ADDENDUM NO. 1 TO RFP
DATE: September 14, 2023
TO: Potential Responders to Request for Proposal
FROM: Grant Leonard, Planning Manager
RE: City of Salinas Request for Proposals for the East Area Specific Plan NOTICE TO ALL POTENTIAL RESPONDENTS, The Request for Proposals (“RFP”) is modified as set forth in this Addendum. The original RFP documents and any previously issued addenda remain in full force and effect, except as modified by this Addendum, which is hereby incorporated and made part of the RFP. Respondent shall take this Addendum into consideration when preparing and submitting Respondent’s Proposal.
Submittal Deadline and Schedule
This Addendum changes the Proposal submission deadline from October 6, 2023 to October 20, 2023 at 4:00 p.m. Pacific Standard Time (“PST”).
Anticipated Timeline:
• Questions due: September 22, 2023
• Proposal Due: October 20, 2023
• Rating and Ranking of Proposals: November 1, 2023
• Interviews with Finalists: November 9, 2023
• Award of Contract: December 5, 2023
• Project Completion: June 30, 2025
END OF ADDENDUM
RESUMES
SCOTT ASHLOCK ASLA
Associate Principal
Scott’s background in architecture and landscape architecture combined with his savvy technological skills make him well versed in the nuts and bolts of design. His vigorous desire to expand his knowledge and his extensive travels make his approach to any project exciting and remarkable. He helps develop creative design solutions and carries them forward from concept to project completion.
Scott’s skill with Adobe Creative Suite, ArcGIS, AutoCAD, 3DS Max, and SketchUp has made him a “wearer of many hats.” He also has extensive experience handling construction documents, planting plans, and site designs and has worked with contractors and crews to ensure that the design intent and vision of a project are captured. Scott develops creative design solutions and carries them forward from concept to project completion. For CEQA/NEPA documentation, he leads his group’s efforts in Visual Impact Analysis, which consists of visual simulations and shade & shadow and light & glare analyses, with capabilities in drone photography and videography.
HIGHLIGHTS OF EXPERIENCE
Master Plans
• Irvine Company Community Master Planning | Irvine CA
• Tesoro Viejo Master Plan | Madera CA
• Skyline Ranch Master Plan | Los Angeles County CA
• Berge Val Vista Master Plan | Gilbert AZ
• Waterston Master Plan | Gilbert AZ
• Brookside Master Plan | Walnut CA
• Lost Canyon Master Plan and video modeling simulation | Simi Valley CA • Daybreak Reno Master Plan and video modeling simulation | Reno NV • Natomas Meadows Master Plan | Natomas CA
• Hawks Ridge Master Plan | Duvall WA
• Tesoro Del Valle Master Plan | Los Angeles County CA
• Mission Bay Park Master Plan Amendment | San Diego CA • Centennial New Town Master Plan | County of Los Angeles CA • Newhall Ranch Master Plan | County of Los Angeles CA
• Calimesa Creek Master Plan | Calimesa CA
Specific Plans and Other Planning Services
• Westminster Mall Specific Plan | Westminster CA
• Millerton Lake Specific Plan | Fresno County CA
• West Ming Specific Plan | Bakersfield CA
• Meadowood Specific Plan | San Diego County CA
• Angels Crossing Specific Plan | Stanislaus County CA
• Butterfield Specific Plan | Banning CA
EDUCATION
• BS, Landscape Architecture,
California State Polytechnic
University, Pomona
REGISTRATIONS
• Licensed Landscape Architect in
California, No. 6177
AFFILIATIONS
• Urban Land Institute
• American Society of Landscape
Architects
Team member since 2011
SCOTT ASHLOCK
Associate Principal
[email protected]
• South West Village Specific Plan | San Diego CA
• NorthLake Specific Plan | Los Angeles County CA
• De Anza Park Revitalization Plan | San Diego CA
• Tesoro Viejo Site Planning| Madera CA
• Greenspot Specific Plan | Highland CA
• CollegeTown Specific Plan | Fullerton CA
• French Valley Specific Plan | County of Riverside CA
• Garrett Ranch Specific Plan | Hemet CA
• Mill Creek Specific Plan | Chino CA
• Arbor Vista Specific Plan | Temecula CA
• Renaissance Specific Plan | Rialto CA
• Seven Oaks Business Park Design Guidelines | Bakersfield CA • March Airforce Base Joint Powers Association Design Charrette | Riverside CA • Carmenita Truck Center Planning Services | Santa Fe Springs CA • Desert Horizons Community Amenity Planning | Indian Wells CA Corridor Planning and Transit-Oriented Development
• San Bernardino Transportation-Oriented Development | San Bernardino CA • Beach Boulevard Corridor Fly-through Model | Buena Park CA • Highland Baseline Corridor Fly-through Model | Highland CA • Harbor Boulevard Corridor Plan and Vision | Santa Ana CA Lighting and Viewshed Studies
• Visual Simulations of Proposed Solar Array Installations at Various High Schools and District Office | Capistrano Unified School District • Yorba Linda High School Pool Lighting | Yorba Linda CA • The Forum Lighting and View Shed Analysis | Inglewood CA • The Forum Sign Project | Inglewood CA
• Indian Springs High School Stadium Lighting Study | Indian Springs CA • Corona del Mar High School Stadium Lighting Study | Corona del Mar CA • Target at Hillsdale Shopping Center EIR | San Mateo CA • West Carson TOD Specific Plan | Los Angeles County CA • CalWater Water Tank Assessment View Simulations
• Rosewood Park Elementary School Billboard Project | Montebello CA • Crummer Site Subdivision | Malibu CA
• El Toro High School Lighting & Bleachers Lighting Study | Laguna Hills CA AWARDS
• Tesoro Viejo Master Plan | 2023 Master Planned Community of the Year, National Association of Home Builders; 2016 Innovation in Green Community Planning, APACA, Central Section
• Westminster Mall Specific Plan | 2023 Economic Planning and Development Award of Excellence, APACA, Orange
CHARLIE KNOX AICP
Principal
EDUCATION
• MA, Communications,
University of Washington, Seattle
WA
• BA, English, Whitman College,
Walla Walla WA
CERTIFICATIONS
• American Institute of Certified
Planners
AFFILIATIONS
• American Planning Association
• Bay Area Planning Directors
Association
Team member since 2013
Charlie has more than 30 years of experience in public and private sector planning and has a thorough understanding of how to manage and coordinate staff and stakeholder efforts to best serve municipal staff, local citizens, city councils, and communities. Charlie‘s expertise includes shepherding high-profile projects through the entitlement process, including mixed-use developments and municipal energyconservation projects. He also specializes in local and regional transportation and transit initiatives to help shorten commutes, reduce single-occupant vehicle travel, support Transit-Oriented Development, establish local Transportation Demand Management programs, and reduce Vehicle-Miles Traveled to meet City, regional, and State objectives. Prior to joining PlaceWorks, Charlie led the City of Benicia Public Works and Community Development Departments and used innovative leadership skills to provide superior customer service to residents despite significant resource constraints.
HIGHLIGHTS OF EXPERIENCE
Comprehensive Planning
• Menlo Park General Plan and Zoning Update | Menlo Park CA • Stockton 2035 General Plan Update | Stockton CA
• Santa Rosa General Plan Update | Santa Rosa CA
• Vallejo Integrated Revitalization Program and Comprehensive General Plan Update | Vallejo CA
• Livermore Housing Element Implementation and Environmental Review | Livermore CA
• Marin Countywide Plan | Marin County CA
• Ventura General Plan | San Buenaventura CA
• Pleasant Hill General Plan | Pleasant Hill CA
• Morgan Hill General Plan | Morgan Hill CA
• Citrus Heights General Plan | Citrus Heights CA
• Cotati General Plan Background Report | Cotati CA
• Sonoma General Plan and EIR | Sonoma CA
Specific Plans and Zoning
• Oroville Sustainable Code Update and Climate Action Plan | Oroville CA • Marinship Specific Plan Assessment and Evaluation | Sausalito CA • Benicia Downtown Mixed Use Master Plan | Benicia CA
• Cotati Downtown Specific Plan | Cotati CA
• Morros Area Specific Plan | San Luis Obispo County CA Entitlements
• Fourth and University Project | Berkeley CA
CHARLIE KNOX
Principal
[email protected]
• Bayside Village Project | Hercules CA
• Mountain Village Subdivision (Now Incorporated) | Telluride CO • Aldasoro Ranch Subdivision | Telluride CO
• Lawson Hill Mixed-Use and Affordable Housing Subdivision | Telluride CO • Telluride Ski Area Expansion | Telluride CO
Public Works Projects
• Telluride/Mountain Village Gondola Transportation System | Telluride CO • Benicia High School Traffic Signal & Safety Enhancement Project | Benicia CA • Interstate 780 Rose Drive Overcrossing Project | Benicia CA • Benicia/Martinez Bridge-Bay Area Ridge Trail Connector | Benicia CA • SolTrans Route 78 and Pedestrian Safety Support Project with the Solano Transportation Authority | Benicia CA
Sustainability Initiatives
• Sustainable Communities Strategy Base-Case Scenario and Implementation Project | Monterey Bay Area CA
• Vulnerability Assessment and Adaptation Plan | Benicia CA • Renewable Energy and Conservation Project | Benicia CA • Electric Vehicle Fast Charger and Solar Battery Backup Project | Benicia CA • Valero Benicia Refinery Flue Gas Scrubber | Benicia CA • Valero/Good Neighbor Steering Committee Settlement Agreement | Benicia CA
• Benicia Boatyard Marine Debris Cleanup | Benicia CA
SPEAKING ENGAGEMENTS
• Panelist, “The Future of Smart Cities,” Redefining Mobility Summit, San Ramon,
CA 2017
• “Planning 2.0: The Drivers of Regional and Global Change and Land Use Innovation,” Plenary Lunch, 2015 APA California Annual Conference, Oakland CA • “Company Town 2.0: How Facebook and Google are Rethinking the Corporate Campus,” Mobile Workshop, 2015 APA California Annual Conference, Oakland CA
LEADERSHIP & COMMUNITY
• Bay Area Planning Director’s Association, Steering Committee Member, 2006 to Present
• Association of Bay Area Governments, Regional Planning Commissioner, 2009 to 2011
AWARDS
• 2019 APA CA Statewide and Sacramento Valley Section, Comprehensive Planning Award: Large Jurisdiction, Envision Stockton 2040 General Plan • 2018 APA CA Northern Section, Comprehensive Planning Award: Large Jurisdiction, Propel Vallejo General Plan 2040
• 2013 Green California Leadership, Benicia Renewable Energy Project • 2011 California Preservation Foundation, Benicia Historic Context Statement • 2010 California State Legislature Transportation Safety Project, Rose Drive Bridge
• 2008 APA National Planning Excellence Award for Implementation, Marin Countywide Plan
• 2008 APA CA Comprehensive Planning, Marin Countywide Plan
ERIKA LINDSTROM AICP
Associate
Erika brings a wide variety of skills through her education and over seven years of professional planning and housing experience in both the public and private sectors. Her passion for planning is driven by her desire to envision and create unique, enjoyable, and healthy places for all, especially community members who have historically been excluded.
At PlaceWorks, Erika works on a wide range of comprehensive planning projects. She is currently working on General Plan updates for the Cities of Modesto and Salinas, Sacramento County’s Infill Program update, Zoning Code updates for the City of Cupertino and Contra Costa County, a transit pass policy for the Santa Clara Valley Transportation Authority, and an outreach campaigns.
In her previous roles in local government, Erika worked closely with the public and served as project manager for residential and commercial planning entitlements. Through this work, Erika gained valuable experience in zoning and policy implementation and understands the value of clear, implementable content in policies, ordinances, development standards, and processes.
HIGHLIGHTS OF EXPERIENCE
Comprehensive Planning
• Modesto General Plan Update | Modesto CA
• Salinas General Plan Update | Salinas CA
• Sacramento County Infill Program Update | Sacramento County CA Zoning
• Contra Costa County Zoning Update Report | Contra Costa County, CA • Cupertino Housing Element Update (Rezoning) | Cupertino CA Entitlement Review
• 2127 Dwight Way Housing Project | Berkeley CA
• Vista Del Grande Housing Project | San Carlos CA
Transportation
• Santa Clara VTA Transit Pass Policy | Santa Clara County CA Public Outreach
• 15-Minute Neighborhood Plan | Sacramento CA
• East Santa Clara Affordable Housing Project | San Jose CA • BCAG 2024 Sustainable Communities Strategy | Butte County CA
EDUCATION
• Master of Geography, San Francisco
State University
• Bachelor of Environmental Studies,
San Diego State University
CERTIFICATIONS
• American Institute of Certified
Planners
AFFILIATIONS
• American Planning Association
Team member since 2022
ERIKA LINDSTROM
Associate
[email protected]
PREVIOUS EXPERIENCE
City of Cupertino | Associate Planner | 2016 - 2022
• Project manager for residential and commercial planning entitlements:
efficiently managed project review timelines for multiple departments, agencies, and consultants; organized and approved project reports; regularly corresponded with applicants
• Project manager for the Heart of the City Specific Plan update: prepared and submitted grant funding application; prepared project scope of work; coordinated with regional agencies, City staff, and project consultant; prepared staff reports and presentations
• Assisted with 6th Cycle Housing Element update: assisted with consultant search and contract coordination; prepared staff reports and presentations; Attended staff and consultant meetings; assisted with sites inventory • Prepared staff reports and presented to elected and appointed bodies, including City Council, Planning Commission, and Housing Commission at regular meetings and study sessions
• Prepared written materials such as RFQs, RFPs, and grant applications for City funding
• Project manager for the City’s Rotating Safe Car Park partnership: conducted program research and evaluation; coordinated with service providers, legal counsel, and City Manager’s Office; presented recommendations to decision makers; reviewed and processed applications
ERINA SHIMANUKI
Associate
Erina works on a variety of design projects at PlaceWorks, providing support to both southern and northern California offices. She has a strong passion for sustainable design and community-oriented planning, which has driven her academic and professional work. Her professional experience in sustainability began when she co-founded a Sunrise Movement chapter in San Luis Obispo.
Erina’s background in urban design was formed when she started as an urban designer in the Bay Area, where she worked on placemaking and streetscape design projects to improve people’s quality of life and enhance local communities. Her recent experiences include developing specific plans for public and private sectors, writing objective design standards, performing design reviews, and conducting meaningful community outreach across California.
Erina’s focus at PlaceWorks will be developing design standards, public realm design, streetscape design, placemaking, and design reviews. She also has strong skills in the Adobe Creative Suite, Lumion, SketchUp, ArcGIS, and AutoCAD.
HIGHLIGHTS OF EXPERIENCE
• Metrolink Station Area Analysis—a project of the Southern California Association of Governments (SCAG), as a subconsultant to BAE Urban Economics | Southern California CA
• South Coast Village Specific Plan for CJ Segerstrom & Sons | Costa Mesa CA
• City of Murrieta Objective Design Standards | Murrieta CA • City of Anaheim Objective Design Standards | Anaheim CA
PRIOR EXPERIENCE
• City of Torrance Housing Corridor Overlay | Torrance CA. Completed due diligence and analyzed existing zoning code and development standards; identified potential housing overlay sites using GIS and produced maps; produced objective design standards graphics using SketchUp to streamline the housing development process; compiled a HCO document in InDesign to guide the City in addressing RHNA allocations for the 6th Cycle Housing Element Cycle.
EDUCATION
• BS, City and Regional Planning,
Minors in Sustainable Environments
and Landscape Architecture,
California Polytechnic State
Univeristy, San Luis Obispo
Team member since 2023
ERINA SHIMANUKI
Associate
[email protected]
• City of Capitola Housing Element Update | Capitola CA. Managed project webpage; produced and launched an online housing needs survey on Typeform; conducted seven virtual stakeholder interviews to identify issues, opportunities, and potential sites for housing; created a PowerPoint presentation for community workshop and study session.
• Design Reviews for the cities of El Monte, Temple City, and Cupertino | Reviewed architectural plans, met with city planners, analyzed zoning code and development standards; wrote 7- to 8-page memorandums; produced supplemental graphics.
• 13th Street Commons | Oakland CA. Led a pavement-to-plaza project in Downtown Oakland as an assistant project manager; prepared concept design plans, installation plans, and cost estimates, and assisted in construction; and attended meetings with the City and non-profit organizations.
LEADERSHIP AND COMMUNITY
• Sunrise SLO Co-Founder, 2019
• Associated Students in Planning, College of Architecture and Environmental Design Representative, 2017-2018
STEVE GUNNELLS
Chief Economist
Steve’s career spans the spectrum of community planning and economic development. As PlaceWorks’ in-house economist, he plays a role in a great many of the firm’s active projects. He focuses on crafting plans, policies, and development projects that are grounded in regional and global economic realities. He helps his clients leverage market forces to achieve their goals. And most importantly, he uses his grasp of economics and real estate markets not only to overcome existing challenges but to help communities create visionary plans that capitalize on the possibilities, not just past trends.
Steve works with communities to bridge the gap between long-range planning policies and economic development—with community organizations and special districts to fund and implement priority projects—and with developers to guide project decision-making and obtain entitlements based on sound economic and market analysis. Steve has also served as the field director for a consulting team on a World Bank project in Yemen, an Economic Development Fellow with the International Economic Development Council, a county planning director in Virginia, and a planning and economic consultant in Michigan and Ohio.
HIGHLIGHTS OF EXPERIENCE
Economic and Market Analysis
• Logistics Industry Analysis | San Bernardino County CA • TDR Bank Benefits Analysis | Santa Fe County NM
• Fiscal Impact Analysis, New Jersey Highlands Water Quality Protection and Regional Planning Act | Chester NJ
• Economic Analysis, Collier County Rural Fringe Mixed-Use District TDR Restudy | Naples FL
• Evaluation of Irvine Business Complex TDR Program | Irvine CA • Market Analysis for the Downtown Redding Specific Plan | Redding CA • Market Analysis, Southwest Fresno Specific Plan | Fresno CA • Economic, Market, and Fiscal Analysis | San Clemente CA • Market Analysis and Mixed-Use Development Feasibility Study | Chino CA • Downtown Market Assessment and TOD Feasibility Study | Fontana CA • Washoe County Economic Forecast and Analysis | Washoe County NV • Fresno Marketplace | Fresno CA
• Dole Foods Atwater Plan and Market Analysis | Atwater CA Economic Development Planning
• Economic Development Element and Economic Development Strategic Action Plan | Corcoran CA
• Re-envisioning Chino: Implementing the 2025 General Plan | Chino CA
EDUCATION
• MSc, Development Management,
London School of Economics
• Master of Urban and Environmental
Planning, University of Virginia
• BA, Urban Planning, Virginia Tech
AFFILIATIONS
• American Planning Association
• Urban Land Institute
AWARDS
• 2013 Best of the Best Award, ULI
Orange County/Inland Empire |
WRCOG Sustainability Framework
• 2012 SCAG Compass Blueprint
Recognition Award, Achievement
in Sustainability | Re-envisioning
Chino: Implementing the 2025
General Plan
• Michael A. Hoffman Award (corecipient), Council of Virginia Archaeologists | Acquisition and
Preservation of the Morgan Jones
Kiln Site, a National Register Site
Team member since 2007
STEVE GUNNELLS
Chief Economist
[email protected]
• Economic Development Feasibility Study for the California Community Foundation | El Monte CA
• North Hemet Revitalization Plan | Riverside County CA • Economic Development Recommendations for the Southeast Industrial Area, SCAG Compass Blueprint Demonstration Project | Fullerton CA • Coachella Commercial Entertainment District Planning Study | Coachella CA Comprehensive Planning
• San Bernardino Countywide Plan | San Bernardino County CA • Bloomington Community Plan | Bloomington CA
• Westminster General Plan and EIR | Westminster CA
• CollegeTown Specific Plan | Fullerton CA
• Yucca Valley General Plan and EIR | Yucca Valley CA
• San Clemente General Plan and EIR | San Clemente CA
• Menifee General Plan and EIR | Menifee CA
• Industry General Plan Update and EIR | Industry CA
• Clovis General Plan Update and EIR | Clovis CA
• Economic Development Element, El Monte General Plan | El Monte CA • Economic Development Element, The Ontario Plan | Ontario CA • Strategic Plan Update: Community Profile and Environmental Scan | Torrance CA Urban and Regional Planning
• Sustainability Plan Framework, Western Riverside COG | Riverside County CA • 2015–2050 Growth Forecast Update | Kern Council of Governments • San Joaquin Valley Demographic Forecasts 2010 to 2050, Fresno COG | San Joaquin Valley CA
• Life on State Corridor Plan, Wasatch Front Regional Council | Multijurisdictional, Salt Lake County UT • 5600 West BRT Phase I Station Area Plan | Salt Lake County UT • Development Options around Transit Stations, SCAG Compass Demonstration Project | Azusa CA
PRIOR EXPERIENCE
• Downtown Development Plan, Buena Vista Charter Township | Saginaw County MI
• Downtown Development Plan and Tax Increment Financing Plan, Lyon Charter Township | Oakland County MI
• Development Plan and Tax Increment Financing Plan, Van Buren Charter Township | Wayne County MI
• Tax-Increment-Financing Plan, Detroit Armory Redevelopment | Oak Park MI • Economic Development Program | Richmond County VA
• Overall Economic Development Program | Westmoreland County VA • Urban Development, Management, and Tourism Assessment, World Bank | Republic of Yemen
SPEAKING ENGAGEMENTS
• “Rail and TOD: Getting on the Right Track” | 2015 ULI OC/IE District Council | Santa Ana CA
• “Economic Development for Planners” | 2011 Southern California Association of Governments’ Toolbox Tuesdays | Los Angeles CA
• “TOD and Downtown Development Opportunities” | 2010 Downtown Fontana Technical Advisory Roundtable | Fontana CA
• “Mixed-Use Development: Myth or Must” (Panelist) | 2009 Developer Conference, Multifamily Executive Conference | Las Vegas NV Tom Martin PE
Tom Martin is an Associate Principal at RICK and manages the San Luis Obispo branch office. He has 30+ years of experience in design and oversight of engineering projects for both public and private sector clients. Tom has worked in the San Luis Obispo area for 23 years, including employment with Caltrans (District 5) and currently in the private sector. Prior to San Luis Obispo, Tom worked in San Diego, CA and Seattle, WA in both the private and public sectors.
A list of Mr. Martin’s related projects is shown below:
Beechwood Specific Plan, Paso Robles, CA: Tom served as the Entitlements Project Manager for the Beechwood Specific Plan and associated Master Tentative Tract map and Phase 1A Subdivision Tract Map. The 234-acre Beechwood Specific Plan provides for the development of 911 single-family and multi-family dwellings, 47,000 square feet of mixed-use development, a nineacre community park, and improved and natural open spaces. The Phase 1A tract map authorizes development 205 single family homes and both onsite and offsite public and private infrastructure improvements.
West Creek, Tract 3083, San Luis Obispo, CA: Tom served as Project Manager for the development of a 172-unit residential subdivision with mixed products including single family, condominiums, and medium density parkway homes. The project is complete and included, offsite improvements with a roundabout intersection, a final map, grading, drainage, stormwater quality and utility plans, and coordination with a multi-disciplinary team.
River Terrace Subdivision, Lompoc, CA: Tom served in Responsible Charge for the design of this 257 unit single and multi-family development. The project is currently in design and includes final and condominium maps, onsite grading, drainage and utility designs, drainage improvements, a FEMA CLOMR/LOMR, a Class I offsite bike path and offsite public street improvements.
Housing Authority of San Luis Obispo (HASLO), San Luis Obispo, CA: Tom served in Responsible Charge for the design of three affordable housing projects for HASLO. Each project was centered on redevelopment of existing sites that had previous uses. The projects range from single story existing house modifications to multi-story complexes with structure parking, residential and commercial uses.
Hyatt Grand Seaside Hotel, Seaside, CA: Tom served in Responsible Charge for the civil design components of this redevelopment project on the Bayonet Golf Course in Fort Ord. The multi-story hotel includes mass grading and earth retention systems, new master utilities and offsite infrastructure, parking lot redevelopment and extensive drainage systems.
PROJECT ASSIGNMENT
Associate Principal
YEARS OF EXPERIENCE
30 YEARS WITH RICK
15 EDUCATION
BS, Civil Engineering
Old Dominion University
REGISTRATION
Professional Civil Engineer in
CA, No. 64222
PROFESSIONAL AFFILIATIONS
American Society of Civil
Engineers (ASCE)
- Past President
Home Builders Association of
the Central Coast (HBACC)
American Public Works
Association (APWA)
American Council of
Engineering Companies (ACEC)
Past President
COMMUNITY INVOLVEMENT
Habitat for Humanity of SLO
County – Building Committee
EDGAR CAMERINO PE
Edgar Camerino is an Associate Principal in RICK’s Transportation Division. Work assignments consist of Project Management for preliminary design/planning/ environmental approvals and preparation of plans, specifications and estimates (PS&E) and construction support for streets, highways, freeways and interchange projects.
Representative projects include:
Barioni Lakes Commercial Development, Imperial, CA: Edgar served as Project Manager for the decertification process of the proposed improvements along SR86. The proposed project identifies widening the existing roadway along SR-86 and providing 5 new access points at various locations along SR-86. Tasks included meeting and coordinating with Carmen Mullenix, Caltrans Decertification Coordinator, and the preparation of decertification exhibits and cross sections for approval/submittal to Caltrans.
Black Mountain Ranch, Santaluz & Del Sur, San Diego, CA: Edgar served as Project Engineer for a number of major arterial street improvement projects and freeway projects throughout the Black Mountain Ranch Development. Work included street design, drainage and utility design, coordination with consultants on bridge design, traffic signal design, freeway ramp modifications, traffic control and striping/signage design.
Campo Road/Jamacha Road (SR-54/SR-94), San Diego, CA: Edgar served as Project Manager/Engineer/Design Engineer for project study report/project report and preparation of plans, specifications, and estimates to upgrade existing four-lane facility to highway standards. Responsibilities included performing and/or overseeing the geometric/roadway design, equestrian trail design, site/parking lot design, retaining wall design, grading design, construction details, analyzing drainage requirements in direct coordination with Caltrans Hydraulic Department, utility coordination and design, water quality/BMP design, erosion control, landscape and irrigation, traffic signing and striping, traffic control, and traffic signal modifications, specifications, and quantities/estimate. Project was designed to meet Caltrans and County of San Diego standards and requirements. A Caltrans Encroachment Permit was obtained for the work involved.
West Mission Bay Drive Bridge Replacement, San Diego, CA: Edgar served as the Project Manager for the preparation of a project study report/project report (equivalent) and the final design and the plans, specifications, and estimate (PS&E) for the largest Highway Bridge Program (HBP) bridge project in this region’s history. The project proposes to replace the existing bridge and upgrade the existing facility to 4/5 lanes to accommodate existing and future traffic volumes. Responsibilities include geometric design, environmental support, traffic analysis, project scheduling, analyzing hydraulic requirements of the San Diego River, stormwater design, water quality, bicycle/pedestrian facility design, stage construction/traffic control, utility design and coordination, and public outreach.
PROJECT ASSIGNMENT
Traffic Engineer
YEARS OF EXPERIENCE
32 YEARS WITH RICK
28 EDUCATION
BS, CIVIL ENGINEERING, SAN
DIEGO STATE UNIVERSITY,
1991
REGISTRATION
PROFESSIONAL ENGINEER IN
CA, NO. 58844
PROFESSIONAL AFFILIATIONS
SAN DIEGO HIGHWAY
DEVELOPMENT ASSOCIATION
(SDHDA) - PAST PRESIDENT
INDUSTRY ADVISORY BOARD
SDSU MESA ENGINEERING
PROGRAM (MEP) - PASTCHAIRPERSON
APWA TRANSPORTATION
GROUP - PAST SECRETARY
AMERICAN SOCIETY OF CIVIL
ENGINEERS (ASCE)
AMERICAN PUBLIC WORKS
ASSOCIATION (APWA)
David Montgomery PE, CFM
David Montgomery is an Associate Water Resources Project Engineer at RICK. He has experience preparing hydrologic, hydraulic, water quality, and sediment transport analyses. David has experience processing Conditional Letters of Map Revision (CLOMR) and Letters of Map Revision (LOMR) through the Federal Emergency Management Agency and has completed floodplain analyses utilizing 1- Dimensional and 2-Dimensional models. He has experience preparing and processing hydrologic and hydraulic studies through various municipal agencies within California, Nevada, and Arizona.
A few of David’s representative projects include:
Beechwood Specific Plan, Paso Robles, CA: Drainage Engineer for the Beechwood Specific Plan and associated Master Tentative Tract map and Phase 1A Subdivision Tract Map. The 234-acre Beechwood Specific Plan provides for the development of 911 single-family and multi-family dwellings, 47,000 square feet of mixed-use development, a nine-acre community park, and improved and natural open spaces. The Phase 1A tract map authorizes development 205 single family homes and both onsite and offsite public and private infrastructure improvements.
Master Drainage Plan (MDP) for SDA 3, Bonita, CA: Prepared a Geographic Information System (GIS) based Master Drainage Plan (MDP) within the County of San Diego for Special Drainage Area 3 near Bonita, CA. This project involved preparing 100-year rational method calculations for a 21-square mile watershed that incorporated rural and urbanized watersheds. GIS applications combined with AES-SIMS created and interactive MDP for the County of San Diego that provided ultimate discharges, proposed facility sizes and approximate replacement costs for future development. Where possible natural drainage patterns were maintained, and proposed facilities were designed considering the requirements of the environmental permitting agencies with respect to the use of natural vegetated channels.
River Terrace Subdivision, Lompoc, CA: Drainage Engineer for this 257 unit single and multi-family development. The project is currently in design and includes final and condominium maps, onsite grading, drainage and utility designs, drainage improvements, a FEMA CLOMR/LOMR, a Class I offsite bike path and offsite public street improvements.
Housing Authority of San Luis Obispo (HASLO), San Luis Obispo, CA: Drainage Engineer for three affordable housing projects for HASLO. Each project was centered on redevelopment of existing sites that had previous uses. The projects range from single story existing house modifications to multi-story complexes with structure parking, residential and commercial uses.
Hyatt Grand Seaside Hotel, Seaside, CA: Drainage Engineer for this redevelopment project on the Bayonet Golf Course in Fort Ord. The multi-story hotel includes mass grading and earth retention systems, new master utilities and offsite infrastructure, parking lot redevelopment and extensive drainage systems.
PROJECT ASSIGNMENT
Water Resources
YEARS OF EXPERIENCE
9 YEARS WITH RICK
8 EDUCATION
BS, Civil Engineering
University of California, Davis
REGISTRATION
Professional Civil Engineer in
CA, No. 86325
Exp. Date: 03/21/2019
CFM, No. US-16-09239
PROFESSIONAL AFFILIATIONS
Floodplain Management
Association (FMA)
Association of State Floodplain
Managers (ASFPM)
California Stormwater Quality
Association (CASQA)
David Mizell, AICP
David Mizell has 21 years of experience in preparing transportation planning studies throughout both Southern and Northern California. His experience includes the preparation of environmental traffic impact studies, technical peer review of traffic studies, corridor and mobility studies, parking studies, and multi-modal analysis studies. David has extensive experience attending Planning Commission and City Council meetings and providing technical support during the public review and public hearing processes. He also has experience in coordinating staff and consultants in various disciplines to meet client schedule and budget needs. He has been responsible for managing and preparing traffic impact studies for a variety of private developments as well as public facilities improvement projects.
Representative projects include:
Downtown Taft Specific Plan Transportation Study, Taft, CA: While at RICK, Mr.
Mizell was responsible for overseeing the preparation of a transportation for the Downtown Taft Specific Plan EIR, which evaluated the vehicle miles traveled (VMT) impacts and need for transportation improvements associated with the development of approximately 3,100 dwelling units, approximately 1.6 million square-feet of office/industrial uses, and approximately 890,000 square-feet of retail uses. Mr. Mizell oversaw the VMT analysis of the proposed Specific Plan land uses for the baseline and horizon year scenarios of the KernCOG regional travel demand model, and recommended VMT-reducing measures based on the CAPCOA methodology to mitigate the VMT impacts of the proposed land uses. Mr. Mizell also oversaw the analysis of 6 intersections and 10 roadway segments for existing and horizon year scenarios, and evaluated the existing and future pedestrian, bicycle and transit networks to determine the improvement needs for all transportation modes.
Northside Specific Plan Traffic Impact Analysis, Riverside, CA: While at RICK, Mr.
Mizell was responsible for overseeing the preparation of a traffic impact study for the Northside Specific Plan EIR, which evaluated the potential traffic impacts of development of approximately 11,000 dwelling units, approximately 6 million square-feet of office/business park/industrial uses, and approximately 200 acres of park space. Two land use scenarios were evaluated, based on a Transition Overlay Zone within the Specific Plan area that included either residential or office/business park/industrial uses. Mr. Mizell oversaw the analysis of 22 intersections and 24 roadway segments for a total of eight study scenarios. He identified the traffic impacts and recommended mitigation measures for each Specific Plan land use and roadway network scenario.
Carroll Canyon Master Plan (aka 3 Roots) Traffic Impact Analysis, San Diego, CA: Prior to joining RICK, Mr. Mizell was responsible for overseeing the preparation of a traffic impact study for the 3 Roots EIR, which evaluated the potential traffic impacts of 1,800 residential dwelling units and 140,000 square-feet of commercial retail proposed for the Carroll Canyon Master Plan site. Mr. Mizell conducted the technical analysis for 50 existing intersections and 10 future internal project intersections using the SYNCHRO software program. He coordinated with SANDAG to conduct Select Zone model runs for two near-term project scenarios and one long-range future scenario. He reviewed the Mira Mesa Community Plan’s Public Facilities Financing Program (PFFP) to determine the planned roadway improvements that would mitigate project-related impacts based on the feasibility of the improvements being completed by project opening year. For mitigation improvements not included in the City’s PFFP, Mr. Mizell recommended full project responsibility to mitigate direct impacts, and fair share contributions to mitigate cumulative impacts.
PROJECT ASSIGNMENT
Associate Traffic Planner
YEARS OF EXPERIENCE
21 YEARS WITH RICK
5 EDUCATION
BA, Geography with
Emphasis in Urban
Planning,
San Diego State
University, 2002
CERTIFICATIONS
American Institute of
Certified Planners (AICP)
No. 21447 – 2007
PROFESSIONAL
AFFILIATIONS
Institute of
Transportation Engineers
(ITE), Former Newsletter
Chair
American Planning
Association (APA),
Member
Professional Summary
Heather Bashian is a principal engineer and project manager at Provost & Pritchard. With 17 years of municipal infrastructure planning and design, master planning, and grant writing and administration experience, she has been involved with projects related to all aspects of municipal infrastructure. She has extensive experience in design engineering for infrastructure projects including water supply and distribution, water main replacements, water metering, wastewater collection and rehabilitation, wastewater lift stations, stormwater collection projects, and recycled/reclaimed water distribution.
Relevant Experience
Liberty Groves Infrastructure Master Plan, Madera County, Project Engineer – Ms. Bashian is preparing the Infrastructure Master Plan for a new development community consisting of approximately 5,400 residential units on more than 1,400 acres, including commercial and industrial areas. The Plan evaluates and recommends backbone facilities for infrastructure elements including water supply and distribution, wastewater collection and treatment, stormwater collection and storage, and groundwater recharge. The Plan further discusses power, gas, telephone, television, fire, public safety, solid waste collection, and street circulation elements.
Groundwater Sustainability Plan, South Kings Groundwater Sustainability Agency, Project Manager/Project Engineer – Ms. Bashian authored and provided coordination for the preparation of the Groundwater Sustainability Plan for five agencies. Topics addressed in the Plan include groundwater conditions, groundwater monitoring, Hydrogeologic Conceptual Model, water budget, groundwater policies, overdraft analysis, development of long-term goals, and conceptual evaluation of overdraft mitigation projects. The project also encompassed community outreach and involvement, including coordinating and conducting community meetings, providing public presentations, and receiving and responding to public comment on the Draft GSP. The GSP was adopted in December 2019 and submitted to DWR in January 2020.
Storm Water Resources Plan, Kings Basin Water Authority, Fresno County, California, Project Engineer – Ms. Bashian was the project engineer for development of the Kings Basin Water Authority’s Storm Water Resources Plan (SWRP). The SWRP was prepared to meet Department of Water Resources guidelines. The SWRP includes documentation of quantifiable benefits associated with storm water flooding mitigation projects and documentation of how the projects meet the goals for the region. Ms. Bashian also coordinated and conducted multiple community meetings to receive feedback on projects to be developed for the Plan and receive comments on the Draft Plan.
The SWRP is under review for concurrence and has been adopted by the Kings Basin Water Authority. Ms. Bashian assisted with authoring the document, meeting coordination and facilitation, and coordinating reviewing agency comments.
Program Management, City of Fresno, California, Project Engineer – Ms.
Bashian provided consulting services for the City of Fresno’s Program Management in conjunction with CH2M Hill. The project spanned several Heather Bashian, PE
Principal Civil Engineer
Education
- Master’s in Business Administration
National University
- B.S. Civil Engineering,
California State University, Fresno
- QSD/QSP Construction General Permit
Training, WGR Southwest, Inc., 2011
Registration/Certifications
- Civil Engineer, California #73075
- Qualified SWPPP Developer (QSD)
#00542
- Air Quality Management Certificate,
San Joaquin Valley Air Pollution
Control District, 2006
Affiliations
- American Society of Civil Engineers
(ASCE)
- Society of Women Engineers (SWE)
Areas of Expertise
- Municipal Infrastructure Development
- Grant Preparation
- Urban Water Management Plans
- Regional Water Management
Planning
- Regulatory Compliance
Provost & Pritchard Consulting Group – Resume for Heather Bashian, PE Page 2 of 2 years, and included such duties as overseeing construction management, consulting on program impacts, and grant assistance. The program resulted in policy changes, community participation on a broad scale, and implementation of several milestone projects for the City.
Water Master Plan, City of Clovis, California, Project Engineer – The project involved preparing a water master plan for the City of Clovis with an ultimate planning horizon of more than 60 years and an intermediate planning horizon of 20 years. The plan discusses current and projected supplies and demands including a sustainable approach to water supplies utilizing groundwater, surface water and recycled water. The plan reviews past conservation methods that have been implemented as well as continued conservation methods necessary to meet future demands. The final chapters discuss capital improvement needs to maintain operations as the community grows.
The capital improvement plan is presented in two ways: (1) divided based on subareas within the City and (2) divided on time-based phasing through buildout of the community. The Plan was adopted in summer 2018.
Recycled Water Master Plan, City of Clovis, California, Project Engineer – The project included preparing a recycled water master plan that correlates with the City’s water and wastewater master plans. The plan includes a discussion of existing and future uses of recycled water by the City, methods to utilize recycled water to be more sustainable and a capital improvement plan to address conveyance and ongoing use of the system. The capital improvement plan is presented through buildout of the City and separated by phases based on anticipated growth within the City over the next 20-years and when new demands will be realized. The plan was adopted in summer 2018. 2015 Urban Water Management Plan, Bakman Water Company, Fresno, California, Project Engineer/Manager – The project involved preparing the five-year update to the 2010 Urban Water Management Plan for Bakman Water Company. As a groundwater-only purveyor, the update included a discussion of the 2012-2015 drought response and conservation methods implemented, and how future droughts might be addressed. Additionally, the report included historical data, analysis of current water usage quantities, projection of future water usages and effects of conservative efforts. Also included were detailed calculations of conservation goals for Bakman Water Company to comply with water conservation legislation which imposes a 20 percent reduction by 2020. The report was adopted by Bakman and submitted to the Department of Water Resources in June 2016.
Integrated Regional Water Management Plan Update, Kings Basin Water Authority, Fresno County, California, Project Engineer – Ms. Bashian was the project engineer for development of the Kings Basin Water Authority’s Integrated Regional Water Management Plan (IRWMP) Update. The Authority’s existing IRWMP was updated to meet the new Department of Water Resources IRWMP guidelines and reflect changing conditions in the basin with regards to water supply and use. The IRWMP includes goals and measurable objectives for the region and addresses all of the required criteria from the Department of Water Resources’ guidelines. Ms. Bashian lead the overall document preparation effort, assisted with meeting coordination and facilitation, and coordinated stakeholder comments. The Update was completed in Fall 2018.
On-Call Water Resources Grant Researching and Writing Services, City of Modesto – Project Manager - Provost & Pritchard received a contract to provide on-call grant research and writing services to the City of Modesto for water resources projects. The research involved collecting project specific information regarding the City’s current and future projects. The project information is reviewed in regards to potential grant funding sources or programs. A grant funding/project eligibility matrix was developed and is maintained on a monthly basis. The project team prepares quarterly memos for the City, updating staff on changes to the funding matrix.
Matheny Tract Wastewater System Feasibility Report and Wastewater Collection System Design, County of Tulare, California, Project Manager – Ms. Bashian completed a Project Feasibility Report for the County of Tulare to research feasible alternatives to replace on-site septic systems for the community of Matheny Tract. The Matheny Tract is located adjacent to the southwest area of City of Tulare and has a population of 1,212. There are 230 primarily rural residential lots with average size being 0.5 acres; however, many lots have multiple dwellings or mobiles homes on the property. The residents currently use septic systems located on each lot to dispose of their effluent discharge. These systems are failing due to age, lack of maintenance, and insufficient percolation capacity of the underlying soils. Following completion of the Feasibility Study, she led the design of the recommended improvements noted in the study. The design project includes a wastewater collection system with approximately 21,500 lineal feet of 8” and 10” sewer gravity main, 3,050 lineal feet of 12” sewer force main, 325 sewer services and a lift station.
Professional Summary
Sara Allinder, AICP, is a Principal Planner with Provost & Pritchard who has over 20 years of experience in both current and long-range planning.
During her career she has been involved in and led the development of multiple general plan and development code updates. She has also provided contract staffing services for numerous local planning agencies throughout the San Joaquin Valley and understands how the policies and regulations developed through general plans and zoning codes are implemented at the counter every day.
Relevant Experience
Long-Range and Implementation Plans
General Plan Update, City of Fowler, California, Project Director – Ms.
Allinder is currently overseeing a comprehensive update to the City of Fowler’s General Plan. This is the first comprehensive update to the City’s General Plan in forty years and includes a potential expansion of the City’s sphere of influence by about 750 acres. The update will address all recent legislative updates to the requirements for general plans, including air quality, complete streets, fire hazards, military planning, and environmental justice, among other issues.
General Plan Update, City of Modesto, California, Assistant Project Manager – Ms. Allinder is working in partnership with PlaceWorks, serving as the Assistant Project Management for the update to the City’s General Plan. The update is the first comprehensive update the the General Plan since 1995 and will bring the document into compliance with all recent state legislation. An extensive public outreach process is being implemented to engage the community and provide shared framework to address the needs of the community.
General Plan Update, City of Elk Grove, California, Assistant Project Manager and Consultant – Ms. Allinder served as the Assistant Project Manager for the update to the City’s General Plan, which included incorporating vehicle miles traveled thresholds and environmental justice. Ms. Allinder subsequently provided consultation services to the prime consultant during the public review and adoption phase of the General Plan Update. A Program EIR was prepared and certified for the adopted General Plan. The Elk Grove General Plan received the APA Sacramento Valley Section Award of Excellence in the category of Comprehensive Plan, Large Jurisdiction.
General Plan Strategic Implementation Work Plan, County of Mariposa, California, Assistant Project Manager – Ms. Allinder worked to identify and prioritize primary work tasks for effective implementation of the existing General Plan. The work plan included development of preliminary scopes of work for primary work tasks, including anticipated project duration, budget, level of community engagement, and level of CEQA review. The Mariposa County General Plan Strategic Implementation Work Plan received the APA Central Section Best Practice Award for 2018.
Sara Allinder, AICP
Principal Planner
Education
- Master of City and Regional Planning,
Emphasis in Land Use Planning,
California State Polytechnic
University, San Luis Obispo
- B.A., Liberal Arts
- Major Emphasis: Environmental
Science
- Minor Emphasis: English
- University of California, Riverside
Registration/Certifications
- American Institute of Certified
Planners (AICP), 2003, #018445
Affiliations
- American Planning Association (APA)
- Association of Environmental
Professionals (AEP)
Areas of Expertise
- General Plans
- Zoning Codes
- Subdivision Ordinances
- Strategic Implementation Plans
- Entitlement Applications
- Annexations
- Environmental Review
- Contract Staffing
Provost & Pritchard Consulting Group – Resume for Sara Allinder, AICP Page 2 of 2 Traffic Calming and Safety Enhancement Plan, City of Parlier, California, Project Manager – The City of Parlier was awarded a Caltrans Sustainable Communities Grant to develop a Traffic Calming and Safety Enhancement Plan (Plan) to address challenging transportation conditions, including vehicular and non-vehicular traffic patterns. The outcome of the Plan is to identify areas of concern based on statistical and observed incident data, recommend transportation improvements to address the identified challenges, and prepare a strategy for implementing the recommended improvements. Ms. Allinder is managing the effort, which includes development of a community outreach program, conducting visual assessments to confirm existing conditions using a GIS-enabled survey protocol, and preparation of the Plan document, including the implementation strategy.
General Plan Update (Comprehensive), City of Taft, California, Project Manager – Ms. Allinder managed the consultant project team and subconsultants, the project budget, preparation and review of the updated General Plan, and facilitation of public workshops for the City of Taft’s General Plan update. The update included an expansion of the existing Planning Area by over 200 square miles and an Implementation Plan. The updated City of Taft General Plan received the 2010 Regional Award of Merit from Kern Council of Governments.
Zoning Ordinance and Development Code Updates
Zoning Code Update, City of Fowler, California, Project Manager – Ms. Allinder is managing a comprehensive update to the City of Fowler’s Zoning Code. The update will focus on streamlining the development review process and ensuring compliance with recent housing legislation and the City’s Housing Element. One objective of the comprehensive update is to produce a Code that is better organized and easier to understand, which will in turn make it easier to design and propose projects consistent with the City's growth and development goals.
Zoning and Subdivision Ordinance Updates, City of Parlier, California, Project Manager – Ms. Allinder is managing a comprehensive update to the City of Parlier’s Zoning and Subdivision Ordinances. The update to the Zoning Ordinance will focus on streamlining the development review process and ensuring compliance with recent housing legislation and the City’s Housing Element. One objective of the Zoning and Subdivision Ordinance updates is to produce regulations that are better organized and easier to understand, which will in turn make it easier to design and propose projects consistent with the City's growth and development goals.
Development Code Update, City of Menifee, California, Assistant Project Manager and Zoning Technical Manger – Ms. Allinder established new code regulations for the City of Menifee, including zoning, subdivision, and grading ordinances. The new regulations represent an update to the current standards established Menifee-specific standards and procedures in a user-friendly format that implements the City’s first adopted General Plan. Ms.
Allinder managed client coordination, public outreach, analysis of existing regulations, and development of new regulations as part of the comprehensive update effort. The Menifee Development Code received the APA Inland Empire Section Best Practices Award.
Current Planning
Development and Resource Management Department, City of Fresno, California, Special Projects Manager – Ms.
Allinder processed entitlement applications and worked on special projects, including the establishment of new review procedures and the creation of informational brochures for use by staff and the public.
Contract Staffing and Application Processing Review and Update, City of Wasco, California, Acting Community Development Director – As acting community development director for the City of Wasco, Ms. Allinder managed the day-to-day operations of the planning, building, and code enforcement divisions, prepared department budgets, prepared and presented staff reports to the Planning Commission and City Council, and acted as advisor to the city manager on special issues including high-speed rail. Ms. Allinder also conducted a review of the current entitlement processing procedures, made recommendations for the improvement of entitlement processing, and implemented those recommendations. Process improvements included updates to the Planning and Building fee schedule, which revised existing fees and added new fees reflective of the current planning and building processes.
SAMPLE BILLING INVOICE
Project Manager Alexis Mena
Jonathan Moore
City of Salinas
200 Lincoln Avenue
Salinas, CA 93901
September 30, 2023
Invoice No: 89379
PlaceWorks
3 MacArthur Place, Suite 1100
Santa Ana, Ca 92707
Phn No. 714.966.9220
Tax Registration Number: 95-2975827
Project CSAL-02.0 Salinas General Plan Update EIR and CAP Professional Services from September 1, 2023 to September 30, 2023 Task 1 Project Initiation, Management and Communication Sub-Task 1.2 Bi-Weekly Status Meetings
Professional Fees
Hours Rate Amount
Mena, Alexis 1.75 235.00 411.25
Totals 1.75 411.25
Total Professional Fees 411.25
Additional Fees
Office Expenses 8.23
Total Additional Fees 8.23 8.23
Total this Sub-Task $419.48
Sub-Task 1.3 EIR Project Management
Professional Fees
Hours Rate Amount
Kha, Vivian .25 150.00 37.50
Knox, Charlie .50 265.00 132.50
Mena, Alexis 4.00 235.00 940.00
Miller, Madeline 3.00 135.00 405.00
Totals 7.75 1,515.00
Total Professional Fees 1,515.00
Additional Fees
Office Expenses 30.30
Total Additional Fees 30.30 30.30
Total this Sub-Task $1,545.30
Sub-Task 1.5 General Plan Staff Assistance
Professional Fees
Hours Rate Amount
Knox, Charlie 2.00 265.00 530.00
Krispi, Eli 3.75 210.00 787.50
Lindstrom, Erika 41.50 170.00 7,055.00
Mena, Alexis 6.50 235.00 1,527.50
Robbins, Jessica 9.00 140.00 1,260.00
Project CSAL-02.0 Salinas General Plan Update EIR and CAP Invoice 89379 Seale, Tammy .25 250.00 62.50
Tovar Gonzalez, Raul 19.00 125.00 2,375.00
Totals 82.00 13,597.50
Total Professional Fees 13,597.50
Additional Fees
Office Expenses 271.95
Total Additional Fees 271.95 271.95
Total this Sub-Task $13,869.45
Total this Task $15,834.23
Task 10 Additional Data Collection and Forecasting
Sub-Task 10.4 Draft GHG Reduction Strategies
Professional Fees
Hours Rate Amount
Krispi, Eli .75 210.00 157.50
Robbins, Jessica 9.00 140.00 1,260.00
Seale, Tammy .25 250.00 62.50
Totals 10.00 1,480.00
Total Professional Fees 1,480.00
Additional Fees
Office Expenses 29.60
Total Additional Fees 29.60 29.60
Total this Sub-Task $1,509.60
Total this Task $1,509.60
Task 2 EIR Scoping
Sub-Task 2.1 Notice of Preparation
Professional Fees
Hours Rate Amount
Mena, Alexis .25 235.00 58.75
Miller, Madeline .50 135.00 67.50
Totals .75 126.25
Total Professional Fees 126.25
Additional Fees
Office Expenses 2.53
Total Additional Fees 2.53 2.53
Total this Sub-Task $128.78
Sub-Task 2.2 Scoping Meeting
Professional Fees
Hours Rate Amount
Mena, Alexis 2.25 235.00 528.75
Miller, Madeline 11.75 135.00 1,586.25
Noack, Steve 7.00 260.00 1,820.00
Totals 21.00 3,935.00
Total Professional Fees 3,935.00
Project CSAL-02.0 Salinas General Plan Update EIR and CAP Invoice 89379 Additional Fees
Office Expenses 78.70
Total Additional Fees 78.70 78.70
Total this Sub-Task $4,013.70
Total this Task $4,142.48
Task 3 Engineering and Mapping Anaysis
Sub-Task 3.1C Evaluation of Growth Impacts on Utilities Professional Fees
Hours Rate Amount
Kha, Vivian 4.50 150.00 675.00
Mena, Alexis 1.75 235.00 411.25
Totals 6.25 1,086.25
Total Professional Fees 1,086.25
Additional Fees
Office Expenses 21.73
Total Additional Fees 21.73 21.73
Total this Sub-Task $1,107.98
Total this Task $1,107.98
Task 4 Administrative Draft EIR
Sub-Task 4.2 Project Description
Professional Fees
Hours Rate Amount
Kha, Vivian 3.00 150.00 450.00
Mena, Alexis 3.50 235.00 822.50
Miller, Madeline 13.25 135.00 1,788.75
Noack, Steve 2.00 260.00 520.00
Totals 21.75 3,581.25
Total Professional Fees 3,581.25
Additional Fees
Office Expenses 71.63
Total Additional Fees 71.63 71.63
Total this Sub-Task $3,652.88
Sub-Task 4.3 Environmental Analysis
Professional Fees
Hours Rate Amount
Kha, Vivian .25 150.00 37.50
Lukondi, Amanda 1.25 125.00 156.25
Mena, Alexis 5.25 235.00 1,233.75
Miller, Madeline 2.50 135.00 337.50
Munoz, Laura 3.50 125.00 437.50
Totals 12.75 2,202.50
Total Professional Fees 2,202.50
Project CSAL-02.0 Salinas General Plan Update EIR and CAP Invoice 89379 Additional Fees
Office Expenses 44.05
Total Additional Fees 44.05 44.05
Total this Sub-Task $2,246.55
Total this Task $5,899.43
Task 8 CAP Project Management
Sub-Task 8.2 CAP Project Management and Check-in Meetings Professional Fees
Hours Rate Amount
Krispi, Eli 2.50 210.00 525.00
Seale, Tammy .50 250.00 125.00
Totals 3.00 650.00
Total Professional Fees 650.00
Additional Fees
Office Expenses 13.00
Total Additional Fees 13.00 13.00
Total this Sub-Task $663.00
Total this Task $663.00
Task X Expenses
Expenses
Travel Expense 247.73
Total Expenses 247.73 247.73
Total this Task $247.73
Billing Limits Current Prior To-Date
Total Billings 29,404.45 387,816.98 417,221.43
Limit 1,148,381.00
Remaining 731,159.57
Total this Invoice $29,404.45
Project CSAL-02.0 Salinas General Plan Update EIR and CAP Invoice 89379 PlaceWorks Invoice 89379 Dated 9/30/2023 7:06:53 PM
Billing Backup Tuesday, October 10, 2023
Project CSAL-02.0 Salinas General Plan Update EIR and CAP Task 1 Project Initiation, Management and Communication Sub-Task 1.2 Bi-Weekly Status Meetings
Professional Fees
Hours Rate Amount
MENA Mena, Alexis 9/5/2023 1.00 235.00 235.00
MENA Mena, Alexis 9/19/2023 .75 235.00 176.25
Totals 1.75 411.25
Total Professional Fees 411.25
Total this Sub-Task $411.25
Sub-Task 1.3 EIR Project Management
Professional Fees
Hours Rate Amount
KHA Kha, Vivian 9/6/2023 .25 150.00 37.50
KNOX Knox, Charlie 9/1/2023 .50 265.00 132.50
MENA Mena, Alexis 9/1/2023 .25 235.00 58.75
MENA Mena, Alexis 9/6/2023 .25 235.00 58.75
MENA Mena, Alexis 9/7/2023 .25 235.00 58.75
MENA Mena, Alexis 9/11/2023 .25 235.00 58.75
MENA Mena, Alexis 9/12/2023 .75 235.00 176.25
MENA Mena, Alexis 9/13/2023 .25 235.00 58.75
MENA Mena, Alexis 9/19/2023 .50 235.00 117.50
MENA Mena, Alexis 9/20/2023 .25 235.00 58.75
MENA Mena, Alexis 9/22/2023 1.00 235.00 235.00
MENA Mena, Alexis 9/29/2023 .25 235.00 58.75
MILLER Miller, Madeline 9/7/2023 1.00 135.00 135.00
MILLER Miller, Madeline 9/20/2023 .25 135.00 33.75
MILLER Miller, Madeline 9/21/2023 .25 135.00 33.75
MILLER Miller, Madeline 9/22/2023 .75 135.00 101.25
MILLER Miller, Madeline 9/29/2023 .75 135.00 101.25
Totals 7.75 1,515.00
Total Professional Fees 1,515.00
Total this Sub-Task $1,515.00
Sub-Task 1.5 General Plan Staff Assistance
Professional Fees
Hours Rate Amount
KNOX Knox, Charlie 9/5/2023 1.00 265.00 265.00
KNOX Knox, Charlie 9/28/2023 .50 265.00 132.50
KNOX Knox, Charlie 9/29/2023 .50 265.00 132.50
KRISPI Krispi, Eli 9/5/2023 .75 210.00 157.50
KRISPI Krispi, Eli 9/11/2023 .50 210.00 105.00
Project CSAL-02.0 Salinas General Plan Update EIR and CAP Invoice 89379 KRISPI Krispi, Eli 9/13/2023 1.25 210.00 262.50
KRISPI Krispi, Eli 9/14/2023 .75 210.00 157.50
KRISPI Krispi, Eli 9/15/2023 .50 210.00 105.00
LINDSTROM Lindstrom, Erika 9/1/2023 1.00 170.00 170.00
LINDSTROM Lindstrom, Erika 9/5/2023 1.50 170.00 255.00
LINDSTROM Lindstrom, Erika 9/6/2023 .50 170.00 85.00
LINDSTROM Lindstrom, Erika 9/7/2023 .50 170.00 85.00
LINDSTROM Lindstrom, Erika 9/12/2023 .25 170.00 42.50
LINDSTROM Lindstrom, Erika 9/14/2023 .50 170.00 85.00
LINDSTROM Lindstrom, Erika 9/15/2023 .75 170.00 127.50
LINDSTROM Lindstrom, Erika 9/19/2023 6.50 170.00 1,105.00 LINDSTROM Lindstrom, Erika 9/20/2023 3.00 170.00 510.00 LINDSTROM Lindstrom, Erika 9/21/2023 3.00 170.00 510.00 LINDSTROM Lindstrom, Erika 9/22/2023 6.25 170.00 1,062.50 LINDSTROM Lindstrom, Erika 9/25/2023 2.75 170.00 467.50 LINDSTROM Lindstrom, Erika 9/26/2023 3.00 170.00 510.00 LINDSTROM Lindstrom, Erika 9/27/2023 2.75 170.00 467.50 LINDSTROM Lindstrom, Erika 9/28/2023 5.25 170.00 892.50 LINDSTROM Lindstrom, Erika 9/29/2023 4.00 170.00 680.00 MENA Mena, Alexis 9/5/2023 2.00 235.00 470.00
MENA Mena, Alexis 9/6/2023 1.00 235.00 235.00
MENA Mena, Alexis 9/7/2023 3.00 235.00 705.00
MENA Mena, Alexis 9/8/2023 .50 235.00 117.50
ROBBINS Robbins, Jessica 9/12/2023 6.75 140.00 945.00
ROBBINS Robbins, Jessica 9/13/2023 2.25 140.00 315.00
SEALE Seale, Tammy 9/15/2023 .25 250.00 62.50
TOVARGONZA
LEZ
Tovar Gonzalez, Raul 9/6/2023 2.50 125.00 312.50
TOVARGONZA
LEZ
Tovar Gonzalez, Raul 9/12/2023 3.00 125.00 375.00
TOVARGONZA
LEZ
Tovar Gonzalez, Raul 9/14/2023 .25 125.00 31.25
TOVARGONZA
LEZ
Tovar Gonzalez, Raul 9/20/2023 1.00 125.00 125.00
TOVARGONZA
LEZ
Tovar Gonzalez, Raul 9/21/2023 4.75 125.00 593.75
TOVARGONZA
LEZ
Tovar Gonzalez, Raul 9/25/2023 2.50 125.00 312.50
TOVARGONZA
LEZ
Tovar Gonzalez, Raul 9/27/2023 5.00 125.00 625.00
Totals 82.00 13,597.50
Total Professional Fees 13,597.50
Total this Sub-Task $13,597.50
Total this Task $15,523.75
Task 10 Additional Data Collection and Forecasting
Sub-Task 10.4 Draft GHG Reduction Strategies
Professional Fees
Hours Rate Amount
KRISPI Krispi, Eli 9/25/2023 .75 210.00 157.50
ROBBINS Robbins, Jessica 9/27/2023 6.50 140.00 910.00
Project CSAL-02.0 Salinas General Plan Update EIR and CAP Invoice 89379 ROBBINS Robbins, Jessica 9/28/2023 2.50 140.00 350.00
SEALE Seale, Tammy 9/25/2023 .25 250.00 62.50
Totals 10.00 1,480.00
Total Professional Fees 1,480.00
Total this Sub-Task $1,480.00
Total this Task $1,480.00
Task 2 EIR Scoping
Sub-Task 2.1 Notice of Preparation
Professional Fees
Hours Rate Amount
MENA Mena, Alexis 9/1/2023 .25 235.00 58.75
MILLER Miller, Madeline 9/5/2023 .25 135.00 33.75
MILLER Miller, Madeline 9/8/2023 .25 135.00 33.75
Totals .75 126.25
Total Professional Fees 126.25
Total this Sub-Task $126.25
Sub-Task 2.2 Scoping Meeting
Professional Fees
Hours Rate Amount
MENA Mena, Alexis 9/15/2023 .25 235.00 58.75
MENA Mena, Alexis 9/18/2023 .50 235.00 117.50
MENA Mena, Alexis 9/25/2023 1.50 235.00 352.50
MILLER Miller, Madeline 9/13/2023 2.75 135.00 371.25
MILLER Miller, Madeline 9/18/2023 1.25 135.00 168.75
MILLER Miller, Madeline 9/19/2023 3.25 135.00 438.75
MILLER Miller, Madeline 9/22/2023 .75 135.00 101.25
MILLER Miller, Madeline 9/27/2023 2.50 135.00 337.50
MILLER Miller, Madeline 9/28/2023 1.25 135.00 168.75
NOACK Noack, Steve 9/19/2023 1.00 260.00 260.00
NOACK Noack, Steve 9/25/2023 1.00 260.00 260.00
NOACK Noack, Steve 9/27/2023 5.00 260.00 1,300.00
Totals 21.00 3,935.00
Total Professional Fees 3,935.00
Total this Sub-Task $3,935.00
Total this Task $4,061.25
Task 3 Engineering and Mapping Anaysis
Sub-Task 3.1C Evaluation of Growth Impacts on Utilities Professional Fees
Hours Rate Amount
KHA Kha, Vivian 9/1/2023 .25 150.00 37.50
Project CSAL-02.0 Salinas General Plan Update EIR and CAP Invoice 89379 KHA Kha, Vivian 9/5/2023 1.00 150.00 150.00
KHA Kha, Vivian 9/7/2023 1.00 150.00 150.00
KHA Kha, Vivian 9/13/2023 .50 150.00 75.00
KHA Kha, Vivian 9/18/2023 1.75 150.00 262.50
MENA Mena, Alexis 9/13/2023 .50 235.00 117.50
MENA Mena, Alexis 9/14/2023 .50 235.00 117.50
MENA Mena, Alexis 9/15/2023 .75 235.00 176.25
Totals 6.25 1,086.25
Total Professional Fees 1,086.25
Total this Sub-Task $1,086.25
Total this Task $1,086.25
Task 4 Administrative Draft EIR
Sub-Task 4.2 Project Description
Professional Fees
Hours Rate Amount
KHA Kha, Vivian 9/29/2023 3.00 150.00 450.00
MENA Mena, Alexis 9/19/2023 .50 235.00 117.50
MENA Mena, Alexis 9/20/2023 .75 235.00 176.25
MENA Mena, Alexis 9/22/2023 .75 235.00 176.25
MENA Mena, Alexis 9/26/2023 1.50 235.00 352.50
MILLER Miller, Madeline 9/5/2023 2.25 135.00 303.75
MILLER Miller, Madeline 9/6/2023 1.75 135.00 236.25
MILLER Miller, Madeline 9/7/2023 .75 135.00 101.25
MILLER Miller, Madeline 9/12/2023 .50 135.00 67.50
MILLER Miller, Madeline 9/13/2023 1.00 135.00 135.00
MILLER Miller, Madeline 9/15/2023 4.00 135.00 540.00
MILLER Miller, Madeline 9/18/2023 .50 135.00 67.50
MILLER Miller, Madeline 9/19/2023 .25 135.00 33.75
MILLER Miller, Madeline 9/27/2023 .75 135.00 101.25
MILLER Miller, Madeline 9/28/2023 1.50 135.00 202.50
NOACK Noack, Steve 9/29/2023 2.00 260.00 520.00
Totals 21.75 3,581.25
Total Professional Fees 3,581.25
Total this Sub-Task $3,581.25
Sub-Task 4.3 Environmental Analysis
Professional Fees
Hours Rate Amount
KHA Kha, Vivian 9/7/2023 .25 150.00 37.50
LUKONDI Lukondi, Amanda 9/27/2023 .25 125.00 31.25
LUKONDI Lukondi, Amanda 9/28/2023 1.00 125.00 125.00
MENA Mena, Alexis 9/1/2023 1.75 235.00 411.25
MENA Mena, Alexis 9/5/2023 1.25 235.00 293.75
MENA Mena, Alexis 9/13/2023 .25 235.00 58.75
MENA Mena, Alexis 9/15/2023 .50 235.00 117.50
MENA Mena, Alexis 9/18/2023 .50 235.00 117.50
MENA Mena, Alexis 9/20/2023 .25 235.00 58.75
Project CSAL-02.0 Salinas General Plan Update EIR and CAP Invoice 89379 MENA Mena, Alexis 9/29/2023 .75 235.00 176.25
MILLER Miller, Madeline 9/20/2023 1.00 135.00 135.00
MILLER Miller, Madeline 9/26/2023 .25 135.00 33.75
MILLER Miller, Madeline 9/29/2023 1.00 135.00 135.00
MILLER Miller, Madeline 9/29/2023 .25 135.00 33.75
MUNOZ Munoz, Laura 9/19/2023 .50 125.00 62.50
MUNOZ Munoz, Laura 9/20/2023 3.00 125.00 375.00
Totals 12.75 2,202.50
Total Professional Fees 2,202.50
Total this Sub-Task $2,202.50
Total this Task $5,783.75
Task 8 CAP Project Management
Sub-Task 8.2 CAP Project Management and Check-in Meetings Professional Fees
Hours Rate Amount
KRISPI Krispi, Eli 9/12/2023 .25 210.00 52.50
KRISPI Krispi, Eli 9/13/2023 .25 210.00 52.50
KRISPI Krispi, Eli 9/15/2023 .50 210.00 105.00
KRISPI Krispi, Eli 9/19/2023 1.00 210.00 210.00
KRISPI Krispi, Eli 9/29/2023 .50 210.00 105.00
SEALE Seale, Tammy 9/19/2023 .25 250.00 62.50
SEALE Seale, Tammy 9/27/2023 .25 250.00 62.50
Totals 3.00 650.00
Total Professional Fees 650.00
Total this Sub-Task $650.00
Total this Task $650.00
Task X Expenses
Expenses
Travel Expense
EX 000000012145 9/27/2023 Noack, Steve / GP EIR Scoping Meeting 149.34 EX 000000012145 9/27/2023 Noack, Steve / bridge toll 7.00 EX 000000012145 9/27/2023 Noack, Steve / Dinner 44.23
EX 000000012132 9/27/2023 Miller, Madeline / Went to Scoping Meeting 47.16 Total Expenses 247.73 247.73
Total this Task $247.73
Total this Project $28,832.73
Total this Report $28,832.73
MEMORANDUM
DATE October 10, 2023
TO Jonathan Moore, Project Manager
FROM Alexis Mena, Project Manager
RE City of Salinas General Plan Update Environmental Impact Report and Climate Action Plan
Please see the budget tracking table on the following pages. As shown, we have $731,159.59, or 64 percent, remaining in our budget.
