engineer -
Loren
Weinbrenner
Specialist
III-Bill
Harris, Mark
Davis
Specialist
II - Priya
Kumar
Total
Labor
Hours
Total Labor Cost Other Direct
Costs Total Cost E2 Principal
Engineer
Senior
Engineer
Senior
Designer
Junior
Designer
Associate
Designer
Total
Labor
Hours
Total Labor
Cost
Other Direct
Costs Total Cost
Hourly Rate 240.00$ 200.00 $ 175.00 $ 125.00 $ 80.00 $ $230.00 $215.00 $185.00 $160.00 $130.00 Task No. Task Description
2 2.1.1 - Project Management and Coordination 24 24 48 7,680 $ - $ $7,680 8 8 $1,720 $1,720 9,572 $
2.1.2 - SRF Funding Application - Technical
Support 16 16 32 6,640 $ - $ $6,640 12 4 16 $3,620 $3,620 10,622 $
2.2 - Project Kick-off Meeting and Site Visit 8 12 20 4,020 $ 300 $ $4,320 12 4 16 $3,620 $300 $3,920 8,632 $
2.3 - Data Gathering, Inspection, Field Surveying
and Review 8 8 16 3,320 $ 6,000 $ $9,920 4 16 4 24 $5,000 $5,000 15,420 $
2.4 - Plans, Specifications and Estimates 136 16 280 320 0 752 124,840 $ - $ 124,840$ 80 88 56 116 24 364 69,360 $ 200 $ 69,560$ 201,356 $
2.4.1 -Fifty Percent Design Package 60 8 120 160 0 348 57,000 $ -$ $57,000 32 40 24 40 8 144 $27,840 $200 $28,040 87,844 $
2.4.2 - Ninety Five Percent Design Package 60 80 120 260 43,400 $ - $ $43,400 24 24 32 60 16 156 $28,280 $28,280 74,508 $
2.4.3 - Final Bid Documents 16 8 80 40 144 24,440 $ - $ $24,440 24 24 16 64 $13,240 $13,240 39,004 $
2.5 - Bid Phase Services 24 0 64 24 0 112 19,960 $ 650 $ 20,610$ 12 20 0 24 0 56 10,900 $ 500 $ 11,400$ 33,150 $
2.5.1 - Attend Pre-Bid Conference 16 16 2,800 $ 150 $ $2,950 12 12 $2,760 $300 $3,060 6,316 $
2.5.2 - Respond to Inquiries/Questions from
Bidders 8 16 24 4,720 $ - $ $4,720 8 8 16 $3,000 $3,000 8,020 $
2.5.3 - Prepare Addenda for Bid Documents 8 24 32 6,120 $ - $ $6,120 8 8 16 $3,000 $3,000 9,420 $
2.5.4 - Assist City to review and evaluate Bids 44 9 6 0 $ - $ $960 0 $0 $0 960 $
2.5.5 - Prepare Conformed Project Documents
for Construction 4 8 24 36 5,360 $ 500 $ $5,860 4 8 12 $2,140 $200 $2,340 8,434 $ Total for Task 2 216 16 380 344 24 980 166,460 $ 6,950 $ 174,010$ 120 140 56 144 24 484 94,220 $ 1,000 $ 95,220 $ 278,752 $ Design of Pond Automation and Flow Distribution and Pond 3 Pump Station Up-Grade ATTACHMENT B-2
City of Salinas - Engineering Services for Industrial Waste Treatment Facility Improvements -Task 2 - Design of Pond Automation and Flow Distribution and Pond 3 Pump station Up-grade ESTIMATE OF ENGINEERING SERVICES FEES - TASK 2
E2 Consulting Engineers, Inc. Frisch Engineering
Total Cost E2 +
Frisch*1.10
PBCSD/Assignment No.33 Attachment B 3/16/13
]
Project
Manager-Vinod
Technical
Director - Joe
Reichenberger
Principal
Engineer-
Loren
Specialist III-
Bill
Specialist
II - Ilona
Total
Labor
Hours
Total Labor
Cost
Other Direct
Costs Total Cost E2 Principal
Engineer
Senior
Engineer
Senior
Designer
Junior
Designer
Associate
Designer
Total
Labor
Hours
Total Labor
Cost
Other Direct
Costs Total Cost
Hourly Rate 240.00$ 200.00 $ 175.00 $ 125.00 $ 80.00 $ $230.00 $215.00 ###### $160.00 $130.00 Task No. Task Description
3 3.1.1 - Project Management and Coordination 81 2 2 0 2,880$ - $ $2,880 8 4 12 $2,700 $2,700 5,850 $
3.1.2 - SRF Funding Application - Technical
Support 16 4
3.2 - Project Kick-off/Workshop Meeting and Site
Visit 4 4 8 1,660 $ - $ $1,660 12 4 16 $3,620 $300 $3,920 5,972 $
3.3 - Data Gathering, Inspection and Review 4 4 8 1,660 $ - $ $1,660 16 8 24 $4,720 $4,720 6,852 $
3.4 - Plans, Specifications and Estimates 164 40 240 280 0 724 124,360 $ - $ 124,360$ 88 88 128 208 48 560 102,360 $ 600 $ 102,960$ 237,616 $
3.4.1 - Fifty Percent Design Package 80 16 120 160 0 376 63,400$ -$ $63,400 40 40 80 120 32 312 $55,960 $600 $56,560 125,616 $
