DATE: FEBRUARY 20, 2024
DEPARTMENT: PUBLIC WORKS
FROM: DAVID JACOBS, PUBLIC WORKS DIRECTOR
BY: MARCOS QUINTERO, STREET MAINTENANCE MANAGER
TITLE: AMENDMENT TO THE SERVICE AGREEMENT FOR REMOVAL OF UNLAWFUL CAMPSITES WITH SMITH & ENRIGHT RECOMMENDED MOTION:
A motion to approve a resolution authorizing the Interim City Manager to enter into an Amendment to the services agreement with Smith & Enright Landscaping, Inc. for the removal of unlawful campsites, bulky items, and personal property to increase the compensation by $95,000 for a total not to exceed $345,000.
EXECUTIVE SUMMARY:
On December 1, 2015, City Council approved a Service Agreement between the City of Salinas and Smith & Enright to provide removal of unlawful campsites, bulky items, and personal property on an On-Call/As Needed basis. Due to an increased effort in Homeless cleanup, the original yearly agreement amount has been met. To continue Homeless cleanup efforts, we are requesting the not to exceed amount of $250,000 per year be increased by $95,000 for a total annual amount not to exceed of $345,000. Increase will not exceed to total contract amount of $750,000.
BACKGROUND:
On December 1, 2015, after a request for proposal process, City Council approved a Service Agreement between the City of Salinas and Smith & Enright Landscaping, Inc. to provide On-Call/As needed services to assist with the removal of unlawful campsites, bulky items, and personal property. Original approved agreement was set to end on November 30, 2017.
On November 1, 2017, the City of Salinas and Smith & Enright Landscaping, Inc. desired to amend the existing agreement to reflect additional and current scope of work related to homeless cleanup. In addition to the change in scope of work, both parties executed two amendments which extended the term of the agreement thru November 30, 2021.
On October 12, 2021, both parties agreed to enter a new three (3) year agreement extending the date to end on November 30, 2024. New Agreement had a not to exceed of $250,000 per year for a total contract amount not to exceed $750,000.
To date, current expenditures for the three-year contract total $507,134.64. The requested increase of the current fiscal year total by $95,000 will not go over the approved total agreement compensation of $750,000.
CEQA CONSIDERATION:
Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378). In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Because the proposed action and this matter have no potential to cause any effect on the environment, or because it falls within a category of activities excluded as projects pursuant to CEQA Guidelines section 15378, this matter is not a project. Because the matter does not cause a direct or foreseeable indirect physical change on or in the environment, this matter is not a project. Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.
STRATEGIC PLAN INITIATIVE:
The removal of unlawful campsites, bulky items, and personal property, aligns with the City Council’s Strategic Plan goal of “Public Safety”.
DEPARTMENTAL COORDINATION:
Public Works Maintenance Division staff work hand in hand with Salinas Police Department on the day-to-day activities involved in the implementation of the program. Coordination with City Legal Department staff ensure proper public notification of cleanup areas.
FISCAL AND SUSTAINABILITY IMPACT:
Funding is available and appropriated in 2954.50.3240 - Encampment Resolution Fund (ERF), Public Works.
ATTACHMENTS:
Resolution
Agreement
Amendment
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