Budget Remaining
Total Budget Percent
Budget Billed
Current
Invoice Remaining
Billed +
Current
Invoice Remaining
Task Number: 0 Contingency 48,340.00 48,340.00 0% 100%
Task Number: 1 Project Initiation, Management, and Communications Sub-Task Number: 1.1 Kick-off
Meeting 4,903.00 2,771.35 2,131.65 57% 43%
Sub-Task Number: 1.2 Bi-Weekly
Status Meetings 64,096.00 24,890.60 419.48 38,785.93 39% 61% Sub-Task Number: 1.3 EIR Project
Management 50,497.00 31,773.07 1,545.30 17,178.63 66% 34% Sub-Task Number: 1.4 Commission
Meetings 10,486.00 10,486.00 0% 100%
Sub-Task Number: 1.5 General Plan
Staff Assistance 202,429.00 153,873.42 13,869.45 34,686.13 83% 17% Total for 1 332,411.00 213,308.44 15,834.23 103,268.34 69% 31% Task Number: 2 EIR Scoping
Sub-Task Number: 2.1 Notice of
Preparation 12,133.00 5,408.56 128.78 6,595.67 46% 54%
Sub-Task Number: 2.2 Scoping
Meeting 7,217.00 4,013.70 3,203.30 56% 44%
Total for 2 19,350.00 5,408.56 4,142.48 9,798.97 49% 51% Task Number: 3 Engineering and Mapping Analysis
Sub-Task Number: 3.1A Data
Collection 8,323.00 8,555.27 -232.27 103% -3%
Sub-Task Number: 3.1B Existing
Conditions Analysis 16,034.00 15,956.65 77.35 100% 0%
Sub-Task Number: 3.1C Evaluation
of Growth Impacts on Utilitie 12,260.00 4,054.51 1,107.98 7,097.52 42% 58% Sub-Task Number: 3.2 Natural
Resources Inventory Maps and Rep 3,733.00 3,717.91 15.09 100% 0% Sub-Task Number: 3.3
Environmental Hazards Maps and
Reports
5,728.00 5,624.04 103.96 98% 2%
Sub-Task Number: 3.4 Climate
Change Vulnerability Assessment 14,933.00 11,816.72 3,116.28 79% 21% Total for 3 61,011.00 49,725.10 1,107.98 10,177.93 83% 17%
Total Budget Percent
Budget Billed
Current
Invoice Remaining
Billed +
Current
Invoice Remaining
Task Number: 4 Administrative Draft EIR
Sub-Task Number: 4.1 Buildout
Projections 33,582.00 33,765.84 -183.84 101% -1%
Sub-Task Number: 4.2 Project
Description 14,861.00 909.08 3,652.88 10,299.05 31% 69% Sub-Task Number: 4.3
Environmental Analysis 148,510.00 22,839.10 2,246.55 123,424.35 17% 83% Sub-Task Number: 4.3.1
GHG/AQ/Energy 36,032.00 2,575.51 33,456.49 7% 93%
Sub-Task Number: 4.3.2 Noise 22,710.00 3,380.03 19,329.97 15% 85% Sub-Task Number: 4.4 Cumulative
Analysis 12,464.00 12,464.00 0% 100%
Sub-Task Number: 4.5 Alternative
Analysis 29,888.00 29,888.00 0% 100%
Sub-Task Number: 4.6
Administrative Draft EIR 55,200.00 22,387.34 32,812.66 41% 59% Total for 4 353,247.00 85,856.90 5,899.43 261,490.68 26% 74% Task Number: 5 Draft EIR & Public Review
Sub-Task Number: 5.1 Screencheck
Draft EIR 35,313.00 35,313.00 0% 100%
Sub-Task Number: 5.2 Public
Review Draft EIR 21,909.00 21,909.00 0% 100%
Sub-Task Number: 5.3 Public
Review 7,691.00 7,691.00 0% 100%
Total for 5 64,913.00 64,913.00 0% 100%
Task Number: 6 Final EIR
Sub-Task Number: 6.1
Administrative Final EIR 52,947.00 52,947.00 0% 100%
Sub-Task Number: 6.2 Final EIR 30,856.00 30,856.00 0% 100% Sub-Task Number: 6.3 MMRP 2,938.00 2,938.00 0% 100%
Total for 6 86,741.00 86,741.00 0% 100%
Total Budget Percent
Budget Billed
Current
Invoice Remaining
Billed +
Current
Invoice Remaining
Task Number: 7 Certification
Sub-Task Number: 7.1 Findings 6,814.00 6,814.00 0% 100% Sub-Task Number: 7.2 Certification
Hearings 12,158.00 12,158.00 0% 100%
Sub-Task Number: 7.3 Notice of
Determination 1,805.00 1,805.00 0% 100%
Total for 7 20,777.00 20,777.00 0% 100%
Task Number: 8 CAP Project Management
Sub-Task Number: 8.1 CAP Kick-off
Meeting and Review of Exist 2,693.00 2,400.83 292.17 89% 11% Sub-Task Number: 8.2 CAP Project
Management and Check-in Meet 10,282.00 7,625.78 663.00 1,993.22 81% 19% Sub-Task Number: 8.3 General Plan
Update and EIR Coordination 4,855.00 160.65 4,694.35 3% 97% Total for 8 17,830.00 10,187.26 663.00 6,979.74 61% 39% Task Number: 9 Community Engagement Assistance
Sub-Task Number: 9.1 Support to
City staff for Community Outr 10,373.00 5,224.95 5,148.05 50% 50% Sub-Task Number: 9.2 Attend
Community Workshops and/or
Meetin
15,320.00 2,138.18 13,181.82 14% 86%
Sub-Task Number: 9.3 Lead
Community Climate Action Planning 5,304.00 4,006.05 1,297.95 76% 24% Sub-Task Number: 9.4 Support City
staff with English to Spani 3,784.00 678.30 3,105.70 18% 82% Total for 9 34,781.00 12,047.48 22,733.52 35% 65%
Task Number: 10 Additional Data Collection and Forecasting Sub-Task Number: 10.1 Review and
Update GHG Inventory and Fore 6,028.00 5,917.28 110.72 98% 2% Sub-Task Number: 10.2 Identify and
Quantify GHG Reduction Targ 3,193.00 3,193.00 0% 100%
Sub-Task Number: 10.3 Identify and
Quantify Existing and Plann 3,723.00 255.00 3,468.00 7% 93% Sub-Task Number: 10.4 Draft GHG
Reduction Strategies 15,422.00 1,509.60 13,912.40 10% 90% Sub-Task Number: 10.5 Quantify
GHG Reduction Strategies 20,604.00 20,604.00 0% 100%
Total Budget Percent
Budget Billed
Current
Invoice Remaining
Billed +
Current
Invoice Remaining
Sub-Task Number: 10.6 Support
Climate Adaptation Strategies 6,773.00 44.63 6,728.37 1% 99% Total for 10 55,743.00 6,216.91 1,509.60 48,016.49 14% 86% Task Number: 11 Draft Climate Action Plan
Sub-Task Number: 11.1 Prepare
Administrative Draft CAP 21,094.00 3,803.33 17,290.67 18% 82% Sub-Task Number: 11.2 Prepare
Public Review Draft CAP 10,486.00 10,486.00 0% 100%
Sub-Task Number: 11.3 Public
Review Draft CAP in Adobe InDesig 4,060.00 4,060.00 0% 100% Total for 11 35,640.00 3,803.33 31,836.67 11% 89%
Task Number: 12 Final Climate Action Plan
Sub-Task Number: 12.1 Prepare
Final CAP 5,396.00 5,396.00 0% 100%
Total for 12 5,396.00 5,396.00 0% 100%
Task Number: X Expenses 12,201.00 1,263.00 247.73 10,690.27 12% 88% Total 1,148,381.00 387,816.98 29,404.43 731,159.59 36% 64%
2040 Bancroft Way, Suite 400
Berkeley, California 94704
t 510.848.3815
www.PlaceWorks.com
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Attachment 1: North of Boronda FGA
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#24-017, Version: 1
North Main Street and Lamar Street Pedestrian Improvements Project Approve a Resolution approving the plans and specifications for the North Main Street and Lamar Street Pedestrian Improvements Project and awarding a contract to Coastal Paving & Excavating for the North Main Street and Lamar Street Pedestrian Improvements Project in the amount of $209,209.00.
City of Salinas Page 1 of 1 Printed on 1/19/2024
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CITY OF SALINAS
COUNCIL STAFF REPORT
DATE: JANUARY 23, 2024
DEPARTMENT: PUBLIC WORKS
FROM: DAVID JACOBS P.E., L.S., PUBLIC WORKS DIRECTOR
BY: JONATHAN HERNANDEZ, JUNIOR ENGINEER
ADRIANA ROBLES, PE, CFM, CITY ENGINEER
TITLE: NORTH MAIN STREET AND LAMAR STREET PEDESTRIAN
IMPROVEMENTS PROJECT
RECOMMENDED MOTION:
A motion to approve a Resolution:
1) Approving the plans and specifications for the North Main Street and Lamar Street Pedestrian Improvements Project; and
2) Awarding a contract to Coastal Paving & Excavating for the North Main Street and Lamar Street Pedestrian Improvements Project in the amount of $209,209.
EXECUTIVE SUMMARY:
On May 2, 2023, City Council approved Resolution No. 22653 accepting grant funds from the Highway Safety Improvement Program (HSIP) for the North Main Street and Lamar Street Pedestrian Improvements Project. The project will improve the safety of pedestrians crossing at the North Main Street and Lamar Street crosswalk. The project was advertised on November 13, 2023, and the City opened bids on December 12, 2023. Four contractors submitted bids and the apparent low bidder was Coastal Paving & Excavating in the amount of $209,209.
BACKGROUND:
On September 14, 2021, the City Council adopted the City of Salinas Vision Zero Action Plan through Resolution No 22184 (Attachment 2). The Action Plan was developed through a datadriven process. City staff compiled 10 years of collision data from 2009 to 2018 and created maps using geographic information systems (GIS) technology to display and filter collision data to help illustrate spatial patterns and trends. This data-driven analysis help reveal collision trends and patterns in collision type, driver factors, roadway features, vehicle factors or environmental conditions. Trends in the data help reveal emphasis areas where a higher frequency of collisions can be evaluated to achieve the goal of zero fatalities and serious injuries most effectively.
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One of the emphasis areas the plan focused on were intersections with high rates of pedestrian involved collisions. The plan identified the three intersections with the highest number of pedestrian collisions which include Sanborn Road at Garner Avenue; East Alisal Street at Griffin Street; and North Main Street at Lamar Street. Sanborn Road at Garner Avenue, and East Alisal Street at Griffin Street are both signalized intersections, whereas Main Street at Lamar Street is uncontrolled. Because the North Main Street at Lamar Street intersection has a high pedestrian collision rate and lacks controls it was considered a good candidate for improvement in the Highway Safety Improvement Program (HSIP).
The City was awarded a grant by HSIP in the amount of $247,500 for the North Main Street and Lamar Street Pedestrian Improvements Project. On May 2, 2023, City Council approved Resolution No. 22653 (Attachment 1) accepting grant funds.
The North Main Street and Lamar Street Pedestrian Improvements Project will upgrade the existing RRFB system to include an overhead signs and flashing beacons. Overhead flashing beacons would mitigate the multiple-threat condition and improve the crosswalk to meet City policy. City Staff developed and completed plans, specifications and estimates (PS&E) documents for the project. Staff recommends City Council approve Plans and Specifications for the North Main Street and Lamar Street Pedestrian Improvements Project.
The City advertised the project on November 13, 2023, the City opened bids on December 12, 2023. Four contractors submitted bids, and the result are as follows:
Contractor Total Bid
Coastal Paving & Excavating Inc. $209,209
Tennyson Electric LLC. $231,925
Bear Electrical Solutions, Inc. $236,320
St. Francis Electric, LLC. $250,070
Coastal Paving & Excavating was the apparent low bidder. The full bid tab is included in the attachments (Attachment 3). All bid contract documents and bonds have been received. The City has verified that Coastal Paving & Excavating, and their subcontractor Stripe-A-Lot, Inc., have active Department of Industrial Relations (DIR) registrations. Coastal Paving & Excavating has an active contractor’s license and City of Salinas business license.
CEQA CONSIDERATION:
The City of Salinas has determined that the project is exempt from the California Environmental Quality Act (CEQA) Guidelines (Section 15301, Class 1(c)) because the actions consist of minor alterations of an existing City street. A notice of exemption has been prepared and will be filed at the County Clerk’s office.
STRATEGIC PLAN INITIATIVE:
This item supports the City Council’s goals of “Infrastructure and Environmental Sustainability”, and “Public Safety”.
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DEPARTMENTAL COORDINATION:
The Public Works Department and Finance Department manage the project accounting. The Public Works Department oversees construction projects.
FISCAL AND SUSTAINABILITY IMPACT:
The estimated funding for this project comes from sources below:
CIP NO. Name Funding Source Appropriations
9362 North Main Street and Lamar Street
Pedestrian Improvements Project HSIP Grant $247,500.00
North Main Street and Lamar Street
Pedestrian Improvements Project Measure X (2510) $27,500.00 Total $275,000.00
Construction Cost
Base Bid $209,209.00
Contingencies (10%) $20,920.90
Construction Engineering (8%) $16,736.72
Total Estimated Construction Costs $ 246,866.62
Funding for this project is a combination of reimbursement as expenses occur through the HSIP grant and the remaining through Measure X funds.
ATTACHMENTS:
Resolution
Attachment 1: Resolution 22653
Attachment 2: Resolution 22184
Attachment 3: Bid Tab
Attachment 4: North Main Street and Lamar Street Pedestrian Improvements Project Plans Attachment 5: Specifications
RESOLUTION NO. _______ (N.C.S.)
A RESOLUTION TO APPROVING THE PLANS AND SPECIFICATIONS FOR THE
NORTH MAIN STREET AND LAMAR STREET PEDESTRIAN IMPROVEMENTS
PROJECT AND AWARDING A CONTRACT TO COASTAL PAVING &
EXCAVATING FOR THE NORTH MAIN STREET AND LAMAR STREET
PEDESTRIAN IMPROVEMENTS PROJECT, CIP 9362, IN THE AMOUNT OF $209,209.00
WHEREAS, On May 2, 2023, City Council approved Resolution No. 22653 accepting grant funds from Highway Safety Improvement Program for the North Main and Lamar Street Pedestrian Improvements Project and authorizing the Public Works Director to execute agreements related to the grant; and
WHEREAS, the project will improve the safety of pedestrians crossing through the North Main Street and Lamar Street crosswalk; and
WHEREAS, project plans and specifications are complete, and the project was advertised on November 13, 2023; and
WHEREAS, the City opened bids on December 12, 2023, and the apparent low bidder was Coastal Paving & Excavating Inc. in the amount of $209,209.00; and WHEREAS, the City has determined that the project is exempt from the California Environmental Quality Act (CEQA) Guidelines (Section 15301, Class 1(c)) because the actions consists of operation and minor alteration of an existing City street.
NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council approve the plans and specifications for North Main Street and Lamar Street Pedestrian Improvements Project, CIP 9362; and
BE IT FURTHER RESOLVED that the Salinas awards a contract to Coastal Paving & Excavating Inc. for the North Main Street and Lamar Street Pedestrian Improvements Project, CIP 9362, in the amount of $209,209.00;
PASSED AND APPROVED this 23rd day of January 2024 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
_________________________________
Kimbley Craig, Mayor
ATTEST:
_________________________
Patricia M. Barajas, City Clerk
RESOLUTION NO. 22653 (N.C.S.)
A RESOLUTION TO: 1) AUTHORIZE THE ESTABLISHMENT OF A NEW CIP ACCOUNT NAMED, “MAIN STREET AT LAMAR STREET PEDESTRIAN
ENHANCEMENTS PROJECT”; 2) AUTHORIZE THE ACCEPTANCE OF HIGHWAY
SAFETY IMPROVEMENT PROGRAM GRANT FUNDS IN THE AMOUNT OF $247,500.00; 3) AUTHORIZE THE ESTABLISHMENT OF A MEASURE X (2510) APPROPRIATION OF UP TO $27,500.00 AND USE OF MEASURE X (2510) FUND
BALANCE AS MATCHING FUNDS FOR MAIN STREET AT LAMAR STREET PEDESTRIAN ENHANCEMENTS PROJECT; AND 4)AUTHORIZE THE PUBLIC
WORKS DIRECTOR TO EXECUTE ALL AGREEMENTS AND ANY REQUIRED
PAPERWORK WITH CALTRANS FOR THE HIGHWAY SAFETY IMPROVEMENT PROGRAM GRANT PROGRAM.
WHEREAS, on September 15, 2021, the City Council adopted the City of Salinas Vision Zero Action Plan; and
WHEREAS, the plan identified the intersection of North Main Street at Lamar Street as having the highest number of pedestrian-involved collisions for any unsignalized intersections in the City; and
WHEREAS, the City submitted an application for grant funding to enhance the crosswalk, and the project was selected to receive $247,500.00 with a 10% local match; and WHEREAS, the City will need to enter into grant agreements or submit paperwork to Caltrans for the grant funding, and staff recommends that the Council authorize the director to execute all agreements and any required paperwork with Caltrans for the Highway Safety Improvement Program; and
WHEREAS, the City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).
NOW, THEREFORE, BE IT RESOLVED BY THE SALINAS CITY COUNCIL approves a Resolution authorizing the establishment of a new CIP Account named, “Main Street at Lamar Street Pedestrian Enhancements Project” with an appropriation of $275,000; and BE IT FURTHER RESOLVED that the Salinas City Council approves a Resolution authorizing the acceptance of Highway Safety Improvement Program Grant funds in the amount of $247,500; and
.
BE IT FURTHER RESOLVED that the Salinas City Council approves a Resolution authorizing a transfer of $247,500 from the Special Construction Assistance - Federal & State Fund (5201) to the CIP Fund (5800) for the Project and corresponding revenue budget; and DocuSign Envelope ID: C041776F-B33F-4781-B5CF-F9107303F356 BE IT FURTHER RESOLVED that the Salinas City Council approves a Resolution authorizing a transfer of $27,500 from the Measure X (2510) Fund to the CIP Fund (5800) for the Project and use of Measure X (2510) fund balance as matching funds for Main Street at Lamar Street Pedestrian Enhancements Project; and
BE IT FURTHER RESOLVED that the Salinas City Council approves a Resolution to Authorizing the Public Works Director to execute all agreements and any required paperwork with Caltrans for the Highway Safety Improvement Program Grant Program.
PASSED AND APPROVED this 2
nd day of May 2023 by the following vote:
AYES: Councilmembers Barrera, Gonzalez, McShane, Osornio, Rocha, Sandoval and Mayor Craig
NOES: None
ABSENT: None
ABSTAIN: None
APPROVED:
_________________________________
Kimbley Craig, Mayor
ATTEST:
____________________________
Patricia M. Barajas, City Clerk
DocuSign Envelope ID: C041776F-B33F-4781-B5CF-F9107303F356 RESOLUTION NO. 22184 (N.C.S.)
A RESOLUTION OF THE SALINAS CITY COUNCIL ADOPTING THE SALINAS VISION ZERO ACTION PLAN.
WHEREAS, City Council passed a Resolution adopting a Vision Zero Policy, which set a clear goal of eliminating fatal and severe injuries collisions; and WHEREAS, the Vision Zero Action Plan is a data driven approach, which utilizes historical collision data in order to identify collision patterns and trends; and WHEREAS, high frequencies of collisions led to identifying emphasis areas where the City can prioritize a response and recommend actionable strategies with the goal of eliminating severe injury and fatal crashes; and
WHEREAS, the Vision Zero Action Plan is the City’s play book to achieve this goal; and WHEREAS, the City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act; and WHEREAS, at its July 8, 2021 meeting, the Traffic and Transportation Commission voted unanimously (6-0) to recommend to Council that the City Council approve a Resolution adopting the Salinas Vision Zero Action Plan.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Salinas that the Salinas Vision Zero Action Plan is hereby adopted.
PASSED AND APPROVED this 14th day of September 2021 by the following vote:
AYES: Councilmembers: Barrera, Cromeenes, González, Osornio, Rocha, McShane, and Mayor Craig
NOES: None
ABSENT: None
ABSTAIN: None APPROVED:
___________________
Kimbley Craig, Mayor
ATTEST:
__________________________
Patricia M. Barajas, City Clerk
DocuSign Envelope ID: F0AEC8BA-B127-41C0-BAD0-5DBAEF366FBA North Main Street and Lamar Street Pedestrian Improvements, Project No. 9362 HSIPL‐5045(041) Item # Item Description Quantity Measure Unit Price Item Total Unit Price Item Total Unit Price Item Total Unit Price Item Total Unit Price Item Total 1 Mobilization, Demobilization, and Final Cleanup 1 LS $ 35,000.00 $ 35,000.00 $ 20,000.00 $ 20,000.00 $ 22,500.00 $ 22,500.00 $ 15,000.00 $ 15,000.00 $ 25,000.00 $ 25,000.00 2 Temporary Traffic Control and Construction Area, Complete In-Place 1 LS $ 15,000.00 $ 15,000.00 $ 10,000.00 $ 10,000.00 $ 18,650.00 $ 18,650.00 $ 21,250.00 $ 21,250.00 $ 16,650.00 $ 16,650.00 3 Furnish and Install Storm Water Pollution Control Plan, Complete In-Place 1 LS $ 5,000.00 $ 5,000.00 $ 2,500.00 $ 2,500.00 $ 1,500.00 $ 1,500.00 $ 5,000.00 $ 5,000.00 $ 3,850.00 $ 3,850.00 4 Remove and Salvage RRFB system (Complete) 2 EA $ 4,400.00 $ 8,800.00 $ 1,500.00 $ 3,000.00 $ 950.00 $ 1,900.00 $ 2,000.00 $ 4,000.00 $ 550.00 $ 1,100.00 5 Remove and Dispose of Pole and Foundation (Complete) 2 EA $ 125.00 $ 250.00 $ 4,000.00 $ 8,000.00 $ 2,650.00 $ 5,300.00 $ 4,500.00 $ 9,000.00 $ 7,750.00 $ 15,500.00 6 Remove and Salvage Signs (Complete) 2 EA $ 50.00 $ 100.00 $ 1,000.00 $ 2,000.00 $ 450.00 $ 900.00 $ 1,000.00 $ 2,000.00 $ 375.00 $ 750.00 7 Furnish and Install RRFBs, All Signs, Poles, Posts, and Electrical Systems; Complete In-Place 1 LS $ 150,000.00 $ 150,000.00 $ 161,534.00 $ 161,534.00 $ 174,650.00 $ 174,650.00 $ 174,850.00 $ 174,850.00 $ 182,000.00 $ 182,000.00 8 Install White Yield Bar Thermoplastic Pavement Markings Per State Std Plan A24G 87 SF $ 18.00 $ 1,566.00 $ 25.00 $ 2,175.00 $ 75.00 $ 6,525.00 $ 60.00 $ 5,220.00 $ 60.00 $ 5,220.00 St. Francis Electric, LLC Estimate
$209,209 $231,925 $250,070
Bear Electrical Solutions, Inc. Estimate
$236,320
Bid Opening: December 12, 2023Base Bid
Bid Total (Items 1-8) (For Comparison Only) $215,716
Coastal Paving & Excavating Inc. Estimate
Tennyson Electric LLC.
PROJECT MANAGER: Jonathan Hernandez Estimate
Engineer's Estimate
1 of 1 J:\p\9362 N Main St and Lamar St Pedestrian Improvements\Construction\1 Contract Documents\1.2 Bid Tab\Preliminary 9362 BidTab
TABLE OF CONTENTS
SECTION PAGE NO.
NOTICE TO BIDDERS ............................................................................................................. 10 PART A – BID CONTRACT DOCUMENTS ..................................................................................... 14
CONTRACT DOCUMENTS TO BE SUBMITTED WITH BID ON BID OPENING DATE ...................................................................................................................................................... 15 PROPOSAL .................................................................................................................. 16 BIDDER’S STATEMENT OF FINANCIAL RESPONSIBILITY, TECHNICAL ABILITY AND EXPERIENCE ................................................................................... 21 INSURANCE CERTIFICATION ................................................................................ 22 BIDDER’S STATEMENT OF SUBCONTRACTORS – PART I .............................. 23 EQUAL EMPLOYMENT OPPORTUNITY CERTIFICATION ................................ 24 PUBLIC CONTRACT CODE SECTION 10285.1 STATEMENT ............................. 25 PUBLIC CONTRACT CODE SECTION 10162 QUESTIONNAIRE ........................ 26 PUBLIC CONTRACT Code SECTION 10232 STATEMENT................................... 27 CONTRACTOR’S CERTIFICATION OF NON-SEGREGATED FACILITIES* ..... 28 NON-COLLUSION DECLARATION OF CONTRACTOR ...................................... 29 DEBARMENT AND SUSPENSION CERTIFICATION ........................................... 30 CONTRACT DOCUMENTS TO BE SUBMITTED TO THE CITY WITHIN 5 WORKING DAYS AFTER BID OPENING DATE ..................................................................................... 31
CONTRACTOR DATA UNIVERSAL NUMBERING SYSTEM (D-U-N-S)
NUMBER ..................................................................................................................... 34 NON-COLLUSION DECLARATION OF SUBCONTRACTOR .............................. 35 STATEMENT OF GOOD FAITH EFFORT FOR LOCAL HIRE .............................. 36 BIDDER’S LIST FOR THE CITY OF SALINAS PUBLIC WORKS DEPARTMENT ...................................................................................................................................... 37 PART B – SUCCESSFUL BIDDER’S CONTRACT DOCUMENTS TO BE SUBMITTED AFTER PROJECT IS AWARDED ....................................................................................................... 38 GENERAL INSTRUCTIONS TO LOW BIDDER ..................................................... 39 BOND OF FAITHFUL PERFORMANCE .................................................................. 41 PAYMENT BOND (LABOR AND MATERIAL BOND) ......................................... 43 CERTIFICATE INSURANCE REQUIREMENTS ..................................................... 45 AGREEMENT.............................................................................................................. 48 PUBLIC WORKS CONTRACT AWARD INFORMATION (D.A.S. 140)................ 52 PART C – CITY OF SALINAS FORMS AND MEMORANDUM ................................................ 53 STATEMENT OF COMPLIANCE ............................................................................. 54 INSTRUCTIONS FOR PREPARATION OF STATEMENT OF COMPLIANCE .. 55 CITY OF SALINAS FRINGE BENEFIT STATEMENT ........................................... 56 PAYROLL REPORTING FORM ................................................................................ 57 LOCAL HIRING ADMINISTRATIVE MEMORANDUM 98-2 .............................. 58 LOCAL HIRING RESIDENCY COMPLIANCE DOCUMENTATION.................... 61 SECTION PAGE NO.
PUBLIC WORKS DEPARTMENT BID PROTEST ................................................... 62 CITY OF SALINAS NOTICE OF POTENTIAL CLAIM .......................................... 63 PART D – SPECIAL PROVISIONS ..................................................................................................... 64 SECTION 1 SPECIFICATIONS AND PLANS ...................................................................... 65 SECTION 2 PROPOSAL REQUIREMENTS AND CONDITIONS .................................... 65 2-1.1 GENERAL ............................................................................................................... 65 2-1.2 EXAMINATION OF PLANS, SPECIFICATIONS, CONTRACT AND SITE OF WORK ...................................................................................................................... 66 2-1.3 QUALITY ASSURANCE ....................................................................................... 67 2-1.4 BID PROTEST FEE................................................................................................. 67 SECTION 3 AWARD AND EXECUTION OF CONTRACT ............................................... 67 3-1.1 LABOR NONDISCRIMINATION ......................................................................... 68 3-1.2 WAGE DETERMINATION .................................................................................... 69 3-1.3 DIR REGISTRATION ............................................................................................. 69 3-1.4 SUBCONTRACTING ............................................................................................. 70 SECTION 4 BEGINNING OF WORK, TIME OF COMPLETION, LIQUIDATED DAMAGES AND TEMPORARY SUSPENSION OF WORK.............................................. 70 SECTION 5 GENERAL ............................................................................................................ 71 SECTION 5-1 MISCELLANEOUS ..................................................................................................... 71 5-1.1 SOUND CONTROL REQUIREMENTS ................................................................ 71 5-1.2 WORK TO BE DONE BY OTHERS ...................................................................... 72 5-1.3 DISCREPANCIES ................................................................................................... 72 5-1.4 PERMITS AND LICENSES .................................................................................... 72 5-1.5 INCREASE OR DECREASE QUANTITY ............................................................. 72 5-1.6 ITEMS NOT LISTED .............................................................................................. 73 5-1.7 LEGAL RELATIONS AND RESPONSIBILITIES AND MAINTAINING TRAFFIC ................................................................................................................. 73 5-1.8 INSPECTIONS AND CONTROL OF WORK........................................................ 75 5-1.9 CLOSING OF UNINSPECTED WORK ................................................................. 76 5-1.10 COORDINATION AND COOPERATION ............................................................ 76 5-1.11 OPEN AND/OR TRENCH EXCAVATIONS DEEPER THAN FOUR FEET BELOW THE SURFACE ........................................................................................ 76 5-1.12 GRAFFITI ................................................................................................................ 77 5-1.13 PUBLIC SAFETY.................................................................................................... 77 5-1.14 AREAS FOR CONTRACTOR’S USE .................................................................... 79 SECTION 6 SAFETY AND HEALTH .................................................................................... 79 6-1.1 CONTRACTOR’S RESPONSIBILITY FOR SAFETY ......................................... 79 6-1.2 SAFETY MEASURES ............................................................................................ 79 6-1.3 CONFINED SPACE SAFETY ................................................................................ 79 6-1.4 PERSONAL HYGIENE .......................................................................................... 80 6-1.5 PUBLIC SAFETY AND CONVENIENCE............................................................. 80 6-1.6 WARNINGS AND BARRICADES ........................................................................ 80 6-1.7 FIRE PREVENTION ............................................................................................... 80 SECTION PAGE NO.
6-1.8 SAFETY HELMETS, CLOTHING AND EQUIPMENT ....................................... 80 6-1.9 HAZARDOUS AREAS ........................................................................................... 81 6-1.10 EMERGENCIES ...................................................................................................... 81 6-1.11 SUBMITTALS ......................................................................................................... 81 6-1.12 IMPLEMENTATION .............................................................................................. 81 6-1.13 PAYMENT .............................................................................................................. 81 SECTION 7 DISPOSAL ........................................................................................................... 82 7-1.1 DISPOSAL OF MATERIAL OUTSIDE THE RIGHT OF WAY .......................... 82 SECTION 8 MATERIALS ....................................................................................................... 83 SECTION 8-1 MISCELLANEOUS ..................................................................................................... 83 8-1.1 GENERAL ............................................................................................................... 83 8-1.2 RELATIVE COMPACTION/MATERIAL TESTING ............................................ 83 8-1.3 SUBSTITUTIONS ................................................................................................... 83 SECTION 9 DESCRIPTION OF PROJECT .......................................................................... 84 SECTION 10 CONSTRUCTION DETAILS .......................................................................... 84 SECTION 10-1 GENERAL .................................................................................................................. 84 10-1.1 ORDER OF WORK ................................................................................................. 84 10-1.2 LEGAL ..................................................................................................................... 85 10-1.3 INSPECTION AND CONTROL OF WORK .......................................................... 86 10-1.4 FINAL INSPECTION AND CLEANUP ................................................................. 86 10-1.5 WORKMANSHIP .................................................................................................... 86 10-1.6 CONSTRUCTION SCHEDULE ............................................................................. 86 10-1.7 BEGINNING CONSTRUCTION OF ANY WORK PROGRESS SCHEDULE .................................................................................................................................. 86 DEFINITIONS ......................................................................................................... 86 SUBMITTALS ......................................................................................................... 87 COORDINATION ................................................................................................... 88 PROGRESS MEETINGS ........................................................................................ 88 PRODUCTS ............................................................................................................. 89 EXECUTION ........................................................................................................... 90 10-1.8 OBSTRUCTIONS .................................................................................................... 91 10-1.9 UTILITY DETERMINATION ................................................................................ 91 10-1.10 COORDINATION AND COOPERATION WITH UTILITY COMPANIES AND OTHER CONTRACTORS ...................................................................................... 92 10-1.11 UNDERGROUND OBSTRUCTIONS .................................................................... 92 10-1.12 EXAMINATION OF SITE ...................................................................................... 92 10-1.13 SUBMITTALS/DRAWINGS OF RECORD/CRITERIA FOR FURNISHING PLANS AND SPECIFICATIONS TO CONTRACTOR......................................... 93 10-1.14 WATERING ............................................................................................................ 94 10-1.15 CONSTRUCTION EASEMENTS .......................................................................... 95 10-1.16 CONSTRUCTION SURVEYS AND STAKING .................................................... 95 10-1.17 ARBITRATION ....................................................................................................... 96 10-1.18 NOTICE OF POTENTIAL CLAIM ........................................................................ 96 10-1.19 CLAIMS ................................................................................................................... 96 10-1.20 PUBLIC CONTRACTS CODE 9204 PUBLIC WORKS PROJECT...................... 97 SECTION PAGE NO.
10-1.21 PROTECTION OF SITE AND PUBLIC SAFETY ............................................... 100 10-1.22 TRAFFIC CONTROL............................................................................................ 100 10-1.23 DUST CONTROL.................................................................................................. 102 10-1.24 RECYCLING AND CLEANUP ............................................................................ 102 10-1.25 SCHEDULE OF VALUES .................................................................................... 102 10-1.26 PRESERVATION OF PROPERTY ...................................................................... 103 10-1.27 ENVIRONMENTAL/POLLUTION PREVENTION REQUIREMENTS ............ 103 CONTRUCTION BEST MANAGEMENT PRACTICES .................................... 104 CONSTRUCtION SITE MANAGEMENT ........................................................... 106 PAYMENT ............................................................................................................ 106 DEWATERING ..................................................................................................... 107 10-1.28 CHANGES IN WORK........................................................................................... 108 10-1.29 FINISHING ROADWAY ...................................................................................... 108 10-1.30 CLEAN UP ............................................................................................................ 108 SECTION 11 ITEMS OF WORK .......................................................................................... 108 SECTION 11-1 GENERAL ................................................................................................................ 108 11-1.1 MOBILIZATION ................................................................................................... 109 SECTION 11-2 REMOVAL AND DISPOSAL/SALVAGE OF EXISTING FACILITIES ......... 109 11-2.1 GENERAL ............................................................................................................. 109 11-2.2 REMOVAL OF ASBESTOS AND HAZARDOUS SUBSTANCES ................... 110 SECTION 11-3 EXISTING FACILITIES ......................................................................................... 110 11-3.1 GENERAL ............................................................................................................. 110 11-3.2 REMOVE PAVEMENT ........................................................................................ 111 SECTION 11-4 LAWN AND PLANTING RESTORATION ......................................................... 111 11-4.1 GENERAL ............................................................................................................. 111 SECTION 12 ITEMS OF CONSTRUCTION ...................................................................... 112 SECTION 12-1 EARTHWORK ......................................................................................................... 112 12-1.1 GENERAL ............................................................................................................. 112 12-1.1 HAULING .............................................................................................................. 113 SECTION 12-2 CLOSURE REQUIREMENTS AND CONDITIONS .......................................... 113 12-2.1 GENERAL ............................................................................................................. 113 SECTION 12-3 CONCRETE FACILITIES ...................................................................................... 115 12-3.1 GENERAL ............................................................................................................. 115 SECTION 12-4 MISCELLANEOUS FACILITIES ......................................................................... 121 12-4.1 ADJUST EXISTING WATER VALVE, P G&E MANHOLE, GAS VALVE, AND OR VAULT; A T &T MANHOLE AND OR VAULTS TO FINISHED GRADE (N I C, BY OTHERS) .................................................................................................... 121 SECTION 13 SIGNING, RAISED PAVEMENT MARKERS, PAVEMENT MARKINGS, AND PAVEMENT STRIPING ............................................................................................... 121 SECTION 13-1 SIGNING ................................................................................................................ 121 13-1.1 GENERAL ............................................................................................................. 121 13-1.2 TEMPORARY TRAFFIC SIGNS AND TRAFFIC CONTROL SIGNS .............. 121 13-1.3 TRAFFIC SIGNS ................................................................................................... 121 13-1.4 PAYMENT ............................................................................................................ 122 SECTION PAGE NO.
SECTION 13-2 THERMOPLASTIC PAVEMENT STRIPING AND PAVEMENT MARKINGS ............................................................................................................................................................... 122 13-2.1 GENERAL ............................................................................................................. 122 13-2.1 MATERIAL TO BE INSTALLED ........................................................................ 122 13-2.2 REQUIREMENTS ................................................................................................. 122 13-2.3 WORK REQUIRED - LINE INSTALLATION .................................................... 123 13-2.4 WARRANTY ......................................................................................................... 123 13-2.5 THERMOPLASTIC AND/OR PAINT REMOVALS ........................................... 123 13-2.6 THERMOPLASTIC STRIPING AND PAVEMENTMARKING MATERIAL ... 124 SECTION 14 RAPID RECTANGULAR FLASHING BEACON ....................................... 128 R R F B CONTROLLER ENCLOSURE .................................................................. 128 R R F B SOLAR PANEL ASSEMBLIES ................................................................ 128 R R F B STANDARDS AND POSTS ...................................................................... 129 ACCESSIBLE PEDESTRIAN SIGNALS ............................................................. 129 14-1.2 TESTING ............................................................................................................... 129 14-1.3 WARRANTIES ...................................................................................................... 130 14-1.4 FOUNDATIONS ................................................................................................... 130 14-1.5 TRAFFIC SIGNAL STANDARDS, STEEL PEDESTALS, AND POSTS .......... 130 14-1.6 CONDUIT– TRAFFIC SIGNALS, STREET LIGHTING, AND ELECTRICAL SERVICE ............................................................................................................... 131 14-1.7 CONDUITS – TRAFFIC SIGNAL INTERCONNECT (FIBER OPTIC CABLE) ................................................................................................................................ 132 14-1.8 INSTALLATION OF TRAFFIC SIGNAL, STREET LIGHTING, AND ELECTRICAL SERVICE CONDUIT ................................................................... 134 14-1.9 PULL BOXES ........................................................................................................ 134 14-1.10 CONDUCTORS AND WIRING ........................................................................... 134 14-1.11 BONDING AND GROUNDING ........................................................................... 135 14-1.12 LIGHT EMITTING DIODE SIGNAL MODULES .............................................. 136 SECTION 15 MEASUREMENT AND PAYMENT ............................................................. 136 15-1.1 PARTIAL PAYMENTS AND RETENTION ....................................................... 137 SECTION 16 FINAL CLEANUP ........................................................................................... 137 PART F – MISCELLANEOUS STANDARD PLANS AND DETAILS ....................................... 138
CONSTRUCTION AND DEMOLITION (C&D) DIVERSION REQUIREMENTS .................................................................................................................................... 139 C&D WASTE REDUCTION AND RECYCLING PLAN ........................................ 141 C&D WASTE REDUCTION AND RECYCLING REPORT ................................... 142 C&D WASTE REDUCTION AND RECYCLING GUIDE ...................................... 144 SALINAS VALLEY RECYCLES – C&D WASTE REDUCTION AND RECYCLING FLYER ....................................................................................................................... 146 NOTICE ..................................................................................................................... 147 DETAIL A .................................................................................................................. 148 DETAIL B .................................................................................................................. 149
9 LOCATION MAP
NTS
10 NOTICE TO BIDDERS
Notice is hereby given that the City of Salinas, County of Monterey, State of California (hereinafter referred to as “City”), hereby invites sealed Bid Proposals for the following work to be completed according to Plans and Specifications on file, to wit:
NORTH MAIN STREET AND LAMAR STREET PEDESTRIAN IMPROVEMENTS, PROJECT NO. 9362
STATE PROJECT NO. HSIPL 5045(041)
A scanned copy of the Bid Proposal Package (“Bids”) for the above-mentioned project shall only be submitted electronically via PlanetBids. Bids will only be received until 2:00 PM on the 12th day of December 2023 at which time or thereafter said bids will be electronically opened and read aloud via Zoom. Bids received after this time will not be accepted. It is the Bidder’s responsibility to ensure that said Bid is uploaded to PlanetBids at the aforementioned designated date and time.
In addition to electronic Bid submittals, sealed original hard copies as listed in Part A of these Specifications (to be used for verification) must also be sent via courier service, mailed, or delivered within 5 working days after Bid opening date. Failure to comply with these requirements may result in the forfeiture of the Bidder’s rank in the Bid process.
Scope of Work: In general, the work shall include, but is not limited to the removal and salvage of existing Rectangular Rapid Flashing Beacon systems, removal and disposal of existing poles and foundation, removal and salvage of existing street name signs, installation of overhead Rectangular Rapid Flashing Beacon systems, installation of poles with foundation, installation of a NEMA 3R controller cabinet, installation of accessible pedestrian signal (APS) and pedestrian button station (PBS), installation of striping, and all incidental and appurtenant improvements and restorations specified on the Plans and herein these Special Provisions.
AUXILIARY AIDS AND SERVICES
Disability-related modification or accommodation, including auxiliary aids or services, may be requested by any person with a disability who requires a modification or accommodation in order to participate in any meetings for this project. Requests should be referred to the City Clerk’s Office at City Hall, 831-758-7381, as soon as possible but by no later than 5 p.m. of the last business day prior to the scheduled meeting. Hearing impaired or TTY/TDD text telephone users may contact the City by dialing 711 for the California Relay Service (“CRS”) or by telephoning any other service providers’ CRS telephone number.
LICENSING REQUIREMENTS
No Bid shall be accepted from a prospective Bidder who has not been licensed in accordance with the Provisions of Chapter 9 of Division 3 of the Business and Professions Code.
Contractor shall possess a Type "A" license or other license qualifying the Bidder to Bid as a prime Contractor prior to SUBMITTAL of Bid and the license must be valid prior to award 11 and throughout the Contract as approved by Council. The Contractor must be properly licensed as a contractor from contract award through Contract acceptance (Public Contract Code § 10164). Subcontractors shall possess the license appropriate for their classification of work.
The successful Bidder and all Subcontractors must have a valid City of Salinas business license before the commencement of work.
LOCAL ORDINANCES
All contractors are required to comply with all the requirements of the City of Salinas local hiring preference Ordinance 2330, Salinas City Code Chapter 12, Article IV, attached hereto, STATEMENT OF GOOD FAITH EFFORT FOR LOCAL HIRE and incorporated herein by reference, with respect to person(s) hired directly by the Contractor and to all persons hired by the Contractor’s Subcontractor(s).
In determining the lowest bid for a public works contract that exceed $5,000.00, a qualified local business shall receive a five percent (5%) preference, per the City’s Local Purchasing Preference Ordinance (Sec. 12-28.050 and Sec. 12-28.060).
In order to be recognized as a local business, Contractors must submit a Declaration of Local Business Form to the City’s Finance Department.
STATE REQUIREMENTS
A contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered and qualified to perform public work pursuant to Section 1725.5. It is not a violation of this section for an unregistered contractor to submit a Bid that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5of the Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 at the time the contract is awarded.
A bid shall not be accepted, nor any contract or subcontract entered into without proof of the contractor or subcontractor’s current registration to perform public work pursuant to Labor Code Section 1771.1. All Contractors (prime and subs) must possess and maintain such registration with the Department of Industrial Relations (“DIR”) in order to be awarded and to perform work on public works projects. The following is the link to DIR’s Contractor Registration searchable database: https://cadir.my.salesforce-sites.com/ContractorSearch
PROSPECTIVE BIDDER REGISTRATION/SPECIFICATIONS
Bidders will be responsible for printing or obtaining on their own accord, hard copies of the Bid Proposal Package, Plans, Specifications, Prospective Bidders List and any addenda and notifications for their use in submitting a Bid.
12 Bidders are required to register as a Prospective Bidder for this project on the PlanetBids Vendor Portal website when submitting a Bid and shall maintain their status as “Bidder” throughout the Bid process. Bidders that fail to do so shall be disqualified. Prospective Bidders are permitted to access and download all information and documents available for the project on the PlanetBids website. Only registered Prospective Bidders for the particular City of Salinas project will automatically receive updates, notifications, and addenda when issued, however, it is the Bidders’ responsibility to ensure that the forgoing have been received.
Bidders can register as a Prospective Bidder in two ways:
(1) Bidders are encouraged to register for FREE through PlanetBids Vendor Portal for the City of Salinas at https://www.planetbids.com/portal/portal.cfm?CompanyID=22949, (2) Bidders may also register to PlanetBids’ website directly for a FEE at https://vendorline.com/register and sign up for City of Salinas’ bid opportunities. The link “View Current Construction Projects Out for Bid” on the City of Salinas website listed below will take you to the registration page on the PlanetBids Vendor Portal for the City of Salinas website: https://www.cityofsalinas.org/Your-Government/Find-aDepartment/Public-Works/Construction-Projects All Plans and Specifications are available for viewing at the Public Works Department Office at City Hall and are available for download on PlanetBids through the City of Salinas website, https://www.cityofsalinas.org/Your-Government/Find-a-Department/PublicWorks/Construction-Projects For assistance in downloading the documents, contact PlanetBids online or by calling 818-992- 1771.
All questions regarding this project shall be submitted to the City of Salinas through the project page on the PlanetBids website, 9 calendar days prior to bid opening date. Questions received after the date stated here shall not be answered. All registered Prospective Bidders for this project will receive an email notification once a response to a question has been posted on the PlanetBids web site.
STANDARD SPECIFICATIONS DESIGN STANDARDS AND STANDARD PLANS (Latest Edition), City of Salinas, Public Works Department, (herein referred to as the “Standard Specifications”) may be purchased from Public Works Department by payment of $45.00 (tax included) per set or may be purchased by mail order for $53.00 (tax, shipping and handling included); or may be downloaded on the City of Salinas website at no charge at:
https://www.cityofsalinas.org/Your-Government/Find-a-Department/Public-WorksAny and all Addenda to the Contract Documents shall only be issued electronically on-line through the PlanetBids Vendor Portal website and ONLY to Bidders who are registered Document Holders on-line at the PlanetBids Vendor Portal website as having received a set of Contract Documents. The City shall not be responsible for issuance of said Addenda to non-registered Document Holders.
13 PREVAILING WAGES
All wage scales shall be in accordance with applicable determinations made by the Director of the DIR of the State of California, as provided by Article 2, Chapter 1, Division 2, Part 7 of the Labor Code of the State of California, commencing with Section 1771. In accordance with Section 1773.2 of the said Labor Code, copies of the aforesaid determinations of the Director of the DIR are available on the website address http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm.
It shall be mandatory for the Contractor to whom the Contract/Project is awarded to pay not less than the applicable prevailing wage rate to all workers employed for the execution of the Contract and employ apprentices pursuant to Section 1777.5 of the California Labor Code.
This project is subject to compliance monitoring and enforcement by the DIR.
Additionally, all contractors and subcontractors must furnish certified payroll records directly to the Labor Commissioner (aka Division of Labor Standards Enforcement) on a weekly basis and in the format prescribed by the DIR, which may include electronic submission.
The City of Salinas reserves the right to reject any or all Proposals and to waive any informality in Proposals received.
Each Bid shall be in accordance with the Plans and Specifications on file, submitted on the Proposal form furnished and accompanied by a certified or cashier's check or Bid Bond made payable to the City of Salinas, for an amount equal to at least ten percent (10%) of that amount of the Bid, such guaranty to be forfeited should the Bidder to whom the Contract is awarded fail to enter into the Contract within 15 calendar days after notification of the award of Contract to the Bidder. The Contractor shall diligently prosecute the work to completion on or before the expiration of 70 Working Days (this does not include the allotted 30 calendar days for material submittals.
By submitting a Bid, it is assumed that the Contractor has evaluated the site and the Bid submitted reflects that the Contractor is satisfied as to the existing conditions, said conditions being reflected in the Bid.
SUBSTITUTION OF SECURITIES
For any moneys earned by the Contractor and withheld by the City of Salinas to ensure the performance of the Contract, the Contractor may, at his/her request and expense, substitute securities equivalent to the amount withheld in the form and manner and subject to the conditions provided in Section 22300 of the Public Contracts Code of the State of California. 14 PART A –
BID CONTRACT DOCUMENTS
15 CONTRACT DOCUMENTS TO BE SUBMITTED WITH BID ON
BID OPENING DATE
16 PROPOSAL
FOR
NORTH MAIN STREET AND LAMAR STREET PEDESTRIAN IMPROVEMENTS, PROJECT NO. 9362
STATE PROJECT NO. HSIPL 5045(041)
SALINAS, CALIFORNIA
FROM:
NAME OF BIDDER:
BUSINESS ADDRESS:
(Street Address)
CITY: STATE: ZIP:
PHONE:
RESIDENCE ADDRESS:
CITY: STATE: ZIP:
PHONE:
Honorable Mayor of City Council
City of Salinas
Salinas, California
Gentlemen/Ladies:
Pursuant to the foregoing Notice to Bidders, the undersigned hereby proposes and binds himself/herself on award by the City Council under this Proposal to execute in accordance with such award, a Contract with necessary bonds of which this Proposal, the Notice to Bidders, and the Plans and the Specifications on file shall be a part, to furnish any and all required labor, material, and services for performing and completing the work set forth in said Specifications and as shown on the Plans accompanying them, within the time hereinafter set forth and at the prices named in this Proposal as follows:
All of the Proposal items below shall include all labor, materials, tools, equipment, and incidental costs for each item complete, or complete-in-place, per Plans and Specifications.
PROPOSAL – cont.
17 NORTH MAIN STREET AND LAMAR STREET PEDESTRIAN IMPROVEMENTS, PROJECT NO. 9362
STATE PROJECT NO. HSIPL 5045(041)
PROPOSAL ITEMS
BASE BID
Item
No. Item Description Approx. Quantity
Unit of
Measure Unit Price Total
1 Mobilization, Demobilization and Final Clean Up 1 LS
2 Temporary Traffic Control and Construction
Area; Complete In-Place 1 LS
3 Furnish and Install Storm Water Pollution Control
Plan; Complete In-Place 1 LS
4 Remove and Salvage RRFB system (Complete) 2 EA
5 Remove and Dispose of Pole and Foundation
(Complete) 2 EA
6 Remove and Salvage Signs (Complete) 2 EA
7 Furnish and Install, RRFBs, All Signs, Poles,
Posts, and Electrical Systems; Complete In-Place 1 LS
8 Install White Yield Bar Thermoplastic Pavement
Markings Per State Std Plan A24G 87 SF
TOTAL
NOTE: For Bid package to be VALID: (1) the Bidder must submit all completely executed and signed City of Salinas forms; (2) the Contractor and all Subcontractors shall have valid, current and active Contractor’s license(s) for the classification(s) of work performed; and (3) the Contractor and all Subcontractors must possess and maintain a Public Works Contractor Registration with the DIR pursuant to Labor Code section 1725.5, and the license(s) must be valid at the time Contract is awarded and throughout the Contract as approved by Council.
It is expressly understood and agreed that this Bid shall have the following documents completed, all of which are incorporated into and made a part hereof. The following information shall be submitted with the Bid Proposal on the Bid Opening Date:
1. Completely executed Proposal signed and dated.
2. Signed Addendum, if any.
3. Bidder’s Bond.
PROPOSAL – cont.
18 4. Bidder’s Statement of Financial Responsibility Technical Ability and Experience.
5. Insurance Certification.
6. Bidder’s Statement of Subcontractors Part 1
7. Equal Employment Opportunity Certification.
8. Public Contract Code Section 10285.1 Statement.
9. Public Contract Code Section 10162 Questionnaire.
10. Public Contract Code Section 10232 Statement.
11. Contractor’s Certification of Non-Segregated Facilities.
12. Non-Collusion Declaration of Contractor.
The lowest and second lowest ranked project Bidders shall submit the following forms, fully completed, to the Public Works Department, City of Salinas, within 5 working days after Bid opening date and/or when the lowest responsible Bidder is known. The Documents to be completed and submitted are the following:
13. Bidder’s Statement of Subcontractors – Part 2.
14. Bidder’s List for the City of Salinas Public Works Department (The Prime Contractor shall submit original(s). All Subcontractor(s) shall submit original (s) or faxed copies).
15. Contractor Data Universal Numbering System (D-U-N-S) Number.
16. Non-Collusion Declaration of Subcontractor.
17. Statement of Good Faith Effort for Local Hire
FAILURE TO COMPLY WITH THESE REQUIREMENTS MAY RESULT IN THE FORFEITURE OF THE BIDDER’S RANK IN THE BID PROCESS.
