Cities Index.
Agenda Packet

Salinas City Council
October 10, 2023

Document
Agenda Packet
Meeting
October 10, 2023
Body
Salinas City Council
Pages
5
Original file
17.6 MB
Text extracted from the city's file for reading and search. Open the original on salinas.legistar.com. That file is the official record.

Tuesday, October 10, 2023
4:00 PM
City of Salinas
200 Lincoln Ave., Salinas, CA 93901
www.cityofsalinas.org

SALINAS ROTUNDA
City Council
Mayor Kimbley Craig
Councilmembers:

Carla Viviana González, District 1 - Tony Barrera, District 2 Steve McShane, District 3 - Orlando Osornio, District 4 Andrew Sandoval, District 5 - Anthony Rocha, District 6 Jim Pia, Interim City Manager
Christopher A. Callihan, City Attorney
City Clerk’s Office: (831) 758-7381
Meeting Agenda - Final

October 10, 2023City Council Meeting Agenda - Final

ZOOM WEBINAR PARTICIPATION
JOIN THE ZOOM WEBINAR TO PARTICIPATE LIVE AT:
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If prompted to enter a participant ID, press #.

PLEDGE OF ALLEGIANCE

ROLL CALL

PROCLAMATIONS
National Code Enforcement Officer Appreciation Week, October 9 - 13, 2023 National Fire Prevention Week, October 8 - 14, 2023
Domestic Violence Awareness Month, October 2023

PUBLIC COMMENT PROCEDURES
If you wish to make a general public comment or comment on a specific agenda item, you are encouraged to attend the City Council meeting in person. Public comment may also be submitted via email at [email protected] and will be entered into the record.

PUBLIC COMMENT TIME RESTRICTIONS
Public comments generally are limited to two minutes per speaker; the Mayor may further limit the time for public comments depending on the agenda schedule.

GENERAL PUBLIC COMMENTS
Receive public communications on items that are not on the agenda and that are in the City of Salinas’ subject matter jurisdiction. Comments on Consent, Consideration, and Closed session items should be held until the items are reached. The public may request that the legislative body consider adding an item for consideration on a future agenda. The public may comment on scheduled agenda items, including closed session items, as they are considered.

PRESENTATIONS

Page 2 ends

October 10, 2023City Council Meeting Agenda - Final
Councilmember comments on presentations are generally limited to three minutes.

AMOR Salinas Book Release
City of Salinas Wastewater Project Update

CONSENT AGENDA
All matters listed under Consent Agenda may be enacted by one motion unless a member of the Council or the public requests discussion or a separate vote.

ID#23-629 Minutes
Recommendation: Approve minutes of September 12, 2023, September 26, 2023, and October 3, 2023.

ID#23-624 Financial Claims
Recommendation: Approve financial claims report.

ID#23-439 State of California Department of Housing and Community Development Homekey Projects Change of Ownership
Recommendation: Approve a Resolution of the City Of Salinas City Council concurring with its Homekey Project Partners on the change of ownership for each of its Homekey Projects to that of officially recorded owner and authorizing the Interim City Manager or designee to execute any required amendments or documents as deemed necessary by the state to incorporate the change of ownership, as officially recorded, on each applicable Homekey Project Property; and authorizing the submission of three separate, applicable State of California Department of Housing and Community Development Resolutions concurring with the change of ownership, as officially recorded, on each Homekey Property and allowing its inclusion in the applicable HCD standard agreement as a Homekey Project Partner.

ID#23-589
ESRI Software Maintenance Renewal
Recommendation: Approve a Resolution approving the renewal of various ESRI GIS products in an amount not to exceed $53,295.07.

ID#23-598
City Hall Emergency Roof Repair, Project No. 8170
Recommendation: Approve a Resolution authorizing the Interim City Manager to execute Contract Change Order No. 3 and related documents to F C & Sons Roofing, Inc. for the City Hall Emergency Roof Repair, Project No. 8170, in the amount of $748,122.00, and authorize 20% of the new contract amount for construction contingencies ($365,708.80) for the City Hall Emergency Roof Repair, Project No. 8170.

ID#23-606
Staffing for Adequate Fire and Emergency Response (SAFER) Grant Acceptance
Recommendation: Approve a Resolution accepting the Fiscal Year 2022 Staffing for Adequate Fire and Emergency Response (SAFER) grant award in the amount of $4,740,042.15.

ID#23-613 East Market Street Cycle Track Quick Build
Recommendation: Approve a Resolution authorizing the acceptance of 2023 Regional Surface Transportation Program Grant Funds in the amount of $326,000.00 and authorize the Public Works director to execute all agreements and any required paperwork with the Transportation Agency of Monterey County for the grant funds.

Page 3 ends

October 10, 2023City Council Meeting Agenda - Final
ID#23-616 Organized Retail Theft Prevention Grant
Recommendation: Approve a Resolution authorizing the acceptance of the Organized Retail Theft Grant award and execute all grant acceptance documents, and authorizing the establishment of the Organized Retail Theft Grant appropriation of $3,573,307 and corresponding revenue budget to support grant activities.

ID#23-617
Lease of License Plate Reader Cameras from Flock Group, Inc.

Recommendation: Approve a Resolution authorizing the execution of a 24-month lease for eleven (11) License Plate Reader (LPR) cameras from Flock Group, Inc. with a Year 1 cost of $34,650 and a Year 2 cost of $33,000.

COUNCILMEMBERS’ REPORTS, APPOINTMENTS AND FUTURE AGENDA ITEMS Receive communication from Councilmembers on reports, appointments and future agenda items. Councilmember comments are generally limited to three minutes.

CLOSED SESSION
Receive public communications from the audience on Closed session items.

The City Council will recess to closed session pursuant to:

ID#23-618
a. Real Property Negotiations - California Government Code Section 54956.8, conference with real property negotiators Interim City Manager Jim Pia, City Attorney Christopher A. Callihan, Community Development Director Lisa Brinton, and Assistant Community Development Director Rod Powell to discuss the terms and purchase of real properties located at 106 E. Lake Street (APN 002194013000); and 414 Crescent Way (APN 003366001000), Salinas, California.
b. Labor Negotiations - California Government Code Section 54957.6, with its designated labor representatives Jim Pia, Interim City Manager; Horta-Gallegos, Human Resources Director; Sylvia Enriquez, Senior Human Resources Analyst; Che Johnson, Liebert Cassidy Whitmore, regarding labor relations with Service Employees International Union (SEIU), SEIU Supervisors, Salinas Municipal Employees Association/SEIU, Association of Management Personnel, Police Officers Association, Police Management Association, International Association of Firefighters, Fire Supervisors Association, Confidential Management Employees, Confidential Non-Management Employees, and Department Directors.
c. Anticipated Litigation - California Government Code section 54956.9(e)(3), conference with legal counsel regarding significant exposure to litigation (one case).
d. Pending Litigation - California Government Code Section 54956.9(d)(1), conference with legal counsel regarding, Santa Rita Union High School District, et al. v. City of Salinas et al., Monterey County Superior Court Case No. 20CV000242.

Page 4 ends

October 10, 2023City Council Meeting Agenda - Final
e. Pending Litigation - California Government Code Section 54956.9(d)(1), conference with legal counsel regarding, Alisal Union School District, et al. v. City of Salinas, et al., Monterey County Superior Court Case No. 20CV00340.

ADJOURNMENT
_____________________________
Patricia M. Barajas, City Clerk

AGENDA MATERIAL / ADDENDUM
Any addendums will be posted within 72 hours of regular meetings or 24 hours of special meetings and in accordance with Californian Government Code Section 54954.2 and 54956. City Council agenda reports and other writings distributed to the legislative body may be viewed at the Salinas City Clerk’s Office, 200 Lincoln Avenue, Salinas, and are posted on the City’s website at www.cityofsalinas.org in accordance with California Government Code section 54597.5. The City Council may take action that is different than the proposed action reflected on the agenda.

Disability-related modification or accommodation, including auxiliary aids or services, may be requested by any person with a disability who requires a modification or accommodation in order to participate in the meeting. Language interpretation may be requested as soon as possible but by no later than 5 p.m. of the last business day prior to the meeting. Requests should be referred to the City Clerk’s Office At 200 Lincoln Avenue, Salinas, 758-7381, as soon as possible but by no later than 5 p.m. of the last business day prior to the meeting. Hearing impaired or TTY/TDD text telephone users may contact the city by dialing 711 for the California Relay Service (CRS) or by telephoning any other service providers’ CRS telephone number.

PUBLIC NOTIFICATION
This agenda was posted on October 5, 2023 in the Salinas Rotunda and City's website.

Meetings are streamed live at https://salinas.legistar.com/Calendar.aspx, televised live on Comcast Channel 25 and on http://www.youtube.com/thesalinaschannel at 4:00 p.m. on the date of the regularly scheduled meeting and will be broadcast throughout the day on Friday, Saturday, Monday and Wednesday following the meeting. For the most up-to-date Broadcast Schedule for The Salinas Channel on Comcast 25, please visit or subscribe to our Google Calendar located at http://tinyurl.com/SalinasChannel25. All past City Council meetings may also be viewed on the Salinas Channel on YouTube at http://www.youtube.com/thesalinaschannel.

Page 5 ends

City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#23-629, Version: 1
Minutes
Approve minutes of September 12, 2023, September 26, 2023, and October 3, 2023.

City of Salinas Printed on 10/5/2023Page 1 of 1
powered by Legistar™
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#23-624, Version: 1
Financial Claims
Approve financial claims report.

City of Salinas Printed on 10/5/2023Page 1 of 1
powered by Legistar™
Number Date Status
Transaction
Amount
469686 09/19/2023 Open $5,906.00
469687 09/19/2023 Open $2,763.88
469688 09/19/2023 Open $1,693.89
469689 09/19/2023 Open $23.97
469690 09/19/2023 Open $6.50
469691 09/19/2023 Open $2,110.45
469692 09/19/2023 Open $2,081.00
469693 09/19/2023 Open $540.30
469694 09/19/2023 Open $3,013.74
469695 09/19/2023 Open $1,000.00
469696 09/19/2023 Open $237.00
469697 09/19/2023 Open $275.51
469698 09/19/2023 Open $1,719.16
469699 09/19/2023 Open $59.80
469700 09/19/2023 Open $715.00
469701 09/19/2023 Open $638.39
469702 09/19/2023 Open $8,480.91
469703 09/19/2023 Open $21.99
469704 09/19/2023 Open $120.89
469705 09/19/2023 Open $190.72
469706 09/19/2023 Open $53,079.00
469707 09/19/2023 Open $14,632.00
469708 09/19/2023 Open $9,213.26
469709 09/19/2023 Open $185.00
469710 09/19/2023 Open $450.00
469711 09/19/2023 Open $18.60
469712 09/19/2023 Open $72,715.87
469713 09/19/2023 Open $2,082.40
469714 09/19/2023 Open $15,600.00
469715 09/19/2023 Open $23,671.00
469716 09/19/2023 Open $638.67
469717 09/19/2023 Open $5,100.00
469718 09/19/2023 Open $13,279.29
469719 09/19/2023 Open $11,635.97
469720 09/19/2023 Open $5,015.96
469721 09/19/2023 Open $182.61
469722 09/19/2023 Open $1,746.16
469723 09/19/2023 Open $177.73
469724 09/19/2023 Open $2,475.00
469725 09/19/2023 Open $119,302.16
469726 09/19/2023 Open $630.00
469727 09/19/2023 Open $5,375.36
Contra Costa County
County Of Santa Clara Office Of The Sheriff Depart
Comcast (Business)
Comfort Control Heating and Sheet Metal
Community Homeless Solutions
Coalition of Homeless Services Providers
Coast Automotive Warehouse Inc
Coast Counties Truck & Equipment Co dba Coast Coun
City Data Services
Civica Law Group, APC
CMP-1 Llc dba The Pointe at Westlake
CDW-G
CDW-G
Cintas
California Water Service
California Water Service
CDW-G
Blueglobes Inc
California Park and Recreation Society
California Society Of Municipal Finance Officers
B&N Motors, LLC dba Toyota Salinas
Benitez Security Services, Inc
Blancas Construction, Inc.

AT and T
AT&T Mobility
AT&T Mobility
Aramark Uniform & Career Apparel Group, Inc
Aramark Uniform & Career Apparel Group, Inc
Asap Alisal Signs And Printing
All Safe Security Alarm
Amazon.Com
American Supply Company
Ahmad Masri
Alco Water
Alexis Mejia
Acme Car Wash (William Pierce Inc)
Acme Car Wash (William Pierce Inc)
Agile Occupational Medicine PC
4 Imprint
72 Hour LLC dba Chevrolet of Watsonville/National
Ace Hardware
2NDNATURE, LLC
General Account - General Account
Check
City of Salinas
Payment Register
From Payment Date: 9/19/2023 - To Payment Date: 10/3/2023 Payee Name
user: Josephine Fernandez Pages: 1 of 7 Wednesday, October 4, 2023 Number Date Status
Transaction
Amount
General Account - General Account
Check
City of Salinas
Payment Register
From Payment Date: 9/19/2023 - To Payment Date: 10/3/2023 Payee Name
469728 09/19/2023 Open $680.00
469729 09/19/2023 Open $25,215.90
469730 09/19/2023 Open $12.55
469731 09/19/2023 Open $924.48
469732 09/19/2023 Open $20,756.83
469733 09/19/2023 Open $350.00
469734 09/19/2023 Open $3,006.17
469735 09/19/2023 Open $179.54
469736 09/19/2023 Open $56.70
469737 09/19/2023 Open $2,647.95
469738 09/19/2023 Open $113.60
469739 09/19/2023 Open $190.91
469740 09/19/2023 Open $39.17
469741 09/19/2023 Open $1,047.14
469742 09/19/2023 Open $6,443.75
469743 09/19/2023 Open $189.95
469744 09/19/2023 Open $9,786.92
469745 09/19/2023 Open $2,144.16
469746 09/19/2023 Open $6,080.00
469747 09/19/2023 Open $5,375.32
469748 09/19/2023 Open $1,018.57
469749 09/19/2023 Open $1,049.75
469750 09/19/2023 Open $15,261.72
469751 09/19/2023 Open $4,860.00
469752 09/19/2023 Open $708.69
469753 09/19/2023 Open $424,137.31
469754 09/19/2023 Open $207.52
469755 09/19/2023 Open $152.95
469756 09/19/2023 Open $250.00
469757 09/19/2023 Open $1,431.43
469758 09/19/2023 Open $1,588.27
469759 09/19/2023 Open $160.00
469760 09/19/2023 Open $6,100.49
469761 09/19/2023 Open $3,317.79
469762 09/19/2023 Open $380.19
469763 09/19/2023 Open $584.60
469764 09/19/2023 Open $2,100.00
469765 09/19/2023 Open $82.29
469766 09/19/2023 Open $352.68
469767 09/19/2023 Open $2,272.48
469768 09/19/2023 Open $264.83
469769 09/19/2023 Open $10,190.11
Monica Cabrera Petty Cash Custodian
Monterey One Water
Melissa Roman
Michael Spencer dba Tire & Wheel World
Midwest Tape, LLC dba Midwest Tape
La Papa DP, Inc dba La Papa Baked Potatoes
Lawson Products, Inc
Medics For Life Inc
Kronos Incorporated
Kyle Daniels
L.C. Action
Jose Reyes dba The Tint Shop
Kelly-Moore Paint Company
Kimball Midwest
JJR Construction Inc
Johnson Associates
Jose Daniel Barrera dba Signa Signs & Graphics
Jamar Technologies
Jayson F. Cardinalli dba Clean Brothers
Jimenez Autobody Parts, Inc dba C & J Auto Parts
Ingram Book Company
Interstate Battery System Inc
Jahaira Paola Navarro dba Dance Into Fitness with
Home Depot Credit Services
Hydro Turf
iHeart Communications Inc dba iHeartMedia, TTWN Me
Great West Equipment
Harris and Associates
Heidi Niggemeyer
Genuine Parts Company dba NAPA Auto Parts
Golden State Truck and Trailer Repair
Granite Rock Co
Fastenal Company
Filipino Community Club of Salinas Vly Foundation
First Alarm Security & Patrol Inc dba An Allied Un
Downtown Streets, Inc
E & D Industrial Trades Inc dba Acme Plumbing
East Bay Tire Company
Dataflow Business Systems Inc
Discount School Supply
Don Chapin Inc
Dana E Supernowicz dba Historic Resource Assoc
user: Josephine Fernandez Pages: 2 of 7 Wednesday, October 4, 2023 Number Date Status
Transaction
Amount
General Account - General Account
Check
City of Salinas
Payment Register
From Payment Date: 9/19/2023 - To Payment Date: 10/3/2023 Payee Name
469770 09/19/2023 Open $260.02
469771 09/19/2023 Open $159.07
469772 09/19/2023 Open $100.00
469773 09/19/2023 Open $1,650.00
469774 09/19/2023 Open $262.72
469775 09/19/2023 Open $522.26
469776 09/19/2023 Open $312.00
469777 09/19/2023 Open $3,750.24
469778 09/19/2023 Open $127,506.14
469779 09/19/2023 Open $2,307.94
469780 09/19/2023 Open $266.14
469781 09/19/2023 Open $890.00
469782 09/19/2023 Open $292.96
469783 09/19/2023 Open $747.00
469784 09/19/2023 Open $63.00
469785 09/19/2023 Open $1,742.53
469786 09/19/2023 Open $90.63
469787 09/19/2023 Open $1,487.34
469788 09/19/2023 Open $1,788.91
469789 09/19/2023 Open $1,000.00
469790 09/19/2023 Open $1,809.00
469791 09/19/2023 Open $13,000.00
469792 09/19/2023 Open $199.20
469793 09/19/2023 Open $47.53
469794 09/19/2023 Open $315.68
469795 09/19/2023 Open $285.00
469796 09/19/2023 Open $551.63
469797 09/19/2023 Open $45.00
469798 09/19/2023 Open $219.59
469799 09/19/2023 Open $158.87
469800 09/19/2023 Open $232.50
469801 09/19/2023 Open $8,040.53
469802 09/19/2023 Open $102,559.34
469803 09/19/2023 Open $2,496.14
469804 09/19/2023 Open $68.08
469805 09/19/2023 Open $4,337.81
469806 09/19/2023 Open $74,157.46
469807 09/19/2023 Open $2,338.27
469808 09/19/2023 Open $25.00
469809 09/19/2023 Open $956.11
469810 09/19/2023 Open $180.00
469811 09/19/2023 Open $1,120.00
Target Pest Control
Terry A Currence dba Currence Electric
Summit Uniforms, LLC dba Summit Uniforms
Sunstar Media
TALX UC Express
Steven S Carrigan
Stommel Inc dba Lehr
Sturdy Oil Company
Shawn Miguel Russell dba Russell Investigations
Smith and Enright Landscaping
SpeakWrite LLC
San Lorenzo Lumber
Saul Ramirez Morales Authorized Matco Tools Dist.

Sentry Alarm System
Safety-Kleen Systems, Inc.

Salinas Valley Solid Waste Authority
Same Day Shred
Rugged Solutions America LLC dba Rugged Depot
Ruth Maria Milla-Leon dba Andersen's Lock & Safe
S & L Investments dba Salinas Valley ProSquad
Rhonda Combs
Rincon Consultants, Inc.

Robert Hall dba Bob Hall and Associates
Quality Water Enterprises Inc dba Culligan Water
RDO Equipment Company
Regional Government Services
Pryor Learning Solutions Inc dba Fred Pryor Semina
Pure Water
Quadient Finance USA, Inc dba NeoFunds/TotalFunds
Pacific Truck Parts Inc
Pedro C Estrada Dba Estrada Janitorial Service
Petsmart
Pacific Gas and Electric Company
Pacific Gas and Electric Company
Pacific Products and Services LLC
O'Reilly Auto Parts
Office Depot Business Service Division
Operation Freedom Paws
My Jeep
New Image Landscape Company
NPG of Monterey-Salinas CA LLC dba KION NION KMUV
Monterey One Water
user: Josephine Fernandez Pages: 3 of 7 Wednesday, October 4, 2023 Number Date Status
Transaction
Amount
General Account - General Account
Check
City of Salinas
Payment Register
From Payment Date: 9/19/2023 - To Payment Date: 10/3/2023 Payee Name
469812 09/19/2023 Open $4,486.21
469813 09/19/2023 Open $171.00
469814 09/19/2023 Open $7,300.44
469815 09/19/2023 Open $4,224.70
469816 09/19/2023 Open $1,408.70
469817 09/19/2023 Open $107.07
469818 09/19/2023 Open $6,913.73
469819 09/19/2023 Open $1,175.96
469820 09/19/2023 Open $2,273.46
469821 09/19/2023 Open $761.41
469822 09/19/2023 Open $1,003.15
469823 09/19/2023 Open $40.01
469824 09/19/2023 Open $6,608.46
469825 09/19/2023 Open $770.00
469826 09/19/2023 Open $3,013.17
469827 09/19/2023 Open $964.04
469828 09/19/2023 Open $128.20
469829 09/19/2023 Open $300.35
469831 09/26/2023 Open $50.00
469832 09/26/2023 Open $159.00
469833 09/26/2023 Open $500.00
469834 09/26/2023 Open $12.75
469835 09/26/2023 Open $49.00
469836 09/26/2023 Open $464.25
469837 09/26/2023 Open $24.00
469838 09/26/2023 Open $159.00
469839 09/26/2023 Open $159.00
469840 09/26/2023 Open $208.50
469841 09/26/2023 Open $12.75
469842 09/26/2023 Open $208.50
469843 09/26/2023 Open $62.90
469844 09/26/2023 Open $640.00
469845 09/26/2023 Open $13.50
469846 09/26/2023 Open $291.72
469847 09/26/2023 Open $21.83
469848 09/26/2023 Open $450.00
469849 09/26/2023 Open $14,955.72
469850 09/26/2023 Open $286.66
469851 09/26/2023 Open $1,118.39
469852 09/26/2023 Open $1,489.35
469853 09/26/2023 Open $715.00
469854 09/26/2023 Open $16,600.50
Aramark Uniform & Career Apparel Group, Inc
Assured Aggregates Company Inc
All Pets Hospital
Amazon.Com
American Supply Company
Ace Hardware
Acme Car Wash (William Pierce Inc)
Alco Water
South Bay Regional Public Safety
Sylvia Perez
72 Hour LLC dba Chevrolet of Watsonville/National
Lorenzo Sanchez
Michael Mizer
Sergio Ponce
Jessica Uribe
Kim Picaso
Kyle Pletzke
Desteny Villa
Devin Kile
Heidi Niggemeyer
Bianca Raya
CACEO
Cindy Guerrero
Witmer Associates Inc
Worldpac
Ana Jacinto
Wallace Group A California Corporation
WCAF, LLC dba Watsonville Ford
WCDJR LLC dba Watsonville Chrysler Dodge Jeep Ram
Verizon Wireless
Verizon Wireless
Wald, Ruhnke & Dost Architects, LLP
Vegetable Growers Supply Company
Verizon Wireless
Verizon Wireless
Valley Fabrication Inc
Valley Saw Shop
Vals Plumbing and Heating Inc
Tri County Fire Protection
U.S. Bank National Association ND
Unmanned Vehicle Technologies, LLC
Tiffanys Body Shop
user: Josephine Fernandez Pages: 4 of 7 Wednesday, October 4, 2023 Number Date Status
Transaction
Amount
General Account - General Account
Check
City of Salinas
Payment Register
From Payment Date: 9/19/2023 - To Payment Date: 10/3/2023 Payee Name
469855 09/26/2023 Open $165.59
469856 09/26/2023 Open $23,801.17
469857 09/26/2023 Open $8,480.91
469859 09/26/2023 Open $7,225.27
469860 09/26/2023 Open $50.00
469861 09/26/2023 Open $221.00
469862 09/26/2023 Open $5,502.25
469863 09/26/2023 Open $3,997.50
469864 09/26/2023 Open $3,203.21
469865 09/26/2023 Open $1,500.87
469866 09/26/2023 Open $5,133.01
469867 09/26/2023 Open $2,897.50
469868 09/26/2023 Open $581.14
469869 09/26/2023 Open $74.06
469870 09/26/2023 Open $203.09
469871 09/26/2023 Open $52.53
469872 09/26/2023 Open $34.07
469873 09/26/2023 Open $1,241.39
469874 09/26/2023 Open $59.34
469875 09/26/2023 Open $1,426.91
469876 09/26/2023 Open $1,750.00
469877 09/26/2023 Open $1,661.32
469878 09/26/2023 Open $1,707.37
469879 09/26/2023 Open $2,146.11
469880 09/26/2023 Open $844.08
469881 09/26/2023 Open $861.19
469882 09/26/2023 Open $1,718.19
469883 09/26/2023 Open $491.20
469884 09/26/2023 Open $5,848.05
469885 09/26/2023 Open $493.40
469886 09/26/2023 Open $2,500.00
469887 09/26/2023 Open $150,105.59
469888 09/26/2023 Open $1,058.95
469889 09/26/2023 Open $1,248.07
469890 09/26/2023 Open $592.85
469891 09/26/2023 Open $656.90
469892 09/26/2023 Open $1,050.00
469893 09/26/2023 Open $196.80
469894 09/26/2023 Open $152.95
469895 09/26/2023 Open $65.00
469896 09/26/2023 Open $11,808.91
469897 09/26/2023 Open $153.38
International Business Information Technologoes In
Interstate Battery System Inc
Hydro Turf
Ingram Book Company
International Association for Property and Evidenc
Greens Camera Shop
HD Supply White Cap Construction Supply
Honeywell Analytics Distribution
Granite Construction Company
Granite Rock Co
Green Rubber Kennedy Ag
First Alarm Security & Patrol Inc dba An Allied Un
Fresno Oxygen & Welding Suppliers, Inc.

Golz Construction, Inc.

Fastenal Company
Ferguson US Hodings, Inc dba Ferguson Enterprises
First Alarm
East Bay Tire Company
Edges Electrical Group, LLC
Evident
Docks and Doors LLC
DOK LLC c/o Backus Properties
Don Chapin Inc
Dataflow Business Systems Inc
Denco Sales Company, Inc.

Direct TV LLC
Consolidated Electrical Distributors, Inc.

Cristina Sifuentes
CSC Of Salinas
Coastal Monterey Properties, LLC dba Garden Court
Comcast (Business)
Comcast (Business)
Carl Warren & Company, LLC
Cintas
Coast Automotive Warehouse Inc
California Association For Property and Evidence
California Water Environment Association
California Water Service
AT and T
AT and T
Bound Tree Medical
AT and T
user: Josephine Fernandez Pages: 5 of 7 Wednesday, October 4, 2023 Number Date Status
Transaction
Amount
General Account - General Account
Check
City of Salinas
Payment Register
From Payment Date: 9/19/2023 - To Payment Date: 10/3/2023 Payee Name
469898 09/26/2023 Open $4,325.00
469899 09/26/2023 Open $2,650.00
469900 09/26/2023 Open $258.88
469901 09/26/2023 Open $135.00
469902 09/26/2023 Open $11.91
469903 09/26/2023 Open $107,100.00
469904 09/26/2023 Open $834.74
469905 09/26/2023 Open $712.84
469906 09/26/2023 Open $2,646.51
469907 09/26/2023 Open $1,599.59
469908 09/26/2023 Open $1,097.28
469909 09/26/2023 Open $2,000.00
469910 09/26/2023 Open $1,250.00
469911 09/26/2023 Open $12,135.00
469912 09/26/2023 Open $247.00
469913 09/26/2023 Open $162.00
469914 09/26/2023 Open $267.60
469915 09/26/2023 Open $300.00
469916 09/26/2023 Open $60.12
469917 09/26/2023 Open $390.00
469918 09/26/2023 Open $902.94
469919 09/26/2023 Open $6,250.00
469920 09/26/2023 Open $155.00
469921 09/26/2023 Open $150.00
469922 09/26/2023 Open $31,236.00
469923 09/26/2023 Open $1,059.00
469924 09/26/2023 Open $404.00
469925 09/26/2023 Open $1,427.51
469926 09/26/2023 Open $51.78
469927 09/26/2023 Open $150.00
469928 09/26/2023 Open $4,403.00
469929 09/26/2023 Open $717.00
469930 09/26/2023 Open $8,733.00
469931 09/26/2023 Open $60,147.79
469932 09/26/2023 Open $42.25
469933 09/26/2023 Open $154.38
469934 09/26/2023 Open $1,647.36
469935 09/26/2023 Open $619.60
469936 09/26/2023 Open $60.89
469937 09/26/2023 Open $45.00
469938 09/26/2023 Open $127.60
469939 09/26/2023 Open $600.00
Sayler Legal Service
Serological Research Institute
Republic Services of Salinas
Ruth Maria Milla-Leon dba Andersen's Lock & Safe
Same Day Shred
Pure Water
Quality Water Enterprises Inc dba Culligan Water
Quinn Rental Services
Plaza Grande LP
PowerDMS, Inc.

Precision Civil Engineering, Inc.