3.4.2 - Ninety Five Percent Design Package 60 8 80 80 228 40,000$ - $ $40,000 40 40 40 80 8 208 $39,040 $39,040 82,944 $
3.4.3 - Final Bid Documents 24 16 40 40 120 20,960 $ - $ $20,960 8 8 8 8 8 40 $7,360 $7,360 29,056 $
3.5 - Bid Phase Services 32 0 48 16 0 96 18,080 $ 250 $ 18,330$ 20 24 0 32 0 76 14,880 $ 500 $ 15,380$ 35,248 $
3.5.1 - Attend Pre-Bid Conference 8 8 16 3,320 $ $3,320 8 8 $1,840 $300 $2,140 5,674 $
3.5.2 - Respond to Inquiries/Questions from
Bidders 8 16 24 4,720 $ - $ $4,720 4 8 8 20 $3,920 $3,920 9,032 $
3.5.3 - Prepare Addenda for Bid Documents 81 6 2 4 4 , 7 2 0 $ - $ $4,720 4 8 8 20 $3,920 $3,920 9,032 $
3.5.4 - Assist City to review and evaluate Bids 44 9 6 0 $ - $ $960 0 $0 $0 960 $
3.5.5 - Prepare Conformed Project Documents
for Construction 4 8 16 28 4,360 $ 250 $ $4,610 4 8 16 28 $5,200 $200 $5,400 10,550 $ Total for Task 3 212 40 296 296 12 856 148,640 $ 250 $ 148,890$ 144 140 128 248 48 688 128,280 $ 1,400 $ 129,680$ 291,538 $ $ 50,880 $ 8,000 $ 51,800 $ 37,000 $ 960 $ 148,640 Design Aeration VFD Up-Grade and Back-Up Power
ATTACHMENT B-3
City of Salinas - Engineering Services for Industrial Waste Treatment Facility - Design of Aeration VFD Up-Grade and Back-Up Power ESTIMATE OF ENGINEERING SERVICES FEES - TASK 3
E2 Consulting Engineers, Inc. Frisch Engineering
Total Cost E2 +
Frisch*1.10
PBCSD/Assignment No.33 Attachment B 3/16/13
Exhibit B-1
Exhibit B-1
E2 Consulting Engineers, Inc.
Schedule of Professional Rates
for
City of Salinas
Industrial Waste Treatment Facility- Improvements
January 1, 2022, through December 31, 2023
Hourly
Billing
Classification Rate
Engineers
Engineer $ 125.00
Engineer, Principal $ 135.00
Engineer, Supervising (Loren Weinbrenner, Drew McIntyre) $ 185.00
Project Managers/Technical Managers
Technical Specialist (Joe Reichenberger) $ 200.00
Project Manager/ Principal-In-Charge (Vinod Badani) $ 240.00
Technical and Support
Specialist II (Accounting Staff) $ 80.00
Specialist III (CADD Operator) B ill Harris, Mark Davis $ 125.00 GIS Data Base Manager $ 170.00
________________________________________________________________________________ This schedule of professional rates is subject to revi sion annually. These billing rates cover salary costs, employee benefits, ordinary overhead, and profit. They also cover in-house charges for personal computers (other than CAD and GIS), word processing equipment, and routine communications (including long-distance telephone and fax). Out-of-pocket costs (such as travel and subsistence) are reimbursable at actual cost-plus 10 percent.
Exhibit B-2
Exhibit B-2
Frisch Engineers, Inc.
Schedule of Professional Rates
for
City of Salinas
Industrial Waste Treatment Facility-Improvements
January 1, 2021, through December 31, 2023
Hourly
Billing
Classification Rate
Engineers
Principal Engineer $ 230.00
Senior Engineer $215.00
Designers
Senior Designer $ 185.00
Junior Designer $ 160.00
Associate Designer $ 130.00
__________________________________________________________________________________________
E2 Consulting Engineers, Inc. | 2100 Powell Street, Suite 850 | Emeryville, CA 94608 510.652.1164 main | 510.355.3611 fax | www.e2.com
July 19, 2023
Mr. Brian Frus, PE
Water, Waste and Energy Division Manager
City of Salinas Public Works Department
200 Lincoln Avenue
Salinas, CA 93901
Subject: Additional Engineering Services for Improvements to IWTF Amendment No. 1 –Additional Components to Extend Distribution Pipeline to Salinas Pond 3 Pump Station
Dear Brian,
E2 Consulting Engineers, Inc. (E2) has developed engineering costs to provide design and bid phase services to extend distribution pipeline to the existing Salinas Pond 3 Pump Station (SP3PS). Scope of services to be provided under this Amendment are summarized below:
