DATE: JANUARY 23, 2024
DEPARTMENT: PUBLIC WORKS
FROM: DAVID JACOBS P.E., L.S., PUBLIC WORKS DIRECTOR
BY: JONATHAN HERNANDEZ, JUNIOR ENGINEER
ADRIANA ROBLES, PE, CFM, CITY ENGINEER
TITLE: NORTH MAIN STREET AND LAMAR STREET PEDESTRIAN IMPROVEMENTS PROJECT RECOMMENDED MOTION:
A motion to approve a Resolution:
Approving the plans and specifications for the North Main Street and Lamar Street Pedestrian Improvements Project; and Awarding a contract to Coastal Paving & Excavating for the North Main Street and Lamar Street Pedestrian Improvements Project in the amount of $209,209.
EXECUTIVE SUMMARY:
On May 2, 2023, City Council approved Resolution No. 22653 accepting grant funds from the Highway Safety Improvement Program (HSIP) for the North Main Street and Lamar Street Pedestrian Improvements Project. The project will improve the safety of pedestrians crossing at the North Main Street and Lamar Street crosswalk. The project was advertised on November 13, 2023, and the City opened bids on December 12, 2023. Four contractors submitted bids and the apparent low bidder was Coastal Paving & Excavating in the amount of $209,209.
BACKGROUND:
On September 14, 2021, the City Council adopted the City of Salinas Vision Zero Action Plan through Resolution No 22184 (Attachment 2). The Action Plan was developed through a data-driven process. City staff compiled 10 years of collision data from 2009 to 2018 and created maps using geographic information systems (GIS) technology to display and filter collision data to help illustrate spatial patterns and trends. This data-driven analysis help reveal collision trends and patterns in collision type, driver factors, roadway features, vehicle factors or environmental conditions. Trends in the data help reveal emphasis areas where a higher frequency of collisions can be evaluated to achieve the goal of zero fatalities and serious injuries most effectively.
One of the emphasis areas the plan focused on were intersections with high rates of pedestrian involved collisions. The plan identified the three intersections with the highest number of pedestrian collisions which include Sanborn Road at Garner Avenue; East Alisal Street at Griffin Street; and North Main Street at Lamar Street. Sanborn Road at Garner Avenue, and East Alisal Street at Griffin Street are both signalized intersections, whereas Main Street at Lamar Street is uncontrolled. Because the North Main Street at Lamar Street intersection has a high pedestrian collision rate and lacks controls it was considered a good candidate for improvement in the Highway Safety Improvement Program (HSIP).
The City was awarded a grant by HSIP in the amount of $247,500 for the North Main Street and Lamar Street Pedestrian Improvements Project. On May 2, 2023, City Council approved Resolution No. 22653 (Attachment 1) accepting grant funds.
The North Main Street and Lamar Street Pedestrian Improvements Project will upgrade the existing RRFB system to include an overhead signs and flashing beacons. Overhead flashing beacons would mitigate the multiple-threat condition and improve the crosswalk to meet City policy. City Staff developed and completed plans, specifications and estimates (PS&E) documents for the project. Staff recommends City Council approve Plans and Specifications for the North Main Street and Lamar Street Pedestrian Improvements Project.
The City advertised the project on November 13, 2023, the City opened bids on December 12, 2023. Four contractors submitted bids, and the result are as follows:
Contractor
Total Bid
Coastal Paving & Excavating Inc.
$209,209
Tennyson Electric LLC.
$231,925
Bear Electrical Solutions, Inc.
$236,320
St. Francis Electric, LLC.
$250,070
Coastal Paving & Excavating was the apparent low bidder. The full bid tab is included in the attachments (Attachment 3). All bid contract documents and bonds have been received. The City has verified that Coastal Paving & Excavating, and their subcontractor Stripe-A-Lot, Inc., have active Department of Industrial Relations (DIR) registrations. Coastal Paving & Excavating has an active contractor’s license and City of Salinas business license.
CEQA CONSIDERATION:
The City of Salinas has determined that the project is exempt from the California Environmental Quality Act (CEQA) Guidelines (Section 15301, Class 1(c)) because the actions consist of minor alterations of an existing City street. A notice of exemption has been prepared and will be filed at the County Clerk’s office.
STRATEGIC PLAN INITIATIVE:
This item supports the City Council’s goals of “Infrastructure and Environmental Sustainability”, and “Public Safety”.
DEPARTMENTAL COORDINATION:
The Public Works Department and Finance Department manage the project accounting. The Public Works Department oversees construction projects.
FISCAL AND SUSTAINABILITY IMPACT:
The estimated funding for this project comes from sources below:
CIP NO.
Name
Funding Source
Appropriations
9362
North Main Street and Lamar Street Pedestrian Improvements Project HSIP Grant
$247,500.00
North Main Street and Lamar Street Pedestrian Improvements Project Measure X (2510)
$27,500.00
Total
$275,000.00
Construction Cost
Base Bid $209,209.00
Contingencies (10%) $20,920.90
Construction Engineering (8%) $16,736.72
Total Estimated Construction Costs $ 246,866.62
Funding for this project is a combination of reimbursement as expenses occur through the HSIP grant and the remaining through Measure X funds.
ATTACHMENTS:
Resolution
Attachment 1: Resolution 22653
Attachment 2: Resolution 22184
Attachment 3: Bid Tab
Attachment 4: North Main Street and Lamar Street Pedestrian Improvements Project Plans Attachment 5: Specifications
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