Pacific Truck Parts Inc
Pedro C Estrada Dba Estrada Janitorial Service
Plaza Grande LP
Office Depot Business Service Division
Operation Freedom Paws
Pacific Gas and Electric Company
Natividad Medical Center
New Image Landscape Company
NR Development, Inc
Monterey Transfer and Storage Inc
My Chevrolet
National Development Council
Matthew G Norton Co dba NWB Salinas LLC

MCCLEOA
Monterey One Water
Liebert Cassidy Whitmore
Matthew G Norton Co dba NWB Salinas LLC
Matthew G Norton Co dba NWB Salinas LLC
Lawson Products, Inc
Leon De Asis
Lexipol LLC
Kimball Midwest
L.N. Curtis & Sons
Laurel Conte dba Conte's Generator Services
Johnson Associates
JS Inc dba Steinbeck Lodge
Kelly-Moore Paint Company
Jeffrey D. Heithoff dba Independent Fee Estimates
Jimenez Autobody Parts, Inc dba C & J Auto Parts
Joaquin Vasquez Dba Rose Backflow Services
Jan Roehl Dba Jan Roehl Consulting
user: Josephine Fernandez Pages: 6 of 7 Wednesday, October 4, 2023 Number Date Status
Transaction
Amount
General Account - General Account
Check
City of Salinas
Payment Register
From Payment Date: 9/19/2023 - To Payment Date: 10/3/2023 Payee Name
469940 09/26/2023 Open $3,560.00
469941 09/26/2023 Open $5,837.32
469942 09/26/2023 Open $461.37
469943 09/26/2023 Open $1,365.00
469944 09/26/2023 Open $4,346.90
469945 09/26/2023 Open $1,715.24
469946 09/26/2023 Open $123.50
469947 09/26/2023 Open $28,032.71
469948 09/26/2023 Open $166.52
469949 09/26/2023 Open $5,000.00
469950 09/26/2023 Open $2,500.00
469951 09/26/2023 Open $25,158.97
469952 09/26/2023 Open $2,751.14
469953 09/26/2023 Open $132.14
469954 09/26/2023 Open $989.48
469955 09/26/2023 Open $623.80
469956 09/26/2023 Open $1,538.29
469957 09/26/2023 Open $210.00
469958 09/26/2023 Open $531.58
469959 09/26/2023 Open $718.25
469960 09/26/2023 Open $2,823.45
469991 10/03/2023 Open $251.25
469992 10/03/2023 Open $1,687.30
469993 10/03/2023 Open $242.50
469994 10/03/2023 Open $47.24
469995 10/03/2023 Open $13.50
469996 10/03/2023 Open $251.25
469997 10/03/2023 Open $147.94
469998 10/03/2023 Open $61.23
469999 10/03/2023 Open $242.50
470000 10/03/2023 Open $265.00
470001 10/03/2023 Open $72.00
470002 10/03/2023 Open $242.50
470003 10/03/2023 Open $80.37
$1,991,580.80Type Check Totals:

General Account - General Account Totals
Scott Sutton
Steven Villaneda
Yanine Velasquez
Jose Andrew Sandoval
Jose Fletes
Michael Batchelor
Eric Ruloph
Ian Kile
Jeff Alford
Curtis Jones
Devon Castaneda
Edwin Cruz
Worldpac
Zoom Video Communications, Inc
Alejandro Zamora
W W Grainger Inc
Wald, Ruhnke & Dost Architects, LLP
WCAF, LLC dba Watsonville Ford
Valley Saw Shop
Verizon Wireless
Verizon Wireless
United States Postal Service
Unmanned Vehicle Technologies, LLC
Valley Fabrication Inc
U.S. Bank National Association ND
United Parcel Service
United States Postal Service
Trentman Corp. dba Interstate Sales/T-Man Traffic
Tri County Concrete and Supply, Inc
Tri County Fire Protection
Stommel Inc dba Lehr
Sunlite Auto Glass, Inc
Todd Hearnsberger dba TH Electric
Smith and Enright Landscaping
user: Josephine Fernandez Pages: 7 of 7 Wednesday, October 4, 2023 City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#23-439, Version: 1
State of California Department of Housing and Community Development Homekey Projects Change of Ownership
Approve a Resolution of the City Of Salinas City Council concurring with its Homekey Project Partners on the change of ownership for each of its Homekey Projects to that of officially recorded owner and authorizing the Interim City Manager or designee to execute any required amendments or documents as deemed necessary by the state to incorporate the change of ownership, as officially recorded, on each applicable Homekey Project Property; and authorizing the submission of three separate, applicable State of California Department of Housing and Community Development Resolutions concurring with the change of ownership, as officially recorded, on each Homekey Property and allowing its inclusion in the applicable HCD standard agreement as a Homekey Project Partner.

City of Salinas Printed on 10/5/2023Page 1 of 1
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CITY OF SALINAS

COUNCIL STAFF REPORT

DATE: OCTOBER 10, 2023
DEPARTMENT: COMMUNITY DEVELOPMENT
FROM: LISA BRINTON, DIRECTOR
THROUGH: ROD POWELL, ASSISTANT DIRECTOR
BY: LUIS OCHOA, SR. COMMUNITY DEVELOPMENT ANALYST
TITLE: STATE OF CALIFORNIA DEPARTMENT OF HOUSING AND

COMMUNITY DEVELOPMENT HOMEKEY PROJECTS

CHANGE OF OWNERSHIP

RECOMMENDED MOTION:

A motion to approve:

1. a City of Salinas Resolution concurring with Homekey project partners, Shangri -La Industries LLC and Step Up on Second Street, Inc., on the change of ownership executed on each of its Homekey project properties and authorizing the City Manager or designee to execute any required amendments or documents deemed necess ary by the State to incorporate the change of ownership, as officially recorded, on each applicable Homekey property; and

2. the submission of a State of California Department of Housing and Community Development Resolution concurring with the change of owne rship for the Step Up in Salinas Homekey project to the officially recorded owner, 545 Work Street, LP, a Delaware Limited Partnership, and allowing its inclusion in the HCD Standard Agreement as a project partner as required by HCD regulations; and

3. the s ubmission of a State of California Department of Housing and Community Development Resolution concurring with the change of ownership for the Step Up on Fairview Homekey project to the officially recorded owner, 1030 Fairview LP, a Delaware Limited Partner ship, and allowing its inclusion in the HCD Standard Agreement as a project partner as required by HCD regulations; and

4. the submission of a State of California Department of Housing and Community Development Resolution concurring with the change of owners hip to the officially recorded owner, 180 Sanborn LP, a Delaware Limited Partnership, and allowing its inclusion in the HCD Standard Agreement as a project partner as required by HCD regulations.

EXECUTIVE SUMMARY:

The City is currently a project partner on three (3) California Department of Housing and Community Development (HCD) Homekey program Standard Agreements. Homekey Project Page | 2
sites include 545 Work Street, 180 S. Sanborn Road, and 1030 Fairview Avenue. Recently, HCD informed the City and its Homekey project partners, Shangri -La Industries LLC (SLI) and Step Up on Second Street, Inc. (Step Up), of a previously unrecognized issue related to the need for appropriate ownership designation on each of the awarded Homekey project agreements.

Compliant resolution of the issue requires the City to provide a new State resolution for each Homekey project authorizing the inclusion of the correct ownership entity as officially recorded by the Monterey County Clerk-Recorder.

BACKGROUND:

On July 16, 2020, HCD released a Notice of Funding Availability (NOFA ) for the Homekey Program Round 1 funds . On August 13, 2020, the City and its project partners submitted an application to purchase and convert a hotel property l ocated at 545 Work Street to immediate interim housing and eventual conversion to permanent supportive housing thereafter. The City and its project partners, SLI and Step Up, were awarded a Round 1 project for the project on September 17, 2020. Shortly thereafter, on November 30, 2020, the City, Step Up, SLI, and HCD entered into Standard Agreement 20-HK-001320 for the Step Up in Salinas project.

On September 9, 2021, HCD released a subsequent NOFA for its Homekey Program Round 2 funds. The City of Salinas along with Step Up and S LI submitted two additional applications to purchase and convert two properties located at 1030 Fairview Avenue and 180 South Sanborn Road to permanent supportive housing projects. On February 16, 2022, HCD notified the project partners of their successful award for both projects. On March 16, 2022, the City, Step Up , SLI, and HCD entered into a Standard Agreement 21 -HK-17097 for the Step Up on Fairview project.

Subsequently, on March 17, 2022, the City, Step Up , SLI, and HCD entered into a Standard Agreement 21-HK-17100 for the Step Up on Sanborn project.

DISCUSSION

For each of the City’s Homekey project acquisitions, project partner and property owner SLI, created a unique Limited Partnership ownership entity that was subsequently recorded as the officially recorded owner of record. Recorded ownership for each project is as follows:

 Step Up in Salinas - 545 Work Street, LP, a Delaware Limited Partnership  Step Up on Fairview - 1030 Fairview LP, a Delaware Limited Partnership  Step Up on Sanborn - 180 Sanborn LP, a Delaware Limited Partnership

To compliantly resolve the noted issue of recorded ownership not matching that listed on the approved application , HCD is requesting that each project partner officially acknowledge the discrepancy by providing an appropriate State resolution from each applicable governing body authorizing the inclusion of each recorded ownership entity on each applicable project agreement.

DEPARMENT COORDINATION:

The Commu nity Development Department’s Housing and Community Development Division currently oversees and monitors each of the awarded Homekey projects in coordination with the City Attorney and the Finance Department..

Page | 3

CEQA CONSIDERATION:

Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

STRATEGIC PLAN INITIATIVE:

The proposed project and action support the City of Salinas Strategic Plan 2022-2025 Goals and Strategies of Housing/Affordable Housing and Effective and Culturally Responsive Government through the provision of housing and wrap around services to those experiencing chronic homelessness.

FISCAL AND SUSTAINABILITY IMPACT:

Approval of the proposed resolutions has no financial impact as each involves a non -monetary administrative correction as requested by HCD.

ATTACHMENTS:

Resolution – City
Resolution – State – Step Up in Salinas
Resolution – State – Step Up on Fairview
Resolution – State – Step Up on Sanborn

1 RESOLUTION NO. (N.C.S.)

A RESOLUTION OF THE CITY OF SALINAS CITY COUNCIL CONCURRING WITH

ITS HOMEKEY PROJECT PARTNERS ON THE CHANGE OF OWNERSHIP FOR

EACH OF ITS HOMEKEY PROJECTS TO THAT OF OFFICIALLY RECORDED

OWNER AND AUTHORIZING THE CITY MANAGER OR DESIGNEE TO EXECUTE

ANY REQUIRED AMENDMENTS OR DOCUMENTS AS DEEMED NECESSARY BY

THE STATE TO INCORPORATE THE CHANGE OF OWNERSHIP, AS OFFICIALLY RECORDED, ON EACH APPLICABLE HOMEKEY PROJECT PROPERTY; AND

AUTHORIZING THE SUBMISSION OF THREE SEPARATE, APPLICABLE STATE

OF CALIFORNIA DEPARTMENT OF HOUSING AND COMMUNITY

DEVELOPMENT RESOLUTIONS CONCURRING WITH THE CHANGE OF

OWNERSHIP, AS OFFICIALLY RECORDED, ON EACH HOMEKEY PROPERTY

AND ALLOWING ITS INCLUSION IN THE APPLICABLE HCD STANDARD

AGREEMENT AS A HOMEKEY PROJECT PARTNER

WHEREAS, on July 16, 2020, the California Department of Housing and Community Development (HCD) issued a Notice of Funding Availability (NOFA) for the Round 1 Homekey Program grant funds pursuant to Health and Safety Code section 50675.1.1 (Assembly Bill No. 83 (2019-2020 Reg. Sess.); and

WHEREAS, on August 13, 2020 , the City of Salinas (City) , Step Up on Second Street, Inc. (Step Up) , and Shangri -La Industries LLC (SLI) jointly submitted a Round 1 Homekey Program application to purchase and convert the property located at 545 Work Street into interim housing for the first year and for permanent supportive housing thereafter for people experiencing chronic homelessness; and

WHEREAS, on September 17, 2020, the City , Step Up, and SLI were notified by HCD that Round 1 Homekey Program funds had been awarded for the Step Up in Salinas Homekey Project; and

WHEREAS, on November 18, 2020, 545 Work Street , LP, a Delaware Limited Partnership, officially recorded ownership of the 545 Work Street project property; and

WHEREAS, on November 30, 2020, the City, Step Up , SLI, and HCD entered into a Standard Agreement (20-HK-00132) for the purchase and rehabilitation of the Step Up in Salinas Homekey Project located at 545 Work Street; and

WHEREAS, on September 9, 2021 , HCD issued a NOFA for the Round 2 Homekey Program grant funds pursuant to Health and Safety Code section 50675.1.3 (Assem. Bill No. 140 (2021-2022 Reg. Sess.), § 20.); and

WHEREAS, on February 16, 2022, the City, Step Up, and SLI were notified by HCD that Round 2 Homekey Program funds had been awarded for both the Step Up on Fairview and Step Up on Sanborn Homekey projects; and
2 WHEREAS, on March 16, 2022, the City, Step Up, SLI, and HCD entered into a Standard Agreement (21 -HK-17097) for the purchase and rehabilitation of the Step Up on Fairview Homekey Project located at 1030 Fairview Avenue; and

WHEREAS, on March 17, 2022, the City, Step Up, SLI, and HCD entered into a Standard Agreement (21 -HK-17100) for the purchase and rehabilitation of the Step Up on Sanborn Homekey Project located at 180 S. Sanborn Road; and

WHEREAS, On March 22, 2022, 1030 Fairview LP, a Delaware Limited Partnership , officially recorded ownership of the 1030 Fairview Avenue project property; and

WHEREAS, On April 6, 2022, 180 Sanborn LP , a Delaware Limited Partnership , officially recorded ownership of the 180 S. Sanborn Road project property; and

WHEREAS, HCD has requested that the City, Step Up, and SLI provide an appropriate State resolution from its governing body authorizing the inclusion of the official ownership entity of record for each Homekey project property on the Standard Agreement for each of the Homekey projects through submission of an applicable State HCD Resolution; and

NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council concurs with its Homekey project partners, SLI and Step Up, on the change of ownership executed on each of its Homekey project properties and authoriz es the City Manager or designee to execute any required amendments or documents deemed necessary by the State to incorporate the change of ownership, as officially recorded, on each applicable Homekey property; and

BE IT FURTHER RESOLVED that the Salinas City Council approves the submission of a State of California Department of Housing and Community Development Resolution concurring with the change of ownership for 545 Work Street to 545 Work Street, LP, a Delaware Limited Partnership, and allowing its inclusion in the HCD Standard Agreement as a project partner for the Step Up in Salinas Homekey project as required by HCD regulations; and

BE IT FURTHER RESOLVED that the Salinas City Council approves the submission of a State of California Department of Housing and Community Development Resolution concurring with the change of ownership for 1030 Fairview Avenue to 1030 Fairview LP , a Delaware Limited Partnership, and allowing its inclusion in the HCD Standard Agreement as a project partner for the Step Up on Fairview Homekey project as required by HCD regulations; and

BE IT FURTHER RESOLVED that the Salinas City Council authorizes the submission of a State of California Department of Housing and Community Development Resolution concurring with the change of ownership for 180 S. Sanborn Road to 180 Sanborn LP, a Delaware Limited Partnership, and allow ing its inclusion in the HCD Standard Agreement as a project partner for the Step Up on Sanborn Homekey project as required by HCD regulations.

PASSED AND APPROVED this 10th day of October 2023, by the following vote:

3 AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

______________________________
Kimbley Craig, Mayor

ATTEST:

_________________________
Patricia M. Barajas, City Clerk
RESOLUTION NO. ________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SALINAS AUTHORIZING THE CHANGE OF OWNERSHIP OF 545 WORK STREET, SALINAS, CA TO 545 WORK STREET, LP, A DELAWARE LIMITED

PARTNERSHIP AND AUTHORIZING THE AMENDMENT OF THE STANDARD

AGREEMENT FOR HOMEKEY FUNDS WITH THE DEPARTMENT OF

HOUSING AND COMMUNITY DEVELOPMENT TO REFLECT SAID CHANGE

WHEREAS, on September 17 , 2020, the City of Salinas, Shangri -La Industries LLC, and Step Up on Second Street, Inc. received an award notification from the Department of Housing and Community Development for its Homekey Round 1 application; and

WHEREAS, on November 18, 2020, the Monterey County Clerk-Recorder officially recorded 545 Work Street, LP, a Delaware Limited Partnership as the owner of the Property; and

WHEREAS, on or about November 30, 2020, the City of Salinas, Shangri- La Industries LLC, Step Up on Second Street, Inc. and the Department of Housing and Community Development (“HCD”) entered into a Standard Agreement (2 0- HK-00132) for Homekey Funds totaling $6,965,000.00 (“Standard Agreement”) for the purchase and rehabilitation of 545 Work Street , Salinas, California (“the Property”); and

WHEREAS, the City of Salinas concurs with the necessary change of ownership for the Step Up in Salinas Homekey project located at the Property to that of the officially recorded owner , 545 Work Street, LP, a Delaware Limited Partnership, and authorizes the inclusion of the Property owner as a party to the Standard Agreement and any other documents deemed applicable by HCD.

NOW, THEREFORE, BE IT RESOLVED THAT, the City Council of the City of Salinas does hereby:

1. Concurs with the change of ownership of the Property to the officially recorded owner, 545 Work Street, LP, a Delaware Limited Partnership.

2. Authorizes the amendment of the Standard Agreement and any other documents deemed applicable by HCD to include and/or accurately reflect the officially recorded owner of the Property , 545 Work Street , LP, a Delaware Limited Partnership.

3. The Salinas City Council authorizes the City Manager or designee to execute any required amendments or documents deemed necessary by HCD to incorporate the officially recorded owner of the Property on behalf of the City of Salinas for participation in the Homekey Program.

PASSED AND ADOPTED this 10th day of October 2023, by the following vote:

Ayes:

Noes:

Abstain:

Absent:

________________________________
Kimbley Craig, Mayor
City of Salinas, California
ATTEST:

_________________________
Patricia M. Barajas, City Clerk

RESOLUTION NO. ________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SALINAS AUTHORIZING THE CHANGE OF OWNERSHIP OF 1030 FAIRVIEW AVE, SALINAS, CA TO 1030 FAIRVIEW LP, A DELAWARE LIMITED PARTNERSHIP

AND AUTHORIZING THE AMENDMENT OF THE STANDARD AGREEMENT

FOR HOMEKEY FUNDS WITH THE DEPARTMENT OF HOUSING AND

COMMUNITY DEVELOPMENT TO REFLECT SAID CHANGE

WHEREAS, on February 16, 2022, the City of Salinas, Shangri -La Industries LLC, Step Up on Second Street, Inc. received an award notification from the Department of Housing and Community Development for its Homekey Round 2 application; and

WHEREAS, on March 16, 2022, the City of Salinas, Shangri-La Industries LLC, Step Up on Second Street, Inc. , and the Department of Housing and Community Development (“HCD”) entered into a Standard Agreement (2 1-HK- 17097) for Homekey Funds totaling $13,251,663.00 (“Standard Agreement”) for the purchase and rehabilitation of 1030 Fairview Ave , Salinas, California (“the Property”); and

WHEREAS, on April 6, 2022, the Monterey County Clerk-Recorder officially recorded 1030 Fairview LP, a Delaware Limited Partnership as the owner of the Property; and

WHEREAS, the City of Salinas concurs with the necessary change of ownership for the Step Up on Fairview Homekey project located at the Property to that of the officially recorded owner, 1030 Fairview LP, a Delaware Limited Partnership, and authorizes the inclusion of the Property owner as a party to the Standard Agreement and any other documents deemed applicable by HCD.

NOW, THEREFORE, BE IT RESOLVED THAT, the City Council of the City of Salinas does hereby:

1. Concurs with the transfer of ownership of the Property to the officially recorded owner, 1030 Fairview LP, a Delaware Limited Partnership.

2. Authorizes the amendment of the Standard Agreement and any other documents deemed applicable by HCD to include and/or accurately reflect the officially recorded owner of the Property, 1030 Fairview LP, a Delaware Limited Partnership.

3. The Salinas City Council authorizes the City Manager or designee to execute any required amendments or documents deemed necessary by HCD to incorporate the officially recorded owner of the Property on behalf of the City of Salinas for participation in the Homekey program.

PASSED AND ADOPTED this 10th day of October 2023, by the following vote:

Ayes:

Noes:

Abstain:

Absent:

________________________________
Kimbley Craig, Mayor
City of Salinas, California
ATTEST:

_________________________
Patricia M. Barajas, City Clerk

RESOLUTION NO. ________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SALINAS AUTHORIZING THE CHANGE OF OWNERSHIP OF 180 S. SANBORN RD, SALINAS, CA TO 180 SANBORN LP, A DELAWARE LIMITED PARTNERSHIP

AND AUTHORIZING THE AMENDMENT OF THE STANDARD AGREEMENT

FOR HOMEKEY FUNDS WITH THE DEPARTMENT OF HOUSING AND

COMMUNITY DEVELOPMENT TO REFLECT SAID CHANGE

WHEREAS, on February 16, 2022, the City of Salinas, Shangri -La Industries LLC, and Step Up on Second Street, Inc. received an award notification from the Department of Housing and Community Development for its Homekey Round 2 application; and

WHEREAS, on March 17, 2022, the City of Salinas, Shangri-La Industries LLC, Step Up on Second Street, Inc. , and the Department of Housing and Community Development (“HCD”) entered into a Standard Agreement (21 -HK- 17100) for Homekey Funds totaling $1 6,364,786.00 (“Standard Agreement”) fo r the purchase and rehabilitation of 180 S. Sanborn Road, Salinas, California (“the Property”); and

WHEREAS, on March 22 , 2022 , the Monterey County Clerk -Recorder officially recorded 180 SANBORN LP, a Delaware Limited Partnership as the owner of the Property; and

WHEREAS, the City of Salinas concurs with the necessary change of ownership for the Step Up on Sanborn Homekey project located at the Property to that of the officially recorded owner, 180 Sanborn LP, a Delaware Limited Partnership, and authorizes the inclusion of the Property owner as a party to the Standard Agreement and any other documents deemed applicable by HCD.

NOW, THEREFORE, BE IT RESOLVED THAT, the City Council of the City of Salinas does hereby:

1. Concurs with the transfer of ownership of the Property to the officially recorded owner, 180 Sanborn LP, a Delaware Limited Partnership.

2. Authorizes the amendment of the Standard Agreement and any other documents deemed applicable by HCD to include and/or accurately reflect the officially recorded owner of the Property, 180 Sanborn LP, a Delaware Limited Partnership.

3. The Salinas City Council authorizes the City Manager or designee to execute any required amendments or documents deemed ne cessary by HCD to incorporate the officially recorded owner of the Property on behalf of the City of Salinas for participation in the Homekey program.

PASSED AND ADOPTED this 10th day of October 2023, by the following vote:

Ayes:

Noes:

Abstain:

Absent:

________________________________
Kimbley Craig, Mayor
City of Salinas, California
ATTEST:

_________________________
Patricia M. Barajas, City Clerk

City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#23-589, Version: 1
ESRI Software Maintenance Renewal
Approve a Resolution approving the renewal of various ESRI GIS products in an amount not to exceed $53,295.07.

City of Salinas Printed on 10/5/2023Page 1 of 1
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CITY OF SALINAS

COUNCIL STAFF REPORT

DATE: OCTOBER 10, 2023
DEPARTMENT: ADMINISTRATION
FROM: DAVID JACOBS, PUBLIC WORKS DIRECTOR
BY: DAVID JACOBS, PUBLIC WORKS DIRECTOR
TITLE: ESRI SOFTWARE MAINTENANCE RENEWAL

RECOMMENDED MOTION:

A motion to approve a resolution to allow the renewal of various ESRI GIS products in an amount not to exceed $53,295.07.

EXECUTIVE SUMMARY:

The City of Salinas continues to maintain a Geographical Information System (GIS) using the ESRI product line . GIS is a framework for gathering, managing, and analyzing data . The ESRI licensing program is for customers, like the City who use ESRI products to access, update and manage a GIS system.

BACKGROUND:

The City currently uses ESRI software and platforms for its day-to-day GIS operations. Software includes ArcGIS desktop, ArcGIS sp atial analyst, ArcGIS online creator, ArcGIS Developer, ARCGIS Enterprise, and ARCGIS enterprise editor. Each of these applications requires seat licenses that are renewed on an annual basis.

Maintaining software licenses is necessary for the maintenance and operations of multiple staff activities and maintaining staff collaboration tools. The current resolution will authorize the continuation of maintaining core ESRI desktop environments.

Funding has been submitted for Council approval as part of the FY 2023-24 Annual Budget.

CEQA CONSIDERATION:

Not a Project . The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

Page | 2
STRATEGIC PLAN INITIATIVE:

This request supports City Council’s Strategic Goals and Strategies of Effective and Culturally Responsive Government, by ensuring that the information systems can support City programs, projects, and City services for the community.

DEPARTMENTAL COORDINATION:

The Finance department will continue to work with all affected departments during software upgrades or patch releases.

FISCAL AND SUSTAINABILITY IMPACT:

Funding for this purchase is part of the FY 2023-24 Annual Budget. There is no recommended action for new appropriations.

ATTACHMENTS:

1. Resolution

2. ESRI Quote

Page | 1

RESOLUTION NO. (N.C.S.)

A RESOLUTION OF THE CITY COUNCIL OF SALINAS TO APPROVE THE

RENEWAL OF ESRI LICENSES

WHEREAS, the City desires to renew and maintain its ESRI application licensing; and

WHEREAS, ESRI, will provide application software licensing for the City of Salinas

NOW, THEREFORE, BE IT RESOLVED that pursuant to Salinas Municipal Code section 12-27 the Salinas City Council hereby authorizes the City Manager and the Purchasing Agent to purchase the renewal of ESRI licenses in an amount not to exceed $53,295.07.

PASSED AND APPROVED this 10th day of October 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

_______________________
Kimbley Craig, Mayor

ATTEST:

_________________________
Patricia M. Barajas, City Clerk
Subject: Renewal Quotation
Date: 09/08/2023
To:

Organization: City of Salinas
Public Works
Fax #: 8317587935 Phone #: 831-758-7379
From: Heather Carmody
Fax #: 909-793-4801 Phone #: +19093692314 Ext. 2314
Email: [email protected]
Number of pages transmitted Quotation #26161748
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Esri Inc
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10 1 52384 3,300.00 3,300.00
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Item Qty Material# Unit Price Extended Price _______________________________________________________________________________ _______________________________________________________________________________ Date: 08/07/2023 Quotation Number: 26161748
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4010 2 86500 1,320.00 2,640.00
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5010 1 87232 550.00 550.00
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7010 1 87198 550.00 550.00
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8010 1 100571 550.00 550.00
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9010 5 153148 550.00 2,750.00
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Date: 08/07/2023 Quotation Number: 26161748
380 New York St
Redlands, CA 92373-8118
Phone: +190936923142314
Fax #: 909-793-4801
Quotation
11010 2 161328 5,500.00 11,000.00
ArcGIS Enterprise Standard Up to Four Cores Mainten ance Start Date: 11/02/2023
End Date: 11/01/2024
12010 1 161366 2,750.00 2,750.00
ArcGIS Network Analyst for ArcGIS GIS Server Standa rd Up to Four Cores Maintenance Start Date: 11/02/2023
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15010 30 166893 227.84 6,835.07
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16010 30 166893 220.00 6,600.00
ArcGIS Enterprise Editor Annual Subscription
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Item Subtotal 53,295.07
Estimated Tax 0.00
Total USD 53,295.07
DUNS/CEC: 06-313-4175 CAGE: 0AMS3
Item Qty Material# Unit Price Extended Price _______________________________________________________________________________ _______________________________________________________________________________

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Date: 08/07/2023 Quotation Number: 26161748
380 New York St
Redlands, CA 92373-8118
Phone: +190936923142314
Fax #: 909-793-4801
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Date: 08/07/2023 Quotation Number: 26161748
380 New York St
Redlands, CA 92373-8118
Phone: +190936923142314
Fax #: 909-793-4801
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Date: 08/07/2023 Quotation No: 26161748 Customer No: 8985 380 New York St
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Phone: +190936923142314
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Quotation
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#23-598, Version: 1
City Hall Emergency Roof Repair, Project No. 8170
Approve a Resolution authorizing the Interim City Manager to execute Contract Change Order No. 3 and related documents to F C & Sons Roofing, Inc. for the City Hall Emergency Roof Repair, Project No. 8170, in the amount of $748,122.00, and authorize 20% of the new contract amount for construction contingencies ($365,708.80) for the City Hall Emergency Roof Repair, Project No. 8170.

City of Salinas Printed on 10/5/2023Page 1 of 1
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CITY OF SALINAS

COUNCIL STAFF REPORT

DATE: OCTOBER 10, 2023
DEPARTMENT: PUBLIC WORKS DEPARTMENT
FROM: DAVID JACOBS, P.E., L.S., PUBLIC WORKS DIRECTOR
BY: JONATHAN ESTEBAN, ASSISTANT ENGINEER
TITLE: CITY HALL EMERGENCY ROOF REPAIR, PROJECT NO. 8170

RECOMMENDED MOTION:

A motion to approve a Resolution to:
1) Authorize the City Manager to execute Contract Change Order No. 4 to F C & Sons Roofing, Inc. for the City Hall Emergency Roof Repair Project, CIP No . 8170, in the amount of $748,122.00 and authorize the City Manager to execute all necessary documents related to Contract Change Order No. 4; and
2) Authorize 20% of the new contract amount for construction contingencies ($370,332.80) for the City Hall Emergency Roof Repair Project, CIP No. 8170.

EXECUTIVE SUMMARY:

On April 4, 2023, City Council approved Resolution 22627 awarding an emergency construction contract to F C & Sons Roofing , Inc. for the City Hall Emergency Roof Repair Project, CIP No. 8170 in the amount of $646,271.

On June 13, 2023, City Council approved Resolution 22698 authorizing approval of Contract Change Order No. 1 for the abatement of asbestos within City Hall in the amount of $412,031.

