DATE: DECEMBER 5, 2023
DEPARTMENT: LIBRARY & COMMUNITY SERVICES
FROM: KRISTAN LUNDQUIST, DIRECTOR
TITLE: AGREEMENT WITH PLAYSYSTEMS, INC. FOR SYSTEM-WIDE PLAYGROUND REPAIRS RECOMMENDED MOTION:
A motion to approve a Resolution authorizing the City Manager to negotiate and execute an agreement with Miracle Playsystems, Inc. for the purchase and installation of playground equipment at designated park locations in an amount not to exceed $67,781.29.
RECOMMENDATION:
Staff recommends the City Council approve a Resolution authorizing the City Manager to enter into an agreement with Miracle Playsystems, Inc. for the purchase and installation of playground equipment at designated park locations.
EXECUTIVE SUMMARY:
On March 11, 2021, President Biden signed the American Rescue Plan Act (ARPA), which provided the City of Salinas with $51,567,313 in relief funds. In September 2021, the City Council allocated ARPA funds for a number of government service projects, including $2 million for playground structures, park benches, and barbeque grills, the majority of which was to be spent in the 93905 and 93906 zip codes which were hit hardest by the COVID-19 pandemic.
DISCUSSION:
The City of Salinas has 35 playgrounds located in parks/facilities across the city. An assessment of the playgrounds was conducted as part of the Parks, Recreation & Libraries Master Planning effort in 2017. The majority of the playgrounds were found to be in fair and/or good condition. The playground at Williams Ranch Neighborhood Park was found to be in poor condition and in need of replacement.
In May 2022, staff provided an update to the Finance Committee on the recommended projects identified for ARPA funding. This report included playground surfacing material system-wide, two new playground structures at Williams Ranch and Northgate Neighborhood Parks, and tables, benches, and barbeque grills.
Following the review with the Finance Committee in May 2022, staff, in conjunction with the playground manufacturing companies associated with each park, conducted an assessment to identify costs for necessary playground repairs. Across the system, we have playground apparatus from four different playground manufacturing companies including Miracle Playsystems, Inc, Ross Recreation, Playcraft and Play World.
In September 2022, the City Council authorized the City Manager to enter into an Agreement with Miracle Playsystems, Inc. in the amount of $165,128.09 and with Ross Recreation in the amount of $64,886.33 for system wide playground repairs. A breakdown of the original repair costs is included below:
The City has Miracle Playsystems, Inc. playgrounds in twelve (12) parks.
Park
Zip Code
Repair Costs
Claremont Manor Neighborhood Park
93901
$ 74,572.94
Clay Street Play Lot
93901
$ 5,794.71
El Dorado Park
93906
$16,050.00
Laurel Heights Neighborhood Park
93905
$ 7,589.40
Laurel Neighborhood Park
93906
$ 7,996.84
Laurelwood Neighborhood Park
93906
$10,136.98
Maple Play Lot
93901
No repairs identified
Mission Park
93901
$ 5,362.057
Northgate Tot Lot
93906
$13,151.63
Santa Rita Neighborhood Park
93906
$13,052.09
Soto Square
93906
$ 5,096.37
Woodside Neighborhood Park
93901
$ 6,324.56
The City has Ross Recreation playgrounds in twelve (12) parks.
Park
Zip Code
Repair Costs
Azahel Cruz Pocket Park
93905
No repairs identified
Central Community Park
93901
$ 1,236.90
Closter Park
93905
Prop 68 Total Renovation
Creekbridge Neighborhood Park
93906
$10,563.25
El Gabilan Play Lot
93905
$ 5,817.82
Jaycees Tot Lot
93905
$ 5052.96
Los Padres Neighborhood Park
93905
No repairs identified
McKinnon Neighborhood Park
93906
$16,756.75
Monte Belle Community Park
93905
$ 5,818.68
Myrtle Court Play Lot
93905
No repairs identified
Natividad Creek Park
93905
$13,817.05
Sobranes Neighborhood Park
93905
$ 5,822.92
Given the age of most of our playgrounds and wear and tear, staff can encounter damaged equipment any given day. Since the original agreement with Miracle Playsystems was executed, we have identified additional equipment needing repairs. The new repairs total $67,781.29 and are identified in the chart below.
Park
Zip Code
Repair Costs
Claremont Park
93901
$1,685.75*
El Dorado Park
93906
$13,980.68
Hartnell Neighborhood Park
93901
$7,841.11
Laurelwood Neighborhood Park
93906
$ 23,147.34
Santa Rita Neighborhood Park
93906
$18,626.41
Bonds
$2,500
*Freight charges that were omitted from the original agreement with Miracle.
The new repairs included in this agreement continue to meet the City Council’s direction of spending the majority of the funding in the 93905 and 93906 zip codes.
The repairs to these playgrounds are considered sole source as other playground manufacturing companies’ equipment is not compatible with another manufacturer’s equipment. Consistent with Purchasing Policies and ordinance (2576) the purchase of equipment in the amount of more than $30,000 with one vendor requires City Council authorization.
CEQA CONSIDERATION:
Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).
STRATEGIC PLAN INITIATIVE:
The playground repairs are consistent with the City Council Goals of Youth and Seniors.
FISCAL AND SUSTAINABILITY IMPACT:
Funds are appropriated and available in account 3911.55.8171.
ATTACHMENTS:
Resolution
Agreement with Miracle Playsystems Inc.
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