In case of discrepancy between the item price and the total set forth for a unit basis item, the item price shall prevail, provided, however, if the amount set forth as an item price is ambiguous, unintelligible or uncertain for any cause, or is omitted, or is the same amount as the entry in the "Total" column, then the amount set forth in the "Total" column for the item shall prevail and shall be divided by the estimated quantity for the item and the price thus obtained shall be the item price.
The City reserves the right to award the project to the responsible, responsive Bidder with the lowest possible Bid. The basis of award shall be the lowest Base Bid of Items No. 1-19, as noted on the Proposal. The City further reserves the right to award or reject the Base Bid or any item(s) within, depending on available funding.
Except as may otherwise be provided herein, all work to be done under this Contract shall conform to the applicable requirements of the DESIGN STANDARDS, STANDARD SPECIFICATIONS AND STANDARD PLANS (Latest Edition), City of Salinas Development & Engineering Services, herein referred to as the Standard Specifications, and the most current approved version of the California Manual of Uniform Traffic Control Devices (CAMUTCD).
PROPOSAL – cont.
19 In addition to the Subcontractors required to be listed in conformance with the Standard Specifications, the Contractor shall submit name, address, DIR Public Works Registrations number, Contractor’s license number including State/expiration date and the portion of the work that shall be done by each Subcontractor. All prospective Contractors may use the website https://www2.cslb.ca.gov/OnlineServices/CheckLicenseII/CheckLicense.aspx to check each Subcontractor’s license status and the DIR’s Contractor Registration searchable database https://cadir.my.salesforce-sites.com/ContractorSearch to verify each Subcontractor’s registration status.
The Bidder shall submit the list of Subcontractor(s) with the Proposal. Use the form supplied in the Contract documents. If no such list is submitted, it shall be assumed that the Contractor shall do all the work herein specified.
The successful Bidder and all Subcontractors must have a valid City of Salinas business license before the commencement of work.
The undersigned understands that the quantities given are approximate only, being given as a basis for the comparison of Bids, and the City of Salinas does not, expressly or by implication, agree that the actual amount of work shall correspond therewith, but reserves the right to increase or decrease the amount of any portion of the work, or to omit portions of the work, as may be deemed necessary or advisable by the City Engineer without claim for damage or loss of anticipated profit and that payment shall be made only on the basis of the actual quantities of work performed.
Each Bid shall be in accordance with the Plans and Specifications on file, submitted on the Proposal form furnished and accompanied by a certified or cashier's check or Bid Bond made payable to the City of Salinas, for an amount equal to at least ten percent (10%) of that amount of the Bid, such guaranty to be forfeited should the Bidder to whom the Contract is awarded fail to enter into the Contract within 15 calendar days after notification of the award of Contract to the Bidder. The Contractor shall diligently prosecute the work to completion on or before the expiration of 70 Working Days (this does not include the allotted 30 calendar days for material submittals after said notification.
The undersigned further agrees that all work to be done under this Contract shall be done in accordance with the provisions of that certain form of Agreement attached hereto and hereby made a part of these Specifications.
The undersigned agrees, if awarded the Contract, that there shall be paid by the undersigned and by all Subcontractors under him/her, to all laborers, workmen and mechanics employed in the execution of such Contract or any Subcontract thereunder, not less than the general prevailing rate of per diem wages, and rates for overtime and legal holidays in the locality in which the work is to be performed, as ascertained and determined, pursuant to the state statute thereto applicable, by the City Council, the schedule thereof being set forth in the advertisement for Bids and in the Specifications for said work.
Enclosed herein is a (Bidder's bond, certified check, or cashier check) for not less than 10% of the total amount of the Proposal and the undersigned agrees that, in case of his/her default in executing PROPOSAL – cont.
20 the Contract and the necessary bonds after award and due notice thereof, the said check or bond and the money payable thereon shall become and remain the property of the City of Salinas as liquidated damages.
All questions about the meaning or intent of the Contract documents shall be submitted to the City of Salinas through the project page on the Planet Bids website. Replies shall be issued by Addenda electronically on-line through the PlanetBids Vendor Portal website and ONLY to Bidders who are registered Prospective Bidders for this project. QUESTIONS RECEIVED LESS THAN 9
CALENDAR DAYS PRIOR TO THE DATE OF THE OPENING BIDS SHALL NOT BE ANSWERED. Only questions answered by Addenda shall be binding. Oral and other interpretations or clarifications shall be without legal effect.
Any and all Addenda to the Plans and/or Specifications shall be signed and attached hereto this Proposal.
For any money earned by the Undersigned and withheld by the City of Salinas, to insure the performance of the Contract, the Undersigned may, at his/her request and expense, substitute securities equivalent to the amount withheld in the form and manner and subject to the conditions provided in Section 22300 of the Public Contracts Code of the State of California.
Licensed in accordance with an act providing for the registration of Contractors:
License No. DIR Registration No.
Expiration Date: DIR Reg. Exp. Date:
(If Bidder is a joint venture, each member must specify license number, expiration date, and statement regarding representations made).
(If an individual, so state. If a firm or co-partnership, state the firm name and give the names of all individuals; co-partners composing the firm. If a corporation, state legal names of corporation, also names of President, Secretary, Treasurer, and Manager thereof).
Business Address
Signature of Bidder:
(Signature in blue ink)
Dated: , 20
21 BIDDER’S STATEMENT OF FINANCIAL RESPONSIBILITY,
TECHNICAL ABILITY AND EXPERIENCE
(This form must be completed and submitted with this Bid) The Bidder is required to state what work of a similar character to that included in the proposed Contract he/she has successfully performed and give references which will enable the City Council to judge his/her responsibility, experience, skill, and business standing.
The undersigned submits herewith a statement of his/her financial responsibility.
The undersigned submits below a statement of the work of a similar character to that included in the Proposed Contract which he/she has successfully performed. (Include the type of work, name, and phone number of all references).
TYPE NAME PHONE NUMBER
(Signature in blue ink) (Date)
Attach Notary Acknowledgment if signature is not the same as the Proposal signature(s)
22 INSURANCE CERTIFICATION
(This certification shall be completed and submitted with the proposed Bid) By signing below, I hereby certify that
(Insert company name)
is currently insured by an insurance company that is an “Authorized” carrier by the Insurance Commissioner of the California State Department of Insurance to transact the business of insurance in the State of California, and shall be written by insurers with a current A.M. Best Rating of “AClass VIII“ or better, and a financial size of “VII” or greater. Said insurance will expire on I further hereby certify that, as the signer of this Bid proposal, I have read and understand the City’s insurance requirements as described in the section entitled “Certificate of Insurance - Requirements” within these specifications and that proof of insurance will be required before the Public Works contract is recommended for award. Such proof shall be provided on an ISO Accord 25(s) form and an endorsement naming the City of Salinas as additionally insured is on the ISO CG 20 10 11 85 form or any other comparable endorsement, which does not further limit coverage, and which may be approved and accepted by the City’s Risk Management staff.
(Print Name)
(Signature in blue ink)
Attach Notary Acknowledgment if signature is not the same as the Proposal signature(s)
23 BIDDER’S STATEMENT OF SUBCONTRACTORS – PART I
(This form shall be completed and submitted with this Bid) List each subcontractor that is a first tiered subcontractor and will perform a portion of the work in an amount in excess of one-half of one percent (0.5%) of the Bidder’s total contract price or $10,000 (whichever is greater). Substituting a Subcontractor in place of a Subcontractor listed in the original Bid is prohibited and may result in rejection of the Bidder’s proposal.
The Contractor and all Subcontractors shall have valid Contractor’s licenses for the classification of work performed, prior to award of Contract, and throughout the Contract.
The Contractor and all Subcontractors must possess and maintain a current Public Works Contractor registration with the Department of Industrial Relations (DIR), at the time Bid is submitted, and throughout the Contract.
SUBCONTRACTOR TYPE OF WORK DIR NO. LICENSE No./
STATE
SIGNED _____________________________________
(Signature) (Date)
Attach Notary Acknowledgment if signature is not the same as the Proposal signature(s) 24 EQUAL EMPLOYMENT OPPORTUNITY CERTIFICATION
(This form shall be completed and submitted with this Bid) The bidder_________________________________________________________________, proposed subcontractor _______________________________________________, hereby certifies that he has ___ , has not , participated in a previous contract or subcontract subject to the equal opportunity clauses, as required by Executive Orders 10925, 11114, or 11246, and that, where required, he has filed with the Joint Reporting Committee, the Director of the Office of Federal Contract Compliance, a Federal Government contracting or administering agency, or the former President's Committee on Equal Employment Opportunity, all reports due under the applicable filling requirements.
Note: The above certification is required by the Equal Employment Opportunity Regulations of the Secretary of Labor (41 CFR 60-1.7(b) (1)) and must be submitted by bidders and proposed subcontractors only in connection with contracts and subcontracts which are subject to the equal opportunity clause. Contracts and subcontracts which are exempt from the equal opportunity clause are set forth in 41 CFR 60-1.5. (Generally only contracts or subcontracts of $10,000 or under are exempt.)
Currently, Standard Form 100 (EEO-1) is the only report required by the Executive Orders or their implementing regulations.
Proposed prime contractors and subcontractors who have participated in a previous contract or subcontract subject to the Executive Orders and have not filed the required reports should note that 41 CFR 60-1.7(b) (1) prevents the award of contracts and subcontracts unless such contractor submits a report covering the delinquent period or such other period specified by the Federal Highway Administration or by the Director, Office of Federal Contract Compliance, U.S. Department of Labor.
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.
SIGNED
(Signature in blue ink)
Attach Notary Acknowledgment if signature is not the same as the Proposal signature(s). 12-4-89
25 PUBLIC CONTRACT CODE SECTION 10285.1 STATEMENT
(This form shall be completed and submitted with this Bid) In conformance with Public Contract Code Section 10285.1 (Chapter 376, Stats. 1985), the bidder hereby declares under penalty of perjury under the laws of the State of California that the bidder has ___ , has not ___ been convicted within the preceding three years of any offenses referred to in that section, including any charge of fraud, bribery, collusion, conspiracy, or any other act in violation of any state or Federal antitrust law in connection with the bidding upon, award of, or performance of, any public works contract, as defined in Public Contract Code Section 1101, with any public entity, as defined in Public Contract Code Section 1100, including the Regents of the University of California or the Trustees of the California State University. The term "bidder" is understood to include any partner, member, officer, director, responsible managing officer, or responsible managing employee thereof, as referred to in Section 10285.1.
Note: The bidder must place a checkmark after "has" or "has not" in one of the blank spaces provided. The above Statement is part of the Proposal. Signing this Proposal on the signature portion thereof shall also constitute signature of this Statement. Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.
SIGNED
(Signature in blue ink)
Attach Notary Acknowledgment if signature is not the same as the Proposal signature(s).
26 PUBLIC CONTRACT CODE SECTION 10162 QUESTIONNAIRE
(This form shall be completed and submitted with this Bid) In conformance with Public Contract Code Section 10162, the Bidder shall complete, under penalty of perjury, the following questionnaire:
Has the bidder, any officer of the bidder, or any employee of the bidder who has a proprietary interest in the bidder, ever been disqualified, removed, or otherwise prevented from bidding on, or completing a federal, state, or local government project because of a violation of law or a safety regulation?
Yes _____ No _____
If the answer is yes, explain the circumstances in the following space.
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.
SIGNED
(Signature in blue ink)
Attach Notary Acknowledgment if signature is not the same as the Proposal signature(s). 27 PUBLIC CONTRACT CODE SECTION 10232 STATEMENT
(This form shall be completed and submitted with this Bid) In conformance with Public Contract Code Section 10232, the Contractor, hereby states under penalty of perjury, that no more than one final unappealable finding of contempt of court by a federal court has been issued against the Contractor within the immediately preceding two-year period because of the Contractor's failure to comply with an order of a federal court which orders the Contractor to comply with an order of the National Labor Relations Board.
Note: The above Statement and Questionnaire are part of the Proposal. Signing this Proposal on the signature portion thereof shall also constitute signature of this Statement and Questionnaire.
Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.
SIGNED
(Signature in blue ink)
Attach Notary Acknowledgment if signature is not the same as the Proposal signature(s).
28 CONTRACTOR’S CERTIFICATION OF NON-SEGREGATED
FACILITIES*
(This information shall be submitted with your Proposal.) The Bidder certifies that he/she does not maintain or provide for his/her employees any segregated facilities at any of his/her establishments, and that he/she does not permit his/her employees to perform their services at any location, under his/her control, where segregated facilities are maintained. The Bidder certifies further that he/she shall not maintain or provide for his/her employees any segregated facilities at any of his/her establishments, and that he/she shall not permit his/her employees to perform their services at any location under his/her control where segregated facilities are maintained. The Bidder agrees that a breach of this certification shall be a violation of the Equal Opportunity clause in any Contract resulting from acceptance of this Bid. As used in this certification, the term “segregated facilities” means any waiting rooms, work areas, restrooms and washrooms, restaurants and other eating areas, time clocks, locker rooms and other storage or dressing areas, parking lots, drinking fountains, recreation or entertainment areas, transportation, and housing facilities provided for employees which are segregated by explicit directive or are in fact segregated on the basis of race, color, religion, or national origin, because of habit, local custom, or otherwise. The Bidder agrees that (except where he/she has obtained identical certification from proposed subcontractors for specific time periods) he/she shall obtain identical certifications from proposed Subcontractors prior to the award of Subcontracts exceeding $10,000 which are not exempt from the provisions of the Equal Opportunity clause, and that he/she shall retain such certifications in his/her files.
Note: The penalty for making false statements in offers is prescribed in 18 U.S.C. Section 1001.
Date , 20 __________________________________
Name of Bidder
Official Address (including ZIP Code): Signature: __________________________________ __________________________________
__________________________________
__________________________________
_____________________________________________
Title
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.
Attach Notary Acknowledgment if signature is not the same as the Proposal signature(s). *Shall be included without alteration.
(Signature in blue ink)
29 NON-COLLUSION DECLARATION OF CONTRACTOR
(This information may be submitted with your Proposal. If it is not, and you are the apparent low Bidder, it shall be submitted and received by the Public Works Department no later than 5 working days after Bid opening date)
State of ,
County of , } SS
, being first duly sworn, deposes and says that:
I am the (Owner, partner, officer, representative, or agent) _________________ of , the party making the foregoing Bid:
In conformance with Title 23 United States Code Section 112 and Public Contract Code 7106 the bidder declares that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.
Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on _______[date], at __________[city], ________[state].
Signed
(signature in blue ink)
Title
Subscribed and sworn before me
this day of , 20
Title
My commission expires , 20
Attach Notary Acknowledgment if signature is not the same as the Proposal signature(s).
30 DEBARMENT AND SUSPENSION CERTIFICATION
TITLE 49, CODE OF FEDERAL REGULATIONS, PART 29
(This form shall be completed and submitted with this Bid) The bidder, under penalty of perjury, certifies that, except as noted below, he/she or any other person associated therewith in the capacity of owner, partner, director, officer, manager:
is not currently under suspension, debarment, voluntary exclusion, or determination of ineligibility by any Federal agency.
has not been suspended, debarred, voluntarily excluded, or determined ineligible by any Federal agency within the past 3 years.
does not have a proposed debarment pending; and
has not been indicted, convicted, or had a civil judgment rendered against it by a court of competent jurisdiction in any matter involving fraud or official misconduct within the past 3 years.
If there are any exceptions to this certification, insert the exceptions in the following space Exceptions shall not necessarily result in denial of award but shall be considered in determining Bidder responsibility. For any exception noted above, indicate below to whom it applies, initiating agency, and dates of action.
Notes: Providing false information may result in criminal prosecution or administrative sanctions. The above certification is part of the Proposal. Signing this Proposal on the signature portion thereof shall also constitute signature of this Certification.
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.
SIGNED
(Signature in blue ink)
Attach Notary Acknowledgment if signature is not the same as the Proposal signature(s). 31 CONTRACT DOCUMENTS TO BE SUBMITTED TO THE CITY
WITHIN 5 WORKING DAYS AFTER BID OPENING DATE
32 BIDDER’S STATEMENT OF SUBCONTRACTORS – PART II
(This information may be submitted with your Proposal. If it is not, and you are the apparent low Bidder or the second low Bidder, it shall be submitted and received by the Public Works Department no later than 5 working days after Bid opening date and/or when the lowest responsible Bidder is known.) List all first tiered Subcontractors performing work on site, including first tiered Subcontractors under one-half of one percent (0.5%) of the total contract bid or $10,000.
The undersigned submits herewith a list of Subcontractors whom he/she proposes to employ on the work, with the proper firm name and business address of each.
If no list submitted, it shall be assumed that the Contractor shall do all the work as specified.
The Contractor and all Subcontractors shall have valid Contractor’s licenses for the classification of work performed, at time of award of Contract, and throughout the Contract. All prospective Contractors may use the website Hyperlink reference not valid.
https://www2.cslb.ca.gov/OnlineServices/CheckLicenseII/CheckLicense.aspx to check each Subcontractor’s license status and expiration dates.
The Contractor and all Subcontractors must possess and maintain a current Public Works Contractor registration with the Department of Industrial Relations (DIR), at the time Bid is submitted, and throughout the Contract. All prospective Contractors may search the DIR’s Public Works Contractor Registration searchable database https://www.dir.ca.gov/public-works/publicworks.html to verify each Subcontractor’s registration status.
Subcontractor:_______________________________________ License No. / State:
DIR Registration No.: ___________________ DIR Registration Expiration Date: _____________ Address: _______________________________ City: _____________________ Zip: ____________ Description of Work: __________________________________________________________________ Telephone:_______________ Fax: _______________ Email Address: ___________________________ Bid Item No. & % of each: ______________________________________________________________ *Business License No.
Subcontractor: _______________________________________ License No. / State:
DIR Registration No.: ____________________ DIR Registration Expiration Date: _______________ Address: _______________________________ City: _____________________ Zip: ____________ Description of Work: __________________________________________________________________ Telephone:_______________ Fax: _______________ Email Address: ___________________________ Bid Item No. & % of each: ______________________________________________________________ *Business License No.
Contractor shall provide all Subcontractor information requested above. *City of Salinas Business License shall be acquired before commencement of work. 33 Subcontractor:______________________________________ License No. / State:
DIR Registration No.: ___________________ DIR Registration Expiration Date: _____________ Address: _______________________________ City: _____________________ Zip: ____________ Description of Work: __________________________________________________________________ Telephone:_______________ Fax: _______________ Email Address: ___________________________ Bid Item No. & % of each: ______________________________________________________________ *Business License No.
Subcontractor:_______________________________________ License No. / State: _____________ DIR Registration No.: ___________________ DIR Registration Expiration Date: _____________ Address: _______________________________ City: _____________________ Zip: ____________ Description of Work: __________________________________________________________________ Telephone:_______________ Fax: _______________ Email Address: ___________________________ Bid Item No. & % of each: ______________________________________________________________ *Business License No.
Subcontractor:_______________________________________ License No. / State: _____________ DIR Registration No.: ___________________ DIR Registration Expiration Date: _____________ Address: _______________________________ City: _____________________ Zip: ____________ Description of Work: __________________________________________________________________ Telephone:_______________ Fax: _______________ Email Address: ___________________________ Bid Item No. & % of each: ______________________________________________________________ *Business License No.
Subcontractor:_______________________________________ License No. / State: _____________ DIR Registration No.: ___________________ DIR Registration Expiration Date: _____________ Address: _______________________________ City: _____________________ Zip: ____________ Description of Work: __________________________________________________________________ Telephone:_______________ Fax: _______________ Email Address: ___________________________ Bid Item No. & % of each: ______________________________________________________________ *Business License No.
Contractor shall provide all Subcontractor information requested above.
SIGNED:
(Signature) (Date)
Attach Notary Acknowledgment if signature is not the same as the Proposal signature(s) *City of Salinas Business License shall be acquired before commencement of work. 34 CONTRACTOR
DATA UNIVERSAL NUMBERING SYSTEM (D-U-N-S) NUMBER
(This information may be submitted with your Proposal. If it is not, and you are the apparent low Bidder, it shall be submitted and received by the Public Works Department no later than 5 working days after Bid opening date)
Contract Number:
Contractor Name:
Contact Name:
Telephone Number:
BUSINESS ADDRESS (D-U-N-S Number Location):
Street:
City:
State:
Zip Code:
D-U-N-S Number: _______________________
I HEREBY CERTIFY THAT ALL STATEMENTS I HAVE PROVIDED IN THIS FORM HEREIN ARE
TRUE AND THAT I AM AUTHORIZED TO SIGN THIS FORM AND TO MAKE THESE STATEMENTS ON BEHALF OF THE ORGANIZATION/BUSINESS.
NAME (TYPED) DATE
TITLE
SIGNATURE
35 NON-COLLUSION DECLARATION OF SUBCONTRACTOR
(This information may be submitted with your Proposal. If it is not, and you are the apparent low Bidder, it shall be submitted and received by the Public Works Department no later than 5 working days after Bid opening date) State of ,
County of , } SS
, being first duly sworn, deposes and says that:
He/she is (Owner, partner, officer, representative, or agent) of , hereinafter referred to as the “Subcontractor”.
He/she is fully informed respecting the preparation and contents of the subcontractor’s Proposal submitted by the Subcontractor to ,
the Contractor for certain work in connection with the
(City or County and State).
The proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The proposal is genuine and not collusive or sham. The Subcontractor has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid. The Subcontractor has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or to refrain from bidding. The Subcontractor has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder. All statements contained in the proposal are true. The Subcontractor has not, directly or indirectly, submitted his or her proposal price or any breakdown thereof, or the contents thereof or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.
Any person executing this declaration on behalf of a Subcontractor that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the Subcontractor.
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on _______[date], at __________[city], ________[state].
Signed
(signature in blue ink)
Title
Subscribed and sworn before me
this day of , 20
Title
My commission expires , 20
Attach Notary Acknowledgment
36 STATEMENT OF GOOD FAITH EFFORT FOR LOCAL HIRE
For
The City of Salinas
Public Works Department
(This information may be submitted with your proposal. If it is not, and you are the apparent low Bidder or the second low Bidder, it must be submitted and received by the Public Works Department no later than 5 working days after Bid opening date.)
In conformance with Article IV to Chapter 12 of the Salinas Municipal Code, each Contractor and Subcontractor shall complete and submit this Statement of Good Faith Effort.
18. Project Title:
19. Contractor (or Subcontractor ):
20. Address:
21. City: State: Zip:
Contractor (or Subcontractor ) estimates that fifty percent (50%) or more of its workforce, for this project, meets the local hire requirements for this contract:
22. Yes No 23. If “No”, the apparent successful Bidder (low Bidder) and the second low Bidder shall complete and submit the following form to the office at which bids were received so the information is received by the Department no later than 5 working days after bid opening:
24. Name and Address of
Local Recruitment
Source
25. Date of
Recruit.
Contact
26. Person
Contacted
and Phone
#
27. Recruitment
For: Trade &
Classification
28. Number
of
Referrals
Requested
29. # of Local
Hires as
Result of
Contact
30. Names and
address of
Local Hire (2)
as a Result of
Contact
31. 32. 33. 34. 35. 36. 37.
38. 39. 40. 41. 42. 43. 44.
45. 46. 47. 48. 49. 50. 51.
I certify that the information contained in this form is true and correct, to the best of my knowledge, (Please sign all pages.) (Submitted under penalty of perjury, Salinas City Code, Section 12-31.)
52. Signature Name (Please Print) Title or Position (Please Print) Date Attach Notary Acknowledgment
53. Page of
Revision Date 02/20/03 This Form May Be Copied as Needed 37 BIDDER’S LIST
FOR
THE CITY OF SALINAS
PUBLIC WORKS DEPARTMENT
(This information may be submitted with your proposal. If it is not, and you are the apparent low Bidder or the second low Bidder, it must be submitted and received by the Public Works Department no later than 5 working days after Bid opening date.)
All Bidders are required to provide the following information for all DBE and non-DBE contractors who provided a proposal, Bid, quote, or were contacted by the proposed prime. This information is also required from the proposed prime Contractor and must be submitted with their Bid/proposal. In order for the City of Salinas to conform with Federally Mandated DBE Program Bidders List, it will use this information to maintain and update a “Bidders List" to assist in the overall annual goal DBE goal setting process.
Firm Name: Phone:
Address: Fax:
License No.:
DIR Registration No.: Exp. Date:
Contact Person & Title: No. of Years in Business:
Is the firm currently certified as a DBE under the new regulations (49 CFR Part 26)? Yes No Type of work/services/materials provided by firm:
What were your firm’s Gross Annual receipts for last year? Less than $1 Million
Less than $5 Million
Less than $10 Million
Less than $15 Million
More than $15 Million
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.
SIGNED:
(Date)
This form may be copied as needed to report all Bidders (DBEs and non-DBEs) information.
Revision Date 11/17/17
38 PART B –
SUCCESSFUL BIDDER’S CONTRACT DOCUMENTS TO BE
SUBMITTED AFTER PROJECT IS AWARDED
39 GENERAL INSTRUCTIONS TO LOW BIDDER
BIDDER'S SIGNATURES
(A) The Bidder shall sign two documents included in the Bid Documents:
1. Agreement
2. Bidder's Security
(B) The name of the Bidder shall be typewritten or printed below the signature line. The type of legal entity shall be included in the name of the Bidder (Examples: individual, sole proprietorship, general partnership, limited partnership, and corporation). (C) The name and title of all individuals signing for the entity shall be typewritten or printed below the signature line. All signatures shall be notarized with a notary acknowledgment. (D) The Bidder shall provide evidence that the individual signing the document is authorized to bind the legal entity of the Bidder. The notarization does not constitute such proof unless the Bidder is signing as an individual.
(E) If the Bidder is a corporation, proof of authorization shall be established (pursuant to Corporations Code Section 313) if one of the corporate officers listed in column A below and one of the corporate officers listed in column B below both sign the documents.
A B
Chairman of the Board, Secretary,
or or
President, AND Assistant Secretary,
or or
Vice President, Chief Financial Officer,
or
Assistant Treasurer
For any other combination of signatures of corporate officers, a copy of the Board minutes, resolution, or articles of incorporation may be submitted to prove that the individuals have the authority to bind the corporation.
GENERAL INSTRUCTIONS TO LOW BIDDER – cont.
40 (F) If the Bidder is any legal entity other than an individual or corporation, documentation must be submitted which establishes that the individuals have the legal authority to bind the legal entity of the Bidder.
(G) If the legal entity is a Limited Partnership, a Certificate of Limited Partnership (State form LP-1) is sufficient to establish the authority of a single General Partner to bind the Limited Partnership. (H) If the Bidder is a General Partnership, a Certificate of General Partnership or General Partnership agreement is sufficient to establish the names of all general partners of a General Partnership. (I) All general partners must sign the documents, unless proof is submitted which authorizes an individual partner to bind the other general partners.
(J) If the individual signing the document is signing as a sole proprietorship, either a Fictitious Business Name Statement or a City of Salinas business License is sufficient to establish the authority of an individual to bind a sole proprietorship. (K) If the individual or individuals signing the documents are signing on behalf of an entity other than the Bidder, and that other entity is authorized to bind the legal entity of the Bidder, then documentation must be submitted which establishes that the individuals have the authority to bind the other entity, and that the other entity has the authority to bind the legal entity of the Bidder.
BIDDER'S/CONTRACTOR'S SECURITY
All bidders’ security (including bidder's bond, faithful performance bond, labor and materials bond, and any other required bond) shall be in one of the following forms:
a. Cash
b. Cashier's check made payable to the City
c. A certified check made payable to the City
A bond executed by an admitted surety insurer, made payable to the City in the form of the bonds in the Contract documents. The Power of attorney for the attorney-in-fact of the surety must be current, contain an authorization to bind for at least minimum dollar amount of the bond, and be attached to the bond. The signature of the attorney-in-fact must be notarized.
41 BOND OF FAITHFUL PERFORMANCE
(To be completed and submitted after project award)
KNOW ALL MEN BY THESE PRESENT, that WHEREAS, the City Council of the City of Salinas, Monterey County, State of California, by Resolution No. (N.C.S.) passed , 20 , has been awarded to
hereinafter designated as
"Principal," a Contract for constructing.
NORTH MAIN STREET AND LAMAR STREET, PROJECT NO. 9362
STATE PROJET NO. HSIPL 5045(041)
WHEREAS, said Principal is required under the terms of said Contract to furnish a Bond for the faithful performance of said Contract.
Now, therefore, We, the Principal and as
Surety, are held and firmly bounded to the City of Salinas, Monterey County, California, in the penal sum of
($ ) Dollars, lawful money of the United States, being not less than 100% of the estimated Contract cost of the work, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators and successors, jointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH, that if the above bound Principal, his/her or its heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and faithfully perform the covenants, conditions, and agreements in the said Contract and any alterations made as therein provided, on his/her or their part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their true intent and meaning, and shall indemnify and save harmless the City of Salinas, its officers and agents, as therein stipulated, then this obligation shall become null and void; otherwise it shall be and remain in full force and virtue.
As a condition precedent to the satisfactory completion of the said Contract the above obligation in the amount of not less than 10% of the estimated Contract cost, shall hold good for a period of 1 year after the completion acceptance of the said work, during which time if the above bound Principal, his/her or its heirs, executors, administrators, successors or assigns shall fail to make full complete and satisfactory repair and replacements or totally protect the said City of Salinas from loss or damage made evident during said period of 1 year from the date of acceptance of said work, and resulting from or caused by defective materials or faulty workmanship in the prosecution of the work done, the above obligation in the amount of not less than 10% of the total bid Proposal cost shall remain in full force and virtue, otherwise the above obligation shall be void. However, nothing in this paragraph to the contrary notwithstanding, the obligation of the Surety hereunder shall continue so long as any obligation of the Principal remains.
BOND OF FAITHFUL PERFORMANCE – cont.
42 For any moneys earned by the Principal and withheld by the City of Salinas to ensure the performance of the Contract, the Principal may, at his/her request and expense, substitute securities equivalent to the amount withheld in the form and manner and subject to the conditions provided in Section 22300 of the Public Contracts Code of the State of California.
And the said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration and addition to the terms of the Contract or to the work to be performed thereunder or the Specifications accompanying the same shall in any wise affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Contractor or to the work or to the Specifications.
IN WITNESS WHEREOF the above bond parties have executed this instrument under their seals this day of , 20 , the name and
corporate seal of each corporate party being hereto affixed, and these presents duly signed by its undersigned representative, pursuant to authority of its governing body.
Principal Name:
Address:
(Attach Notary Acknowledgment) By:
(Signature in blue ink)
By:
(Signature in blue ink)
Surety Name:
Address:
(Attach Notary Acknowledgment) By:
(Signature in blue ink)
By:
(Signature in blue ink)
43 PAYMENT BOND
(LABOR AND MATERIAL BOND)
(To be completed and submitted after project award)
KNOW ALL MEN BY THESE PRESENT, that WHEREAS, the City Council of the City of Salinas, Monterey County, State of California, by Resolution No. (N.C.S.) passed , 20 , has been awarded to
hereinafter designated as
"Principal," a Contract for constructing.
NORTH MAIN STREET AND LAMAR STREET PEDESTRIAN IMPROVEMENTS, PROJECT NO. 9362
STATE PROJECT NO. HSIPL 5045(041)
WHEREAS, said Principal is required to furnish a bond in connection and with said Contract, providing that if said Principal, or any of his/her or its Subcontractors, shall fail to pay for any materials, provisions, provender or other supplies or teams used in, upon, for or about the performance for the work Contracted to be done, or for any work or labor done thereon of any kind, the Surety of this bond will pay the same to the extend hereinafter set forth;
WHEREAS, said Principal is required under the terms of said Contract to furnish a Bond for the faithful performance of said Contract.
Now, therefore, We, the Principal and as
Surety, are held and firmly bounded to the City of Salinas, Monterey County, California, in the penal sum of
($ ) Dollars, lawful money of the United States, being not less than 100% of the estimated Contract cost of the work, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators and successors, jointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH, that if said Principal, his/her or its heirs, executors or administrators, successors or assigns, shall fail to pay for any materials, provisions, provender, or other supplies or teams used in, upon, for or about the performance of the work Contracted to be done, or for any work or labor thereon of any respect to such work or labor, as required by the provisions of Division 2, Part 1, Chapter 5 of the Public Contracts Code of the State of California, and provided that the persons, companies or other supplies, teams, appliances or power used in, upon, for or about the performance of the work contracted to be executed or performed, or any person, company or corporation renting or hiring teams or implements or machinery of power for or contributing to said work to be done, or any person who performs work or labor upon same, or any person who supplies both work and materials therefore, shall PAYMENT BOND – cont.
44 have complied with the provisions of said Government Code, then said Surety will pay the same in or to an amount not exceeding the amount hereinabove set forth, and also will pay in case suit is brought upon this bond, such reasonable attorney's fee as shall be fixed by the court, awarded and taxed as in the abovementioned Code provided.
This bond shall inure to the benefit of any and all persons, companies and corporations entitled to file claims under said Government Code, so as to give a right to action to them or their assigns in any suit brought upon this bond.
And the said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract or to the work to be performed thereunder or the Specifications accompanying the same shall in anyway affect its obligations of this bond and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Contract or to the work or to the Specifications.
IN WITNESS WHEREOF the above bond parties have executed this instrument under their seals this day of , 20 , the name and
corporate seal of each corporate party being hereto affixed, and these presents duly signed by its undersigned representative, pursuant to authority of its governing body.
Principal Name:
Address:
(Attach Notary Acknowledgment) By:
(Signature in blue ink)
By:
(Signature in blue ink)
Surety Name:
Address:
(Attach Notary Acknowledgment) By:
(Signature in blue ink)
By:
(Signature in blue ink)
45 CERTIFICATE INSURANCE REQUIREMENTS
Contractor shall procure and maintain for the duration of the contract, and for three years thereafter, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his/her/its officers, agents, representatives, employees, and/or subcontractors.
MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:
1. Commercial General Liability (“CGL”): Insurance Services Office (“ISO”) Form CG 00 01 covering CGL on an occurrence basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO Form CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: ISO Form CA 0001 covering Code 1 (any auto), with limits no less than $1,000,000 per accident for bodily injury and property damage.
3. Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employers’ Liability insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.
4. Contractors’ Pollution Legal Liability and/or Asbestos Legal Liability and/or Errors and Omissions (if project involves environmental hazards): with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 policy aggregate, on an annual basis.
If the Contractor maintains broader coverage and/or higher limits than the minimums shown above, the Contractor requires and shall be entitled to the broader coverage and/or higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
Self-Insured Retentions
Self-insured retentions must be declared to and approved by the City. At the option of the City, either: the Contractor shall cause the insurer to reduce or eliminate such self-insured retentions as respects the City, its officers, officials, employees, and volunteers; or the Contractor shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration, and defense expenses. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.
Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:
1. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired, or borrowed by or on behalf of the Contractor. General liability coverage can be provided in the form of an endorsement to the 46 Contractor’s insurance (at least as broad as ISO Form CG 20 10, CG 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).
2. For any claims related to this project, the Contractor’s insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.
3. Each insurance policy required by this clause shall provide that coverage shall not be canceled, except with notice to the City.
4. A copy of the claims reporting requirements must be submitted by Contractor to the City.
5. If the services involve lead-based paint or asbestos identification/remediation, the Contractor’s Pollution Liability policy shall not contain lead-based paint or asbestos exclusions. If the services involve mold identification/remediation, the Contractor’s Pollution Liability policy shall not contain a mold exclusion, and the definition of Pollution shall include microbial matter, including mold.
Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best rating of no less than A: VII, unless otherwise acceptable to the City.
Waiver of Subrogation
Contractor hereby agrees to waive rights of subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City for all work performed by the Contractor, its employees, agents and subcontractors.
Verification of Coverage
Contractor shall furnish the City with original Certificates of Insurance including an additional insured endorsement and all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them.
The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements, required by these specifications, at any time.
Subcontractors
Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that County and City are an additional insured on insurance required from subcontractors. For CGL coverage subcontractors shall provide coverage with a form at least as broad as CG 20 38 04 13.
Maintenance of Insurance
Maintenance of insurance by Contractor as specified shall in no way be interpreted as relieving Contractor of its indemnification obligations or any responsibility whatsoever and the Contractor may carry, at its own expense, such additional insurance as it deems necessary. 47 Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
Builder’s Risk (Course of Construction) insurance utilizing an “All Risk” (Special Perils) coverage form, with limits equal to the completed value of the project and no coinsurance penalty provisions.
Builder’s Risk (Course of Construction) Insurance
Contractor may submit evidence of Builder’s Risk insurance in the form of Course of Construction coverage. Such coverage shall name the City as a loss payee as their interest may appear. 48 AGREEMENT
(To be completed and submitted for project award)
THIS AGREEMENT, made and entered into this day of , 20 , by and between the CITY OF SALINAS, a municipal corporation of the State of California, hereinafter called "City", and hereinafter called "Contractor",
W I T N E SS E TH
FIRST: Contractor hereby covenants and agrees to furnish and provide all labor, materials, tools, appliances, equipment, plant, transportation, and all other things required or necessary to be furnished, provided or done, and build, erect, construct, and complete the work at the time and in the manner provided, and in strict accordance with the Plans and Specifications therefore, for
NORTH MAIN STREET AND LAMAR STREET PEDESTRIAN IMPROVEMENTS, PROJECT NO. 9362
STATE PROJECT NO. HSIPL 5045(041)
adopted by the Council of the City of Salinas on , 20 , and identified by the signature of Contractor and the signature of the Mayor of the City of Salinas.
SECOND: It is expressly understood and agreed that this Contract consists of the following documents, all of which are incorporated into this Agreement and made a part hereof as fully and completely as if set forth herein verbatim, to wit:
a. Notice Inviting Sealed Proposals
b. Signed and executed Bid and Proposal of Contractor, and if any signed Addendum, as accepted by City
c. Bidder’s Statement of Financial Responsibility, Technical Ability and Experience d. Bidder’s Statement of Subcontractors – Part I
e. Bidder’s Statement of Subcontractors – Part II
f. Insurance Certification
g. Completely executed and signed all required City of Salinas forms h. Instructions to Successful Bidder and General conditions i. Performance Bond
j. Payment Bond (Labor and Materials Bond)
k. Certificate of Insurance
l. The aforesaid Plans and Specifications
m. Design Standards and Standard Specifications and Standard Plans (Latest Edition), or as amended, or otherwise indicated in the specifications
n. State Standard Specifications and Standard Plans, 2018 Edition (unless otherwise shown on the plans), and
o. this Agreement.
THIRD: That said Contractor agrees to receive and accept the following prices as full compensation for furnishing all materials and for doing all the work embraced and contemplated in this Agreement, and as set forth in the Proposal adopted by the City of Salinas, a true copy thereof hereto attached; also, for all 49 loss or damage arising out of the nature of said work, from the action of the elements, or from any unforeseen difficulties or obstructions which may arise or be encountered in the prosecution of the work until the acceptance thereof by the City of Salinas, and for all risk connected with the work, and for well and faithfully completing the work, and the whole thereof, in the manner and according to the said Plans and Specifications and the Provisions of this agreement and the requirements of the City Engineer under them, to wit: The prices as set forth in the Proposal of said Contractor for the work to be constructed and completed under this Agreement, which prices shall be considered as though repeated herein.
The Contractor and City hereby agree that the Contractor shall perform the work, and be paid the amount of bid items No. specified in the Proposal of the Contractor, for the as total price of
($ ) Dollars.
The undersigned Contractor further agrees to so plan the work and to prosecute it with such diligence that said work, and all of it, shall be completed on or before the expiration of the time specified in the Proposal after execution of the Contract on behalf of the City of Salinas and the receipt from the City of Salinas of a Notice to Proceed with the work.
FOURTH: The City of Salinas hereby promises and agrees with said Contractor to employ, and does hereby employ, said Contractor to provide the materials and to do the work according to the terms and conditions herein contained and referred to, for the price aforesaid, and hereby Contracts to pay the same at the time, in the manner, and upon the conditions set forth in the Specifications and the said parties, for themselves, their heirs, executors, administrators, successors, and assigns, do hereby agree to the full performance of the covenants herein contained
FIFTH: No interest in this Agreement shall be transferred by the Contractor to any other party, and any such transfer shall cause the annulment of this Contract, so far as the City of Salinas is concerned. All rights of action, however, for any breach of this Contract are reserved to City.
SIXTH: The Contractor shall keep harmless and indemnify the City of Salinas, its officers, agents, and employees from all loss, damage, cost, or expense that arises or is set up for infringement of patent rights of anyone for use by the City of Salinas, its officers, agents, or employees, or articles supplied by the Contractor under this Contract of which he/she is not entitled to use or sell. Contractor agrees to, at his/her own cost and expense, defend in court the City, its officers, agents, and employees in any action which may be commenced or maintained against them or any of the, on account of any claimed infringement of patent rights, arising out of this Agreement.
Contractor shall indemnify and save the City of Salinas, its officers, agents, and employees harmless against all claims for damages to person or property arising out of Contractor's execution of the work, or otherwise by the conduct of the Contractor or its employees, agents, Subcontractors, or others (including the active and passive negligence of the City, its officers, agents, and employees) in connection with the execution of the work covered by this Contract and any and all costs, expenses, attorney's fees, and liability incurred by the City, its officers, agents, or employees in defending against such claims, whether the same proceed to judgment or not, except only those claims arising from the sole negligence or willful conduct of the City, its officers, agents, or employees. Further, Contractor at its own expense shall, upon written request by the City, defend any such suit or action brought against the City, its officers, agents, or employees. 50 Contractor shall reimburse the City of Salinas for all costs and expenses (including but not limited to fees for architects, engineers, attorneys, and other professional and court costs) incurred by the City in enforcing the Provisions of this Section.
SEVENTH: The Contractor agrees to immediately repair and replace all defective material and workmanship discovered within 1 year after acceptance of final payment by Contractor and to indemnify said City of Salinas against all loss and damage occasioned by any such defect, discovered within said 1 year, even though the damage or loss may not be ascertained until after the expiration thereof. Provided, however, that if such failure of the Contractor to perform should not, by reasonable diligence, be discoverable or discovered within said 1 year, then the obligation of the Contractor to repair and replace said defective material or workmanship shall continue until one year after the actual discovery thereof.
EIGHTH: The Contractor agrees at all times during the progress of the work to carry with insurance carriers approved by the City of Salinas full coverage workmen's compensation and public liability insurance in the form and to the extent called for in Section 7-1.12 of both the Standard Specifications, State of California, May 2006 Edition and the Design Standards and Standard Specifications, Public Works Department, City of Salinas (Latest Edition). Certificates of Insurance must specify whether coverage is on a "claims occurrence" or "claims made" form. If the policy is "claims made", Contractor will be required to obtain a bond which must remain in effect until 12 months following work completions.
Contractor shall also advise the insurance carrier to inform the city of the unpaid limits of the policy. Such insurance policy shall contain an endorsement that the same shall not be canceled nor the amount of coverage be reduced until at least 30 days after receipt by the City of Salinas by certified or registered mail of a written notice of such cancellation or reduction in coverage.
It is acknowledged by the parties to this Agreement that insurance coverage required to be provided by the Contractor or any other party in favor of the City/additional insured is intended to apply first on a primary and non-contributing basis in relation to any other insurance of self-insurance (primary or excess) available to the City and any employee of the City. The Contractor agrees to have its policies endorsed accordingly.
In addition, Contractor also accepts to provide commercial general liability (“CGL”) endorsement form CG 20 10 11 85. An acceptable alternative would be the use of two ISO forms together: the CG 20 10 07 04 (“ongoing operations”) and the CG 20 37 10 01 (“completed operations”). The City may also accept any other comparable endorsement, which does not further limit coverage and which may be approved and accepted by the City’s Risk Management staff.
NINTH: Contractor agrees to comply with all applicable federal, state and municipal laws and regulations, including but not limited to California Labor Code Division 2, Part 7, Chapter 1.
Apprenticeship utilization: The Contractor agrees to comply with the Department of Apprenticeship Standards of the California Labor Code Section 1777.5 and the following:
Prior to commencing work on the awarded contract, the Contractor shall submit contract award information (form DAS 140) to all applicable apprenticeship program(s) that can supply apprentices to the site of the public work. A copy of this information shall also be provided to the City of Salinas.
51 The ratio of work performed by apprentices to journeyman employed in a particular craft or trade on the public work shall be no less than one hour of apprentice work for every five hours of journeyman work.
At the end of each month of work on the contract, the Contractor and Subcontractors shall submit a record of utilization of apprentices for the previous months work.
Within 60 days after concluding work on the contract, each Contractor and Subcontractor shall submit to the City of Salinas and to the apprenticeship program a verified statement of the journeyman and apprentice hours performed on the contract.
IN WITNESS WHEREOF, City has caused this instrument to be executed and its corporate name and seal to be hereunto attached by its Mayor, pursuant to resolution theretofore duly adopted by the Council of the City of Salinas, and Contractor has caused this instrument to be executed the day and year first hereinabove written.
CITY OF SALINAS, A Municipal Corporation
ATTEST: BY
Mayor
City Clerk
(Attach Notary Acknowledgment) Contractor (signature in blue ink) NOTE: Please refer to the “General Instructions to Low Bidder” for specific signature requirements.
I hereby approved the form of the foregoing Contract this day of , 20 .
Attorney for the City of Salinas
Checked by the City Engineer on
City Engineer
ALL SIGNATURES SHALL BE NOTARIZED EXCEPT THOSE OF CITY OFFICIALS 52 PUBLIC WORKS CONTRACT AWARD INFORMATION (D.A.S. 140) 53 PART C –
CITY OF SALINAS FORMS AND MEMORANDUM
54 I do hereby certify under penalty of perjury:
CITY OF SALINAS
STATEMENT OF COMPLIANCE Page 1 of 2
(1) That I pay or supervise payment to employees of the above-referenced contractor on the above-referenced contract. All persons employed on said project for the above-referenced time period have been paid their full weekly wages earned, that no rebates have been or will be made either directly or indirectly to or on behalf of said contractor from the full weekly wages earned by any person and that no deductions have been made either directly or indirectly from the full wages earned by any person other than permissible deductions. (2) That any payrolls otherwise under this control required to be submitted for the above period are correct and complete; that the wage rates for laborers or mechanics contained therein are not less that the applicable wages rates:
(a) Specified in the applicable wage determination incorporated into the contract. (b) Determined by the Director of Industrial Relations for the county or counties in which the work is performed; that the classification set forth therein for each laborer or mechanic conform with the work he or she performed. (3) That any apprentices employed in the above period are duly registered in a bona fide apprenticeship program registered with a State apprenticeship agency.
(4) That fringe benefits as listed in the contract:
(a) Have been or will be paid to the approved plan(s), fund(s), or program(s) for the benefit of listed employee(s), except as noted below.
(b) Have been paid directly to the listed employee(s), except as noted below. (c) See exceptions noted below.
EXCEPTION CRAFT EXPLANATION
REMARKS
NAME (PLEASE PRINT) TITLE
SIGNATURE DATE
On federally funded projects, permissible deductions are defined in Code of Federal Regulations, Title 29, Part 3.
Also, the willful falsification of any of the above statements may subject the contractor or subcontractor to civil or criminal prosecution (see United States Code, Title 18, Section 1001 and Title 31, Section 3729).
ADA Notice
For individuals with sensory disabilities, this document is available in alternate formats. For alternate format information, contact the Forms Management Unit at (916) 445-1233, TTY 711, or write to Records and Forms Management, 1120 N Street, MS-89, Sacramento, CA 95814 STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION FORM CEM-2503 (REV 05/2019)
CONTRACTOR/SUBCONTRACTOR CONTRACT NUMBER
DEPARTMENT OF INDUSTRIAL RELATIONS REGISTRATION NUMBER CONTRACTORS STATE LICENSE BOARD NUMBER
FIRST DAY AND DATE OF PAY PERIOD LAST DAY AND DATE OF PAY PERIOD 55 INSTRUCTIONS FOR PREPARATION
OF
STATEMENT OF COMPLIANCE
This statement of compliance meets needs of the state and federal payroll requirements to pay fringe benefits in addition to payment of the minimum rates. The contractor's obligation to pay fringe benefits may be met by payment of the fringes to the various preapproved plans, funds, or programs or by making these payments directly to the employees as part of their weekly wage payments.
The contractor must show on the face of his or her payroll all monies paid to the employees whether as basic rates or total hourly wage amount in lieu of fringes. The contractor shall report in the statement of compliance that he or she is paying to others fringes required by the contract and not paid directly to the employees in lieu of fringes.
INSTRUCTIONS:
Contractors required to pay Federal Wage Rates:
Such a contractor shall check paragraph 2(a) of the statement to indicate that the wage rates for laborers or mechanics contained in the payroll are not less than the applicable wage rates specified in the applicable wage determination incorporated into the contract.
Contractors required to pay the State Prevailing Wage Rates as determined by the Director of Industrial Relations:
Such a contractor shall check paragraph 2(b) of the statement to indicate that the wage rates for laborers or mechanics contained in the payroll are not less than the applicable wage rates determined by the Director of Industrial Relations for the county or counties in which the work is performed.
Contractor who pay all required fringe benefits:
A contractor who pays fringe benefits to approved plans, funds, or programs in amounts not less than were determined in the applicable wage decisions shall continue to show on the face of his or her payroll the basic hourly rate and overtime rate paid to his or her employees, just as he or she has always done. Such a contractor shall check paragraph 4(a) of the statement to indicate that he or she is also paying approved plans, funds, or programs within the times required for the receipt of those sums, not less than the amount predetermined as fringe benefits for each craft. Any exception shall be noted in Section 4(c).
Contractors who pay no fringe benefits:
A contractor who does not pay fringe benefits to an approved plan shall pay a like amount to the employee. This payment can be reported by inserting in the straight time hourly rate column of his or her payroll an amount not less than the predetermined rate for each classification plus the amount of fringe benefits determined for each classification in the applicable wage decision. Inasmuch as it is not necessary to pay time and a half on wages paid in lieu of fringes, the overtime rate shall be not less than one and one-half the basic predetermined rate, plus the required cash in lieu of fringes at the straight time rate. To simplify computation of overtime, it is suggested that the straight time basic rate and payment in lieu of fringes be separately stated in the hourly rate column. In addition, the contractor shall check paragraph 4(b) of the statement to indicate that he or she is paying fringe benefits directly to his or her employees. Any exceptions shall be noted in Section 4(c).
Use of Section 4(c), Exceptions:
Any contractor who is making payment to approved plans, funds, or programs in amounts less than the wage determination required is obligated to pay the deficiency directly to the employees as wages in lieu of fringes. Any exceptions to Section 4(a) and 4(b), whichever the contractor may check, shall be entered in Section 4(c). Enter in the Exception column the craft, and enter in the Explanation column the hourly amount paid the employees as wages in lieu of fringes, and the hourly amount paid to plans, funds, or programs as fringes (see United States Code, Title 18, Section 1001 and Title 31, Section 3729).
56 CITY OF SALINAS FRINGE BENEFIT STATEMENT
CONTRACTOR OR SUBCONTRACTOR (Please Print) CONTRACT NUMBER DATE
DEPARTMENT OF INDUSTRIAL REGISTRATION
NUMBER
CONTRACTORS STATE LICENSE
BOARD NUMBER FEDERAL-AID PROJECT NUMBER
TO: RESIDENT ENGINEER OR DISTRICT LABOR COMPLIANCE OFFICER City of Salinas, Department of Public Works
Katherine Bonilla, PW Labor Compliance Officer I
200 Lincoln Avenue | Salinas | CA 93901
BUSINESS ADDRESS
Labor Compliance uses the following fringe benefits information (shown or referenced on wage rate determinations) paid to or on behalf of employees in various crafts or classifications to check payroll or apply to force account work on the above contract.
COMPLETE AND SUBMIT THIS FORM WITH THE FIRST CERTIFIED PAYROLL OR WHEN THERE HAVE BEEN CHANGES.
Classification Fringe Benefit Hourly Amount Name and Address of Plan, Fund, or Program Effective Date
Subsistence and/or Travel Pay
$
Vacation $
Health and
Welfare $
Pension $
Apprentice or
Training Fees $
Other $
Classification Fringe Benefit Hourly Amount Name and Address of Plan, Fund, or Program Effective Date
Subsistence and/or Travel Pay
$
Vacation $
Health and
Welfare $
Pension $
Apprentice or
Training Fees $
Other $
Classification Fringe Benefit Hourly Amount Name and Address of Plan, Fund, or Program Effective Date
Subsistence and/or Travel Pay
$
Vacation $
Health and
Welfare $
Pension $
Apprentice or
Training Fees $
Other $
I certify under penalty of perjury that fringe benefits are paid to the approved Plans, Funds, or Programs listed above.
NAME AND TITLE (Please Print)
ADA Notice For individuals with sensory disabilities, this document is available in alternate formats. For alternate format information, contact the Forms Management Unit at (916) 445-1233, TTY 711, or write to Records and Forms Management, 1120 N Street, MS-89, Sacramento, CA 95814.
STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION FORM CEM-2501 (REV 05/2019)
SIGNATURE BUSINESS TELEPHONE NUMBER
57 PAYROLL REPORTING FORM
58 LOCAL HIRING ADMINISTRATIVE MEMORANDUM 98-2
(Updated 07/20/98)
(Updated 03/01/03)
EFFECTIVE DATE: June 19, 1998
SUBJECT: GUIDELINES FOR IMPLEMENTATION OF
LOCAL HIRING FOR PUBLIC WORKS
(Responsible Department – Public Works)
PURPOSE:
These administrative guidelines implement Salinas City Code Chapter 12, Article IV (the “Ordinance”).
The terms used in these Administrative Guidelines shall be defined as in the Ordinance.
GENERAL POLICY and PROCEDURE:
A. PERSONS SUBJECT TO GUIDELINES:
These guidelines apply to all Contractors and Subcontractors who provide labor or materials for any Public Works Contract that is subject to competitive bidding requirements, unless prohibited by state or federal law.
B. LOCAL HIRING GOAL:
The Contractor shall make a good faith effort to hire qualified individuals, including any Subcontractor’s work force, who are residents of the Monterey Bay area, so that no less than 50% of the Contractor’s total construction workforce, including any Subcontractor work force, measured in labor work hours, shall be comprised of Monterey Bay Area residents. The documentation required by these Guidelines is intended to show the Contractor’s, and Subcontractor’s, good faith efforts towards that goal.
C. PERSONS WHO ARE LOCAL HIRES:
The local hiring goal applies to any “qualified individual” who is in a certified state or federally approved apprenticeship program in an applicable trade or has become a journeyperson in his or her applicable trade with 5 years’ experience or more.” In order to be considered a “local hire” each qualified individual must either:
1. Reside in the Monterey Bay Area (Monterey, Santa Cruz, and San Benito Counties) prior to the advertisement of the competitive bid on the Public Works Contract, or,
2. Be hired through a local hiring hall that has jurisdiction over all or part of the Monterey Bay Area.
D. GOOD FAITH EFFORT:
A good faith effort on the part of the Contractor or Subcontractor shall include a review of the current local hire requirements and existing staffing for compliance with the requirements. If they are not in 59 compliance, or need to do additional hiring for the project, the Contractor or Subcontractor shall, at a minimum, perform all of the following hiring and documentation efforts:
1. Advertise for qualified Monterey Bay Area residents in trade papers and newspapers that have a general circulation within the area;
2. Contact local recruitment sources to identify qualified individuals who are Monterey Bay Area residents (Public Works Administration shall maintain a List of Potential Local Hire Recruitment Sources in the Public Works office for review by any interested party. This list shall not be considered a complete record of all sources, but rather a catalogue of contacts that may provide referral numbers for assisting Contractors in meeting their local hiring obligations. The list shall be updated periodically.); and
3. Document and submit all efforts to meet the ordinance requirements on forms available in the Bid documents and at the Salinas Public Works Department.
E. NOTICE TO SUBCONTRACTORS:
The Contractor shall include in all Contracts with Subcontractors on City Public Works Contracts the language required by Salinas City Code Section 12-32 (6).
F. REQUIRED DOCUMENTATION:
The Contractor and/or Subcontractor shall complete all of the following documents and submit them within the time specified:
1. Statement Of Good Faith For Local Hire
Every Contractor participating in a competitive Bid on a Public Works Contract shall include a completed and signed Statement of Good Faith for Local Hire form, which will be supplied in the Bid, documents. If at any time during the term of the Contract additional employees or Subcontractors are hired for the project, a revised Statement of Good Faith For Local Hire form shall be completed, signed, and submitted, including any additional employees or Subcontractors, with the weekly prevailing wage statement as required in the Plans and Specifications of the project for the week immediately following the addition of employees or Subcontractors.
2. Local Hiring Residency Compliance Form
During the term of the Contract, a Local Hiring Residency Compliance Documentation form shall be completed, signed and submitted with each weekly prevailing wage statement as required in the Plans and Specifications of the project.
G. TRACKING AND MONITORING:
At the time of Bid opening, all documents and Contract language required in the Proposal and agreement shall be checked for compliance with this Article. Any Subcontractors listed in the Proposal shall also have their Contract submissions checked for the appropriate documentation and language at that time. The City employees opening the Bids shall also determine whether the names of any Contractors, Subcontractors, or Bidders have been disqualified by the City and are not authorized to perform City Contracts. If any Bidder or Subcontractor fails to comply with the good faith local hiring provisions required by the ordinance in its bid submissions prior to awards, the Bidder shall be declared to be a non-responsive Bidder by the City. (See Salinas City Code Section 12-33) H. ENFORCEMENT:
60 If the inspector and/or Public Works Contract administrator for the project have cause to believe there have been violations to the Local Hiring Ordinance, or any other term of the Contract, there shall be an investigation of the issue. Should the investigation show that violations have occurred, a written Finding of Noncompliance can be presented to the Contractor and subsequently to the Council, along with a Declaration of Irresponsibility, asking the Council to support the findings and issue the Declaration. The Contractor shall be notified at least 10 calendar days prior to the Council meeting and has the right to appeal the findings to the Council. (See Salinas City Code Sections 12-34 through 12- 37)
I. CONFLICT:
In the event of a conflict between the requirements of these Guidelines and the Local Hiring Ordinance, the terms of the ordinance shall prevail.
61 CITY OF SALINAS
ENGINEERING AND TRANSPORTATION DEPARTMENT
LOCAL HIRING RESIDENCY COMPLIANCE
DOCUMENTATION
In conformance with Article IV in Chapter 12 of the Salinas Municipal Code, each Contractor and Subcontractor shall complete and attach this Local Hiring Residency Compliance Documentation to each weekly prevailing wage statement as they are submitted to the City Engineer.
Project Title: Project No. For The Pay Period Ending
Contractor (or Subcontractor ): License No.
Address: City: State: Zip:
For each employee, complete residency compliance information by checking appropriate trade:
Employee Name: Classification/Trade:
** Resident of
Monterey Bay Area.
1. Journeyman,__ Apprentice,__Other,__
Trade:
Yes No
2. Journeyman, __ Apprentice,__ Other,__
Trade:
Yes No
3. Journeyman,__ Apprentice,__ Other,__
Trade:
Yes No
4. Journeyman,__ Apprentice,__ Other,__
Trade:
Yes No
5. Journeyman,__ Apprentice,__ Other,__
Trade:
Yes No
6. Journeyman,__ Apprentice,__ Other,__
Trade:
Yes No
7. Journeyman,__ Apprentice,__ Other,__
Trade:
Yes No
** Resident of Monterey Bay Area = Living in Monterey, Santa Cruz, San Benito Counties or hired through a local hiring hall with jurisdiction over the Monterey Bay Area.
2. Calculate total weekly project local hiring percentage based on all labor work hours reported on prevailing wage statement: .............................................................................................. _______%
3. I certify that the information contained in this form is true and correct, to the best of my knowledge, (Please sign all pages.) (Submitted under penalty of perjury, Salinas City Code, Section 12-31)
___________________________________________________________________________________________ Signature (signature in blue ink) Date
___________________________________________________________________________________________ Name (Please Print) Title or Position (Please Print)
Page_____ of_____
Revision Date March 2003 This Form May Be Copied as Needed 62 PUBLIC WORKS DEPARTMENT BID PROTEST
City of Salinas – Public Works Department
Bidder’s attention is directed to the, “CITY OF SALINAS SPECIAL PROVISIONS SECTION 2 PROPOSAL REQUIREMENTS AND CONDITIONS”, Subsection 2-1.3.