During roof tear off, the existing metal roof deck was exposed and determined to be compromised due to rust in significant portions of the roof. City staff consulted with a structural engineer and determined that the metal deck would require replacement prior to installing the new roof. Contract Change Order No. 2 was authorized in the amount of $22,120.00 for installation of a layer of 6- mil plastic ( poly) on the metal roof to cover holes over the abatement space. Contract Change Order No. 3 was authorized in the amount of $23,120.00 to lower roof drains and install 10 -mil poly to prevent rain from entering the building from the roof.

Contract Change Order No. 4 for replacement of metal roof deck and all ancillary work including additional abatement work and removal of lighting and ducting supported by the deck in the amount of $748,122.00 is above the authorized 20% construction contingency ($211,660.20) and requires council approval, per Policy 75-1.

Page | 2
BACKGROUND:

On April 4, 2023, City Council approved Resolution 22627 awarding an emergency construction contract to F C & Sons Roofing , Inc. for the City Hall Emergency Roof Repair Project, CIP No. 8170 in the amount of $ 646,271.00. The contract was awarded to resolve the immediate issue of roof leaks causing disturbance to staff and damage to equipment within City Hall. It was intended abate, remediat e, repair, and make the needed building improvements after roof leaks were repaired. However, following execution of the contract and during pre-construction of the project, the Contractor discovered that the existing asbestos -containing fireproofing below the roof deck was friable and would be disturbed during the emergency roof repair activities, creating a potential hazard to staff below the first-floor roof. It was recommended that the asbestos -containing fireproofing spray within the first-floor roof be abated prior to emergency roof repair work.

On June 13, 2023, City Council approve d Resolution 22698 authorizing approval of Contract Change Order No. 1 in the amount of $412,031.00 to perform asbestos abatement necessary within first floor of City H all to safely perform roof repairs. Following removal of the lightweight concrete, the existing metal roof deck was exposed and determined to be compromised due to rust in significant portions of the roof. City staff consulted with a structural engineer and determined that the metal deck required replacement prior to installation of the new roof system.

Contract Change Order No. 2 was authorized by the City Engineer in the amount of $22,120.00 to install one layer of plastic (poly) sheeting on the metal roof to cover holes over the abatement space as required by Air District.

Contract Change Order No. 3 was authorized by the City Engineer in the amount of $23,120.00 to lower roof drains and install a layer of 10-mil poly to prevent any rain from entering the structure prior to the installation of the new roof.

Contract Change Order No. 4 (CCO 4) directs the contractor to perform additional abatement above the Fire TI space and to replace the metal decking in-kind in the amount of $748,122.00.

The scope includes removal and disposal of existing metal deck, removal and disposal of anything supported by the metal deck including interior lighting and ductwork, installation of scaffolding and containment on roof for removal of metal deck where asbestos fireproofing cannot be removed from below, removal and disposal of existing parapet wall and roof section around the perimeter of roof, and installation of new metal decking.

Pursuant to Department Policy 75 -1, City Council approval and authorization is required for Contract Change Orders exceeding $100,000, or when the cumulative total of Contrac t Change Orders exceeds 10% of the original contract amount. On June 13, 2023, Resolution No. 22698 authorized 20% of new contract amount for construction contingencies for an amount of $211,660.00. However, this amount of authorized contingency is insuffi cient to cover CCO 4 in the amount of $748,122.00.

Staff is seeking Council approval of Contract Change Order No. 4 to replace the compromised metal deck including ancillary abatement work and approval of an additional 20% construction contingencies of the new contract amount, $370,332.80. If approved, the new contract amount will be $1,851,664.00 with CCO 4 and the new total not to exceed amount for construction will be $2,221,996.80. See table 1 below for a breakdown.

Page | 3
Table 1: Construction Cost Request Breakdown
Description Contract Amount Total Contract Allocation*
Original Contract $646,271.00 $743,211.65
Change Order No. 1 $412,031.00 $1,269,962.40
Change Order No. 2 $ 22,120.00
Change Order No. 3 $ 23,120.00
Change Order No. 4 $748,122.00 $2,221,996.80
TOTAL $1,851,664.00
*Total Contract Allocation includes contract allocations along with construction contingencies.

CEQA CONSIDERATION:

The City of Salinas has determined that the proposed action is categorically exempt from environmental review under the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15301).

STRATEGIC PLAN INITIATIVE:

This project addresses the current City Council’s Goals of Operational Efficiency and Public Safety.

DEPARTMENTAL COORDINATION:

The Public Works Department is collaborating with Legal, Administration and Finance Departments.

FISCAL AND SUSTAINABILITY IMPACT:

There are sufficient funds within the project CIP 8170 to approve Contract Change Order No. 4, $748,122.00, and authorize an additional 20% of the new contract amount, $ 370,332.80, for construction contingencies.

ATTACHMENTS:

Resolution

1 RESOLUTION NO. (N.C.S.)

A RESOLUTION AUTHORIZING APPROVAL OF CONTRACT CHANGE ORDER NO. 4 FOR THE CITY HALL EMERGENCY ROOF REPAIR AND AUTHORIZING 20% OF THE NEW CONTRACT AMOUNT FOR CONSTRUCTION CONTINGENCIES FOR THE CITY HALL EMERGENCY ROOF REPAIR PROJECT, CIP NO. 8170

WHEREAS, On April 4, 2023, City Council pursuant to Resolution No.22627 awarded an emergency construction contract to F C & Sons Roofing, Inc. for the City Hall Emergency Roof Repair Project CIP No. 8170 in the amount of $646,271.00; and

WHEREAS, On June 13, 2023, City Council approved Resolution 22698 authorizing approval of Contract Change Order No. 1 for the abatement of asbestos -containing fireproofing within City Hall in the amount of $412,031.00 and an additional 20% contingencies ($211,660.20); and

WHEREAS, During roof tear off, the existing metal roof deck was exposed and determined to be compromised due to rust in significant portions of the roof; and WHEREAS, Staff consulted with a structural engineer and determined that the metal deck required replacement prior to installation of the new roof system; and

WHEREAS, Contract Change Order No. 2 was authorized in the amount of $22,120.00 for installation of one layer of poly on the metal roof to cover holes over the abatement space; and

WHEREAS, Contract Change Order No. 3 was authorized in the amount of $23,120.00 to lower roof drains and install 10-mil poly to prevent rain water from entering the structure prior to roof installation; and

WHEREAS, Contract Change Order No. 4 directs the contractor to perform additional abatement necessary to remove the existing compromi sed metal roof deck and replace in -kind.

The scope includes removal and disposal of existing metal deck, removal and disposal of anything supported by the metal deck including interior lighting and ductwork, installation of scaffolding and containment on roof for removal of metal deck where asbestos fireproofing cannot be removed from below, removal and disposal of existing parapet wall and roof section around perimeter of roof, and installation of new metal deck.; and

WHEREAS, Department Policy 75-1 (Resolution No. 21528), requires Council approval for all contract change orders above $100,000 or above 10% of the contract amount; and

WHEREAS, upon approval of Contract Change Order No. 4 the 20% construction contingency authorized per Resolution 22698 will be exhausted; and

WHEREAS, staff requests approval of an additional 20% construction contingencies of the new contract amount; and

WHEREAS, the City of Salinas has determined that the proposed action is categorically 2 exempt from environmental review under the California Environmental Quality Act (CEQA Guidelines Section 15301).

NOW, THEREFORE, BE IT RESOLVED that the City Council approves Contract Change Order No. 4 to F C & Sons Roofing, Inc. for the City Hall Emergency Roof Repair, Project No. 8170, in the amount of $748,122.00 and authorize the City Manager to execute all necessary documents related to Contract Change Order No. 4; and
BE IT FURTHER RESOLVED that the City Council authorizes an additional 20% of the new contract amount of $ 370,332.80 for construction contingencies for the City Hall Emergency Roof Repair, Project No. 8170.

PASSED AND APPROVED this 10th day of October 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

________________________
Kimbley Craig, Mayor

ATTEST:

_________________________
Patricia M. Barajas, City Clerk
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#23-606, Version: 1
Staffing for Adequate Fire and Emergency Response (SAFER) Grant Acceptance Approve a Resolution accepting the Fiscal Year 2022 Staffing for Adequate Fire and Emergency Response (SAFER) grant award in the amount of $4,740,042.15.

City of Salinas Printed on 10/5/2023Page 1 of 1
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CITY OF SALINAS

COUNCIL STAFF REPORT

DATE: OCTOBER 10, 2023
DEPARTMENT: FIRE DEPARTMENT
FROM: SAMUEL KLEMEK, FIRE CHIEF
BY: ESTEFANIA VARGAS, MANAGEMENT ANALYST
TITLE: FY 2022 SAFER GRANT ACCEPTANCE

RECOMMENDED MOTION:

It is recommended that the City Council accept the FY 2022 Staffing for Adequate Fire and Emergency Response (SAFER) grant award in the amount of $4,740,042.15.

EXECUTIVE SUMMARY:

The SAFER Grant program, administered by the United States Department of Homeland Security, is a federal initiative that offers financial support to local and state agencies for the purpose of increasing the number of firefighters to help communities meet industry minimum standards and attain 24-hour staffing to provide adequate protection from fire and fire-related hazards. The City of Salinas Fire Department successfully applied for and received a grant of $4,740,042.15. This funding will be allocated ove r a span of three years to cover the expenses associated with hiring nine additional Firefighter positions.

BACKGROUND:

The SAFER grant program aims to offer crucial financial support to local and state agencies, specifically geared towards enhancing the recruitment, retention, and hiring of emergency response personnel. In March 2023, the Salinas Fire Department sought to acquire funding from SAFER to upstaff by nine additional positions. The department believes this move is essential to strengthen our ability to respond effectively to fire emergencies and other critical incidents within our community given the forthcoming increase in population.

Salinas Fire is already stretched thin, providing timely and efficient service from only six stations.

From 2020-2023, we have witnessed an annual average increase of 5.4% in emergency calls, indicating a consistent rise in demand for our services. Moreover, Salinas falls significantly short of the recommended national standard of 1.2 firefighters per 1000 resid ents, with only 0.58 firefighters per 1000 residents currently serving. As population growth accompanies development and drives the demand for emergency services, it is paramount that SFD maintains the ability to respond equitably to all residents within a 6-minute timeframe. The imminent housing Page | 2
development to the north and east of the city will undoubtedly exacerbate the demand for service.

Given the impending housing development and the continuous surge in emergency calls, it is imperative to bolster our department with additional resources.

The grant funding, totaling $4,740,042.15, will be distributed over a three -year period, and is designated to cover the expenses associated with hiring nine more firefighters , covering the full cost of the positions including fringe benefits. This allocation will have a profound and positive impact on our Fire Department's capacity to provide prompt, efficient, and equitable emergency services to our residents. Importantly, this grant comes with no local share requirement. This grant offers a unique opportunity to enhance our emergency response capabilities without diverting local resources from other essential services.

By accepting the SAFER Grant, we will not only improve our community's safety but also ensure that our Fire Department is adequately staffed to meet the growing demands of our city. This grant aligns with our commitment to the protection of life, property, and the environment for the residents of Salinas.

CEQA CONSIDERATION:

Not a Project . The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

STRATEGIC PLAN INITIATIVE:

Accepting the SAFER grant aligns with the following City of Salinas’ Strategic goals of:

Public Safety
Effective and Culturally Responsive Government

DEPARTMENTAL COORDINATION:

To ensure strategic alignment of efforts, the Salinas Fire Department requires the collaboration of the Finance Department to monitor the SAFER fund and fulfill reporting requirements.

FISCAL AND SUSTAINABILITY IMPACT:

The SAFER grant does not require a local match commitment.

ATTACHMENTS:

Staff report
Resolution
Award letter
Page | 1

RESOLUTION NO. (N.C.S.)

ACCEPTANCE OF THE SAFER (STAFFING FOR ADEQUATE FIRE AND EMERGENCY RESPONSE) GRANT AWARD IN THE AMOUNT OF $4,740,042.15.

WHEREAS, the City of Salinas Fire Department has diligently applied for and successfully secured the FY 2022 Staffing for Adequate Fire and Emergency Response (SAFER) grant award from the United States Department of Homeland Security, totaling $4,740,042.15; and

WHEREAS, the SAFER Grant program has as a primary objective the augmentation of recruitment, retention, and hiring of emergency response personnel to help fire agencies adequately protect against fire and fire -related hazards while meeting critical industry standards; and

WHEREAS, the City of Salinas Fire Department recognizes the urgent need to enhance its capacity to respond effectively to fire emergencies and other critical incidents within our community, particularly in light of the impending increase in population and demand for emergency services; and

WHEREAS, Salinas Fire Department currently operates from only six stations and has experienced a consistent annual average increase of 5.4% in emergency calls from 2020 to 2023 , while falling significantly below the recommended industry standard of 1.2 firefighters per 1000 residents, signifying a pressing need for additional resources to meet the growing demand for services; and

WHEREAS, the City of Salinas Fire Department is committed to providing equitable emergency responses to all residents within a 6-minute timeframe; and

WHEREAS, recognizing the significance of managing the grant effectively and efficiently, the City of Salinas hereby requests the creation of the SAFER Fund, dedicated to appropriately managing the requirements of the SAFER grant; and

WHEREAS, the grant funding of $4,740,042.15 will be distributed over a period of three years, covering all costs associated with hiring nine additional Firefighter positions, including fringe benefits.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Salinas hereby accepts the FY 2022 SAFER grant award in the amount of $4,740,042.15, recognizing the significant positive impact it will have on the City of Salinas Fire Department's capacity to provide prompt, efficient, and equitable emergency services to our residents.

PASSED AND APPROVED this 25 day of September 2023, by the following vote:

AYES:

NOES:

Page | 2

ABSENT:

ABSTAIN:

APPROVED:

_______________________
Kimbley Craig, Mayor

ATTEST:

_________________________
Patricia M. Barajas, City Clerk
Award Letter
U.S. Department of Homeland Security
Washington, D.C. 20472
Effective date: 09/15/2023
Estefania Vargas

CITY OF SALINAS
200 LINCOLN AVE
SALINAS, CA 93901
EMW-2022-FF-00490
Dear Estefania Vargas,
Congratulations on behalf of the Department of Homeland Security. Your application submitted for the Fiscal Year (FY) 2022 Staffing for Adequate Fire and Emergency Response (SAFER) Grant funding opportunity has been approved in the amount of $4,740,042.15 in Federal funding.

FEMA has waived, in part or in full, one or more requirements for this grant award. See the Summary Award Memo for additional information about Economic Hardship Waivers.

Before you request and receive any of the Federal funds awarded to you, you must establish acceptance of the award through the FEMA Grants Outcomes (FEMA GO) system. By accepting this award, you acknowledge that the terms of the following documents are incorporated into the terms of your award:

Summary Award Memo - included in this document
Agreement Articles - included in this document
Obligating Document - included in this document
2022 SAFER Notice of Funding Opportunity (NOFO) - incorporated by reference Please make sure you read, understand, and maintain a copy of these documents in your official file for this award.

Sincerely,

PAMELA WILLIAMS
Assistant Administrator, Grant Programs
Summary Award Memo
Program: Fiscal Year 2022 Staffing for Adequate Fire and Emergency Response Recipient: CITY OF SALINAS
UEI-EFT: CHDWBL29G9Z5

DUNS number: 010919447
Award number: EMW-2022-FF-00490
Summary description of award
The purpose of the SAFER Grant Program is to provide funding directly to fire departments and volunteer firefighter interest organizations to assist in increasing the number of firefighters to help communities meet industry minimum standards and attain 24-hour staffing to provide adequate protection from fire and fire-related hazards, and to fulfill traditional missions of fire departments. After careful consideration, FEMA has determined that the recipient's project or projects submitted as part of the recipient's application and detailed in the project narrative as well as the request details section of the application ― including budget information ― was consistent with the SAFER Grant Program’s purpose and was worthy of award.

Except as otherwise approved as noted in this award, the information you provided in your application for Fiscal Year (FY) 2022 Staffing for Adequate Fire and Emergency Response (SAFER) Grant funding is incorporated into the terms and conditions of this award. This includes any documents submitted as part of the application.

Approved Economic Hardship Waivers
Position cost limit waiver
FEMA has waived the position cost limit requirement for this grant award. Costs are limited to the approved budget per position.

Cost share waiver
FEMA has waived the cost share requirement for this grant award. You are not required to contribute non-Federal funds for this grant award. The recipient is responsible for any costs that exceed the Federal funding provided for this grant award.

Minimum budget waiver
FEMA has waived the minimum budget requirement for this award.

Non-supplanting waiver
FEMA has waived the non-supplanting requirement for this award. SAFER grant funds may be used to replace funds that would be available from State or local sources or from the Bureau of Indian Affairs.

Amount awarded
The amount of the award is detailed in the attached Obligating Document for Award. The cost share amounts described in this award letter are based on the approved total project cost; however, the Federal funding available is limited based on the applicable position cost limit and the applicable cost share as applied to actual costs.

The following are the total approved budgeted estimates for object classes for all funded firefighter positions for this award (including Federal share plus your cost share, if applicable, as applied to the estimated costs):

Program Income $0.00
Approved scope of work
After review of your application, FEMA has approved the below scope of work. Justifications are provided for any differences between the scope of work in the original application and the approved scope of work under this award. You must submit scope or budget revision requests for FEMA's prior approval, via an amendment request, as appropriate per 2 C.F.R. § 200.308 and the FY2022 SAFER NOFO.

Approved request details:

Hiring of Firefighters
Object Class First Year Second Year Third Year Total
Personnel $834,059.16 $899,235.36 $962,181.81 $2,695,476.33 Fringe benefits $640,338.84 $678,370.50 $725,856.48 $2,044,565.82 Travel $0.00 $0.00 $0.00 $0.00
Equipment $0.00 $0.00 $0.00 $0.00
Supplies $0.00 $0.00 $0.00 $0.00
Contractual $0.00 $0.00 $0.00 $0.00
Construction $0.00 $0.00 $0.00 $0.00
Other $0.00 $0.00 $0.00 $0.00
Indirect charges $0.00 $0.00 $0.00 $0.00
Federal $1,474,398.00 $1,577,605.86 $1,688,038.29 $4,740,042.15 Non-federal $0.00 $0.00 $0.00 $0.00
Total $1,474,398.00 $1,577,605.86 $1,688,038.29 $4,740,042.15 Agreement Articles
Program: Fiscal Year 2022 Staffing for Adequate Fire and Emergency Response Recipient: CITY OF SALINAS
UEI-EFT: CHDWBL29G9Z5
DUNS number: 010919447
Award number: EMW-2022-FF-00490
Table of contents
New, Additional Firefighter(s)

BENEFITS FUNDED
-Health Costs are averaged and based upon current rates: Health Care - $26,220, IAFF Vision - $235.56 IAFF Dental - $1,821 -FLSA & Holiday hours per MOU- $4,400 average -Uniform Allowance $2000 -PERS Retirement apprx 13% of annual pay -Long Term Disability - $350 average -Medicare $1382 average -Life Insurance - $106 -Worker's Comp - 14% -Retirement -

13.54% (average) -Bilingual Pay -5% of base pay

NUMBER OF FIREFIGHTERS
9 ANNUAL

SALARY PRICE
ANNUAL

BENEFITS

TOTAL PER

FIREFIGHTER
Year 1 $92,673.24 $71,148.76 $163,822.00
Year 2 $99,915.04 $75,374.50 $175,289.54
Year 3 $106,909.09 $80,650.72 $187,559.81
3 Year Total $4,740,042.15
Article
1 Assurances, Administrative Requirements, Cost Principles, Representations and Certifications
Article
2 General Acknowledgements and Assurances
Article
3 Acknowledgement of Federal Funding from DHS
Article
4 Activities Conducted Abroad
Article
5 Age Discrimination Act of 1975
Article
6 Americans with Disabilities Act of 1990
Article
7 Best Practices for Collection and Use of Personally Identifiable Information Article
8 Civil Rights Act of 1964 – Title VI
Article
9 Civil Rights Act of 1968
Article
10 Copyright
Article
11 Debarment and Suspension
Article
12 Drug-Free Workplace Regulations
Article
13 Duplication of Benefits
Article
14 Education Amendments of 1972 (Equal Opportunity in Education Act) – Title IX Article
15 E.O. 14074 – Advancing Effective, Accountable Policing and Criminal Justice Practices to Enhance Public Trust and Public Safety
Article
16 Energy Policy and Conservation Act
Article
17 False Claims Act and Program Fraud Civil Remedies
Article
18 Federal Debt Status
Article
19 Federal Leadership on Reducing Text Messaging while Driving Article
20 Fly America Act of 1974
Article
21 Hotel and Motel Fire Safety Act of 1990
Article
22 John S. McCain National Defense Authorization Act of Fiscal Year 2019 Article
23 Limited English Proficiency (Civil Rights Act of 1964, Title VI) Article
24 Lobbying Prohibitions
Article
25 National Environmental Policy Act
Article
26 Nondiscrimination in Matters Pertaining to Faith-Based Organizations Article
27 Non-Supplanting Requirement
Article
28 Notice of Funding Opportunity Requirements
Article
29 Patents and Intellectual Property Rights
Article
30 Procurement of Recovered Materials
Article
31 Rehabilitation Act of 1973
Article
32 Reporting of Matters Related to Recipient Integrity and Performance Article
33 Reporting Subawards and Executive Compensation
Article
34 Required Use of American Iron, Steel, Manufactured Products, and Construction Materials
Article
35 SAFECOM
Article
36 Terrorist Financing
Article
37 Trafficking Victims Protection Act of 2000 (TVPA)
Article
38 Universal Identifier and System of Award Management
Article
39 USA PATRIOT Act of 2001
Article
40 Use of DHS Seal, Logo and Flags
Article
41 Whistleblower Protection Act
Article
42 Environmental Planning and Historic Preservation (EHP) Review Article
43 Applicability of DHS Standard Terms and Conditions to Tribes Article
44 Acceptance of Post Award Changes
Article
45 Disposition of Equipment Acquired Under the Federal Award Article
46 Prior Approval for Modification of Approved Budget
Article
47 Indirect Cost Rate
Article
48 Award Performance Goals
Article 1 Assurances, Administrative Requirements, Cost Principles, Representations and Certifications
I. DHS financial assistance recipients must complete either the Office of Management and Budget (OMB) Standard Form 424B Assurances – Non- Construction Programs, or OMB Standard Form 424D Assurances – Construction Programs, as applicable. Certain assurances in these documents may not be applicable to your program, and the DHS financial assistance office (DHS FAO) may require applicants to certify additional assurances. Applicants are required to fill out the assurances as instructed by the awarding agency. II. DHS financial assistance recipients are required to follow the applicable provisions of the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards located at Title 2, Code of Federal Regulations (C.F.R.) Part 200 and adopted by DHS at 2 C.F.R.Part 3002. III. By accepting this agreement, recipients, and their executives, as defined in 2 C.F.R. § 170.315, certify that their policies are in accordance with OMB’s guidance located at 2 C.F.R. Part 200, all applicable federal laws, and relevant Executive guidance.

Article 2 General Acknowledgements and Assurances
All recipients, subrecipients, successors, transferees, and assignees must acknowledge and agree to comply with applicable provisions governing DHS access to records, accounts, documents, information, facilities, and staff. I.

Recipients must cooperate with any DHS compliance reviews or compliance investigations conducted by DHS. II. Recipients must give DHS access to examine and copy records, accounts, and other documents and sources of information related to the federal financial assistance award and permit access to facilities or personnel. III. Recipients must submit timely, complete, and accurate reports to the appropriate DHS officials and maintain appropriate backup documentation to support the reports. IV. Recipients must comply with all other special reporting, data collection, and evaluation requirements, as prescribed by law, or detailed in program guidance. V. Recipients (as defined in 2 C.F.R. Part 200 and including recipients acting as pass-through entities) of federal financial assistance from DHS or one of its awarding component agencies must complete the DHS Civil Rights Evaluation Tool within thirty (30) days of receipt of the Notice of Award for the first award under which this term applies. Recipients of multiple awards of DHS financial assistance should only submit one completed tool for their organization, not per award. After the initial submission, recipients are required to complete the tool once every two (2) years if they have an active award, not every time an award is made. Recipients should submit the completed tool, including supporting materials, to [email protected]. This tool clarifies the civil rights obligations and related reporting requirements contained in the DHS Standard Terms and Conditions. Subrecipients are not required to complete and submit this tool to DHS. The evaluation tool can be found at
https://www.dhs.gov/publication/dhs-civil-rights-evaluation-tool. DHS Civil Rights Evaluation Tool | Homeland Security. The DHS Office for Civil Rights and Civil Liberties will consider, in its discretion, granting an extension if the recipient identifies steps and a timeline for completing the tool. Recipients should request extensions by emailing the request to [email protected] prior to expiration of the 30-day deadline.

Article 3 Acknowledgement of Federal Funding from DHS
Recipients must acknowledge their use of federal funding when issuing statements, press releases, requests for proposal, bid invitations, and other documents describing projects or programs funded in whole or in part with federal funds.

Article 4 Activities Conducted Abroad
Recipients must ensure that project activities performed outside the United States are coordinated as necessary with appropriate government authorities and that appropriate licenses, permits, or approvals are obtained.

Article 5 Age Discrimination Act of 1975
Recipients must comply with the requirements of the Age Discrimination Act of 1975, Public Law 94-135 (1975) (codified as amended at Title 42, U.S. Code, § 6101 et seq.), which prohibits discrimination on the basis of age in any program or activity receiving federal financial assistance.

Article 6 Americans with Disabilities Act of 1990
Recipients must comply with the requirements of Titles I, II, and III of the Americans with Disabilities Act, Pub. L. 101-336 (1990) (codified as amended at 42 U.S.C. §§ 12101– 12213), which prohibits recipients from discriminating on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities.

Article 7 Best Practices for Collection and Use of Personally Identifiable Information
Recipients who collect personally identifiable information (PII) are required to have a publicly available privacy policy that describes standards on the usage and maintenance of the PII they collect. DHS defines PII as any information that permits the identity of an individual to be directly or indirectly inferred, including any information that is linked or linkable to that individual. Recipients may also find the DHS Privacy Impact Assessments: Privacy Guidance and Privacy Template as useful resources respectively.

Article 8 Civil Rights Act of 1964 – Title VI
Recipients must comply with the requirements of Title VI of the Civil Rights Act of 1964 (codified as amended at 42 U.S.C. § 2000d et seq.), which provides that no person in the United States will, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance.

DHS implementing regulations for the Act are found at 6 C.F.R. Part 21 and 44 C.F.R. Part 7.

Article 9 Civil Rights Act of 1968
Recipients must comply with Title VIII of the Civil Rights Act of 1968, Pub. L. 90- 284, as amended through Pub. L. 113-4, which prohibits recipients from discriminating in the sale, rental, financing, and advertising of dwellings, or in the provision of services in connection therewith, on the basis of race, color, national origin, religion, disability, familial status, and sex (see 42 U.S.C. § 3601 et seq.), as implemented by the U.S. Department of Housing and Urban Development at 24 C.F.R. Part 100. The prohibition on disability discrimination includes the requirement that new multifamily housing with four or more dwelling units—i.e., the public and common use areas and individual apartment units (all units in buildings with elevators and ground-floor units in buildings without elevators)—be designed and constructed with certain accessible features. (See 24 C.F.R. Part 100, Subpart D.)
Article 10 Copyright
Recipients must affix the applicable copyright notices of 17 U.S.C. §§ 401 or 402 and an acknowledgement of U.S. Government sponsorship (including the award number) to any work first produced under federal financial assistance awards.

Article 11 Debarment and Suspension
Recipients are subject to the non-procurement debarment and suspension regulations implementing Executive Orders (E.O.) 12549 and 12689, which are at 2 C.F.R. Part 180 as adopted by DHS at 2 C.F.R. Part 3002. These regulations restrict federal financial assistance awards, subawards, and contracts with certain parties that are debarred, suspended, or otherwise excluded from or ineligible for participation in federal assistance programs or activities.

Article 12 Drug-Free Workplace Regulations
Recipients must comply with drug-free workplace requirements in Subpart B (or Subpart C, if the recipient is an individual) of 2 C.F.R. Part 3001, which adopts the Government-wide implementation (2 C.F.R. Part 182) of Sec. 5152-5158 of the Drug-Free Workplace Act of 1988 (41 U.S.C. §§ 8101-8106).

Article 13 Duplication of Benefits
Any cost allocable to a particular federal financial assistance award provided for in 2 C.F.R. Part 200, Subpart E may not be charged to other federal financial assistance awards to overcome fund deficiencies; to avoid restrictions imposed by federal statutes, regulations, or federal financial assistance award terms and conditions; or for other reasons. However, these prohibitions would not preclude recipients from shifting costs that are allowable under two or more awards in accordance with existing federal statutes, regulations, or the federal financial assistance award terms and conditions may not be charged to other federal financial assistance awards to overcome fund deficiencies; to avoid restrictions imposed by federal statutes, regulations, or federal financial assistance award terms and conditions; or for other reasons.

Article 14 Education Amendments of 1972 (Equal Opportunity in Education Act) – Title IX
Recipients must comply with the requirements of Title IX of the Education Amendments of 1972, Pub. L. 92-318 (1972) (codified as amended at 20 U.S.C. § 1681 et seq.), which provide that no person in the United States will, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any educational program or activity receiving federal financial assistance. DHS implementing regulations are codified at 6 C.F.R. Part 17 and 44 C.F.R. Part 19.

Article 15 E.O. 14074 – Advancing Effective, Accountable Policing and Criminal Justice Practices to Enhance Public Trust and Public Safety Recipient State, Tribal, local, or territorial law enforcement agencies must comply with the requirements of section 12(c) of E.O. 14074. Recipient State, Tribal, local, or territorial law enforcement agencies are also encouraged to adopt and enforce policies consistent with E.O. 14074 to support safe and effective policing.

