DATE: AUGUST 8, 2023
DEPARTMENT: PUBLIC WORKS
FROM: DAVID JACOBS, DIRECTOR
BY: BRIAN FRUS, SENIOR ENGINEER
TITLE: AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT BETWEEN E2 CONSULTING ENGINEERS AND THE CITY OF SALINAS FOR THE INDUSTRIAL WASTEWATER TREATMENT FACILITY EXPANSION PROJECT RECOMMENDED MOTION:
A motion to approve a Resolution approving an Amendment to the Professional Services Agreement in the amount of $138,300 for a total compensation not to exceed $1,269,300.00 between the City of Salinas and E2 Consulting Engineers for the Industrial Wastewater Treatment Facility Expansion Project.
BACKGROUND:
The City of Salinas owns and operates an Industrial Wastewater Collection and Conveyance System (IWCCS) which takes agricultural process water from 26 industries. The system is comprised of a network of piping, and pump station, which covey wastewater to the Industrial Waste Treatment Facility (IWTF) for treatment and disposal.
On June 14, 2022, the City Council authorized an agreement for $1,131,000 with E2 Consulting Engineers to perform design services for the Industrial Wastewater Treatment Facility Expansion Project (Resolution No. 22383).
Over the course of conducting the Industrial Wastewater Treatment Facility Expansion efforts, staff was made aware of certain tasks that are required that were not in the original scope of work. These include: extension of a distribution pipeline to the Salinas Pond 3 Pump Station and the related revision of the hydraulics and electrical and instrumentation drawings, elimination of the Pond 3 Forebay and related design elements, modification of the pump station wet well and valve vault along with related revisions to the plan and profile drawings as required. The additional scope represents a net increase of $138,300 to the original agreement.
CEQA CONSIDERATION:
Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).
STRATEGIC PLAN INITIATIVE:
The proposed project and agreement meet the City Council’s goal of Infrastructure and Environmental Sustainability (City of Salinas Strategic Plan 2022-2025) by improving City facilities.
DEPARTMENTAL COORDINATION:
This project has relied on coordination between the Wastewater and Water, Waste and Energy (WWE) divisions in Public Works. WWE has coordinated the overall execution of the IWTF expansion efforts with input and field support from Wastewater Division staff.
FISCAL AND SUSTAINABILITY IMPACT:
The total increased cost for the additional scope of work in the corresponding Amended and Restated Professional Services Agreement is $138,300.
A total of $1,000,000 have been appropriated to Outside Services Professional Services, account 5800.50.9338 – 63.5010 by means of a Fiscal Year 22-23 Available Fund Balance transfer. Thus, there are sufficient funds available for the increased cost of this amendment.
ATTACHMENTS:
Resolution
Amendment No. 1 to Agreement for Professional Services for Environmental Consultants/Contractors, City of Salinas and E2 Consulting Engineers for the Industrial Wastewater Treatment Facility Expansion Project Page | 3
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