Today’s Date:
Project Title: Bid Opening Date:
Contractor:
Contact Name: Phone:
Address:
City: State: Zip:
Chapter 12-39. - Bid protests of the City Code provides: Any Contractor who has submitted a Bid but is not the apparent lowest responsible Bidder on a City Contract may file a protest. The Bid protest shall be filed with the City Clerk within three working days of the Bid opening. The City Council shall hear the Bid protest prior to adopting a resolution authorizing the Bid award and execution of the Contract. In cases where the Contract is not executed by the City pursuant to City Council resolution, the Bid protest shall be heard by the City Council prior to the time the City issues a Notice to Proceed or the appropriate City official executes the contract on behalf of the City. The protesting party may protest the Bid award for the City’s or successful Bidder’s failure to comply with the requirements of this article, the Bid documents, or any other applicable provision of this Code. The City Council shall sustain a Bid protest only if it finds evidence that award of the Bid would violate the Code or other applicable law. The decision of the Council shall be final.
The Contractor listed above wishes to protest one or more of the bid processes used to make the determination of the lowest responsible Bidder. The following is a statement that describes the circumstances and the issues under protest. (Additional sheet(s) can be attached as needed.) The following is a statement that clearly describes the remedy being recommended by the above Contractor (additional sheets can be attached as needed).
I certify that the information contained in this form is true and correct, to the best of my knowledge, (Please include this statement on all pages with an authorized signature).
Signature (signature in blue ink) Name (Please Print)
Title or Position (Please Print) Date
Number of Pages (including those attached)
Please be as specific as possible:
Please be as specific as possible:
63 CITY OF SALINAS NOTICE OF POTENTIAL CLAIM
DC-CEM-6201 (REV 7/00)
FOR CITY USE ONLY
Received by Date
(For Resident Engineer)
TO CONTRACT NUMBER DATE
(Resident Engineer)
The particular circumstances of this potential claim are described in detail as follows:
The reasons for which I believe additional compensation may be due:
The nature of the costs involved, and the amount of the potential claim are described as follows:
(If accurate cost figures are not available, provide an estimate, or describe the types of expenses involved) The undersigned originator (Contractor or Subcontractor as appropriate) certifies that the above statements are made in full cognizance of the California False Claims Act, Government Code sections 12650-12655.
The undersigned further understands and agrees that this potential claim to be further considered unless resolved, shall be restated as a claim in response to the States proposed final estimate in accordance with Section 9-1.07B of the Standard Specifications.
SUBCONTRACTOR or CONTRACTOR
(Circle One)
(Authorized Representative)
For subcontractor notice of potential claim
This notice of potential claim is acknowledged and forwarded by
PRIME CONTRACTOR
(Authorized Representative)
CEM-6201 (REV.
64 PART D –
SPECIAL PROVISIONS
65 CITY OF SALINAS
PUBLIC WORKS DEPARTMENT
NORTH MAIN STREET AND LAMAR STREET PEDESTRIAN
IMPROVEMENTS, PROJECT NO. 9362
STATE PROJECT NO. HSIPL 5045(041)
SECTION 1 SPECIFICATIONS AND PLANS
All work to be done under this Contract shall conform to the applicable requirements of the City of Salinas, Engineering and Transportation Department, Design Standards and Standard Specifications (Latest Edition), herein referred to as the Standard Specifications. The 2021 Revision of the California Manual of Uniform Traffic Control Devices (CA-MUTCD) relating to traffic control devices. The State Standard Specifications and Standard Plans, 2022 Edition (unless otherwise shown on the plans), herein referred to as State Standard Specifications, shall be used.
In the event of conflict between the Specifications and these Special Provisions, the latter shall take precedence over and be used in lieu of such conflicting portions. The listing of certain salient sections from the Standard Specifications and these Special Provisions shall not in any way relieve the Contractor of complying with each and every section of the Standard Specifications.
All work shall be consistent with the requirements of the City of Salinas Grading Standards as well as meeting the latest “Storm Water Development Standards” for new and redevelopment projects, and the City’s NPDES Permit, which can be found on the City's website, https://www.cityofsalinas.org/Your-Government/Find-aDepartment/Public-Works/Development-Engineering, or copies may be obtained at Development Engineering.
Wherever in the Special Provisions, Notice to Bidders, Proposal, Contract or other Contract documents the following terms are used; the intent and meaning shall be interpreted as follows:
State – California Department of Transportation
Public Works Department - City of Salinas
Director - City of Salinas
Division of Highways - City of Salinas
Engineer - City Engineer
Local Public Agency - City of Salinas
Owner - City of Salinas
SECTION 2 PROPOSAL REQUIREMENTS AND CONDITIONS
2-1.1 GENERAL
The Bidder’s attention is directed to the provisions in Section 2, “Proposal Requirements and Conditions”, of the Standard Specifications and these Special Provisions for the requirements and conditions which he/she shall observe in the preparations of the Proposal form and the submission of the Bid. The City reserves the right to award or withhold award of the project.
In addition to the Subcontractors required to be listed in conformance with the Provisions in Section 2-1.10, 66 “Subcontractor List”, of the State Standard Specifications , each Proposal shall have listed therein the portion of work that shall be done by each Subcontractor listed. A sheet for listing the Subcontractors is included in the Proposal.
The form of Bidder’s Bond mentioned in the last paragraph within the Provisions in Section 2, “Proposal Guaranty”, of the Standard Specifications shall be found following the signature page of the Proposal.
The Contractor, sub recipient, or Subcontractor shall not discriminate on the basis of a person's political or religious affiliation or belief, non-affiliation or non-belief, race, color, age, sex, sexual orientation, disability, marital, military status (past or present), and national origin in the performance of this Contract.
The Contractor shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of DOT assisted Contracts. Failure by the Contractor to carry out these requirements is a material breach of this Contract, which may result in the termination of this Contract or such other remedy as the recipient deems appropriate. Each Subcontract signed by the Bidder shall include this assurance. 2-1.2 EXAMINATION OF PLANS, SPECIFICATIONS, CONTRACT AND SITE OF WORK The Bidder shall examine carefully the site of work contemplated, the Plans and Specifications, and the Proposal and Contract Forms therefore. The submission of a Bid shall be conclusive evidence that the Bidder has investigated and is satisfied as to the conditions to be encountered, as to the character, quality, and scope of work to be performed, the quantities of materials to be furnished, and as to the requirements of the Proposal, Plans, Specifications, and the Contract.
All questions about the meaning or intent of the Contract Documents shall be submitted to the City of Salinas through the project page on the Planet Bids website. Replies will be issued by Addenda electronically on-line through the PlanetBids Vendor Portal website and ONLY to Bidders who are registered Prospective Bidders for this project. Questions received less than 9 calendar days prior to the date of the opening of bids will not be answered. Only questions answered by Addenda will be binding. Oral and other interpretations or clarifications will be without legal effect.
Bidder is cautioned to make such independent investigation and examination as he/she deems necessary to satisfy himself/herself as to conditions to be encountered in the performance of the work and with respect to possible local material sources, the quality, and quantity of material available from such property, and the type and extent of processing that may be required in order to produce material conforming to the requirements of these Special Provisions.
The availability or use of information described within the Provisions in Section 2-1.01 is not to be construed in any way as a waiver of the Provisions of the first paragraph of the State Standard Specification in Section 2-1.01 of these Special Provisions, and the Bidder is cautioned to make such independent investigation and examination as he/she deems necessary to satisfy himself/herself as to conditions to be encountered in the performance of the work and with respect to possible local material sources, the quality, and quantity of material available from such property and the type and extent of processing that may be required in order to produce material conforming to the requirements of these Special Provisions.
No information derived from inspection of records of investigation or compilation thereof made by the City of Salinas or from the City Engineer, or his/her assistants, shall in any way relieve the Bidder or Contractor from any risk or from properly fulfilling the terms of the Contract.
No information derived from inspection of records of investigation or compilation thereof made by the City of Salinas or from the City Engineer, or his/her assistants, shall in any way relieve the Bidder or Contractor from any risk or from properly fulfilling the terms of the Contract. 67 2-1.3 QUALITY ASSURANCE
The City of Salinas uses a Quality Assurance Program (QAP) to ensure a material is produced to comply with the Contract. The contractor may examine the records and reports of tests the City of Salinas performs if they are available at the job site. Schedule work to allow time for QAP 2-1.4 BID PROTEST FEE
Bid protests are limited to “Bidders” as defined in the Contract Documents. Any Bid protest must be submitted in writing to The City Clerk before 5 o’clock p.m. (as determined by the clock in the City Clerk’s Office) within 3 working days after Bid opening.
(a) Any protest of the proposed award of bid to the bidder deemed the lowest responsible bidder must be submitted in writing to the City no later than 5:00 P.M. within 3 working days following the date of the bid opening. If a bidder protests more than one bid, the bidder shall file a separate protest as to each bid being protested, complying with this section.
(b) The initial protest document must contain a complete statement of the basis for the protest. The protest must refer to the specific portion of the document or the specific statute that forms the basis for the protest.
The protest must include the name, address and telephone number of the person representing the protesting party. The protest must be signed and submitted under penalty of perjury. (c) The party filing the protest must concurrently transmit a copy of the initial protest document and any attached documentation to the bidder whose bid is being protested, as well as to all other parties with a direct financial interest that may be adversely affected by the outcome of the protest. Such parties shall include all other Bidders who appear to have a reasonable prospect of receiving an award depending upon the outcome of the protest. Faxed or emailed copies are acceptable, with confirmation of receipt by the bidder or person to whom it was sent.
(d) The protestor must have actually submitted a bid on the Project or have been specifically excluded from submitting a bid due to an action by the City. A subcontractor of a party submitting a bid on this Project may not submit a bid protest. A party may not rely on the bid protest submitted by another bidder but must timely pursue its own protest.
(e) The City Council shall hear the bid protest prior to adopting a resolution authorizing the bid award and execution of the contract. In cases where the contract is not executed by the City pursuant to City Council Resolution, the bid protest shall be heard by the City Council prior to the time the City issues a notice to proceed or the appropriate City official executes the contract on behalf of the City. The decision of the Council shall be final.
(f) The protestor shall also submit a non-refundable fee of $1,000.00 per protest via certified check made payable to the City of Salinas to reimburse its costs in reviewing and investigating the bid protest. Any protest submitted without the fee shall be returned without further action by the City. (g) Any protest not complying with this section shall be returned without further action by the City. (h) The procedure and time limits set forth in this paragraph are mandatory and are the Bidder’s sole and exclusive remedy in the event of bid protest. Bidder’s failure to comply with these procedures shall constitute a waiver of any right to further pursue the bid protest, including filing a Government Code Claim or any legal proceedings.
SECTION 3 AWARD AND EXECUTION OF CONTRACT
The Contractor’s attention is directed to the Provisions in Section 3, “Award and Execution of Contract”, of the Standard Specifications and Section 2 “Proposal Requirements and Conditions” of these Special Provisions for the requirements and conditions concerning award and execution of the Contract. 68 If the Agency awards the contract, the award is made to the lowest responsible bidder. The City reserves the right to reject all proposals, depending on available funding.
The Contract shall be executed by the successful Bidder and shall be returned, together with the Contract bonds, to the Agency so that it is received within 15 working days, not including Saturdays, Sundays and legal holidays, after the Bidder has received the Contract for execution. Failure to do so shall be just cause for forfeiture of the proposal guaranty. The executed Contract documents shall be delivered to the following address: City of Salinas, Attn: City Clerk, 200 Lincoln Avenue, Salinas CA 93901.
Certificates of Insurance shall be furnished by the Contractor and shall be returned with the signed Contract and Contract bonds within 15 calendar days after receipt. The Notice to Proceed with the work shall not be issued by the City Engineer’s office until all such documents are submitted.
The Contractor shall have 30 calendar days immediately following award of Contract (not notice to proceed) to furnish materials submittals.
In determining the lowest “responsible” Bidder, consideration shall be given to the general competency of Contractor in regard to the work covered by the Proposal. To this end each Proposal shall be supported by the “Bidder’s Statement of Financial Responsibility, Technical Ability, and Experience” on the form(s) found herein.
Failure of the Bidder to provide requested information in a complete and accurate manner shall be considered nonresponsive resulting in rejection of the Bid. Additionally, the City of Salinas reserves the right to disqualify or refuse to consider a Proposal if a Bidder is in default for any of the following reasons:
a) Lack of competency and adequate machinery, plant, and other equipment, as revealed by the documents requested.
b) Uncompleted work, which in the judgment of the City Engineer, might hinder or prevent the prompt completion of additional work if awarded.
c) Failure to comply with any regulation of the City of Salinas; and d) Default under previous Contracts.
If awarded, this Contract shall be awarded to the responsible Bidder submitting the lowest Bid who meets the financial and technical requirements. The City of Salinas reserves the right to withhold award of Bid for 90 calendar days from the Bid opening date.
3-1.1 LABOR NONDISCRIMINATION
Attention is directed to the following Notice that is required by Chapter 5 of Division 4 of Title 2, California Code of Regulations and the City’s Federal Mandated Disadvantage Business Enterprise (DBE) Program.
NOTICE OF REQUIREMENT FOR NONDISCRIMINATION PROGRAM
(GOV. CODE, SECTION 12990)
Your attention is called to the “Nondiscrimination Clause”, set forth in the Provisions in Section 7 1.02I(2), “Labor Nondiscrimination”, of the State Standard Specifications, which is applicable to all nonexempt State Contracts and Subcontracts, and to the “Standard California Nondiscrimination Construction Contract Specifications” set forth therein. The Specifications are applicable to all nonexempt state construction Contracts and Subcontracts of $5,000 or more.
Furthermore, the prime Contractor or Subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this Contract. Failure by the Contractor to carry out these requirements is a material breach of this Contract, which may result in the termination of this Contract or such other remedy, as recipient (i.e., the City of Salinas) deems appropriate. 69 3-1.2 WAGE DETERMINATION
The higher wage rate, BASIC WAGE RATES (State Prevailing Wage rate) or Davis-Bacon Wage Rates, shall be applicable to this Contract.
All wage scales shall be in accordance with applicable determinations made by the Director of the Department of Industrial Relations (“DIR”) of the State of California, as provided by Article 2, Chapter 1, Division 2, Part 7 of the Labor Code of the State of California, commencing with Section 1771. In accordance with Section 1773.2 of the said Labor Code, copies of the aforesaid determinations of the Director of the DIR are available on the website address http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm They shall apply to the Construction Contract and all Subcontractors thereunder.
If there is a difference between the minimum wage rates predetermined by the Secretary of Labor and the general prevailing wage rates determined by the Director of the California Department of Industrial Relations for similar classifications of labor, the Contractor and Subcontractors shall pay not less than the higher wage rate. The Department shall not accept lower State wage rates not specifically included in the Federal minimum wage determinations. This includes “helper” (or other classifications based on hours of experience) or any other classifications not appearing in the Federal wage determinations. Where Federal wage determinations do not contain the State wage rate determination otherwise available for use by the Contractor and Subcontractors, the Contractor and Subcontractors shall pay not less than the Federal minimum wage rate which most closely approximates the duties of the employees in question. The wage rates determined by the Director of DIR and published in the Department of Transportation publication entitled General Prevailing Wage Rates refer to expiration dates. If the published wage rate does not refer to a predetermined wage rate to be paid after the expiration date, said published rate of wage shall be in effect for the life of this Contract. If the published wage rate refers to a predetermined wage rate to become effective upon expiration of the published wage rate and the predetermined wage rate is on file with the DIR, such predetermined wage rate shall become effective on the date following the expiration date and shall apply to this Contract in the same manner as if it had been published in said publication. If the predetermined wage rate refers to one or more additional expiration dates with additional predetermined wage rates, which expiration dates occur during the life of this Contract, each successive predetermined wage rate shall apply to this Contract on the date following the expiration date of the previous wage rate. If the last of such predetermined wage rates expires during the life of this Contract, such wage rate shall apply to the balance of the Contract.
The "Statement of Compliance" and "Payroll Report" shall be on forms furnished by the City. Reduced copies of the “Statement of Compliance” and “Payroll Report” forms are attached in Part “C” of these Specifications. No other forms shall be accepted.
Additionally, all contractors and subcontractors must furnish certified payroll records directly to the Labor Commissioner (aka Division of Labor Standards Enforcement) on a weekly basis and in the format prescribed by the DIR, which may include electronic submission. 3-1.3 DIR REGISTRATION
A contractor or subcontractor shall not be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered and qualified to perform public work pursuant to Section 1725.5.
It is not a violation of this section for an unregistered contractor to submit a bid that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 at the time the contract is awarded.
All Contractors (prime and subs) must possess and maintain such registration with DIR in order to be awarded and to perform work on public works project. The following is the link to DIR’s Contractor Registration searchable database: https://cadir.my.salesforce-sites.com/ContractorSearch. 70 3-1.4 SUBCONTRACTING
Per section 5-1.13 of the 2022 Caltrans Standard Specification, Prime contractor shall perform work equaling at least 30 percent of the value of the original total bid with your employees and with equipment you own or rent, with or without operators.
Each subcontractor shall have an active and valid:
1. State contractor license with a classification appropriate for the work to be performed (Business & Professions Code section 700 et seq.).
2. Public Works contactor registration number with the Department of Industrial Relations.
3. City of Salinas business license.
SECTION 4 BEGINNING OF WORK, TIME OF COMPLETION, LIQUIDATED DAMAGES
AND TEMPORARY SUSPENSION OF WORK
The Contractor’s attention is directed to the Provisions of Section 8, “Prosecution and Progress”, Section 8-1.03, “Beginning of Work”, Section 8-1.06, “Time of Completion”, of the Standard Specifications and also (Section 8-
1.10, “Liquidated Damages”, of the State Standard Specifications) and the following Provisions:
The Contractor shall furnish the City Engineer with a statement from the vendor that the order for the electrical materials from the vendor required for this Contract has been received and accepted by said vendor and said statement shall be furnished within 10 calendar days of receipt of approved submittals after the Notice to Proceed.
Said statement shall give the date that the electrical materials shall be shipped. If the Contractor has the necessary materials on hand, he/she shall not be required to furnish said vendor’s statement.
The Contractor shall begin work within 15 calendar days after the issuance of the Notice to Proceed. This work shall be diligently prosecuted to completion before the expiration of 70 WORKING DAYS beginning on the fifteenth calendar day after the date shown on the Notice to Proceed (this does not include the allotted 30 calendar days for material submittals, the ordering, and receiving of materials).
A working day shall be any day other than a legal holiday, Saturday, or Sunday or designated non-workday on which the normal working forces of the Contractor should proceed with regular work for at least 6 hours toward completion of the Contract. If the Contractor schedules work on designated non-work day(s) such as weekend or holidays, the Contractor shall reimburse the City of Salinas for inspection services rendered by the City of Salinas for said services during applicable non-working days unless the City requires the Contractor to work on a non-working day.
The Contractor shall pay to the City of Salinas the sum of $1,000.00 per day, for each and every calendar day delay in finishing the work in excess of the number of working days prescribed above.
Before work may begin, a pre-construction conference/virtual meeting shall be held at the office of the City Engineer for the purpose of discussing with the Contractor the scope of work, Contract Plans, Specifications, existing conditions, materials to be ordered, equipment to be used, and all essential matters pertaining to the prosecution of and the satisfactory completion of the project as required. The Contractor’s representative at this conference/virtual meeting shall include all major superintendents for the work and may include major Subcontractors.
The first paragraph within the Provisions in Section 8-1.03 of the State Standard Specifications is amended by adding the following:
The Contractor shall notify the City Engineer, in writing, of his/her intent to begin work at least 5 calendar days in advance before work is begun for this project. The notice shall be delivered to 71 the office of the City Engineer and shall specify the date the Contractor intends to start. If the project has more than one location of work, a separate notice shall be given for each location.
The first indented paragraph of the third paragraph within the Provisions in Section 8-1.03 of the State Standard Specifications is amended to read:
Notice in writing of the Contractor’s intention to start work prior to approval, specifying the date on which he/she intends to start, shall be given to the City Engineer at least 5 calendar days in advance.
The Contractor shall immediately comply with written order of the City Engineer to suspend work wholly or in part in accordance with the Provisions in Section 8-1.06 of the State Standard Specifications and these Special Provisions.
PROMPT PROGRESS PAYMENT TO SUBCONTRACTORS
A prime Contractor or Subcontractor shall pay any Subcontractor not later than 7 calendar days of receipt of each progress payment in accordance with the Provision in Section 7108.5 of the California Business and Professions Code concerning prompt payment to Subcontractors. The 7 calendar days are applicable unless a longer period is agreed to in writing between the Contractor and the City Engineer. Any delay or postponement of payment over 30 calendar days may take place only for good cause and with the City Engineer prior written approval. Any violation of Section 7108.5 shall subject the violating Contractor or Subcontractor to the penalties, sanction, and other remedies of that Section. Federal law (49CFR26.29) require than any delay or postponement of payment over 30 calendar day of receipt of each payment may take place only for good cause and with the City’s prior written approval. These requirements shall not be construed to limit or impair any contractual, administrative, or judicial remedies otherwise available to the prime Contractor or Subcontractor in the event of a dispute involving late payment or nonpayment by the prime Contractor, deficient subcontract performance, or noncompliance by a Subcontractor. This Provision applies to both Contractors and Subcontractors.
PROMPT PAYMENT OF FUNDS WITHHELD TO SUBCONTRACTORS
The City of Salinas shall hold retainage from the prime Contractor and shall make prompt and regular incremental acceptances of portions, as determined by the City of Salinas, of the Contract work, and pay retainage to the prime Contractor based on these acceptances. The prime Contractor, or Subcontractor, shall return all monies withheld in retention from all Subcontractors within seven 7 calendar days after receiving payment for work satisfactorily completed and accepted including incremental acceptances of portions of the Contract work by the City of Salinas.
Any delay or postponement of payment may take place only for good cause and with the City Engineer prior written approval. Any violation of this provision shall subject the violating prime Contractor or Subcontractor to the penalties, sanctions, and other remedies specified in Section 7108.5 of the California Business and Professions Code and Section 10262 of the California Public Contract Code. This requirement shall not be construed to limit or impair any contractual, administrative, or judicial remedies otherwise available to the prime Contractor or Subcontractor in the event of a dispute involving late payment or nonpayment by the prime Contractor, deficient subcontractor performance and/or noncompliance by a Subcontractor. This clause applies to both DBE and nonDBE subcontractors.
SECTION 5 GENERAL
SECTION 5-1 MISCELLANEOUS
5-1.1 SOUND CONTROL REQUIREMENTS
The Contractor shall comply with all local sound control and noise level rules, regulations and ordinances which apply to any work performed pursuant to the Contract.
72 Each internal combustion engine, used for any purpose on the job or related to the job, shall be equipped with a muffler of a type recommended by the manufacturer. No internal combustion engine shall be operated on the project without said muffler.
Full compensation for conforming to the requirements of this section shall be considered as included in the prices paid for the various Contract items of work involved and no additional compensation will be allowed therefore. 5-1.2 WORK TO BE DONE BY OTHERS
Miscellaneous items of work not included under the various Proposal items and as shown on the Plans, "N.I.C." and/or "By Others", will be done by others and is not a part of this Contract.
No additional compensation will be afforded for scheduling or rescheduling of work to allow for the work by others. However, time extension will be granted if Contractor's overall progress is impeded by the work of others.
Work to be done by others shall include, but is not limited to the following:
1. Relocations and adjustments of utility company facilities shall be performed by various utility companies, if necessary and as required.
5-1.3 DISCREPANCIES
Should the Contractor at any time discover any discrepancy or mistake in a drawing or Specification, any variation between dimension on drawings and measurements at site, or any lack of dimensions or other information, he/she shall report at once to the Engineer for correction and shall not proceed with work affected thereby until such correction has been made.
5-1.4 PERMITS AND LICENSES
Attention is directed to Section 7-1.04, “Permits and Licenses”, of the Standard Specifications, and these Special Provisions.
The Contractor and approved Subcontractor shall obtain all necessary licenses (a valid City of Salinas business license), Building Permit from the City’s Permit Center, City of Salinas Transportation Permit if necessary (including State Permit if applicable), and any other permits required for the project prior to beginning of construction.
All permit fees paid by the Contractor will not be reimbursed by the City of Salinas. The costs for any Underground Service Alert (“U.S.A.”) shall be borne by the Contractor.
Should the permit require specialty testing, payment for necessary materials, and specialty testing including testing results and reports are outside the scope of this Contract and shall be provided by the City of Salinas.
The costs for any retesting as a result of failed tests shall be borne by the Contractor and no additional compensation shall be allowed therefore. All testing labs shall be approved by the City Engineer prior to retesting.
The City of Salinas will provide the appropriate material testing for this project.
The Contractor shall comply with all requirements of the Division of Industrial Safety and the DIR. 5-1.5 INCREASE OR DECREASE QUANTITY
Delete Section 4-1.03B of the Standard Specifications in its entirety. The City reserves the right to increase or decrease the quantity specified in the Proposal, as deemed necessary, by more than 25% and eliminate any item or work without the adjustment of Contract Unit Prices. 73 5-1.6 ITEMS NOT LISTED
Items of labor and materials which are not specifically listed in the Proposal and these Special Provisions as pay items, but which are shown and/or mentioned on the Plans or are required to be done to complete the overall project, shall be considered included in other pay items, and no additional compensation will be allowed therefore.
5-1.7 LEGAL RELATIONS AND RESPONSIBILITIES AND MAINTAINING TRAFFIC The Contractor's attention is directed to Section 7 of the Standard Specifications.
The Contractor’s attention is directed to the Provisions in Section 7-1.01F, “Air Pollution Control”, of the Standard Specifications. The Contractor shall abate dust nuisance by cleaning, sweeping, and sprinkling with water during all phases of construction including weekends, holidays, and any other times as directed by the City Engineer. The use of water or other materials that results in mud on the public streets shall not be permitted as a substitute for sweeping. The Contractor shall submit a contact phone number. The Contractor shall respond to dust control abatement requests within four (4) hours of receiving notification. Should the Contractor fail to respond to such notice, the City shall cause to have the abatement completed by any available construction team and deduct that cost from any funds due the Contractor. Payment for dust control abatement and sweeping shall be considered as included in the contract price paid for the various items of work involved and no additional compensation shall be allowed, therefore.
The Contractor’s attention is directed to the Provisions in Section 7-1.01G, “Water Pollution”, of the Standard Specifications. No mud, asphalt, concrete, or cement slurry resulting from saw cutting is allowed to drain into the City’s catch basins. In compliance with the City’s NPDES permit, for sites less than one-acre ground disturbance, the Contractor shall submit an Erosion & Sediment Control (ES&C) Plan for approval by the City Engineer. In compliance with the Clean Water Act (CWA) and the State’s Construction General Permit (CGP) requirements, for sites (1) disturbing one acre or greater or (2) disturbing less than one acre but are part of a larger common plan of development, the Contractor shall enroll in the State’s CGP. The Contractor must submit a Storm Water Pollution Prevention Plan (SWPPP), including the filing of a “Notice of Intent” (NOI), to the State Water Resources Control Boards (SWRCB) via SMARTs and the City for review.
The SWPPP shall contain erosion and sediment control Best Management Practices (BMPs) for the Contractor’s construction activities in accordance with the City’s NPDES permit requirements. Construction activity subject to the State’s permit includes clearing, grading, and disturbances to the ground such as stockpiling or excavation but does not include regular maintenance activities performed to restore the original line, grade, or capacity of the facility. Construction site erosion and sediment control BMPs must be in place prior to commencement of construction. Additionally, the project must have a WDID# assigned by the State prior to initiation of grading activities. The requirements of the State’s CGP are intended to be implemented on a year-round basis, not just during rainy season (Oct 1 – Apr 30).
Payment for development and implementation of the SWPPP, as well as compliance with the City's NPDES Construction Site Management requirements shall be as included in the prices paid in Contract items of work as listed in the Proposal and no additional compensation shall be allowed therefore.
The Contractor shall comply with the requirements of CAL-OSHA, the applicable provisions of local, state, and federal regulations governing the project work.
For Traffic Maintenance, the Contractor’s attention is directed to Section 7-1.08, “Public Convenience”, Section 12-2.02, “Flagging Costs”, and 7-1.09, “Public Safety”, of the Standard Specifications and these Special Provisions. Nothing in these Special Provisions shall be construed as relieving the Contractor from his/her responsibility as provided in said Section 7-1.09. Contractor shall provide delineators for traffic safety:
A. Whenever immediate action is required to prevent impending injury, death, or property damage, and precautions which are the Contractor's responsibility have not been taken and are not expected to be taken, 74 the City may, after reasonable attempts to notify the Contractor, cause such precautions to be taken and shall charge the cost thereof against the Contractor, or may deduct such cost from any amount due or becoming due from the City. City action or inaction under such circumstances shall not be construed as relieving the Contractor of his/her surety from liability.
B. The Contractor shall notify the Police, Fire, Traffic, Monterey-Salinas Transit, Engineering Department of jurisdictional agencies involved, affected property owners and businesses, and news media (radio, TV, newspaper) at least 48 hours in advance of any work that will delay traffic. The Contractor shall cooperate with local authorities relative to handling traffic though the area and shall make his/her own arrangements relative to keeping the working area clear of parked vehicles.
The Contractor shall also be responsible for compliance with additional public safety requirements which may arise during construction. He/she shall exercise special caution against dangerous conditions and shall provide, install and maintain temporary barricades and fencing as may be necessary to protect the public. All construction traffic control devices shall be in place and operational prior to beginning work or different phases throughout the contract. During construction and within the area of work barricades, signs, lights, flashers and other safety devices shall be used by the Contractor to direct vehicular and pedestrian traffic. During any day between 9:00 a.m. and 4:00 p.m., the Contractor may limit traffic to one lane in each direction with approved traffic control measures, unless otherwise directed by the City Engineer.
During construction and within the area of work barricades, signs, lights, flashers and other safety devices shall be used by the Contractor to direct vehicular and pedestrian traffic. Unless otherwise directed by the City Engineer, the Contractor shall maintain pedestrian and two-way vehicular traffic on the streets at all times. Full closure of any streets will not be allowed unless approved by the City Engineer. Traffic safety devices shall be in good repair at all times. Traffic safety devices in need of repair or paint shall be removed immediately from the project on order of the Project Inspector. Upon completion of work, the Contractor shall promptly remove all signs and warning devices.
C. Personal vehicles of the Contractor’s employees shall not be parked on the traveled way or shoulders, including any section closed to public traffic.
Whenever vehicles or equipment are parked within six feet of a traffic lane, the shoulder area shall be closed with florescent traffic cones or portable delineators place on a taper in advance of the parked vehicles or equipment and along the roadway at 25-foot intervals to a point not less than 25 feet past the last vehicles or piece of equipment. A minimum of 9 cones or portable delineators shall be used for the taper. A W20-1 (Road Work Ahead) or C24 (CA) (Shoulder Work Ahead) sign shall be mounted on a telescoping flag tree with flags. The flag tree shall be placed as directed by the City Engineer.
All traffic cones used on the project shall conform to the requirements for fluorescent traffic cones in said Section 7-1.092. The top of fluorescent traffic cones used in the work during the hours of darkness as defined in Division 1, Section 280, of the California Vehicle Code, shall be covered by a 7-inch flexible vinyl reflective cone sleeve.
The provisions in Section 12-2.02, "Flagging Costs", of the Standard Specifications are amended to provide that the entire cost of furnishing all flagmen will be borne by the Contractor.
D. Where work is to be performed on private properties (removal and construction of walks, driveway, etc.), the City Engineer will obtain written permission for right-of-entry from the respective owner prior to performing the work. No work shall be commenced by the Contractor until such permission has been granted and until notified by the City Engineer. The Contractor shall be responsible for any and all property damage and public liability resulting from his/her operation on said private properties.
E. Unless otherwise directed by the City Engineer, the Contractor shall at all times maintain vehicular and pedestrian access to all properties fronting City streets. The Resident City Engineer shall determine if temporary driveways will be necessary within the limits of work during construction. Traffic shall be maintained on one-half of the street at all times. The Contractor's special attention is directed to Section 10 of the Standard Specifications regarding dust control requirements. The Contractor shall abate dust 75 nuisance by cleaning, sweeping, and sprinkling with water, or other means as necessary during all phases of construction including weekends, holidays and any other times as necessary. Cleanup expenses to the City at various job sites due to the Contractor's failure to comply with the provisions in the Standard Specifications and these Special Provisions will be charged to the Contractor. The use of water which may result in mud on public streets will not be permitted as substitute for sweeping or other materials. Payment for dust control shall be considered as included in the various pay items and no additional compensation shall be allowed, therefore.
F. The Contractor shall provide necessary safeguards and shall exercise caution against injury or defacement of any existing site improvements and plantings. The Contractor shall be responsible for any damage resulting from his/her operations and shall repair or replace such damage at his/her own expense. No trucks or vehicles of any kind shall be allowed to pass over area unless adequate protection is provided.
Unless designated otherwise, all existing improvements shall be repaired or replaced, in kind, at the Contractors expense.
Temporary ramps, backfill, or covers for incomplete trenching/backfill operations shall also be furnished by the Contractor at the end of each day’s work for the protection of vehicular and pedestrian traffic.
The Contractor shall be responsible for any damage to the work which occurs before final acceptance. He/she is to securely cover all openings into the systems and protect all apparatus, equipment or appliance, both before and after being set in place, to prevent obstructions in the pipes and breakage, misuse or disfigurement of the apparatus, equipment or appliance. Contractor shall be responsible for damage to all existing utilities, whether or not they are indicated on the drawings.
G. Contractor shall provide delineators for traffic safety until such time as all cat tracking has been performed.
Cat tracking shall be completed within 8 hours of completed paving/resurfacing at the respective location and shall be maintained in a legible and traffic safety manner by the Contractor until final striping or pavement markings are in place.
H. Payment - The cost of furnishing all flagmen and police officers, and maintaining traffic as described herein and under the provisions in Section 7-1.08, "Public Convenience"," 7-1.09, "Public Safety", and Section 12-2.02, "Flagging Costs", and for complying with the provisions of these Special Provisions shall be included in the various items of work listed in the proposal, and no additional compensation shall be allowed therefore.
I. Protection of storm drain inlets and/or adjacent waterways shall be in place at all times during construction.
Tracking of mud, sediment, concrete washout, trash or other construction-related materials or wastes are not allowed to be discharged in the public rights of way, on private streets, or into the City’s storm drain system. Any such discharges shall be cleaned up at the end of the current work shift in which the discharge occurred, or at the end of the current workday, whichever comes first.
J. Stockpiles shall be adequately covered to avoid contact with rainfall and prevent soil movement by water and/or wind. Runoff containing sediments shall be captured in secondary containment structures and either treated to remove sediments prior to discharge or infiltrated onsite. No release of hazardous substances such as oils, paints, thinners, fuels, concrete washout and other chemicals is allowed; if such a spill occurs that may threaten local water quality, contractor must call 911 immediately and notify City public works staff.
5-1.8 INSPECTIONS AND CONTROL OF WORK
In all cases where inspection of the work is required and/or where portions of the work are specified to be performed under the direction and/or inspection of the City Engineer, the Contractor shall notify the City Engineer at least 48 hours in advance of the time such inspection and/or direction is required. 76 The Contractor’s attention is directed to Section 5-1.08 of the Standard Specifications. In addition to the requirements of said section, the Contractor’s representative shall notify the Engineer daily of the following day’s proposed work schedule in order to plan for appropriate inspections. The Contractor’s Representative shall also submit a daily Report of the day’s construction activity for review and approval. The daily report shall contain the name, classification and detailed task listing, of all personnel and equipment, including all Subcontractors, at work that day.
All work and materials shall be subject to inspection at all times by representatives of the City Engineer.
Before starting work, the Prime Contractor shall assign a representative to:
1. Receive the City Inspector/Engineer's orders
2. Implement the City Inspector/Engineer's orders
3. Supervise the workers
4. Coordinate the Subcontractors' work
Payment for submitting the Contractor’s daily report and notification of the next day work schedule under this section shall be considered included in the various contract prices, and no additional compensation shall be allowed, therefore.
5-1.9 CLOSING OF UNINSPECTED WORK
Contractor shall not allow nor cause any of his work to be covered or enclosed until it has been inspected and approved by the City Engineer. Should any of his work be enclosed or covered before such inspection and approval he shall uncover the work at his own expense and after inspection make all repairs necessary to restore his work to its original condition.
5-1.10 COORDINATION AND COOPERATION
The Contractor shall schedule operations to cooperate and work harmoniously with City forces, Utility Companies, affected property owners and tenants, other Contractors, and the City of Salinas during the execution of this Contract; coordinating all activities to prevent unnecessary conflicts, delays, and disruptions to the progress of the project. Scheduling of construction activities should be in conformance with Caltrans Construction Site BMP SS1 (“Scheduling”), with every effort made to perform the Grading and Clearing and Grubbing operations during dry season (May 1 – Sept 30).
The construction progress schedule under Section 8-1.04 of the Standard Specifications is required of this Contract and such schedule shall show the coordination between the Contractor and utility companies to minimize delays to the overall progress of the work.
5-1.11 OPEN AND/OR TRENCH EXCAVATIONS DEEPER THAN FOUR FEET BELOW
THE SURFACE
The Contractor shall promptly and before the following conditions are disturbed, notify the City Engineer in writing of any:
Material that the Contractor believes may be material that is hazardous waste, as defined in Section 25117 of the Health and Safety Code, which is required to be removed to a Class I, Class II or Class III disposal site in accordance with the existing law.
Subsurface or latent physical conditions at the site differing from those indicated. 77 Unknown physical conditions at the site of any unusual nature, different materially from those ordinarily encountered and generally recognized as inherent in work of the character provided for in the Contract.
Should the conditions materially differ or do involve hazardous waste, any additional work will be per Section 4-
1.05 “Changes and Extra Work” of the State Standard Specifications.
Your attention is directed to Section 9-1.22 “Arbitration”, of the State Standard Specifications. In the event of a dispute as to whether the conditions materially differ or do involve hazardous waste, the Contractor shall continue to proceed with all work to be performed under the Contract and shall retain all rights provided either by Contract or by law which pertain to the resolution of any dispute or protest. 5-1.12 GRAFFITI
The Contractor shall remove all graffiti from any equipment and/or structures (any type), new or existing within the limits of project within 24 hours daily throughout the contract. The contractor shall not bring any equipment to the project site with graffiti on it.
Payment for graffiti removal, if required, shall be borne by the Contractor and no additional compensation shall be allowed, therefore.
5-1.13 PUBLIC SAFETY
The Contractor shall provide for the safety of traffic and the public in accordance with the Provisions in Section 7
1.09, “Public Safety”, of the Standard Specifications and these Special Provisions.
The Contractor shall install temporary railing (Type K) between any lanes carrying public traffic and any excavation, obstacle, or storage area when the following conditions exist:
1) Excavations – Any excavation, the near edge of which is 12’ or less from the edge of the lane, except:
a) Excavations covered with sheet steel or concrete covers of adequate thickness to prevent accidental entry by traffic or the public
b) Excavations less than 1’ deep
c) Trenches less than 1’ wide for irrigation pipe or electrical conduit, or excavations less than 1’ in diameter
d) Excavations parallel to the lane for the purpose of pavement widening or reconstruction e) Excavations in side slopes, where the slope is steeper than 4:1 f) Excavations protected by existing barrier or railing. 2) Temporarily Unprotected Permanent Obstacles – Whenever the work includes the installation of a fixed obstacle together with a protective system, such as a sign structure together with protective railing, and the Contractor elects to install the obstacle prior to installing the protective system; or whenever the Contractor, for his/her convenience and with permission of the City Engineer, removes a portion of an existing protective railing at an obstacle and does not replace such railing complete-in-place during the same day.
3) Storage Areas – Whenever material or equipment is stored within 12’ of the lane and such storage is not otherwise prohibited by these Special Provisions. Chemicals or hazardous materials shall not be stored in these areas.
The approach end of temporary railing (Type K) installed in accordance with the requirements within the Provisions in this Section “Public Safety” and in Section 7-1.09, “Public Safety”, of the Standard Specifications 78 shall be offset a minimum of 15’ from the edge of the traffic lane open to public traffic. The temporary railing shall be installed on a skew toward the edge of the traffic lane of not more than 1’ transversely to 10’ longitudinally with respect to the edge of the traffic lane. If the 15’ minimum offset cannot be achieved, the temporary railing shall be installed on the 10 to 1 skew to obtain the maximum available offset between the approach end of the railing and the edge of the traffic lane, and an array of temporary crash cushion modules shall be installed at the approach end of the temporary railing.
Temporary railing (Type K) shall conform to the Provisions in Section 12-3.08, “Temporary Railing (Type K)”, of the Standard Specifications. Temporary railing (Type K) shall conform to the details shown on the State Standard Plan No. T3. Temporary railing (Type K) fabricated prior to January 1, 1993, and conforming to the 1988 State Standard Plan No. B11 30 may be used, provided the fabrication date is printed on the required Certificate of Compliance.
The fourteenth paragraph of the Provisions in Section 12-3.08, “Temporary Railing (Type K)”, of the State Standard Specifications is amended to read:
Each rail unit placed within 10’ of a traffic lane shall have a reflector installed on top of the rail as directed by the City Engineer. A Type OM-3L or OM-3R marker panel shall also be installed at each end of railing installed adjacent to a two-lane, two-way highway and at the end facing traffic of railing installed adjacent to a one-way roadbed. If the railing is placed on a skew, the marker shall be installed at the end of the skew nearest the traveled way. Type OM-3L or OM-3R marker panels shall conform to the Provisions in Section 82, “Markers and Delineators”; of the Standard Specifications except that the Contractor shall furnish the marker panels.
Reflectors on temporary railing (Type K) shall conform to the Provisions in the State Standard Specifications.
Temporary crash cushion modules shall conform to the Provisions in the State Standard Specifications.
Except for installing, maintaining, and removing traffic control devices whenever work is performed or equipment is operated in the following work areas the Contractor shall close the adjacent traffic lane unless otherwise provided for within these Special Provisions:
Approach speed of public traffic (posted limit)
Miles Per Hour Work Areas
Over 45 Within 6’ of a traffic lane but not on a traffic lane 35 to 45 Within 3’ of a traffic lane but not on a traffic lane The lane closure Provisions of this Section shall not apply if permanent or temporary railing or barrier protects the work area.
When traffic cones or delineators are used to delineate a temporary edge of traffic lane, the line of cones or delineators shall be considered to be the edge of traffic lane; however, the Contractor shall not reduce the width of an existing lane to less than 10’ without written approval from the City Engineer.
When work is not in progress on a trench or other excavation that required closure of an adjacent lane, the traffic cones or portable delineators used for the lane closure shall be placed off of and adjacent to the edge of the traveled way. The spacing of the cones or delineators shall be not more than the spacing used for the lane closure.
Suspended loads or equipment shall not be moved nor positioned over public traffic or pedestrians. 79 5-1.14 AREAS FOR CONTRACTOR’S USE
The street right-of-way shall be used only for purposes that are necessary to perform the required work. The Contractor shall not occupy the right-of-way, or allow others to occupy the right-of-way, for purposes, which are not necessary to perform the required work.
SECTION 6 SAFETY AND HEALTH
6-1.1 CONTRACTOR’S RESPONSIBILITY FOR SAFETY
The Contractor certifies that he/she is experienced and qualified to anticipate and meet the safety and health requirements of this Project. For informational purposes only the Contractor shall submit to the City a copy of their Injury and Illness Prevention Program. The Contractor shall be responsible for initiating, maintaining and supervising all safety precautions and programs in connection with the Work. This requirement will apply continuously 24 hours a day every day until final acceptance of the Work and shall not be limited to normal working hours. The duties of the City, Engineer and Inspector do not include review of the adequacy of the Contractor’s safety measures in, on, or about the site and vicinity.
A. Safety Officer: The Contractor shall designate a fully trained and responsible member of his organization at the site whose duty shall be prevention of hazards and accidents and who shall have the authority to direct work for the Contractor.
B. Safety Supervisor: The Contractor shall designate Safety Supervisors for each work site. One Safety Supervisor may be the Safety Officer. The other Safety Supervisors shall work for the Safety Officer.
Each shall be fully trained for the type of work being performed and shall have authority to direct the Contractor's work.
6-1.2 SAFETY MEASURES
The Contractor shall comply with all laws, ordinances, codes, rules, regulations and lawful orders of any public authority having jurisdiction for the safety of persons or property or to protect them from damage, injury or loss.
The Contractor shall maintain copies of all documents mentioned or referenced in this Section readily available at the site until the work is completed. In the event the Contractor fails to observe any of the necessary safety provisions, the Owner may stop the work and direct the Contractor to comply with the applicable provisions, or may order the necessary work to be done by others. All impacts, both monetary and time-related, associated with stoppage of the work in order to comply with the City's directives pertaining to safety requirements, and all costs of having the necessary work done by others shall be borne by the Contractor. 6-1.3 CONFINED SPACE SAFETY
Work performed in or about wastewater (sewage) facilities, including but not limited to manholes, pipes, tanks, basins, and structures, carries with it the high potential for exposure of workers and other persons to hazardous conditions. The Contractor is required to be especially alert to these conditions. These conditions may include, but are not be limited to, exposure to hydrogen sulfide, carbon dioxide, methane, carbon monoxide and other gases; exposure to atmospheres containing insufficient oxygen to support human life; exposure to wastewater (sewage) which may contain bacteriological, chemical, and other constituents harmful to humans; working in conditions where engulfment or entrapment of personnel may occur (such as in trench excavation); and working in structures with uneven or slippery surfaces and with difficult and limited access. Many of these environments are classified as "confined spaces" in the Federal National Institute of Occupational Safety and Health (NIOSH) regulations and/or the State of California's General Industrial Safety Orders. The Contractor shall be fully familiar with, and shall strictly adhere to and comply with, the applicable sections of these documents pertaining to confined spaces.
In the event of a conflict between applicable requirements, the more restrictive shall apply. Solely as an aid to the Contractor, and without assuming any liability for their completeness or for determining if they are the regulations that are currently in effect, the Owner has included excerpts from the State of California General Industry Safety Orders which the City believe are applicable to the Works. These excerpts consist of State of California, 80 Administrative Code, Title 8, General Industry Safety Orders, Articles 107 and 108 are found at the end of these Specifications (provided by the Owner).
6-1.4 PERSONAL HYGIENE
Persons involved in the work may be exposed to disease-producing organisms in wastewater (sewage). The Contractor shall require his/her personnel to observe proper hygienic precautions, including washing of hands and other exposed portions of the body with disinfecting soap and water before eating or smoking. Contractor shall provide Port-a-Potty for all workers at his/her expense, in compliance with all applicable laws and regulations.
Proper trash management and secondary containment shall be implemented for portable chemical toilets. 6-1.5 PUBLIC SAFETY AND CONVENIENCE
The Contractor shall conduct his/her work so as to insure the least possible obstruction to traffic and inconvenience to the general public in the vicinity of the work and to insure the protection of persons and property. No road or street shall be closed to the public except with the permission of the City Engineer and the proper governmental authority. Fire hydrants on or adjacent to the work shall be accessible to fire-fighting equipment. Temporary provisions shall be made by the Contractor to insure the use of sidewalks, private and public driveways and proper functioning of gutters, sewer inlets, drainage ditches and culverts, irrigation ditches and natural water courses. 6-1.6 WARNINGS AND BARRICADES
The Contractor shall provide and maintain barricades, guards, temporary bridges and walkways, watchmen, night lights and danger signals illuminated from sunset to sunrise, and all other necessary appliances and safeguards to protect the Work, life, property, the public, excavations, equipment and materials. Barricades shall be of substantial construction and shall be painted such as to increase their visibility at night. Suitable warning signs shall be placed and illuminated at night as to show in advance where construction, barricades, or detours exist. Guard rails shall be provided for bridges or walkways over or adjoining excavations, shafts and other openings and locations where injury may occur.
6-1.7 FIRE PREVENTION
A. Fire Extinguishers and Hoses: The Contractor shall furnish and maintain fully charged fire extinguishers of the appropriate type, supplemented with temporary fire hoses wherever an adequate water supply exists, at the places where burning, welding or other operations that may cause a fire are being performed.
B. Flammable, Hazardous, or Toxic Materials: Solvents, gasoline, and other hazardous materials may be in the wastewater (sewage), and therefore, the work site may be hazardous to open flame, sparks, or unventilated occupancy. The Contractor shall take measures to ensure his personnel observe proper safety precautions when working in these areas. Only a working supply of flammable, hazardous or toxic materials shall be permitted in or on any of the permanent structures and improvements and shall be removed there from at the end of each day's operations. The Contractor shall properly store flammable, hazardous or toxic materials and waste separate from the Work and stored materials for the Works in a manner that prevents contact with stormwater, spontaneous combustion or dispersion, and none shall be placed in any sewer or drain piping nor buried on the City's or other property. The Contractor shall maintain a current and up-to-date copy of all laws, ordinances, codes, rules, regulations and lawful orders of any regulatory authority having jurisdiction of control over flammable, hazardous or toxic materials and, at his/her expense, shall comply with said laws, ordinances, codes, rules, regulations and lawful orders. 6-1.8 SAFETY HELMETS, CLOTHING AND EQUIPMENT
The Contractor shall not permit any person for whom he/she is responsible or liable to enter or remain on the site of the Work unless the person is equipped with and wearing a safety helmet and other protective clothing and safety equipment as required and shall discharge from the site all persons not so equipped. The Contractor shall post conspicuous signs at the appropriate locations warning the public and persons engaged upon the Work of this requirement.
81 6-1.9 HAZARDOUS AREAS
The Contractor shall not permit or allow any person or persons to enter any pipe or space containing hazardous or noxious substances or gases, or where there is an insufficient amount of oxygen to sustain life and consciousness, or any other hazardous area unless equipped with lawful and appropriate safety equipment and life supporting apparatus, and unless those entering are continually monitored and guarded by and in communication with other persons outside the space or area who are equipped in the same way, can give an alarm to others for assistance, and initiate immediate rescue operations in the event of mishap. 6-1.10 EMERGENCIES
A. Work During an Emergency: The Contractor shall perform any and all operations and shall furnish any materials and equipment necessary during an emergency endangering life or, property and, in all cases, shall notify the City Engineer of the emergency as soon as practicable, but shall not wait for instruction before proceeding to properly protect both life and property. Any additional compensation or extension of Contract Time by the Contractor on account of an emergency shall be applied for to the City.
B. Representatives for Emergencies: The Contractor shall file with the Owner a written list giving names, addresses, and telephone numbers of at least two of his/her representatives who can be contacted at any time in case of emergency. The representatives shall be fully authorized and equipped to correct unsafe or inconvenient conditions on short notice. The Contractor shall promptly notify the Owner of all changes in the listing.
6-1.11 SUBMITTALS
Prior to receiving Notice to Proceed, the Contractor shall submit to the City Engineer the following:
1) Safety Best Management Practices Plan.
2) Safe Construction Operation Plan.
3) a copy of his/her Injury and Illness Prevention Program Manual. 4) a list of safety equipment he/she will maintain on site. 5) the name of his/her Safety Officer and Safety Supervisor(s) who will be responsible for maintaining safety at each work site.
6) a description of any job-specific measures he/she will be using which are not contained in his/her manual. 7) Proof of current safety training for all individuals who will be working on the site.
The City shall not review these materials but shall maintain these materials for record purposes. 6-1.12 IMPLEMENTATION
It is the Contractor’s responsibility to follow his/her own safety program and provide one or more designated Safety Supervisor(s) at each work site.
6-1.13 PAYMENT
No separate payment will be made for maintaining safety and health and it shall be considered as included in the prices paid for the various Contract items of work as listed in the Proposal and no additional compensation shall be allowed therefore.
82 SECTION 7 DISPOSAL
7-1.1 DISPOSAL OF MATERIAL OUTSIDE THE RIGHT OF WAY
If the Contractor elects to dispose of materials at locations other than those where arrangements have been made by the City, or, if material is to be disposed of and the City has not made arrangements for disposal of the material, the Contractor shall make arrangements for disposing of the materials outside the highway right of way and shall pay all costs involved. Arrangements shall include, but not be limited to, entering into agreements with property owners and obtaining necessary permits, licenses, and environmental clearances. Before disposing of any material outside the highway right of way, the Contractor shall furnish to the Engineer satisfactory evidence that the Contractor has entered into agreements with the property owners of the site involved and has obtained the permits, licenses and clearances.
When any material is to be disposed of outside the highway right of way, and the City has not made arrangements for disposal of the material, the Contractor shall first obtain written authorization from the property owner on whose property the disposal is to be made and the Contractor shall file with the Engineer the authorization or a certified copy thereof together with a written release from the property owner absolving the City from any and all responsibility in connection with the disposal of material on the property. Before any material is disposed of on the property, the Contractor shall obtain written permission from the Engineer to dispose of the material at the location designated in the authorization.
When material is disposed of as above provided and the disposal location is visible from a highway, the Contractor shall dispose of the material in a neat and uniform manner to the satisfaction of the Engineer.
Where the City has made arrangements with owners of land in the vicinity of a project for the disposal of materials on an owner's property, the arrangements are made solely for the purpose of providing all bidders an equal opportunity to dispose of the materials on the property. Bidders or Contractors may, upon written request, inspect the documents evidencing the arrangements between property owners and the City. The Contractor may, if the Contractor so elects, exercise any rights that have been obtained, which may be exercised by a Contractor under the arrangements, subject to and upon the conditions hereinafter set forth.
Such arrangements are not a part of the contract and it is expressly understood and agreed that the City assumes no responsibility to the bidder or Contractor whatsoever in respect to the arrangements made with the property owner to dispose of materials thereon and that the Contractor shall assume all risks in connection with the use of the property, the terms upon which the use shall be made, and there is no warranty or guaranty, either express or implied, as to the quantity or types of materials that can be disposed of on the property.
In those instances, in which the City has compiled "Materials Information" as referred to in Section 2-1.03, "Examination of Plans, Specifications, Contract, and Site of Work," the compilation will include the documents setting forth the arrangement made with some of the property owners for the disposal of material on those owners' properties. The inclusion of the documents therein shall not in any respect operate as a waiver of any of the provisions in this Section 7-1.01 concerning the documents. • The bidder or Contractor is cautioned to make such independent investigation and examination as the Contractor deems necessary to be satisfied as to the quantity and types of materials which may be disposed of on the property and the rights, duties and obligations acquired or undertaken under the arrangement with the property owner. • Notwithstanding that the Contractor may elect to dispose of materials on any such property owner's property, no material may be disposed of on that property unless the Contractor has first either:
(1) Executed a document that will guarantee to hold the owner harmless from all claims for injury to persons or damage to property resulting from the Contractor's operations on the property owner's premises and also agree to conform to all other provisions set forth in the arrangement made between the City and the property owner. The document will be prepared by the Engineer for execution by the Contractor, or 83 (2) Entered into an agreement with the owner of the disposal site on any terms mutually agreeable to the owner and the Contractor; provided that the Contractor shall furnish to the Engineer a release, in a form satisfactory to the Engineer, executed by the owner, relieving the City of any and all obligations under the City's arrangement with the owner.
• If the Contractor elects to dispose of material under (1), the use of the site shall be subject to the terms, conditions and limitations of the arrangement made between the property owner and the City and the Contractor shall pay those charges that are provided for in the arrangement made by the City with the property owner, and deductions will be made from any moneys due or that may become due the Contractor under the contract sufficient to cover the charges for the material disposed of.
• If the Contractor elects to dispose of material under (2), the Contractor shall pay those charges that are provided for in the agreement between the owner and the Contractor and deductions will not be made from any moneys due or that may become due the Contractor under the contract to cover the charges. • Before acceptance of the contract, the Engineer may require the Contractor to submit written evidence that the owner of the disposal site is satisfied that the Contractor has satisfactorily complied with the provisions of either - (1), the arrangement between the City and the owner, or (2), the agreement between the owner and the Contractor, as the case may be.
• Full compensation for all costs involved in disposing of materials as specified in this Section 7-1.01, including all costs of hauling, shall be considered as included in the price paid for the various contract items of work and no additional compensation will be allowed therefor.
SECTION 8 MATERIALS
SECTION 8-1 MISCELLANEOUS
8-1.1 GENERAL
Attention is directed to the Provisions in Section 6, “Control of Materials”, of the State Standard Specifications and these Special Provisions.
All materials required to complete the work under this Contract shall be furnished by the Contractor except when otherwise specified herein. Contractor shall provide a schedule of value for all lump sum items of work as listed in the Proposal. The schedule of values shall be submitted to the City Engineer for approval within 15 calendar days after the Contract has been approved. The schedule of values shall be used for any addition and/or deletion to that particular item of work.
8-1.2 RELATIVE COMPACTION/MATERIAL TESTING
Wherever relative compaction is specified to be determined by Test Method No. Calif. 216 or Test Method No.
Calif. 312, the relative compaction shall be determined by Test Method No. 231 in accordance within the Provisions in Section 6-2 of the State Standard Specifications and the City of Salinas Quality Assurance Plan.
All tests and frequency of tests shall be in accordance with the City of Salinas Quality Assurance Plan. Your attention is directed to the Provisions in Section 5-1.4, “PERMITS AND LICENSE”, concerning special testing. 8-1.3 SUBSTITUTIONS
Reference in these Specifications to any article, device, product, material, fixture, form or type of construction by name, make or catalog number is to be interpreted only as establishing a standard of quality, and not to be construed as limiting competition. In such cases, the Contractor may, at his/her option, use any article, device, product, material, fixture, form, or type of construction equal to that specified. The City Engineer is the final judge of acceptability of proposed substitute and the Contractor proposing substitution shall furnish, at his/her expense, any data, samples, test, etc., as required by the City Engineer to determine quality of the proposed substitutions. 84 In addition, all proposed substitutions shall be:
1. Submitted within 35 calendar days following award of the Contract as approved by City Council;
2. Proven to the City Engineer to be equal or superior to the specified item in all respects; and
3. Accompanied by shop drawings and/or complete descriptive information.
All dimensional or functional changes, or changes to other work which is required by, or are a result of, an acceptable substitution shall be the sole and complete responsibility of the Contractor and shall be made at no additional cost to the City of Salinas.
The Contractor shall make no substitutions of materials or equipment without written approval of the City Engineer.
SECTION 9 DESCRIPTION OF PROJECT
The work within Base Bid, in general, shall include furnishing all labor, materials, tools, equipment, and incidentals required for construction in accordance with the Plans and these Specifications for the work herein, for the NORTH MAIN STREET AND LAMAR STREET PROJECT NO. 9362 STATE PROJECT NO. HSIPL 5045(041) and is fully described as follows:
In general, the work shall include, but is not limited to the removal and salvage of existing rectangular rapid flashing beacon system, removal and disposal of existing pole and foundation, removal and salvage of existing street name signs, removal and disposal of electrical meter, installation of Type 27- 4-100 and Type 26-4-100 pole and foundation, installation of new overhead rectangular rapid flashing beacon system, installation of new street name signs, installation of minor striping; and all incidental and appurtenant improvements and restorations specified on the Plans and herein these Special Provisions.
Such other items or details, not mentioned above, that are required by the Plans, the City of Salinas Standard Specifications, or these Special Provision, shall be performed, placed, constructed, and/or installed for a complete project. Payment shall be considered as included in the prices paid for the various Contract items of work as listed in the Proposal and no additional compensation shall be allowed, therefore.
Except for authorized changes in the work, payment for said complete-in-place finished work or improvement shall be made only on the basis of the Contract items of work listed in the Proposal. All other work, including the furnishing of labor, materials, tools, equipment and incidentals, provided for in these Special Provisions and Contract, or required for the proper completion of the work as a whole, for which no separate payment has been provided shall be a supplementary obligation for the Contractor and payment therefore shall be considered as included in the prices paid for the various Contract items of work as listed in the Proposal and no additional compensation shall be allowed therefore.