Article 16 Energy Policy and Conservation Act
Recipients must comply with the requirements of the Energy Policy and Conservation Act, Pub. L. 94- 163 (1975) (codified as amended at 42 U.S.C. § 6201 et seq.), which contain policies relating to energy efficiency that are defined in the state energy conservation plan issued in compliance with this Act.

Article 17 False Claims Act and Program Fraud Civil Remedies Recipients must comply with the requirements of the False Claims Act, 31 U.S.C. §§3729- 3733, which prohibit the submission of false or fraudulent claims for payment to the Federal Government. (See 31 U.S.C. §§ 3801-3812, which details the administrative remedies for false claims and statements made.) Article 18 Federal Debt Status
All recipients are required to be non-delinquent in their repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowances, and benefit overpayments. (See OMB Circular A-129.) Article 19 Federal Leadership on Reducing Text Messaging while Driving Recipients are encouraged to adopt and enforce policies that ban text messaging while driving as described in E.O. 13513, including conducting initiatives described in Section 3(a) of the Order when on official government business or when performing any work for or on behalf of the Federal Government.

Article 20 Fly America Act of 1974
Recipients must comply with Preference for U.S. Flag Air Carriers (air carriers holding certificates under 49 U.S.C.) for international air transportation of people and property to the extent that such service is available, in accordance with the International Air Transportation Fair Competitive Practices Act of 1974, 49 U.S.C. § 40118, and the interpretative guidelines issued by the Comptroller General of the United States in the March 31, 1981, amendment to Comptroller General Decision B-138942.

Article 21 Hotel and Motel Fire Safety Act of 1990
Recipients must ensure that all conference, meeting, convention, or training space funded in whole or in part with federal funds complies with the fire prevention and control guidelines of Section 6 of the Hotel and Motel Fire Safety Act of 1990, 15 U.S.C. § 2225a
Article 22 John S. McCain National Defense Authorization Act of Fiscal Year 2019 Recipients, subrecipients, and their contractors and subcontractors are subject to the prohibitions described in section 889 of the John S. McCain National Defense Authorization Act for Fiscal Year 2019, Pub. L. No. 115-232 (2018) and 2 C.F.R. §§ 200.216, 200.327, 200.471, and Appendix II to 2 C.F.R. Part 200. Beginning August 13, 2020, the statute – as it applies to DHS recipients, subrecipients, and their contractors and subcontractors – prohibits obligating or expending federal award funds on certain telecommunications and video surveillance products and contracting with certain entities for national security reasons Article 23 Limited English Proficiency (Civil Rights Act of 1964, Title VI) Recipients must comply with Title VI of the Civil Rights Act of 1964, (42 U.S.C. § 2000d et seq.) prohibition against discrimination on the basis of national origin, which requires that recipients of federal financial assistance take reasonable steps to provide meaningful access to persons with limited English proficiency (LEP) to their programs and services. For additional assistance and information regarding language access obligations, please refer to the DHS Recipient Guidance:
https://www.dhs.gov/guidance- published-help-department- supported- organizations-provide-meaningful-access-people-limited and additional resources on http://www.lep.gov.

Article 24 Lobbying Prohibitions
Recipients must comply with 31 U.S.C. § 1352, which provides that none of the funds provided under a federal financial assistance award may be expended by the recipient to pay any person to influence, or attempt to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any federal action related to a federal award or contract, including any extension, continuation, renewal, amendment, or modification.

Article 25 National Environmental Policy Act
Recipients must comply with the requirements of the National Environmental Policy Act of 1969, (NEPA) Pub. L. 91-190 (1970) (codified as amended at 42 U.S.C. § 4321 et seq. and the Council on Environmental Quality (CEQ) Regulations for Implementing the Procedural Provisions of NEPA, which require recipients to use all practicable means within their authority, and consistent with other essential considerations of national policy, to create and maintain conditions under which people and nature can exist in productive harmony and fulfill the social, economic, and other needs of present and future generations of Americans Article 26 Nondiscrimination in Matters Pertaining to Faith-Based Organizations It is DHS policy to ensure the equal treatment of faith-based organizations in social service programs administered or supported by DHS or its component agencies, enabling those organizations to participate in providing important social services to beneficiaries. Recipients must comply with the equal treatment policies and requirements contained in 6 C.F.R. Part 19 and other applicable statues, regulations, and guidance governing the participations of faith- based organizations in individual DHS programs.

Article 27 Non-Supplanting Requirement
Recipients receiving federal financial assistance awards made under programs that prohibit supplanting by law must ensure that federal funds do not replace (supplant) funds that have been budgeted for the same purpose through non-federal sources.

Article 28 Notice of Funding Opportunity Requirements
All the instructions, guidance, limitations, and other conditions set forth in the Notice of Funding Opportunity (NOFO) for this program are incorporated here by reference in the award terms and conditions. All recipients must comply with any such requirements set forth in the program NOFO.

Article 29 Patents and Intellectual Property Rights
Recipients are subject to the Bayh-Dole Act, 35 U.S.C. § 200 et seq, unless otherwise provided by law. Recipients are subject to the specific requirements governing the development, reporting, and disposition of rights to inventions and patents resulting from federal financial assistance awards located at 37 C.F.R. Part 401 and the standard patent rights clause located at 37 C.F.R. § 401.14.

Article 30 Procurement of Recovered Materials
States, political subdivisions of states, and their contractors must comply with Section 6002 of the Solid Waste Disposal Act, Pub. L. 89-272 (1965), (codified as amended by the Resource Conservation and Recovery Act, 42 U.S.C. § 6962.) The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. Part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition.

Article 31 Rehabilitation Act of 1973
Recipients must comply with the requirements of Section 504 of the Rehabilitation Act of 1973, Pub. L. 93-112 (1973), (codified as amended at 29 U.S.C. § 794,) which provides that no otherwise qualified handicapped individuals in the United States will, solely by reason of the handicap, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance.

Article 32 Reporting of Matters Related to Recipient Integrity and Performance General Reporting Requirements: If the total value of any currently active grants, cooperative agreements, and procurement contracts from all federal awarding agencies exceeds $10,000,000 for any period of time during the period of performance of this federal award, then the recipients must comply with the requirements set forth in the government-wide Award Term and Condition for Recipient Integrity and Performance Matters located at 2 C.F.R. Part 200, Appendix XII, the full text of which is incorporated here by reference in the award terms and conditions.

Article 33 Reporting Subawards and Executive Compensation Reporting of first tier subawards. Recipients are required to comply with the requirements set forth in the government-wide award term on Reporting Subawards and Executive Compensation located at 2 C.F.R. Part 170, Appendix A, the full text of which is incorporated here by reference in the award terms and conditions.

Article 34 Required Use of American Iron, Steel, Manufactured Products, and Construction Materials
Recipients must comply with the “Build America, Buy America” provisions of the Infrastructure Investment and Jobs Act and E.O. 14005. Recipients of an award of Federal financial assistance from a program for infrastructure are hereby notified that none of the funds provided under this award may be used for a project for infrastructure unless: (1) all iron and steel used in the project are produced in the United States--this means all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States; (2) all manufactured products used in the project are produced in the United States—this means the manufactured product was manufactured in the United States; and the cost of the components of the manufactured product that are mined, produced, or manufactured in the United States is greater than 55 percent of the total cost of all components of the manufactured product, unless another standard for determining the minimum amount of domestic content of the manufactured product has been established under applicable law or regulation; and (3) all construction materials are manufactured in the United States—this means that all manufacturing processes for the construction material occurred in the United States. The Buy America preference only applies to articles, materials, and supplies that are consumed in, incorporated into, or affixed to an infrastructure project. As such, it does not apply to tools, equipment, and supplies, such as temporary scaffolding, brought to the construction site and removed at or before the completion of the infrastructure project. Nor does a Buy America preference apply to equipment and furnishings, such as movable chairs, desks, and portable computer equipment, that are used at or within the finished infrastructure project but are not an integral part of the structure or permanently affixed to the infrastructure project. Waivers When necessary, recipients may apply for, and the agency may grant, a waiver from these requirements. Information on the process for requesting a waiver from these requirements is on the website below. (a) When the federal agency has made a determination that one of the following exceptions applies, the awarding official may waive the application of the domestic content procurement preference in any case in which the agency determines that: (1) applying the domestic content procurement preference would be inconsistent with the public interest; (2) the types of iron, steel, manufactured products, or construction materials are not produced in the United States in sufficient and reasonably available quantities or of a satisfactory quality; or (3) the inclusion of iron, steel, manufactured products, or construction materials produced in the United States will increase the cost of the overall project by more than 25 percent. A request to waive the application of the domestic content procurement preference must be in writing. The agency will provide instructions on the format, contents, and supporting materials required for any waiver request. Waiver requests are subject to public comment periods of no less than 15 days and must be reviewed by the Made in America Office. There may be instances where an award qualifies, in whole or in part, for an existing waiver described at “Buy America” Preference in FEMA Financial Assistance Programs for Infrastructure | FEMA.gov. The awarding Component may provide specific instructions to Recipients of awards from infrastructure programs that are subject to the “Build America, Buy America” provisions. Recipients should refer to the Notice of Funding Opportunity for further information on the Buy America preference and waiver process.

Article 35 SAFECOM
Recipients receiving federal financial assistance awards made under programs that provide emergency communication equipment and its related activities must comply with the SAFECOM Guidance for Emergency Communication Grants, including provisions on technical standards that ensure and enhance interoperable communications.

Article 36 Terrorist Financing
Recipients must comply with E.O. 13224 and U.S. laws that prohibit transactions with, and the provisions of resources and support to, individuals and organizations associated with terrorism. Recipients are legally responsible to ensure compliance with the Order and laws.

Article 37 Trafficking Victims Protection Act of 2000 (TVPA) Trafficking in Persons. Recipients must comply with the requirements of the government-wide financial assistance award term which implements Section 106 (g) of the Trafficking Victims Protection Act of 2000 (TVPA), codified as amended at 22 U.S.C. § 7104. The award term is located at 2 C.F.R. § 175.15, the full text of which is incorporated here by reference.

Article 38 Universal Identifier and System of Award Management Requirements for System for Award Management and Unique Entity Identifier Recipients are required to comply with the requirements set forth in the government-wide financial assistance award term regarding the System for Award Management and Universal Identifier Requirements located at 2 C.F.R. Part 25, Appendix A, the full text of which is incorporated here by reference.

Article 39 USA PATRIOT Act of 2001
Recipients must comply with requirements of Section 817 of the Uniting and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act of 2001 (USA PATRIOT Act), which amends 18 U.S.C. §§ 175–175c.

Article 40 Use of DHS Seal, Logo and Flags
Recipients must obtain permission from their DHS FAO prior to using the DHS seal(s), logos, crests or reproductions of flags or likenesses of DHS agency officials, including use of the United States Coast Guard seal, logo, crests or reproductions of flags or likenesses of Coast Guard officials.

Article 41 Whistleblower Protection Act
Recipients must comply with the statutory requirements for whistleblower protections (if applicable) at 10 U.S.C § 2409, 41 U.S.C. § 4712, and 10 U.S.C. § 2324, 41 U.S.C. §§ 4304 and 4310.

Article 42 Environmental Planning and Historic Preservation (EHP) Review DHS/FEMA funded activities that may require an Environmental Planning and Historic Preservation (EHP) review are subject to the FEMA EHP review process.

This review does not address all federal, state, and local requirements. Acceptance of federal funding requires the recipient to comply with all federal, state and local laws. DHS/FEMA is required to consider the potential impacts to natural and cultural resources of all projects funded by DHS/FEMA grant funds, through its EHP review process, as mandated by: the National Environmental Policy Act; National Historic Preservation Act of 1966, as amended; National Flood Insurance Program regulations; and any other applicable laws and executive orders. General guidance for FEMA’s EHP process is available on the DHS/FEMA Website at:
https://www.fema.gov/grants/guidance-tools/environmental-historic. Specific applicant guidance on how to submit information for EHP review depends on the individual grant program and applicants should contact their grant Program Officer to be put into contact with EHP staff responsible for assisting their specific grant program. The EHP review process must be completed before funds are released to carry out the proposed project; otherwise, DHS/FEMA may not be able to fund the project due to noncompliance with EHP laws, executive orders, regulations, and policies. If ground disturbing activities occur during construction, applicant will monitor ground disturbance, and if any potential archaeological resources are discovered the applicant will immediately cease work in that area and notify the pass-through entity, if applicable, and DHS/FEMA.

Article 43 Applicability of DHS Standard Terms and Conditions to Tribes The DHS Standard Terms and Conditions are a restatement of general requirements imposed upon recipients and flow down to sub-recipients as a matter of law, regulation, or executive order. If the requirement does not apply to Indian tribes or there is a federal law or regulation exempting its application to Indian tribes, then the acceptance by Tribes of, or acquiescence to, DHS Standard Terms and Conditions does not change or alter its inapplicability to an Indian tribe. The execution of grant documents is not intended to change, alter, amend, or impose additional liability or responsibility upon the Tribe where it does not already exist.

Article 44 Acceptance of Post Award Changes
In the event FEMA determines that an error in the award package has been made, or if an administrative change must be made to the award package, recipients will be notified of the change in writing. Once the notification has been made, any subsequent requests for funds will indicate recipient acceptance of the changes to the award. Please call FEMA Grant Management Operations at (866) 927-5646 or via e-mail to: [email protected] if you have any questions.

Article 45 Disposition of Equipment Acquired Under the Federal Award For purposes of original or replacement equipment acquired under this award by a non-state recipient or non-state sub-recipients, when that equipment is no longer needed for the original project or program or for other activities currently or previously supported by a federal awarding agency, you must request instructions from FEMA to make proper disposition of the equipment pursuant to 2 C.F.R. section 200.313. State recipients and state sub-recipients must follow the disposition requirements in accordance with state laws and procedures.

Article 46 Prior Approval for Modification of Approved Budget Before making any change to the FEMA approved budget for this award, you must request prior written approval from FEMA where required by 2 C.F.R. section 200.308. For purposes of non-construction projects, FEMA is utilizing its discretion to impose an additional restriction under 2 C.F.R. section 200.308(f) regarding the transfer of funds among direct cost categories, programs, functions, or activities.

Therefore, for awards with an approved budget where the federal share is greater than the simplified acquisition threshold (currently $250,000), you may not transfer funds among direct cost categories, programs, functions, or activities without prior written approval from FEMA where the cumulative amount of such transfers exceeds or is expected to exceed ten percent (10%) of the total budget FEMA last approved. For purposes of awards that support both construction and non- construction work, FEMA is utilizing its discretion under 2 C.F.R. section 200.308(h)(5) to require the recipient to obtain prior written approval from FEMA before making any fund or budget transfers between the two types of work. You must report any deviations from your FEMA approved budget in the first Federal Financial Report (SF-425) you submit following any budget deviation, regardless of whether the budget deviation requires prior written approval.

Article 47 Indirect Cost Rate
2 C.F.R. section 200.211(b)(15) requires the terms of the award to include the indirect cost rate for the federal award. If applicable, the indirect cost rate for this award is stated in the budget documents or other materials approved by FEMA and included in the award file.

Article 48 Award Performance Goals
FEMA will measure the recipient’s performance of the grant by comparing the firefighter hiring activities of new, additional firefighters, rehire laid off firefighters, or retain firefighters facing layoff OR recruitment and retention activities of volunteer firefighters who are involved with or trained in the operations of firefighting and emergency response as requested in its application. In order to measure performance, FEMA may request information throughout the period of performance. In its final performance report submitted at closeout, the recipient is required to report on the recipients increased compliance with the National standards described in the NOFO.

Obligating document

1. Agreement No.

EMW-2022-FF-
00490

2. Amendment
No.

N/A

3. Recipient
No.
946000412

4. Type of
Action
AWARD

5. Control No.

WX01189N2023T

6. Recipient Name and
Address

CITY OF SALINAS
200 LINCOLN AVE
SALINAS, CA 93901

7. Issuing FEMA Office and
Address
Grant Programs Directorate
500 C Street, S.W.

Washington DC, 20528-7000
1-866-927-5646

8. Payment Office and
Address
FEMA, Financial Services
Branch
500 C Street, S.W., Room
723
Washington DC, 20742

9. Name of Recipient
Project Officer
Estefania Vargas
9a.

Phone
No.
831-
7587260

10. Name of FEMA Project Coordinator
Staffing for Adequate Fire and Emergency
Response (SAFER) Grant Program
10a.

Phone
No.
1-866-
274-0960

11. Effective Date of
This Action
09/15/2023

12. Method of
Payment

OTHER - FEMA
GO

13. Assistance
Arrangement

COST SHARING

14. Performance
Period
03/13/2024 to
03/12/2027
Budget Period
03/13/2024 to
03/12/2027

15. Description of Action a. (Indicate funding data for awards or financial changes) Program
Name
Abbreviation
Assistance
Listings
No.

Accounting
Data(ACCS
Code)
Prior
Total
Award
Amount
Awarded
This Action +
or (-)
Current Total
Award
Cumulative
Non-Federal
Commitment
SAFER 97.083
2023-F2-
GF01 -
P410-xxxx-
4101-D
$0.00 $4,740,042.15 $4,740,042.15 $0.00
Totals $0.00 $4,740,042.15 $4,740,042.15 $0.00
b. To describe changes other than funding data or financial changes, attach schedule and check here:

N/A

16.FOR NON-DISASTER PROGRAMS: RECIPIENT IS REQUIRED TO SIGN AND
RETURN THREE (3) COPIES OF THIS DOCUMENT TO FEMA (See Block 7 for address)
This field is not applicable for digitally signed grant agreements

17. RECIPIENT SIGNATORY OFFICIAL (Name and Title)
Estefania Vargas
DATE
09/20/2023

18. FEMA SIGNATORY OFFICIAL (Name and Title)
PAMELA WILLIAMS, Assistant Administrator, Grant Programs DATE
09/15/2023
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#23-613, Version: 1
East Market Street Cycle Track Quick Build
Approve a Resolution authorizing the acceptance of 2023 Regional Surface Transportation Program Grant Funds in the amount of $326,000.00 and authorize the Public Works director to execute all agreements and any required paperwork with the Transportation Agency of Monterey County for the grant funds.

City of Salinas Printed on 10/5/2023Page 1 of 1
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CITY OF SALINAS

COUNCIL STAFF REPORT

DATE: OCTOBER 10, 2023
DEPARTMENT: PUBLIC WORKS DEPARTMENT
FROM: DAVID JACOBS P.E., L.S., PUBLIC WORKS DIRECTOR
BY: ADRIANA ROBLES, P.E., CFM, CITY ENGINEER

JONATHAN HERNANDEZ, JUNIOR ENGINEER
TITLE: EAST MARKET STREET CYCLE TRACK QUICK BUILD

RECOMMENDED MOTION:

A motion to:
1) Authorize the acceptance of 2023 Regional Surface Transportation Program Grant funds in the amount of $326,000.00;
2) Authorize the establishment of a new CIP account named, “East Market Street Cycle Track Quick Build Project”; and
3) Authorize the Public Works Director to execute all agreements and any required paperwork with the Transportation Agency of Monterey County for the 2023 Regional Surface Transportation Program Grant fund.

EXECUTIVE SUMMARY:

On September 1 4, 2021, the City Council adopted the City of Salinas Vision Zero Action Plan.

The Vision Zero Action Plan identified East Market Street as the corridor with the most bicycle involved collisions in the City over a recent of 10-year period. The City submitted an application for grant funding to build median cycle tracks along East Market Street between Williams Road and Eucalyptus Drive to improve the safety and comfort of the existing bike lane facilities, and the project was selected to receive $326,000.00.

BACKGROUND:

“Vision Zero” is a strategy to eliminate all traffic fatalities and severe injuries, while increasing safe, healthy, equitable mobility for all. It is a movement that began in Europe and spread to American Cities, rooted in the philosophy that no loss of life due to road crashes is acceptable or inevitable and therefore sets the goal of reducing fatalities and severe injuries to zero. Nearby cities such as Monterey, Watsonville and San Jose have all adopted a Vision Zero Policy. Vision Zero is a multidisciplinary approach, bringing together diverse and necessary stakeholders to address this complex problem. Vision Zero acknowledges that many factors contribute to safe mobility not just roadway design, but also speeds, behaviors, technology, and policies, and sets Page | 2
clear goals to achieve the shared goal of zero fatalities and severe injuries. On February 11, 2020, City Council passed Resolution No 21790 (Attachment 1) adopting a Vision Zero Policy and directing staff to develop a Vision Zero Action Plan.

On September 1 4, 2021, the City Council adopted the City of Salinas Vision Zero Action Plan (Attachment 2) through Resolution No 22184 (Attachment 3). The Action Plan was developed through a data-driven process. City staff compiled 10 years of collision data from 2009 to 2018 and created maps using geographic information systems (GIS) technology to display and filter collision data to h elp illustrate spatial patterns and trends. This data-driven analysis help reveal collision trends and patterns in collision type, driver factors, roadway features, vehicle factors or environmental conditions. Trends in the data help reveal emphasis areas where a higher frequency of collisions can be evaluated to achieve the goal of zero fatalities and serious injuries most effectively.

One of the emphasis areas the plan focused on were corridors with high rates of bicycle involved collisions. The plan identified East Market Street as the corridor with the most bicycle involved collisions in the City over the 10-year period. In 2016, the City proposed floating parking protected bike lanes and was awarded Active Transportation Program and Regional Surface Transportation Program grant funds to implement the proposed concept. The project was accepted by Council on February 6, 20218. Once constructed the City found that the concept did not work as expected.

The problem with the parking protected bike lanes which only have painted buffers is that many drivers encroach into or outright block the bike lane. Despite the effort of the Safe Routes to School Project, East M arket Street still lacks safe bicycle facilities to enable students to ride to school.

Considering this, City staff considered East Market Street as a good candidate for improvement in the 2023 Regional Surface Transportation Program, and staff applied for grant funding to mitigate this problem.

Grant funds would be awarded to improve the bicycle facilities along East Market Street by constructing of a quick-build median cycle track between Eucalyptus Drive and Willliams Road.

This countermeasure would install a physical barrier between the parking aisle and the bicycle facility which aims to eliminate the ability of vehicles to encroach into the bike lanes. The raised medians would serve as a buffer between on-street parking and the bike lanes. The project’s desired outcome is to improve the safety, and comfort of the existing bike lane facilities on East Market Street by upgrading the painted buffer to a physical concrete median.

Following the acceptance of grant funding, City staff would initiate the request for proposal process amongst the contractors under the Master Services Agreement for On-Call Class A Contractor Services.

CEQA CONSIDERATION:

Not a Project . The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

STRATEGIC PLAN INITIATIVE:

This item supports the City Council’s goal s of “ Public Safety” and “Infrastructure and Environmental Sustainability”.

Page | 3

DEPARTMENTAL COORDINATION:

The Public Works Department and Finance Department manage the project accounting. The Public Works Department manages construction contract, inspection, and final acceptance of construction projects.

FISCAL AND SUSTAINABILITY IMPACT:

There is no impact to the General Fund. If accepted, the grant amount would be $326,000.00 and the City is not responsible for any matching funds.

Staff recommends the establishment of a new CIP account “East Market Street Cycle Track Quick Build Project” with an appropriation totaling in $326,000.00 and corresponding revenue budget for the East Market Street Cycle Track Quick Build Project with no matching funds required.

ATTACHMENTS:

Resolution
Attachment 1: Resolution 21790
Attachment 2: Vision Zero Action Plan
Attachment 3: Resolution 22184

RESOLUTION No. _______ (N.C.S.)

A RESOLUTION TO: 1) AUTHORIZE THE ACCEPTANCE OF 2023 REGIONAL

SURFACE TRANSPORTATION PROGRAM GRANT FUNDS IN THE AMOUNT OF $326,000.00; 2) AUTHORIZE THE ESTABLISSHMENT OF A NEW CIP ACCOUNT NAMED “EAST MARKET STREET CYCLE TRACK QUICK BUILD PROJECT”; 3)

AUTHORIZE THE PUBLIC WORKS DIRECTOR TO EXECUTE ALL AGREEMENTS

AND ANY REQUIRED PAPERWORK WITH THE TRANSPORTATION AGENCY OF MONTEREY COUNTY FOR THE 2023 REGIONAL SURFACE TRANSPORTANTION PROGRAM GRANT FUND.

WHEREAS, on September 14, 2021, the City Council adopted the City of Salinas Vision Zero Action Plan; and

WHEREAS, the plan identified the segment of East Market Street as having the highest number of bicycle involved collisions in the City over a recent of 10 year period; and

WHEREAS, the City submitted an application for grant funding to improve the safety and comfort of existing bike lane facilities, and the project was selected to receive $326,000.00 and the City is not responsible for any matching funds; and

WHEREAS, the City may need to enter into grant agreements or submit paperwork to the Transportation Agency of Monterey County for the grant funding, and staff recommends that the Council authorize the director to execute all agreements and any required paperwork wi th the Transportation Agency of Monterey County for the 2023 Regional Surface Transportation Program Grant; and

WHEREAS, the City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

NOW, THEREFORE, BE IT RESOLVED BY THE SALINAS CITY COUNCIL approves a Resolution authorizing the establishment of a new CIP Account named, “East Market Street Cycle Track Quick Build Project”

BE IT FURTHER RESOLVED that the Salinas City Council approves a Resolution authorizing the acceptance of 2023 Regional Surface Transportation Program Grant funds in the amount of $326,000.00.

BE IT FURTHER RESOLVED that the Salinas City Council approves a Resolution to Authorizing the Public Works Director to execute all agreements and any required paperwork with the Transportation Agency of Monterey County for the 2023 Regional Surface Transportation Program Grant.

PASSED AND APPROVED this 10th day of October 2023 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

_________________________________

Kimbley Craig, Mayor
ATTEST:

_________________________
Patricia M. Barajas, City Clerk

1 RESOLUTION NO. 21790 (N.C.S.)

A RESOLUTION OF THE SALINAS CITY COUNCIL APPROVING THE ADOPTION OF A VISION ZERO POLICY, SPECIFICALLY: A CLEAR GOAL OF ELIMINATING TRAFFIC FATALITIES AND SEVERE INJURIES ON CITY STREETS; BECOMING A

VISION ZERO COMMUNITY AND JOINING THE VISION ZERO NETWORK AND ALLOCATING $8,000 AS A LOCAL MATCH TO DEVELOP A VISION ZERO ACTION PLAN.

WHEREAS, on “Vision Zero” is a strategy to eliminate all traffic fatalities and severe injuries, while increasing safe, healthy, equitable mobility for all; and

WHEREAS, the City of Salinas can become a Vision Zero Community and join the Vision Zero Network by meeting the following criteria: 1) Have a clear goal of eliminating traffic fatalities and severe injuries has been set; 2) The Mayor has publicly, officially committed to Vision Zero. 3) A Vision Zero plan or strategy is in place, or the Mayor has committed to doing so in clear time frame. 4) Key departments are engaged; and

WHEREAS, City staff recommends the allocation of $8,000 as a local match to develop a Vision Zero Action Plan; and

WHEREAS, at its January 2020 meeting, the Traffic and Transportation Commission voted unanimously ( 7-0) to recommend to Council that the City Council approve a Resolution adopting a Vision Zero Policy and allocating $8,000 as a local match to develop a Vision Zero Action Plan.

NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SALINAS: the adoption of a Vision Zero Policy, a clear goal of eliminating traffic fatalities and sever injuries on city streets; becoming a vision zero community and joining the vision zero network and allocating $8,000 as a local match to develop a vision zero action plan.

PASSED AND APPROVED this 11th day of February 2020 by the following vote:

AYES: Councilmembers: Barrera, Cromeenes, Davis, De La Rosa, McShane and Mayor Gunter

NOES: None

ABSENT: Councilmember Villegas

ABSTAIN: None

APPROVED:

_________________
Joe Gunter, Mayor
DocuSign Envelope ID: 87A30F14-885A-458D-9AF2-121AC9D292CF

2 ATTEST:

_________________________
Patricia M. Barajas, City Clerk

DocuSign Envelope ID: 87A30F14-885A-458D-9AF2-121AC9D292CF

RESOLUTION NO. 22184 (N.C.S.)

A RESOLUTION OF THE SALINAS CITY COUNCIL ADOPTING THE SALINAS VISION ZERO ACTION PLAN.

WHEREAS, City Council passed a Resolution adopting a Vision Zero Policy , which set a clear goal of eliminating fatal and severe injuries collisions; and

WHEREAS, the Vision Zero Action Plan is a data driven approach, which utilizes historical collision data in order to identify collision patterns and trends; and

WHEREAS, high frequencies of collisions led to identifying emphasis areas where the City can prioritize a response and recommend actionable strategies with the goal of eliminating severe injury and fatal crashes; and

WHEREAS, the Vision Zero Action Plan is the City’s play book to achieve this goal; and

WHEREAS, the City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act; and

WHEREAS, at its July 8, 2021 meeting, the Traffic and Transportation Commission voted unanimously (6-0) to recommend to Council that the City Council approve a Resolution adopting the Salinas Vision Zero Action Plan.

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Salinas that the Salinas Vision Zero Action Plan is hereby adopted.

