DATE: MARCH 12, 2024
DEPARTMENT: COMMUNITY DEVELOPMENT
FROM: LISA BRINTON, DIRECTOR
THROUGH FRANCISCO BRAMBILA, ACTING PLANNING MANAGER
BY: LUIS OCHOA, SR. COMMUNITY DEVELOPMENT ANALYST
TITLE: CONSTRUCTION CONTRACT CHANGE ORDERS FOR NATIVIDAD CREEK PARK RESTROOM REHABILITATION PROJECT (CIP 9346) RECOMMENDED MOTION:
A motion to approve a Resolution authorizing:
Contract Change Orders 3, 4, 5, 6, 7, and 8 to the HA Construction contract for the Natividad Creek Park Restroom Rehabilitation Project (CIP 9346) in the amount $39,465.19; and an increase in the Project’s contingency of $44,070.81 for the Natividad Creek Park Restroom Rehabilitation Project (CIP 9346); and the City Manager or designee to execute any necessary revisions, amendments and/or change orders applicable to the Natividad Creek Park Restroom Rehabilitation Project as needed.
EXECUTIVE SUMMARY:
During Natividad Creek Park Restroom Rehabilitation Project construction activities, the General Contractor uncovered previously unknown conditions with the Project and project site. Also, design elements of the Project needed to be adjusted and/or were missed during the design phase. Change Orders will require an increase of the construction contract amount with HA Construction for the Natividad Creek Park Restroom Rehabilitation Project (CIP 9346) (Project) to $220,355.19 and an increase of $44,070.8 in contingency funds to support any additional change orders through Project completion. The proposed Change Orders and additional funds could increase the total construction cost to $264,426.00, which is funded with Community Development Block Grant (CDBG) program funds.
BACKGROUND:
The Natividad Creek Park Restroom Rehabilitation Project (CIP 9346; Project) secured funding through the City’s HUD CDBG entitlement allocation through its FY 2019-20 Annual Action Plan (AAP). The proposed rehabilitation work on this Project includes interior and exterior improvements to the restroom facility as well as necessary ADA upgrades and site improvements to include the addition of two new ADA compliant parking spaces at the Natividad Creek Park. On June 20, 2023, City Council approved Resolution No. 22724 accepting the bid and awarding the Project to HA Construction. The Construction Contract for this Project was fully executed on September 20, 2023, and the Project started construction on November 20, 2023.
During construction activities, the General Contractor uncovered previously unknown conditions with the Project and project site. Also, design elements of the Project needed to be adjusted and/or were missed during the design phase. The list below indicates the nature, reason, and amount of the change orders on this project:
Change Orders
Reason
Status
Price
1 Permit Fee Increase
Fee Increased
Approved
$ 173.00
2 Building Fumigation & Re-sheathing Roof
Unknown Project Condition
Approved
$ 29,717.00
3 Men's Urinal Drain Camera and Cleaning
Unknown Project Condition
Pending
$ 1,263.62
4 Women's Partitions (4 units)
Not In Original Design
Pending
$ 16,348.80
5 Women's Restroom Side Drainage
Unknown Site Condition
Pending
$ 7,401.94
6 Anti-Graffiti Coating for Interior and Exterior
Not In Original Design
Pending
$ 8,467.61
7 Locker Door Armor Installation
Not In Original Design
Pending
$ 3,186.02
8 Roof Repair Materials
Unknown Project Condition
Pending
$ 2,797.20
Total of Change Orders
$ 69,355.19
The original construction contract with HA Construction was for $151,000; however, City Council approved a not to exceed amount of $181,200 for the project, which included a construction contingency of $30,200. Change Orders 1 and 2 have been approved and were covered using the existing contingency. Change orders 3, 4, 5, 6, 7, and 8, totaling $39,465.19, necessitate the amount of the construction contract with HA Construction be increased to $220,355.19, and add $44,070.81 in contingency to the overall Project cost to support any additional change orders through Project completion. This could increase the total construction cost to $264,426.00.
CEQA CONSIDERATION:
Categorical Exemptions. The City of Salinas determined that the project is exempt from the California Environmental Quality Act (CEQA) Guidelines Section 15301 Existing Facilities, Class I (a)(c)(d)(g) as the Project proposes rehabilitation of an existing public restroom facility. The Notice of Exemption was completed and filed with the County of Monterey on April 6, 2021.
STRATEGIC PLAN INITIATIVE:
The proposed Project supports the City of Salinas Strategic Plan 2022-2025 Goals and Strategies of Infrastructure and Environmental Sustainability, Public Safety, and Youth and Seniors through the provision of quality public facilities accessible to all residents.
DEPARTMENT COORDINATION:
This Project continues to involve significant inter-departmental coordination inclusive of the Community Development, Library and Community Services, Finance, and Public Works departments as well as the City Attorney. CDD staff maintain direct oversight of the Project’s construction and completion through an assigned Project Management consultant.
FISCAL AND SUSTAINABILITY IMPACT:
The proposed change orders and contingency set aside for the Project will be funded by an available appropriation from Community Development Block Grant (CDBG) program funds. There will be no impact to the General Fund.
ATTACHMENTS:
Resolution
Resolution No. 22724
Change Orders 1, 2, 3, 4, 5, 6, 7, and 8
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