DATE: AUGUST 8, 2023
DEPARTMENT: PUBLIC WORKS
FROM: DAVID JACOBS, DIRECTOR
BY: BRIAN FRUS, SENIOR ENGINEER
TITLE: AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF SALINAS AND HARRIS AND ASSOCIATES FOR THE INDUSTRIAL WASTEWATER PUMP STATION IMPROVEMENTS RECOMMENDED MOTION:
A motion to approve a Resolution approving an Amendment to the Professional Services Agreement in the amount of $102,082, for a total compensation under the agreement not to exceed $363,818 between the City of Salinas and Harris and Associates for the Industrial Wastewater Pump Station Improvements project.
BACKGROUND:
The City of Salinas owns and operates an Industrial Wastewater Collection and Conveyance System (IWCCS) which takes agricultural process water from 26 industries. The system is comprised of a network of piping, an Industrial Wastewater Pump Station (IWWPS), and the Industrial Waste Treatment Facility (IWTF). The IWWPS is located on Airport Boulevard in southeast Salinas and consists of a wet well and three underground pumps which convey industrial wastewater to the IWTF for further processing. The City is conducting structural evaluation and will perform upgrades that will ensure not only structural longevity of the Industrial Wastewater Pump Station but also allow for increased flow capacity and redundancy.
On January 18, 2022, the City authorized an agreement for $261,736 with Harris and Associates to perform the Industrial Wastewater Pump Station Improvements (Resolution No. 22290).
Over the course of conducting the Industrial Wastewater Pump Station Improvements, staff was made aware of certain tasks that are required that were not in the original scope of work. These include: additional design of a proposed permanent standby generator, generator pad and vault structure; additional flow monitoring; additional hydraulic analysis; site surveying identifying existing easements; corrosion protection assessment; and schedule-extension-associated costs. The additional scope represents a net increase of $102,082 to the original agreement.
In addition, the original agreement approved by Council is set to expire December 31, 2023 and requires revision to the terms to extend the completion date by an additional year.
CEQA CONSIDERATION:
Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).
STRATEGIC PLAN INITIATIVE:
The proposed project and agreement meet the City Council’s goal of Infrastructure and Environmental Sustainability (City of Salinas Strategic Plan 2022-2025) by improving City facilities.
DEPARTMENTAL COORDINATION:
This project has relied on coordination between the Wastewater and Water, Waste and Energy (WWE) divisions in Public Works. WWE has coordinated the overall execution of the Industrial Wastewater Pump Station Improvements with input and field support from Wastewater Division staff.
FISCAL AND SUSTAINABILITY IMPACT:
The total increased cost for the additional scope of work in the corresponding Amended and Restated Professional Services Agreement is $102,082.
A total of $1,389,220 have been appropriated to Outside Services, Other Professional Services, CIP 9009, Industrial Wastewater Pump Station Improvements therefore sufficient funds are available for this amendment. CIP 9009 is funded by the Industrial Wastewater Enterprise Fund and thus no general funds will be expended.
ATTACHMENTS:
Resolution
Amendment No. 1 to Agreement for Professional Services for Environmental Consultants/Contractors, City of Salinas and Harris and Associates for the Industrial Wastewater Pump Station Improvements Page | 3
Page | 1
CITY OF SALINASCOUNCIL STAFF REPORTCITY OF SALINASCOUNCIL STAFF REPORT
CITY OF SALINAS
COUNCIL STAFF REPORT
CITY OF SALINAS
COUNCIL STAFF REPORT