PASSED AND APPROVED this 14th day of September 2021 by the following vote:

AYES: Councilmembers: Barrera, Cromeenes, González, Osornio, Rocha, McShane, and Mayor Craig

NOES: None

ABSENT: None

ABSTAIN: None APPROVED:

___________________
Kimbley Craig, Mayor
ATTEST:

__________________________
Patricia M. Barajas, City Clerk
DocuSign Envelope ID: F0AEC8BA-B127-41C0-BAD0-5DBAEF366FBA

City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#23-616, Version: 1
Organized Retail Theft Prevention Grant
Approve a Resolution authorizing the acceptance of the Organized Retail Theft Grant award and execute all grant acceptance documents, and authorizing the establishment of the Organized Retail Theft Grant appropriation of $3,573,307 and corresponding revenue budget to support grant activities.

City of Salinas Printed on 10/5/2023Page 1 of 1
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CITY OF SALINAS

COUNCIL STAFF REPORT

DATE: OCTOBER 10, 2023
DEPARTMENT: SALINAS POLICE DEPARTMENT
FROM: ROBERTO FILICE, CHIEF OF POLICE
BY: TONYA ERICKSON, POLICE SERVICES ADMINISTRATOR
TITLE: ORGANIZED RETAIL THEFT GRANT

RECOMMENDED MOTION:

A motion to approve a Resolution authorizing the City Manager to accept the Organized Retail Theft Grant award and execute all necessary grant acceptance documents with the Board of State and Community Corrections , and to authorize the establishment of the Organized Retail Theft Grant appropriation of up to $ 3,573,307 and corresponding revenue budget to support grant activities.

RECOMMENDATION:

Staff recommends that the City Council accept the Organized Retail Theft Grant award and authorize the City Manager to execute all necessary grant acceptance documents . Staff further recommends the establishment of the Organized Retail Theft Grant appropriation of up to $3,573,307 and corresponding revenue budget to support grant activities.

EXECUTIVE SUMMARY:

The Salinas Police Department has been selected to receive an Organized Retail Theft Grant award of $3,573,307 from the Board of State and Community Corrections. Grant funds shall be used to assist the department in preventing and responding to organized retail theft and motor vehicle theft.

The Department is asking that City Council accept the grant award, authorize the City Manager to execute all necessary grant acceptance documents , and authorize the creation of a grant appropriation and associated revenue budget.

BACKGROUND:

The California Budget Act of 2022 (Senate Bill 154) established the Organized Retail Theft (ORT) Prevention G rant Program. Grant funds are to be used by local law enforcement agencies in preventing and responding to organized retail theft, motor vehicle or motor vehicle accessory theft, or cargo theft. At the September 14, 2023, Board of State and Community Cor rections Board Meeting, 31 City Police Departments and 7 Sheriff’s Departments were awarded a total of Page | 2
$242,250,000 in ORT Prevention Funding . The Salinas Police Department was one of the awardees, receiving an award of $3,573,307 for the period October 1, 2023 through June 1, 2027.

The Salinas Police Department’s grant submission focused on the need to respond to the growing threat of organized retail crime and continuing high rate of motor vehicle theft. The project’s goal is to deter organized reta il theft, identify and apprehend suspects, and recover stolen property to improve the safety of Salinas businesses, increase economic activity, improve quality of life, and enhance public safety in the City. The grant will fund the development of an Organized Retail Crime and Motor Vehicle Theft Prevention Program which will be technologically supported using merchandise tracking systems, license plate reader cameras, and computer forensic tools and equipment.

The grant will fund limited officer overtime and funds two (2) new civilian Investigative Specialist positions. The Police Department has encountered challenges in our efforts to recruit and hire sworn police officers and are committed to expanding the use of civilians to do law enforcement activities wherever safe and practical. To this end, the grant supports the creation and funding of two new civilian Investigative Specialist positions. The responsibilities of the Investigative Specialists will include, but are not limited to, providing supp ort to the detective and officers by assisting in the investigation of organized retail crime and motor vehicle thefts, securing and collecting evidence and property, examining the volumes of video and digital evidence, assisting in the Computer Forensics Lab as appropriate, locating and interviewing victims and witnesses, and documenting findings in reports. Though the civilian positions are a key component of this grant, the experience and powers of sworn officers and investigators remains critical, thus the grant will fund a limited number of overtime hours for sworn police officers and detectives. The grant also funds an external evaluation, as well as a financial audit. Now that funds have been awarded, the department is working to identify the indiv idual or agency that will complete these components.

The Police Department will work with the Human Resources Department on the creation of the new civilian Investigative Specialist positions. Though the City of Salinas does not currently have this civilian classification, we have collected equivalent job descriptions from nine other law enforcement agencies within California and will utilize those samples as the foundation for the development of the position description for Salinas. These new positions will be designated as Limited Term not to exceed the three-year grant funding period. During the grant period we will be evaluating the effectiveness of these new civilian positions and at the end of the grant cycle, the Department will have to address any continuation of these positions as part of the budget process.

The Salinas Police Department is asking the City Council to accept this grant award and the Resolution authorizes the City Manager to execute all necessary grant approval documents, as well as the establishment of the Organized Retail Theft Grant appropriation and related revenue budget to support grant activities.

POLICE COMMUNITY ADVISORY COMMITTEE

The department provided a presentation on the Organized Retail Theft Prevention Grant to the Police Community Advisory Committee on September 27, 2023. The Committee was supportive Page | 3
of this grant award and asked several questions related to the scope and direction of the grant, as well as recruitment of staff for this grant.

CEQA CONSIDERATION:

Not a Project . The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

STRATEGIC PLAN INITIATIVE:

Approving the proposed Resolution will support the City Council’s Strategic Plan Goal of Public Safety.

DEPARTMENTAL COORDINATION:

The Police Department will coordinate with the Legal and Finance Department during acceptance and implementation of this grant and is working with the Human Resources Department on the creation and hiring of the civilian Investigative Specialist positions.

FISCAL AND SUSTAINABILITY IMPACT:

No matching funds are required to accept this grant which covers the period October 1, 2023 through June 1, 2027. Proposed funding from the Organized Retail Theft Grant will be utilized to fund limited officer overtime, the hiring of two full-time civilian Investigative Specialist positions, as well as technology-related leases and/or purchases.

ATTACHMENTS:

Resolution – Organized Retail Theft Grant
23-27 ORTP Grant Agreement
RESOLUTION NO. __________________ (N.C.S.)

A RESOLUTION ACCEPTING THE ORGANIZED RETAIL THEFT GRANT

WHEREAS, the California Budget Act of 2022 (Senate Bill 154) established the Organized Retail Theft (ORT) Prevention Grant Program, with grant funds to be used by local law enforcement agencies in preventing and responding to organized retail theft, motor vehicle or motor vehicle accessory theft, or cargo theft; and

WHERAS, at the September 14, 2023 Board of State and Community Corrections Board Meeting, 31 City Police Departments and 7 Sheriff’s Departments were awarded Organized Retail Theft Prevention Grant funding; and

WHEREAS, the Salinas Police Department was awarded $3,573,307 in grant funds to support the department in responding to the growing threat of organized retail crime and continuing high rate of motor vehicle theft.

NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council authorizes the City Manager to accept grant funding in the amount of $3,573,307, including the execution of all grant acceptance documents; and

BE IT FURTHER RESOLVED that the Salinas City Council authorizes the establishment of the Organized Retail Theft Grant appropriation of $3,573,307 and corresponding revenue budget to support grant activities.

PASSED AND APPROVED this 10th day of October 2023 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

___________________________________
Kimbley Craig, Mayor

ATTEST:

__________________________
Patricia M. Barajas, City Clerk
STATE OF CALIFORNIA DEPARTMENT OF GENERAL SERVICES SCO ID:5227-BSCC-1168-23 STANDARD AGREEMENT AGREEMENT NUMBER PURCHASING AUTHORITY NUMBER (If Applicable) STD 213 (Rev 03/2019) BSCC 1168- 23

1. This Agreement is entered into between the Contracting Agency and the Contractor named below:

CONTRACTING AGENCY NAME

BOARD OF STATE AND COMMUNITY CORRECTIONS

CONTRACTOR NAME
Salinas Police Department

2. The term of this Agreement is:

START DATE
OCTOBER 1, 2023

THROUGH END DATE
JUNE 1, 2027

3. The maximum amount of this Agreement is:
$3,573,307.00

4. The parties agree to comply with the terms and conditions of the following exhibits, attachments, and appendices which are by this reference made a part of the Agreement.

EXHIBITS TITLE PAGES
Exhibit A Scope of Work 3
Exhibit B Budget Detail and Payment Provisions 4
Exhibit C General Terms and Conditions (04/2017) 4
Exhibit D

Special Terms and Conditions 5
Attachment 1* Organized Retail Theft Prevention Grant Program Request for Proposals * Attachment 2 Organized Retail Theft Prevention Grant Program Grant Proposal 37 Appendix A

Organized Retail Theft Grant Program Scoring Panel Roster 1 Appendix B Grantee Assurance for Non-Governmental Organizations 2 * This item is hereby incorporated by reference and can be viewed at: https://www.bscc.ca.gov/organized-retail-theft-grant-program/ IN WITNESS WHEREOF, THIS AGREEMENT HAS BEEN EXECUTED BY THE PARTIES HERETO.

CONTRACTOR
CONTRACTOR NAME (if other than an individual, state whether a corporation, partnership, etc.) Salinas Police Department

CITY STATE ZIPCONTRACTOR BUSINESS ADDRESS
200 Lincoln
Avenue Salinas CA 93901

PRINTED NAME OF PERSON SIGNING
Steven S.

Carrigan
TITLE
City Manager

CONTRACTOR AUTHORIZED SIGNATURE DATE SIGNED

STATE OF CALIFORNIA

CONTRACTING AGENCY NAME

BOARD OF STATE AND COMMUNITY CORRECTIONS

CONTRACTING AGENCY ADDRESS CITY STATE ZIP
2590 Venture Oaks Way, Suite 200 Sacramento CA 95833

PRINTED NAME OF PERSON SIGNING TITLE
COLLEEN CURTIN Deputy Director

CONTRACTING AGENCY AUTHORIZED SIGNATURE DATE SIGNED


CALIFORNIA DEPARTMENT OF GENERAL SERVICES APPROVAL: EXEMPT PER SCM, VOLUME 1, CH. 4.06 Salinas PD
BSCC 1168-23

Page 1 of 3 ends

EXHIBIT A: SCOPE OF WORK

1. GRANT AGREEMENT – Organized Retail Theft Grant Program This Grant Agreement is between the State of California, Board of State and Community Corrections (hereafter referred to as BSCC) and Salinas Police Department (hereafter referred to as the Grantee).

2. PROJECT SUMMARY AND ADMINISTRATION
A. The Organized Retail Theft Grant Program was established in Senate Bill 154 (SB 154) (Chapter 43, Statutes of 2022). Organized Retail Theft Grant Program funds shall be used to support
local law enforcement agencies in preventing and responding to organized retail theft, motor vehicle or motor vehicle accessory theft, or cargo theft.

B. Grantee agrees
to administer the project in accordance with Attachment 1: Organized Retail
Theft Grant Program Request for Proposals (incorporated by reference) and Attachment 2: Organized Retail Theft Grant Program Grant Proposal, which is attached and hereto and
made part of this agreement.

3. PROJECT OFFICIALS
A. The BSCC's Executive Director or designee shall be the BSCC's representativ e for administration
of the Grant Agreement and shall have authority to make determinations relating
to any controversies that may arise under or regarding the interpretation, performance,
or payment for work performed under this Grant Agreement.

B. The Grantee’s
project officials shall be those identified as follows:

Authorized Officer with legal authority to sign:

Name: Steven
S. Carrigan
Title: City Manager
Address: 200 Lincoln Avenue, Salinas CA 93901
Phone: 831-758-7201
Email: [email protected]
Designated Financial
Officer authorized to receive warrants:

Name: Jim Pia
Title: Assistant City Manager and Acting Finance Director Address: 200 Lincoln Avenue, Salinas CA 93901
Phone: 831-758-7425
Email: [email protected]
Project
Director authorized to administer the project:

Name: Tonya E
rickson
Title: Police Services Administrator
Address: 312 East Alisal Street, Salinas CA 93901
Phone: 831-758-7325
Email:[email protected]
C. Either party may change its project representatives upon written notice to the other party.

Salinas PD
BSCC 1168-23

Page 2 of 3 ends

EXHIBIT A: SCOPE OF WORK

D. By signing this Grant Agreement, the Authorized Officer listed above warrants that he or she has full legal authority to bind the entity for which he or she signs.

4. DATA COLLECTION
Grantees will be required to comply with all data collection and reporting requirements as described in Attachment 1: Organized Retail Theft Grant Program Request for Proposals (incorporated by reference) and Attachment 2: Organized Retail Theft Grant Program Grant Proposal.

5. REPORTING REQUIREMENTS
A. Grantee will submit quarterly progress reports in a format prescribed by the BSCC. These reports, which will describe progress made on program objectives and include required data, shall be submitted according to the following schedule:

Quarterly Progress Report Periods Due no later than:

1. October 1, 2023 to December 31, 2023 February 15, 2024

2. January 1, 2024 to March 31, 2024 May 15, 2024

3. April 1, 2024 to June 30, 2024 August 15, 2024

4. July 1, 2024 to September 30, 2024 November 15, 2024

5. October 1, 2024 to December 31, 2024 February 15, 2025

6. January 1, 2025 to March 31, 2025 May 15, 2025

7. April 1, 2025 to June 30, 2025 August 15, 2025

8. July 1, 2025 to September 30, 2025 November 15, 2025

9. October 1, 2025 to December 31, 2025 February 15, 2026

10. January 1, 2026 to March 31, 2026 May 15, 2026

11. April 1, 2026 to June 30, 2026 August 15, 2026

12. July 1, 2026 to September 30, 2026 November 15, 2026

13. October 1, 2026 to December 31, 2026 February 15, 2027

B. Evaluation Documents Due no later than:

1. Local Evaluation Plan April 1, 2024

2. Final Local Evaluation Report June 1, 2027

C. Other Due no later than:

Financial Audit Report June 1, 2027

Grantees that are unable to demonstrate that they are making sufficient progress toward project goals and objectives and show that funds are being spent in accordance with the Grant Agreement could be subject to a withholding of funds.

6. PROJECT RECORDS
A. The Grantee shall establish an official file for the project. The file shall contain adequate documentation of all actions taken with respect to the project, including copies of this Grant Agreement, approved program/budget modifications, financial records and required reports.

Salinas PD
BSCC 1168-23

Page 3 of 3 ends

EXHIBIT A: SCOPE OF WORK

B. The Grantee shall establish separate accounting records and maintain documents and other evidence sufficient to properly reflect the amount, receipt, and disposition of all project funds, including grant funds and any matching funds by the Grantee and the total cost of the project. Source documentation includes copies of all awards, applications, approved modifications, financial records, and narrative reports.

C. Personnel and payroll records shall include the time and attendance reports for all individuals reimbursed under the grant, whether they are employed full-time or part-time.

Time and effort reports are also required for all subcontractors and consultants.

D. The grantee shall maintain documentation of donated goods and/or services, including the basis for valuation.

E. Grantee agrees to protect records adequately from fire or other damage. When records are stored away from the Grantee’s principal office, a written index of the location of records stored must be on hand and ready access must be assured.

F. All Grantee records relevant to the project must be preserved a minimum of three (3) years after closeout of the grant project and shall be subject at all reasonable times to inspection, examination, monitoring, copying, excerpting, transcribing, and auditing by the BSCC or designees. If any litigation, claim, negotiation, audit, or other action involving the records has been started before the expiration of the three-year period, the records must be retained until the completion of the action and resolution of all issues which arise from it or until the end of the regular three-year period, whichever is later.

7. CONFLICT OF INTEREST
A. Existing law prohibits any grantee, subgrantee, partner or like party who participated on the Organized Retail Theft Grant Program Scoring Panel from receiving funds awarded under the Organized Retail Theft Grant Program RFP. Applicants who are awarded grants under this RFP are responsible for reviewing the Organized Retail Theft Grant Program Scoring Panel roster (Appendix A) and ensuring that no grant dollars are passed through to any entity represented by the members of the Organized Retail Theft Grant Program Scoring Panel.

B. In cases of an actual conflict of interest with a Scoring Panel member, the Board may revoke the grant award and legal consequences could exist for the parties involved, including, but not limited to, repayment of the grant award.

Salinas PD
BSCC 1168-23

Page 1 of 4 ends

EXHIBIT B: BUDGET DETAIL AND PAYMENT PROVISIONS

1. INVOICING AND PAYMENT
A. The Grantee shall be paid quarterly in arrears by submitting an invoice (Form 201) to the BSCC that outlines actual expenditures claimed for the invoicing period.

Quarterly Invoicing Periods: Due no later than:

1. October 1, 2023 to December 31, 2023 February 15, 2024

2. January 1, 2024 to March 31, 2024 May 15, 2024

3. April 1, 2024 to June 30, 2024 August 15, 2024

4. July 1, 2024 to September 30, 2024 November 15, 2024

5. October 1, 2024 to December 31, 2024 February 15, 2025

6. January 1, 2025 to March 31, 2025 May 15, 2025

7. April 1, 2025 to June 30, 2025 August 15, 2025

8. July 1, 2025 to September 30, 2025 November 15, 2025

9. October 1, 2025 to December 31, 2025 February 15, 2026

10. January 1, 2026 to March 31, 2026 May 15, 2026

11. April 1, 2026 to June 30, 2026 August 15, 2026

12. July 1, 2026 to September 30, 2026 November 15, 2026

13. October 1, 2026 to December 31, 2026 February 15, 2027

Final Invoicing Periods*: Due no later than:

14. January 1, 2027 to March 31, 2027 May 15, 2027

15. April 1, 2027 to June 1, 2027 August 15, 2027
*Note: Project activity period ends December 31 , 2026 . The period of January 1, 2027, to June 1, 2027, is for completion of Final Local Evaluation Report and financial audit only.

B. All project expenses must be incurred by the end of the project activity period, December 31, 2026, and included on the final invoice due February 15, 2027. Project expenditures incurred after December 31, 2026 will not be reimbursed.

C. The Final Local Evaluation Report is due to BSCC by June 1, 2027. Expenditures incurred for the completion of the Final Local Evaluation Report during the period of January 1, 2027, to June 1, 2027, must be submitted during the Final Invoicing Periods, with the final invoice due on August 15, 2027. Supporting fiscal documentation will be required for all expenditures claimed on during the Final Invoicing Periods and must be submitted with the final invoice.

D. The Financial Audit Report is due to BSCC by June 1, 2027. Expenditures incurred for the completion of the financial audit during the period of January 1, 2027, to June 1, 2027, must be submitted during the Final Invoicing Periods, with the final invoice due on August 15, 2027. Supporting fiscal documentation will be required for all expenditures claimed during the Final Invoicing Periods and must be submitted with the final invoice.

E. Grantee shall submit an invoice to the BSCC each invoicing period, even if grant funds are not expended or requested during the invoicing period.

F. Upon the BSCC’s request, supporting documentation must be submitted for project expenditures. Grantees are required to maintain supporting documentation for all Salinas PD
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expenditures on the project site for the life of the grant and make it readily available for review during BSCC site visits. See Exhibit A. Scope of Work, Item 6. Project Records.

2. GRANT AMOUNT AND LIMITATION
A. In no event shall the BSCC be obligated to pay any amount in excess of the grant award.

Grantee waives any and all claims against the BSCC, and the State of California on account of project costs that may exceed the sum of the grant award.

B. Under no circumstance will a budget item change be authorized that would cause the project to exceed the amount of the grant award identified in this Grant Agreement. In no event shall changes be authorized for the Administrative Salaries and Benefits line item that would result in that item exceeding ten percent (10%) of the grant award.

3. BUDGET CONTINGENCY CLAUSE
A. This grant agreement is valid through Organized Retail Theft funding generated from the General Fund. The Grantee agrees that the BSCC’s obligation to pay any sum to the grantee under any provision of this agreement is contingent upon the availability of sufficient funding granted through the passage of Senate Bill 154 (Chapter 43, Statutes of 2022), also known as the California Budget Act of 2022 . It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this Grant Agreement does not appropriate sufficient funds for the program, this Grant Agreement shall be of no further force and effect. In this event, the BSCC shall have no liability to pay any funds whatsoever to Grantee or to furnish any other considerations under this Agreement and Grantee shall not be obligated to perform any provisions of this Grant Agreement.

B. If Organized Retail Theft funding is reduced or falls below estimates contained within the Organized Retail Theft Request for Proposals, the BSCC shall have the option to either cancel this Grant Agreement with no liability occurring to the BSCC or offer an amendment to this agreement to the Grantee to reflect a reduced amount.

C. If BSCC cancels the agreement pursuant to Paragraph 3(B) or Grantee does not agree to an amendment in accordance with the option provided by Paragraph 3(B), it is mutually agreed that the Grant Agreement shall have no further force and effect. In this event, the BSCC shall have no liability to pay any funds whatsoever to Grantee or to furnish any other considerations under this Agreement and Grantee shall not be obligated to perform any provisions of this Grant Agreement except that Grantee shall be required to maintain all project records required by Paragraph 6 of Exhibit A for a period of three (3) years following the termination of this agreement.

4. PROJECT COSTS
A. The Grantee agrees to comply with the BSCC Grant Administration Guide requirements as posted on the BSCC website (currently the BSCC Grant Administration Guide July 2020) including any updated version that may be posted during term of the grant Salinas PD
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agreement. BSCC will notify grantees whenever an updated version is posted. The BSCC Grant Administration Guide is available at:
https://www.bscc.ca.gov/s_correctionsplanningandprograms/ B. The provisions of the BSCC Grant Administration Guide are incorporated by reference into this agreement and Grantee shall be responsible for adhering to the requirements set forth therein. To the extent any of the provisions of the BSCC Grant Administration Guide and this agreement conflict, the language in this agreement shall prevail.

C. Grantee is responsible for ensuring that statements of expenditures submitted to the BSCC claim actual expenditures for eligible project costs.

D. Grantee shall, upon demand, remit to the BSCC any grant funds not expended for eligible project costs or an amount equal to any grant funds expended by the Grantee in violation of the terms, provisions, conditions or commitments of this Grant Agreement.

E. Grant funds must be used to support new program activities or to augment existing funds that expand current program activities. Grant funds shall not replace (supplant) any federal, state and/or local funds that have been appropriated for the same purpose.

Violations can result in recoupment of monies provided under this grantor suspension of future program funding through BSCC grants.

5. PROMPT PAYMENT CLAUSE
Payment will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with Section 927.

6. WITHHOLDING OF GRANT DISBURSEMENTS
A. The BSCC may withhold all or any portion of the grant funds provided by this Grant Agreement in the event the Grantee has materially and substantially breached the terms and conditions of this Grant Agreement.

B. At such time as the balance of state funds allocated to the Grantee reaches five percent (5%), the BSCC may withhold that amount as security, to be released to the Grantee upon compliance with all grant provisions, including:
1) submittal and approval of the final invoice;
2) submittal and approval of the final progress report; and C. The BSCC will not reimburse Grantee for costs identified as ineligible for grant funding. If grant funds have been provided for costs subsequently deemed ineligible, the BSCC may either withhold an equal amount from future payments to the Grantee or require repayment of an equal amount to the State by the Grantee.

D. In the event that grant funds are withheld from the Grantee, the BSCC’s Executive Director or designee shall notify the Grantee of the reasons for withholding and advise the Grantee of the time within which the Grantee may remedy the failure or violation leading to the withholding.

7. EXECUTIVE ORDER N-6-22 – RUSSIA SANCTIONS
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On March 4, 2022, Governor Gavin Newsom issued Executive Order N -6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate contracts with, and to refrain from entering any new contracts with, individuals or entities that are determined to be a target of Economic Sanctions. Accordingly, should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement. The State shall provide Contractor advance written notice of such termination, allowing Contractor at least 30 calendar days to provide a written response. Termination shall be at the sole discretion of the State.

8. PROJECT BUDGET
BSCC Budget Line Item A.

Grant Funds

1. Salaries and Benefits $1,185,397

2. Services and Supplies $54,190

3. Professional Services or Public Agency Subcontracts $978,000

4. Non-Governmental Organization (NGO) Subcontracts $0

5. Data Collection and Evaluation $122,500

6. Equipment/Fixed Assets $1,174,620

7. Financial Audit (Up to $25,000) $25,000

8. Other (Travel, Training, etc.) $33,600

9. Indirect Costs $0
TOTALS $3,573,307
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EXHIBIT C: GENERAL TERMS AND CONDITIONS (04/2017)

1. APPROVAL: This Agreement is of no force or effect until signed by both parties and approved by the Department of General Services, if required. Contractor may not commence performance until such approval has been obtained.

2. AMENDMENT: No amendment or variation of the terms of this Agreement shall be valid unless made in writing, signed by the parties and approved as required. No oral understanding or Agreement not incorporated in the Agreement is binding on any of the parties.

3. ASSIGNMENT: This Agreement is not assignable by the Contractor, either in whole or in part, without the consent of the State in the form of a formal written amendment.

4. AUDIT: Contractor agrees that the awarding department, the Department of General Services, the Bureau of State Audits, or their designated representative shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement. Contractor agrees to maintain such records for possible audit for a minimum of three (3) years after final payment, unless a longer period of records retention is stipulated. Contractor agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Further, Contractor agrees to include a similar right of the State to audit records and interview staff in any subcontract related to performance of this Agreement. (Gov. Code §8546.7, Pub. Contract Code §10115 et seq., CCR Title 2, Section 1896).

5. INDEMNIFICATION: Contractor agrees to indemnify, defend and hold harmless the State, its officers, agents and employees from any and all claims and losses accruing or resulting to any and all contractors, subcontractors, suppliers, laborers, and any other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Agreement, and from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by Contractor in the performance of this Agreement. This obligation shall survive any termination of this agreement.

6. DISPUTES: Contractor shall continue with the responsibilities under this Agreement during any dispute.

7. TERMINATION FOR CAUSE: The State may terminate this Agreement and be relieved of any payments should the Contractor fail to perform the requirements of this Agreement at the time and in the manner herein provided. In the event of such termination the State may proceed with the work in any manner deemed proper by the State. All costs to the State shall be deducted from any sum due the Contractor under this Agreement and the balance, if any, shall be paid to the Contractor upon demand.

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8. INDEPENDENT CONTRACTOR: Contractor, and the agents and employees of Contractor, in the performance of this Agreement, shall act in an independent capacity and not as officers or employees or agents of the State.

9. RECYCLING CERTIFICATION: The Contractor shall certify in writing under penalty of perjury, the minimum, if not exact, percentage of post -consumer material as defined in the Public Contract Code Section 12200, in products, materials, goods, or supplies offered or sold to the State regardless of whether the product meets the requirements of Public Contract Code Section 12209. With respect to printer or duplication cartridges that comply with the requirements of Section 12156(e), the certification required by this subdivision shall specify that the cartridges so comply (Pub. Contract Code §12205).

10. NON-DISCRIMINATION CLAUSE: During the performance of this Agreement, Contractor and its subcontractor s shall not deny the contract’s benefits to any person on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status, nor shall they discriminate unlawfully against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status. Contractor shall insure that the evaluation and treatment of employees and applicants for employment are free of such discrimination.

Contractor and subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code §12900 et seq.), the regulations promulgated thereunder (Cal. Code Regs., tit. 2, §11000 et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (Gov. Code §§11135-11139.5), and the regulations or standards adopted by the awarding state agency to implement such article. Contractor shall permit access by representatives of the Department of Fair Employment and Housing and the awarding state agency upon reasonable notice at any time during the normal business hours, but in no case less than 24 hours’ notice, to such of its books, records, accounts, and all other sources of information and its facilities as said Department or Agency shall require to ascertain compliance with this clause. Contractor and its subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. (See Cal. Code Regs., tit. 2, §11105.) Contractor shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under the Agreement.

11. CERTIFICATION CLAUSES: The CONTRACTOR CERTIFICATION CLAUSES contained in the document CCC 04/2017 ( https://www.dgs.ca.gov/OLS/Resources/Page- Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language) are hereby incorporated by reference and made a part of this Agreement by this reference as if attached hereto.

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12. TIMELINESS: Time is of the essence in this Agreement.

13. COMPENSATION: The consideration to be paid Contractor, as provided herein, shall be in compensation for all of Contractor's expenses incurred in the performance hereof, including travel, per diem, and taxes, unless otherwise expressly so provided.

14. GOVERNING LAW: This contract is governed by and shall be interpreted in accordance with the laws of the State of California.

15. ANTITRUST CLAIMS: The Contractor by signing this agreement hereby certifies that if these services or goods are obtained by means of a competitive bid, the Contractor shall comply with the requirements of the Government Codes Sections set out below.

A. The Government Code Chapter on Antitrust claims contains the following definitions:
1) "Public purchase" means a purchase by means of competitive bids of goods, services, or materials by the State or any of its political subdivisions or public agencies on whose behalf the Attorney General may bring an action pursuant to subdivision (c) of Section 16750 of the Business and Professions Code.
2) "Public purchasing body" means the State or the subdivision or agency making a public purchase. Government Code Section 4550.

B. In submitting a bid to a public purchasing body, the bidder offers and agrees that if the bid is accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act ( 15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, materials, or services by the bidder for sale to the purchasing body pursuant to the bid.

Such assignment shall be made and become effective at the time the purchasing body tenders final payment to the bidder. Government Code Section 4552.

C. If an awarding body or public purchasing body receives, either through judgment or settlement, a monetary recovery for a cause of action assigned under this chapter, the assignor shall be entitled to receive reimbursement for actual legal costs incurred and may, upon demand, recover from the public body any portion of the recovery, including treble damages, attributable to overcharges that were paid by the assignor but were not paid by the public body as part of the bid price, less the expenses incurred in obtaining that portion of the recovery. Government Code Section 4553.