SECTION 10 CONSTRUCTION DETAILS
SECTION 10-1 GENERAL
10-1.1 ORDER OF WORK
Order of work shall conform to the Provisions in these Special Provisions.
All work under this project shall be scheduled, coordinated, and executed as necessary to permit construction to be completed within the constraints of the project. The Contractor and utility companies shall coordinate and schedule their operations to minimize disruptions or delays. The utility company's Contractors shall perform their utility work prior to overlay, new road section, rough grading, clearing, and grubbing and the installation of new concrete sidewalks and or ADA compliant pedestrian access ramps.
85 All operations shall be coordinated to eliminate any possibility of damage, or unnecessary removal, replacements and/or modifications to existing facilities or to facilities constructed under this Project. The Contractor shall not begin work until all electrical equipment/materials are on hand, unless approved otherwise by the City Engineer.
The Contractor shall submit a Traffic Control Plan of his/her proposed construction operation together with a diagram indicating his/her layout for traffic control. This Plan shall be subject to the approval of the City Engineer and shall be submitted at least 10 calendar days prior to the beginning of any construction and/or any work. No work shall begin until the City Engineer or his/her designee has approved the Traffic Control Plan.
The Plan shall show the type of location of advanced warning signs for construction phasing, construction, scheduling, details, lane closures and other items deemed necessary by the City Engineer and shall be in accordance with the Provisions in Section 5-1.7, “Legal Relations, Responsibilities, and Maintaining Traffic”, of these Special Provisions.
Lane closures shall conform to the Provisions in Section “Legal Relations and Responsibilities and Maintaining Traffic”, and “Closure Requirements and Conditions” of these Special Provisions.
The term closure, as used herein, is defined as the closure of a traffic lane or lanes, within a single traffic control system.
10-1.2 LEGAL
The Contractor's attention is directed to Section 7 of the State Standard Specifications.
The Contractor shall exercise special caution against dangerous conditions and provide temporary barricades and fencing as may be necessary to protect the public. During construction within the area of work, barricades, signs, lights, flashers, and other safety devices shall be used by the Contractor to direct vehicular and pedestrian traffic.
The Contractor's special attention is directed to Section 10 of the State Standard Specifications regarding dust control requirements. The Contractor shall abate dust nuisance by cleaning, sweeping, and sprinkling with water, or other means as necessary during all phases of construction including weekends, holidays and any other times as necessary. Payment for dust control shall be considered as included in the price paid for all items listed in the Proposal and no additional compensation shall be made.
The Contractor shall provide necessary safeguards and shall exercise caution against injury or defacement of any existing site improvements and plantings. The Contractor shall be responsible for any damage resulting from his/her operations and shall repair or replace such damage at his/her own expense. No trucks or vehicles of any kind shall be allowed to pass over area unless adequate protection is provided. Unless designated otherwise, all existing improvements shall be repaired or replaced, in kind, at the Contractor's expense.
The Contractor is to be responsible for any damage to the work which occurs before final acceptance. He/she is to securely cover all openings into the systems and protect all apparatus, equipment and appliances, both before and after being set in place, to prevent obstructions in the pipes and breakage, misuse or disfigurement of the apparatus, equipment or appliance.
Temporary ramps, backfill, or covers for incomplete trenching/backfill operations shall also be furnished by the Contractor at the end of each day's work for the protection of vehicular and pedestrian traffic.
Unless otherwise directed by the City Engineer, the Contractor shall at all times maintain vehicular and pedestrian access to all properties fronting on City of Salinas streets. Two-way traffic shall be maintained at all times, or an exception may be approved by the City Engineer. Full closure of any streets will not be allowed unless approved by the City Engineer.
86 10-1.3 INSPECTION AND CONTROL OF WORK
The Contractor’s attention is directed to the Provisions in Section 5 of the Standard Specifications and the Provisions in Section 5-1.8 of these Special Provisions. 10-1.4 FINAL INSPECTION AND CLEANUP
At the completion of the work, a final inspection will be made by the City Engineer. The Contractor will be responsible for final cleanup of the project area in accordance of the Provisions with Section 4-1.13 of the State Standard Specifications.
Failure of the Contractor to comply with the City Engineer's clean up orders may result in an order to suspend the work until the condition is corrected. No additional compensation shall be allowed therefore as a result of such suspension.
10-1.5 WORKMANSHIP
All work performed under this Contract shall be of the highest quality of the trade and the Contractor shall employ only workers who are skilled and thoroughly familiar with the type of improvements proposed. 10-1.6 CONSTRUCTION SCHEDULE
The Contractor is responsible for preparing, amending, implementing, and complying with a construction schedule and phasing plan for all work on this project. The initial schedule shall be submitted at the time of the preconstruction meeting. The schedule shall be amended as necessary if progress varies significantly from the schedule and at a minimum, every week. The Contractor shall submit a detailed construction phasing, work plan, and schedule to the City Engineer for approval at least 10 calendar days prior to 10-1.7 BEGINNING CONSTRUCTION OF ANY WORK PROGRESS SCHEDULE A progress schedule shall be prepared by the Contractor for this Contract and shall conform to the Provisions in Section 8-1.04 "Progress Schedule" of the Standard Specifications and shall be delivered to the City Engineer at the pre-construction meeting. No work shall begin until the Progress Schedule has been approved by the City Engineer.
Such progress schedule (bar chart type or other) shall show coordination of major portions of the work including utility relocations/adjustments and other related work by others.
The Contractor shall schedule operations in cooperation with other Contractors and the utility companies to avoid unnecessary conflicts, delays, and disruptions to the progress of this project. Attention should be given to scheduling of all land disturbance activities in dry season (May 1 – Sept 30).
This Section includes administrative and procedural requirements for documenting the progress of construction during performance of the Work, including the following:
1. Contractor's Construction Schedule.
2. Submittals Schedule.
3. Certificate of Compliance.
DEFINITIONS
A. Activity: A discrete part of a project that can be identified for planning, scheduling, monitoring, and controlling the construction project. Activities included in a construction schedule consume time and resources.
87 1. Critical activities are activities on the critical path. They must start and finish on the planned early start and finish times.
2. Predecessor Activity: An activity that precedes another activity in the network.
3. Successor Activity: An activity that follows another activity in the network.
B. CPM: Critical path method, which is a method of planning and scheduling a construction project where activities are arranged based on activity relationships. Network calculations determine when activities can be performed and the critical path of Project.
C. Critical Path: The longest connected chain of interdependent activities through the network schedule that establishes the minimum overall Project duration and contains no float.
D. Float: The measure of leeway in starting and completing an activity.
1. Float time is not for the exclusive use or benefit of either Engineer or Contractor, but is a jointly owned, expiring Project resource available to both parties as needed to meet schedule milestones and Contract completion date.
E. Fragment: A partial or fragmentary network that breaks down activities into smaller activities for greater detail.
F. Major Area: A story of construction, a separate building, or a similar significant construction element.
SUBMITTALS
A. Submittals Schedule: Submit three copies of schedule. Arrange the following information in a tabular format:
1. Scheduled date for first submittal.
2. Specification Section number and title.
3. Submittal category (action or informational).
4. Name of subcontractor.
5. Description of the Work covered.
6. Scheduled date for approval.
B. Preliminary Network Diagram: Submit two copies, large enough to show entire network for entire construction period. Show logic ties for activities.
C. Contractor's Construction Schedule: Submit two copies of initial schedule, large enough to show entire schedule for entire construction period.
1. Submit an electronic copy of schedule
D. CPM Reports: Concurrent with CPM schedule, submit three copies of each of the following computergenerated reports. Format for each activity in reports shall contain activity number, activity description, cost and resource loading, original duration, remaining duration, early start date, early finish date, late start date, late finish date, and total float in calendar days. Contractor shall submit an updated monthly CPM schedule for the duration of the project.
1. Activity Report: List of all activities sorted by activity number and then early start date, or actual start date if known.
88 2. Logic Report: List of preceding and succeeding activities for all activities, sorted in ascending order by activity number and then early start date, or actual start date if known.
3. Total Float Report: List of all activities sorted in ascending order of total float.
COORDINATION
A. Coordinate preparation and processing of schedules and reports with performance of construction activities and with scheduling and reporting of separate contractors.
B. Coordinate Contractor's Construction Schedule with the Schedule of Values, list of subcontracts, Submittals Schedule, progress reports, payment requests, and other required schedules and reports.
1. Secure time commitments for performing critical elements of the Work from parties involved.
2. Coordinate each construction activity in the network with other activities and schedule them in proper sequence.
PROGRESS MEETINGS
In addition to the pre-construction meeting, conduct progress meetings at weekly intervals. Coordinate dates of meetings with preparation of payment requests.
1. Attendees: In addition to representatives of Engineer and contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.
2. Agenda: Review and correct or approve minutes of previous progress meeting. Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project. a. Contractor's Construction Schedule: Review progress since the last meeting. Determine whether each activity is on time, ahead of schedule, or behind schedule, in relation to Contractor's Construction Schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.
1. Review schedule for next period.
b. Review present and future needs of each entity present, including the following:
1) Sequence of operations.
2) Status of submittals.
3) Deliveries.
4) Utility Coordination.
5) Site utilization.
6) Temporary facilities and controls.
7) Work hours.
8) Hazards and risks.
9) Progress cleaning.
89 10) Quality and work standards.
11) Status of correction of deficient items.
12) Field observations.
13) RFIs.
14) Status of proposal requests.
15) Pending changes.
16) Status of Change Orders.
17) Pending claims and disputes.
18) Documentation of information for payment requests.
2. Minutes: Record the meeting minutes.
3. Reporting: Distribute minutes of the meeting to each party present and to parties who should have been present.
a. Schedule Updating: Revise Contractor's Construction Schedule after each progress meeting where revisions to the schedule have been made or recognized. Issue revised schedule concurrently with the report of each meeting.
PRODUCTS
SUBMITTALS SCHEDULE
PREPARATION: Submit a schedule of submittals, arranged in chronological order by dates required by construction schedule. Include time required for review, resubmittal, ordering, manufacturing, fabrication, and delivery when establishing dates.
a. Coordinate Submittals Schedule with list of subcontracts, the Schedule of Values, and Contractor's Construction Schedule.
b. Submit concurrently with the first complete submittal of Contractor's Construction Schedule.
CONTRACTOR'S CONSTRUCTION SCHEDULE, GENERAL
TIME FRAME: Extend schedule from date established for the Notice to Proceed to date of Final Completion.
1. Contract completion date shall not be changed by submission of a schedule that shows an early completion date, unless specifically authorized by Change Order.
ACTIVITIES: Treat each story or separate area as a separate numbered activity for each principal element of the Work. Comply with the following:
1. Activity Duration: Define activities so no activity is longer than 15 days, unless specifically allowed by Engineer.
2. Procurement Activities: Include procurement process activities for the following long lead items and major items, requiring a cycle of more than 60 days, as separate activities in schedule. Procurement cycle activities include, but are not limited to, submittals, approvals, purchasing, fabrication, and delivery. 90 3. Submittal Review Time: Include review and resubmittal times indicated in Division 01 Section "Submittal Procedures" in schedule. Coordinate submittal review times in Contractor's Construction Schedule with Submittals Schedule.
4. Startup and Testing Time: Include not less than Thirty days for startup and testing.
5. Substantial Completion: Indicate completion in advance of date established for Substantial Completion and allow time for Owner's administrative procedures necessary for certification of Substantial Completion.
CONSTRAINTS: Include constraints and work restrictions indicated in the Contract Documents and as follows in schedule and show how the sequence of the Work is affected.
1. Phasing: Arrange list of activities on schedule by phase.
2. Work by Engineer: Include a separate activity for each portion of the Work performed by Engineer.
3. Work Restrictions: Show the effect of the following items on the schedule:
a. Coordination with existing construction.
b. Limitations of continued occupancies.
c. Uninterruptible services.
d. Partial occupancy before Substantial Completion.
e. Use of premises restrictions.
f. Provisions for future construction.
g. Seasonal variations.
h. Environmental control.
4. Work Stages: Indicate important stages of construction for each major portion of the Work.
MILESTONES: Include milestones indicated in the Contract Documents in schedule, including, but not limited to, the Notice to Proceed, Substantial Completion, and Final Completion.
CONTRACT MODIFICATIONS: For each proposed contract modification and concurrent with its submission, prepare a time-impact analysis using fragments to demonstrate the effect of the proposed change on the overall project schedule.
CONTRACTOR'S CONSTRUCTION SCHEDULE (GANTT CHART)
GANTT-CHART SCHEDULE: Submit a comprehensive, fully developed, horizontal Gantt-chart-type, Contractor's Construction Schedule within 30 days of date established for the Notice of Award. Base schedule on the Preliminary Construction Schedule and whatever updating and feedback was received since the start of Project.
PREPARATION: Indicate each significant construction activity separately. Identify first workday of each week with a continuous vertical line.
1. For construction activities that require 3 months or longer to complete, indicate an estimated completion percentage in 10 percent increments within time bar.
EXECUTION
91 CONTRACTOR'S CONSTRUCTION SCHEDULE
CONTRACTOR'S CONSTRUCTION SCHEDULE UPDATING: At monthly intervals, update schedule to reflect actual construction progress and activities. Issue schedule one week before each regularly scheduled progress meeting.
1. Revise schedule immediately after each meeting or other activity where revisions have been recognized or made. Issue updated schedule concurrently with the report of each such meeting.
2. Include a report with updated schedule that indicates every change, including, but not limited to, changes in logic, durations, actual starts and finishes, and activity durations.
3. As the Work progresses, indicate Actual Completion percentage for each activity.
DISTRIBUTION: Distribute copies of approved schedule to Engineer, separate contractors, testing and inspecting agencies, and other parties identified by Contractor with a need-to-know schedule responsibility.
1. Post copies in Project meeting rooms and temporary field offices.
2. When revisions are made, distribute updated schedules to the same parties and post in the same locations.
Delete parties from distribution when they have completed their assigned portion of the Work and are no longer involved in performance of construction activities. 10-1.8 OBSTRUCTIONS
Attention is directed to the Provisions in Section 8-1.10, “Utility and Non-Highway Facilities” and Section 15, “Existing Highway Facilities”, of the Standard Specifications and these Special Provisions. 10-1.9 UTILITY DETERMINATION
Prior to any excavation or digging, the Contractor shall coordinate with the utility companies to locate and mark all utility mains and service laterals, including depth within the project area. Contractor shall make full determination of all underground utilities in order to prevent damage or disruption to the existing services during construction. The Contractor shall contact the Underground Service Alert (“U.S.A.”), telephone number 811, 48 hours in advance before performing any trenching or excavation work.
Contractor shall adhere to all U.S.A.-North rules and regulations. Contractor shall be responsible for protecting all utility facilities (MH lids, water valves, gas valves, etc.).
The Contractor is hereby notified that some utility conflicts, if any, may exist at the start of construction. The Contractor shall be prepared to schedule his/her work around these conflicts. The utility companies have been advised to work in close cooperation with the Contractor. While the Contractor shall be granted time extensions without penalty for utility delays if such delays impede his/her overall progress, no extra payment will be made for utility delays, except as provided in these Special Provisions. Such time extensions will furnish evidence that his/her overall progress is being delayed. Minor reassignment of work forces or equipment which may be in conflict with utility's work shall not be construed as delay in the Contractor's progress.
Utility company's work, if any, shall be done concurrently with this project and shall include work within the street right-of-way. The Contractor shall schedule and coordinate his/her installations with the utility companies to avoid any conflicts which may impede the overall progress of the project. All removals, installations, and relocations of conflicting underground and above ground utilities shall be executed by the respective utility companies at their expense.
The utilities shown on the Plans are for reference only and are based on utility company records. Known conflicts have been investigated and approximate cover indicated on Plans, if any. The Contractor shall prosecute the work exercising reasonable care not to damage any such facilities. If the Contractor, while performing the work, 92 discovers facilities not identified on the Plans, he/she shall immediately notify the utility company and the City Engineer in writing within 72 hours.
The Contractor's attention is directed to the existence of certain underground facilities that may require special precautions to be taken by the Contractor to protect the health, safety and welfare of workers and of the public.
Facilities requiring special precautions include, but are not limited to: natural gas pipelines, underground telephone, cable TV and electric supply system conductors or cables either directly buried or in duct or conduit.
The Contractor shall notify the City Engineer at least 24 hours prior to performing any work in the vicinity of such facilities.
Repair of pipes due to accidental or convenience removals (including equipment conflicts) shall be at the expense of the Contractor and no additional compensation will be allowed. 10-1.10 COORDINATION AND COOPERATION WITH UTILITY COMPANIES AND
OTHER CONTRACTORS
The Contractor shall be required to cooperate and work harmoniously with the public utility companies, other Contractors, affected property owners, tenants, and the City of Salinas during the execution of this Contract.
Prior to any work, the Contractor shall submit a schedule for his/her work reflecting coordination with other Contractors, if any, and utility companies. All work shall be coordinated to minimize delays to the overall progress of the work.
10-1.11 UNDERGROUND OBSTRUCTIONS
Other than utility work, the removal and relocation of all underground obstructions, including but not limited to sprinkler systems, water mains, or electrical conduits shall also be the responsibility of the Contractor and shall be considered as included in the prices paid for the various Contract items of work as listed in the Proposal and no additional compensation shall be allowed therefore.
Repair of pipes, electrical conduits, and other appurtenances due to accidental or convenience removals shall be at the expense of the Contractor and no additional compensation shall be allowed therefore.
Traffic signal, vehicle detector loops, street lighting, or equipment damaged during construction shall be completely replaced by the Contractor or a Subcontractor specializing in traffic signal and street lighting construction. If the damaged or removed curb and gutter or sidewalk is in a pedestrian crosswalk area, the Contractor shall construct an ADA pedestrian access ramp for the handicapped as part of the restoration required by this subsection, unless otherwise approved by the jurisdictional agency through the City Engineer. At an intersection, the crosswalk area shall be considered to include, but not necessarily be limited to, the entire curb return area. If the damaged or removed curb and gutter is in an area where no sidewalk exists, the ADA pedestrian access ramp shall not be required. The ADA pedestrian access ramp shall be constructed in accordance with the notes and details shown on the Plans, or, on the absence thereof, the requirements of the jurisdictional agency as furnished by the City Engineer. In the event field conditions necessitate a change of Plan which requires the removal of curb and gutter or sidewalk not previously requiring removal within pedestrian crosswalk areas as described above, the Contractor shall construct a ADA pedestrian access ramp, and payment therefore shall be made under the Provisions of Section 4-1.05, ”Changes and Extra Work” of the State Standard Specifications. The ADA pedestrian access ramp shall be constructed in accordance with City of Salinas Details provided by the City Engineer.
10-1.12 EXAMINATION OF SITE
Before submitting a Bid, each Bidder shall carefully examine the Plans and Specifications relating hereto. He/she shall also visit the site of the proposed work and shall fully inform himself/herself as to all the existing conditions relating to the construction and related labor so that he/she may fully understand the facilities, difficulties, restrictions attendant on the execution of the work, limitations applying to the work, and he/she shall estimate and 93 include in his/her Bid a sum sufficient to cover the cost of all items which are required to attain the completed conditions contemplated in the project.
10-1.13 SUBMITTALS/DRAWINGS OF RECORD/CRITERIA FOR FURNISHING PLANS
AND SPECIFICATIONS TO CONTRACTOR
SHOP DRAWING
The Contractor shall review, stamp, and sign with his/her approval and submit, with promptness and in orderly sequence so as to cause no delay in the work or in the work of any Contractor, all shop drawings and samples required by the Contract Documents or subsequently by the City Engineer as covered by modifications. Shop drawings and samples shall be properly identified as specified, or as the City Engineer may require. At the time of submission, the Contractor shall especially inform the City Engineer in writing of any deviation in the shop drawings or samples from the requirements of the Contract Documents (the mere inclusion of the information is not sufficient notice).
Shop drawings, including manufacturer's literature, catalog cuts, or other printed material shall be entitled with the name of the product on each sheet and shall otherwise be identified by listing the particular Division, Section Article or reference of the work pertaining thereto. Differing items shall not be submitted on the same sheet.
For all shop drawings, submit one reproducible copy with one print of each drawing, rolled in a mailing tube and fully protected for shipment. Provide a clear space of sufficient size for stamping and comments on each shop drawing. For the purpose of these Specifications, a reproducible copy shall mean the original tracing or a legible, double-coated reproducible sepia print, positive side up.
The City Engineer shall annotate and stamp the reproducible and shall forward same to the Contractor’s printer, who shall make and return three prints plus the original tracing to the City Engineer. Additional prints required by the Contractor shall be forwarded to the Contractor. The cost of printing and mailing are the responsibility of the Contractor and no additional compensation shall be allowed, therefore.
Unless otherwise specified, for standard manufactured items, submit six copies of manufacture's catalog or data sheets for each submission, showing illustrations of the item to be furnished, scaled details, sized, dimensions, performance characteristics, wiring diagrams, controls and other pertinent information. Two copies of a submission shall be returned to the Contractor approved by the City Engineer as noted on the documents. The City Engineer will retain one copy and the remaining copies will be distributed to the City Inspector.
The foregoing procedure does not preclude informal reviews of shop drawings prepared by the fabricator for reinforcing steel, miscellaneous iron, structural steel, by the Structural Engineer or for mechanical and electrical components by the Mechanical and Electrical Engineer. No distribution of shop drawings and setting drawings, except as noted, shall be permitted.
By approving and submitting shop drawings and samples, the Contractor thereby represents that he/she has determined and verified all field measurements, field construction criteria, materials, catalog number and similar data, or shall do so, and that he/she has checked and coordinated each shop drawing and sample with the requirements of the work and the Contract Documents.
Allow two weeks minimum for review. Allow additional time if processing must be delayed to permit coordination with subsequent submittals. Allow one week for reprocessing each submittal.
No extension of Contract time will be authorized because of failure to transmit submittals sufficiently in advance of the work to permit processing.
The City Engineer shall review and approve any shop drawings and samples with reasonable promptness so as to cause no delay, but only for conformance with the design concept of the project and with the information given in the Contract Documents. The City Engineer's approval of a separate item shall not indicate approval of an assembly in which the item functions.
94 The Contractor shall make any corrections required by the City Engineer and shall resubmit the required number of corrected copies of shop drawings or new samples until approved. The Contractor shall direct specific attention in writing or on resubmitted shop drawings to revisions other than the correction requested by the City Engineer on previous submissions. Corrected shop drawings shall be resubmitted in the same manner as called for above.
The City Engineer's approval of shop drawings or samples shall not relieve the Contractor of responsibility for any deviation from the requirements of the Contract Documents unless the Contractor has specifically informed the City Engineer in writing of such deviation at the time of the submission, and the City Engineer has given written approval to the specified deviation; nor shall the City Engineer's approval relieve the Contractor form responsibility for errors or omissions in the shop drawings or samples.
No portion of the work requiring a shop drawing submission, including ordering of materials, shall be commenced until the submission has been approved by the City Engineer. All such portions of the work shall be in accordance with approved shop drawings and samples. Any work placed without submittals being made shall be replaced by Contractor at his/her own expense, if directed by the City Engineer. Whenever work is specified to conform to approved samples on file in the office of the City Engineer, conformance shall be required in all respects and the City Engineer's decision in respect to such conformity shall be final.
Where Specifications require manufacturer's printed installation directions, submit duplicate copies of such directions for approval.
RECORD DRAWINGS
The Contractor shall provide and maintain an up-to-date complete "RECORD DRAWING" record on a separate set of construction Plans which shall show every change from the original drawings and Specifications. Prints for this purpose may be obtained from the City Engineer. This set of drawings is to be kept on the site and to be used only as a record set.
These Plans shall also serve as work progress sheets, and the Contractor shall make neat and legible annotations thereon daily as the work proceeds, showing the work as actually installed. These drawings shall be available at all times for inspection and to be kept in a location designated by the City Engineer.
At the project pre-construction meeting, the City Engineer shall furnish two sets of the Plans and Specifications to the Contractor and an additional set for each of the listed Subcontractors. If additional sets are requested, the Contractor will be charged for any extra sets requiring reproduction and binding at the rate specified in the Notice to Bidders.
On or before the date of final inspection, the Contractor shall deliver the corrected and completed "RECORD DRAWING" to the City Engineer. Contractor shall furnish in duplicate two binders of all manufacturers' literature brochures, manuals, parts list, instructions, etc., for all electrical and mechanical equipment as required to be furnished and installed by the Contractor. Submissions of this literature in a haphazard method will not be acceptable. Failure to submit "RECORD DRAWING" shall be cause to withhold final payment and not accept the project.
Record Plans are required and may be recorded and submitted via readily electronic media such as CD, DVD or USB memory.
The “Record Drawing” shall be accurate and up-to-date with approval of the City Engineer before each progress payment shall be made.
10-1.14 WATERING
Watering, if any, shall conform to the provisions in Section 17, "Watering" of the Standard Specifications, except that full compensation for developing water supply shall be considered as included in the prices paid for the various Contract items of work involving the use of water and no separate payment will be made. Where applicable, City of Salinas Code Chapter 36A Water Conservation will take priority. 95 10-1.15 CONSTRUCTION EASEMENTS
Any work to be done on private properties or requiring access through private properties shall not be done until the City has acquired easements or right-of-entry from the property owner. Prior to starting such work, the Contractor shall verify with the City Engineer that such authority has been granted.
The Contractor will confine his/her operations within the limitations of construction easements or limits as shown on the drawings. If the Contractor's operations result in damage to plantings or any other privately-owned facility outside the limitations of the construction easements or public right-of-way, the Contractor shall, at his/her expense, repair such damage or indemnify the owner of the damaged property.
If the Contractor negotiates with property owner for use of land for construction operations outside the limits of the construction easements, he/she shall do so at his/her own risk and the City of Salinas shall assume no liability for such use of private property. All agreements between the Contractor and private property owner shall be in writing. The Contractor shall commence no work outside the construction easements until copies of such agreements are furnished to the City Engineer. The City may have staging areas available for use with a written agreement. The contractor shall notify the City Engineer upon receipt of the Notice of Award if he/she would like a list of possible available City owned sites.
10-1.16 CONSTRUCTION SURVEYS AND STAKING
All field construction surveying required for accurate location of the various items of work on the contract shall be furnished by the Contractor.
Prior to beginning construction operations in the field, the Contractor shall tie out all such project control monuments for use in reconstructing project control monuments lost or disturbed during construction.
Survey notes of control ties shall be submitted to the Engineer prior to starting construction operations in the field.
The Contractor shall not disturb survey monuments, lot stakes (tagged), or benchmarks without the consent of the Engineer. The Contractor shall, at all times, protect-in-place all survey monuments during the course of construction. The Contractor shall bear the expense of replacing any survey monuments that may be disturbed or destroyed.
Prior to the start of construction operations, Contractor’s Land Surveyor shall independently verify/determine any and all survey monuments that may or will be disturbed or destroyed by the Contractor’s activities. In accordance with Business and Professions Code Section 8771, Contractor’s Land Surveyor shall file Corner Records and/or Record(s) of Survey, as directed by the City Engineer, prior to such disturbance or destruction and upon reestablishment of survey monuments so disturbed or destroyed.
The Contractor shall notify the Engineer, in writing, 24 hours in advance of any construction staking. The Contractor shall file a Corner Record Form referencing survey monuments subject to disturbance in the Office of the County Surveyor prior to the start of construction and also prior to the completion of construction for the replacement of survey monuments. The Contractor shall not disturb survey monuments, lot stakes (tagged), or benchmarks without the consent of the Engineer. The Contractor shall bear the expense of replacing any that may be disturbed without permission. Replacement shall be done only under the direction of the Engineer by Registered Land Surveyor or a Registered Civil Engineer authorized to practice land surveying within the state. When a change is made in the finished elevation of the pavement of any roadway in which a permanent survey monument is located, the Contractor shall adjust the monument cover to the new grade within 7 days of finished paving unless otherwise specified.
The City shall be given the opportunity to check forms for line and grade prior to any concrete being placed.
Payment for construction surveys and staking shall include all labor, materials, tools, equipment, and other appurtenances required for a complete-in-place mobilization as indicated within these Special Provisions and as shown on the Plans. Payment shall be included in the Contract Lump sum unit price paid for “Construction Staking” as listed in the Proposal and no additional compensation shall be allowed, therefore. 96 10-1.17 ARBITRATION
Your attention is directed to Section 9-1.22 “Arbitration,” of the State Standard Specifications. In the event of a dispute as to whether the conditions materially differ or do involve hazardous waste, the Contractor shall continue to proceed with all work to be performed under the Contract and shall retain all rights provided either by Contract or by law which pertain to the resolution of any dispute or protest.
The last paragraph in Section 9-1.22, "Arbitration", of the State Standard Specifications is amended to read:
Start arbitration by filing a complaint with the Office of Administrative Hearings in Sacramento (1 CA Code Regs § 1350). File the arbitration complaint no later than 180 calendar days after receiving the Department's final written decision on a claim (Pub Cont Code § 10240.1). 10-1.18 NOTICE OF POTENTIAL CLAIM
The Contractor shall not be entitled to the payment of any additional compensation for any act, or failure to act, by the City Engineer, including failure or refusal to issue a change order, or for the happening of any event, thing, occurrence, or other cause, unless he/she shall have given the City Engineer due written notice of potential claim as hereinafter specified. Compliance with this section shall not be a prerequisite as to matters within the scope of the protest Provisions in Section 4-1.03, "Changes", or Section 8-1.06, "Time of Completion", or the notice Provisions in Section 8-1.10, "Utility and Non-Highway Facilities", of the Standard Specifications or Section 4-1.06, "Differing Site Conditions", or Section 8-1.10, "Liquidated Damages", of the State Standard Specifications, nor to any claim which is based on difference in measurements or errors of computation as to Contract quantities.
The written notice of potential claim shall be submitted to the City Engineer prior to the time that the Contractor performs the work giving rise to the potential claim for additional compensation, if based on an act or failure to act by the City Engineer, or in all other cases within 15 calendar days after the happening of the event, things, occurrence, or other cause, giving rise to the potential claim.
It is the intention of this section that differences between the parties arising under and by virtue of the Contract are brought to the attention of the City Engineer at the earliest possible time in order that such matters may be settled, if possible, or other appropriate action promptly taken. The Contractor hereby agrees that he/she shall have no right to additional compensation for any claim that may be based on such act, failure to act, event, thing or occurrence for which no written notice of potential claim as herein required was filed.
Should the Contractor, in connection with or subsequent to the assertion of a potential claim, request inspection and copying of documents or records in the possession of the City that pertain to the potential claim, Contractor shall make its records of the project, as deemed by the City to be pertinent to the potential claim, available to the City for inspection and copying.
Submission of a claim, properly certified, with all required supporting documentation, and written rejection or denial of all or part of the claim by owner, is a condition precedent to any action, proceeding, litigation, suit, or demand for arbitration by Contractor.
10-1.19 CLAIMS
Submission of a claim, properly certified with all required supporting documentation, and written rejection or denial of all or part of the claim by the City Engineer, is a condition precedent to any action, proceeding, litigation, suitor demand for arbitration by Contractor. The Contractor's attention is directed to Section 9-1.07B “Final Payment and Claims” of the Standard Specifications.
97 Payment for graffiti, if required, shall be borne by the Contractor, and no additional compensation shall be allowed, therefore.
10-1.20 PUBLIC CONTRACTS CODE 9204 PUBLIC WORKS PROJECT Contract Dispute Procedures
Sections 9204(e) and (g) of the California Public Contract Code (“PCC”) provides that the text or a summary of PCC 9204, effective January 1, 2017, shall be included in the plans and specifications for any public works projects that may give rise to a claim under this section and that Section 9204 applies to contracts for public works projects entered into on or after January 1, 2017. In accordance therewith, City of Salinas hereby provides notice and includes the statutory text:
(a) The Legislature finds and declares that it is in the best interests of the state and its citizens to ensure that all construction business performed on a public works project in the state that is complete and not in dispute is paid in full and in a timely manner.
(b) Notwithstanding any other law, including, but not limited to, Article 7.1 (commencing with Section 10240) of Chapter 1 of Part 2, Chapter 10 (commencing with Section 19100) of Part 2, and Article 1.5 (commencing with Section 20104) of Chapter 1 of Part 3, this section shall apply to any claim by a contractor in connection with a public works project.
(c) For purposes of this section:
(1) “Claim” means a separate demand by a contractor sent by registered mail or certified mail with return receipt requested, for one or more of the following:
(A) A time extension, including, without limitation, for relief from damages or penalties for delay assessed by a public entity under a contract for a public works project. (B) Payment by the public entity of money or damages arising from work done by, or on behalf of, the contractor pursuant to the contract for a public works project and payment for which is not otherwise expressly provided or to which the claimant is not otherwise entitled. (C) Payment of an amount that is disputed by the public entity. (2) “Contractor” means any type of contractor within the meaning of Chapter 9 (commencing with Section 7000) of Division 3 of the Business and Professions Code who has entered into a direct contract with a public entity for a public works project. (3)
(A) “Public entity” means, without limitation, except as provided in subparagraph (B), a state agency, department, office, division, bureau, board, or commission, the California State University, the University of California, a city, including a charter city, county, including a charter county, city and county, including a charter city and county, district, special district, public authority, political subdivision, public corporation, or nonprofit transit corporation wholly owned by a public agency and formed to carry out the purposes of the public agency. (B) “Public entity” shall not include the following:
(i) The Department of Water Resources as to any project under the jurisdiction of that department.
(ii) The Department of Transportation as to any project under the jurisdiction of that department.
98 (iii) The Department of Parks and Recreation as to any project under the jurisdiction of that department.
(iv) The Department of Corrections and Rehabilitation with respect to any project under its jurisdiction pursuant to Chapter 11 (commencing with Section 7000) of Title 7 of Part 3 of the Penal Code.
(v) The Military Department as to any project under the jurisdiction of that department. (vi) The Department of General Services as to all other projects. (vii) The High-Speed Rail Authority.
(4) “Public works project” means the erection, construction, alteration, repair, or improvement of any public structure, building, road, or other public improvement of any kind. (5) “Subcontractor” means any type of contractor within the meaning of Chapter 9 (commencing with Section 7000) of Division 3 of the Business and Professions Code who either is in direct contract with a contractor or is a lower tier subcontractor.
(d)
(1)
(A) Upon receipt of a claim pursuant to this section, the public entity to which the claim applies shall conduct a reasonable review of the claim and, within a period not to exceed 45 days, shall provide the claimant a written statement identifying what portion of the claim is disputed and what portion is undisputed. Upon receipt of a claim, a public entity and a contractor may, by mutual agreement, extend the time period provided in this subdivision. (B) The claimant shall furnish reasonable documentation to support the claim. (C) If the public entity needs approval from its governing body to provide the claimant a written statement identifying the disputed portion and the undisputed portion of the claim, and the governing body does not meet within the 45 days or within the mutually agreed to extension of time following receipt of a claim sent by registered mail or certified mail, return receipt requested, the public entity shall have up to three days following the next duly publicly noticed meeting of the governing body after the 45-day period, or extension, expires to provide the claimant a written statement identifying the disputed portion and the undisputed portion. (D) Any payment due on an undisputed portion of the claim shall be processed and made within 60 days after the public entity issues its written statement. If the public entity fails to issue a written statement, paragraph (3) shall apply.
(2)
(A) If the claimant disputes the public entity’s written response, or if the public entity fails to respond to a claim issued pursuant to this section within the time prescribed, the claimant may demand in writing an informal conference to meet and confer for settlement of the issues in dispute. Upon receipt of a demand in writing sent by registered mail or certified mail, return receipt requested, the public entity shall schedule a meet and confer conference within 30 days for settlement of the dispute.
(B) Within 10 business days following the conclusion of the meet and confer conference, if the claim or any portion of the claim remains in dispute, the public entity shall provide the claimant a written statement identifying the portion of the claim that remains in dispute and the portion 99 that is undisputed. Any payment due on an undisputed portion of the claim shall be processed and made within 60 days after the public entity issues its written statement. Any disputed portion of the claim, as identified by the contractor in writing, shall be submitted to nonbinding mediation, with the public entity and the claimant sharing the associated costs equally. The public entity and claimant shall mutually agree to a mediator within 10 business days after the disputed portion of the claim has been identified in writing. If the parties cannot agree upon a mediator, each party shall select a mediator and those mediators shall select a qualified neutral third party to mediate with regard to the disputed portion of the claim. Each party shall bear the fees and costs charged by its respective mediator in connection with the selection of the neutral mediator.
If mediation is unsuccessful, the parts of the claim remaining in dispute shall be subject to applicable procedures outside this section.
(C) For purposes of this section, mediation includes any nonbinding process, including, but not limited to, neutral evaluation or a dispute review board, in which an independent third party or board assists the parties in dispute resolution through negotiation or by issuance of an evaluation.
Any mediation utilized shall conform to the timeframes in this section. (D) Unless otherwise agreed to by the public entity and the contractor in writing, the mediation conducted pursuant to this section shall excuse any further obligation under Section 20104.4 to mediate after litigation has been commenced.
(E) This section does not preclude a public entity from requiring arbitration of disputes under private arbitration or the Public Works Contract Arbitration Program, if mediation under this section does not resolve the parties’ dispute.
(3) Failure by the public entity to respond to a claim from a contractor within the time periods described in this subdivision or to otherwise meet the time requirements of this section shall result in the claim being deemed rejected in its entirety. A claim that is denied by reason of the public entity’s failure to have responded to a claim, or its failure to otherwise meet the time requirements of this section, shall not constitute an adverse finding with regard to the merits of the claim or the responsibility or qualifications of the claimant. (4) Amounts not paid in a timely manner as required by this section shall bear interest at 7 percent per annum.
(5) If a subcontractor or a lower tier subcontractor lacks legal standing to assert a claim against a public entity because privity of contract does not exist, the contractor may present to the public entity a claim on behalf of a subcontractor or lower tier subcontractor. A subcontractor may request in writing, either on their own behalf or on behalf of a lower tier subcontractor, that the contractor present a claim for work which was performed by the subcontractor or by a lower tier subcontractor on behalf of the subcontractor. The subcontractor requesting that the claim be presented to the public entity shall furnish reasonable documentation to support the claim. Within 45 days of receipt of this written request, the contractor shall notify the subcontractor in writing as to whether the contractor presented the claim to the public entity and, if the original contractor did not present the claim, provide the subcontractor with a statement of the reasons for not having done so. (e) The text of this section or a summary of it shall be set forth in the plans or specifications for any public works project that may give rise to a claim under this section. (f) A waiver of the rights granted by this section is void and contrary to public policy, provided, however, that (1) upon receipt of a claim, the parties may mutually agree to waive, in writing, mediation and proceed directly to the commencement of a civil action or binding arbitration, as applicable; and (2) a public entity may prescribe reasonable change order, claim, and dispute resolution procedures and requirements in addition to the provisions of this section, so long as the contractual provisions do not conflict with or otherwise impair the timeframes and 100
procedures set forth in this section.
(g) This section applies to contracts entered into on or after January 1, 2017. (h) Nothing in this section shall impose liability upon a public entity that makes loans or grants available through a competitive application process, for the failure of an awardee to meet its contractual obligations. (i) This section shall remain in effect only until January 1, 2027, and as of that date is repealed, unless a later enacted statute that is enacted before January 1, 2027, deletes or extends that date. 10-1.21 PROTECTION OF SITE AND PUBLIC SAFETY
The Contractor shall take all necessary precautions to prevent damage to the adjacent fencing, roadway, buildings, and other existing improvements, etc., during the progress of his/her work and shall be required to make any repairs resulting from his/her negligence and no additional compensation shall be allowed therefore.
Attention is directed to the Provisions in Section 7-1.08, “Public Convenience” and 7-1.09, “Public Safety”, of the Standard Specifications and these Special Provisions. Safe and adequate pedestrian zones and crossing of work shall be maintained at all times unless otherwise approved by the City Engineer. 10-1.22 TRAFFIC CONTROL
GENERAL
All work shall be in accordance with Part 6 of the Manual on Uniform Traffic Control Devices (MUTCD), and Part 6 of the California DOT MUTCD Supplement. Contractor shall maintain two-way traffic at all times, unless flagless are provided to control traffic.
Contractor shall provide all signs, barricades, markers, striping, delineators, lights and flagmen as required by the City Engineer.
Attention is directed to the MUTCD. A current copy of the MUTCD is available for free download from the Federal Highway Administration via their web site http://mutcd.fhwa.dot.gov/. The California DOT MUTCD Supplement is also available for free download via the California DOT website http://www.dot.ca.gov/hq/traffops/signtech/mutcdsupp/supplement.htm.
Contractor shall submit Area Sign Plan and Traffic Control Plan in accordance with Part 6 of the current MUTCD, and Part 6 of the California DOT MUTCD Supplement, these Specifications and these Special Provisions. The Sign Plan and Traffic Control Plan shall be approved by the City Engineer prior to start of Construction.
All work shall be in accordance with the Provisions in Section 12, “Construction Area Traffic Control Devices”; Section 7-1.08, “Public Convenience”; Section 7-1.09, “Public Safety”; and Section 4-1.04, “Detours”, of the Standard Specifications, the Provisions in Chapter 5, “Traffic Controls for Highway Construction”, of the Caltrans Traffic Manual. Contractor shall maintain two-way traffic at all times, unless flagman is provided to control traffic.
The Contractor’s attention is directed to the Provisions in Section 7-1.08, “Public Convenience”, of the Standard Specifications. The Contractor shall provide all signs, barricades, markers, striping, delineators, lights, and flagmen as required by the City Engineer.
The Contractor’s attention is directed to the Provisions in Section 7-1.09, “Public Safety”, of the Standard Specifications. The Contractor shall provide and install all necessary signs, fences, temporary K railings, barricades, lights, and other devices and take such other protective measures to prevent accidents or damage or injury to the public.
The Contractor’s attention is directed to the Provisions in Section 12, “Construction Area Traffic Control Devices”, of the Standard Specifications. All signs, lights, barricades, delineators, and other devices used for detouring and 101
traffic control shall conform to the requirements within the Provisions in Section 12-3, “Temporary Traffic Control Devices”, of the State Standard Specifications.
The Contractor shall submit an Area Sign Plan and Detour Plan per the State Standard Plans and these Special Provisions, and City of Salinas “Channelization Devices Detail” and “Typical Lane Closure Detail”. The Contractor shall submit a Traffic Control Plan/Detour Plan(s) for approval by the City engineer, prior to the beginning of construction.
Full closure of any streets will not be allowed unless approved by the City Engineer. All streets listed in this Contract shall be resurfaced on half street portions to provide access to thru traffic. No lane closures shall be allowed without an approved Access Plan showing barricading, signing, and necessary detour signing in accordance with the latest MUTCD. Arterial streets shall not be impacted Monday thru Friday; 7:00-9:00 a.m. and 4:00-6:00 p.m.
At least 10 calendar days prior to the beginning of work, the Contractor shall notify all affected property owners, residents, businesses, local authorities (City of Salinas Police and Fire Departments), City of Salinas, Republic Services (garbage company), MST (Monterey-Salinas Transit), effected school districts, and agencies by a written notice in English and Spanish, refer to Sample Detail A within Part F of these Special Provisions for the approved written notice. This written notice shall be supplied and paid for by the Contractor.
Failure by the Contractor to properly and timely notify all local authorities, news media, Republic Services (garbage company), MST (Monterey-Salinas Transit), property owners, residents, and businesses, shall require the City to withhold payment of traffic control.
CONSTRUCTION AREA SIGNS
Construction area signs shall be furnished, installed, maintained, and removed when no longer required in accordance with the Provisions in Section 12, “Construction Area Traffic Control Devices”, of the Standard Specifications and these Special Provisions. All traffic signs materials shall have diamond grade 3m reflective sheeting, or approved equal, and shall meet the CAMUTCD (latest Edition) requirements and retro reflectivity standards, https://dot.ca.gov/programs/safety-programs/camutcd/camutcd-files. The base material of construction area signs shall not be plywood and shall be in accordance with the Provisions in Section 12-3 of the State Standard Specifications and these Special Provisions. All temporary traffic signs shall have Diamond Grade 3-M reflective sheeting Series 4090 (or approved equal by the City Engineer)..
The Contractor shall install City furnished signs (City of Salinas financing signs) with new hardware and 4” x 6” pressure treated posts. Signs shall be picked up by the Contractor at a designated location to be named at a later date by the City Engineer. The signs shall be installed in both vehicle directions at the beginning and the end of the project limits. The Contractor shall remove the City signs when requested by the City Engineer and delivered to a designated location.
Contractor shall maintain safe and adequate pedestrian zones and shall not place temporary construction area signs and stands on sidewalk area and/or block walkways.
Payment for the installation and removal of temporary construction area signs and stands shall include all labor, materials, tools, equipment, mounting brackets, braces, hardware, and other appurtenances required for a completein-place traffic sign installation as indicated within these Special Provisions and as shown on the Plans. Payment shall be included in the Contract Lump Sum unit price paid for “Construction Area Signs” as listed in the Proposal and no additional compensation shall be allowed, therefore.
Payment for all traffic control shall include full compensation for furnishing labor, materials, tools, equipment; notifying all affected property owners, residents, businesses, City of Salinas Police and Fire Departments, City of Salinas, Republic Services (garbage company), MST (Monterey-Salinas Transit), effected school districts, and agencies; all required temporary construction signs and posts, detours, lights, barricades, delineators, and other devices shall include all labor, materials, tools, equipment, all necessary hardware for signs, and other 102
appurtenances required and shall be included in the Contract Lump Sum unit price paid for “Traffic Control System” as listed in the Proposal and no additional compensation shall be allowed therefore. 10-1.23 DUST CONTROL
The Contractor’s attention is directed to the Provisions in Section 7-1.01F, “Air Pollution Control”, of the City of Salinas Standard Specifications. The Contractor shall abate dust nuisance by cleaning, sweeping, and sprinkling with water during all phases of construction including weekends, holidays, and any other times as directed by the City Engineer. The use of water or other materials that results in mud on the public streets shall not be permitted as a substitute for sweeping. The Contractor shall submit a contact phone number. The Contractor shall respond to dust control abatement requests within four (4) hours of receiving notification. Should the Contractor fail to respond to such notice, the City shall cause to have the abatement completed by any available construction team and deduct that cost from any funds due the Contractor. Payment for dust control, abatement, and sweeping shall be considered as included in the contract price paid for the various items of work involved and no additional compensation shall be allowed therefore.
10-1.24 RECYCLING AND CLEANUP
Throughout all phases of construction including suspension of work, and until final acceptance of the project, the Contractor shall keep the work site clean and free from rubbish and debris. Salinas Municipal Code 9-4.1 requires all Construction and Demolition (“C&D”) projects within the City to divert at least 65% of the C&D debris and 100% of inert materials generated by the project In addition, all building and demolition project contractors must prepare and submit a C&D Waste Reduction and Recycling Plan prior to commencement of project and a final C&D Waste Reduction and Recycling Report to the City Engineer’s Office upon completion of the project. Further information can be found in the Construction and Demolition (C&D) Diversion Requirements and Instructions in Part F of this document. A copy of the instructions for preparing a C&D Waste Reduction and Recycling Plan and a C&D Waste Reduction and Recycling Report can also be obtained from the City of Salinas Permit Center (65 W. Alisal Street, Salinas, CA 93901).
Failure to submit a " C&D Waste Reduction and Recycling Plan" and file a “C&D Waste Reduction and Recycling Report” may result in non-compliance fees and shall be cause to withhold final payment and not accept the project.
The Contractor shall also abate dust nuisance by cleaning, sweeping, and sprinkling with water, or other means, as necessary. The use of water resulting in mud on public streets will not be permitted as a substitute for sweeping or other methods.
Failure of the Contractor to comply with the City Engineer's clean up orders may result in an order to suspend the work until the condition is corrected. No additional compensation will be allowed as a result of such suspension.
10-1.25 SCHEDULE OF VALUES
The schedule of values shall conform to the Provisions in Section 9-1.16B, of the State Standard Specifications and these Special Provisions.
The Contractor shall furnish the City Engineer a schedule of values for each Contract lump sum item of work described within the Proposal and where noted in these Special Provisions.
The schedule of values shall be submitted to the City Engineer for approval within 15 calendar days after the City of Salinas Council has approved the Contract. The City Engineer before any partial payment for any of the lump sum items of work shall be made shall approve the schedule of values, in writing. 103
10-1.26 PRESERVATION OF PROPERTY
The Contractors attention is directed to the Provisions in Section 5-1.36, “Property and Facility Preservation”, of the State Standard Specifications and these Special Provisions.
Existing trees, shrubs, and other plants, that are not to be removed, and are injured or damaged by reason of the Contractor’s operations, shall be replaced by the Contractor in accordance with the requirements within the Provisions in Section 5-1.36E, “Landscape”, of the State Standard Specifications.
Existing trees, shrubs, and other plants, that are not to be removed, and are injured or damaged by reason of the Contractor’s operations, shall be replaced by the Contractor in accordance with the requirements within the Provisions in Section 20-3.01C(4), “Replacement Plants”, of the State Standard Specifications.
Damaged or injured plants shall be removed and disposed of outside the City of Salinas right-of-way in accordance with the Provisions in Section 7-1.1 of these Specifications. At the option of the Contractor, removed trees and shrubs may be reduced to chips. The chipped material shall be spread within the highway right-of-way at locations designated by the City Engineer.
Replacement planting of injured or damaged trees, shrubs, and other plants shall be completed not less than 20 working days prior to acceptance of the Contract. Replacement trees, shrubs, and other plants shall be watered as necessary to maintain the trees, shrubs, and other plants in a healthy condition. 10-1.27 ENVIRONMENTAL/POLLUTION PREVENTION REQUIREMENTS Contractor is responsible for project Construction Site Management and all required BMP materials as necessary to complete this project.
Contractor shall comply with all air pollution and environmental control rules, regulations, ordinances, and statues that apply to the project and any work performed pursuant to the contract. Salinas City Code Chapter 29-9 states:
“No person shall contribute or cause to be contributed, directly or indirectly, to the city's storm drainage system any pollutant, wastewater or any substance or material which will interfere with the operation or performance of the storm drainage system, violate the city's NPDES permit or violate other applicable law or regulations.” The Contractor shall comply with the State’s current Construction Stormwater General Permit. Projects that (1) disturb one or more acres of soil, or (2) disturb less than an acre but are part of a larger common plan of development are required to obtain coverage under the State’s General Permit for Discharges of Stormwater associated with Construction Activity, Construction General Permit Order 2009-0009-DWQ. Construction activity subject to this permit includes clearing, grading and disturbances to the ground such as stockpiling or excavation, or construction activities associated with Linear Underground/Overhead Projects (“LUPs”); it does not include regular maintenance activities performed to restore the original line, grade, or capacity of the facility.
The Construction General Permit (CGP) requires the development and implementation of a Storm Water Pollution Prevention Plan (SWPPP). The SWPPP should contain a site map(s) which shows the construction site perimeter, existing and proposed buildings, lots, roadways, storm water collection and discharge points, general topography both before and after construction, and drainage patterns across the project. The SWPPP must list Best Management Practices (BMPs) the discharger will use to protect storm water runoff and the placement of those BMPs.
Additionally, the SWPPP must contain a visual monitoring program and a chemical monitoring program for “nonvisible” pollutants to be implemented if there is a failure of BMPs. Section A of the CGP describes the elements that must be contained in a SWPPP.
The requirements of the CGP are intended to be implemented on a year-round basis, not just during the part of the year when there is a high probability of a precipitation event which results in storm water runoff. The permit should be implemented at the appropriate level and in a proactive manner during all seasons while construction is ongoing. The City of Salinas NPDES permit also has additional requirements applicable to construction projects of any size.
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Additional information can be found at the State Water Resources Control Board website:
http://www.waterboards.ca.gov/water_issues/programs/stormwater/construction.shtml
CONTRUCTION BEST MANAGEMENT PRACTICES
Best Management Practices (BMPs) for construction sites include but are not limited to: spill prevention and control measures; solid waste containment; concrete waste management; proper vehicle and equipment cleaning, fueling, and maintenance; erosion and sediment control measures. Detailed procedures for each of these activities can be found through the California Stormwater Quality Association’s Construction BMP Handbook Portal, the Caltrans Storm Water Quality Manuals, the Caltrans Erosion Control Toolbox, and the City of Salinas’ storm water program.
Contractor shall prepare and maintain a Stormwater Pollution Prevention Plan consistent with construction BMPs.
CASQA Construction BMP Handbook and BMP Field Guide:
https://www.casqa.org/resources/bmp-handbooks
Caltrans Construction Site BMP Manual and Field Guide:
https://dot.ca.gov/-/media/dot-media/programs/construction/documents/environmental-compliance/csbmp-may2017-final.pdf https://dot.ca.gov/-/media/dot-media/programs/construction/documents/environmental-compliance/field-guideto-construction-site-dewatering-a11y.pdf The Contractor shall consider these objectives and their minimum requirements for each of the above categories as presented in this document. When minimum requirements are listed for any category, the Contractor shall incorporate all of the listed minimum controls required into the Sediment Control Plan and implement these on the project site in order to meet the stormwater protection control objectives for the category. In addition, the Contractor shall consider any other additional control measures presented in the Handbook as necessary to meet the objectives of the plans and shall incorporate them into the Sediment Control Plan for implementation on the project site.
Permanent post-construction stormwater control measures, also called structural BMPs, shall be indicated in the project Drainage Plans and incorporated into the project site as required per the City’s NPDES Permit (Postconstruction requirements). The Contractor shall maintain and protect the post-construction stormwater control measures throughout the duration of the project and shall restore these to the specifications shown on the Plans prior to acceptance of the project.
Per the City’s Municipal Storm Water Permit, Contractor shall employ erosion prevention and sediment control, and good housekeeping construction site management practices that result in the following outcomes on all construction sites regardless of size:
• Protection of storm drain inlets and/or adjacent waterways at all times from illicit discharges of sediment, construction debris, litter or waste
• No release of hazardous substances, such as oils, paints, thinners, fuels, concrete washout and other chemicals; if such a spill occurs that may threaten local water quality, Contractor must call 911 immediately and notify City Public Works staff at 831-758-7233
• Minimization of site disturbance to that portion undergoing construction only • No deposit of mud, soil, sediment, concrete washout, trash, or other similar construction-related material or waste into public rights of way and private streets, and into the City’s storm drain system and related natural resources, either by direct deposit, dropping, discharge, erosion, or tracking by construction vehicles. Any 105
such discharges shall be cleaned up at the end of the current work shift in which the deposit occurred or at the end of the current workday, whichever comes first.
• No runoff from graded areas or stockpile areas containing sediments. Stockpiles shall be adequately covered to avoid contact with rainfall and prevent soil movement by water and/or wind. Runoff containing sediments shall be captured in secondary containment structures and either treated to remove sediments prior to discharge or infiltrated on site.
• No exposure of graded areas and stockpile areas to storm water run-on. Run-on shall be controlled by diversion structures such as dikes, excavated swales, berms, or a combination of the two.
Soil stabilization of graded areas shall be in place in any portion of the site where the construction activities have temporarily (not scheduled to be re-disturbed for at least 14 days) or permanently ceased. • All hard-surfaced areas are to be swept regularly and kept free of dirt and construction debris such that the surface of the pavement is clearly visible at all locations.
Activities to be performed by Contractor include, but are not limited to:
Contractor shall maintain the temporary and permanent vegetation (if any), erosion and sediment control measures, and other protective measures in good and effective operating condition by performing routine inspections to determine condition and effectiveness, by restoration of destroyed vegetative cover, and by repair of erosion and sediment control measures and other protective measures. Contractor shall inspect the following areas at least once every seven (7) calendar days and within 24 hours prior to and 48 hours after any predicted storm:
o Disturbed areas of the construction site,
o Areas that have not been finally stabilized,
o Areas used for storage of materials exposed to precipitation, and o Areas where vehicles exit the site
Where sites have been finally stabilized, such inspection shall be conducted at least once every month. Areas noted above shall be inspected for evidence of, or potential for o Erosion, or
o Sediments entering waterways or the storm drainage system, or o Pollutants entering waterways or the storm drainage system.
Erosion and sediment control measures shall be observed and maintained to ensure that they are operating correctly.
Discharge locations or points shall be inspected to ascertain whether erosion control measures are effective in preventing sedimentation and subsequent degradation of receiving water quality in violation of receiving water quality standards. Locations where vehicles exit the stockpile/staging site shall be inspected for evidence of offsite sediment tracking. Deficiencies observed during inspections shall be noted and rectified before the end of the workday.
The Contractor shall become fully informed of, and comply with the applicable Federal, State, City of Salinas, local regulations that govern the Contractor’s operations and storm water discharges from both the project site and areas of disturbance outside the project limits during construction. Unless arrangements for disturbance of areas outside the project limits are made by the City Engineer and made part of the Contract, it is expressly agreed that the City of Salinas assumes no responsibility to the Contractor or property owner whatsoever with respect to any 106
arrangements made between the Contractor and the property owner to allow disturbance of areas outside the project limits.
CONSTRUCTION SITE MANAGEMENT
To ensure the proper implementation and functioning of erosion and sediment control measures, the Contractor shall regularly inspect and maintain the construction site for the control measures identified in the SWPPP. The Contractor shall identify corrective actions and time frames to address any deficient measures or reinitiate any measures that have been discontinued. All necessary BMP materials are included in this item.
The Contractor may obtain a copy of the City’s construction site inspection checklist; this shall be used to ensure that the necessary measures are being properly implemented, and to ensure that the control measures are functioning adequately. The Contractor shall submit one copy of each QSP site inspection record to the City Engineer via [email protected].
During the rainy season, inspections of the construction site shall be conducted by the Contractor to identify deficient measures, as follows:
Within 48 hours prior to a forecasted storm.
Post-storm event (within 48 hours) after all precipitation, which causes runoff capable of carrying sediment from the construction site, has ceased.
At 24-hour intervals during extended precipitation events. Routinely, at a minimum of once a week per the CGP.
Protection of storm drain inlets and/or adjacent waterways shall be in place at all times during construction.
Tracking of mud, sediment, concrete washout, trash or other construction-related materials or wastes are not allowed to be discharged in the public rights of way, on private streets, or into the City’s storm drain system. Any such discharges shall be cleaned up at the end of the current work shift in which the discharge occurred, or at the end of the current workday, whichever comes first.
Stockpiles shall be adequately covered to avoid contact with rainfall and prevent soil movement by water and/or wind. Runoff containing sediments shall be captured in secondary containment structures and either treated to remove sediments prior to discharge or infiltrated onsite. No release of hazardous substances such as oils, paints, thinners, fuels, concrete washout, and other chemicals is allowed; if such a spill occurs that may threaten local water quality, contractor must call 911 immediately and notify City public works staff.
If the Contractor or the City Engineer identifies a deficiency in the deployment or functioning of an identified control measure, the deficiency shall be corrected by the Contractor immediately, or by a later date and time if requested by the Contractor and approved by the City Engineer in writing, but not later than 72 hours from identification of the deficiency or the onset of subsequent precipitation events.
The correction of deficiencies or any enforcement fines shall be at no additional cost to the City of Salinas.
PAYMENT
Payment for full compensation for conforming to the requirements of this Section and shall include all labor, materials, tools, equipment, incidentals; and for doing all work involved in the development, implementation and continued maintenance of the project’s sediment control Plan, as applicable, to control water pollution originating from both storm and non-storm water sources, effectively implementing pollutant source control and erosion and sediment control measures during construction of the project; and for installing, monitoring, inspecting, and correcting pollution prevention practices at the job site. Payment shall be included in the Contract Lump Sum unit price paid for “Sediment Control and Storm Drain Inlet Protection” as listed in the Proposal and no additional compensation shall be allowed, therefore. The Contractor shall provide a schedule of values for this item. 107
The Contractor shall be responsible for the costs and for any liability imposed by law as a result of the Contractor’s failure to comply with the requirements set forth within the Provisions in Section “Environmental/Pollution Prevention Requirements” including, but not limited to, compliance with the applicable Federal, State and local regulations, and the City’s NPDES permit. For the purposes of this paragraph, costs and liabilities include but are not limited to fines, penalties, and damages whether assessed against the City or the Contractor, including those levied under the Federal Clean Water Act and the State Porter Cologne Water Quality Act.