1. Extend Distribution Pipeline to Salinas Pond 3 Pump Station and revise hydraulics as required.
2. Make provision in distribution pipeline for future construction of Weir Structure No. 37B.
3. Delete construction of Pond 3 Forebay. This includes deletion of the following elements. a. Weir Structure No. 37B
b. New Berm Road
c. Pond 3 Inlet Structure
d. Deletion of Solar Panel Platforms at Weir Structure Nos. 37A, 37B, 29, 30, 35A and 39.
4. Locate new Pump in western slot (P-430).
5. Modify Valve vault.
6. Modify pump station wet well and Valve Vault for distribution pipeline extension. Do not raise the top of existing pump station and valve vault 2-feet above 100-year flood level.
7. Revise Plan and Profile Drawings as required.
8. Modify Electrical and Instrumentation Drawings as required to accommodate items 2, 2 and 4 described above.
9. Revise project manual to accommodate changes listed in this Amendment No. 1
10. Revise construction cost estimates with changes listed in the Amendment No. 1 Estimated engineering costs to provide design and bid phase services is provided in Attachment A, included with this letter.
Thank you very much. If you need additional information, please contact me at 510-754-6560.
Vinod M. Badani, P.E.
Vice President
]
Project
Manager-
Vinod
Technical
Director - Joe
Reichenberger
Principal
Engineer-
Loren and
Drew
Specialist
III-Bill
Specialist
II - Priya
Total
Labor
Hours
Total Labor
Cost
Other Direct
Costs Total Cost E2 Principal
Engineer
Senior
Engineer
Associate
Engineer
Senior
Designer
Junior
Designer
Associate
Designer
Total
Labor
Hours
Total Labor Cost Other Direct
Costs Total Cost
Hourly Rate 240.00$ 200.00$ 175.00$ 125.00$ 80.00$ $230.00 $215.00 $165.00 $185.00 $160.00 $130.00 Task No. Task Description
1 1 - Project Management and Coordination 24 12 36 6,720$ -$ $6,720 4 4 8 $1,780 $1,780 8,678$ 2 - Project Meetings 16 16 32 6,640$ -$ $6,640 8 4 12 $2,700 $2,700 9,610$ 4 - Plans, Specifications and Estimates 116 0 180 200 0 496 84,340$ -$ 84,340$ 32 0 0 24 40 32 128 22,360$ -$ 22,360$ 108,936$
4.1 - Fifty Percent Design Package 60 80 80 0 220 38,400$ -$ $38,400 16 8 16 16 56 $9,800 $9,800 49,180$
4.2 - Ninety Five Percent Design Package 40 60 80 180 30,100$ -$ $30,100 8 8 16 8 40 $6,920 $6,920 37,712$
4.3 - Final Bid Documents 16 40 40 96 15,840$ -$ $15,840 8 8 8 8 32 $5,640 $5,640 22,044$ 5 - Bid Phase Services 12 0 12 8 0 32 5,980$ -$ 5,980$ 8 4 0 0 12 0 24 4,620$ -$ 4,620$ 11,062$
5.1 - Attend Pre-Bid Conference 0 0 0 -$ $0 0 0 $0 $0 -$
5.2 - Respond to Inquiries/Questions from
Bidders 4 4 8 1,660$ -$ $1,660 4 4 8 $1,560 $1,560 3,376$
5.3 - Prepare Addenda for Bid Documents 4 4 8 1,660$ -$ $1,660 4 4 8 $1,560 $1,560 3,376$
5.4 - Assist City to review and evaluate Bids 0 -$ -$ $0 0 $0 $0 -$
5.5 - Prepare Conformed Project Documents
for Construction 4 4 8 16 2,660$ $2,660 4 4 8 $1,500 $1,500 4,310$ Total for Task 1 168 0 208 208 12 596 103,680$ -$ 103680 52 12 0 24 52 32 172 31,460$ -$ 31,460$ 138,286$ $ 40,320 $ - $ 36,400 $ 26,000 $ 960 $ 103,680 ####### $ 2,580 $ - $ 4,440 $ 8,320 $ 4,160 31,460.00$ $138,286 Design Upgrade
ATTACHMENT A
City of Salinas - Engineering Services for Industrial Waste Treatment Facility - Design Upgrade - Amendment 1 ESTIMATE OF ENGINEERING SERVICES FEES - Amendment No. 1 E2 Consulting Engineers, Inc. Frisch Engineering
Total Cost E2 +
Frisch*1.10
COS IWTF Improvements-Amendment 1 Attachment A 7/19/2023