D. Upon demand in writing by the assignor, the assignee shall, within one year from such demand, reassign the cause of action assigned under this part if the assignor has been or may have been injured by the violation of law for which the cause of action aros e and (a) the assignee has not been injured thereby, or (b) the assignee declines to file a court action for the cause of action. See Government Code Section 4554.

16. CHILD SUPPORT COMPLIANCE ACT: For any Agreement in excess of $100,000, the contractor acknowledges in accordance with Public Contract Code 7110, that:

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A. The contractor recognizes the importance of child and family support obligations and shall fully comply with all applicable state and federal laws relating to child and family support enforcement, including, but not limited to, disclosure of information and compliance with earnings assignment orders, as provided in Chapter 8 (commencing with section 5200) of Part 5 of Division 9 of the Family Code; and
B. The contractor, to the best of its knowledge is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Hire Registry maintained by the California Employment Development Department.

17. UNENFORCEABLE PROVISION: In the event that any provision of this Agreement is unenforceable or held to be unenforceable, then the parties agree that all other provisions of this Agreement have force and effect and shall not be affected thereby.

18. PRIORITY HIRING CONSIDERATIONS: If this Contract includes services in excess of $200,000, the Contractor shall give priority consideration in filling vacancies in positions funded by the Contract to qualified recipients of aid under Welfare and Institutions Code Section 11200 in accordance with Pub. Contract Code §10353.

19. SMALL BUSINESS PARTICIPATION AND DVBE PARTICIPATION REPORTING REQUIREMENTS:

A. If for this Contract Contractor made a commitment to achieve small business participation, then Contractor must within 60 days of receiving final payment under this Contract (or within such other time period as may be specified elsewhere in this Contract) report to the awarding department the actual percentage of small business participation that was achieved. (Gov. Code § 14841.)
B. If for this Contract Contractor made a commitment to achieve disabled veteran business enterprise (DVBE) participation, then Contractor must within 60 days of receiving final payment under this Contract (or within such other time period as may be specified elsewhere in this Contract) certify in a report to the awarding department: (1) the total amount the prime Contractor received under the Contract; (2) the name and address of the DVBE(s) that participated in the performance of the Contract; (3) the amount each DVBE received from the prime Contractor; (4) that all payments under the Contract have been made to the DVBE; and (5) the actual percentage of DVBE participation that was achieved. A person or entity that knowingly provides false information shall be subject to a civil penalty for each violation. (Mil. & Vets. Code § 999.5(d); Govt. Code § 14841.)

20. LOSS LEADER: If this contract involves the furnishing of equipment, materials, or supplies then the following statement is incorporated: It is unlawful for any person engaged in business within this state to sell or use any article or product as a “loss leader” as defined in Section 17030 of the Business and Professions Code. (PCC 10344(e).) Salinas PD
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EXHIBIT D: SPECIAL TERMS AND CONDITIONS

1. GRANTEE’S GENERAL RESPONSIBILITY
A. Grantee agrees to comply with all terms and conditions of this Grant Agreement. Review and approval by the BSCC is solely for the purpose of proper administration of grant funds, and shall not be deemed to relieve or restrict the Grantee’s responsibility.

B. Grantee is responsible for the performance of all project activities identified in Attachment 1: Organized Retail Theft Grant Program Request for Proposals (incorporated by reference) and Attachment 2: Organized Retail Theft Grant Program Grant Proposal.

C. Grantee shall immediately advise the BSCC of any significant problems or changes that arise during the course of the project.

2. GRANTEE ASSURANCES AND COMMITMENTS
A. Compliance with Laws and Regulations
This Grant Agreement is governed by and shall be interpreted in accordance with the laws of the State of California. Grantee shall at all times comply with all applicable State laws, rules and regulations, and all applicable local ordinances.

B. Fulfillment of Assurances and Declarations
Grantee shall fulfill all assurances, declarations, representations, and statements made by the Grantee in Attachment 1: Organized Retail Theft Grant Program Request for Proposals (incorporated by reference) and Attachment 2: Organized Retail Theft Grant Program Grant Proposal, documents, amendments, approved modifications, and communications filed in support of its request for grant funds.

C. Permits and Licenses
Grantee agrees to procure all permits and licenses necessary to complete the project, pay all charges and fees, and give all notices necessary or incidental to the due and lawful proceeding of the project work.

3. POTENTIAL SUBCONTRACTORS
A. In accordance with the provisions of this Grant Agreement, the Grantee may subcontract for services needed to implement and/or support program activities. Grantee agrees that in the event of any inconsistency between this Grant Agreement and Grantee’s agreement with a subcontractor, the language of this Grant Agreement will prevail.

B. Nothing contained in this Grant Agreement or otherwise, shall create any contractual relation between the BSCC and any subcontractors, and no subcontract shall relieve the Grantee of his responsibilities and obligations hereunder. The Grantee agrees to be as fully responsible to the BSCC for the acts and omissions of its subcontractors and of persons either directly or indirectly employed by any of them as it is for the acts and omissions of persons directly employed by the Grantee. The Grantee's obligation to pay its subcontractors is an independent obligation from the BSCC's obligation to make payments to the Grantee. As a result, the BSCC shall have no obligation to pay or to enforce the payment of any moneys to any subcontractor.

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C. Grantee shall ensure that all subcontractors comply with the eligibility requirements stated in the ARG Rehabilitation of Existing Property or Building Project RFP and described in Appendix B.

D. Grantee assures that for any subcontract awarded by the Grantee, such insurance and fidelity bonds, as is customary and appropriate, will be obtained.

E. Grantee agrees to place appropriate language in all subcontracts for work on the project requiring the Grantee’s subcontractors to:
1) Books and Records
Maintain adequate fiscal and project books, records, documents, and other evidence pertinent to the subcontractor’s work on the project in accordance with generally accepted accounting principles. Adequate supporting documentation shall be maintained in such detail so as to permit tracing transactions from the invoices, to the accounting records, to the supporting documentation. These records shall be maintained for a minimum of three (3) years after the acceptance of the final grant project audit under the Grant Agreement, and shall be subject to examination and/or audit by the BSCC or designees, state government auditors or designees, or by federal government auditors or designees.
2) Access to Books and Records
Make such books, records, supporting documentations, and other evidence available to the BSCC or designee, the State Controller’s Office, the Department of General Services, the Department of Finance, California State Auditor, and their designated representatives during the course of the project and for a minimum of three (3) years after acceptance of the final grant project audit. The Subcontractor shall provide suitable facilities for access, monitoring, inspection, and copying of books and records related to the grant-funded project.

4. PROJECT ACCESS
Grantee shall ensure that the BSCC, or any authorized representative, will have suitable access to project activities, sites, staff and documents at all reasonable times during the grant period including those maintained by subcontractors. Access to program records will be made available by both the grantee and the subcontractors for a period of three (3) years following the end of the grant of the project.

5. ACCOUNTING AND AUDIT REQUIREMENTS
A. Grantee agrees that accounting procedures for grant funds received pursuant to this Grant Agreement shall be in accordance with generally accepted government accounting principles and practices, and adequate supporting documentation shall be maintained in such detail as to provide an audit trail. Supporting documentation shall permit the tracing of transactions from such documents to relevant accounting records, financial reports and invoices.

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B. The BSCC reserves the right to call for a program or financial audit at any time between the execution of this Grant Agreement and three years following the end of the grant period. At any time, the BSCC may disallow all or part of the cost of the activity or action determined to not be in compliance with the terms and conditions of this Grant Agreement or take other remedies legally available.

6. DEBARMENT, FRAUD, THEFT OR EMBEZZLEMENT
It is the policy of the BSCC to protect grant funds from unreasonable risks of fraudulent, criminal, or other improper use. As such, the Board will not enter into contracts or provide reimbursement to grantees that have been:

1. debarred by any federal, state, or local government entities during the period of debarment; or

2. convicted of fraud, theft, or embezzlement of federal, state, or local government grant funds for a period of three years following conviction.

Furthermore, the BSCC requires grant recipients to provide an assurance that there has been no applicable debarment, disqualification, suspension, or removal from a federal, state or local grant program on the part of the grantee at the time of application and that the grantee will immediately notify the BSCC should such debarment or conviction occur during the term of the Grant contract.

BSCC also requires that all grant recipients include, as a condition of award to a subgrantee or subcontractor, a requirement that the subgrantee or subcontractor will provide the same assurances to the grant recipient. If a grant recipient wishes to consi der a subgrantee or subcontractor that has been debarred or convicted, the grant recipient must submit a written request for exception to the BSCC along with supporting documentation.

All Grantees must have on file with the BSCC a completed and signed Certification of Compliance with BSCC Policies on Debarment, Fraud, Theft and Embezzlement (Required as Appendix E of the original Proposal Package).

7. MODIFICATIONS
No change or modification in the project will be permitted without prior written approval from the BSCC. Changes may include modification to project scope, changes to performance measures, compliance with collection of data elements, and other significant changes in the budget or program components contained in the Attachment 1: Organized Retail Theft Grant Program Request for Proposals and Attachment 2: Organized Retail Theft Grant Program Grant Proposal. Changes shall not be implemented by the project until authorized by the BSCC.

8. TERMINATION
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material and substantial breach of this Grant Agreement. Such action or inaction includes but is not limited to:
1) substantial alteration of the scope of the grant project without prior written approval of the BSCC;
2) refusal or inability to complete the grant project in a manner consistent with Attachment 1: Organized Retail Theft Grant Program Request for Proposals and Attachment 2: Organized Retail Theft Grant Program Grant Proposal, or approved modifications;
3) failure to meet prescribed assurances, commitments, recording, accounting, auditing, and reporting requirements of the Grant Agreement.

B. Prior to terminating the Grant Agreement under this provision, the BSCC shall provide the Grantee at least 30 calendar days written notice stating the reasons for termination and effective date thereof. The Grantee may appeal the termination decision in ac cordance with the instructions listed in Exhibit D: Special Terms and Conditions, Number 9.

Settlement of Disputes.

9. SETTLEMENT OF DISPUTES
A. The parties shall deal in good faith and attempt to resolve potential disputes informally. If the dispute persists, the Grantee shall submit to the BSCC Corrections Planning and Grant Programs Division Deputy Director a written demand for a final decision regarding the disposition of any dispute between the parties arising under, related to, or involving this Grant Agreement. Grantee’s written demand shall be fully supported by factual information. The BSCC Corrections Planning and Grant Programs Division D eputy Director shall have 30 days after receipt of Grantee’s written demand invoking this Section “Disputes” to render a written decision. If a written decision is not rendered within 30 days after receipt of the Grantee’s demand, it shall be deemed a decision adverse to the Grantee’s contention. If the Grantee is not satisfied with the decision of the BSCC Corrections Planning and Grant Programs Division Deputy Director, the Grantee may appeal the decision, in writing, within 15 days of its issuance (or the expiration of the 30- day period in the event no decision is rendered), to the BSCC Executive Director, who shall have 45 days to render a final decision. If the Grantee does not appeal the decision of the BSCC Corrections Planning and Grant Programs Division Deputy Director, the decision shall be conclusive and binding regarding the dispute and the Contractor shall be barred from commencing an action in court, or with the Victims Compensation Government Claims Board, for failure to exhaust Grantee’s administrative remedies.

B. Pending the final resolution of any dispute arising under, related to or involving this Grant Agreement, Grantee agrees to diligently proceed with the performance of this Grant Agreement, including the providing of services in accordance with the Grant Agreement.

Grantee’s failure to diligently proceed in accordance with the State’s instructions regarding this Grant Agreement shall be considered a material breach of this Grant Agreement.

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C. Any final decision of the State shall be expressly identified as such, shall be in writing, and shall be signed by the Executive Director, if an appeal was made. If the Executive Director fails to render a final decision within 45 days after receipt of the Grantee’s appeal for a final decision, it shall be deemed a final decision adverse to the Grantee’s contentions. The State’s final decision shall be conclusive and binding regarding the dispute unless the Grantee commences an action in a court of competent jurisdiction to contest such decision within 90 days following the date of the final decision or one (1) year following the accrual of the cause of action, whichever is later.

D. The dates of decision and appeal in this section may be modified by mutual consent, as applicable, excepting the time to commence an action in a court of competent jurisdiction.

10. UNION ACTIVITIES
For all agreements, except fixed price contracts of $50,000 or less, the Grantee acknowledges that applicability of Government Code §§16654 through 16649 to this Grant Agreement and agrees to the following:

A. No State funds received under the Grant Agreement will be used to assist, promote or deter union organizing.

B. Grantee will not, for any business conducted under the Grant Agreement, use any State property to hold meetings with employees or supervisors, if the purpose of such meetings is to assist, promote or deter union organizing, unless the State property is equally available to the general public for holding meetings.

C. If Grantee incurs costs or makes expenditures to assist, promote or deter union organizing, Grantee will maintain records sufficient to show that no reimbursement from State funds has been sought for these costs, and that Grantee shall provide those records to the Attorney General upon request.

11. WAIVER
The parties hereto may waive any of their rights under this Grant Agreement unless such waiver is contrary to law, provided that any such waiver shall be in writing and signed by the party making such waiver.

BSCC Powered by Submittable
Title Salinas Police Department
by Jan Roehl in Organized Retail Theft Prevention
Grant Program
[email protected]
07/07/2023
id. 41335415
Original Submission 07/07/2023
The Organized Retail Theft (ORT) Prevention Grant Program Application is divided into five (5) sections as identified below:

Background Information Contact Information Program Information Proposal Narrative and Budget Mandatory Attachments Each section has a series of questions requiring a response. Applicants will be prompted to provide written text, select options from a drop down menu, select options from a multiple choice menu, or upload attachments. Questions with a red asterisk require responses.

Applicants will not be able to submit the application until all questions with a red asterisk have been completed. Applicants may reference the ORT Prevention Grant Program Proposal Instruction Packet for background information, key dates, rating factors, and other important information to aid in the completion of the ORT Prevention Grant Program Application. The ORT Prevention Grant Proposal Instruction Packet is available on the Board of State and Community Corrections (BSCC) website. NOTE: Applicants may start and stop their application but must select "Save Draft" at the bottom of the application before existing.

SECTION I -

BACKGROUND

INFORMATION
This section requests information about the applicant’s name, location, mailing address, and tax identification number.

Name of Applicant
(i.e., Police
Department, Sheriff’s
Department, or
Probation
Department)
Salinas Police Department
Multi-Agency
Partnerships
Information (if
applicable)
Applicants may apply for funding as part of a multi-agency partnership (two [2] or more agencies). The agencies and jurisdictions comprising the collaborative application are not required to be contiguous. One (1) Lead Public Agency must be identified on behalf of the partnership.

Multi-Agency
Partnerships
No: This is not a Multi-Agency Partnership Application
Lead Public Agency
Information
All applicants are required to designate a Lead Public Agency (LPA) to serve as the coordinator for all grant activities. The LPA is a governmental agency with local authority within the applicant's city or county. The applicant may choose to fill the role of LPA itself or it may designate a department, agency, or office under its jurisdiction to serve as the LPA. The role of the LPA is to coordinate with other local government agency partners and non-governmental
organizations to ensure successful implementation of the grant program. The LPA is responsible for data collection and management, invoices, meeting coordination (virtual and/or in- person), and will serve as the primary point of contact with the BSCC.

Lead Public Agency Salinas Police Department
Applicant's Physical
Address
312 E. Alisal Street
Salinas
California
93901
US
Applicant's Mailing
Address (if different
than the physical
address)
n/a
Mailing Address for
Payment
200 Lincoln Avenue, Salinas, CA 93901-2639
Salinas
California
93901-2639
US
Tax Identification
Number
94-6000412

SECTION II -

CONTACT

INFORMATION
This section requests contact information for the individuals identified as the Project Director, Financial Officer, Day-to-Day Project Contact, Day-to-Day Fiscal Contact, and the Authorized Signature.

Project Director James
Arensdorf
Project Director's
Title with
Agency/Department/Organization
Commander, Investigations Division
Project Director's
Physical Address
312 E. Alisal Street
Salinas
California
93901
US
Project Director's
Email Address
[email protected]
Project Director's
Phone Number
+18317587350
Financial Officer Jim
Pia
Financial Officer's
Title with
Agency/Department/Organization
Assistant City Manager and Acting Finance Director
Financial Officer's
Physical Address
200 Lincoln Avenue
Salinas
California
93901-2639
US
Financial Officer's
Email Address
[email protected]
Financial Officer's
Phone Number
+18317587425
Day-To-Day Program
Contact
Kendall
Gray
Day-To-Day Program
Contact's Title
Detective Sergeant
Day-To-Day Program
Contact's Physical
Address
312 E. Alisal Street
Salinas
California
93901
US
Day-To-Day Program
Contact's Email
Address
[email protected]
Day-To-Day Program
Contact's Phone
Number
+18317587224
Day-To-Day Fiscal
Contact
Julia
Estrada
Day-To-Day Fiscal
Contact's Title
Senior Accounting Technician
Day-To-Day Fiscal
Contact's Physical
Address
200 Lincoln Avenue
Salinas
California
93901-2639
US
Day-To-Day Fiscal
Contact's Email
Address
[email protected]
Day-To-Day Fiscal
Contact's Phone
Number
+18317587421
Name of Authorized
Officer
Roberto
Filice
Authorized Officer's
Title
Chief of Police
Authorized Officer's
Physical Address
312 E. Alisal Street
Salinas
California
93901
US
Authorized Officer's
Email Address
[email protected]
Authorized Officer's
Phone Number
+18317587286
Authorized Officer
Assurances
checked

SECTION III -

PROGRAM

INFORAMTION
This section requests a Project Title, Proposal Summary description, Program Purpose Area(s) selection, and Scope Funding Category selection.

Project Title Organized Retail Crime and Motor Vehicle Theft Prevention Program, Salinas Police Department
Proposal Summary The Salinas Police Department will develop an Organized Retail Crime (ORC) and Motor Vehicle Theft Prevention Program to implement new strategies and enhance current ones to respond to the growing threat of organized retail crime and continuing high rate of motor vehicle theft. At the heart of the program will be the ORC Team composed of detectives, sworn officers, and civilian Investigative Specialists who will focus on increasing investigations, apprehensions, and recovered property. Their efforts will be technologically supported by the use of merchandise tracking systems, license plate reader cameras, forensic equipment and data extraction tools.

PROGRAM

PURPOSE AREAS
Applicants must propose activities, strategies, or programs that address the Program Purpose Areas (PPAs) as defined on pages 5 - 8 in the ORT Prevention Grant Proposal Instruction Packet. A minimum of one (1) PPA must be selected; applicants are not required to address all three (3) PPAs. All proposed activities, strategies, or programs must have a link to the ORT Prevention Grant Program as described in the authorizing legislation and the ORT Prevention Grant Proposal Instruction Packet.

Program Purpose
Areas (PPAs):

PPA 1: Organized Retail Theft
PPA 2: Motor Vehicle or Motor Vehicle Accessory Theft
Funding Category
Information
Applicants may apply for funding in a Medium Scope OR Large Scope Category. The maximum an applicant may apply for is up to $6,125,000 in the Medium Scope category OR up to $15,650,000 in the Large Scope category. Applicants may apply for any dollar amount up to and including the maximum grant amount identified in each category. Multi-agency partnerships (determined as Medium Scope OR Large Scope) may apply for up to the maximum grant award in that category, multiplied by the number of partnering eligible applicants. For Example: Four (4) eligible applicants in the Medium Scope category may submit one (1) application for up to $24,500,000 o $6,125,000 (Medium Scope Max) x 4 (# of Agencies) = $24,500,000 Two (2) eligible applicants in the Large Scope category may submit one (1) application for up to $31,300,000 o $15,650,000 (Large Scope Max x 2 (# of Agencies) = $31,300,000 Please reference pages 10-12 in the ORT Prevention Grant Proposal Instruction Packet for additional information.

Funding Category Medium Scope (Up to $6,125,000)

SECTION IV -

PROPOSAL

NARRATIVE AND
BUDGET
This section requests responses to the Rating Factors identified in the the ORT Prevention Grant Program Application Instruction Packet.

Proposal Narrative
Instructions
The Proposal Narrative must address the Project Need, Project Description, Project Organizational Capacity and Coordination, and Project Evaluation and Monitoring Rating Factors as described in the ORT Prevention Grant Instruction Packet (refer to pages 20-24). A separate narrative response is required for each Rating Factor as described below: The Project Need narrative may not may not exceed 6,711 total characters (includes punctuation, numbers, spacing and any text). In Microsoft Word, this is approximately three (3) pages in Arial 12-point font with one-inch margins on all four (4) sides and at

1.5-line spacing. The Project Description narrative may not may not exceed 11,185 total characters (includes punctuation, numbers, spacing and any text). In Microsoft Word, this is approximately five (5) pages in Arial 12-point font with one-inch margins on all four (4) sides and at 1.5-line spacing. The Project Organizational Capacity and Coordination narrative may not may not exceed 4,474 total characters (includes punctuation, numbers, spacing and any text). In Microsoft Word, this is approximately two (2) pages in Arial 12-point font with one-inch margins on all four (4) sides and at 1.5-line spacing. The Project Evaluation and Monitoring narrative may not may not exceed 4,474 total characters (includes punctuation, numbers, spacing and any text). In Microsoft Word, this is approximately two (2) pages in Arial 12-point font with one-inch margins on all four (4) sides and at 1.5-line spacing. A character counter is automatically enabled that shows the number of characters used and the remaining number of characters before the limit for each response is met. If the character limit is exceeded, a red prompt will appear with the message "You have exceeded the character limit". Applicants will be prohibited from submitting the ORT Prevention Grant Program Application until they comply with the character limit requirements. NOTE: It is up to the applicant to determine how to use the total word limit in addressing each section, however as a guide, the percent of total point value for each section is provided in the ORT Prevention Grant Proposal Instruction Packet (refer to page 15).

Project Need The Salinas Police Department is pleased to submit this Organized Retail Theft Prevention Grant Program application to the Board of State and Community Corrections. The Salinas Police Department serves the City of Salinas, California, the county seat and largest city of Monterey County. Salinas has a growing organized retail crime problem and a high rate of motor vehicle theft that had been on the decline until very recently. Accordingly, the Salinas Police Department will focus its grant efforts on the prevention and reduction of both organized retail crime and motor vehicle theft, and will enhance current strategies and implement new ones.

Salinas’s population, 163,542 is 79% Hispanic, 12% White, 6% Asian, 1% Black, and 8% other races or more than one race. The residents are younger on average, than Californians and the U.S. population, with 39% under the age of 18. Salinas residents have large families, with 3.74 people per household on average, and 72% speak a language other than English at home. Nearly 17% of families are below poverty. The COVID pandemic and subsequent local lockdown affected our low-income and rural families negatively and disproportionately. They were harder hit by the virus itself, students and families lacked stable internet access and computers for distance learning and communication, and overcrowded housing made everything more difficult and dangerous.

For over a decade, violent crime, and specifically gun and gang violence, has been the crime problem most damaging to the community and most concerning to the Salinas Police Department (SPD). Historically, violence peaked in Salinas in 2015 when there were 40 homicides, 34 the result of shootings, and an unprecedented Part I violent crime rate of 697.7 per 100,000 residents. Amid many prevention, intervention, and suppression strategies, those very high numbers dropped to eight homicides in 2020 and a violent crime rate of 480.8 per 100,000. Unfortunately, it appears that 2020 was an outlier year. Homicides increased to 16 in 2021, doubling in just one year, and aggravated assaults rose by 13%. There were 13 homicides in 2022, 12 of them fatal shootings. Through June 2023, there have been five homicides in the city.

Over the past 18 months, Salinas has experienced a rise in organized retail theft. There has been approximately a dozen organized retrial crimes, primarily at high end stores at our largest and only enclosed mall. These crimes involve multiple suspects, often 4 to 6 individuals, dressed in black or similarly styled clothing (slightly puffy jackets and hooded jackets are popular), masked, and outfitted with large bags for stuffing with merchandise. They are in and out of the stores within a minute or so, with a getaway car nearby, and are believed to be primarily out of towners who move from city to city under the direction of a crime leader. Several stores have been hit more than once and include Ulta Beauty (perfume is the main target), the Sunglass Hut (well, sunglasses), and Victoria’s Secret (bras and underwear). Smashing has not literally been a part of these ORCs, but otherwise they comport with “smash-and-grab” retail crimes.

They have the characteristics of ORCs as defined by PC§490.4 and appear to have the elements also delineated by the California Organized Retail Crime Association (Cal ORCA): the thefts are conducted over multiple occurrences, and/or in multiple stores, and/or in multiple jurisdictions, and by two or more persons or an individual acting in dual roles (booster and fence). A cannabis delivery company was also the victim of an ORC burglary after hours, with $300,000 of dispensary product stolen, and there was another attempted ORC. To date, no one has been seriously harmed during these incidents, but the potential for violence is always near.

During the same time period, 100-125 of the City’s stores were the victims of shoplifters who appeared to be working together, but these crimes do not appear to rise to the level of smash-and-grab-like ORCs. Examples include two men wandering around a Best Buy and then trying to steal two sets of speakers, and a man and a woman stealing clothes from JC Penny’s. We need to know more about these crimes, about the suspects’ intents and their disposal of stolen merchandise, and better refine our definition of ORCs.

Historically, motor vehicle (MV) theft in Salinas was incredibly high. It peaked in 2015 at 1,932 MV thefts that year (1221.4 per 100,00 residents, far above the current state or U.S. total). MV thefts have decreased steadily since then but are still high. There were 740 last year, a rate of 452.5 per 100,000 – about equal to California’s rate and far above the national rate of 268.2.

We determine our grant needs by assessing the needs of the department and working as an integral members of the Community Alliance for Peace and Safety (CASP), a 65- member unique collaboration of city, county, school, and community-based stakeholders. CASP develops Strategic Plans every five years, based on myriad community needs assessments and listening sessions, that also inform our grant pursuits.

Very few of our MV thefts are investigated because of a lack of staff resources. We know that there are some organized rings who steal vehicles and take them to chop shops in Mexico; we also know that many cars in Salinas are stolen and abandoned locally, as the suspect was just looking for transportation for a short ride. As with ORCs, we need to investigate more MV thefts, apprehend more violators, and develop solid prevention strategies.

Budget cutbacks and a sizable reduction in our sworn police officer staffing have severely limited our ability to respond to these property crimes. At present, Salinas has 138 sworn police officers out of an authorized 161 positions. As violent crime has increased in the city and our sworn staffing is more thinly stretched than ever before, SPD has increasingly and successfully depended on new, innovative technology to help prevent and solve crimes, and is relying more and more on civilian staff for key staff. These strategies are heavily featured in our proposed approach to preventing and reducing ORC and motor vehicle theft, and they are strategies that are endorsed by our community and City Council.

Project Description The Salinas Police Department will address both organized retail theft and motor vehicle theft in our proposed program, implementing new strategies as well as enhancing current strategies. To respond to the growing threat of organized retail theft, continuing high rate of motor vehicle theft, and lack of resources and today’s technology to investigate these crimes, the Salinas Police Department will develop an Organized Retail Crime and Motor Vehicle Theft Prevention Program, to be known as the ORC program. The Team will be overseen by our Investigations Commander and led by our Detective Sergeant most experienced in property crimes. Their mission will be to prevent and reduce organized retail and motor vehicle theft through the development of prevention plans with key partners and concerted efforts to increase and improve investigations and apprehend suspects.

The Salinas Police Department, like most others, has encountered challenges in its efforts to recruit and hire sworn police officers and is committed to expanding use of superbly trained and experienced civilians to do law enforcement activities wherever safe and practicable. This strategy is part of “The Salinas Plan,” a ten-year plan designed to provide the City with a path toward maintaining a long-term balanced budget while preserving City services. Having said that, the ORC Team will need the experience and powers of sworn officers and investigators. The ORC Team will include a small group of detectives and officers who will work no more than 14 overtime hours per week and will rotate weeks. Officers from the Patrol and Investigations Units will be included, as MV thefts are investigated by patrol. Key team members will be two newly hired full- time civilian Investigative Specialists. Their primary role is to support the detectives and officers by thoroughly investigating organized crime and motor vehicle thefts, collecting evidence and property, and preparing court filing packages. Their responsibilities will include working with retailers one-on-one; reviewing/culling through the volumes of video and digital evidence produced; examining digital evidence in the Computer Forensics Lab, including processing cell phone, tablet, and computer evidence; analyzing data and trends as to where vehicles are stolen from and where they are recovered; responding to crimes and recovery scenes; collecting and securing evidence and property; interviewing victims, witnesses, and suspects to obtain details; developing leads to investigate; and documenting findings in reports.

The ORC Team will work with repeat and high-risk retail targets to develop and implement prevention strategies as needed. These might include enhanced video surveillance, radio-frequency identification, access control systems, and loss prevention software.

The ORC Team will employ technologies that have multiplying effects and will substantially boost our capabilities to prevent and solve the target crimes. We will use a relatively new technology in our efforts to reduce organized retail crime, merchandise tracking via GPS systems such as those offered by 3SI Security Systems. The system starts with secreting small tracking devices in merchandise identified as high-risk of an organized crime theft. Once “on,” the tracking devices are motion-activated and their location may be tracked by secure central servers and pinpointed for up to four hours after the incident – and communicated to law enforcement. Users have reported savings in undercover surveillance costs, increases in arrests for property crimes, increases in the recovery of stolen property, decreases in targeted crimes such as auto burglaries, and the building of community goodwill (Travis Martinez, MPA, in the October 9, 2015, FBI Law Enforcement Bulletin).