The City Engineer shall retain an amount equal to 25% of the estimated value of the Contract work performed during estimate periods in which the Contractor fails to conform to the requirements of the Provisions in the Section “Environmental/Pollution Prevention Requirements” as determined by the City Engineer. The amounts retained for failure of the Contractor to conform to the requirements of this Section shall be released for payment on the next monthly estimate for partial payment following the date that a sediment control plan has been implemented and maintained, and water pollution is adequately controlled, as determined by the City Engineer.
The retention of money due the Contractor shall be subject to the following:
1. The Public Works Department shall give the Contractor a 30-calendar day notice of its intent to retain funds from any partial payment which may become due to the Contractor prior to acceptance of the Contract. Retention of funds from any payment made after acceptance of the Contract may be made without prior notice to the Contractor.
2. No retention of additional amounts out of partial payments shall be made if the amount to be retained does not exceed the amount being withheld from partial payments pursuant to the Provisions in Section 9 1.06, “Partial Payments”, of the Standard Specifications.
3. If the Public Works Department has retained funds and it is subsequently determined that the State is not subject to the costs and liabilities in connection with the matter for which the retention was made, the Public Works Department shall be liable for interest on the amount retained at the legal rate of interest for the period of the retention.
Conformance with the requirements of the Provisions in Section 7-1.01G, “Water Pollution”, of the Standard Specifications shall not relieve the Contractor from the Contractor’s responsibilities, as provided in the Provisions in Section 5-1.36, “Property and Facility Preservation”, and Section 7, “Legal Relations and Responsibility to the Public”, of the State Standard Specifications
DEWATERING
In the event that dewatering of construction site becomes necessary, the Bidder’s attention is directed to the Provisions in Section 2-1.03, “Examination of Plans, Specifications, Contract, and Site of Work”, of the Standard Specifications and these Special Provisions.
In trench excavation, appropriate dewatering techniques may be utilized if necessary, to lower the ground water levels and to stabilize excavation. Methods used shall be such that there is no danger of pumping soil from excavation, or adjacent areas, during dewatering. The water level shall be lowered at least to an elevation 1’ below bottom of the pipe invert. This level shall be maintained continuous during construction until after backfilling has been completed up to the original groundwater elevation.
Water pumped during the dewatering operations shall be discharged in accordance with Caltrans or CASQA Dewatering BMP (NS-2) in a manner such that there is no hazard to the public, no discharge to the City storm drainage system unless filtered, and a minimum of traffic interference.
The dewatering methods used shall be the responsibility of the Contractor, but subject to approval by the City Engineer.
Caltrans Dewatering Guide:
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https://dot.ca.gov/-/media/dot-media/programs/construction/documents/environmental-compliance/field-guideto-construction-site-dewatering-a11y.pdf Payment for dewatering, if required, shall be borne by the Contractor and no additional compensation shall be allowed, therefore.
10-1.28 CHANGES IN WORK
For work done on a “Time and Materials” basis: the Contractor shall submit all required documents for a specific change within 10 calendar days of completing the work.
Outstanding Proposals at the end of the project: the Contractor shall submit all outstanding Proposals, in the specified format, within 10 calendar days of the date established as “Substantial Completion”. The City Engineer reserves the right to not process any proposals received after that date unless specifically agreed in advance. 10-1.29 FINISHING ROADWAY
Finishing roadway shall conform to the Provisions in Section 22, “Finishing Roadway”, of the State Standard Specifications.
10-1.30 CLEAN UP
Throughout all phases of construction including suspension of work and until final acceptance of the project by the City of Salinas Council, the Contractor shall keep the work site clean and free from rubbish and debris. The Contractor shall also abate dust nuisance by cleaning, sweeping and sprinkling with water, or other means as necessary. The use of water resulting in mud on public street and or City right-of-way shall not be permitted as a substitute for sweeping or other methods.
Failure of the Contractor to comply with the City Engineer’s clean up orders may result in an order to suspend the work until the condition is corrected. No additional compensation shall be allowed therefore as a result of such suspension.
SECTION 11 ITEMS OF WORK
SECTION 11-1 GENERAL
All items of work listed in the Proposal Section shall conform to the Contract Plans, Standard Specifications, and these Special Provisions.
Adjustment to new grades of all utility covers is the responsibility of individual utility companies if applicable.
The Contractor is required to notify each utility company and provide the company with a copy of the Contractor’s project schedule so that they may make provision to make notes on the location of their utility covers. The City’s Contractor is responsible for the adjustment to finished grade of all City of Salinas monuments, storm drain and sanitary sewer manholes, and flushing inlets.
The Contractor shall refrain from using diesel fuel or solvents of any kind for cleaning tools and equipment in such a manner as to permit spillage of parkways, vegetation, wildlife habitats, or other improved areas. All refueling, maintenance, and staging of construction equipment and vehicles shall occur at least 100 feet from any riparian habitat or water body. The Contractor shall ensure contamination of riparian habitat does not occur during the project. Prior to the onset of construction work, the Contractor shall prepare and submit to the City Engineer for approval, a “Spill Abatement Plan”. The Contractor’s Spill Abatement Plan shall identify the Contractors means and methods for spill prevention, accidental spill containment, and the Contractor’s training program to ensure all construction workers are: (i) informed of the importance of preventing spills; and (ii) trained of the appropriate measures to take should an accidental spill occur to ensure a prompt and effective response to any spills. The Contractor shall furnish all materials necessary for the initial response to a spill and keep the materials at multiple easily accessible locations on the project site in addition to at all Contractor staging areas. Construction material 109
debris including trash or staging of construction equipment will not be allowed within the 100’ setback area.
Prior to slurry seal and cape seal all raised pavement markers, striping, and pavement markings shall be removed from the street surface in accordance with the Plans, Standard Specifications, and the Special Provisions. 11-1.1 MOBILIZATION
Mobilization shall conform to the Provisions in Section 9-1.16D, “Mobilization”, of the State Standard Specifications.
Payment for mobilization shall include all labor, materials, tools, fencing, equipment, and other appurtenances required for a complete-in-place mobilization as indicated within these Special Provisions and as shown on the Plans. Payment shall be included in the Contract Lump Sum unit price paid for “Mobilization” as listed in the Proposal and no additional compensation shall be allowed, therefore.
SECTION 11-2 REMOVAL AND DISPOSAL/SALVAGE OF EXISTING FACILITIES 11-2.1 GENERAL
All items of work listed in the Proposal Section shall conform to the Plans, Contract, Standard Specifications, and these Special Provisions.
The Contractor shall remove all required appurtenances necessary to complete the work, as shown on the Plans, Standard Specifications, and these Special Provisions. All removed material shall become the property of the Contractor (unless noted otherwise on the Plans and/or directed by the City Engineer) and shall be disposed of per the Provisions in Section 7-1.1, “Disposal of Materials Outside the Highway Right-of-Way”, of these Specifications.
Salinas Municipal Code 9-4.1 requires all Construction and Demolition (“C&D”) projects within the City to divert at least 50% of the C&D debris and 100% of inert materials generated by the project. For further information see section 10-1.30 “Cleanup” of these Special Provisions.
The Contract unit price paid for the work required, complete-in-place, in accordance with the Plans, Standard Specifications, and these Special Provisions shall include full compensation for furnishing all labor, materials, tools, equipment, and incidentals, and for doing all the work involved in removing and disposal of various items of materials.
If applicable, the Contractor shall remove the existing facilities designated for salvage, as shown on the Plans, and shall be salvage to the Environmental/Maintenance Service Department at 426 Work Street (unless noted otherwise on the Plans and/or directed by the City Engineer).
The respective utility companies at their expense, if any, with the proposed improvements under this Contract shall execute all removals, installations, and relocations of underground and aboveground utilities in direct conflict.
All accidental or convenience removals of existing facilities by the Contractor shall be at the expense of the Contractor, and no additional compensation shall be allowed therefore.
All removals and relocations of existing utilities and facilities which are not identified and shown on the Plans to be relocated or removed by the utility company, shall be performed by the Contractor; said relocations and removals shall be at the sole expense of the Contractor, and no additional compensation shall be allowed therefor.
Existing traffic striping and pavement markings to be superseded by new striping and pavement markings shall be removed by disk grinder, meeting the latest requirements and restrictions by the State Pollution Control Agency, 110
or other pre-approved methods by the City Engineer. The Contractor shall not use a pavement grinder to remove striping.
Where Bid item for “Existing Facilities” are not included in the Proposal, the work shall be considered as included in the price paid for the various Contract items of work as listed in the Proposal and no additional compensation shall be allowed therefore.
11-2.2 REMOVAL OF ASBESTOS AND HAZARDOUS SUBSTANCES
If applicable, when the presence of asbestos or hazardous substances are not shown on the Plans or indicated in the Special Provisions and the Contractor encounters materials which the Contractor reasonably believes to be asbestos or a hazardous substance as defined in the Provisions in Section 25914.1 of the Health and Safety Code, and the asbestos or hazardous substance has not been rendered harmless, the Contractor may continue work in unaffected areas reasonably believed to be safe. The Contractor shall immediately cease work in the affected area and report the condition to the City Engineer in writing immediately.
In conformance with the Provisions in Section 25914.1 of the Health and Safety Code, removal of asbestos or hazardous substances including exploratory work to identify and determine the extent of the asbestos or hazardous substance shall be performed by separate Contract.
If delay of work in the area delays the current controlling operation, the delay shall be considered a right-of-way delay and the Contractor shall be compensated for the delay in conformance with the Provisions in Section 8-1.07, “Delays”, of the State Standard Specifications.
SECTION 11-3 EXISTING FACILITIES
11-3.1 GENERAL
The work performed in connection with various existing highway facilities, including removal, repairs, disposal, salvage, relocation, and/or reconstruction shall conform to the provisions in Section 15, "Existing Highway Facilities", of the Standard Specifications and these Special Provisions. The limits of work shall include adjacent/abutting lands to the right-of-way as shown on the Plans.
In lieu of the area described in Section 15-1.01 of the State Standard Specifications, the area shall be considered as the entire area within the public rights-of-way and those areas on private properties as shown on the Plans.
The word "SITE" shall be considered interchangeable with the word "HIGHWAY" in Section 15 of the Standard Specifications.
All restoration or replacement of existing facilities shall match existing unless designated otherwise by City Engineer, these Special Provisions and/or as shown on the Plans.
Existing facilities, if applicable, shown on the Plans to be removed and salvaged, shall be removed and salvaged to a location designated by the City Engineer. The work to be done under “Existing Facilities” shall include, but is not limited to: the removal, disposal, salvage, relocation, adjustments, and/or reconstruction of various existing facilities, as shown on the Plans and as specified herein these Special Provision; including pavement, catch basin, pipes, signs, various concrete and asphalt curbs, gutter, sidewalks, and other existing facilities such as restoration of planting and other work as shown on the Plans, specified herein these Special Provisions, and/or as required to complete the project to its final state.
Existing traffic striped and pavement marking to be suspended by new stripes and pavement markings shall be removed by sandblasting or other approved equal by the City Engineer.
Miscellaneous items of work not specifically included in the Proposal's items of work which are shown and/or mentioned on the Plans or are necessary, whether shown or not, for the construction of various improvements, 111
including all removals, modifications shall be considered as included in prices paid for the various Contract items of work listed in the Proposal, and no additional compensation shall be allowed therefore.
Contractor shall verify all measurements at site and shall be responsible for correctness of it. No extra compensation shall be allowed because of difference between work shown on Plans and measurement at site.
All work and materials shall be subject to inspection at all times by the City Engineer.
Work shall not be closed in or covered before inspection and approval by the City Engineer. Cost of uncovering and making repairs where work has been closed and not inspected by the City Engineer shall be borne by the Contractor and no additional compensation shall be allowed, therefore.
If the City Engineer finds that materials and/or equipment do not conform with these Special Provisions, the Contractor shall, within 3 calendar days after being notified by the City Engineer, remove said material from premises; if said material has been installed, entire expense of removing and replacing same, including any cutting and patching that may be necessary, shall be borne by the Contractor and no additional compensation shall be allowed therefore.
11-3.2 REMOVE PAVEMENT
Concrete or asphalt pavement to be removed shall be disposed of in accordance with the provisions in the State Standard Specifications.
SECTION 11-4 LAWN AND PLANTINGRESTORATION
11-4.1 GENERAL
If applicable, the restoration of existing lawn and/or planting as necessary for the removal and/or construction of the various facilities under this project shall be in accordance with the Provisions in Section 20, “Landscape” of the State Standard Specifications and these Special Provisions.
Lawn restoration work shall include all areas as necessary for the construction of the various facilities. Where established lawns exist, the Contractor shall remove sod in rectangular sections to a depth to include all grass roots, remove the remaining topsoil, if any, to a total depth of 6” below the original ground level, and then excavate and dispose of subsoil to grade. Subsequently, all clods, concrete chips, and foreign materials shall be removed from the excavation and clean Class “A” topsoil shall be used for fill prior to sod replacement, followed by the rectangular sections of sod which shall be placed neatly and uniformly, conforming to the back of walk, or other elevation, and to the satisfaction of the City Engineer. The removed sod shall be watered and maintained in a growing condition until subsequently replaced neatly and uniformly with the existing ground and to the satisfaction of the City Engineer. Contractor shall fill existing voids with fine granular loam and re-seed all damaged sections of lawn to the satisfaction of the City Engineer. The Contractor shall be responsible for providing necessary water, as needed, for lawn and planting restoration.
Sod, which has been stripped for replacement shall be kept adequately moist at all times, to ensure healthy regrowth upon replacement. The Contractor shall schedule the work to ensure that the time from removal to replacement is kept to a minimum.
The Contractor has the option, with the property owner’s written approval and the okay from the City Engineer, of re-sodding in lieu of the above-mentioned lawn restoration procedures. No additional compensation shall be allowed for re-sodding, including replacement of damaged lawn.
The work to be done under planting shall include excavation, replanting of shrubs, ground cover, and hedges, backfill, and finish grading as required to restore the site to its original condition due to construction of various facilities within this project.
The Contractor shall furnish the quantities and sizes of any replacement material necessary to complete the 112
restoration of planting work and shall be approved by the City Engineer.
No planting shall be done until the City Engineer has approved all replacement plants for quality and replacement.
Contractor stock shall be delivered to the site in first-class condition. Plants shall have small stakes in container where required to support plants.
Plants shall be subject to inspection and approval by the City Engineer at the place of growth or upon delivery.
Such approval shall not impede the right of inspection and rejection at the site during the progress of the work for size and condition of plant. The Contractor shall remove all rejected plants immediately from the site. No plants shall be planted until the City Engineer has approved them.
No additional planting inspection trips by the City Engineer shall be made due to rejected materials or the failure of the Contractor to properly schedule his/her work or to comply with the above requirements. Inspection shall then be made during the regular scheduled site inspection trip, and no extension of Contract time shall be allowed.
Plant establishment work shall be performed as provided within the Provisions in Section 20, “Landscape”, of the State Standard Specifications and these Special Provisions.
Upon completion of the required lawn and planting restorations, the City Engineer shall be notified, and an inspection of such work shall be made. If the City Engineer deems that such restoration work is equal to or better than the original condition, the Contractor shall be relieved of any further maintenance for lawn and planting work The Contractor shall be responsible for any removal, relocation, and/or replacement of existing sprinkler lines and heads affected by the removal/replacement of new sidewalk, curb, and gutter; removal/installation of new trees and root control barriers.
SECTION 12 ITEMS OF CONSTRUCTION
SECTION 12-1 EARTHWORK
12-1.1 GENERAL
The work performed in connection with trenching, compaction, excavation, backfill, and other earthwork operations shall be in accordance with the Provisions in Section 19, “Earthwork”, of the City of Salinas Standard Specifications and these Special Provisions. The second paragraph of the Provisions in Section 19-5.03 of the State Standard Specifications shall be deleted.
Surplus excavation materials including native soil, concrete, asphalt concrete, concrete base, and sub base material shall become property of the Contractor and shall be disposed of in accordance with the Provisions of Section 7-
1.11, “Disposal of Materials Outside the Highway Right-Of-Way”, of these Specifications.
Protection of work from outside sources of water, such as runoff from adjacent lands, shall be the responsibility of the Contractor; unstable conditions resulting from improper protection shall be the responsibility of the Contractor and no additional compensation shall be allowed therefore.
Unless specified otherwise, payment for miscellaneous earthwork operations including: saw cutting, pavement removals, trenching and structure excavations, backfill, and compaction and disposal shall be as included in the prices paid for the various Contract items of work as listed in the Proposal and no additional compensation shall be allowed therefore.
The limit of excavations shall be per the new street right-of-way together with abutting work on private property for conform of existing driveways and/or facilities as shown on the Plans. Roadway excavation shall consist of all excavation, removal, disposal, and grading for the construction of roadway sections and the various patch and repair improvements as shown on the Plans.
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The cost of excavation, rough and final grading to the depths as shown on the Plans shall be considered as included in the prices paid for the various Contract items of work as listed in the Proposal and no additional compensation shall be allowed therefore.
12-1.1 HAULING
The payment for hauling shall be considered included in the prices paid for the various Contract items of work as listed in the Proposal and no additional compensation shall be allowed therefore. 12-1.2 UNSUITABLE MATERIAL
The excavation and removal of additional unsuitable materials beyond the depths of excavations as shown on the Plans and additional backfill, if required by the City Engineer, shall be in accordance with the Provisions in Section 19-1.03 of the State Standard Specifications.
12-1.3 GRADE TOLERANCE
Grade tolerance shall conform to the Provisions in Section 19-1.03, “Grade Tolerance”, of the City of Salinas Standard Specifications.
12-1.4 FINISHING ROADWAY
Finishing roadway shall conform to the Provisions in Section 22, “Finishing Roadway”, of the City of Salinas Standard Specifications.
12-1.5 PAYMENT
Payment for excavation and earthwork shall be as included in the various items of work and shall include saw cutting; patch and repair of existing street; any hauling of excavated material; disposal of asphalt concrete material; base material and miscellaneous concrete material; dewatering; compaction of native soil; and all other work necessary except unsuitable material to attain the completed conditions contemplated within this project shall be considered as included in the prices paid for the various Contract items of work as listed in the Proposal and no additional compensation shall be allowed therefore. Unsuitable Material shall be paid for under the Provisions in Section 19-1.03B of the State Standard Specifications.
Hauling of excavated materials shall be as considered as included in the prices paid for the various Contract items of work as listed in the Proposal and no additional compensation shall be allowed therefore.
Hauling and compaction of excavated materials to the deposit areas designated by the City Engineer shall be as considered as included in the prices paid for the various Contract items of work as listed in the Proposal and no additional compensation shall be allowed therefore.
SECTION 12-2 CLOSURE REQUIREMENTS AND CONDITIONS
12-2.1 GENERAL
Lane closures shall conform to the Provisions in Section 5-1.7, “Legal Relations and Responsibilities and Maintaining Traffic”, of these Special Provisions.
The term closure, as used herein, is defined as the closure of a traffic lane or lanes, including ramp or connector lanes, within a single traffic control system.
CLOSURE SCHEDULE - By Noon Wednesday, the Contractor shall submit a written schedule of planned closures for the following week period, defined as Friday Noon through the following Friday Noon.
The Closure Schedule shall show the locations and times when the proposed closures are to be in effect. The Contractor shall use the Closure Schedule request forms furnished by the City Engineer. Closure Schedules 114
submitted to the City Engineer with incomplete, unintelligible or inaccurate information shall be returned for correction and resubmittal. The Contractor shall be notified of disapproved closures or closures that require coordination with other parties as a condition of approval.
Amendments to the Closure Schedule, including adding additional closures, shall be submitted to the City Engineer, in writing, at least 3 working days in advance of a planned closure. Approval of amendments to the Closure Schedule shall be at the discretion of the City Engineer.
The Contractor shall confirm, in writing, all scheduled closures by no later than 8:00 a.m. 3 working days prior to the date on which the closure is to be made. Approval or denial of scheduled closures shall be made no later than 4:00 p.m. 2 working days prior to the date on which the closure is to be made. Closures not confirmed or approved by the City Engineer shall not be allowed.
Confirmed closures that are cancelled due to unsuitable weather may be rescheduled at the discretion of the City Engineer for the following working day.
CONTINGENCY PLAN - The Contractor shall prepare a contingency plan for reopening closures to public traffic. The Contractor shall submit the contingency plan for a given operation to the City Engineer within 1 working day of the City Engineer’s request.
LATE REOPENING OF CLOSURES - If a closure is not reopened to public traffic by the specified time, work shall be suspended in conformance with the Provisions in Section 8-1.06, “Suspensions”, of the State Standard Specifications. The Contractor shall not make any further closures until the City Engineer has accepted a work plan, submitted by the Contractor that shall insure that future closures shall be reopened to public traffic at the specified time. The City Engineer shall have 2 working days to accept or reject the Contractor’s proposed work plan. The Contractor shall not be entitled to any compensation for the suspension of work resulting from the late reopening of closures.
COMPENSATION - The Contractor shall notify the City Engineer of any delay in the Contractor’s operations due to the following conditions, and if, in the opinion of the City Engineer, the Contractor’s controlling operation is delayed or interfered with by reason of those conditions, and the Contractor’s loss due to that delay could not have been avoided by rescheduling the affected closure or by judicious handling of forces, equipment, and plant, the delay shall be considered a right-of-way delay within the meaning of the Provisions in Section 8-1.07, “Delays”, of the State Standard Specifications and compensation for the delay shall be determined in conformance with the Provisions in Section 81.09:
A. The Contractor’s proposed Closure Schedule is denied and planned closures are within the time frame allowed for closures in “Maintaining Traffic” of these Special Provisions, except that the Contractor shall not be entitled to any compensation for amendments to the Closure Schedule that are not approved by the City Engineer.
B. The Contractor is denied a confirmed closure.
Should the City Engineer direct the Contractor to remove a closure prior to the time designated in the approved Closure Schedule, any delay to the Contractor’s schedule due to removal of the closure shall be considered a rightof-way delay within the meaning of the Provisions in Section 8.07, “Delays”, and compensation for the delay shall be determined in conformance with the Provisions in Section 8.07 of the State Standard Specifications.
Full compensation conforming to the requirements of this Section shall be considered as included in the prices paid for the various Contract items of work listed in the Proposal and no additional compensation shall be allowed, therefore.
.
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SECTION 12-3 CONCRETEFACILITIES
12-3.1 GENERAL
The construction of concrete facilities includes the construction of pedestrian ramps, driveway approach, sidewalk and curb & gutter and modified curbs as indicated on the Plans or as directed by the City Engineer and, shall be in accordance with Section 73 “Concrete Curbs and Sidewalks” and Section 90 “Portland Cement Concrete” of the Standard Specifications and these Special Provisions.
All contaminated water shall be vacuumed and disposed of in an environmental approved fashion.
The Contractor shall provide sufficient forces to perform the necessary demolition and construction of this project in order that all work shall be completed within the time frame established for this project.
Contractor shall contact U.S.A. (Underground Service Alert, telephone number 811) 48 hours in advance before performing any trenching or excavation work.
Concrete sidewalk construction shall be per City of Salinas Standard Plan No. 2R and as shown on the Plans.
Concrete Type “C” curb and gutter construction and Type “B” curb construction shall be per City of Salinas Standard Plan No.1 and as shown on the Plans.
Existing sidewalk, curb and gutter, driveway approach, driveway, walkway, and pedestrian access ramp damaged during construction; convenience removals; and miscellaneous concrete transitions shall be reconstructed at the expense of the Contractor and no additional compensation shall be made.
Concrete pedestrian access ramp construction, within the City of Salinas right-of-way, shall be per State 2018 Standard Plan A88A and as shown on several details on the Plans.
Concrete driveway approach construction shall be per City of Salinas Standard Plan No. 5 and 6 and as shown on the Plans.
In areas where new curb and gutter grades are higher than existing established lawn, plant, shrub, ground cover, vine, and/or tree, the Contractor shall adjust the existing grades to match the new curb and gutter per these Special Provisions.
12-3.2 REMOVE AND DISPOSE CONCRETE SIDEWALK, PEDESTRIAN ACCESS RAMPS
AND/OR ASPHALT CONCRETE
Removing concrete sidewalk shall conform to the Provisions within Section 15, “Existing Highway Facilities”, of the Standard Specifications and these Special Provisions.
Concrete removed shall be disposed of in accordance with the Provisions in Section 7-1.1, “Disposal of Material Outside the Highway Right-of-Way”, of these Specifications and these Special Provisions.
Where no joint exists between the concrete to be removed and the concrete to remain in place, the concrete shall be cut in a neat line to a minimum depth of 0.17’ with a power driven saw before concrete is removed.
Concrete removal in sidewalk areas shall be to the nearest score line if at least 1/2 of the concrete slab is required for the trench.
In areas where concrete sidewalk is to remain but has a asphalt concrete patch that was butting up against the concrete section that was removed, the Contractor shall remove all of the asphalt concrete patch by grinding, chipping, or by some other means approved by the City Engineer.
All removals, installations, and relocations of underground and aboveground utilities in direct conflict with the proposed improvements under this Contract and shall be executed by the respective utility companies at their expense and no additional compensation shall be allowed therefore. 116
All removals of sidewalk during removal of pullboxes shall be paid under the traffic signal construction items. 12-3.3 REMOVE AND DISPOSE CONCRETE CURB AND GUTTER, AND MEDIAN CURB Concrete curb and gutter material, designated on the Plans to be removed, shall be disposed of in accordance with the Provisions in Section 7-1.1, “Disposal of Material Outside the Highway Right-of-Way, of these Specifications and these Special Provisions.
In areas where new curb and gutter grades are lower than existing, the Contractor shall chip, grind, or by some other suitable means, acceptable by the City Engineer, lower the existing pavement from grade, a minimum 1’ from the gutter lip, to the new gutter lip grade.
The repair, replacement, restoration of sidewalks and walkway shall be in accordance with the applicable City of Salinas Standard Plans, the Plans, and these Special Provisions. 12-3.4 CONSTRUCT CONCRETE SIDEWALK
Concrete sidewalks shall conform to the Provisions in Section 73, “Concrete Curbs and Sidewalks” and Section 90 “Portland Cement Concrete” of the Standard Specifications and these Special Provisions.
Concrete sidewalk construction shall be per City of Salinas Standard Plan No. 2R and as shown on the Plans.
The repair, replacement, restoration of various concrete facilities, including roadway, curb and gutter, curbs, sidewalk, pedestrian access ramps, driveway approach, driveway, sidewalk, and walkway shall be in accordance with the applicable City of Salinas Standard Plans, State Standard Plans, the project Plans, and these Special Provisions.
12-3.5 DRIVEWAY APPROACH
Concrete driveway approach shall conform to the Provisions in Section 73, “Concrete Curbs and Sidewalks” and Section 90 “Portland Cement Concrete” of the Standard Specifications and these Special Provisions. 12-3.6 CONSTRUCT CONCRETE ADA PEDESTRIAN ACCESS RAMP
Concrete ADA pedestrian access ramp shall conform to the Provisions in Section 73, “Concrete Curbs and Sidewalks”, of the State Standard Specifications, and these Special Provisions.
Contractor shall remove a 1’ along all pedestrian ramps to obtain a smooth transition from new pedestrian ramp to street access.
Concrete pedestrian access ramp construction, within the City of Salinas right-of-way, shall be per State 2018 Standard Plan A88A and as shown on details on the Plans.
The Contractor shall furnish and install Armor-Tile Cast-in-Place Inline Dome Tactile Detectable Warning Surface Tile where indicated on the Plans, or approved equal by the City Engineer.
SUBMITTALS - The Contractor shall submit manufacturer’s literature describing products, installation procedures, and routine maintenance.
The Contractor shall submit 2 tile samples (for verification purposes) minimum 6” x 8” of the kind he/she is proposing.
The Contractor shall submit shop plans for products specified showing fabrication details; composite structural system; plans of tile placement including joints, and material to be used as well as outlining installation materials and procedure.
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The Contractor shall submit material test reports form qualified independent testing laboratory indicating that materials proposed for use and in compliance with requirements and meets the properties indicated. All test reports shall be conducted on a cast-in-place tactile tile system as certified by a qualified independent testing laboratory.
The Contractor shall submit copies of the manufacturer’s specified maintenance practices for each type of tactile tile and accessory as required.
QUALITY ASSURANCE - Provide cast-in-place tactile tiles and accessories as produced by “Armor-Tile Tactile System or approved equal by the City Engineer.
The Contractor shall be an experienced installer of cast-in-place tactile tiles (wet set).
Vitrified Polymer Composite (VPC) cast-in-place tiles shall be an epoxy polymer composition with an ultra violet stabilized coating employing aluminum oxide particles in the truncated domes. The tile shall incorporate an in-line dome patter of truncated domes 0.2” in height, 0.9” diameter at the base, and 0.4” diameter at top of dome spaced
2.35” nominal as measured on a diagonal and 1.70” nominal as measured side by side. For wheelchair safety the field area shall consist of a non-slip surface with a minimum of 40 - 90º raised points 0.045” high, per square inch; “Armor-Tile as manufactured by Engineered Plastics Incorporated, or approved equal by the City Engineer.
Tiles shall be held within the following dimensions and tolerances:
Water absorption of VPC tiles when tested by ASTM-D 570 shall not exceed 0.35%.
Slip resistance of VPC tiles when tested by ASTM-C 1028 the combined wet/dry static co-efficient of friction not to be less than 0.09 on top of domes and field area.
Compressive strength of VPC tile when tested by ASTM-D 695-91 shall not be less than 18,000 psi. Tensile strength of VPC tile when tested by ASTM-D 638-91 shall not be less than 10,000 psi. Flexural strength of VPC tile when tested by ASTM-C293-94 shall not be less than 24,000 psi.
Chemical stain resistance of VPC tile when tested by ASTM-D 543-87 to withstand without discoloration or staining - 1% hydrochloric acid, urine, calcium chloride, stamp pad ink, gum, and red aerosol paint.
Abrasive wear of VPC tile when tested by BYK-Gardner Tester ASTM-D 2486 with reciprocating linear motion of 37 +/- cycles per minute over a 10” travel. The abrasive medium, a 40-grit Norton Metallite sand paper, to be fixed and leveled to a holder. The combined mass of the sled, weight and wood block to be 3.2 pounds. Average wear depth shall not exceed 0.030 after 1000 abrasion cycles measured on the top surface of the dome representing the average of three measurement locations per sample.
Fire resistance VPC tile when tested to ASTM E84 flame spread shall be less than 25.
Gardner Impact to geometry “GE” of the standard when tested by ASTM-D 5420-93 to have a mean failure energy expressed as a function of specimen thickness of not less than 450” lbf/in. A failure is noted if a hairline fracture is visible in the specimen.
Accelerated weathering of VPC tile when tested by ASTM-G26-95 for 2000 hours shall exhibit the following result deterioration, fading or chalking of surface of the tile.
NOMINAL TILE SIZE
Length and Width 24” x 48” 24” x 60” 36” x 48” 36” x 60” Depth 1.400” +/- 5% maximum
Face Thickness 0.1875 +/- 5% maximum
Length and Width +/- 0.5% maximum
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The VPC cast-in-place tiles embedded in concrete shall meet or exceed the following test criteria:
Accelerated aging and freeze thaw test of VCP tile when tested to ASTM-D 1037 shall show no evidence of cracking, delamination, warpage, checking, blistering, color change, loosening of tiles or other defects.
Salt and spray performance of VPC tile and adhesive system when tested to ASTM-B 117 shall not show any deterioration or other defects after 100 hours of exposure.
Embedment flange spacing shall be 3.0” minimum to 3.1” maximum center-to-center spacing.
DELIVERY, STORAGE, AND HANDLING - Tiles shall be suitable packaged or crated to prevent damage in shipment or handling. Sturdy wrappings shall protect finished surfaces and part number shall identify tile type.
The City Engineer, for storage prior to installation, shall deliver tiles to project site, or an approved site.
SITE CONDITIONS - Maintain minimum temperature of 40º F in spaces to receive tactile tiles for at least 48 hours prior to installations, during installation, and for not less than 48 hours after installation, Store tactile tile material in spaces where they will be installed for at least 48 hours before beginning installation. Subsequently, maintain minimum temperature of 40º F in areas where work is completed.
The use of water for work, cleaning, dust control, etc. shall be contained and controlled and shall not be allowed to come into contact with the passengers and/or public. Provide barricades or screens to protect passengers and/or public.
Disposal of any liquids or other materials of possible contamination shall be made in accordance with federal, state, local laws, and ordinances.
Cleaning materials shall have code acceptable low VOC solvent content and low flammability if used on site.
GUARANTEE - Cast-in-place tactile tiles (wet set) shall be guaranteed in writing by manufacturer for a period of 5 years from date of final completion and acceptance of the project from the City of Salinas. The guarantee replacement shall include defective work, breakage, deformation, fading and chalking of finishes and loosening of tiles.
The Vitrified Polymer Composite (VPC) Cast-in-Place Tactile Tile (wet set) shall be Armor-Tile manufactured by Engineered Plastics Incorporated, or approved equal by the City Engineer. The VPC shall be free from blemishes.
The color shall be yellow conforming to Federal Standard 595B and Color No. 33538 and shall be homogeneous throughout the tile.
INSTALLATION - During all concrete pouring and tile installation procedures ensure adequate safety guidelines are in place and that they are in accordance with these Special Provisions.
The cast-in-place tactile tile shall be one piece. If it cannot be achieved the Contractor shall get approval from the City Engineer to use more than one piece of cast-in-place tactile tile prior to installation.
The specifications of the concrete sealants, structural adhesives, fasteners, epoxy chalking, and related materials shall be in strict accordance with these Special Provisions and the guidelines set by their respective manufacturers.
The physical characteristics of the concrete shall be consistent with these Special Provisions while maintaining a slump range of 4 to 7 to permit solid placement of the cast-in-place tile system. An overly wet mix shall cause the cast-in-place system to float, therefore under these conditions suitable weights such as 2 concrete blocks or sandbags (25 pounds) shall be place on each tile.
The concrete pouring and finishing operations require typical mason’s tools, however, a 4’ long level with electronic slope readout, 25 pounds weights, vibrator, a large white rubber mallet, and small sledge hammer with 2” x 6” x 20” wood tamping plate are specific to the installation of the Cast-in-Place System. 119
The concrete shall be poured and finished, true, and smooth to the required dimensions and slope prior to tile placement. Immediately after finishing the concrete, the electronic level shall be used to check that the required slope is achieved. The tile shall be placed true and square to the curb edge in accordance with the Plans and these Special Provisions. The Cast-in-Place Tiles shall be tamped or vibrated into the fresh concrete to ensure that the field level of tile is flush to the adjacent concrete surface. The Plans indicate that the tile field level (base of truncated dome) is flush to adjacent surfaces to permit proper water drainage and eliminate tripping hazards between adjacent finishes. The tolerance for elevation differences between tile and adjacent surface is 1/16”.
Immediately after tile placement, the tile elevation is to be checked to adjacent concrete. The tile elevation and slope should be set consistent with the Plans to permit water drainage to curb as the design dictates.
While concrete is workable a steel trowel shall be used to trowel the concrete around the tile perimeter to the field level of the tile.
During and after the tile installation and the concrete curing stage, it is imperative that there is no walking, leaning or external force placed on the tile to rock the tile, causing a void between the underside of the tile and concrete.
Following tile placement, review installation tolerances to Plans and these Special Provisions and adjust tile before the concrete sets, 2 suitable weights of 25 pounds each shall be placed on each tile as necessary to ensure solid contact of tile underside of concrete.
Following the curing of the concrete, the protective plastic wrap shall be removed from the tile face by cutting the plastic with a sharp knife tight to the concrete/tile interface. If concrete bleeding occurs, a wire brush shall clean the residue without damage to the tile surface.
CLEANING AND PROTECTING - The Contractor shall protect the tiles against damage during construction period to comply with tactile tile manufacturer’s specification.
Protect tile against damage from rolling loads following installation by covering with plywood or hardwood.
The Contractor shall clean tactile tiles for the final time not more than 4 days prior to date scheduled for final inspection prior to final acceptance for maintenance by the City of Salinas. Clean tactile tile by method specified by the manufacture and/or the City Engineer.
MISCELLANEOUS - Maximum slope of the pedestrian access ramp shall be no greater than 7.5% at the centerline of the 4’ or 5’ wide pedestrian access ramp. Contractor shall check ramp slope prior to concrete setting for final corrections. If the slope at centerline of the pedestrian access ramp exceeds 7.5%, the City Engineer is authorized to reject the pedestrian access ramp.
All pedestrian access ramps shall have a minimum of 4’2” of sidewalk landing from the beginning of grooves (towards back of pedestrian access ramp) to the back of sidewalk and as shown on the Plans. If the sidewalk is less than 4’2”, the City Engineer is authorized to reject the pedestrian access ramp and all work shall be removed and replaced by the Contractor, at his/her expense and no additional compensation shall be allowed therefore for such removal, replacement, and remedial work.
The City Engineer prior to pouring concrete shall inspect all pedestrian access ramp formwork. Any pedestrian access ramps poured without the formwork inspected and approved by the City Engineer shall be subject to removal and replacement at the Contractor’s expense and no additional compensation shall be allowed therefore.
The Contractor has a maximum of 10 working days after the concrete is removed to replace with new concrete, complete-in-place.
12-3.7 PAYMENT
Payment for all Contract unit prices for all concrete items as identified in the Proposal shall include full compensation for furnishing all labor, materials, tools, base material, form work, reinforcing steel, wire mesh, 120
concrete finish, steel dowels, expansion joints, and incidental work, saw cutting, removal of concrete, disposal of material, and other appurtenances required for a complete-in-place concrete item, and all other work and materials as specified. The Contractor shall provide sufficient forces to perform the necessary demolition and construction in order that all work shall be completed within the time frame established for this project.
Payment for removal and disposal of existing concrete median, sidewalk, pedestrian ramps, walkways, driveway, curb type “A”, curb type “B”, and curb and gutter type “C” shall include all labor; materials; tools; equipment; saw cutting; removal and disposal of concrete, pullboxes and aggregate base and sub-base (if applicable); and other appurtenances required for a complete-in-place removal of existing concrete median, sidewalk, pedestrian ramps, walkways, driveway, curb type “A”, curb type “B”, and curb and gutter type “C” as indicated within these Special Provisions, and as shown on the Plans. Payment shall be included in the Contract unit price paid per Square Foot for “Remove Concrete” as listed in the Proposal and no additional compensation shall be allowed therefore.
Payment for removal and disposal of Asphalt Concrete and Aggregate Base (1’ depth) shall include all labor; materials; tools; equipment; saw cutting; removal and disposal of materials and other appurtenances required for a complete-in-place removal of said item. Payment for the removal and disposal of existing asphalt concrete shall be included in the Contract unit price paid per cubic Foot for “Asphalt Concrete and Aggregate Base (1’ depth)” as listed in the Proposal and no additional compensation shall be allowed therefore.
Payment for furnishing and installing Type “B” curb shall include excavation of native material and disposal of material; form work; finish, placement, and compaction of 6” Class II aggregate base; furnish and placement of Class 3 concrete; slip dowels; furnish and placement of 3/8” expansion joint filler; and other appurtenances required for a complete-in-place Type “B” curb. Payment for the construction of new concrete Type “B” curb shall be included in the Contract unit price per Linear Foot for “Minor Concrete (Curb) (Salinas Std Plan No. 1, Type B); Complete-In-Place” as listed in the Proposal and no additional compensation shall be allowed therefore. Payment for furnishing and installing new concrete Type “C” curb and gutter shall include furnishing labor, material, and equipment for form work, finish, placement, and compaction of 6” Class II aggregate base, paint binder, furnish and placement of class 3 concrete, slip dowels, curb painting when required, furnish and placement of 3/8” expansion joint filler, concrete curb and gutter, dowels and asphalt to restore the 1 foot of AC pavement along gutter lip to match existing, and other appurtenances and cost associated for a complete-in-place Type “C” curb and gutter. Payment for the construction of new concrete Type “C” curb and gutter shall be included in the Contract unit price per Linear Foot for “Minor Concrete (Curb and Gutter) (Salinas Standard Plan no.1, Type C); CompleteIn-Place” as listed in the Proposal and no additional compensation shall be allowed therefore.
Payment for the construction of new concrete ADA pedestrian access ramp shall include excavation of material, lawn, and disposal of materials; form work; furnish, placement, and compaction of 2” sand cushion; furnish and placement of 4” Class “3” concrete; placement of 3/8” expansion joint and filler; concrete filling of voids left from removal of rock in concrete; concrete finish; Vitrified Polymer Composite Cast-in-Place Tactile Tile (wet set) Detectable Warning Surface; finish; and other appurtenances required for a complete-in-place concrete ADA pedestrian access ramp. Payment for the construction of new concrete ADA pedestrian access ramp shall be included in the Contract unit price per each for “Curb Ramp (Caltrans Standard Case A); Complete-In-Place” and “Curb Ramp (Caltrans Standard Case B); Complete-In-Place” and per Linear Foot for “Minor Concrete (Retaining Curb)”; Complete-In-Place as listed in the Proposal and no additional compensation shall be allowed therefore.
Payment for the construction of new concrete sidewalk shall include excavation of dirt and disposal of material; form work; furnish and placement of 3/8” expansion joint and filler; concrete finish; placement of 2” minimum sand cushion and 4” Class “3” concrete; and other appurtenances required for a complete-in-place concrete sidewalk. Payment for the construction of new sidewalk concrete shall be included in the Contract unit price per Square Foot for “Minor Concrete (Sidewalk); Complete-In-Place” and as listed in the Proposal and no additional compensation shall be allowed therefore.
Payment for the construction of the concrete raised median island shall include labor; materials; tools; equipment; form work; furnish and placement of 3/8” expansion joint and filler as needed; and other appurtenances required for a complete-in-place raised median island construction as indicated within these Special Provisions, and as shown on the Plans. Payment shall be included in the Contract unit price paid per Square Foot for “Minor Concrete 121
(Median Sidewalk); Complete-In-Place” as listed in the Proposal and no additional compensation shall be allowed therefore.
SECTION 12-4 MISCELLANEOUSFACILITIES
12-4.1 ADJUST EXISTING WATER VALVE, PG&E MANHOLE, GAS VALVE, AND OR VAULT; AT&T MANHOLE AND OR VAULTS TO FINISHED GRADE (N I C, BY OTHERS) All work and materials for raising water valve boxes and valve covers to finished grade shall be by Cal Water and/or Alco Water and shall conform to the Provisions in Section 15 of the Standard Specifications, the Provisions in Section 15-2.05A of the Standard Specifications, City of Salinas Standard Plan No. 35, and these Special Provisions.
All work and materials for raising electrical and gas valves, covers, manholes, and vaults to finished grade shall be by PG&E and shall conform to the Provisions in Section 15 of the City of Salinas Standard Specifications, the Provisions in Section 15-2.05A of the Standard Specifications, and these Special Provisions.
All work and materials for raising telephone manholes and vaults to finished grade shall be by AT&T and shall conform to the Provisions in Section 15 of the City of Salinas Standard Specifications, the Provisions in Section 15-2.05A of the Standard Specifications, and these Special Provisions.
All existing valves, boxes, covers, and vaults are to be reset to the new finished grade conforming to the finish paving elevations. All items are to be inventoried and located whether shown on the Plans or not. Cal Water, Alco Water, PG&E, AT&T, and Comcast Contractor’s shall wait till the finished paving is complete and then locate, cut out, and expose the existing covers to the new finished grade. Cal Water and/or Alco Water shall furnish and install new traffic lids on water meters, only when meters are within driveway area SECTION 13 SIGNING, RAISED PAVEMENT MARKERS, PAVEMENT MARKINGS, AND
PAVEMENT STRIPING
SECTION 13-1 SIGNING
13-1.1 GENERAL
All work and materials for signs shall conform to the Provisions in Section 56 of the City of Salinas Standard Specifications, these Special Provisions, California 2004 Uniform Sign Chart, and as shown on the Plans. The Contractor shall furnish all mounting hardware. Signs shall be constructed of 0.080” thick aluminum alloy. 13-1.2 TEMPORARY TRAFFIC SIGNS AND TRAFFIC CONTROL SIGNS All temporary traffic signs shall be 3M Diamond Grade Cubed Reflective Sheeting Series 4090 or approved equal by the City Engineer. The reflective sheeting shall conform to the Federal Specifications L-S300A.
The Contractor shall remove all temporary traffic signs, hardware, and temporary sign stands when the project is completed and approved by the City Engineer.
13-1.3 TRAFFIC SIGNS
All new traffic signs shall be 3M Diamond Grade Cubed Reflective Sheeting Series 4090 or approved equal by the City Engineer. The reflective sheeting shall conform to the Federal Specifications L-S300A.
Roadside signs shall be installed on galvanized steel pipe posts in accordance with the City of Salinas Standard Plans, as shown on the Plans, and per these Special Provisions. Posts shall conform to ASTM Specifications A120 for galvanized steel pipe. The Contractor shall furnish all mounting hardware. Posts shall be cleaned of any markings. All relocated signs shall be mounted on new posts with new hardware and footings. Any removed existing posts shall require the existing hole to be patched to match existing conditions. Placement of signs on 122
streetlight poles is desirable, but the City Engineer prior to sign installation shall approve final placement of all signs.
13-1.4 PAYMENT
Payment for furnishing and installing new traffic sign and post (when applicable); installation of new sign(s) on new post; removal and salvage of existing traffic sign(s); installation of salvage traffic sign(s); installation of new sign on existing street light pole; appurtenances shall include all labor, materials, tools, equipment, mounting brackets, braces, hardware, and incidentals necessary for traffic sign installation, and other appurtenances required for a complete-in-place traffic sign and post (when applicable) installation as indicated within these Special Provisions, and as shown on the Plans. Payment shall be included in the Contract Lump Sum price paid for "Signage and Striping Modifications; Complete-In-Place" and no additional compensation shall be allowed therefore.
Payment for the installation and removal of temporary construction signs and posts shall include all labor, materials, tools, equipment, mounting brackets, braces, hardware, and incidentals necessary for traffic signs, and other appurtenances required for a complete-in-place installation and removal of temporary construction signs and temporary sign stand as indicated within these Special Provisions, and as shown on the Plans. Payment shall be included in the Contract Lump Sum price paid for “Construction Area Signs” complete-in-place and as listed in the Proposal and no additional compensation shall be allowed, therefore.
SECTION 13-2 THERMOPLASTIC PAVEMENTSTRIPING AND PAVEMENTMARKINGS 13-2.1 GENERAL
The work performed in connection with “Thermoplastic Traffic Stripe” and “Thermoplastic Pavement Marking” shall conform to the provisions in Section 84, “Traffic Stripes and Pavement Markings,” of the Standard Specifications and shall consist of reinstalling thermoplastic stripes, pavement markings, glass beads, and in conformance with designs and details shown on the plans and these special provisions.
Paint traffic stripes (traffic lines) and pavement markings in accordance with the provisions in Sections 84-1, “General,” and 84-2, “Traffic Stripes and Pavement Markings,” of the State Standard Specifications and as indicated on the Plans.
Thermoplastic material for pavement markings shall be applied at a thickness of 0.100-inch. Thermoplastic pavement markings shall not be installed on pavement markers, manhole and water valve covers, survey monuments, and any utility facilities. Crosswalk markings near schools shall be yellow thermoplastic marking per California MUTCD and CVC 21368.
13-2.1 MATERIAL TO BE INSTALLED
The City of Salinas uses alkyd thermoplastic material and glass beads in the application and maintenance of pavement striping and markings. All thermoplastic materials shall be “lead free” materials. 13-2.2 REQUIREMENTS
The Contractor shall meet all requirements and tests that may be imposed by the Monterey Bay Unified Air Pollution Control District and the California Air Resources Board for control over thermoplastic fumes or other emissions into the air, in accordance with the schedules established by those authorities.
The Contractor shall strictly adhere to the use of traffic warning and control devices as set forth per the Provisions in Section 5-1.11, “Legal Relations and Responsibilities and Maintaining Traffic”, of these Special Provisions. 123
13-2.3 WORK REQUIRED - LINE INSTALLATION
Traffic striping and pavement markings shall be installed on the pavement in a professional manner as shown on the Plans.
Hours of Work - Each proposed Contractor should stipulate the time of day and the day of the week during which installation shall be carried out. Time limitations are established to minimize traffic interference and nuisance to the adjacent development and to the traveling public. In the event during pavement striping and marking installation in which overtime pay to City of Salinas personnel has been incurred, the Contractor shall reimburse the overtime costs to the City of Salinas.
Traffic Control - The Contractor shall furnish and install all necessary traffic control devices called for within the Provisions in Section 5-1.7, “Legal Relations and Responsibilities and Maintaining Traffic”, of these Special Provisions. The Contractor shall furnish the following additional control devices:
A. Rotating amber lights of a type specified by the State of California as approved lights and devices shall be prominently mounted on each piece of equipment and shall be in use at all times when the equipment is at the job site as prescribed in the Provisions in Sections 25256 and 25268 of the California Vehicle Code and Title 13 of the California Administrative Code.
B. A follow vehicle with a Type II sequential arrow board shall travel behind slow moving striping equipment complete with crash cushions.
The City Engineer may provide specific instructions in the use and placement of traffic control devices in any instance not covered within the Provisions in Section 5-1.7, “Legal Relations and Responsibilities and Maintaining Traffic”, of these Special Provisions, or under subsections A and B above.
The Contractor shall notify the City Engineer 48 hours in advance of the actual work date to request the posting of signs, if required for performance of work per the Provisions in Section 5-1.7, “Legal Relations and Responsibilities and Maintaining Traffic”, of these Special Provisions. 13-2.4 WARRANTY
The Contractor agrees to immediately repair and replace all defective material and workmanship discovered within 1 year after acceptance of final payment by Contractor and to indemnify said City of Salinas against all loss and damage occasioned by any such defect, discovered within said year, even though the damage or loss may not be ascertained until after the expiration thereof. Provided, however, that if such failure of the Contractor to perform should not, by reasonable diligence, be discoverable or discovered within said 1 year, then the obligation of the Contractor to repair and replace said defective material or workmanship shall continue until 1 year after the actual discovery thereof.
A failure is defined as chipping, peeling, or separation of thermoplastic pavement striping and marking or parts thereof from the pavement surface. It shall be the Contractor’s responsibility, at the Contractor’s own expense, to restore the work upon notification from the City Engineer and provide proper interim traffic control in hazardous conditions.
13-2.5 THERMOPLASTIC AND/OR PAINT REMOVALS
The removal of existing pavement striping and markings as necessary to meet new pavement striping and markings shall be in accordance with the Provisions in Section 84-2.048 of the Standard Specifications and the following requirements:
Thermoplastic removals, if necessary, shall be performed by disk grinder, meeting the latest requirements and restrictions by the State Pollution Control Agency.
The Contractor shall not use a pavement grinder to remove the striping. 124
Alternate methods of removal require prior approval of the City Engineer. Obliteration of pavement striping or markings with black paint shall be done only with prior approval of the City Engineer and shall be only a temporary measure requiring later removal as specified in these special provisions.
If pavement striping and marking removal is outside of the slurry seal, cape seal, or asphalt rubberized cape seal limits the Contractor shall slurry seal area prior to installing new thermoplastic striping. 13-2.6 THERMOPLASTIC STRIPING AND PAVEMENTMARKING MATERIAL I. MATERIALS
The thermoplastic material shall be “lead free” and available in white and yellow. The thermoplastic material shall be homogeneously composed of pigment, filler, resins, and glass reflectorized spheres. The vendor shall have the option of formulating the material according to his/her own Specifications. However, the solid resin shall be “maleic-modified glycerol ester resin” (alkyd binder).
The physical and chemical properties as specified below shall apply regardless of the type of formulation. All thermoplastic materials shall be “lead free”. The glass beads (pre-mix) shall be uncoated and conform to AASHTO M247-81 Type 1. The thermoplastic material shall not deteriorate on contact with sodium chloride, calcium chloride, or other de-icing chemicals, or because of oil content of paving materials, or oil droppings.
II. REQUIREMENTS OF THE “LEAD FREE” THERMOPLASTIC MIXTURE Specific Gravity - The specific gravity of the white and yellow thermoplastic traffic line material shall not exceed
2.20. Composition - The pigment, beads, and filler shall be uniformly dispersed in the resin. The material shall be free from all skins, dirt, and foreign objects and shall comply with requirements according to Table 1.
TABLE 1. COMPOSITION (percent by weight)
COMPONENT WHITE YELLOW
Binder See Note (b) 18 min. 18 min.
Glass Beads 30-40 30-40
Titanium Dioxide 0.0 min. ---
Calcium Carbonate and
Inert Fillers 42.0 max. 50.0 max.
Yellow (lead free)
Pigments --- See note (a)
Note (a): Amount of yellow pigment, calcium carbonate, and inert filler shall be at the option of TABLE 1.
COMPOSITION (percent by weight)
COMPONENT WHITE YELLOW
Binder See Note (b) 18 min. 18 min.
Glass Beads 30-40 30-40
Titanium Dioxide 0.0 min. ---
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Calcium Carbonate and
Inert Fillers 42.0 max. 50.0 max.
Yellow (lead free)
Pigments --- See note (a)
Note (a): Amount of yellow pigment, calcium carbonate, and inert filler shall be at the option of the manufacturer, providing all other requirements of this Specification are met.
Note (b): Alkyd binder shall consist of a mixture of synthetic resin, at least one of which is solid at room temperature, and high boiling point plasticizers. At least 1/3 of the binder composition shall be solid maleic modified glycerol ester resin and shall be no less than 8% by weight of the entire material formulation. The binder shall not contain petroleum-based hydrocarbon resins.
Physical Characteristics:
Color - The thermoplastic material after heating for 4 hours + 5 minutes at 425o F + 3o F under agitation shall meet the following:
White: Daylight reflectance at 45° to 0° - 75% minimum
Yellow: Daylight reflectance at 45° to 0° - 45% minimum For highway use, the yellow color shall reasonably match color chip No. 13538 of Federal Standard Number 595 (Test performed at 77° F).
Set Time - When applied at a temperature range of 412.5° F + 12° F and thickness of 0.060” to 0.125” of material shall set to bear traffic in not more than 2 minutes when the air temperature is 50° + 3° F and not more than 10 minutes when the air temperature is 90° F + 3° F and not more than 10 minutes when the air temperature is 90° F.
Bond Strength - After heating the thermoplastic material for 4 hours + 5 minutes at 425° F, the bond strength to Portland cement concrete shall exceed 180 PSI.
Cracking Resistance at Low Temperature - After heating the thermoplastic material for 4 hours + 5 minutes at 425° F +, applying to concrete blocks, and cooling 15° F +, the material shall show no cracks.
Impact Resistance - After heating the thermoplastic material for 4 hours + 5 minutes at 425° F and forming test specimens, the impact resistance shall be a minimum of 10 inch-pounds. the manufacturer, providing all other requirements of this Specification are met.
Note (b): Alkyd binder shall consist of a mixture of synthetic resin, at least one of which is solid at room temperature, and high boiling point plasticizers. At least 1/3 of the binder composition shall be solid maleic modified glycerol ester resin and shall be no less than 8% by weight of the entire material formulation. The binder shall not contain petroleum-based hydrocarbon resins.
Physical Characteristics:
Color - The thermoplastic material after heating for 4 hours + 5 minutes at 425o F + 3o F under agitation shall meet the following:
White: Daylight reflectance at 45° to 0° - 75% minimum
Yellow: Daylight reflectance at 45° to 0° - 45% minimum For highway use, the yellow color shall reasonably match color chip No. 13538 of Federal Standard Number 595 (Test performed at 77° F).
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Set Time - When applied at a temperature range of 412.5° F + 12° F and thickness of 0.060” to 0.125” of material shall set to bear traffic in not more than 2 minutes when the air temperature is 50° + 3° F and not more than 10 minutes when the air temperature is 90° F + 3° F and not more than 10 minutes when the air tem perature is 90° F.
Bond Strength - After heating the thermoplastic material for 4 hours + 5 minutes at 425° F, the bond strength to Portland cement concrete shall exceed 180 PSI.
Cracking Resistance at Low Temperature - After heating the thermoplastic material for 4 hours + 5 minutes at 425° F +, applying to concrete blocks, and cooling 15° F +, the material shall show no cracks.
Impact Resistance - After heating the thermoplastic material for 4 hours + 5 minutes at 425° F and forming test specimens, the impact resistance shall be a minimum of 10 inch-pounds.
Softening Point - After heating the thermoplastic material for 4 hours + 5 minutes at 425° F + and testing the accordance with ASTM D36, the materials shall have a softening point of 215° F + 15° F.
Yellowness (Extended Heating) - After heating and stirring the thermoplastic material shall not exceed a yellowness index of 0.15.
Flow ability (Extended Heating) - After heating and stirring the thermoplastic material for 8.5 hours at 425 °F + and tested for flow ability, the thermoplastic material shall have a residue of 28%.
Storage Life - Thermoplastic material furnished in granular and/or block form shall meet the above requirements for a minimum period of 1-year. The thermoplastic shall melt uniformly with no evidence of skins or unmelted particles during this 1-year period. The Contractor at his/her own expense shall replace material not meeting the above requirements.
III. APPLICATION PROPERTIES
The thermoplastic material shall readily apply to the pavement at temperatures of 400° F to 440° F from approved equipment to produce an extruded line, which shall be continuous and uniform in shape having clear and sharp dimensions 0.125” for screen extrusion or 0.090” for ribbon extrusion.
The “lead free” thermoplastic material shall be suitable for application during a paving operation immediately after compaction of the final lift of asphaltic concrete. The material shall be neither permanently discolored nor softened by contact with tracked asphalt cement. Thermoplastic application in conjunction with a paving operation shall be as directed within the Special Provisions and/or as shown on the Plans and allow for permanent markings on the final lift prior to the completed roadway being opened to traffic.
Flow ability - After heating the thermoplastic material for 4 hours + 5 minutes at 425° F + and testing for flow ability, the white thermoplastic material shall have a maximum residue of 18% and the yellow thermoplastic material shall have a maximum residue of 21%.
The material shall not exude fumes, which are toxic, obnoxious, or injurious to persons or property when it is heated during applications. The manufacturer shall provide product safety date sheets for their product.
The Contractor is responsible to obtain these product data safety sheets.
The application of additional glass beads by drop-on or pressure spray methods shall be at an approximate uniform rate of 10 pounds of glass spheres every 100 square feet of line. The glass spheres shall conform to AASHTO M247-81 (1986) Type 1 except that the beads shall be moisture resistant coated as to meet the requirement of 4.4.2 (AASHTO M247-41) and a maximum of 5% shall pass the number 80 screen; glass spheres shall have a minimum of 70% true spheres on each sieve.
IV. SAMPLING AND TESTING METHODS
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The thermoplastic material shall be packaged in suitable containers to which it shall not adhere during shipment and storage. The container of thermoplastic material shall weigh approximately 50 pounds. Each container shall designate the color, alkyd binder, extrude, user information, manufacturer’s name and address, batch number, and date of manufacturer. Each batch manufactured shall have its own separate number. The label shall warn the user that the material shall be heated in the range of 400° F to 440° F.
The container shall be constructed so as to stand a test of not less than 200 pounds.
Dimensions shall be as follows:
Height of box shall not exceed 2.5”.
Width of box shall be no more than 28” and not less than 26.5”.
Depth of box shall be no more than 15” and not less than one 1.3”.
Container shall consist of no more than 2 parts. Each compartment shall be 6.5” by 7” by 2.5” plus or minus 0.5”.
The container shall contain 8 compartments and be cast in one container. The container shall be so constructed as to allow easy removal of the material from the lining.
V. SAMPLING AND TESTING METHODS
The material shall be tested in accordance with the Provisions in AASHTO T250 and M-249 or with the appropriate method in Federal Test Method Standard No. 141 or ASTM designation.
The Contractor shall have the material supplier secure the services of a certified independent testing laboratory to obtain samples of material during production and test the material for compliance with these Special Provisions.
The City Engineer shall determine the frequency of testing depending on the results of previous compliance tests.
