DATE: MARCH 5, 2024
DEPARTMENT: PUBLIC WORKS DEPARTMENT
FROM: DAVID JACOBS, P.E., L.S., PUBLIC WORKS DIRECTOR
BY: JONATHAN ESTEBAN, ASSISTANT ENGINEER
ADRIANA ROBLES, PE, CFM, CITY ENGINEER
TITLE: CITY HALL EMERGENCY ROOF REPAIR, PROJECT NO. 8170 RECOMMENDED MOTION:
A motion to approve a Resolution to:
Authorize the Interim City Manager to execute Change Order No. 13 and Change Order No. 14 to F C & Sons Roofing, Inc. for the City Hall Emergency Roof Repair Project No. 8170 in the amount of $8,725 and $19,864, respectively, and authorize the Interim City Manager to execute all necessary documents related to Change Order No. 13 and Change Order No. 14; and Authorize 1.5% of the new contract amount for construction contingencies ($33,655.37) for the City Hall Emergency Roof Repair Project, CIP No. 8170.
EXECUTIVE SUMMARY:
On April 4, 2023, City Council awarded an emergency construction contract to F C & Sons Roofing, Inc. for the City Hall Emergency Roof Repair Project, CIP No. 8170 in the amount of $646,271. On October 10, 2023, Council approved Contract Change Order No. 4 in the amount of $748,122 and authorized 20% of the new contract total or $370,332.80 for construction contingencies.
Contract Change Order No. 13 for the use of galvanized painted metal instead of bonderized metal and Change Order No. 14 for an additional roof penetration, reinforcement, and curbs for ductwork in the amount of $8,725 and $19,864, respectively, bring the cumulative contingencies over the $370,332.80 approved by Council.
BACKGROUND:
On April 4, 2023, City Council approved Resolution No. 22627 awarding an emergency construction contract to F C & Sons Roofing, Inc. for the City Hall Emergency Roof Repair Project, CIP No. 8170 in the amount of $646,271. On October 10, 2023, City Council approved Resolution No. 22810 authorizing approval of Contract Change Order No. 4 in the amount of $748,122 for removal and replacement of the metal deck and authorized 20% of the new contract total or $370,332.80 for construction contingencies for the City Hall Emergency Roof Repair Project No. 8170.
Contract Change Order No. 13 requires the use of galvanized painted metal instead of bonderized metal and Change Order No. 14 for an additional roof penetration, reinforcement, and curbs for ductwork in the amount of $8,725 and $19,864, respectively, bring the cumulative contingencies over the $370,332.80 approved via Resolution No. 22810.
City staff recommend authorizing the City Manager to execute Contract Change Order No. 13 and Change Order No. 14 to F C & Sons Roofing, Inc. for the City Hall Emergency Roof Repair Project No. 8170 in the amount of $8,725 and $19,864, respectively, authorize the City Manager to execute all necessary documents related to Contract Change Order No. 13 and Change Order No. 14; and authorize 1.5% of the new contract amount for construction contingencies ($33,655.37) for the City Hall Emergency Roof Repair Project, CIP No. 8170.
Table 1: Construction Cost Request Breakdown
Description
Contract Amount
Total Contract Allocation*
Original Contract
$646,271.00
$743,211.65
Change Order No. 1
$412,031.00
$1,269,962.40
Change Order No. 2
$ 22,120.00
Change Order No. 3
$ 23,120.00
Change Order No. 4
$748,122.00
$2,221,996.80
Change Order No. 5
$ 46,708.00
Change Order No. 6
$ 67,945.00
Change Order No. 7
$ 45,739.00
Change Order No. 8
$118,056.40
Change Order No. 9
$ 500.00
Change Order No. 10
$ 14,338.00
Change Order No. 11
$ 12,257.00
Change Order No. 12
$ 57,895.00
Change Order No. 13
$ 8,725.00
Change Order No. 14
$ 19,864.00
$2,243,6941.40
TOTAL
$2,130,112.40
*Total Contract Allocation includes contract allocations along with construction contingencies.
CEQA CONSIDERATION:
The City of Salinas has determined that the proposed action is categorically exempt from environmental review under the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15301).
STRATEGIC PLAN INITIATIVE:
This project addresses the current City Council’s Goals of Operational Efficiency and Public Safety.
DEPARTMENTAL COORDINATION:
The Public Works Department is collaborating with Legal, Administration and Finance Departments.
FISCAL AND SUSTAINABILITY IMPACT:
Funding for Contract Change Order No. 13 and 14 is available and appropriated in 3911.50.8170.
ATTACHMENTS:
Resolution
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