The ORC Team will use several other technologies that address both organized retail and MV theft. The Salinas Police Department has a small number of fixed and mobile license plate readers/cameras that have proven to be very helpful in gathering investigative leads and solving crimes. With grant support, a substantial number of LPRs/cameras will be purchased and strategically located in positions that best facilitate the objective of combatting ORC and MV thefts. These fixed cameras (by Flock) record vehicle license information and upload the data for comparison against state databases of stolen or wanted vehicles. The cameras provide clear images of vehicles, showing the vehicle’s make, model, color, and unique details such as roof racks, bumper stickers, etc. They also provide information on the direction of travel and are able to give immediate notifications when stolen vehicles are being driven past.

This is helpful when crimes start in one city and move to nearby cities as the spree continues. ORC Team members will coordinate with other agencies that experience organized retail crimes when they have a license plate of an ORC suspect vehicle, which can then be added to the Flock database.

Our experience has shown that leasing automated LPRs is more cost effective than purchasing them, as the lease automatically includes upgrades and replacement when items are broken or damaged – which we are finding happens somewhat frequently in some of our targetted areas. The leasing agreement includes the camera systems, warranties, equipment replacement, software, and access to a hosted LPR management cloud that enables data searches and analyses. Sixty Flock Falcon ALPR cameras will be leased, nine of which will be dedicated to the ingress points of Northridge Mall. The remaining cameras will be located in high crime areas, with exact locations to be determined. Twelve Flock Safety Condor PTZ cameras will also be leased at placed at key locations. These are 100% cloud- based cameras that offer both live and recorded video.

Vigilant LPR camera systems will be purchased and located at intersections at primary ingress and egress points of the city. These cameras systems go beyond license plate recognition; they use patented, sophisticated analytics to produce actionable intelligence.

For example, the system easily searches for, finds, and reviews the location history of a vehicle and determines where it may be located in the future – it can provide a best-address location and time-of-day, day-of-week heat map to determine when the vehicle is most likely to be there. Ten clusters of Vigilant LPR camera systems will be purchased to cover ten major intersections; each intersection requires eight cameras that cover all four directions.

Grant funds will also be used to upgrade specific equipment for our Computer Forensics Lab that is used for the forensic examination of electronic devices and other purposes. The lab’s current six forensic computers are old, slow, and contribute to the backlog of cases; we will replace/upgrade one of the computers. Storage of digital and video evidence requires substantial storage space, and long-term storage with redundancy is needed. A storage server will be purchased and connected to the forensic computer for direct initial downloads, and several external drives will be included to disseminate the digital information to investigators and district attorneys.

To support investigations, Cellebrite Premium software will be used to access mobile devices and extract information that helps solve cases. Cellebrite software lawfully unlocks, decrypts, and extracts digital evidence from a wide range of iOS and Android devices. It saves an enormous amount of investigative time as it performs time- consuming tasks and its cloud architecture frees personnel from the complexities of hardware maintenance, security management, and software updates.

The ORC Team costs will include three workstations for the use of the Investigative Specialists and rotating detectives and officers.

These will include desktop computers, monitors, laptops, phones, and headsets. These workstations can be readily incorporated into SPD’s future plans to develop a Real-Time Crime Center.

Finally, our grant request includes training for the ORC Team members. Specialized training in the use of the proposed technology will be provided by the vendors. The Investigative Specialists will benefit from additional training related to MV thefts, and all members of the ORC Team will receive training in prevention and reduction strategies related to ORC. Online training will be accessed where available to keep costs low. Online training in ORC investigations is available from groups such as the Loss Prevention Foundation and the Cybersecurity and Infrastructure Security Agency and a number of online schools and colleges (e.g., The McAfee Institute). There are numerous online training resources available for MV theft prevention and investigation, including the IACP, California Highway Patrol, and National Highway Traffic Safety Administration.

We have also budgeted for ORC Team members to attend annual conferences and training workshops on ORC and MV prevention and investigation. We will concentrate on training within California, to save on travel costs and time and because California appears to be a leader in ORC and MV thefts. Cal ORCA provides training for law enforcement on ORC prevention strategies, current and emerging trends, and working with businesses. Organizations such as IACP and the International Association of Auto Theft Investigators offer a wide range of training and resources in technological developments, intelligence information, and investigation.

SPD’s policy to limit racial bias outlines policies to ensure our commitment to enforcing the law equally, fairly, objectively, and without discrimination toward any individual or group. Four policies comprise our policies on surveillance technology; these address Public Safety Video Surveillance (public cameras), Mobile Audio/Video (in-car cameras), Portable Audio/Video Recorders (body worn cameras, handheld devices, other portables), and Automated License Plate Readers. These policies generally address placement, monitoring, privacy, storage and retention, activation and operations, and officer training
Goals and Objectives
Goal 1: Establish an Organized Retail Crime (ORC) Program within the Investigations Unit to prevent and reduce organized retail crime and motor vehicle theft.
a. Establish an ORC Team composed of detectives, sworn officers, and civilian investigators.
b. Develop and implement plans and systems for the prevention and reduction of organized retail crime and motor vehicle theft. c. Acquire the technology and establish sustainable systems to support the use of merchandise tracking devices, fixed LPR cameras, and forensic software.

Goal 2: Prevent and reduce organized retail crime.
a. Understand better the scope and dynamics of ORC.
b. Increase the apprehension of offenders.
c. Reduce the number of ORCs by 10% per year.

Goal 3: Prevent and reduce motor vehicle theft.
a. Increase the apprehension of offenders.
b. Increase the number of stolen vehicles recovered.
c. Decrease the number of motor vehicle thefts by 5% per year.

Project
Organizational
The ORC program will be housed within the Investigations Division, under the general oversight of Investigations Commander James Capacity and
Coordination
Arensdorf; he oversees the Detective Bureau, Crime Scene Investigations Unit, forensics, crime and firearms labs, victim services, and crime analysis. Detective Sergeant Kendall Gray will provide overall management for the project. He will coordinate the time and efforts of the detectives and sworn officers who will work on the ORC program on an overtime basis, and will supervise the civilian Investigative Specialists. Detective Sgt. Gray has been a sworn peace officer at SPD for over 23 years, and has worked both the gang and narcotics units as an officer and a sergeant. He has received two CHP 10851 awards and participated in several long-term chop shop operations. He currently serves as one of the Investigations Sergeants and supervises our detectives.

The ORC Team will be comprised of detectives and sworn officers working part-time, and two civilian Investigative Specialists to be hired, working full-time; the lead Detective is Scott Sutton. Detective Sutton has been with SPD for 16 years, 13 of which were spent on patrol covering the north side of the city where Northridge Mall is located. He has been credited with recovering over 1,000 stolen vehicles, leading him to be awarded the highest level of recognition, five Master 10851 pins, for this work. His current assignment is Property Crimes in the Investigations Unit, where he developed an Online Shoplifting Program which allows trained loss prevention agents from local stores to report their detentions through an online portal rather than calling for a patrol officer to take a report in person at the store. Detective Sutton has developed strong working relationships with local businesses and their loss prevention teams through this work. Sworn officers on the ORC Team will begin implementing new technology immediately after the grant award is executed.

The civilian Investigative Specialists will be the backbone of the ORC Team. Their activities will focus on investigation; their responsibilities were described in the Project Description. Recruitment for these positions will start as soon as possible after grant award. Successful candidates will have at least five years of experience with a law enforcement agency conducting investigations, investigative interviews, and crime scene procedures, and an A.A. degree or higher in criminology, police science, or a related field. This is a new position for SPD and a job description is in development in order to complete hiring within six months of the grant award.

The proposed project does not require formal collaborators to accomplish its mission, so there will be no MOUs or contracts executed. We will, however, work closely with the Security Office of Northridge Mall, the managers of the stores at high-risk for ORC, and the manufacturers, vendors, and designers of the project’s technology. We have, or will develop, strong working relationships with these partners.

The City of Salinas has substantial experience in grant administration, including prior CalVIP and CalGRIP grants and many federal Department of Justice awards. Police Services Administrator Tonya Erickson will oversee the programmatic administration of the ORC Program. Ms. Erickson joined SPD in August 2019 and directs the operations of the Administration Division of the police department. She oversees all finance, facilities, fleet, and other duties as assigned. Ms. Erickson was recognized as the
department’s Professional Staff of the Year in 2022.

The City of Salinas' Finance Department, which will be responsible for the fiscal administration of the grant, has extensive experience with federal and state grants. The finance staff will ensure that all funds from the grant are tracked, accounted for, and reported appropriately. The City will use standard accounting principles and project-specific codes to maintain fund separation. No administration costs will be charged to the grant.

We expect to continue the ORC Team at the end of the grant period with general funds, perhaps expanding to other crimes as well if our efforts to prevent ORCs and MV theft are shown to be successful.

Given our challenges in maintaining sworn staffing, we hope these efforts will demonstrate the effectiveness of civilian Investigative Specialists and support expansions of their role.

Project Evaluation
and Monitoring
The evaluation will be conducted by an external evaluator. Since Salinas’s long-term evaluator of many of its violence prevention and reduction programs is retiring, we will search for a replacement after the grant award. They may be affiliated with one of our local universities such as the Middlebury Institute for International Studies or California State University at Monterey Bay, or with a research organization.

The evaluator will meet with the primary staff at SPD who will manage the program to discuss plans, timelines, and data requirements. They will work collaboratively with SPD to develop the Local Evaluation Plan, and key staff and leadership will be included as the logic model is developed. The requirements of the quarterly progress reports will be reviewed; the evaluator will be responsible for collecting the data and submitting the quarterly reports to BSCC.

Monitoring will take place in several ways. Periodic site visits will be made to SPD to meet with the ORC Team, interview members about their activities, and review records and data that will be used to provide oversight and monitoring over time. The evaluator will monitor the implementation of the technological devices, such as the LPRs, including visits to randomly selected locations to see them in action. The quarterly progress reports will enable the evaluator to stay abreast of service delivery and numbers, progress on goals, program challenges, and immediate outcomes. The deliverables are the quarterly progress reports, Local Evaluation Plan including a logic model, and Local Evaluation Report, which will summarize the ORC program activities, successes and challenges, and outcomes.

A comprehensive evaluation will be conducted which incorporates both process and outcome assessments. Specific goals and quantifiable objectives are presented in the Work Plan and will be refined in the Local Evaluation Plan. A mixed methods, non- experimental research design will be employed; most outcomes will be assessed by tracking changes in identified measures (e.g., number of motor vehicle thefts, number of vehicles recovered, etc.) over time.

The process evaluation will document how the ORC program is implemented, looking at services, activities, and immediate outcomes. This will include but not be limited to documentation of the composition and activities of the ORC Team, number and location of LPR cameras, use of merchandise tracking devices, use of other technology, and record systems that exist or are developed to collect immediate (e.g., number of investigations initiated, number of arrests, etc.) and longer term outcomes. Process data will be collected during site visits and in the process of collecting quarterly report data.

The outcome evaluation will look at key indicators over time using a pre-post design, drawing them from a baseline period prior to the start of the proposed project and periodically (annually or semi- annually) throughout the three year service delivery period. Key outcome indicators are the number of organized retail theft crimes, motor vehicle thefts, arrests of perpetrators, and stolen vehicles recovered. These data will likely be closely tracked by the ORC Team itself, or extracted from Mark43, SPD’s records management system.

Budget Instructions Applicants are required to submit a Proposal Budget and Budget Narrative (Budget Attachment). Upon submission the Budget Attachment will become Section 5: Budget (Budget Tables & Narrative) making up part of the official proposal. The Budget Attachment must be filled out completely and accurately. Applicants are solely responsible for the accuracy and completeness of the information entered in the Proposal Budget and Budget Narrative.

The Proposal Budget must cover the entire grant period. For additional guidance related to grant budgets, refer to the BSCC Grant Administration Guide. The Budget Attachment is provided as a stand-alone document on the BSCC website.

Budget Attachment
Organized-Retail-Theft-Prevention-Grant-Program-Budget-Attachment_Final.xlsx

SECTION V -

ATTACHMENTS
This section list the attachments that are required at the time of submission, unless otherwise noted. Project Work Plan (Appendix B) - Mandatory Grantee Assurance for Non-Governmental Organizations (Appendix D) - Mandatory Local Impact Letter(s) (Appendix E) - Mandatory Letter(s) of Commitment (Appendix F) - If Applicable Policies Limiting Racial Bias - Refer to page 9 of the Proposal Instruction Packet - Mandatory Policies on Surveillance Technology - Refer to page 9 of the Proposal Instruction Packet - If Applicable Certification of Compliance with BSCC Policies on Debarment, Fraud, Theft, and Embezzlement (Appendix G) - Mandatory Governing Board Resolution (Appendix H) - Optional
Project Work Plan (Appendix B)
ORC_Work_Plan.docx
Grantee Assurance for Non-Governmental Organizations (Appendix D) Grantee-Assurance-for-Non-Governmental-Organizations-ORT_Not_applicable.docx Local Impact Letter(s) (Appendix E)
Local_Impact_Letter_from_the_DAs_Office.pdf
Letter(s) of
Commitment,
(Appendix F)
n/a
Policies Limiting Racial Bias
Bias_Based_Policing_Policy_Policy_402.pdf
Policies on Surveillance Technology
Public_Safety_Video_Surveillance_System_Policy_378.pdf
Mobile_Audio_Video_Policy_445.pdf
Portable_Audio_Video_Recorders_Policy_449.pdf
Automated_License_Plate_Readers_ALPRs_Policy_462.pdf
Certification of Compliance with BSCC Policies on Debarment, Fraud, Theft, and Embezzlement (Appendix G)
Certification_of_Compliance_with_BSCC_Policies_-_Signed.pdf OPTIONAL:

Governing Board
Resolution (Appendix
H)
n/a
OPTIONAL:

Bibliography
n/a

CONFIDENTIALITY
NOTICE:

All documents submitted as a part of the Organized Retail Theft Prevention Grant Program proposal are public documents and may be subject to a request pursuant to the California Public Records Act.

The BSCC cannot ensure the confidentiality of any information submitted in or with this proposal. (Gov. Code, § 6250 et seq.) Proposal Instruction Packet | Page 30

Applicants must complete a Project Work Plan. This Project Work Plan identifies measurable goals and objectives, process and outcome measures, activities and services, responsible parties for those activities and services, data sources and estimated timelines. Completed plans should (1) identify the project’s top goals and objectives; (2) identify how the goal(s) will be achieved in terms of the activities, responsible staff/partners, and start and end dates, process and outcome measures; and (3) provide goals and objectives with a clear relationship to the need and intent of the grant. As this grant term is for thr ee (3) years, the Project Work Plan must attempt to identify activities/services and estimate tim elines for the entire grant term. A minimum of one goal and corresponding objectives, process measures, etc. must be identified.

Applicants must use the Project Work Plan provided below. You will be prompted to upload this document to the BSCC-Submittable Application.

(1) Goal: Establish an Organized Retail Crime and Motor Vehicle Prevention Program within the Investigations Unit.

Objectives (A., B., etc.) A. Establish an ORC Team of detectives, sworn officers, and civilian Investigative Specialists.

B. Develop and implement plans and systems for the prevention and reduction of ORCs and motor vehicle theft.

C. Acquire the technology and establish systems to support the use of merchandise tracking devices, fixed LPR cameras, and forensic software.

Process Measures and
Outcome Measures:

Process: Composition and activities of the ORC Team, number and location of LPR cameras, use of tracking devices, use of other technology.

Outcomes: Number of investigations initiated, number of arrests, etc.

Project activities that support the identified goal and objectives: Responsible staff/partners Timeline Start Date End Date
Hire new staff.

Assign sworn staff to the ORC Team; develop and implement plans; purchase all equipment and technology and install/implement it.

HR Department.

Detective Sgt. Kendall Gray,
ORC Team.
10/1/2023
10/1/2023
4/1/2024
12/31/2026
List data and sources to be used to measure outcomes: (Data listed in Measures). Sources: Site visits including observations, records review, interviews with key staff and ORC Team members.

Appendix B: Project Work Plan
Proposal Instruction Packet | Page 31

(2) Goal: Prevent and reduce organized retail crime.

Objectives (A., B., etc.) A. Understand better the scope and dynamics of ORC.

B. Increase the apprehension of offenders.

C. Reduce the number of ORCs by 10% per year.

Process Measures and
Outcome Measures:
> Process: Use of merchandise tracking devices, LPR cameras, and other technology; activities of the ORC Team.

Outcomes: Number of ORC investigations initiated, number of ORC arrests, number of ORCs annually.

Project activities that support the identified goal and objectives: Responsible staff/partners Timeline Start Date End Date
ORC Team research and analysis, enhanced investigation, use of video and digital evidence produced by new
technology.
> ORC Team > 10/1/2023 > 12/31/2026

List data and sources to be used to measure outcomes: (Data listed in Measures) Sources: Interviews with ORC Team members, ORC Team records, Mark43 records management system.

(3) Goal: Prevent and reduce motor vehicle theft.

Objectives (A., B., etc.) A. Increase the apprehension of offenders.

B. Increase the number of stolen vehicles recovered.

C. Decrease the number of motor vehicle thefts by 5% per year.

Process Measures and
Outcome Measures:
> Process: Use of LPR cameras and other technology, activities of the ORC Team.

Outcomes: Number of Investigations initiated for MV theft incidents, number of arrests for MV theft, number of MV thefts annually, number of stolen vehicles recovered annually.

Project activities that support the identified goal and objectives: Responsible staff/partners Timeline Start Date End Date
> ORC Team research and analysis, enhanced investigation, use of video and digital evidence produced by new
technology.
> ORC Team > 10/1/2023 > 12/31/2026
List data and sources to be used to measure outcomes: (Data listed in Measures) Sources: Interviews with ORC Team members, ORC Team records, Mark43 records management system.

Total
$1,185,397.00
$54,190.00
$978,000.00
$0.00
$122,500.00
$1,174,620.00
$25,000.00
$33,600.00
$0.00
$3,573,307.00
Total
$100,190.00
$106,282.00
$208,653.00
$770,272.00
$0.00
$0.00
$0.00
$0.00
$1,185,397.00
Total
$13,500.00
$2,100.00
$1,500.00
$9,000.00
$6,000.00
$12,000.00
$6,590.00
$3,500.00
$54,190.00
TOTAL
1b. Salaries & Benefits Narrative:

The grant will fund 10% FTE of a Detective Sergeant for the entire grant period to provide oversight of grant activities and personnel supervision of Civilian Investigators. Budget based on 10% of current total compensation of $292,260 ($190,120 in salary and $102,140 in taxes/benefits) for initial year, and a 5% increase for subsequent years). The grant will fund 4 hours/week of Police Sergeant time (may be Investigations and/or Patrol) to provide additional support and coordination of grant activities. Budget based on 4 hours/week at current hourly OT rate of $149.05 ($133.50 per hour and 11.65% for taxes/benefits) for initial year, and a 5% increase for subsequent years. The grant will fund 10 hours/week of Police Officer time (may be Investigations and/or Patrol Unit) to provide grant-related investigation activity requiring a sworn officer. Budget based on 10 hours/week at current hourly OT rate of $117.05 ($104.84 per hour and 11.65% for taxes/benefits) for initial year, and a 5% increase for subsequent years. The grant will fund 2.0 FTE civilian Investigative Specialist positions to begin 6-months into the grant period to focus on investigation, including the review and processing of video, digital, and other evidence produced by the target crimes. Budget based positions starting 6-months after grant award and 200% FTE thereafter based on total compensation of $131,530 for each position ($98,314 in salary and $33,216 in taxes/benefits) for initial year, and a 5% increase for subsequent years).

Furniture Workstations
Desk Chairs

1. Salaries & Benefits

4. Non-Governmental Organization (NGO) Subcontracts

6. Equipment/Fixed Assets

7. Financial Audit (Up to $25,000)

8. Other (Travel, Training, etc.)
1a. Salaries & Benefits
Description of Salaries & Benefits (% FTE or Hourly Rate) & Benefits Detective Sergeant, 0.1 FTE Annual salary of $190,120 plus benefits and 5% annual increases, detailed below. 10% FTE for entire grant period.

Police Sergeant - Overtime, 4 hours/week Hourly OT rate of $149.05 plus 11.65% taxes/benefits and 5% annual increases, detailed below. 4 hrs/wk for entire grant period.

Police Officers - Overtime, 10 hours/week

2. Services and Supplies

3. Professional Services or Public Agencies

5. Data Collection and Evaluation

9. Indirect Costs
Annual salary of $98,314 plus benefits and 5% annual increases, detailed below. 200% FTE beginning 6-months into the grant period.

Organized Retail Theft Prevention Grant Program - Project Budget and Budget Narrative 44-Month Budget: October 1, 2023 to June 1, 2027
City of Salinas
2a. Services and Supplies
Name of Applicant:

Desk phones and headsets at $500 per workstation.

Budget Line Item
Note: Rows 7-16 will auto-populate based on the information entered in the budget line items (Salaries and Benefits, Services and Supplies, etc.) Desktop Computer Monitors
Desk Phones and Headsets
SiStore Six-Pack Direct Attached Storage
Laptops
Hourly OT rate of $117.05 plus 11.65% taxes/benefits and 5% annual increases, detailed below. 10 hrs/wk for entire grant period.

Investigative Specialists (Civilian), 2.0 FTE
Desktop Computers 3 Desktop computers at $3,000 each.

TOTAL
Description of Services or Supplies Calculation for Expenditure 3 Furniture workstations at $4,500 each
6 Desktop computer monitors (2 monitors per workstation) at $1,000 each. 3 Laptops at $4,000 each.
2 Direct Attached Storage devices at $3,295 each.

TOTAL
10 External USB Hard Drives at $350 each. SiForce 10TB Enterprise USB 3.1 Desk chairs at $700 each.
2b. Services and Supplies Narrative:

Description of Professional Service(s) Total
$561,000.00
$117,000.00
$300,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
$978,000.00
3b. Professional Services Narrative
Total
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Total
$122,500.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$122,500.00
4a. Non-Governmental Organization (NGO) Subcontracts
Calculation for Expense
TOTALS
Data Collection and Evaluation $35,000 per year for 3.5 years 5a. Data Collection and Evaluation
Calculation for Expense
TOTALS
4b. Non-Governmental Organization (NGO) Subcontracts Narrative Enter narrative here. You may expand cell height if needed.

Description of Non-Governmental Organization
(NGO) Subcontracts
Description of Data Collection and Evaluation
3a. Professional Services
12 cameras for 3-year leases at a cost of $3,000 per year, plus a one-time $750 charge for installation. 3 year software subscription at a cost of $100,000 per year.

TOTAL
Furniture Workstations, desk chairs, and phones/headsets, will be purchased for use by the two civilian Investigative Specialists dedicated to this grant, with one additional workstation to be used on a touchdown basis by the Police Sergeants and Police Officers while working on grant activities. The cost for the furniture workstations is $4,500 each, the cost for the desk chairs is $700 each, and the cost for the telephone and headset is $500 per workstation. The grant will fund desktop computers and large dual screen HD monitors for each workstation at a cost of $3,000 for each desktop computer and $1,000 for each of the two desktop computer monitors placed on each workstation (6 total). The grant will also fund a laptop for each of the civilian Investigative Specialists and the Detective Sergeant to enable them to access reports and information, collect digital evidence, and to communicate, while in the field. The laptops are estimated to cost $4,000 each. The grant will fund some computer equipment for the Computer Forensics Lab for forensic examinations of digital devices (identified under the Equipment section). Storage of digital downloads and evidence requires significant storage space, which is limited within the Department so the grant will purchase two SiStore Six-Pack Direct Attached Storage at a cost of $3,295 each to address the need for longer term storage and redundancy. Once digital downloads have been created, those reports will need to be placed on external hard drives to facilitate dissemination to investigators and the District Attorney's Office. The grant will fund the purchase of 10 SiForce 10TB Enterprise USB 3.1 external hard drives at a cost of $350 each.

We intend to further expand the City's existing network of LPR cameras through the lease of Flock Safety LPR Cameras. The grant will fund a 3-year lease for 60 Flock Falcon Camera Systems to be installed at the nine ingress points of Northridge Mall, with the remaining 51 cameras to be placed at locations to be determined throughout the City to assist in organized retail theft and MV theft investigations. The lease cost for each Falcon camera is $3,000 per year with an additional one-time $350 installation fee, thus a 3-year cost of $9,350 per camera. The grant will also fund the installation of 12 Flock Safety Condor PTZ Cameras. The Condor cameras are 100% cloud based that offers both live and recorder video via the Flock operating system. Camera locations will be determined after grant award. The Flock Safety Condor PTZ Cameras lease for $3,000 per year with an additional one-time installation charge of $750 per camera, thus a 3-year cost of $9,750 per camera. Given the number of Flock Safety devices we are projected to contract, the basic Flock operating system will be included at no additional cost. To support investigations, a Cellebrite Premium software subscription will be funded to facilitate access to mobile devices and extract information to assist in investigations. The Cellebrite Premium software lawfully unlocks, decrypts, and extracts digital evidence from a wide range of iOS and Android devices and saves significant investigative time. The Cellebrite Premium software subscription costs $100,000 per year.

Flock Safety Falcon Camera System Leases
Flock Safety Condor PTZ Camera System Leases
Cellebrite Premium Subscription with Unlimited Unlocks
60 cameras for 3-year leases at a cost of $3,000 per year, plus a one-time $350 charge for installation.

Calculation for Expenditure
Description of Equipment/Fixed Assets Total
$45,200.00
$29,425.00
$24,995.00
$880,000.00
$95,000.00
$100,000.00
$0.00
$0.00
$1,174,620.00
Total
$25,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
$25,000.00
Total
$3,000.00
$30,600.00
$0.00
$0.00
$0.00
$0.00
$33,600.00
TOTAL
7b. Financial Audit) Narrative:

Financial Audit of entire grant period to be conducted by City of Salinas' contract auditors. The estimate is based on current charge of $11,000 per annual single program audit. Charges exceeding the $25,000 budgeted within the grant will be paid for by the City. 8b. Other (Travel, Training, etc.) Narrative:

TOTAL
7a.Financial Audit
Description Calculation for Expense
Financial Audit Cost estimate based on current charge of $11,000 per annual single program audit. Charges exceeding budgeted amount will be paid for by the City.

Training and Associated Travel $10,200/year x 3 years.
8a.Other (Travel, Training, etc.)
Description Calculation for Expense
Vehicle Fuel $1,000/year x 3 years.
5b. Data Collection and Evaluation Narrative
The evaluation will be conducted by an external evaluator that will be identified after the grant award. The evaluator may be affiliated with one of our local universities or with a research organization. The evaluator will work collaboratively with SPD on development of the Local Evaluation Plan and will be responsible for collecting data and submitting the quarterly reports to BSCC. We have budgeted $35,000 per year, for 3.5 years, to support this data collection and evaluation. 1 Computer for Computer Forensics Lab at $29,425 each.
3SI GPS Tracking Devices
SiForce Lighting NV Computer
SiStore 4U Lhybrid Storage Server
TOTALS
6b. Equipment/Fixed Assets Narrative
6a. Equipment/Fixed Assets
Calculation for Expense
3SI GPS Tracking Devices cost $22,600 for a package of 15 tracking devices, and the grant will fund the purchase two packages (30 devices) for placement in merchandise identified as high-risk of an organized crime theft. The grant will fund the purchase of one SiForce Lighting NV Computer at a cost of $29,425. This computer will be utilized in the Computer Forensics Lab for forensic examinations of digital devices. Storage of digital downloads and evidence requires significant storage space, which is limited within the Department. The grant will fund the purchase of a SiStore 4U LHybrid Storage Server to address storage of initial downloads at a cost of $24,995. Vigilant License Plate Reader (LPR) camera systems will be purchased to expand the City's existing network of LPR cameras. Each cluster of eight cameras will cost $88,000, thus a total cost of $880,000 for cameras to cover the 10 major intersections. One marked patrol vehicle will be purchased for the use of the Police Sergeants and/or Police Officers working on this grant. Marked vehicles are necessary to enable the officers to respond to emergencies (e.g., active shooter situation, officer needs help call) while on the job. The estimate of $95,000 per vehicle is based on the recent cost of a fully-outfitted vehicle including radio, MDT, lightbar, signage, and other required equipment. Two unmarked vehicles will be purchased for used by the civilian Investigative Specialists working on this grant.

Vigilant LPR Camera Systems
Marked Patrol Vehicle, outfitted
1 Storage Server for Computer Forensics Lab at $24,995 each.

Unmarked Vehicles
10 major intersections at $88,000 per intersection.
1 marked vehicle at $95,000 each
2 unmarked vehicles at $50,000 each
2 Packages of 15 tracking devices at $22,600 per package.

Grant Funds Total
$0 $0
$0
$0 $0
$0
TOTAL $0 $0
9b. Indirect Costs Narrative:

Enter narrative here. You may expand cell height if needed. If using a federally approved indirect cost rate, please include the rate in the narrative.

Please see instructions tab for additional information regarding Indirect Costs. If the amount exceeds the maximum allowed and/or turns red , please adjust it to not exceed the line-item noted.

For this grant program, indirect costs may be charged using only one of the two options below:
1) Indirect costs not to exceed 10 percent (10%) of the total grant award. Applicable if the organization does not have a federally approved indirect cost rate.

If using Option 1) grant funds allocated to Indirect Costs may not exceed:
2) Indirect costs not to exceed 20 percent (20%) of the total grant award. Applicable if the organization has a federally approved indirect cost rate. Amount claimed may not exceed the organization's federally approved indirect cost rate.