When requested by the City Engineer, the independent testing laboratory shall sample one or all of the production batches to be supplied to the City of Salinas. The testing laboratory shall mark each box in the batch(s) tested for subsequent retesting by the City of Salinas and supply the test results to the City Engineer.
The costs for all testing by the independent testing laboratory shall be borne by the Contractor and no additional compensation shall be allowed therefor.
Contractor’s Material Supplier Qualification - Prior to application, supplier of thermoplastic shall furnish evidence of 3 years successful service for Alkyd-based materials in transverse and/or symbol applications to the Contractor whom shall then furnish the evidence to the City Engineer. Successful service shall be evidenced by color stability, retention of retro-reflective properties, crack resistance, and lack of softening and permanent discoloration due to exposure to oil and grease drippings for the required 3-year period. The documentation shall be from a project within the state of California and from 3 projects in areas of similar environmental conditions as the City of Salinas.
VI. TECHNICAL SUPPORT
The Contractor shall provide technical support staff to be available (locally if necessary), to evaluate any failure of the applied product and recommended corrections in the supplied material and/or application equipment/methods. The technical support staff shall be skilled in the manufacture and application of alkyd thermoplastic material, and shall not be sales staff.
SECTION 13-3 PAYMENT
Payment for furnishing and installing striping and raised pavement markers of the types shown on the Plans and per Caltrans Standard Plans and per the City of Salinas Standard Plans shall include all labor, materials, tools, equipment, traffic control, removal/disposal/repairs of striping and raised pavement markers, surface preparation, layout, adhesive, and other appurtenances required for a complete-in-place installation of striping and raised pavement markers as indicated within these Special Provisions, and as shown on the Plans. Contract Lump Sum 128
price paid for "Signage and Striping Modifications; Complete-In-Place" and no additional compensation shall be allowed therefore. The Contractor shall provide a schedule of values for this item.
Payment for removing and disposing of existing striping and raised pavement markers shall include all labor, materials, tools, equipment, traffic control, and other appurtenances required for a complete-in-place removal of existing striping raised pavement markers as indicated within these Special Provisions and as shown on the Plans.
Contract Lump Sum price paid for "Signage and Striping Modifications; Complete-In-Place" and no additional compensation shall be allowed therefore. The Contractor shall provide a schedule of values for this item.
SECTION 14 RAPID RECTANGULAR FLASHING BEACON
This work shall consist of RRFB assembly installation as provided in the Contract Documents. The performance of a complete job in all respects as indicated by the Plans and the Specifications and as directed by the Engineer is required.
In general, the RRFB Assembly work consists of furnishing and installing the following:
RRFB Light Bars
RRFB Assembly Pole and Foundation
RRFB Controller and Enclosure
Solar Panel and Battery Enclosure
Accessible Pedestrian Signals
RRFB Assembly Pedestrian Signage
All items shall be furnished new by Contractor unless otherwise specified in these Special Provisions.
Rectangular Rapid Flashing Beacon (RRFB) shall comply with FHWA Interim Approval for Optional Use of Pedestrian-Activated Rectangular Rapid-Flashing Beacons at Uncontrolled Marked Crosswalks (IA-21), dated March 21, 2018. The assembly shall be pedestrian push button activated. The assembly shall be Carmanah R920- E, or approved equivalent.
The RRFB housing shall contain two primary light bars mounted in compliance with MUTCD requirements. The housing shall have side emitting pedestrian confirmation lights. The LEDs used shall be rated for a minimum 15- year life. The RRFB shall meet SAE J595 class 1 intensity and SAE J578 chromaticity.
The RRFB housing shall be made of powder-coated aluminum with a minimum thickness of 0.125” and shall provide a mounting mechanism allowing for directional rotation of the primary light bars toward oncoming traffic at curves, corners, and roundabouts.
The controller shall auto-adjust RRFB brightness based on ambient light levels, and dim during night operations.
Flash duration shall be field-configurable to one second increments, programming is responsibility of the contractor.
RRFB bars mounted on a pole shall be able to be independently aimed to optimize performance in each direction.
RRFB CONTROLLER ENCLOSURE
The controller enclosure (if required by the manufacturer) shall be a NEMA 3R enclosure with a dead front panel and a hasp with a 7/16-inch hole for a padlock. The enclosure shall be powder coated, hot-dip galvanized, or factory-applied rust resistant prime coat and finish coat.
RRFB SOLAR PANEL ASSEMBLIES
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The solar panel assemblies shall be rated for a minimum of 300, 20 second activations per day, year-round operations.
RRFB STANDARDS AND POSTS
RRFB standards and posts as shown on the plans, and the installation thereof, shall conform to the provisions in Section 86-1.02J, "Standards, Poles, Pedestals and Posts," of the Standard Specifications and these Special Provisions. Refer to section 14-1.05 for foundation specifications.
ACCESSIBLE PEDESTRIAN SIGNALS
Accessible pedestrian signals shall be installed as shown on the plans and per manufacturer specifications. The Contractor shall perform all wiring, terminations, and integration required to connect the accessible pedestrian signals with the RRFB controller for a fully functional system.
The accessible pedestrian signals shall be designed for use at a pedestrian crosswalk with flashing beacons. The accessible pedestrian signal shall feature a locating tone and voice-on-location message, with ambient sound compensation. The accessible pedestrian signal shall conform to the requirements of MUTCD, NEMA TS2, and NEMA 250 - Type 4x.
The accessible pedestrian signal shall be provided with a 9"x12" R10-25 sign, as shown on the plans.
Customized messages or sounds up to 15 seconds long shall also be able to be played. These customized messages shall be directly recordable into the unit or be factory programmed. The message shall be “yellow lights are flashing” and shall repeat twice.
Accessible pedestrian signal shall provide yellow LEDs above the button that flash in conjunction with the flashing beacons.
The entire unit shall have the dimensions of 19.2” H x 9” W x 2.6” D. The color shall be black.
Pedestrian pushbutton shall be ADA compliant with a directional arrow that is field adjustable.
Accessible pedestrian signal shall meet the following:
Body Material: Aluminum, Powder Coated Button
Material: Standard: 316 Stainless Steel
Arrow Button: Anodized 6061 Aluminum, Nickel Plated, Black Powder Coat on area surrounding arrow
Operating Specifications: Operating Force: 3.0 lbs. Maximum Operating Temperature: -30°F to 165°F (-34°C to 74°C) Operating Voltage: 10-24 VDC MTBF: 3,000,000 hours Switch Operating Life: Greater than 20 million operations. Idle Current Draw: 1.2 mA Peak Current Draw (15VDC input power) : 500 mA Maximum Volume: 100dB @ 1 meter 14-1.2 TESTING
All traffic signal circuit testing shall be completed when traffic signal installations are completed. 130
14-1.3 WARRANTIES
Warranties, guarantees, and instruction sheets shall conform to the Provisions in Section 86-1.04 of the State Standard Specifications and these Special Provisions.
The manufacturers shall guarantee all equipment furnished by the Contractor to the City of Salinas for a period of not less than 1 year following the date of acceptance by the City of Salinas City Council. If any part (or parts) is found to be defective in materials or workmanship within the 1 year period, and it is determined by the City Engineer or by any authorized manufacturer’s representative that said part (or parts) of equal kind and/or type during the repair or replacement, and reinstallation of the part (or parts) until such time as the traffic signal equipment and street light equipment is functioning as specified and as intended herein; the repair period shall in no event exceed 72 hours, including acquisition of parts. 14-1.4 FOUNDATIONS
Foundations shall conform to the Provisions in Section 56-3.01C(2), “Foundations” of the State Standard Specifications for Traffic Signals, applicable State Standard Plans, and City of Salinas Standard Plan No. 49, and these Special Provisions.
Abandoned foundations shall conform to the Provisions in Section 87-1.03A, “General” of the State Standard Specifications and these Special Provisions.
Portland cement concrete shall conform to the Provisions in Section 90, “Portland Cement Concrete”, of the Standard Specifications and shall contain not less than 470 pounds per cubic yard, except concrete for reinforced pile foundations shall contain not less than 564 pounds of cement per cubic yard.
The fifth paragraph of the State Standard Specifications (56-3.01C(2)) is amended to read:
Cast-in-drilled-hole concrete pile foundation for traffic signal and lighting standard shall conform to the Provisions in Section 49, “Piling”, of the State Standard Specifications with the added requirements that the standard shall not be erected until 7 calendar days have elapsed after placing the concrete and that material resulting from drilling holes shall be disposed of as provided within the Provisions in Section 87-
1.03E, “Excavating and Backfilling for Electrical Systems”, of the State Standard Specifications. 14-1.5 TRAFFIC SIGNAL STANDARDS, STEEL PEDESTALS, AND POSTS The Contractor shall furnish and install traffic signal anchor bolts, traffic signal poles and mast arms, relocated traffic signal poles, street lights and mast arms in accordance with the Plans, Provisions in Section 86, “Signals and Lighting” of the Standard Specifications, and these Special Provisions. The Contractor shall furnish and install luminaries in accordance with the Provisions in Section 87-4, of the State Standard Specifications, and these Special Provisions.
LED (Light Emitting Diode) Lighting shall be Cooper product or approved equal. The approved equal must be included in the PG&E approved LED certified list and photometrics shall be submitted of the proposed lighting to fully compare if approved equal. City shall request for the rebates for the LED fixtures, not contractor nor supplier.
Catalogue number shall be the following:
Cree XSPMD-D-HT-3ME-12L-407K-SV-N-Q5 w/ Photocell.
Fixtures shall include six (6) LED light squares, unless supplier can prove fewer will provide the required light levels. Fixture shall be UL listed for wet locations and 3G vibration rated. Light squares shall be IP66 rated.
Fixtures shall have photocell. Fixture shall carry a 5 year limited warranty and finish shall be covered with a minimum of 10 year limited warranty.
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The luminaires shall be constructed and installed in such a manner to provide Type II distribution with the lower edge of the luminaire’s housing below the entire light source and all glassware.
The luminaire’s optical assembly shall provide, without the addition of external shielding, a ninety-degree cutoff with no significant light emitted above the horizontal.
The luminaire housing shall be painted in accordance with the provisions of Section 86 of the Standard Specifications and shall withstand a 1,000-hour salt spray test as specified in ASTM Designation: B 117.
No part of the slipfitter mounting brackets on the luminaries shall develop a permanent set in excess of 0.020-inch when the four 3/8 inch diameter cap screws used for mounting are tightened to a torque of ten (10) foot-pounds.
All luminaires mounted on mast arms, when tested in accordance with California Test 611, shall be capable of withstanding cyclic loading in:
1. A vertical plane at a minimum peak acceleration level of 3.0 g’s peak-to-peak sinusoidal loading (same as 1.5 g’s peak) with the internal ballast removed, for a minimum of 2 million cycles without failure of any luminaire parts,
2. A horizontal plane perpendicular to the direction of the mast arm at a minimum peak acceleration level of 1.5 g’s peak-to-peak sinusoidal loading (same as 0.75 g peak) with the internal ballast installed, for a minimum of 2 million cycles without failure of any luminaire parts.
No part of the slip fitter mounting brackets on the luminaries shall develop a permanent set in excess of 0.020” when the four 3/8” diameter cap screws used for mounting are tightened to a torque of 10 foot-pounds.
The City Engineer prior to construction of pole foundations shall approve the location of the traffic signal poles and mast arm alignment.
The Contractor shall exercise extreme care in the transportation and installation of traffic signal poles and mast arms to prevent unnecessary scoring or damage to galvanized coatings. Any such damage shall be painted with “LDS” cold galvanize (or approved equal by the City Engineer) and top-coated with Aluminum paint to match new galvanized color. Contractor shall install street light numbers on traffic signal poles in accordance with City of Salinas Standard Plan No. 52.
Section 87-1.03J, “Standards, Steel Pedestals, and Posts”, of the State Standard Specifications is amended by adding the following paragraph:
All galvanized nuts, used on assemblies with a specified preload or torque, shall be lubricated in accordance with the requirements specified for galvanized Grade DH nuts in ASTM Designation: A563.
The sign mounting hardware for mast arms shall be installed per Detail U of the State Standard Plan No. ES-7N and as shown on the Plans.
Where the Plans refer to the side tenon detail at the end of the signal mast arm, the applicable tip tenon detail may be substituted if approved by the City Engineer.
Sheet steel shall have a minimum yield of 48,000 psi.
Contractor shall supply the City Engineer with a certificate of compliance from the traffic signal pole supplier showing that the poles meet industry standards. The certificate shall state the poles are for the City of Salinas and the project number. No generic certificates shall be allowed. 14-1.6 CONDUIT– TRAFFIC SIGNALS, STREET LIGHTING, AND ELECTRICAL
SERVICE
Conduit installation shall be in accordance with Section 87-1.03B of the State Standard Specifications and Standard Specifications.
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All conduit runs, between traffic signal pole foundations and the nearest pull box shall be Type 3 Rigid Nonmetallic 4” minimum conduit.
Where conduits terminate inside a pull box the top of the conduit with ground bushing installed shall be a minimum of (5”) and a maximum of (7”) below the top of the pull box.
Conduit for all loop “stub outs” shall be 4-inch. The end of the loop conduit in the roadway shall be 5” below the surface of the roadway. When a loop “stub out” is to be placed where no gutter and/or curb exists, the end of the conduit shall extend into the roadway a minimum of 8” from the edge of the pavement.
Conduit runs shown on the Plans to be located behind curbs may be installed in the street, within 0.5’ and parallel to the gutter line of the curb, by trenching in pavement. Use the trenching method described in the Provisions in Section 87-1.03B, “Conduit Installation”, of the State Standard Specifications, and as provided below. All pull boxes shall be located behind the curb or at the location shown on the Plans per City of Salinas Standard Plans.
When Type 3 conduit is placed in a trench (not in pavement or under Portland cement concrete sidewalk), after the bedding material is placed and conduit installed, the trench shall be backfilled with Type “2A” concrete, containing not less than 376 pounds of cement per cubic yard, to not less than 4” above the conduit before additional backfill material is placed.
After conductors have been installed, the ends of the conduits terminating in pull boxes shall be sealed with an approved type of sealing compound with end bells.
Rigid metal conduit, to be used as a drilling or jacking rod, shall be fitted with suitable drill bit for the size of the hole required.
When a standard coupling cannot be used for coupling metal type conduit, a UL listed threaded union coupling, as specified in Section 87-1.03B, “Conduit Installation”, of the State Standard Specifications.
At locations where conduit is to be installed under pavement, and if obstructions are encountered, upon approval of the Engineer, small holes may be cut in the pavement to locate and/or remove obstructions. Jacking or drilling pits shall be kept at a minimum of 2 feet clear of the edge of any type of pavement wherever possible.
At all locations where conduit is to be installed by jacking or drilling, installation shall be as provided in Section 87-1.03B(3)(d), “Jack and Drill Method”, of the State Standard Specifications.
Conduits shall be to a depth of not less than 18 inches below grade under concrete sidewalks and curbed paved median areas, and not less than 30 inches below finished grade in all other areas. 14-1.7 CONDUITS – TRAFFIC SIGNAL INTERCONNECT (FIBER OPTIC CABLE) All conduits shall be high density polyethylene (HDPE) Schedule 80 UL continuous conduit. HDPE conduit shall be designed and engineered for direct burial, directionally drilled installation, or encased underground applications.
The size of the HDPE conduit shall be as shown on the plans and shall meet the following requirements:
1. The HDPE Schedule 80 continuous conduit shall conform to NEMA TC-2 and UL651B
2. The conduit leading to splice vaults or pull boxes shall be terminated with a manufacture-produced terminator connector to seal the wall of the splice vault/pull box.
3. The conduit shall also be marked with data traceable to plant location, date, shift and machine of manufacture.
All conduits shall be free from defects including non-circularity, foreign inclusions, etc. It shall be nominally uniform (as commercially practical) in color, density and physical properties. If new conduit is being installed into an existing pull box #6 or #6E location, the existing pull box shall be replaced. Should the existing pull box and/or 133
conduit become damaged, the damaged pull box and/or conduit shall be replaced at no cost to the City. Prior to replacement of damaged pull box and/or conduit, the City shall be notified of exact location and contents of damaged pull box and/or conduit.
All pavement markings that are disturbed shall be replaced within thirty (30) calendar days. All work shall be approved by the City Engineer.
Written approval from the Engineer shall be obtained before installing any conduits.
All conduits shall be new, UL listed and meet NEMA and NEC requirements pertaining to electrical conduits and components.
All conduits shall be installed by directional drilling method except for exposed installation or as directed by the Engineer. The method of installation shall be determined by the Engineer to suit the existing field conditions.
Drilling pits shall be kept at least two (2) feet clear of the edge of any type of pavement wherever possible.
Conduit shall have a minimum of thirty (30) inches of cover to the top of the conduit at all locations.
Conduit shall be placed in a manner to allow the cable/wire to be pulled in a straight line and clear the side of the pull box by at least two (2) inches.
Where conduits are shown on the plans to be installed parallel and adjacent to each other, they shall be installed together in a common trench or directional drill bore.
Make right angle bends in conduit runs with long-radius elbows or conduits bent to radii not less than three (3) feet.
All bend radii shall be three (3) feet unless otherwise set forth elsewhere in this Special Provision or as directed by the Engineer. The sum of the angles for conduit bends between two consecutive pull boxes shall not exceed 270 degrees. All conduit bends shall be factory bends done by the manufacturer. Hot box or other field bends will not be accepted. The bell and spigot ends of each HDPE conduit shall be chamfered by the manufacturer. Transition of the conduit without bends shall not exceed more than one foot for every ten feet.
Make bends and offsets so that the inside diameter of conduit is not effectively reduced. Unless otherwise indicated, keep the legs of a bend in the same plane and the straight legs of offsets parallel.
Do not use diagonal runs except when specifically noted in the drawings.
After installing conduit, install pull tape in conduit that is to receive future conductors. The pull tape shall conform to Section 86-1.02(D) of the State Standard Specifications and Standard Specifications.
Provide waterproof label on each end of the pull tape to indicate the destination of the other end.
Conduits entering vaults shall terminate flush with the inside walls of each pull box.
Conduits entering vaults and pull boxes shall be capped or sealed to prevent ingress of water, debris and other foreign matters into the conduit.
Immediately prior to installing cables, conduits shall be blown out with compressed air until all foreign material is removed. After cables have been installed, the ends of conduits shall be sealed with a reusable mechanical plug.
Conduit and fittings shall be supplied with an ultraviolet inhibitor.
Except for pull boxes with extensions, conduit shall enter the pull box at not more than a 45-degree angle. In addition, conduit may not be terminated less than 45 degrees to the ground level, except for pull boxes with extension. Conduit ends shall be terminated three (3) inches above the gravel surface (bottom of pull box) and nine (9) inches clearance between the top of the bushing and the top of the pull box shall be provided. 134
For pull boxes with extensions or vaults, conduit shall enter the side of the pull box or vault at not more than a 15- degree angle. Conduit ends shall be terminated no more than three (3) inches inside the pull box or vault at height of 12 inches above the gravel surface (bottom of pull box) and twelve (12) inches clearance between the top of the conduit and the top of the pull box shall be provided.
Within the splice vault, the conduit shall be laid no closer than two (2) inches from any wall of the splice vault.
After conductors/cables have been installed, the exposed end of conduits remaining in pull boxes and controller cabinets shall be sealed with a sealing compound as approved by the Engineer 14-1.8 INSTALLATION OF TRAFFIC SIGNAL, STREET LIGHTING, AND ELECTRICAL
SERVICE CONDUIT
Conduit shall be Schedule 40 PVC. Conduit depth shall have a minimum cover of 24” in sidewalk and/or parkway areas, except that at pull boxes the trench may be hand dug to required depth. Conduit depth at street crossings and/or property easements shall have a minimum cover of 24”.
Conduits placed under a roadway shall be installed in a conduit sleeve at least two inches (2”) larger in diameter than the conduit and prior to paving. Conduit placed under an existing roadway shall be installed by jacking, boring or directional boring. Prior to and following jacking, boring or directional boring, Contractor shall conduct a video inspection (CCTV) of all existing sanitary sewer and stormdrain lines (mains and laterals) in the work area. Copies of CCTV videos shall be provided to the City Engineer 15 working days following installation of conduit. No additional compensation shall be paid for the CCTV work.
At other locations where conduit is required to be installed under pavement and if delay to any vehicle shall not exceed 5 minutes, conduit may be installed by the “Trenching-In-Pavement Method” per the Provisions in Section 87-1.03B(3)(b)(iii) of the State Standard Specifications. 14-1.9 PULL BOXES
Pull boxes of the size and types as shown on the Plans, shall conform to the Provisions in Section 86-1.02C(2)(c), “Traffic Pull Boxes”, of the State Standard Specifications, and these Special Provisions, and per the “PULL BOX DETAIL” as shown on the Plans. Pull Box shall have Stainless Steel Locking Lid. This shall be City of Salinas Locking Lid 7650hawthorn with the Livermore style inside locking mechanism. This inside locking mechanism prevents wire theft.
Grout in bottom of City pull boxes shall not be required, except where traffic lids are required. Crushed rock shall be placed in the bottom of pull boxes to a minimum depth of 12”. Grout in bottom of Caltrans pull boxes shall be required.
All new pull boxes shall be required to have a label on cover whether it is “Communications”, “Interconnect”, “Traffic Signal”, “Street Lighting”, or “Electrical”. The Contractor shall refer to the Plans for labeling information. 14-1.10 CONDUCTORS AND WIRING
Conductors and wiring shall conform to the Provisions in Section 86-1.02F, “Conductors and Cables” and Section 87-1.03, “Construction” and 86-1.02 “Materials”, of the State Standard Specification and these Special Provisions.
Conductors shall be spliced by the use of “C” shaped compression connectors per “Type “C” Splice Detail” as shown on the Plans.
Splices shall be insulated by “Method B” per “Type “C” Splice Detail” as shown on the State Standard RSP Plan ES-13A, or, at the Contractors’ option, splices of wiring shall be insulated with heat-shrink tubing of the appropriate size after thoroughly painting the spliced wiring with electrical insulating coating.
The ground wire shall be Number 6 bare solid copper wire. 135
Individual conductors shall be copper Number 14 AWG minimum size. Except where otherwise specifically noted on the Plans, wire insulation shall be Type THW for Number 8 and smaller and Type THW for Number 6 and larger. Conductors Number 8 and smaller shall be solid; conductors Number 6 and larger shall be stranded.
All wire and cable shall be rated 600V, shall be color-coded, shall bear the Underwriter’s Label, and shall be brought to the job in unbroken packages and approved by the City Engineer before being installed.
All conductors shall be continuous from pull box to pull box and no splice made except within pole terminal boxes.
Loop wires shall be soldered, taped, and “Scotch-Kote” dipped at the nearest pull box.
All conductors shall be labeled, identification shall be by direct labeling, and tags, or bands fastened to the conductors in such a manner that they shall be permanent and not move along the conductors. Labeling shall be by mechanical methods. Labels shall be metallic.
There shall be 3’ of slack for each conductor in each standard and 3’ of slack for each conductor in each pull box.
Special attention is directed to the requirement that all signal light conductors be run continuously without splices, except branch neutrals, which may be spliced in pull boxes. All other conductors shall also be without splices.
Neutral conductors shall not be spliced in the pull box nearest the controller but shall be continued to terminal in the cabinet.
All joints shall be taped with double covering of plastic tape equal to conductor insulation. Splices made in underground locations or damp locations shall be soldered, wrapped with Number 88 and Number 33 Scotch Tape and coated with 2 coats of Scotch Rote, both as manufactured by 3M Company (or approved equal by the City Engineer).
The neutral wire of the wiring system shall be permanently grounded and conduits to be grounded by means of grounding bushings (or other methods approved equal by the City Engineer).
Upon completion of work and adjustment of all equipment, all systems shall be tested upon direction of the City Engineer to demonstrate that all equipment furnished, installed and/or connected under the Provisions of these Special Provisions shall function electrically in the manner required.
All systems shall test free from short circuits and grounds and shall be free from mechanical and electrical defects.
All circuits shall be tested for proper neutral connections. No resistance test shall be taken at voltage greater than insulation rating of conductor.
The Electrical Contractor shall furnish all temporary wiring, equipment, and labor required for tests, and shall remove and replace all defective workmanship and/or materials at no expense to the City of Salinas. The Contractor shall pay for all tests ordered by the City Engineer for work not meeting these Plans and Special Provisions and so confirmed by tests. The Contractor shall furnish certification of materials being used, upon request by the City Engineer without additional charge to the City of Salinas. 14-1.11 BONDING AND GROUNDING
Bonding and grounding shall conform to the Provisions in Section 86-1.02, “Materials” and Section 87-1.03 “Construction” and Section 56-3.01B(2)(b) “Bonding Jumper”, of the State Standard Specifications and these Special Provisions.
Grounding shall be Number 6 solid copper ground wire coiled 8’ at the bottom of the foundation within the 2” sand cover.
Service ground shall conform to the Provisions of the City of Salinas Electric Code.
Grounding jumper shall be visible after cap has been poured on foundation. 136
14-1.12 LIGHT EMITTING DIODE SIGNAL MODULES
All traffic signals faces on this project, the 12” red, yellow, and green and the 12” red, yellow, and green arrow sections shall utilize “Light Emitting Diode” (LED) signal modules in accordance with the Provisions in Section 86 of the State Standard Specifications. And Shall be 1LED2030-001. LED shall be documented to be ECOLUX approved. The Approval Number is RX-11-4-D12RA4-A4RYG
Each light emitting diode (LED) signal module shall consist of an assembly that utilizes light emitting diodes as the light source in lieu of an incandescent lamp for use in traffic signal sections.
The manufacturer shall provide a written warranty against defects in materials and workmanship for the LED signal modules for a period of 7 years after installation of the modules. Replacement modules shall be provided promptly after receipt of modules that have failed at no cost to the City of Salinas. All warranty documentation shall be given to the City Engineer prior to installation.
SECTION 15 MEASUREMENT AND PAYMENT
Payment shall include all labor, materials, tools, equipment, and other appurtenances required for the proper, substantial and complete-in-place project construction for NORTH MAIN STREET AND LAMAR STREET PEDESTRIAN IMPROVEMENTS, PROJECT NO. 9362 STATE PROJECT NO. HSIPL 5045(041) as shown on the Plans and/or outlined in these Special Provisions.
Except for authorized changes in the work, payment for said complete-in-place finished work or improvement shall be made only on the basis of the Contract items of work listed in the Proposal. The various Contract item prices paid for the work required, for NORTH MAIN STREET AND LAMAR STREET PEDESTRIAN IMPROVEMENTS, PROJECT NO. 9362 STATE PROJECT NO. HSIPL-5045(041) complete-in-place, including full compensation for furnishing all labor, materials, tools, equipment and incidentals, for doing all the work involved in removing and disposal of various items of materials, provided for in these Specifications and Contract, or required for the proper completion of the work as a whole, for which no separate payment has been provided shall be a supplementary obligation for the Contractor and payment therefore shall be considered included in the price paid for the Contract items of work listed in the Proposal.
The Contractor shall submit the progress payment pay request to the Engineer for review and approval. The Engineer will review it within seven (7) calendar days of receipt. The Engineer shall either deny and return the progress payment pay request to the Contractor for correction or recommend approval and forward it to the Agency for processing. Piecemealed submittals of the invoice will not be accepted, only complete invoice packages will be reviewed. The required attachments to the monthly progress payment pay request shall include:
a. Certified Payroll Reports: All current payroll reports and statement of compliance for the Contractors and all subcontractors (to be completed through the date of pay invoice). b. Daily Reports: All current Daily Reports for the Contractor and all subcontractors and owner operators.
Daily reports shall contain the name, classification and detailed task listing of all personnel and equipment, including all subcontractors and owner operators (to be completed through the date of pay application). c. Record Drawings: Record drawings shall be complete and current at the time of the monthly pay application. The Engineer in conjunction with the Contractor shall review the current Record Drawings at the time the progress payment request is submitted. If the Engineer determines that the Record Drawings are not complete or current, the Engineer will suspend further review of the pay request until the Contractor updates and/or corrects the Record Drawings. The review and subsequent processing of the payment request will not re-commence until the Engineer determines that the Contractor has corrected the Record Drawings and they are complete and current.
d. Quantity Calculations: Certified quantity calculations to justify all pay quantities and amount requested. 137
e. Monthly Schedule: The contractor shall submit an updated, revised construction schedule to the Engineer with each pay application.
f. Unconditional Waiver of Lien Releases: The contractor shall submit Subcontractor and/or supplier’s waiver of liens as required under Civil Code Article 8122-8138. The waiver shall be “conditional” before payment and “unconditional” after payment on forms set forth in the statute. g. DBE Running Tally of Attainments: After submitting an invoice for reimbursement that includes a payment to a DBE, but no later than the 10th of the following month, the prime contractor shall complete and email the Exhibit 9- F: Disadvantaged Business Enterprise Running Tally of Payments to [email protected] with a copy to the Agency.
Failure to provide any of the documents as listed above will result in the Engineer returning the monthly pay application to the Contractor with no action.
15-1.1 PARTIAL PAYMENTS AND RETENTION
The Contractor's attention is directed to Section 9-1.06 Partial Payments of the Standard Specifications.
The City shall retain 5% of such estimated value of the work done and 5% of the value of materials so estimated to have been furnished and delivered and unused and furnished and stored as aforesaid as part security for the fulfillment of the Contract by the Contractor.
The Contractor shall submit Subcontractor and/or supplier’s waiver of liens as required under Civil Code Article 8122-8138. The waiver shall be "conditional" before payment and "unconditional" after payment. The unconditional waivers ensure that all subcontractors are promptly paid.
As provided in Section 22300 of the Public Contract Code and Section 10263 of the Government Code, Contractor may request that any retention to be withheld during the course of a project is paid to an escrow agent at the Contractor's expense. Should the Contractor make such request, it will be required that an appropriate Escrow Agreement as provided in said government codes be fully executed prior to any payment of retention withheld or to be withheld. The City Engineer or his/her delegate is authorized to execute said Escrow Agreement on behalf of the City.
SECTION 16 FINAL CLEANUP
At the completion of the work, a final inspection shall be made by the City Engineer. The Contractor shall be responsible for final cleanup of the project area in accordance with the Provisions of Section 4-1.13 of the State Standard Specifications.
138
PART F –
MISCELLANEOUS STANDARD PLANS AND DETAILS
139
CONSTRUCTION AND DEMOLITION (C&D) DIVERSION
REQUIREMENTS
140
141
C&D WASTE REDUCTION AND RECYCLING PLAN
142
C&D WASTE REDUCTION AND RECYCLING REPORT
143
144
C&D WASTE REDUCTION AND RECYCLING GUIDE
145
146
SALINAS VALLEY RECYCLES – C&D WASTE REDUCTION AND
RECYCLING FLYER
147
DETAIL A
(FRONT)
Slurry Seal
“Slurry Seal” es un sello asfaltico y es
económico al pavimento para prolongar la vida
de la calle. Este tratamiento evita fuertes gastos
de reconstrucción en el futuro.
Debido a la cantidad de calles que se estarán
haciendo el mismo día, no es posible avisarle a
qué hora se tratara su calle. Por favor le pedimos
paciencia, ya que la inconveniencia del
mantenimiento es mucho menor que la que se
necesitara si no se trata a tiempo.
Conducir o caminar sobre el pavimento con sello
fresco antes de que se seque puede dañar el sello.
EI material es altamente adhesivo, se pega en la
ropa, zapatos, alfombras, pero se puede limpiar
con algunos limpiadores disponibles en cualquier
tienda de auto partes. Lea y siga las instrucciones
del producto que compre.
Evite dar vueltas cerradas en su auto en las calles
que han sido selladas. Es preferible dar vueltas
más abiertas para no dañar las calles.
Para más información por favor contáctenos a:
__________________________
INSERT YOUR BUSINESS NAME HERE
WITH CONTACT PHONE NUMBER AND
BUSINESS ADDRESS
NOTICE
STREET SEALING
No parking 7am to 5pm
MON TUE WED THUR FRI
The ________________ of this month, Slurry
Seal will be placed on your street.
We’re sorry for any inconvenience this may
cause you. Please park and drive on adjacent
streets not posted with NO PARKING signs.
Any vehicles parked within the posted areas with
NO PARKING will be towed at owners’
expense.
Your street will be CLOSED unless flaggers
are present to control traffic. Please avoid
driving, bicycle riding, or walking on sealed
streets until new surface dries. Under normal
weather conditions your street will be reopened within 3 to 5 hours after sealing is complete. Only EMERGENCY VEHICLES
will be allowed through at any time.
Please do not permit water to run in gutter during
this period.
Weather considerations, or equipment
breakdowns may cause schedule changes. If
your street is not completed due to any reason,
you will be notified again as to the new date.
Thank You
for your cooperation and patience
148
DETAIL A
(BACK)
AVISO
Sello de Pavimento
Este aviso es para informarles que
___________________________
(insert business name)
El pavimento en su calle al igual que otras calles
en su área recibirán un sello asfaltico. Por favor
evite estacionar su vehículo sobre su calle entre
las 7:00 am a 5:00 pm en la (s) siguiente(s)
fecha(s).
Su calle también tendrá avisos de “NO
PARKING” (NO ESTACIONARSE) de 48 a
72 horas con previo aviso como recordatorio.
Le pedimos disculpas por la inconveniencia que
esto le pueda ocasionar. Por favor estacione y
utilice las calles que no tengan avisos de “NO
PARKING”. Se usará grúa para remover
vehículos que se encuentren dentro de las áreas
que muestren “NO PARKING” y los gastos
corren por cuenta del dueño del vehículo.
Su calle será completamente cerrada por 4 o 5
horas, al menos que se le indique de otra manera
por medio de personal autorizado. Por favor no
transite la calle hasta que el sello se seque
completamente, esto ocurre dependiendo del
tiempo, de tres a cinco horas. Solamente
vehículos de emergencia podrán transitar por las
calles cerradas. Por favor no permita que el agua
corra por su calle durante este periodo de
rehabilitación sobre su calle.
El estado del tiempo puede ocasionar cambios en
el orden de trabajo, en dado caso que el tiempo no
permita llevar acabo el trabajo, se le avisara
nuevamente con la nueva fecha.
Muchas Gracias por su cooperación y paciencia.
Slurry Seal
Is an asphalt seal coat that is a very economical
surface treatment that prolongs the life of the
asphalt by stopping erosion from water and
oxidation from the sun. Timely preventative
maintenance like this helps avoid extremely
costly street rebuilding in the future.
Due to the number of streets scheduled, we
cannot tell you the exact time your street will be
done. We realize the inconvenience caused by
limiting access to your street. Please consider that
the inconvenience caused at this time is very
small compared to what would later be required
if this protection were not applied.
Driving or walking on this new material before it
has cured will damage the street and will stick to
your shoes, be splattered up onto your car, and
will track onto concrete driveways, carpets and
floors. The material is highly adhesive but can be
removed from vehicles with tar removers
available from local auto parts stores. Read and
follow the directions from any products
purchased.
Emulsion aggregate slurry seal coat will be
damaged by sharp turning during the curing
phase, specifically power steering turns. This can
be avoided by making wide turns. Always be sure
the vehicle is moving before turning the steering
wheel.
FOR ADDITIONAL INFORMATION
PLEASE CONTACT:
INSERT YOUR BUSINESS NAME HERE
WITH CONTACT PHONE NUMBER AND
BUSINESS ADDRESS
149
DETAIL B
City of Salinas Addendum to Caltrans SWPPP Template
SWPPP Amendment 1 - Only applicable for projects not subject to Caltrans oversight.
General
1. Caltrans ROW = City of Salinas ROW.
2. All references to the Construction General Permit (CGP) (CAS000002, Order No. 2009-2009- DWQ) includes all amendments to the CGP though the date of Contract acceptance.
3. All references to the Caltrans Storm Water Management Program (Caltrans Permit SWRCB Order No. 99-06-DWQ, NPDES No. CAS000003) shall be replaced with the City of Salinas Order No.
R3-2012-0005 (NPDES Permit No. CA004981).
4. All references to NELs and the Lake Tahoe Hydrologic Unit are removed (unless Active Treatment Systems, as defined by the CGP Attachment F are used).
5. The approved SWPPP, all sampling results, annual and if applicable, dewatering compliance reports, shall be submitted to the City via the State Water Board’s Storm Water Multi-Application and Report Tracking Systems (SMARTS) website unless the Special Provisions state otherwise.
6. All site discharges shall be sampled to ensure that sampling data is collected for every day with discharge during or after each qualifying storm event except for days where discharge occurs outside of working hours.) Note this will require more sampling than the Caltrans template specifies.
Construction monitoring, sampling, and REAP preparation shall be consistent with the Construction General Permit:
Forecasted rain events shall not be defined by the amount of precipitation, only the probability of precipitation (i.e. eliminate 0.1-inch or more requirement from forecasted rain event definition so that it is consistent with the Construction General Permit definition of a likely storm event). This means that REAPS and pre-storm inspections will occur more frequently than the Caltrans template specifies.
Qualifying rain event definition in template is revised to be consistent with Construction General Permit definition of a qualifying rain event (i.e. any event that produces 0.5-inches or more precipitation with a 48 hour or greater period between rain events). REAPS shall be prepared 48 hours prior to any likely precipitation event. REAPs shall be implemented and made available on site no later than 24 hours prior to the likely precipitation event.
SWPPP Template Section 600.5 Best Management Practices Status Report:
This entire section is eliminated unless the Special Provisions indicate otherwise City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#24-029, Version: 1
Agreement for Services with Coastal Paving and Excavating, Inc. for Alisal Greening and Beautification Project Implementation
Approve a Resolution authorizing the Interim City Manager or designee, to execute an Agreement for Services with Coastal Paving and Excavating, Inc. for construction of the Alisal Greening and Beautification improvements, Project No. 9345, in the amount of $888,958.
City of Salinas Page 1 of 1 Printed on 1/19/2024
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CITY OF SALINAS
COUNCIL STAFF REPORT
DATE: JANUARY 23, 2024
DEPARTMENT: COMMUNITY DEVELOPMENT
PUBLIC WORKS
FROM: LISA BRINTON, DIRECTOR
DAVID JACOBS, DIRECTOR
THROUGH: GRANT LEONARD, PLANNING MANAGER
ADRIANA ROBLES, CITY ENGINEER
BY: MARIA CONTRERAS, MANAGEMENT ANALYST
TITLE: AGREEMENT FOR SERVICES WITH COASTAL PAVING AND
EXCAVATING, INC. FOR ALISAL GREENING AND
BEAUTIFICATION PROJECT IMPLEMENTATION
RECOMMENDED MOTION:
A motion to approve a Resolution authorizing the Interim City Manager, or designee, to execute an Agreement for Services (Agreement) with Coastal Paving and Excavating, Inc., for construction of the Alisal Greening and Beautification improvements, CIP Project No. 9345 (Project), in the amount of $888,958.
EXECUTIVE SUMMARY
Approval of the Agreement will allow the City to move forward with the Alisal Greening and Beautification improvements. This Project supports multiple Alisal Vibrancy Plan goals, including improving appearance, cleanliness, and infrastructure. The contract total compensation amount is $888,958 and the Project is anticipated to be completed by June 2024.
BACKGROUND:
On August 9, 2022, the City of Salinas entered into a Restricted Grant Agreement with the California Department of Transportation accepting Clean California Local Grant Program (CCLGP) funds in the amount of $2,147,958 for the Alisal Greening, Beautification and Safety Project.
The Project includes the installation of new street trees and shrubs at select locations along East Alisal Street, primarily in existing tree wells. Existing benches within the Project limits will be refurbished and repainted. New trash receptacles will be installed for recycling and trash. Said installation will require minor concrete work at select locations for the mounting of the new trash Page | 2
receptacles. Wayfinding signs will also be installed along East Alisal Street. In addition, the existing concrete patio along with existing vegetation along the frontage of the Breadbox Recreation Center will be removed and reconstructed with permeable pavers and enhanced with the installation of trees and shrubs with an irrigation system. Other frontage improvements will include installation of a trash receptacle and a solar-powered LED lighting shelter with bench at the existing MST bus stop.
On September 22, 2023, the Project was advertised for construction with three (3) addenda issued thereafter, including an extended bid opening date of November 7, 2023. No bids were submitted by the bid opening date. Due to the Caltrans Restricted Grant Agreement requirement to use grant funds by June 30, 2024, staff contacted the on-call Class A contractors requesting a proposal (RFP) based on the Project Plans and Proposal. Coastal Paving and Excavating, Inc. responded to the request with a bid amount of $888,958. Staff recommends City Council authorize execution of an Agreement with Coastal Paving and Excavating, Inc, for construction of the Alisal Greening and Beautification Project. The work under this Agreement shall be completed within 75 working days following receipt of a Notice to Proceed from the City, and no later than the grant deadline of June 30, 2024.
CEQA CONSIDERATION:
The City of Salinas has determined that the Project is exempt from the California Environmental Quality Act (CEQA) Guidelines (Section 15301-Existing Facilities, Class 1, and Section 15304 Minor Alterations to Land, Class 4) because the Project proposes improvements which will take place on public sidewalks, adjacent to businesses, residences, and on public facilities (parks and recreation centers) throughout the life of the Project. Noise created by the construction will take place during daylight hours and will be of short duration. In addition, current operations of the public facilities shall not be affected as the proposed scope of work at said facilities consists of exterior work such as frontage landscape improvements.
Furthermore, the Project does not qualify for any of the exceptions to the categorical exemptions found at CEQA Guidelines Section 15300.2 as the improvements are intended to reduce the amount of waste and debris within public spaces; mitigate urban heat island effect in local public spaces while beautifying and improving these spaces; enhancing public health, cultural connection, and community placemaking; advancing equity for underserved communities; and, engaging and investing in communities to educate, expand litter pick up, and enhancing infrastructure. Thus, there is no significant adverse effect on the environment from this Project.
STRATEGIC PLAN INITIATIVE:
The Project supports City Council’s 2022-2025 Goals and Strategic Initiatives of Implementing the Alisal Vibrancy Plan, Infrastructure and Environmental Sustainability, and Youth and Seniors.
The proposed improvements will increase the urban canopy of East Alisal Street, reduce the amount of waste and debris through installation of trash and recycling receptacles, and invests in facilities and infrastructure by enhancing the front patio of the Breadbox Recreation Center with permeable pavers and drought resistant shrubs.
Page | 3
DEPARTMENTAL COORDINATION:
Development of the Alisal Greening and Beautification Project is an effort by both the Community Development and Public Works Departments, and coordination between the two departments will continue through completion of the Project. In addition, frontage improvements at the Breadbox Recreation Center have been coordinated with the Library and Community Services Department and staff will continue to coordinate with said department during construction. Lastly, staff will continue to coordinate with the Finance Department in the accounting of Project funds.
FISCAL AND SUSTAINABILITY IMPACT:
Funding is available and appropriated in 5800.30.9345-66.4000. While the total cost of the project is funded by the Clean California Local Grant Program, there is a 12.5% City match which was appropriated through a Council action (Resolution 22441).
ATTACHMENTS:
Resolution
Exhibit A – Agreement
Exhibit B – Project Location Map
Page | 1
RESOLUTION NO. (N.C.S.)
RESOLUTION AUTHORIZING THE INTERIM CITY MANAGER, OR DESIGNEE,
TO EXECUTE AN AGREEMENT FOR SERVICES WITH COASTAL PAVING AND EXCAVATING, INC. FOR CONSTRUCTION OF THE ALISAL GREENING AND BEAUTIFICATION IMPROVEMENTS, CIP PROJECT NO. 9345
WHEREAS, on August 9, 2022, the City of Salinas entered into a Restricted Grant Agreement with the California Department of Transportation accepting Clean California Local Grant Program (CCLGP) funds in the amount of $2,147,958 for the Alisal Greening, Beautification and Safety Project, Project No. 9345, the Project; and WHEREAS, On September 22, 2023, the Project was advertised for construction with three (3) addenda issued thereafter, including an extended bid opening date of November 7, 2023; and
WHEREAS, on November 7, 2023, the City held a public Bid Opening via Zoom, but no bids were submitted by the due date; and
WHEREAS, due to the Grant Agreement requirement to use grant funds by June 30, 2024, staff contacted the on-call Class A contractors, per Resolution No. 22771, requesting a proposal based on the Project Plans and Proposal; and
WHEREAS, staff received a proposal from one on-call Class A contractor, Coastal Paving and Excavating, Inc., to complete the Project within 75 days of Notice to Proceed per the City’s Project Plans for a total budget of $888,958; and
WHEREAS, the Project is exempt from the California Environmental Quality Act (CEQA) Guidelines (Section 15301-Existing Facilities, Class 1, and Section 15304 Minor Alterations to Land, Class 4) because the Project proposes improvements which will take place on public sidewalks, adjacent to businesses, residences, and on public facilities (parks and recreation centers) throughout the life of the Project. Noise created by the construction will take place during daylight hours and will be of short duration. In addition, current operations of the public facilities shall not be affected as the proposed scope of work at said facilities consists of exterior work such as frontage landscape improvements.
NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council approves a Resolution authorizing the Interim City Manager, or designee, to execute an Agreement for Services with Coastal Paving and Excavating, Inc., for construction of the Alisal Greening and Beautification improvements, CIP Project No. 9345, for total compensation amount of $888,958. The Project is funded entirely by the Clean California Local Grant Program.
PASSED AND APPROVED this 23rd day of January 2024, by the following vote:
AYES:
Page | 2
NOES:
ABSENT:
ABSTAIN:
APPROVED:
_______________________
Kimbley Craig, Mayor
ATTEST:
_________________________
Patricia M. Barajas, City Clerk
Agreement for Services v. November 2023 Page 1 of 8
Coastal Paving & Excavating, Inc.
January 2024
AGREEMENT FOR SERVICES BETWEEN
THE CITY OF SALINAS AND COASTAL PAVING AND EXCAVATING, INC.
Alisal Greening and Beautification, Project No. 9345
THIS AGREEMENT is executed this 23rd day of January 2024, (“Agreement” or “Contract”) between the City of Salinas, a California Charter city and municipal corporation (hereinafter “City”) and Coastal Paving & Excavating, Inc., a California corporation (hereinafter “Contractor”).
IT IS HEREBY MUTUALLY AGREED AS FOLLOWS:
1. Scope. Contractor hereby agrees to provide to the City, as the scope of services under this Agreement, construction of the Alisal Greening and Beautification Project as described in Attachment B, and Contractor’s Proposal, Attachment C.
2. Timeliness. Contractor shall perform all tasks in a timely fashion, as set forth more specifically in Section 3 below. Failure to so perform is hereby deemed a material breach of this Agreement, and City may terminate this Agreement with no further liability hereunder, or the city may agree in writing with Contractor to an extension of time.
3. Term. The work under this Agreement shall be completed within 75 working days following receipt from the City of a Notice to Proceed, unless City grants a written extension of time as set forth in Section 2 above. This does not include the plant establishment period of the project.
4. Payment. City agrees to pay and Contractor agrees to accept as full and fair consideration for the performance of this Agreement, eight hundred eighty-eight and nine hundred fifty-eight Dollars ($888,958) as more fully described in title of Contractors fee schedule, Attachment C. Contractor has no right of reimbursement for expenses under this Agreement. Compensation shall become due and payable 30 days after City’s approval of Contractor’s submission of monthly written invoices to the City. The payment of any compensation shall be contingent upon performance of the terms and conditions of this Agreement to the satisfaction of the City. If City determines that the work set forth in the written invoice has not been performed in accordance with the terms of this Agreement, City shall not be responsible for payment until such time as the work has been satisfactorily performed.
5. Meet & Confer. Contractor agrees to meet and confer with City or its agents or employees with regard to services as set forth herein as may be required by City to insure timely and adequate performance of this Agreement.
6. Insurance. Contractor shall procure and maintain for the duration of this Agreement insurance meeting the requirements specified in Attachment A hereto.
7. Indemnification. Contractor shall hold harmless, defend at its own expense, and indemnify City and its officers, officials, employees, agents, and volunteers from and against all Agreement for Services v. November 2023 Page 2 of 8
Coastal Paving & Excavating, Inc.
January 2024
liability, claims, damages, losses, and/or expenses including reasonable City attorney fees arising from all acts or omissions of Contractor or its officers, agents, or employees arising out of the performance of the work under this Contract, caused in whole or in part by any negligent act or omission of the Contractor, any subcontractor, anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, except where caused by the active negligence, sole negligence or willful misconduct of the City.
8. Licensing. Contractor warrants that it is properly licensed to perform the work specified under this Agreement, including but not limited to possession of a current City business license.
9. Termination. City may terminate this Agreement upon ten days’ written notice. The amount of damages, if any, as a result of such termination may be decided by negotiations between the parties or before a court of competent jurisdiction.
10. Agency. In performing the services specified under this Agreement, Contractor is hereby deemed to be an independent contractor and not an agent or employee of City.
11. Non-Assignability. The rights and obligations of Contractor hereunder are not assignable and cannot be delegated without written consent of City.
12. Entire Agreement. This Agreement constitutes the entire Agreement between the parties hereto and supersedes any and all prior agreements, whether oral or written, relating to the subject matter thereof. Any modification of the Agreement will be effective only if it is in writing signed by both parties hereto.
13. Validity. If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions will continue in full force without being impaired or invalidated in any way.
14. Counterparts. This Agreement may be executed in multiple originals, each of which is deemed to be an original, and may be signed in counterparts.
15. Laws. Contractor agrees that in the performance of this Agreement it will comply with all applicable State, Federal and local laws and regulations. This Agreement shall be governed by and construed in accordance with the laws of the State of California, County of Monterey, and City of Salinas.
IN WITNESS WHEREOF, this Agreement is entered into by the parties hereto on the day and year first written above.
Agreement for Services v. November 2023 Page 3 of 8
Coastal Paving & Excavating, Inc.
January 2024
CITY OF SALINAS
__________________________________
Jim Pia
Interim City Manager
APPROVED AS TO FORM:
_________________________________
Christopher A. Callihan, City Attorney, or
Rhonda Combs, Assistant City Attorney
CONTRACTOR
___________________________________
By:_Michael Melicia___________________
Its:_President_________________________
Agreement for Services v. November 2023 Page 4 of 8
Coastal Paving & Excavating, Inc.
January 2024
Attachment A
Insurance Requirements
Contractor shall procure and maintain for the duration of the contract, and for three years thereafter, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his/her/its officers, agents, representatives, employees, and/or subcontractors.
MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:
1. Commercial General Liability (“CGL”): Insurance Services Office (“ISO”) Form CG 00 01 covering CGL on an occurrence basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO Form CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: ISO Form CA 0001 covering Code 1 (any auto), with limits no less than $1,000,000 per accident for bodily injury and property damage.
3. Workers’ Compensation: as required by the State of California, with Statutory Limits, and Employers’ Liability insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.
4. Contractors’ Pollution Legal Liability and/or Asbestos Legal Liability and/or Errors and Omissions (if project involves environmental hazards): with limits no less than $1,000,000 per occurrence or claim, and $2,000,000 policy aggregate, on an annual basis.
If the Contractor maintains broader coverage and/or higher limits than the minimums shown above, the Contractor requires and shall be entitled to the broader coverage and/or higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
Self-Insured Retentions
Self-insured retentions must be declared to and approved by the City. At the option of the City, either: the Contractor shall cause the insurer shall to reduce or eliminate such self-insured retentions as respects the City, its officers, officials, employees, and volunteers; or the Contractor shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration, and defense expenses. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.
Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:
1. The City, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hired, or borrowed by Agreement for Services v. November 2023 Page 5 of 8
Coastal Paving & Excavating, Inc.
January 2024
or on behalf of the Contractor. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance (at least as broad as ISO Form CG 20 10, CG 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).
2. For any claims related to this project, the Contractor’s insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.
3. Each insurance policy required by this clause shall provide that coverage shall not be canceled, except with notice to the City.
4. A copy of the claims reporting requirements must be submitted by Contractor to the City.
5. If the services involve lead-based paint or asbestos identification/remediation, the Contractor’s Pollution Liability policy shall not contain lead-based paint or asbestos exclusions. If the services involve mold identification/remediation, the Contractor’s Pollution Liability policy shall not contain a mold exclusion, and the definition of Pollution shall include microbial matter, including mold.
Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct business in the state with a current A.M. Best rating of no less than A: VII, unless otherwise acceptable to the City.
Waiver of Subrogation
Contractor hereby agrees to waive rights of subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation. The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City for all work performed by the Contractor, its employees, agents and subcontractors.
Verification of Coverage
Contractor shall furnish the City with original Certificates of Insurance including an additional insured endorsement and all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to City before work begins.
However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements, required by these specifications, at any time.
Subcontractors
Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from subcontractors. For CGL coverage subcontractors shall provide coverage with a form at least as broad as CG 20 38 04 13.
Maintenance of Insurance
Maintenance of insurance by Contractor as specified shall in no way be interpreted as relieving Agreement for Services v. November 2023 Page 6 of 8
Coastal Paving & Excavating, Inc.
January 2024
Contractor of its indemnification obligations or any responsibility whatsoever and the Contractor may carry, at its own expense, such additional insurance as it deems necessary.
Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
Surety Bonds
Contractor shall provide the following Surety Bonds:
1. Payment bond
2. Performance bond
3. Maintenance bond
The Payment Bond and the Performance Bond shall be in a sum equal to the contract price. If the Performance Bond provides for a one-year warranty, a separate Maintenance Bond is not necessary. If the warranty period specified in the contract is for longer than one year a Maintenance Bond equal to 10% of the contract price is required. Bonds shall be duly executed by a responsible corporate surety, authorized to issue such bonds in the State of California and secured through an authorized agent with an office in California.
Agreement for Services v. November 2023 Page 7 of 8
Coastal Paving & Excavating, Inc.
January 2024
Attachment B
Agreement for Services v. November 2023 Page 8 of 8
Coastal Paving & Excavating, Inc.
January 2024
Attachment C
City of Salinas
PUBLICWORKSDEPARTMENT • 200Lincoln Ave • Salinas,California 93901 (831) 758-7241 • (831) 758-7935 (Fax) • www.ci.salinas.ca.us November 10, 2023
Coastal Paving & Excavation
Attn: Michael Melicia
24560 Silver Cloud Ct. Suite 101
Monterey, CA 93940
Dear Michael,
The City of Salinas is requesting a proposal for the construction of the Alisal Greening and Beautification Project, No. 9345, through the current on-call Class A contractor list.
The project includes but is not limited to: removal and disposal of existing concrete patio, existing trees, existing tree stumps, existing landscaping, and existing sidewalk; furnishing and installing permeable pavers, 15-gallon street trees, and 5-gallon shrubs; furnishing and installing bus stop shelter and accessories (solar powered LED illumination, metal bench, and metal trash receptacle); furnishing and installing irrigation system (at 745 N. Sanborn Rd.); furnishing and installing trash and recycling receptacles; refurbishing and painting existing City benches; furnishing and installing signs; 90-day Type 2 plant establishment period; mobilization; construction best management practices; and traffic control.
Construction of the project would begin as soon as December 2023, if possible, weather permitting, and shall be completed within 75 working days, this does not include the 90 calendar days of Type 2 plant establishment.
The project is being funded thru the Clean California Local Grant Program and City local funds. Due to the grant funding, construction of the project, including plant establishment, must be completed by June 30, 2024.
Please use this link to access the project files for your review and provide a proposal via email to [email protected] by November 27, 2023.
If the project is not of interest to your company, please let me know as soon as possible.
Questions regarding the RFP should be directed to:
María E. Contreras | Management Analyst
City of Salinas Community Development Department - APPI 65 West Alisal Street, 2nd Floor, Salinas, CA 93901
[email protected] | (P) 831-758-7429 (F) 831- 758-7215 Cc: City Engineer
All of the Proposal items below shall include all labor, materials, tools, equipment, and incidental costs for each item complete or complete-in-place.
ALISAL GREENING AND BEAUTIFICATION, PROJECT NO. 9345,
CLEAN CALIFORNIA LOCAL GRANT PROGRAM CCL-5045-038
PROPOSAL ITEMS
BASE BID
Item
No. Sec. Item Description Qty UOM Unit Price Total
1 Mobilization 1 LS
2 Traffic Control 1 LS
3 Clearing and Grubbing 1 LS
4 Construction Best Management Practices 1 LS
5 Plant 5-gal Shrubs (Complete-in-place) 476 EA
6 Furnish and Install Modern Collection Blu 80 mm
Techo-Bloc Pavers (Or Approved Equal), Color:
Shale Grey) (Complete-in-place)
2,538 SF
7 Furnish and Install Bus Stop Shelter and
Accessories (15’ Tolar Signature Sunset Shelter
(39643-00), solar powered LED illumination, 8’
perforated metal bench, and 32-gallon perforated
metal trash receptacle (Complete-in-place)
1 LS
8 Furnish and Install 15-gal Street Tree (Complete-inplace) 31 EA 9 Furnish and Install Irrigation System (745 N.
Sanborn Rd., Complete-in-place) (Includes
Premanufactured Backflow Preventer Enclosure)
1 LS
10 Refurbish and Paint Existing Benches 8 EA
11 Furnish and Install Trash/Recycling Receptacle 37 EA 12 Minor Concrete (Sidewalk) 680 SF
13 Plant Establishment (Type II) Period (90 Days) 1 LS
14 Furnish and Install Signs onto Existing and or New
Poles/Posts (Complete-in-place) 1 LS
Total Base Bid (Items 1- 14) $
ADDITIVE ALTERNATE
Item
No. Item Description Qty UOM Unit Price Total
1 Furnish and Install Decomposed Granite/ NonStabilized 3/8” Minus 6,617 SF Total Additive Alternate (Item 1) $
December 15, 2023
Coastal Paving and Excavation Cost Proposal for the Alisal Greening and Beautification Project Construction is estimated to be completed within 75 working days.
PROPOSED PROJECT IMPROVEMENTS:
• ALISAL CORRIDOR GREENING & BEAUTIFICATION
+ BREADBOX RECREATION CENTER
FRONTAGE IMPROVEMENTS
• CLOSTER PARK MURAL @ COMMUNITY
CENTER (SALINAS BOXING CLUB),
HISTORICAL MARKERS
• BREADBOX RECREATION CENTER
FRONTAGE ART SCULPTURE
• ALISAL/SKYWAY BLVD ART SCULPTURE
(GATEWAY MONUMENT)
• ALISAL STREET CORRIDOR TRASH/
RECYCLING RECEPTACLE MURALS
(SEPARATE PROCUREMENT VIA CALL FOR
ART/REQUEST FOR PROPOSALS)
• SAFE ROUTES TO SCHOOL SIDEWALK ART
& PROGRAMMING
(BY TAMC)
CITY OF SALINAS
ALISAL GREENING, BEAUTIFICATION, AND SAFETY PROJECT, CIP 9345 City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#24-035, Version: 1
Salinas Police Officers Association Memorandum of Understanding; Modification to Classification - Salary Schedule
Approve a Resolution authorizing the Interim City Manager to sign the Memorandum of Understanding (MOU) with the Salinas Police Officers Association (POA), for a term ending on December 31, 2025, and approving modification to the Classification - Salary Schedule for the wage adjustments.
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CITY OF SALINAS
COUNCIL STAFF REPORT
DATE: January 23, 2024
DEPARTMENT: ADMINISTRATION
FROM: Jim Pia, Interim City Manager
BY: Che Johnson, Attorney, Liebert, Cassidy & Whitmore
Marina Horta-Gallegos, Human Resources Director
Sylvia Enriquez, Senior Human Resources Analyst
Katherine Hogan, Chief Assistant City Attorney
TITLE: SALINAS POLICE OFFICERS ASSOCIATION MEMORANDUM OF UNDERSTANDING; MODIFICATION TO CLASSIFICATION –
SALARY SCHEDULE
RECOMMENDED MOTION:
A motion authorizing the Interim City Manager to sign the Memorandum of Understanding (MOU) with the Salinas Police Officers Association (POA), for a term ending on December 31, 2025, and approving modification to the Classification – Salary Schedule for the wage adjustments.
RECOMMENDATION:
It is recommended that the City Council approve a Resolution authorizing the Interim City Manager to sign a new Memorandum of Understanding with POA and authorizing modification to the Classification – Salary Schedule for the POA wage adjustments.
