DATE: MARCH 19, 2024
DEPARTMENT: LIBRARY AND COMMUNTY SERVICES
FROM: KRISTAN LUNDQUIST, DIRECTOR
BY: ANA AMBRIZ, REC-PARK SUPERINTENDENT
TITLE: PLAYGROUND REPAIRS
RECOMMENDED MOTION:
A motion to approve a Resolution authorizing the Interim City Manager to enter into an Agreement with Miracle Playsystems and Ross Recreation for the purchase of playground equipment and labor to repair playground structures throughout the park system in an amount not to exceed $50,000 per contractor.
BACKGROUND:
The City of Salinas has 35 playgrounds located in parks/facilities across the city. An assessment of the playgrounds was conducted as part of the Parks, Recreation & Libraries Master Planning effort in 2017. The majority of the playgrounds were found to be in fair and/or good condition. The playground at Williams Ranch Neighborhood Park was found to be in poor condition and in need of replacement.
On March 11, 2021, President Biden signed the American Rescue Plan Act (ARPA), which provided the City of Salinas with $51,567,313 in relief funds. In September 2021, the City Council allocated ARPA funds for a number of government service projects, including $2 million dollars for playground structures, park benches and barbeque grills, the majority of which was to be spent in the 93905 and 93906 zip codes which were hit hardest by the COVID-19 pandemic.
Staff, in conjunction with the playground manufacturing companies associated with each park, conducted an assessment to identify costs for necessary playground repairs. Across the system, we have playground apparatus from four different playground manufacturing companies including Miracle Playsystems, Inc, Ross Recreation, Playcraft and Play World. The majority being from Miracle Playsystems, Inc, and Ross Recreation.
In September 2022, the City Council authorized the City Manager to enter into an Agreement with Miracle Playsystems, Inc. in the amount of $165,128.09 and with Ross Recreation in the amount of $64,886.33 for system wide playground repairs. In December 2023, the City Council authorized the City Manager to execute an agreement with Miracle Playsystems, Inc. for the purchase and installation of playground equipment at designated park locations in an amount not to exceed $67,781.29. Given the age of most of our playgrounds and wear and tear, staff can encounter damaged equipment any given day. Although the proposed agreements will not be funded with ARPA funds, the investment previously made kick started a comprehensive assessment and plan for efficiency when encountered with damaged equipment. Staff seeks to have these agreements in place to expedite the repairs when equipment becomes damaged and needs replacement.
The repairs to playgrounds are considered sole source as other playground manufacturing companies’ equipment is not compatible with another manufacturer’s equipment. Consistent with Purchasing Policies and ordinance (2576) the purchase of equipment in the amount of more than $30,000 with one vendor requires City Council authorization.
CEQA CONSIDERATION:
Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).
STRATEGIC PLAN INITIATIVE:
The playground repairs are consistent with the City Council Goals of Youth and Seniors and further the implementation of the Parks Recreation and Libraries Master Plan.
DEPARTMENTAL COORDINATION:
LCS staff will coordinate with the City Attorney’s Office regarding the agreements and with the Finance Department for the purchase of replacement playground equipment.
FISCAL AND SUSTAINABILITY IMPACT:
Funds are appropriated and available in the account code 5800.55.9060 identified for CIP 9060.
ATTACHMENTS:
Resolution
Agreement with Miracle Playsystems
Agreement with Ross Recreation (Landscape Structures)
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