DATE: AUGUST 8, 2023
DEPARTMENT: PUBLIC WORKS
FROM: DAVID JACOBS, DIRECTOR
BY: BRIAN FRUS, SENIOR ENGINEER
TITLE: AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT BETWEEN WALLACE GROUP AND THE CITY OF SALINAS FOR THE SANITARY SEWER SPOT REPAIRS AND MAINTENANCE REPAIRS RECOMMENDED MOTION:
A motion to approve a Resolution 1) approving an Amendment to the Professional Services Agreement in the amount of $273,200 between the City of Salinas and Wallace Group for the Sanitary Sewer Spot Repairs and Maintenance Repairs project and 2) approving a transfer of $173,200 from the Capital Outlays Improvements balance to the Outside Services Other Professional Services balance of this Capital Improvement Project (CIP 9742).
BACKGROUND:
The City of Salinas owns and operates a municipal sanitary sewer collection system for the residents and businesses within its service area. The City periodically conducts studies to perform repairs on existing deficiencies in the collection system.
On October 10, 2022, the City of Salinas entered into an Agreement for Professional Services with Wallace Group for the Sanitary Sewer Spot Repairs and Maintenance Repairs. As part of this Agreement, Wallace Group was to prepare preliminary 30% design plans for all 13 Capital Improvement Projects with limited surveying scope and no geotechnical investigations. Wallace Group’s total compensation for the associated services in the agreement is $93,200.
Over the course of conducting the Sanitary Sewer Spot Repairs and Maintenance Repairs, there were 8 high-priority Capital Improvement Projects that City Staff identified as requiring complete engineering designs. These high-priority CIPs now need to have bid-ready 100% designs prepared by Wallace Group. The expanded work tasks include full surveying of the identified CIP locations, pulling title records, geotechnical sub-consultant fees, engineering design work, and associated project management. The additional scope represents a net increase of $180,000 to the original Agreement.
Wallace Group was originally selected under the Master Services Agreement and because they were in the process of preparing the update to the Sanitary Sewer Master Plan staff felt this gave Wallace Group a unique knowledge and familiarity with the sanitary sewer system. Based on their performance with the project thus far and the now completed Sanitary Sewer Master Plan update, staff believes Wallace Group has demonstrated that they are a very qualified vendor to assist the City with the continued implementation of the spot and maintenance repairs.
CEQA CONSIDERATION:
Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).
STRATEGIC PLAN INITIATIVE:
The proposed project and agreement meet the City Council’s goal of Infrastructure and Environmental Sustainability (City of Salinas Strategic Plan 2022-2025) by improving City facilities.
DEPARTMENTAL COORDINATION:
This project has relied on coordination between the Wastewater and Water, Waste and Energy (WWE) divisions in Public Works. WWE has coordinated the overall execution of the Sanitary Sewer Spot Repairs and Maintenance Repairs with input and field support from Wastewater Division staff.
FISCAL AND SUSTAINABILITY IMPACT:
The total increased cost for the additional scope of work in the corresponding Amended and Restated Professional Services Agreement is $180,000.
A total of $100,000 have been appropriated to CIP 9742, Outside Services Other Professional Services, Sanitary Sewer Spot Repairs and Maintenance Repairs. The Amended and Restated Professional Services Agreement will require a transfer of an additional $173,200 to the Outside Services Other Professional Services account (5800.50.9742-63.5900) of CIP 9742, from the Capital Outlays Improvements account (5800.50.9742-66.4000) which has a total of $196,294.92 in available funds.
CIP 9742 is funded by the Sewer Fund and thus no general funds will be expended.
ATTACHMENTS:
Resolution
Amendment No. 1 to Agreement for Professional Services for Environmental Consultants/Contractors, Wallace Group and City of Salinas Page | 3
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