DATE: DECEMBER 5, 2023
DEPARTMENT: SALINAS FIRE DEPARTMENT
FROM: SAMUEL KLEMEK, FIRE CHIEF
BY: ESTEFANIA VARGAS MANAGEMENT ANALYST
TITLE: 2022 FEDERAL URBAN AREA SECURITY INITIATIVE (UASI) GRANT EQUIPMENT PURCHASES RECOMMENDED MOTION:
It is recommended that the City Council approve a resolution authorizing the Interim City Manager or designee to approve the 2022 Urban Area Security Initiative (UASI) grant award expenditures related to the Mobile Command and Communications Vehicle (MCCV) technology upgrades in an amount not to exceed $179,500.
EXECUTIVE SUMMARY:
On August 23, 2022, the Salinas Fire Department received approval from the Salinas City Council for an Urban Area Security Initiative (UASI) grant and has since commenced efforts to improve the Mobile Command and Communications Vehicle (MCCV). This project entails acquiring various equipment, surpassing the predefined $30,000 equipment purchasing limit. To expedite the procurement procedure, the Salinas Fire Department requests that the City Council authorize the Interim City Manager or their designee to authorize single equipment purchases that exceed the purchasing threshold of $30,000, provided the purchases are within the limits of the grant and are consistent with the terms of the grant. This delegation of authority will expedite the integration of technological enhancements. The acquisitions will strictly adhere to the City’s procurement regulations, encompassing bidding procedures and cooperative agreements with qualified vendors, thereby ensuring efficient and timely acquisitions. UASI has made available $179,500 for the Salinas Fire Department to complete this project.
BACKGROUND:
The Salinas Fire Department secured an Urban Area Security Initiative (UASI) grant for vital technology upgrades to the Mobile Command and Communications Vehicle (MCCV). Several equipment purchases for the project that include thermal cameras, a tethered UAV system, a video matrix switch, Motorola radios, satellite data equipment and other video and/or communications equipment will be submitted for purchasing approval; however, those purchases will exceed the City’s purchasing threshold. To allow for the efficient completion of these improvements, authorization is requested from Council to make purchases in excess of the purchasing threshold provided such purchases are within the amount of the grant and are consistent with the terms of the grant.
The enhancements to the MCCV aim to improve interoperable communications and intelligence gathering across diverse jurisdictions. The MCCV upgrades, accessible to any agency under the master mutual-aid system, addresses end-of-life equipment and supports comprehensive common operating pictures. This initiative modernizes the IT network, streamlining operations, and facilitating higher quality imagery sharing across disciplines and agencies.
CEQA CONSIDERATION:
Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).
STRATEGIC PLAN INITIATIVE:
Approving the proposed resolution will support the City Council’s Strategic Plan Goal of Public Safety.
DEPARTMENTAL COORDINATION:
The Fire Department will work with the Legal Department through the execution of all required agreements and related documents, and with the Finance Department through the acceptance of funds and during the implementation of the project.
FISCAL AND SUSTAINABILITY IMPACT:
Funding is available and appropriated in 3106.45.7222.
ATTACHMENTS:
Resolution
Updated Budget; Equipment List
Page | 3
Page | 1
CITY OF SALINASCOUNCIL STAFF REPORTCITY OF SALINASCOUNCIL STAFF REPORT
CITY OF SALINAS
COUNCIL STAFF REPORT
CITY OF SALINAS
COUNCIL STAFF REPORT