DATE: AUGUST 22, 2023
DEPARTMENT: PUBLIC WORKS
FROM: DAVID JACOBS, P.E., L.S., DIRECTOR
BY: ELISE RAMIREZ, P.E., SENIOR CIVIL ENGINEER
JOSIE LANTACA, ASSISTANT ENGINEER
TITLE: MASTER SERVICES AGREEMENTS FOR ON-CALL CLASS A CONTRACTORS RECOMMENDED MOTION:
A motion to approve a Resolution approving Master Services Agreements with A. Teichert & Sons, Inc., Coastal Paving & Excavating, Inc.; Grade Break Engineering, Inc.; Granite Construction Company; and Granite Rock Company to provide on-call Class A contracting services related to construction of various City of Salinas Public Works Projects, and emergency work.
BACKGROUND:
Public Works oftentimes require the services of Class A contractors to perform construction work for various public works projects including, but not limited to pavement rehabilitation and roadway resurfacing, sanitary sewer and storm drain line replacement and repair, sidewalk improvements, traffic and transportation projects, arterial median landscape improvements, and emergency work. To facilitate the efficient completion of these projects in the timeliest manner possible, there is a need to have On-Call Class A Contractors’ contracts (Master Services Agreements) in place for construction work.
Work shall be done in accordance with applicable City Standard Plans, Caltrans Standards, CA-MUTCD, project Plans and Specifications, or at the direction of the City Engineer. For routine projects, the contractor will be asked to submit a proposal for a defined scope of work on an individual project or attend a project scope meeting to determine which contractor would best qualify for the specific project.
A request for qualifications (RFQ) for interested On-Call Class A Contractors was advertised in May 2023 through PlanetBids, and submittals were received from five contractors. The contractors submitting qualification statements were:
A. Teichert & Sons, Inc. (Pleasanton, CA)
Coastal Paving & Excavating, Inc. (Monterey, CA)
Grade Break Engineering, Inc. (Salinas, CA)
Granite Construction Company (Watsonville, CA)
Granite Rock Company (Watsonville, CA)
The submittals were reviewed based on the selection criteria listed in the RFQ document that included:
Firm Profile
Project Team
Relevant Project Experience
Specific Management Approach
References
Local Purchasing Preference (+10% of total earned points) Based on these criteria, the review panel comprising of City staff selected all five contractors to provide On-Call Class A contractor services on an on-going basis for a five-year period under a Master Services Agreement between the City and each of the five contractors. Under the terms of the Master Services Agreement, compensation will be provided on a project-by-project basis, with each project subject to review and approval by the City Engineer. Contractors will be awarded projects based on a request for proposal process amongst these on-call contractors.
CEQA CONSIDERATION:
Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378). In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Because the proposed action and this matter have no potential to cause any effect on the environment, or because it falls within a category of activities excluded as projects pursuant to CEQA Guidelines section 15378, this matter is not a project. Because the matter does not cause a direct or foreseeable indirect physical change on or in the environment, this matter is not a project. Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.
STRATEGIC PLAN INITIATIVE:
This item relates to the current City Council Goal of Infrastructure and Environmental Sustainability. Approval of the Master Services Agreements will assist towards the efficient and effective process to complete projects that benefit the community.
DEPARTMENTAL COORDINATION:
Public Works Department worked with Legal Department in the review process of the Master Services Agreements.
FISCAL AND SUSTAINABILITY IMPACT:
There is no immediate fiscal impact associated with the approval of the Master Services Agreements. Costs associated with the contractors’ services will be realized on a project basis and compensated using appropriate funds based on the project.
ATTACHMENTS:
Resolution
A. Teichert & Sons, Inc. Master Service Agreement
Coastal Paving & Excavating, Inc. Master Service Agreement Grade Break Engineering, Inc. Master Service Agreement
Granite Construction Company Master Service Agreement
Granite Rock Company Master Service Agreement
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