DATE: JANUARY 23, 2024
DEPARTMENT: COMMUNITY DEVELOPMENT
PUBLIC WORKS
FROM: LISA BRINTON, DIRECTOR
DAVID JACOBS, DIRECTOR
THROUGH: GRANT LEONARD, PLANNING MANAGER
ADRIANA ROBLES, CITY ENGINEER
BY: MARIA CONTRERAS, MANAGEMENT ANALYST
TITLE: AGREEMENT FOR SERVICES WITH COASTAL PAVING AND EXCAVATING, INC. FOR ALISAL GREENING AND BEAUTIFICATION PROJECT IMPLEMENTATION RECOMMENDED MOTION:
A motion to approve a Resolution authorizing the Interim City Manager, or designee, to execute an Agreement for Services (Agreement) with Coastal Paving and Excavating, Inc., for construction of the Alisal Greening and Beautification improvements, CIP Project No. 9345 (Project), in the amount of $888,958.
EXECUTIVE SUMMARY
Approval of the Agreement will allow the City to move forward with the Alisal Greening and Beautification improvements. This Project supports multiple Alisal Vibrancy Plan goals, including improving appearance, cleanliness, and infrastructure. The contract total compensation amount is $888,958 and the Project is anticipated to be completed by June 2024.
BACKGROUND:
On August 9, 2022, the City of Salinas entered into a Restricted Grant Agreement with the California Department of Transportation accepting Clean California Local Grant Program (CCLGP) funds in the amount of $2,147,958 for the Alisal Greening, Beautification and Safety Project.
The Project includes the installation of new street trees and shrubs at select locations along East Alisal Street, primarily in existing tree wells. Existing benches within the Project limits will be refurbished and repainted. New trash receptacles will be installed for recycling and trash. Said installation will require minor concrete work at select locations for the mounting of the new trash receptacles. Wayfinding signs will also be installed along East Alisal Street. In addition, the existing concrete patio along with existing vegetation along the frontage of the Breadbox Recreation Center will be removed and reconstructed with permeable pavers and enhanced with the installation of trees and shrubs with an irrigation system. Other frontage improvements will include installation of a trash receptacle and a solar-powered LED lighting shelter with bench at the existing MST bus stop.
On September 22, 2023, the Project was advertised for construction with three (3) addenda issued thereafter, including an extended bid opening date of November 7, 2023. No bids were submitted by the bid opening date. Due to the Caltrans Restricted Grant Agreement requirement to use grant funds by June 30, 2024, staff contacted the on-call Class A contractors requesting a proposal (RFP) based on the Project Plans and Proposal. Coastal Paving and Excavating, Inc. responded to the request with a bid amount of $888,958. Staff recommends City Council authorize execution of an Agreement with Coastal Paving and Excavating, Inc, for construction of the Alisal Greening and Beautification Project. The work under this Agreement shall be completed within 75 working days following receipt of a Notice to Proceed from the City, and no later than the grant deadline of June 30, 2024.
CEQA CONSIDERATION:
The City of Salinas has determined that the Project is exempt from the California Environmental Quality Act (CEQA) Guidelines (Section 15301-Existing Facilities, Class 1, and Section 15304 Minor Alterations to Land, Class 4) because the Project proposes improvements which will take place on public sidewalks, adjacent to businesses, residences, and on public facilities (parks and recreation centers) throughout the life of the Project. Noise created by the construction will take place during daylight hours and will be of short duration. In addition, current operations of the public facilities shall not be affected as the proposed scope of work at said facilities consists of exterior work such as frontage landscape improvements.
Furthermore, the Project does not qualify for any of the exceptions to the categorical exemptions found at CEQA Guidelines Section 15300.2 as the improvements are intended to reduce the amount of waste and debris within public spaces; mitigate urban heat island effect in local public spaces while beautifying and improving these spaces; enhancing public health, cultural connection, and community placemaking; advancing equity for underserved communities; and, engaging and investing in communities to educate, expand litter pick up, and enhancing infrastructure. Thus, there is no significant adverse effect on the environment from this Project.
STRATEGIC PLAN INITIATIVE:
The Project supports City Council’s 2022-2025 Goals and Strategic Initiatives of Implementing the Alisal Vibrancy Plan, Infrastructure and Environmental Sustainability, and Youth and Seniors. The proposed improvements will increase the urban canopy of East Alisal Street, reduce the amount of waste and debris through installation of trash and recycling receptacles, and invests in facilities and infrastructure by enhancing the front patio of the Breadbox Recreation Center with permeable pavers and drought resistant shrubs.
DEPARTMENTAL COORDINATION:
Development of the Alisal Greening and Beautification Project is an effort by both the Community Development and Public Works Departments, and coordination between the two departments will continue through completion of the Project. In addition, frontage improvements at the Breadbox Recreation Center have been coordinated with the Library and Community Services Department and staff will continue to coordinate with said department during construction. Lastly, staff will continue to coordinate with the Finance Department in the accounting of Project funds.
FISCAL AND SUSTAINABILITY IMPACT:
Funding is available and appropriated in 5800.30.9345-66.4000. While the total cost of the project is funded by the Clean California Local Grant Program, there is a 12.5% City match which was appropriated through a Council action (Resolution 22441).
ATTACHMENTS:
Resolution
Exhibit A – Agreement
Exhibit B – Project Location Map
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