If using Option 2) grant funds allocated to Indirect Costs may not exceed:
9a. Indirect Costs
Fuel for the marked and unmarked vehicles used by the civilian Investigative Specialists working on grant activities. Training funds are budgeted to enable the Police Sergeants and Police Officers to attend Annual Meetings, specialized training, and conferences related to grant activities, and for the civilian Investigative Specialists to attend Annual Meetings, training, and conferences related to their new positions. Costs are estimated at $10,500 per year for three years which will support three core ORC Team members attending the Annual Meeting ($150 each x 3 staff x 3 years = $1,350), support four ORC Team members attending a conference once per year ($1,500 each x 4 staff x 3 years = $18,000), and support five ORC Team members attending specialized training ($750 x 5 staff x 3 years = $11,250). Costs estimates include registration and travel, including hotel, airfare, rental cars, etc. as necessary to attend and participate in trainings or conferences.

City of Salinas
SALINAS POLICE DEPARTMENT • 312 East Alisal Street • Salinas, California 93901 • (831) 758-7090

Roberto B. Filice
Chief of Police

June 30, 2023

Board of State and Community Corrections
2590 Venture Oaks Way, Suite 200
Sacramento, CA 95833

To Whom It May Concern:

To respond to the growing incidence of organized retail crime in our community and the ongoing high rate of motor vehicle theft, the Salinas Police Department has developed an Organized Retail Crime Prevention Program (ORC program) and applied to the state Board of State and Community Corrections for grant funding to support it. The ORC program will support new strategies as well as enhance current strategies to combat organized retail crimes and motor vehicle thefts. A team of detectives, sworn officers, and full-time civilian investigators will be tasked with developing and implementing plans to prevent and reduce these crimes, with a strong emphasis on heightened investigation and the apprehension of offenders. The ORC Team will be supported by the most advanced and effective technology available, including sophisticated forensic equipment and software, fixed cameras, license plate readers, and merchandise tracking devices.

We recognize that if our efforts are successful, in the short term one of the effects may be to present the Monterey County District Attorney’s Office with additional cases for prosecution (albeit with enhanced evidence due to more in-depth investigation). Over time, we hope the number of these crimes will decrease, to the benefit of both our agencies.

The Salinas Police Department and Monterey County District’s Attorney’s Office have a strong working relationship and have participated in many task forces and joint problem-solving efforts together over the years. Our signatures below reflect our willingness to work together to combat organized retail crime and motor vehicle theft and mitigate any negative impacts that the ORC program raises. In particular, we will share information critical to the successful prevention and investigation of the target crimes to ensure the success of the ORC program.

________________________________ ________________________________ Roberto Filice, Chief of Police Jeannine Pacioni, District Attorney Salinas Police Department Monterey County District Attorney’s Office DocuSign Envelope ID: 7C490231-CA13-4FAA-B8FA-382A7F0CF129

Policy
402
Salinas Police Department
Salinas PD Policy Manual
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Bias-Based Policing - 313
Bias-Based Policing
402.1 PURPOSE AND SCOPE
This policy provides guidance to department members that affirms the Salinas Police Department's commitment to policing that is fair and objective.

Nothing in this policy prohibits the use of specified characteristics in law enforcement activities designed to strengthen the department's relationship with its diverse communities (e.g., cultural and ethnicity awareness training, youth programs, community group outreach, partnerships). 402.1.1 DEFINITIONS
Definitions related to this policy include:

Bias-based policing - An inappropriate reliance on actual or perceived characteristics such as race, ethnicity, national origin, religion, sex, sexual orientation, gender identity or expression, economic status, age, cultural group, disability, or affiliation with any non-criminal group (protected characteristics) as the basis for providing differing law enforcement service or enforcement (Penal Code § 13519.4).
402.2 POLICY
The Salinas Police Department is committed to providing law enforcement services to the community with due regard for the racial, cultural or other differences of those served. It is the policy of this department to provide law enforcement services and to enforce the law equally, fairly, objectively and without discrimination toward any individual or group. 402.3 BIAS-BASED POLICING PROHIBITED
Bias-based policing is strictly prohibited.

However, nothing in this policy is intended to prohibit an officer from considering protected characteristics in combination with credible, timely and distinct information connecting a person or people of a specific characteristic to a specific unlawful incident, or to specific unlawful incidents, specific criminal patterns or specific schemes.
402.3.1 CALIFORNIA RELIGIOUS FREEDOM ACT
Members shall not collect information from a person based on religious belief, practice, affiliation, national origin or ethnicity unless permitted under state or federal law (Government Code § 8310.3).

Members shall not assist federal government authorities (Government Code § 8310.3):
(a) In compiling personal information about a person’s religious belief, practice, affiliation, national origin or ethnicity.
(b) By investigating, enforcing or assisting with the investigation or enforcement of any requirement that a person register with the federal government based on religious belief, practice, or affiliation, or national origin or ethnicity.

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Bias-Based Policing - 314
402.4 MEMBER RESPONSIBILITIES
Every member of this department shall perform his/her duties in a fair and objective manner and is responsible for promptly reporting any suspected or known instances of bias-based policing to a supervisor. Members should, when reasonable to do so, intervene to prevent any biased-based actions by another member.
402.4.1 REASON FOR CONTACT
Officers contacting a person shall be prepared to articulate sufficient reason for the contact, independent of the protected characteristics of the individual.

To the extent that written documentation would otherwise be completed (e.g., arrest report, field interview (FI) card), the involved officer should include those facts giving rise to the contact, as applicable.

Except for required data-collection forms or methods, nothing in this policy shall require any officer to document a contact that would not otherwise require reporting. 402.4.2 REPORTING OF STOPS
Unless an exception applies under 11 CCR 999.227, an officer conducting a stop of a person shall collect the data elements required by 11 CCR 999.226 for every person stopped and prepare a stop data report. When multiple officers conduct a stop, the officer with the highest level of engagement with the person shall collect the data elements and prepare the report (11 CCR 999.227).

If multiple agencies are involved in a stop and the Salinas Police Department is the primary agency, the Salinas Police Department officer shall collect the data elements and prepare the stop data report (11 CCR 999.227).

The stop data report should be completed by the end of the officer’s shift or as soon as practicable (11 CCR 999.227).
402.5 SUPERVISOR RESPONSIBILITIES
Supervisors should monitor those individuals under their command for compliance with this policy and shall handle any alleged or observed violations in accordance with the Personnel Complaints Policy.
(a) Supervisors should discuss any issues with the involved officer and his/her supervisor in a timely manner.

1. Supervisors should document these discussions, in the prescribed manner. (b) Supervisors should periodically review MAV recordings, portable audio/video recordings, Mobile Data Terminal (MDT) data and any other available resource used to document contact between officers and the public to ensure compliance with the policy.

1. Supervisors should document these periodic reviews.

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Bias-Based Policing - 315

2. Recordings or data that capture a potential instance of bias-based policing should be appropriately retained for administrative investigation purposes. (c) Supervisors shall initiate investigations of any actual or alleged violations of this policy. (d) Supervisors should take prompt and reasonable steps to address any retaliatory action taken against any member of this department who discloses information concerning bias-based policing.
402.6 ADMINISTRATION
Each year, the Field Operations Division Chief should review the efforts of the Department to provide fair and objective policing and submit an annual report, including public concerns and complaints, to the Chief of Police.

The annual report should not contain any identifying information about any specific complaint, member of the public or officers. It should be reviewed by the Chief of Police to identify any changes in training or operations that should be made to improve service.

Supervisors should review the annual report and discuss the results with those they are assigned to supervise.
402.7 TRAINING
Training on fair and objective policing and review of this policy should be conducted as directed by the Personnel and Training Unit.
(a) All sworn members of this department will be scheduled to attend Peace Officer Standards and Training (POST)-approved training on the subject of bias-based policing.
(b) Pending participation in such POST-approved training and at all times, all members of this department are encouraged to familiarize themselves with and consider racial and cultural differences among members of this community. (c) Each sworn member of this department who received initial bias-based policing training will thereafter be required to complete an approved refresher course every five years, or sooner if deemed necessary, in order to keep current with changing racial, identity and cultural trends (Penal Code § 13519.4(i)). 402.8 REPORTING TO CALIFORNIA DEPARTMENT OF JUSTICE
The Professional Standards and Conduct Unit Manager shall ensure that all data required by the California Department of Justice (DOJ) regarding complaints of racial bias against officers is collected and provided to the Records Coordinator for required reporting to the DOJ (Penal Code § 13012; Penal Code § 13020). See the Records Unit Policy.

Supervisors should ensure that data stop reports are provided to the Records Coordinator for required annual reporting to the DOJ (Government Code § 12525.5) (See Records Bureau Policy).

Policy
462
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Automated License Plate Readers (ALPRs) - 1
Automated License Plate Readers (ALPRs)
462.1 PURPOSE AND SCOPE
The purpose of this policy is to provide guidance for the capture, storage and use of digital data obtained through the use of Automated License Plate Reader (ALPR) technology. 462.2 DEFINITIONS
Automated License Plate Reader (ALPR): A device that uses cameras and computer technology to compare digital images to lists of known information of interest.

ALPR Operator: Trained Department members who may utilize ALPR system/equipment. ALPR operators may be assigned to any position within the Department, and the ALPR Administrator may order the deployment of the ALPR systems for use in various efforts.

ALPR Administrator: The Assistant Chief or designee, serves as the ALPR Administrator for the Department.

Hot List: A list of license plates associated with vehicles of interest compiled from one or more databases including, but not limited to, NCIC, CA DMV, Local BOLO's, etc.

Vehicles of Interest: Including, but not limited to vehicles which are reported as stolen; display stolen license plates or tags; vehicles linked to missing and/or wanted persons and vehicles flagged by the Department of Motor Vehicle Administration or law enforcement agencies.

Detection: Data obtained by an ALPR of an image (such as a license plate) within public view that was read by the device, including potential images (such as the plate and description of vehicle on which it was displayed), and information regarding the location of the ALPR system at the time of the ALPR's read.

Hit: Alert from the ALPR system that a scanned license plate number may be in the National Crime Information Center (NCIC) or other law enforcement database for a specific reason including, but not limited to, being related to a stolen car, wanted person, missing person, domestic violation protective order or terrorist-related activity.
462.3 ADMINISTRATION
The ALPR technology, also known as License Plate Recognition (LPR), allows for the automated detection of license plates. It is used by the Salinas Police Department to convert data associated with vehicle license plates for official law enforcement purposes, including identifying stolen or wanted vehicles, stolen license plates and missing persons. It may also be used to gather information related to active warrants, homeland security, electronic surveillance, suspect interdiction and stolen property recovery.

All installation and maintenance of ALPR equipment, as well as ALPR data retention and access, shall be managed by the Assistant Chief. The Assistant Chief will assign members under his/her command to administer the day-to-day operation of the ALPR equipment and data.

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Automated License Plate Readers (ALPRs) - 2
All data collected by ALPR technology is downloaded to a server housed and maintained by the Northern California Regional Intelligence Center (NCRIC). In compliance with SB 34 refer to the attached policy of the NCRIC.
https://ncric.org/html/NCRIC%20ALPR%20POLICY.pdf
462.3.1 ALPR ADMINISTRATOR
The Assistant Chief shall be responsible for developing guidelines and procedures to comply with the requirements of Civil Code § 1798.90.5 et seq. This includes, but is not limited to (Civil Code § 1798.90.51; Civil Code § 1798.90.53):
(a) Only properly trained sworn officers, crime analysts, Police Service Technicians, and independent contractors are authorized to use or access the ALPR system or to collect ALPR information.
(b) Compliance with training requirements for all authorized users. (c) ALPR system monitoring to ensure the security of the information and compliance with applicable privacy laws.
(d) Ensure procedures are followed for system operators and to maintain records of access in compliance with Civil Code § 1798.90.52.
(e) The title and name of the current designee in overseeing the ALPR operation. (f) Working with the Custodian of Records on the retention and destruction of ALPR data. (g) Ensuring this policy and related procedures are conspicuously posted on the department’s website.
462.4 OPERATIONS
Use of an ALPR is restricted to the purposes outlined below. Department members shall not use, or allow others to use the equipment or database records for any unauthorized purpose (Civil Code § 1798.90.51; Civil Code § 1798.90.53).
(a) An ALPR shall only be used for official law enforcement business. (b) An ALPR may be used in conjunction with any routine patrol operation or criminal investigation. Reasonable suspicion or probable cause is not required before using an ALPR.
(c) An ALPR may be used to canvass license plates around any crime scene. Partial license plates reported during major crimes should be entered into the ALPR system in an attempt to identify suspect vehicles.
(d) No member of this department shall operate ALPR equipment or access ALPR data without first completing department-approved training.
(e) If practicable, the officer should verify an ALPR response through the California Law Enforcement Telecommunications System (CLETS) before taking enforcement action that is based solely on an ALPR alert. Once an alert is received, the operator should confirm that the observed license plate from the system matches the license plate of Salinas Police Department
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Automated License Plate Readers (ALPRs) - 3
the observed vehicle. Before any law enforcement action is taken because of an ALPR alert, the alert will be verified through a CLETS inquiry via MDC or through Dispatch.

Members will not take any police action that restricts the freedom of any individual based solely on an ALPR alert unless it has been validated. Because the ALPR alert may relate to a vehicle and may not relate to the person operating the vehicle, officers are reminded that they need to have reasonable suspicion and/or probable cause to make an enforcement stop of any vehicle. (For example, if a vehicle is entered into the system because of its association with a wanted individual, Officers should attempt to visually match the driver to the description of the wanted subject prior to making the stop or should have another legal basis for making the stop.) (f) Hot Lists. Designation of hot lists to be utilized by the ALPR system shall be made by the ALPR Administrator or his/her designee. Hot lists shall be obtained or compiled from sources as may be consistent with the purposes of the ALPR system set forth in this Policy. Hot lists utilized by the Department's ALPR system may be updated by agency sources more frequently than the Department may be uploading them and thus the Department's LPR system will not have access to real time data. Occasionally, there may be errors in the LPR system’s read of a license plate. Therefore, an alert alone shall not be a basis for police action (other than following the vehicle of interest). Prior to initiation of a stop of a vehicle or other intervention based on an alert, Department members shall undertake the following:

1. Verification of status on a Hot List. An officer must receive confirmation, from a Monterey County Communications Dispatcher or other department computer device, that the license plate is still stolen, wanted, or otherwise of interest before proceeding (absent exigent circumstances).

2. Visual verification of license plate number. Officers shall visually verify that the license plate of interest matches identically with the image of the license plate number captured (read) by the LPR, including both the alphanumeric characters of the license plate, state of issue, and vehicle descriptors before proceeding.

Department members alerted to the fact that an observed motor vehicle's license plate is entered as a Hot Plate (hit) in a specific BOLO (be on the lookout) list are required to make a reasonable effort to confirm that a wanted person is actually in the vehicle and/or that a reasonable basis exists before a Department member would have a lawful basis to stop the vehicle.

3. Department members will clear all stops from hot list alerts by indicating the positive ALPR Hit, i.e., with an arrest or other enforcement action. If it is not obvious in the text of the call as to the correlation of the ALPR Hit and the arrest, then the Department member shall update with the Communications Dispatcher and original person and/or a crime analyst inputting the vehicle in the hot list (hit).

4. General Hot Lists (SVS, SFR, and SLR) will be automatically downloaded into the ALPR system a minimum of once a day with the most current data overwriting the old data.

5. All entries and updates of specific Hot Lists within the ALPR system will be documented by the requesting Department member within the appropriate general offense report. As such, specific Hot Lists shall be approved by the ALPR
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system. The updating of such a list within the ALPR system shall thereafter be accomplished pursuant to the approval of the Department member's immediate supervisor. The hits from these data sources should be viewed as informational; created solely to bring the officers attention to specific vehicles that have been associated with criminal activity.All Hot Plates and suspect information entered into the ALPR system will contain the following information as a minimum:• Entering Department member's name• Related case number.• Short synopsis describing the nature of the originating call.
(g) Login/Log-Out Procedure. To ensure proper operation and facilitate oversight of the ALPR system, all users will be required to have individual credentials for access and use of the systems and/or data, which has the ability to be fully audited. Permitted/ Impermissible Uses. The ALPR system, and all data collected, is the property of the Salinas Police Department. Department personnel may only access and use the ALPR system for official and legitimate law enforcement purposes consistent with this Policy.

The following uses of the ALPR system are specifically prohibited:

1. Invasion of Privacy: Except when done pursuant to a court order such as a search warrant, is a violation of this Policy to utilize the ALPR to record license plates except those of vehicles that are exposed to public view (e.g., vehicles on a public road or street, or that are on private property but whose license plate(s) are visible from a public road, street, or a place to which members of the public have access, such as the parking lot of a shop or other business establishment).

2. Harassment or Intimidation: It is a violation of this Policy to use the ALPR system to harass and/or intimidate any individual or group.

3. Use Based on a Protected Characteristic: It is a violation of this policy to use the
LPR system or associated scan files or hot lists solely because of a person's, or group's race, gender, religion, political affiliation, nationality, ethnicity, sexual orientation, disability, or other classification protected by law.

4. Personal Use: It is a violation of this Policy to use the ALPR system or associated
scan files or hot lists for any personal purpose.

5. First Amendment Rights: It is a violation of this policy to use the LPR system or associated scan files or hot lists for the purpose or known effect of infringing upon First Amendment rights.

6. Anyone who engages in an impermissible use of the ALPR system or associated scan files or hot lists may be subject to:
(a) criminal prosecution,
(b) civil liability, and/or
(c) administrative sanctions, up to and including termination, pursuant to and consistent with the relevant collective bargaining agreements and Department policies.

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462.5 DATA COLLECTION AND RETENTION
The Assistant Chief is responsible for ensuring systems and processes are in place for the proper collection and retention of ALPR data. Data will be transferred from vehicles to the designated storage in accordance with department procedures.

All ALPR data downloaded to the server should be stored for a minimum of one year (Government Code § 34090.6) and in accordance with the established records retention schedule. Thereafter, ALPR data should be purged unless it has become, or it is reasonable to believe it will become, evidence in a criminal or civil action or is subject to a discovery request or other lawful action to produce records. In those circumstances the applicable data should be downloaded from the server onto portable media and booked into evidence.

ALPR vendors will store the data (data hosting) and ensure proper maintenance and security of data stored in their data towers. The vendor will purge their data at the end of the 30 days of storage. However, this will not preclude Salinas PD from maintaining any relevant vehicle data obtained from the system after that period pursuant to the established City of Salinas retention schedule mentioned above or outlined elsewhere. Relevant vehicle data are scans corresponding to the vehicle of interest on a hot list.

Restrictions on use of ALPR Data: Information gathered or collected, and records retained by ALPR systems will not be sold, accessed, or used for any purpose other than legitimate law enforcement or public safety purposes.

In addition to the above retention standards, information stored on the NCRIC server will be subject to the NCRIC retention of ALPR data policy, which may be viewed via the following link on the NCRIC weblink:
https://ncric.org/html/NCRIC%20ALPR%20POLICY.pdf
462.6 ACCOUNTABILITY AND SAFEGUARDS
All data will be closely safeguarded and protected by both procedural and technological means.

The Salinas Police Department will observe the following safeguards regarding access to and use of stored data (Civil Code § 1798.90.51; Civil Code § 1798.90.53):
(a) All ALPR data downloaded to the mobile workstation and in storage shall be accessible only through a login/password-protected system capable of documenting all access of information by name, date and time (Civil Code § 1798.90.52). (b) Members approved to access ALPR data under these guidelines are permitted to access the data for legitimate law enforcement purposes only, such as when the data relate to a specific criminal investigation or department-related civil or administrative action.
(c) ALPR data may be released to other authorized and verified law enforcement officials and agencies for legitimate law enforcement purposes.

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(d) All non-law enforcement requests for access to stored ALPR data shall be referred to the Records Coordinator and processed in accordance with applicable law.

For security or data breaches, see the Records Release and Maintenance Policy. 462.7 POLICY
The policy of the Salinas Police Department is to utilize ALPR technology to capture and store digital license plate data and images while recognizing the established privacy rights of the public.

All data and images gathered by the ALPR are for the official use of this department. Because such data may contain confidential information, it is not open to public review.

The Salinas Police Department does not permit the sharing of ALPR data gathered by the City or its contractors/subcontractors for purpose of federal immigration enforcement, pursuant to the California Values Act (Government Code § 7282.5; Government Code § 7284.2 et seq) – these federal immigration agencies include Immigrations and Customs Enforcement (ICE) and Customs and Border Patrol (CPB).
462.8 ALPR DATA DETECTION BROWSING AUDITS
It is the responsibility of the Chief of Police or designee to ensure that an audit is conducted of ALPR detection browsing inquiries at least once during each calendar year. The Department should audit a sampling of the ALPR system utilization from the prior 12-month period to verify proper use in accordance with the above- authorized uses. The audit shall randomly select at least 10 detection browsing inquiries conducted by department employees during the preceding six- month period and determine if each inquiry meets the requirements established in policy section 462.6(e).

The audit shall be documented in the form of an internal department memorandum to the Chief of Police. The memorandum shall include any data errors found so that such errors can be corrected.

After review by the Chief of Police, the memorandum and any associated documentation shall be filed and retained by the Professional Standards Sergeant. 462.9 RELEASING ALPR DATA
The ALPR data may be shared only with other law enforcement or prosecutorial agencies when there is a need to know, a right to know, or legal obligation to provide the information using the following procedures:
(a) The agency makes a written request for the ALPR data that includes:

1. The name of the agency.

2. The name of the person requesting.

3. The intended purpose of obtaining the information.

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(b) The request is reviewed by the Chief of Police or the authorized designee and approved before the request is fulfilled.
(c) The Chief of Police or the authorized designee will consider the California Values Act (Government Code § 7282.5; Government Code § 7284.2 et seq), before approving the release of ALPR data. The Salinas Police Department does not permit the sharing of ALPR data gathered by the City or its contractors/subcontractors for purpose of federal immigration enforcement, these federal immigration agencies include Immigrations and Customs Enforcement (ICE) and Customs and Border Patrol (CPB).
(d) The approved request is retained on file.

Requests for ALPR data by non-law enforcement or non-prosecutorial agencies will be processed as provided in the Records Maintenance and Release Policy (Civil Code § 1798.90.55).

The release of ALPR data by the NCRIC is subject to the NCRIC ALPR policy, which considers the California Values Act (Government Code § 7284.8) in relation to immigration enforcement, when considering release of ALPR data.
https://ncric.org/html/NCRIC%20ALPR%20POLICY.pdf
462.10 TRAINING
The Training Sergeant should ensure that members receive department-approved training for those authorized to use or access the ALPR system (Civil Code § 1798.90.51; Civil Code § 1798.90.53).

Policy
378
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Public Safety Video Surveillance System
378.1 PURPOSE AND SCOPE
This policy provides guidance for the placement and monitoring of department public safety video surveillance, as well as the storage and release of the captured images.

This policy only applies to overt, marked public safety video surveillance systems operated by the Department. It does not apply to mobile audio/video systems, covert audio/video systems or any other image-capturing devices used by the Department. 378.2 POLICY
The Salinas Police Department operates a public safety video surveillance system to complement its anti-crime strategy, to effectively allocate and deploy personnel, and to enhance public safety and security in public areas. Cameras may be placed in strategic locations throughout the City to detect and deter crime, to help safeguard against potential threats to the public, to help manage emergency response situations during natural and man-made disasters and to assist City officials in providing services to the community.

Video surveillance in public areas will be conducted in a legal and ethical manner while recognizing and protecting constitutional standards of privacy.
378.3 OPERATIONAL GUIDELINES
Only department-approved video surveillance equipment shall be utilized. Members authorized to monitor video surveillance equipment should only monitor public areas and public activities where no reasonable expectation of privacy exists. The Chief of Police or the authorized designee shall approve all proposed locations for the use of video surveillance technology and should consult with and be guided by legal counsel as necessary in making such determinations. 378.3.1 PLACEMENT AND MONITORING
Camera placement will be guided by the underlying purpose or strategy associated with the overall video surveillance plan. As appropriate, the Chief of Police should confer with other affected City divisions and designated community groups when evaluating camera placement. Environmental factors, including lighting, location of buildings, presence of vegetation, or other obstructions, should also be evaluated when determining placement.

The cameras shall only record video images and not sound. Recorded images may be used for a variety of purposes, including criminal investigations and monitoring of activity around high- value or high-threat areas. The public video surveillance system may be useful for the following purposes:
(a) To prevent, deter, and identify criminal activity.
(b) To target identified areas of gang and narcotics complaints or activity. (c) To respond to critical incidents.

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(d) To assist in identifying, apprehending, and prosecuting offenders. (e) To document officer and offender conduct during interactions to safeguard the rights of the public and officers.
(f) To augment resources in a cost-effective manner.
(g) To monitor pedestrian and vehicle traffic activity.

Images from each camera should be recorded in a manner consistent with the underlying purpose of the particular camera. Images should be transmitted to monitors installed in the Watch Commander’s office and County Communications. When activity warranting further investigation is reported or detected at any camera location, the available information should be provided to responding officers in a timely manner. The Watch Commander or trained personnel in County Communications are authorized to adjust the cameras to more effectively view a particular area for any legitimate public safety purpose.

The Chief of Police may authorize video feeds from the public safety video surveillance system to be forwarded to a specified location for monitoring by other than police personnel, such as allied government agencies, road or traffic crews, or fire or emergency operations personnel.

Unauthorized recording, viewing, reproduction, dissemination, or retention is prohibited. 378.3.2 CAMERA MARKINGS
All public areas monitored by public safety surveillance equipment shall be marked in a conspicuous manner with appropriate signs to inform the public that the area is under police surveillance. Signs should be well lit, placed appropriately and without obstruction to ensure visibility.
378.3.3 INTEGRATION WITH OTHER TECHNOLOGY
The Department may elect to integrate its public safety video surveillance system with other technology to enhance available information. Systems such as gunshot detection, incident mapping, crime analysis, license plate recognition, facial recognition and other video-based analytical systems may be considered based upon availability and the nature of department strategy.

The Department should evaluate the availability and propriety of networking or otherwise collaborating with appropriate private sector entities and should evaluate whether the use of certain camera systems, such as pan-tilt-zoom systems and video enhancement or other analytical technology, requires additional safeguards.
378.4 VIDEO SUPERVISION
Supervisors should monitor video surveillance access and usage to ensure members are within department policy and applicable laws. Supervisors should ensure such use and access is appropriately documented.

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378.4.1 VIDEO LOG
A log should be maintained at all locations where video surveillance monitors are located. The log should be used to document all persons not assigned to the monitoring locations who have been given access to view or monitor images provided by the video surveillance cameras. The logs should, at a minimum, record the:
(a) Date and time access was given.
(b) Name and agency of the person being given access to the images. (c) Name of person authorizing access.
(d) Identifiable portion of images viewed.
378.4.2 PROHIBITED ACTIVITY
Public safety video surveillance systems will not intentionally be used to invade the privacy of individuals or observe areas where a reasonable expectation of privacy exists.

Public safety video surveillance equipment shall not be used in an unequal or discriminatory manner and shall not target individuals or groups based solely on actual or perceived characteristics such as race, ethnicity, national origin, religion, sex, sexual orientation, gender identity or expression, economic status, age, cultural group, or disability.

Video surveillance equipment shall not be used to harass, intimidate, or discriminate against any individual or group.
378.5 STORAGE AND RETENTION OF MEDIA
All downloaded media shall be stored in a secure area with access restricted to authorized persons. A recording needed as evidence shall be copied to a suitable medium and booked into evidence in accordance with established evidence procedures. All actions taken with respect to retention of media shall be appropriately documented.

The type of video surveillance technology employed and the manner in which recordings are used and stored will affect retention periods. The recordings should be stored and retained in accordance with the established records retention schedule and for a minimum of one year. Prior to destruction, written consent shall be obtained from the City Attorney. If recordings are evidence in any claim filed or any pending litigation, they shall be preserved until pending litigation is resolved (Government Code § 34090.6).

Any recordings needed as evidence in a criminal or civil proceeding shall be copied to a suitable medium and booked into evidence in accordance with current evidence procedures. 378.5.1 EVIDENTIARY INTEGRITY
All downloaded and retained media shall be treated in the same manner as other evidence.

Media shall be accessed, maintained, stored and retrieved in a manner that ensures its integrity as evidence, including strict adherence to chain of custody requirements. Electronic trails, including encryption, digital masking of innocent or uninvolved individuals to preserve anonymity, authenticity certificates and date and time stamping, shall be used as appropriate to preserve Salinas Police Department
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individual rights and to ensure the authenticity and maintenance of a secure evidentiary chain of custody.
378.6 RELEASE OF VIDEO IMAGES
All recorded video images gathered by the public safety video surveillance equipment are for the official use of the Salinas Police Department.

Requests for recorded video images from the public or the media shall be processed in the same manner as requests for department public records.

Requests for recorded images from other law enforcement agencies shall be referred to the Watch Commander for release in accordance with a specific and legitimate law enforcement purpose.

Recorded video images that are the subject of a court order or subpoena shall be processed in accordance with the established department subpoena process. 378.7 VIDEO SURVEILLANCE AUDIT
The Chief of Police or the authorized designee will conduct an annual review of the public safety video surveillance system. The review should include an analysis of the cost, benefit and effectiveness of the system, including any public safety issues that were effectively addressed or any significant prosecutions that resulted, and any systemic operational or administrative issues that were identified, including those related to training, discipline or policy.

The results of each review shall be appropriately documented and maintained by the Chief of Police or the authorized designee and other applicable advisory bodies. Any recommendations for training or policy should be promptly addressed.
378.8 TRAINING
All department members authorized to operate or access public video surveillance systems shall receive appropriate training. Training should include guidance on the use of cameras, interaction with dispatch and patrol operations and a review regarding relevant policies and procedures, including this policy. Training should also address state and federal law related to the use of video surveillance equipment and privacy.

Salinas PD
BSCC 1168-23

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