EXECUTIVE SUMMARY:
The MOU between the City and POA expired on December 31, 2023. Representatives of the City and POA met and conferred in good faith through the collective bargaining process and have reached a tentative agreement on the terms of a new MOU consistent with City Council direction.
The attached proposed MOU between the City and POA is the result of months of good faith negotiations between the parties. Highlights of the MOU changes include the following:
Term through December 31, 2025
Wages: 4% increase in February 2024, plus 2% increase in January 2025 Salary Schedule: Removed lowest step and add top step (5% between steps) On-Call Pay for Detectives: Increased from $2.25 to $5.00 per hour Page | 2
Master Officer Pay (currently 3% at 12 years with credentials): Expanded to 3% at 8 years effective in February 2024, plus 2% at 12 years in January 2025 (5% total)
Holidays: Added Cesar Chavez Day and Juneteenth
Health Insurance: Revised cost sharing on premium
CEQA CONSIDERATION:
Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).
STRATEGIC PLAN INITIATIVE:
The proposed action meets the Effective and Culturally Responsive Government Council goal within the 2022-2025 Strategic Plan.
FISCAL AND SUSTAINABILITY IMPACT:
The projected cumulative cost of the POA adjustments over two years totals approximately $2,379,000.
ATTACHMENTS:
Resolution
Memorandum of Understanding
Classification – Salary Schedule
Page | 3
RESOLUTION NO. _________ (N.C.S.)
A RESOLUTION APPROVING THE MEMORANDUM OF UNDERSTANDING FOR
THE SALINAS POLICE OFFICERS ASSOCIATION AND AUTHORIZING THE
INTERIM CITY MANAGER TO SIGN THE MEMORANDUM OF UNDERSTANDING AND AUTHORIZING MODIFICATION TO THE CLASSIFICATION – SALARY
SCHEDULE
BE IT RESOLVED BY THE CITY COUNCIL OF SALINAS that the Interim City Manager is hereby authorized and directed for and on behalf of the City of Salinas to sign the Memorandum of Understanding with the Salinas Police Officers Association, for a term through December 31, 2025, and authorizing the corresponding modification to the Classification – Salary Schedule.
APPROVED this 23
rd day of January 2024 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN: APPROVED:
____________________________________
Kimbley Craig, Mayor
ATTEST:
______________________________
Patricia M. Barajas, City Clerk
CLASSIFICATION – SALARY SCHEDULE
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#24-037, Version: 1
Meraki Enterprise License and Support Renewal
Approve a Resolution authorizing the Interim City Manager to renew the Meraki Enterprise License and Support from Cadence Team, Inc. for one year in an amount not to exceed $59,952.98.
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CITY OF SALINAS
COUNCIL STAFF REPORT
DATE: JANUARY 23, 2024
DEPARTMENT: FINANCE – INFORMATION TECHNOLOGY
FROM: SELINA ANDREWS, ASSISTANT FINANCE DIRECTOR
PATRICIA M. BARAJAS, CITY CLERK/INTERIM IT MANAGER
BY: SALLY CRUZ, MANAGEMENT ANALYST
TITLE: MERAKI ENTERPRISE LICENSE AND SUPPORT RENEWAL
RECOMMENDED MOTION:
A motion to approve a resolution authorizing the Interim City Manager to renew the Meraki Enterprise License and Support from Cadence Team, Inc. for one year in an amount not to exceed $59,952.98.
EXECUTIVE SUMMARY:
Meraki is a cloud-based network management platform and support services are essential to maintaining the City’s integrated network switches, security cameras, wi-fi access points, and device management. Services provided by Meraki include technical/troubleshooting support, operating system and security patches, and extensive knowledgebase resources for Information Technology staff.
BACKGROUND:
The City of Salinas maintains a network infrastructure consisting of network switches, security cameras, Wi-Fi access points, and incorporates a device management system for devices. To ensure operations, uptime, regular maintenance, and support, the City contracts with Meraki. The Meraki platform provides a streamlined process to configure, manage, and monitor switches, cameras, and mobile devices city-wide, which are essential to the City’s operations while also protecting the network environment from security threats.
CEQA CONSIDERATION:
Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).
Page | 2
STRATEGIC PLAN INITIATIVE:
This request supports City Council’s Strategic Goal of Effective and Culturally Responsive Government by ensuring that the information systems can support City programs, projects, and services.
DEPARTMENTAL COORDINATION:
This report was coordinated with Information Technology and Administration.
FISCAL AND SUSTAINABILITY IMPACT:
Funding for this renewal is available and appropriated in 1000.20.2033.
ATTACHMENTS:
Resolution
Cadence Team, Inc. Quote
Page | 1
RESOLUTION NO. (N.C.S.)
A RESOLUTION AUTHORIZING THE RENEWAL OF MERAKI ENTERPRISE LICENSE AND SUPPORT IN THE AMOUNT OF $59,952.98 TO PROVIDE A
NETWORK MANAGEMENT PLATFORM
BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF SALINAS: that pursuant to Salinas Municipal Code section 12-27 the Salinas City Council hereby authorizes the Interim City Manager and the Purchasing Agent to complete the renewal of the Meraki Enterprise License and Support Platform from Cadence Team Inc., for one year in an amount not to exceed $59,952.98.
PASSED AND APPROVED this 23rd of January 2024, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
APPROVED:
_______________________
Kimbley Craig, Mayor
ATTEST:
_________________________
Patricia M. Barajas, City Clerk
Cadence Team, Inc Phone: 844.934.8326
Remittance Address: Fax: 844.923.5878
733 Sherwood Dr. www.cadence.team
Yuba City, CA 95991
Company: City of Salinas Date: 1/12/2024 Expiration: 2/11/2024 Attn: Priyesh Panchal Shipping Method: ELECTRONIC Sales Rep: Jeremy_Caudill Project: Meraki Renewal - 1YR Option Est. Delivery: TBD Direct: 916.710.8264 Contract #: CMAS 3-18-70-3296C Terms: NET15 Email: [email protected] Part Number Description Qty. List Price Unit Price Extended Tx Disc % LIC-MS120-8-1YR Meraki MS120-8 Enterprise License and Support, 1 Year 1 $47.16) $26.88 $26.88 N 43% LIC-MS120-8LP-1YR Meraki MS120-8LP Enterprise License and Support, 1 Year 2 $59.21) $33.75 $67.50 N 43% LIC-MS120-8FP-1YR Meraki MS120-8FP Enterprise License and Support, 1 Year 2 $77.27) $44.04 $88.09 N 43% LIC-MS125-48FP-1Y Meraki MS125-48FP Enterprise License and Support, 1 Year 19 $448.56) $255.68 $4,857.90 N 43% LIC-MS350-24X-1YR Meraki MS350-24X Enterprise License and Support, 1YR 2 $557.95) $318.03 $636.06 N 43% LIC-MS390-48A-1Y Meraki MS390 48-port Advanced License and Support, 1 Year 3 $2,923.20) $1,666.22 $4,998.67 N 43% LIC-MV-1YR Meraki MV Enterprise License and Support, 1YR 78 $330.15) $188.19 $14,678.47 N 43% LIC-MX100-SEC-1YR EOS Meraki MX100 Advanced Security License and Support, 1YR 1 $4,906.11) $2,796.48 $2,796.48 N 43% LIC-SME-1YR Cisco Meraki Systems Manager Enterprise Device License, 1YR 900 $40.14) $22.88 $20,591.82 N 43% LIC-ENT-1YR Meraki MR Enterprise License, 1YR 98 $200.70) $114.40 $11,211.10 N 43% Sub Total: $0.00
Non Taxable: $59,952.98
Tax: $0.00
Credit: $0.00
Freight: $0.00
Total: $59,952.98
Tax Rate: 0.000%
Terms and Conditions
Warranty: NA
Maintenance: NA
Terms: No Returns
Equipment: All orders invoice upon receipt of purchase order Customer Signature authorizes Cadence Team to process the order in place of a purchase order. Prices are subject to change without notice in the event the products manufacturer/publisher raises the price to Cadence Team.
Customer Signature:
Print:
Title:
Date:
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#23-699, Version: 1
California Senate Bill 329 (Dodd): City Council Compensation Consider adopting an Ordinance amending the Salinas Municipal Code to increase compensation for the Mayor and City Council Members.
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CITY OF SALINAS
CITY COUNCIL STAFF REPORT
DATE: November 14, 2023
DEPARTMENT: CITY MANAGER’S OFFICE
CITY ATTORNEY’S OFFICE
FROM: JIM PIA, INTERIM CITY MANAGER
CHRISTOPHER A. CALLIHAN, CITY ATTORNEY
TITLE: CALIFORNIA SB 329 (DODD): CITY COUNCIL COMPENSATION RECOMMENDED MOTION:
It is recommended that the City Council consider whether to amend the Salinas Municipal Code to increase Council member compensation.
EXECUTIVE SUMMARY:
On June 29, 2023, Governor Newsom signed SB 329 (Dodd) into law which amended Government Code section 36516 thereby allowing cities to adjust Council member compensation to reflect inflation as measured by the California Consumer Price Index. This legislation was intended to increase the compensation schedule for Council members in general law cities. SB 329 allows cities to increase the compensation to adjust for inflation in order to help keep city councils more diverse by allowing people from across different income levels to serve the public and support their families. Increases would require a majority vote of the City Council.
SB 329 requires that an ordinance to increase council member compensation be considered in an open session with at least two regular meetings. The ordinance must include findings demonstrating the need for the increased compensation and there must be at least seven days between the introduction and the adoption of the ordinance.
SB 329 goes into effect on January 1, 2024, meaning that should the Salinas City Council adopt an ordinance to increase Council member compensation, such increase could not take effect until January 1, 2024; however, the City Council can adopt such an ordinance now so that it may be effective January 1, 2024.
A copy of SB 329 is attached to this Report for reference.
The Finance Committee received a report on September 12, 2023, regarding Council member compensation and SB 329. The Finance Committee did not make a specific recommendation to the City Council whether to increase Council member compensation, but instead recommended Page | 2
that this item be considered by the City Council only after the City had made progress toward approving new contracts with City labor groups.
BACKGROUND:
On June 29, 2023, Governor Newsom signed SB 329 into law, allowing general law cities to increase Council member compensation. The State Legislature (and the City of Salinas) last adjusted these amounts in 1984. Currently, Government Code section 36516 authorizes a City Council to enact an ordinance to provide each member of the city council a salary, with a maximum base limit based upon the population of the city in accordance with a specific schedule. Any increases in salary are also limited and cannot exceed 5% for each calendar year from the operative date of the last adjustment of the salary that is in effect when the increase is enacted.
SB 329 amends Government Code section 36516 to increase the maximum amount of salaries identified in the schedule. SB 329 also authorizes the salary of council members to be increased beyond the specified maximum to an amount not exceeding the greater of either 5% for each calendar year from the operative date of the last adjustment of the salary or an amount equal to inflation since January 1, 2024, based on the California Consumer Price Index (Not to exceed 10% per calendar year).
No ordinance can be enacted or amended to provide automatic future increases in salary and the electors can consider the question of whether city council members should receive a salary and the amount of the salary may be submitted to the electors. Any retirement, health and welfare benefits, federal social security benefits, or reimbursement for the actual and necessary expenses are not included for purposes of determining salary under section 36516.
Salinas is a charter city and, therefore, this new law applies to Salinas because Charter Section 5.3 authorizes the City Council to be compensated in an amount authorized by State law for cities of a similar size, with additional compensation for the Mayor:
1 Section 5.3 Compensation
The monthly salary of the Mayor and the members of the City Council shall be set by ordinance. The monthly salary shall not exceed the amount authorized by State law for cities of a similar size; provided however, that the salary of the Mayor may be set at a higher amount that the salary of the members of the City Council.
Salinas Municipal Code section 2-01.02 sets the current amounts of compensation for the Mayor and Council members:
Sec. 2-01.02. City Councilmember compensation.
1 Charter Section 5.3 (formerly Section 9) was added to the City Charter by the voters at the November 6, 1984 election. A copy of Resolution No. 11970 declaring the results of the election is attached to this report for reference.
Page | 3
Members of the city council shall receive as compensation for their services a monthly salary of six hundred dollars each and the mayor shall receive a monthly salary of eight hundred dollars.
Compensation for the council and for the mayor may be increased beyond the amount provided for in this section by an ordinance or an amendment to this section, provided the total amount of compensation, and the percent of any increase, shall not exceed the compensation and increase as provided for in Government Code Section 36516.
Pursuant to Government Code section 36516(a)(2)(E), the compensation for Salinas Council members may be up to and $2,550 per month, and may be increased beyond that if the increase does not exceed (1) an amount equal to 5% for each calendar year from the operative date of the last adjustment of the salary (not compounded); or (2) an amount equal to inflation since January 1, 2024, based on Consumer Price Index (CPI).
Currently, the Mayor receives an annual salary in the amount of $9,600 and each Council member receives an annual salary in the amount of $7,200, excluding benefits.2 Combined, the annual salary for the Mayor and Council members is $52,800, excluding benefits. Increasing each of the Mayor and Council members’ salaries to the amount of $2,550 per month would result in an annual salary for each in the amount of $30,600. The combined annual salary for the Mayor and Council members would thus be increased by $161,400 to $214,200:
Position Current Annual Salary
(Mayor-$800;
Council members-$600)
Increased Annual Salary
($2,550 per month)
Mayor $9,600 $30,600
Council member D1 $7,200 $30,600
Council member D2 $7,200 $30,600
Council member D3 $7,200 $30,600
Council member D4 $7,200 $30,600
Council member D5 $7,200 $30,600
Council member D6 $7,200 $30,600
Total $52,800 $214,200
Examples from Other Cities.
The following is provided to inform the City Council of the amounts of compensation paid to Mayors and Council members from some other California cities:
City Monthly Compensation—Monterey County Cities Population
2 In addition to their monthly salary, the Mayor and Council members receive benefits including health care, retirement, auto allowance, Medicare and Social Security, and reimbursement of expenses.
Page | 4
Monterey3 Mayor: $1,417.50. Council member: $965.25 26,845 Soledad4 Mayor: $612 Council member: $512 26,230
Greenfield Mayor: $481 Council member: $361 19,917
King City Mayor: $450 Council member: $350 13,817
Marina Mayor: $250 Council member: $200 22,068
Seaside Mayor: $400 Council member: $340 29,790
Gonzales Mayor: $400 Council member: $400 8,300
Monthly Compensation--Comparator Cities5
Monterey
County
Supervisor: $13,219 (full-time positions) 430,368
Santa Cruz
County
Chair: $11,901 Supervisor: $11,822
(full-time positions)_
262,051
San Jose Mayor: $17,450
Council member: Varies from a range of $12,203 to $11,613 (full-time positions)
959,256
Sunnyvale Mayor: $3,884 Council member: $2,913 156,317
Hayward Mayor: $3,474 Council member: $2,081 159,800
Oxnard Mayor: $1,701 Council member: $1,701 197,477
Gilroy Mayor: $1,475 (maximum) Council member: $984 (maximum) 60,078 Watsonville Mayor: $689 Council member: $578 49,876
Hollister Mayor: $600 Council member: $400 42,891
Options Available to the City Council.
Ultimately, the City Council has options: The City Council could choose not to increase City Council compensation, could choose not to increase City Council compensation at this time, or could choose to increase City Council compensation by a lesser than the maximum amount permitted.
This bill was sponsored by Cal Cities (formerly League of California Cities). A copy of Cal Cities’ June 14, 2023, letter is attached to this Report for reference.
STRATEGIC PLAN INITIATIVE:
An increase to the City Council’s compensation would support the City Council’s Goal of an effective and culturally responsive government.
3 Effective January 1, 2024.
4 All of the salary figures for these six cities and population counts for all of the cities and counties in this chart are from 2022 and are taken from the California State Controller’s “Government Compensation in California” website:
https://publicpay.ca.gov/Reports/PositionRpts.aspx?year=2022&rpt=1 .
Salinas’s population is listed at 159,475.
5 The comparator cities are those used by the City of Salinas for its recent compensation survey.
Page | 5
DEPARTMENTAL COORDINATION:
The City Attorney’s Office, City Manager’s Office, City Clerk’s Office, and Finance Department coordinated on this Report and draft Ordinance.
FISCAL AND SUSTAINABILITY IMPACT:
An increase to the City Council’s compensation would have an impact to the City’s General Fund.
The total impact is dependent upon the increase approved by the City Council.
ATTACHMENTS:
Salinas City Council Resolution No. 11970
SB 329
Cal Cities’ June 14, 2023, Letter to Governor Newsom
Draft Ordinance
Page | 6
ORDINANCE NO. _________ (N.C.S.)
AN ORDINANCE AMENDING SALINAS MUNICIPAL CODE SECTION 2-01.02 TO
INCREASE COMPENSATION FOR THE MAYOR AND CITY COUNCIL MEMBERS City Attorney Impartial Analysis
Consistent with Senate Bill 329 (Dodd), this Ordinance amends the Salinas Municipal Code to increase the compensation for the Mayor and City Council members.
WHEREAS, Salinas Charter Section 5.3 authorizes the City Council to be compensated in an amount permitted by State law for general law cities with the same population, with additional compensation for the Mayor; and
WHEREAS, Council members are currently receiving a monthly salary of $600 and the Mayor $800, with those amounts having been set in 1984; and
WHEREAS, on June 29, 2023, the Governor signed SB 329 into law, allowing for Council member pay increase in general law cities. The State Legislature last adjusted these amounts in 1984.
Effective January 1, 2024, Government Code section 36516 authorizes up to $2,550 per month, based on Salinas’s population; and
WHEREAS, under the new law, Council member salaries may be increased beyond $2,550 per month if the increase does not exceed: (1) an amount equal to 5% for each calendar year from the last adjustment—in this case 1984 (not compounded); or (2) an amount equal to inflation since January 1, 2024, based on the CPI; and
WHEREAS, the City Council agrees with the author of SB 329, Senator Bill Dodd (D-Napa), that:
City Council members have one of the hardest jobs in California government. They deal with a wide range of issues, from street maintenance to emergency response duties. And all too often, they do this job with very little financial compensation.
No one runs for City Council in order to make money. But the low levels of pay make it much harder for them to balance their careers and personal obligations with the calling to serve their community. The Legislature has not raised the base pay amounts for City Council members since 1984. It’s time those amounts caught up with the present economic reality, especially with the rapid increase in inflation we’ve seen recently. Raising the pay will also make it easier for members of marginalized communities to serve. City Councils should be reflective of the communities they represent, and I believe raising their compensation is an important step to achieving that equitable outcome.
WHEREAS, the City Council agrees with Cal Cities (formerly the League of California Cities), which supported SB 329 for the following reasons:
Page | 7
Lengthy time commitments and limited pay discourage many, especially lowincome residents, single parents, people of color, and young people, from running for public office. For many, being a council member is a full-time commitment with part-time pay. Cal Cities is proud to sponsor this important legislation that lessens barriers for those interested in governing at the local level. This overdue reform is another tool communities can choose to use that can help ensure our city councils are reflective of the residents who live, work, and play in their communities.
WHEREAS, the cost of living in Salinas is extremely high.6In August 2022, an editorial in the Monterey County Weekly urged increasing compensation for city elected officials7; and WHEREAS, a first reading of this Ordinance was held on _________________, 2023.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF SALINAS as follows:
SECTION 1. The above recitals are true and correct and are hereby incorporated and adopted as findings of the City Council as if fully set forth herein.
SECTION 2. Salinas Municipal Code section 2-01.02 is hereby amended to read as follows:
Sec. 2-01.02. City Councilmember compensation.
a. Effective January 1, 2024, Members of the city council shall receive as compensation for their services a monthly salary of _________________ dollars each and the mayor shall receive a monthly salary of ___________________ dollars.
b. The compensation set forth in this subsection (a) is exclusive of any amounts paid by the city for retirement, health, and other benefits, provided that the same benefits are available and paid by the city for its employees.
c. Compensation for the council and for the mayor may be increased beyond the amount provided for in this section by an ordinance or an amendment to this section, provided the total amount of compensation, and the percent of any increase, shall not exceed the compensation and increase as provided for in Government Code Section 36516. d. This ordinance does not and shall not provide for automatic future increases in the compensation.
SECTION 3. All ordinances and parts of ordinances and all resolutions and parts of resolutions in conflict herewith are hereby repealed effective January 1, 2024, or the effective date of this Ordinance, whichever is later.
SECTION 4. Publication. The City Clerk shall cause a summary of this ordinance to be published once in a newspaper published and circulated in Salinas within fifteen (15) days after adoption. (Salinas Charter Section 11.9)
6 https://www.sfgate.com/bayarea/article/salinas-ca-ranked-seventh-most-expensive-to-live-18467574.php 7 https://www.montereycountyweekly.com/opinion/local_spin/monterey-county-s-city-council-members-volunteerwe-should-pay-them/article_e93b1500-18ff-11ed-ace1-f3ae82571b6d.html Page | 8
SECTION 5. CEQA Compliance. The City Council’s adoption of this ordinance is not a project subject to environmental review under the California Environmental Quality Act (CEQA Guidelines section 15061(b)(3)).
SECTION 6. Severability. If any section, subsection, sentence, clause, or phrase of this ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of any competent jurisdiction, such decision shall not affect the validity of the remaining portions of this ordinance.
The Salinas City Council hereby declares that it would have passed this ordinance, and each and every section, subsection, clause, and phase thereof not declared invalid or unconstitutional without regard to whether any portion of the ordinance would be subsequently declared invalid or unconstitutional.
SECTION 7. Effective Date. This Ordinance will take effect thirty (30) days from and after its adoption.
PASSED AND ADOPTED this ____ day of __________________, 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
________________________________________
Kimbley Craig, Mayor
ATTEST:
__________________________________
Patricia M. Barajas, City Clerk
APPROVED AS TO FORM:
__________________________________
Christopher A. Callihan, City Attorney
ORDINANCE NO. _________ (N.C.S.)
AN ORDINANCE AMENDING SALINAS MUNICIPAL CODE SECTION 2-01.02 TO
INCREASE COMPENSATION FOR THE MAYOR AND CITY COUNCIL MEMBERS City Attorney Impartial Analysis
Consistent with Senate Bill 329 (Dodd), this Ordinance amends the Salinas Municipal Code to increase the compensation for the Mayor and City Council members.
WHEREAS, Salinas Charter Section 5.3 authorizes the City Council to be compensated in an amount permitted by State law for general law cities with the same population, with additional compensation for the Mayor; and
WHEREAS, Council members are currently receive a monthly salary of $600 and the Mayor $800, with those amounts having been set in 1984; and
WHEREAS, on June 29, 2023, the Governor signed SB 329 into law, allowing for Council member pay increase in general law cities. The State Legislature last adjusted these amounts in 1984.
Effective January 1, 2024, Government Code section 36516 authorizes up to $2,550 per month, based on Salinas’s population; and
WHEREAS, under the new law, Council member salaries may be increased beyond $2,550 per month if the increase does not exceed: (1) an amount equal to 5% for each calendar year from the last adjustment—in this case 1984 (not compounded); or (2) an amount equal to inflation since January 1, 2024, based on the CPI; and
WHEREAS, the City Council agrees with the author of SB 329, Senator Bill Dodd (D-Napa), that:
City Council members have one of the hardest jobs in California government. They deal with a wide range of issues, from street maintenance to emergency response duties. And all to often, they do this job with very little financial compensation. No one runs for City Council in order to make money. But the low levels of pay make it much harder for them to balance their careers and personal obligations with the calling to serve their community. The Legislature has not raised the base pay amounts for City Council members since 1984. It’s time those amounts caught up with the present economic reality, especially with the rapid increase in inflation we’ve seen recently. Raising the pay will also make it easier for members of marginalized communities to serve. City Councils should be reflective of the communities they represent and I believe raising their compensation is an important step to achieving that equitable outcome.
WHEREAS, the City Council agrees with Cal Cities (formerly the League of California Cities), which supported SB 329 for the following reasons:
Lengthy time commitments and limited pay discourage many, especially lowincome residents, single parents, people of color, and young people, from running for public office. For many, being a council member is a full-time commitment with part-time pay. Cal Cities is proud to sponsor this important legislation that lessens barriers for those interested in governing at the local level. This overdue reform is another tool communities can choose to use that can help ensure our city councils are reflective of the residents who live, work, and play in their communities.
WHEREAS, the cost of living in Salinas is extremely high.6In August 2022, an editorial in the Monterey County Weekly urged increasing compensation for city elected officials7; and WHEREAS, a first reading of this Ordinance was held on November 14, 2023.
NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF SALINAS as follows:
SECTION 1. The above recitals are true and correct and are hereby incorporated and adopted as findings of the City Council as if fully set forth herein.
SECTION 2. Salinas Municipal Code section 2-01.02 is hereby amended to read as follows:
Sec. 2-01.02. City Councilmember compensation.
a. The Mayor and Members of the City Council shall each receive as compensation for their services a monthly salary of two thousand five hundred fifty dollars ($2,550) dollars. b. The compensation set forth in subsection (a) of this section is exclusive of any amounts paid by the City for retirement, health, and other benefits, provided that the same benefits are available and paid by the City for its employees.
c. Compensation for the Mayor and the City Council may be increased beyond the amount provided for in this section by an ordinance or an amendment to this section, provided the total amount of compensation, and the percent of any increase, shall not exceed the compensation and increase as provided for in Government Code Section 36516. d. This Ordinance does not and shall not provide for automatic future increases in the compensation.
SECTION 3. All ordinances and parts of ordinances and all resolutions and parts of resolutions in conflict herewith are hereby repealed effective January 1, 2024, or the effective date of this Ordinance, whichever is later.
SECTION 4. Publication. The City Clerk shall cause a summary of this ordinance to be published once in a newspaper published and circulated in Salinas within fifteen (15) days after adoption. (Salinas Charter Section 11.9)
SECTION 5. CEQA Compliance. The City Council’s adoption of this ordinance is not a project subject to environmental review under the California Environmental Quality Act (CEQA Guidelines section 15061(b)(3)).
SECTION 6. Severability. If any section, subsection, sentence, clause, or phrase of this ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of any competent jurisdiction, such decision shall not affect the validity of the remaining portions of this ordinance.
The Salinas City Council hereby declares that it would have passed this ordinance, and each and every section, subsection, clause, and phase thereof not declared invalid or unconstitutional without regard to whether any portion of the ordinance would be subsequently declared invalid or unconstitutional.
SECTION 7. Effective Date. This Ordinance will take effect thirty (30) days from and after its adoption.
PASSED AND ADOPTED this 5th day of December, 2023, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
________________________________________
Kimbley Craig, Mayor
ATTEST:
__________________________________
Patricia M. Barajas, City Clerk
APPROVED AS TO FORM:
__________________________________
Christopher A. Callihan, City Attorney
RESOLUTION NO. 11970 ( N. C. S.)
A RESOLUTION OF THE COUNCIL OF SALINAS DECLARING
CANVASS OF RETURNS AND RESULT OF A SPECIAL
MUNICIPAL ELECTION
WHEREAS, by proceedings heretofore duly had and taken, a special municipal election was held in Salinas on November 6,. 1984; and
WHEREAS, said special municipal election was held on said date in accordance with law, and the votes thereat received and canvassed, and the returns thereof ascertained, determined and declared, in all respects as required by law;
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF SALINAS as follows:
1. The City Clerk of Salinas is hereby instructed to enter this resolution on the minutes of this Council as a statement of the result of said election.
2. The total number of ballots cast in the City of Salinas at said special municipal election was 27, 400
3. That at said special municipal election so held on
November 6, 1984, there was 1 charter amendment proposed and placed on the ballot for the consideration of the electors of Salinas, and which said proposed charter amendment was submitted to the electors for a Yes or No vote on said proposed amendment substantially in the form that follows:
Shall Section 9 of the Charter of Salinas be amended to read:
Sec. 9. Same - Compensation.
The monthly salary of the Mayor and the
members of the City Council shall be
adopted by ordinance. The monthly
salary shall not exceed the amount
authorized by State law for cities of
a similar size; provided however, that
the salary of the Mayor may be set at
a higher amount than the salary of the
members of the City Council"?
YES 15, 216
NO 8, 924
4 That 15, 216 votes were cast in favor of the adoption of said Charter Amendment ( Measure E) by the electors of said City voting on said measure at said election; that 8, 924 votes 1-
were cast against said measure by the electors of said City voting on said Measure at said election; and that said proposed Charter Amendment ( Measure E) carried.
PASSED AND ADOPTED this 13th day of November ,
1984, by the following vote:
AYES: Councilmembers Paul D. Grennan, Russell Jeffries, Bill O' Brien, Phyllis Price
NOES: None
ABSENT: P4ayor James_ B. Barnes
ATTEST:
Mayor p.]ro item
2-
MONTEREY COUNTY
I ELECTION DEPARTMENT
408) 424- 7621. P. O. BOX 1848, 93902 - 201 MAIN STREET, SALINAS, CALIFORNIA 93901 ROSS J. UNDERWOOD BETTY L. BLOOMER
REGISTRAR OF VOTERS ASST. REGISTRAR OF VOTERS
C E R T I F I C A T I O N O F
STATEMENT OF VOTES CAST AT THE NOVEMBER 6, 1984 GENERAL ELECTION I, ROSS J. UNDERWOOD, Registrar of Voters of the County of Monterey, State of California, hereby certify that the attached STATEMENT OF VOTES CAST accurately reflect the total number of votes cast for each Candidate and/ or For and Against each Measure as submitted to the voters at the PRESIDENTIAL GENERAL ELECTION OF NOVEMBER 6, 1984 held within the County of Monterey and the many sub -jurisdictions within said County having consolidated their election with the aforementioned Presidential General Election.
I HEREBY SET MY HAND AND SEAL THIS 16TH DAY OF NOVEMBER 1984.
County of Monterey
SPECIAL MUNICIPAL ELECTION CITY OF ALINAS MAYOR/ COUNCIL SALARY 9 241
31 2751 23ti
punmoou/ 45- 72,
i^
1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org June 14, 2023
The Honorable Gavin Newsom
Governor, State of California
1021 O Street, Suite 9000
Sacramento, CA 95814
RE: SB 329 (Dodd) Cities: City Council Members: Compensation.
Request for Signature
Dear Governor Newsom,
The League of California Cities (Cal Cities) requests your signature on SB 329 (Dodd), which would allow general law cities to adjust council member salaries for inflation. The Legislature has not raised the base pay amounts for City Councilmembers since 1984. SB 329 is a long overdue measure that would allow for city councils to increase council salaries to catch up to the present economic reality while also ensuring local government salary transparency.
Existing law sets a pay schedule that must be approved by the City Council through an ordinance or by the voters as a ballot measure. These amounts are determined by the population size of a city and set by state law. The lowest tier is cities up to 35,000 in population, with compensation up to three hundred dollars ($300) per month. The highest tier is cities with over 250,000 population, up to one thousand dollars ($1,000) per month.
However, these amounts have not been adjusted since 1984 despite significant increases in the cost of living.
Lengthy time commitments and limited pay discourage many, especially low-income residents, single parents, people of color, and young people, from running for public office.
For many, being a council member is a full-time commitment with part-time pay.
Cal Cities is proud to sponsor this important legislation that lessens barriers for those interested in governing at the local level. This overdue reform is another tool cities can choose to use that can help ensure our city councils are reflective of the residents who live, work, and play in their communities.
For these reasons, Cal Cities requests your signature on SB 329 (Dodd). If you have any questions, do not hesitate to contact me at (916) 658-8214.
Sincerely,
Johnnie Pina
Legislative Affairs, Lobbyist
cc: The Honorable Senator Bill Dodd
Christy Bouma, Legislative Affairs Secretary, Office of Governor Gavin Newsom Ronda Paschal, Deputy Legislative Secretary, Office of Governor Gavin Newsom Senate Bill No. 329
CHAPTER 27
An act to amend Section 36516 of the Government Code, relating to local government. [ Approved by Governor June 29, 2023. Filed with Secretary of State June 29, 2023. ]
LEGISLATIVE COUNSEL'S DIGEST
SB 329, Dodd. Cities: city council members: compensation.
Existing law authorizes a city council to enact an ordinance to provide each member of the city council a salary based upon the population of the city, as specified. Existing law authorizes that amount to be increased by the city council by an amount that does not exceed 5% for each calendar year from the operative date of the last adjustment of the salary that is in effect when the increase is enacted. Existing law provides for the procedures by which a city may enact ordinances.
This bill would increase the maximum amount of salary, based upon the population of the city, that may be approved by an ordinance passed by the city council, as specified. The bill would authorize the salary of council members to be increased beyond the specified maximums to an amount not exceeding the greater of either 5% for each calendar year from the operative date of the last adjustment of the salary in effect when the ordinance or amendment is enacted, or an amount equal to inflation since January 1, 2024, based upon the California Consumer Price Index, which shall not exceed 10% for each calendar year. The bill would require the city council to consider the adoption of an ordinance to increase council member compensation in open session during at least 2 regular meetings of the city council.
Digest Key
Vote: majorityAppropriation: noFiscal Committee: noLocal Program: no Bill Text
THE PEOPLE OF THE STATE OF CALIFORNIA DO ENACT AS
FOLLOWS:
SECTION 1. The Legislature finds and declares all of the following:
(a) The compensation schedule for general law cities has not been adjusted since 1984, meaning that city council compensation has not kept pace with inflation.
(b) Allowing cities to adjust their compensation for inflation since 1984 may help city councils become more diverse because increased compensation can help individuals from across different income levels receive sufficient income from their service to help ensure that they can continue to serve the public and support their families.
SEC. 2. Section 36516 of the Government Code is amended to read:
36516. (a) (1) A city council may enact an ordinance providing that each member of the city council shall receive a salary based on the population of the city as set forth in paragraph (2). (2) The salaries approved by ordinance under paragraph (1) shall be as follows:
(A) In cities up to and including 35,000 in population, up to and including nine hundred fifty dollars ($950) per month.
(B) In cities over 35,000 up to and including 50,000 in population, up to and including one thousand two hundred seventy-five dollars ($1,275) per month.
(C) In cities over 50,000 up to and including 75,000 in population, up to and including one thousand six hundred dollars ($1,600) per month.
(D) In cities over 75,000 up to and including 150,000 in population, up to and including one thousand nine hundred dollars ($1,900) per month.
(E) In cities over 150,000 up to and including 250,000 in population, up to and including two thousand five hundred fifty dollars ($2,550) per month.
(F) In cities over 250,000 population, up to and including three thousand two hundred dollars ($3,200) per month. (3) For the purposes of this subdivision, the population of a city shall be determined by the last preceding federal census, or a subsequent census, or estimate validated by the Department of Finance. (4) The salary of council members may be increased beyond the amount provided in this subdivision by an ordinance or by an amendment to an ordinance, but the amount of the increase shall not exceed the greater of either of the following:
(A) An amount equal to 5 percent for each calendar year from the operative date of the last adjustment of the salary in effect when the ordinance or amendment is enacted. (B) An amount equal to inflation since January 1, 2024, based upon the California Consumer Price Index, which shall not exceed 10 percent for each calendar year.
(5) No ordinance shall be enacted or amended to provide automatic future increases in salary. (b) Notwithstanding subdivision (a), at any municipal election, the question of whether city council members shall receive a salary for services, and the amount of that salary, may be submitted to the electors. If a majority of the electors voting at the election favor it, all of the council members shall receive the salary specified in the election call. The salary of council members may be increased beyond the amount provided in this section or decreased below the amount in the same manner.
(c) Unless specifically authorized by another statute, a city council may not enact an ordinance providing for compensation to city council members in excess of that authorized by the procedures described in subdivisions (a) and (b). For the purposes of this section, compensation includes payment for service by a city council member on a commission, committee, board, authority, or similar body on which the city council member serves. If the other statute that authorizes the compensation does not specify the amount of compensation, the maximum amount shall be one hundred fifty dollars ($150) per month for each commission, committee, board, authority, or similar body. (d) Any amounts paid by a city for retirement, health and welfare, and federal social security benefits shall not be included for purposes of determining salary under this section, provided that the same benefits are available and paid by the city for its employees.
(e) Any amounts paid by a city to reimburse a council member for actual and necessary expenses pursuant to Section 36514.5 shall not be included for purposes of determining salary pursuant to this section. (f) A city council member may waive any or all of the compensation permitted by this section. (g) (1) For the purposes of this section, a city council shall consider the adoption of an ordinance to increase compensation in open session during at least two regular meetings of the city council. (2) At the first meeting, the city council shall present the proposed ordinance, which shall include findings demonstrating the need for the increased compensation. The ordinance shall not be adopted at the first meeting. (3) At least seven days after the first meeting, the city council shall hold a second meeting to consider whether to adopt the ordinance.
City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#23-712, Version: 1
Archer Aviation, 30 Mortensen Avenue, Suite 170, Facility Lease Agreement at the Salinas Municipal Airport
Approve a Resolution authorizing the Mayor to execute a Facility Lease Agreement with Archer Aviation Inc. for the property located at 30 Mortensen Avenue, Suite within the Salinas Municipal Airport.
City of Salinas Page 1 of 1 Printed on 1/19/2024
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Page | 1
CITY OF SALINAS
CITY COUNCIL STAFF REPORT
DATE: JANUARY 23, 2023
DEPARTMENT: PUBLIC WORKS, AIRPORT DIVISION
FROM: DAVID JACOBS, PUBLIC WORKS DIRECTOR
TITLE: ARCHER AVIATION, 30 MORTENSEN AVENUE, SUITE 170,
FACILITY LEASE AGREEMENT AT THE SALINAS MUNICIPAL
AIRPORT
RECOMMENDED MOTION:
A motion to approve a resolution approving and authorizing the Mayor to execute a Facility Lease Agreement with Archer Aviation Inc. for the property located at 30 Mortensen Avenue, Suite within the Salinas Municipal Airport.
EXECUTIVE SUMMARY:
Archer Aviation, Inc. (Archer), an electric aircraft manufacturer based at the Salinas Airport, has experienced significant planned growth over the last year. Their operational needs require additional office space to facilitate their business operations. The City and Archer have negotiated a nine-year facility lease agreement for Archer’s use. The first-year rental amount will positively benefit the Airport enterprise fund by $36,000. Airport staff is recommending that City Council approve the accompanying resolution and lease with the associated terms and conditions.
BACKGROUND:
Archer is a publicly traded company headquartered in San Jose, California, which is developing eVTOL (electric vertical takeoff and landing) aircraft. Its eVTOL aircraft are planned to transport people in and around cities in an air taxi service and are claimed to have a range of up to 100 miles at speeds of up to 150 miles per hour. United Airlines was its first major corporate partner and has most recently signed partnership agreements with United Emirates.
An eVTOL aircraft is a variety of VTOL (vertical take-off and landing) aircraft that uses electric power to hover, take off, and land vertically. This technology came about thanks to major advances in electric propulsion (motors, batteries, fuel cells, electronic controllers) and the emerging need for new aerial vehicles for urban air mobility that can enable greener and quieter flights.
Archer has been operating at the airport through two subleases since 2021. Their primary business operations at the airport include research and development and flight test operations with their aircraft. From 2021 – 2023, Archer has been flight testing their prototype research and development aircraft named “Maker.” Additionally, Archer has been designing and building their Page | 2
production model aircraft, “Midnight.” Planning for 2024 and beyond, Archer requires additional office space for the flight test personnel.
In 2022, the airport administration moved out of the office space located in the terminal; this left the office space available for rent. The City and Archer have been negotiating the space rental since early 2023.
Airport staff reviewed existing airport office space rental rates and office space market rents throughout Salinas. A primary concern for Airport Sponsors when negotiating leases is the Federal Aviation Administration (FAA) compliance measures such as the FAA Airport Compliance Manual – Order 5190.6B Airports and Federal Grant Assurances. Order 5190.6B sets forth policies and procedures for the FAA Airport Compliance Program. It provides basic guidance in interpreting and administering the various continuing commitments airport sponsors make to the United States as a condition for the grant of federal funds or the conveyance of federal property for airport purposes. The Order discusses the obligations set forth in the standard airport sponsor assurances, addresses the application of the assurances in the operation of public-use airports, and facilitates interpretation of the assurances.
The lease accompanying this report has been reviewed against [grant assurances]: Federal Requirements, Preserving Rights and Powers, Consistency with Local Plans, Consideration of Local Interest, Consultation with Users, Operations and Maintenance, Compatible Land Use, Economic Nondiscrimination, [no] Exclusive Rights, Fee and Rental Structure, Airport Revenues, Airport Layout Plan, Civil Rights, and Disadvantaged Business Enterprises.
At the November 16, 2023, meeting, the Airport Commission recommended approval of the item, thereby advancing the Archer Aviation, 30 Mortensen Avenue, Suite 170, Facility Lease Agreement at the Salinas Municipal Airport, to the City Council for final approval.
LEASE TERMS & CONDITIONS:
Proposed Transaction Terms:
Premise: Approximately 1,000 square feet of building
Uses: Archer shall have the right to use the Leased Premises for the purpose of conducting permitted uses as identified in the lease. The uses are based on the necessary workspace for flight test engineers.
Original Term: three years.
Options to Extend: two three-year options.
Total Lease duration: nine years.
Rental Escalations: 3% annually.
Rental Schedule
Year Monthly Rent Annual Rent
1 $3,000.00 $36,000.00
2 $3,090.00 $37,080.00
3 $3,182.70 $38,192.40
Page | 3
4 $3,278.18 $39,338.17
5 $3,376.53 $40,518.32
6 $3,477.82 $41,733.87
7 $3,582.16 $42,985.88
8 $3,689.62 $44,275.46
9 $3,800.31 $45,603.72
Leasehold Improvements: Archer is authorized to make various minor tenant improvements such as painting, improving the break room amenities, and removing a partition wall. Archer will need access to the roof to install an antenna to communicate among all their facilities throughout the airport. Archer is required to pull necessary City Building permits as required.
CEQA/NEPA CONSIDERATION:
The City of Salinas has determined that the proposed action is statutorily exempt as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15268(a)).
STRATEGIC PLAN INITIATIVE:
This action supports the City Council’s Strategic Plan Goals for Economic Development.
DEPARTMENTAL COORDINATION:
The facility lease agreement was reviewed as to form by the City Attorney.
FISCAL AND SUSTAINABILITY IMPACT:
Archer will pay the Airport Enterprise Fund an annual base rent of $36,000 including rental escalations going forward, following the approval of the Lease Amendment.
ATTACHMENTS:
Archer Aviation, 30 Mortensen Ave., Suite 170 Facility Lease Agreement Resolution - Archer Aviation, 30 Mortensen Ave., Suite 170 Facility Lease Agreement RESOLUTION NO. _____________________ (N.C.S.)
A RESOLUTION APPROVING AND AUTHORIZING THE MAYOR TO EXECUTE THE ARCHER AVIATION INC., 30 MORTENSEN AVE, SUITE 170, FACILITY
LEASE AGREEMENT AT THE SALINAS MUNICIPAL AIRPORT
WHEREAS, the City and Archer Aviation, Inc. (“Archer”) desire to enter into a facility lease for 30 Mortensen Ave. Suite 170 (“Premise”) at the Salinas Municipal Airport; and WHEREAS, the City and Archer have negotiated a facility lease agreement for Archer’s use and occupancy of the Premise; and
WHEREAS, pursuant to FAA Order 5190.6B and FAA Grant Assurance 25 – Airport Revenues, the revenue generated from this lease will be expended on the operation, maintenance, and capital development of the airport; and
WHEREAS, on September 28, 2021, the Salinas City Council adopted Resolution 22219 declaring the parcel of land containing the Property to be Exempt Surplus Land as defined in Government Code Section 54221; and
WHEREAS, Salinas Municipal Code Section 37-10.070 allows the City Council to allow land owned or leased by the City of Salinas to be used in a manner that it finds to be proper and in the public interest; and
WHEREAS, Salinas Municipal Code Section 12-13 allows the City Council to approve the leasing of any City-owned real property if the Council determines that the real property interest leased will not be necessary for municipal purposes during the term of the lease.
WHEREAS, the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378). Because the proposed action and this matter have no potential to cause any effect on the environment or because it falls within a category of activities excluded as projects pursuant to CEQA Guidelines. Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability; and
WHEREAS, at the November 16, 2023, Airport Commission meeting, the Airport Commission recommended that the City Council adopt a resolution approving and authorizing the execution of the Archer Aviation Inc., 30 Mortensen Avenue, Suite 170, Facility Lease Agreement at the Salinas Municipal Airport.
NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council hereby finds and determines that the above recitals and accompanying Staff Report are true and correct and have served as the basis, in part, for the actions of the City Council set forth below; and BE IT FURTHER RESOLVED THAT the City Council hereby finds that the use of the Premise is in accordance with the terms of the Lease, is proper, and in the public interest; and BE IT FURTHER RESOLVED THAT the City Council hereby determines that the real property interest conveyed by the Lease will not be necessary for municipal purposes during the term of the Lease; and
BE IT FURTHER RESOLVED THAT the Mayor of Salinas is hereby authorized and directed, for and on behalf of the City of Salinas, to execute the attached Facility Lease Agreement with Archer Aviation Inc. for the property located at 30 Mortensen Ave., Suite 170, within the Salinas Municipal Airport.
PASSED AND APPROVED this 23rd day of January 2023 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAINED:
APPROVED:
___________________________
Kimbley Craig, Mayor
ATTEST:
_____________________________
Patricia M. Barajas, City Clerk
LEASE AGREEMENT
BETWEEN
THE CITY OF SALINAS AND
ARCHER AVIATION INC.
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ARTICLE 1. Definitions and Exhibits................................................................................ 1 Section 1.1 Definitions....................................................................................... 1 Section 1.2 Exhibits. .......................................................................................... 2 ARTICLE 2. Lease Provisions............................................................................................ 3 Section 2.1 Premises. ......................................................................................... 3 Section 2.2 Use of the Premises......................................................................... 3 Section 2.3 Term. ............................................................................................... 3 Section 2.4 Rent................................................................................................. 4 Section 2.5 Security Deposit.............................................................................. 5 Section 2.6 Taxes. .............................................................................................. 5 ARTICLE 3. Airport Use Restrictions................................................................................ 5 Section 3.1 Lessor's Reservations...................................................................... 5 Section 3.2 City of Salinas Regulations............................................................. 6 Section 3.3 Federal Requirements. .................................................................... 6 ARTICLE 4. Other Covenants............................................................................................ 8 Section 4.2 Maintenance and Repair.................................................................. 8 Section 4.3 Signs................................................................................................ 9 Section 4.5 Liens and Claims............................................................................. 9 Section 4.6 Right to Assign or Transfer. .......................................................... 10 Section 4.7 Encumbrances of Leasehold Interests........................................... 12 Section 4.8 Right to Enter. ............................................................................... 12 Section 4.9 Abandonment................................................................................ 12 Section 4.10 Recording of Lease Forbidden...................................................... 13 Section 4.11 Licenses and Permits..................................................................... 13 ARTICLE 5. Risk Management........................................................................................ 13 Section 5.1 Indemnification............................................................................. 13 Section 5.2 Insurance....................................................................................... 13 Section 5.3 Reporting Damage. ....................................................................... 13 Section 5.4 Disclaimer and Release; ADA Notice........................................... 14 Section 5.5 Hazardous Substances................................................................... 15 Section 5.6 Survival......................................................................................... 16
TABLE OF CONTENTS
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ARTICLE 6. Default and Termination.............................................................................. 17 Section 6.1 Termination for Nonpayment of Rent or Other Charges. ............. 17 Section 6.2 Other Events of Default. ............................................................... 17 Section 6.3 Future Expansion. ......................................................................... 17 Section 6.4 Force Majeure. .............................................................................. 17 Section 6.5 Insolvency. .................................................................................... 18 Section 6.6 Casualty......................................................................................... 18 Section 6.7 Eminent Domain. .......................................................................... 19 Section 6.8 Remedies Cumulative. .................................................................. 19 Section 6.9 Lease Termination……………………………………………... 18
ARTICLE 7. Miscellaneous Provisions............................................................................ 20 Section 7.1 Notice............................................................................................ 20 Section 7.2 Venue and Applicable Law............................................................ 21 Section 7.3 Time. ............................................................................................. 21 Section 7.4 Third Party Beneficiaries. ............................................................. 21 Section 7.5 Integration; Amendment. .............................................................. 21 Section 7.6 Waiver. .......................................................................................... 21 Section 7.7 Interpretation................................................................................. 21 Section 7.8 Attorneys' Fees and Costs. ............................................................ 22 Section 7.9 Heirs, Successors, and Assigns. .................................................... 22 Section 7.10 Conflicts of Interest....................................................................... 22 Section 7.11 Relationship Between the Parties.................................................. 22 Section 7.12 Brokers.......................................................................................... 22 Section 7.13 Multiple Originals......................................................................... 22 Section 7.14 Signatures...................................................................................... 22 Section 7.15 CEQA.............................................Error! Bookmark not defined. 1 1378\19\2688697.1
LEASE AGREEMENT
THIS LEASE AGREEMENT (“Lease”) is entered into effective February 1, 2024 (the "Effective Date") by and between the City of Salinas, a California charter city and municipal corporation of the State of California (“Lessor”), and Archer Aviation Inc., a Delaware Corporation ("Lessee”).
WITNESSETH:
A. Lessor owns and operates the Salinas Municipal Airport in the City of Salinas, State of California; and
B. Lessee desires to lease a portion of Airport for the uses permitted and upon the terms and conditions herein.
NOW, THEREFORE, in consideration of the foregoing, the mutual promises and covenants set forth in this Agreement, and for other good and valuable consideration, the sufficiency of which is hereby acknowledged, the parties agree as follows:
ARTICLE 1. DEFINITIONS AND EXHIBITS
Section 1.1 Definitions.
The following capitalized terms have the meanings set forth in this Section 1.1 whenever used in this Agreement unless otherwise provided:
(a) "Additional Improvements" has the meaning given in Exhibit D. (b) "Airport" means the Salinas Municipal Airport in the City of Salinas, State of California.
(c) "Base Rent" has the meaning given in Section 2.4.
(d) "Building" has the meaning given in Section 2.1.
(e) “Cancellation Date” has the meaning given in Section 2.3(c). (f) “Cancellation Fee” has the meaning given in Section 2.3(c). (g) "City Code" has the meaning given in Section 3.2(b). (h) "Claims" has the meaning given in Section 5.1.
(i) “Clean and in Good Condition” has the meaning given in Section 6.9. (j) “Commercial Property” means property that is offered for rent or lease to persons operating, or intending to operate, a place of public accommodation as defined in Section 202 of Chapter 2 of Part 2 of Title 24 of the California Code of Regulations, or a facility to which the general public is invited, at those premises and has the meaning given in Section 5.4. 2 1378\19\2688697.1
(k) "Event of Default" means any material breach of this Lease. (l) “Extended Term” or “First Extended” has the meaning given in Section
2.3(b).
(m)"FAA" means the Federal Aviation Administration.
(n) "Land Use Plan" has the meaning given in Section 3.2(a). (o) "Lease" means this Agreement, as set forth in the opening paragraph. (p) "Lessee" means Archer Aviation Inc. as set forth in the opening paragraph. (q) "Lessor" means the City of Salinas, a California charter city and municipal corporation, as set forth in the opening paragraph.
(r) "Original Term" has the meaning given in Section 2.3(a). (s) "Part 21" has the meaning given in Section 3.3(c)(1). (t) "Part 77" has the meaning given in Section 3.3(d) and Title 14 Aeronautics and Space, Chapter I, Subchapter E, Part 77 – Safe Efficient Use, and Preservation of the Navigable Airspace.
(u) "Premises" means the space within the Building leased to Lessee pursuant to Section 2.1 of this Agreement.
(v) "Released and Indemnified Parties" means Lessor and its elected officials, officers, employees, agents, representatives, volunteers, and assigns and as set forth in Section 5.1. (w) "Renewal Term" has the meaning given in Section 2.3(b). (x) "Rules" is defined in Section 3.2(a).
Section 1.2 Exhibits.
The following exhibits are attached to this Lease and are incorporated into it by this reference; provided, however, that any conflict between an exhibit and the main body of this Lease will be construed in favor of the latter:
Exhibit A Legal Description of the Premises
Exhibit B Depiction of the Premises
Exhibit C Permitted Uses of Premises
Exhibit D Description of the Additional Improvements
Exhibit E Insurance Requirements
Exhibit F Rental Schedule
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ARTICLE 2. LEASE PROVISIONS
Section 2.1 Premises.
(a) Demise of the Premises. Lessor hereby agrees to lease to Lessee, and Lessee hereby agrees to lease from Lessor the premises known as Suite 170 and containing approximately 1,000 square feet of office space (the “Premises”) inside the Airport Terminal located at 30 Mortensen Ave., Salinas, CA 93905 (the "Building"). The Premises is described more particularly in Exhibit A and Exhibit B.
(b) Access to Network Closet. Lessee grants Lessor access to the communication systems in the small storage room, as depicted on Exhibit B, Depiction of Premises. Lessor is granted access with or without notice to Lessee for the purposes of maintaining and repairing the communications systems. Lessor will make reasonable attempts to notify Lessee of such occurrences. Lessee will maintain an accessible route to the closet and allow the doors to open unencumbered fully.
Section 2.2 Use of the Premises.
The Premises will be used only for the purposes described in Exhibit C. The Premises may not be used for any other purpose without Lessor's written authorization, in Lessor's sole discretion.
Section 2.3 Term.
(a) Term. Except as otherwise specifically set forth in this Section, the term of this Lease shall be for a period of three (3) years commencing on the Effective Date of February 1, 2024, and ending January 31, 2027, unless sooner terminated in the manner and under the conditions herein provided (the “Original Term”). Rent due pursuant to Section 2.4 begins upon commencement of the Original Term.
(b) Renewal Options. Provided Lessee is not in default under this Lease Agreement beyond any applicable notice and cure periods, Lessee may elect to renew this Lease Agreement up to two (2) times for three (3) year periods each (each an “Extended Term”) by giving Lessor written notice of each such election not less than six (6) months prior to the expiration of the thencurrent term, as may have previously been extended. If Lessee elects to renew, the Extended Terms of the Lease Agreement, except as otherwise specifically set forth herein, shall be on the same terms and conditions as set forth herein, except that there shall be no option to extend beyond the second Extended Term and Rent shall be calculated as provided in Section 2.4 of this Lease Agreement.
(c) Cancellation Option. Lessee shall have the right to cancel this Lease Agreement at any time after the last day of the sixth (6th) month following the Effective Date provided; however, Lessee provides Lessor not less than six (6) months’ prior written notice of the effective date of such cancellation (the “Cancellation Date”) and pays a Cancellation Fee, as defined herein.
The “Cancellation Fee” shall be equal to three (3) months of the then current Base Rent. The Cancellation Fee shall be due and payable thirty (30) days prior to the Cancellation Date. 4 1378\19\2688697.1
Section 2.4 Rent.
(a) Time and Place of Payments. In the event that Lessee elects to pay rent annually, the payment will be due and payable in advance for the first year on the Effective Date and each year thereafter on the annual anniversary of the Effective Date. In the event that Lessee elects to pay on a monthly basis, the payment will be due and payable in advance for the first month, prorated on the basis of a thirty (30) day month for the number of days until the first (1st) day of the following month, and thereafter on the first (1st) day of each calendar month. Checks will be made payable to the City of Salinas, and will be delivered to:
City of Salinas
Office of the Finance Director, Attn: Airport Fund
200 Lincoln Avenue
Salinas, California 93901
The place and time of payment may be changed at any time by the Lessor upon thirty (30) days’ written notice to Lessee. Lessee assumes all risk of loss and responsibility for late payment charges.
(b) Amount of Rent.
(1) Base Rent. During the Original Term and the Extended Terms, if applicable, rent shall be payable, at the option of the Lessee, in either annual or equal monthly installments.
(A)The monthly rate for the Premises is three thousand Dollars and No/100 ($3,000.00) per month or thirty-six thousand Dollars and No/100 ($36,000.00) per annum (“Base Rent”).
(2) Utilities. In addition to the Base Rent, Lessee shall pay a proportionate share as identified in Exhibit F – Rental Schedule, for all water, gas, heat, light, power, telephone, sewage, garbage, and rubbish disposal, and all other services supplied to the Premises. (3) Rent Increases. Pursuant to the Rental Schedule in Exhibit F, commencing on the first anniversary of the Effective Date and on each anniversary of the Effective Date thereafter, the annual Base Rent due under this Agreement shall be increased by an amount equal to three percent (3%) of the annual Base Rent in effect during the immediately preceding year.
(4) Rental Schedule. The amount of Base Rent through the duration of the Original Term and Extended Terms, if applicable, and the first year of utilities are more particularly described and identified in Exhibit F – Rental Schedule. (c) Delinquent Rent. Rent will be considered delinquent if it is not paid within ten (10) days of the due date. The parties agree that Lessee's failure to pay rent before it becomes delinquent will cause Lessor to suffer losses or damages, including but not limited to transaction charges, collections costs, and the loss of use of funds, which would be difficult to predict and calculate in advance. To compensate for such losses, Lessee will pay a late fee equal to ten percent 5 1378\19\2688697.1
(10%) of the amount of unpaid rent that is due and owing at the time the rent became delinquent, which the parties agree represents a reasonable estimate of Lessor's damages.
Section 2.5 Security Deposit.
There will be no security deposit; however, at the expiration of this Lease, or any earlier termination pursuant to Article 6, Lessee will return the Premises to Lessor in comparable or better condition and repair as it existed as of the Effective Date, normal wear and tear excepted.
Section 2.6 Taxes.
(a) Lessee will pay all taxes (including possessory interest tax), property related fees, and assessments, if any, that may be levied upon the Premises, and any interest of Lessee therein, for the full term of this Lease.
ARTICLE 3.AIRPORT USE RESTRICTIONS
Section 3.1 Lessor's Reservations.
(a) Utilities. Lessor reserves the right, upon reasonable prior notice to Lessee, to install, lay, construct, maintain, repair, and operate such sanitary sewers, drains, stormwater sewers, pipelines, manholes, and connections; water, oil, and gas pipelines; telephone, telegraph and electric power lines; and the appliances and appurtenances necessary or convenient in connection therewith, in, over, upon, through, across, under, and along any and all portions of the Premises. No right reserved by Lessor in this Subsection shall be so exercised as to interfere unreasonably with Lessee’s permitted use or operations hereunder or to impair the security or any secured creditor of Lessee. Lessor further agrees that rights granted to third parties by reason of this clause shall contain provisions that the Premises will be restored as nearly as practicable to its original condition upon the completion of any construction. Lessor further agrees that should the exercise of these rights temporarily interfere with the use of any and all of the Premises by Lessee, the rental and other charges due hereunder shall be reduced in proportion to the interference with Lessee’s use of the Premises.
(b) Reservations in Gross. The easements and rights herein reserved and excepted by Lessor, and the easements and rights herein granted by Lessee to Lessor, shall be deemed both in gross and also appurtenant to each and every portion of the real property of the Airport (save and except the Premises).
(c) Other Federal Requirements. Lessee agrees that Lessee's use of the Premises, including any initial construction, all future construction, and any maintenance, repair, or modification of the Premises, will comply with all applicable Federal Aviation Regulations or other applicable federal statutes, regulations, or rules affecting airports or aviation as may now be in force or that may be hereafter adopted by any federal agency or instrumentality. This Subsection will be construed broadly to ensure compliance with applicable federal requirements. (d) Based Aircraft Reporting. Lessee agrees to provide Lessor an accounting of Based Aircraft on an annual basis. The accounting shall include: Year, Make, and Model of the Aircraft; name and phone number of the registered owner. 6 1378\19\2688697.1
(e) Airport Development. The City reserves the right to further develop, improve, and or promote the airport as it sees fit, regardless of the desires or views of the Permittee, and without interference or hindrance. Tenant further understands that from time to time, the airport hosts community events at the airport that either promote aviation and/or the airport in the local community. The Permittee shall not have any expectation of or receive any rental abatement, refund, or reimbursement for loss of access to exclusive and non-exclusive areas of the airport, such as the runways, taxiways, ramps, terminals, roads, parking spaces, or airport.