DATE: NOVEMBER 14, 2023
DEPARTMENT: PUBLIC WORKS
FROM: DAVID JACOBS P.E., L.S., PUBLIC WORKS DIRECTOR
BY: JONATHAN HERNANDEZ, JUNIOR ENGINEER
THRU: ADRIANA ROBLES, P.E., CITY ENGINEER
TITLE: EAST MARKET STREET CYCLE TRACK QUICK BUILD PROJECT RECOMMENDED MOTION:
A motion to approve a Resolution:
Approving the plans and specifications for the East Market Street Cycle Track Quick Build Project; and Awarding a contract to Coastal Paving & Excavating for the East Market Street Cycle Track Quick Build Project in the amount of $204,700.00.
EXECUTIVE SUMMARY:
On October 10, 2023, City Council approved Resolution No. 22812 (Attachment 1) accepting grant funds from the Transportation Agency of Monterey County (TAMC) for the East Market Street Cycle Track Quick Build Project and authorizing the Public Works Director to execute agreements related to the TAMC grant. The project will improve the safety, and comfort of the existing bike lane facilities on East Market Street. Project plans and specifications are complete, and the City initiated a request for proposals amongst the contractors under the Master Service Agreement for On-Call Class A Contractor Services on September 26, 2023. The City received only one proposal for the amount of $204,700.00 from Coastal Paving & Excavating.
BACKGROUND:
On September 14, 2021, the City Council adopted the City of Salinas Vision Zero Action Plan (Action Plan) through Resolution No. 22184. The Action Plan was developed through a data-driven process. City staff compiled 10 years of collision data from 2009 to 2018 and created geographic information systems (GIS) maps to display and filter collision data to help illustrate spatial patterns and trends. This data-driven analysis helped reveal collision trends and patterns in collision type, driver factors, roadway features, vehicle factors or environmental conditions. Trends in the data help reveal emphasis areas where a higher frequency of collisions can be evaluated to achieve the goal of zero fatalities and serious injuries most effectively.
One of the emphasis areas the Action Plan focused on were corridors with high rates of bicycle involved collisions. The plan identified East Market Street as the corridor with the most bicycle involved collisions in the City over the 10-year period. In 2016, the City proposed floating parking protected bike lanes and was awarded Active Transportation Program and Regional Surface Transportation Program grant funds to implement the proposed concept. The project was accepted by Council on February 6, 2018. Once constructed the City found that the concept did not work as expected. The problem with the floating parking protected bike lanes, which only have painted buffers, is that many drivers park their vehicles encroaching into or outright blocking the bike lane. Despite the effort of the Safe Routes to School Project, East Market Street still lacks protected bicycle facilities to enable students to ride to school. Considering this, City staff considered East Market Street as a good candidate for improvement in the 2023 Regional Surface Transportation Program (RSTP) and applied for grant funding to mitigate the problem.
The City was awarded an RSTP grant by TAMC in the amount of $326,000.00 for the East Market Street Cycle Track Quick Build Project. On October 10, 2023, City Council approved Resolution No. 22812 accepting grant funds.
The East Market Street Cycle Track Quick Build Project consists of constructing quick-build concrete median cycle tracks along East Market Street between Eucalyptus Drive and Williams Road. This countermeasure will install a physical barrier between the parking aisle and the bicycle facility which aims to eliminate the ability of vehicles to encroach into the bike lanes. The raised medians will serve as a buffer between on-street parking and the bike lanes. The project’s desired outcome is to improve the safety, and comfort of the existing bike lane facilities on East Market Street by upgrading the painted buffer to a physical concrete median. City staff developed and completed the plans, specifications, and estimates (PS&E) documents for the project. Staff recommends City Council approve Plans and Specifications for the East Market Street Cycle Track Quick Build Project.
The City initiated a request for proposal process amongst the contractors under the Master Services Agreement for On-Call Class A Contractor Service on September 26, 2023. Coastal Paving & Excavating was the only responsive bidder with a total bid price of $204,700.00. The bid tab is included to this report as Attachment 2. The City has verified that Coastal Paving & Excavating has an active Department of Industrial Relations (DIR) registration, contractor’s license, and City of Salinas business license. Staff recommends that the City Council approve a Resolution awarding the contract to Coastal Paving & Excavating for the East Market Street Cycle Track Quick Build Project, in the amount of $204,700.00.
CEQA CONSIDERATION:
The City of Salinas has determined that the project is exempt from the California Environmental Quality Act (CEQA) Guidelines (Section 15301, Class 1(c)) because the actions consist of minor alterations of an existing City street. A notice of exemption has been prepared and will be filed at the County Clerk’s office.
STRATEGIC PLAN INITIATIVE:
This item supports the City Council’s goals of “Infrastructure and Environmental Sustainability”, and “Public Safety”.
DEPARTMENTAL COORDINATION:
The Public Works Department and Finance Department manage the project accounting. The Public Works Department oversees construction projects.
FISCAL AND SUSTAINABILITY IMPACT:
The construction costs a summarized below:
Base Bid $204,700.00
Contingencies (20%) $41,000.00
Construction Engineering (8%) $16,400.00
Administration Overhead $50,000.00 Total Estimated Construction Costs $ 312,100.00
Sufficient funding is available for to execute the project.
ATTACHMENTS:
Resolution
Attachment 1: Resolution 22812
Attachment 2: Bid Tab
Attachment 3: East Market Street Cycle Track Quick Build Project Plans Attachment 4: Specifications
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