Agenda Packet — Salinas City Council, April 9, 2024 (part 1 of 2)

Tuesday, April 9, 2024
4:00 PM
City of Salinas
200 Lincoln Ave., Salinas, CA 93901
www.cityofsalinas.org

SALINAS ROTUNDA
City Council
Mayor Kimbley Craig
Councilmembers:

Carla Viviana González, District 1 - Tony Barrera, District 2 Steve McShane, District 3 - Orlando Osornio, District 4 Andrew Sandoval, District 5 - Anthony Rocha, District 6 Jim Pia, Interim City Manager
Christopher A. Callihan, City Attorney
City Clerk’s Office: (831) 758-7381
Meeting Agenda - Final

April 9, 2024City Council Meeting Agenda - Final

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PLEDGE OF ALLEGIANCE

ROLL CALL

PROCLAMATION
Distracted Driving Awareness Month, April 2024
National Library Week, April 7-13, 2024

PUBLIC COMMENT PROCEDURES
If you wish to make a general public comment or comment on a specific agenda item, you are encouraged to attend the City Council meeting in person. Public comment may also be submitted via email at [email protected] and will be entered into the record.

PUBLIC COMMENT TIME RESTRICTIONS
Public comments generally are limited to two minutes per speaker; the Mayor may further limit the time for public comments depending on the agenda schedule.

GENERAL PUBLIC COMMENTS
Receive public communications on items that are not on the agenda and that are in the City of Salinas’ subject matter jurisdiction. Comments on Consent, Consideration, and Closed session items should be held until the items are reached. The public may request that the legislative body consider adding an item for consideration on a future agenda. The public may comment on scheduled agenda items, including closed session items, as they are considered.

CONSIDERATION

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April 9, 2024City Council Meeting Agenda - Final
ID#24-203 Community Budget Sponsorship Policy
Recommendation: Approve a Resolution adopting the Annual Budget Community Sponsorship Policy.

CONSENT AGENDA
All matters listed under Consent Agenda may be enacted by one motion unless a member of the Council or the public requests discussion or a separate vote.

ID#24-205 Minutes
Recommendation: Approve minutes of March 19, 2024.

ID#24-188 Financial Claims
Recommendation: Approve financial claims report.

ID#24-113 Behavioral Health Bridge Housing Program - Strategic Enhancements Grant Application
Recommendation: Approve a Resolution authorizing the Mayor to submit a letter of support for the County of Monterey Behavioral Health Department's Behavioral Health Bridge Housing Program - Strategic Enhancements grant application; and should grant funds be awarded, directing staff to return to the City Council with City/County partnership agreements for consideration.

ID#24-151 Amendment No. 1 to the Agreement for Professional Services with BFS Landscape Architects
Recommendation: Approve a Resolution approving Amendment No. 1 to the Agreement for Professional Services between the City of Salinas and BFS Landscape Architects for additional design, program, and construction management for El Gabilan Tot Lot increasing the total amount of compensation by $73,200 for a total not to exceed $1,828,589; and authorizing the Interim City Manager to enter into the Amendment on behalf of the City; and authorizing up to $3,856.06 of AVP Implementation Funds (CIP 9246) to cover Site Plan Review Fees for El Gabilan Tot-Lot and $2,943.94 Closter Park Revitalization Project.

ID#24-152 Professional Services Agreement with JEA & Associates and MMO Partners for Legislative Advocacy
Recommendation: Approve a Resolution authorizing the Interim City Manager to enter into Professional Services Agreements with JEA & Associates and Murray, Montgomery & O'Donnell Partners (MMO Partners) for advocacy and support in governmental affairs at the State and Federal level in an amount not to exceed $54,000.

ID#24-157 Master Service Agreements for Tree Maintenance and On-Call Services Recommendation: Approve a Resolution awarding the Tree Maintenance and On-call Services Agreement to Smith & Enright Landscaping, Inc. and West Coast Arborists, Inc. in an amount not to exceed $1,500,000 annually; authorizing the Interim City Manager to enter into such agreements on behalf of the City; and authorizing the Public Works Director to approve certain change orders up to the amount of $50,000.

ID#24-163 Historic Resource Designation for Existing Building Located at 361-365 Main Street (El Rey Theater; SHRD2024-001)

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April 9, 2024City Council Meeting Agenda - Final
Recommendation: Approve a Resolution designating the existing building located at 361-365 Main Street as an historic resource.

ID#24-165 Coventry Street Neighborhood Traffic Calming Plan Recommendation: Approve a Resolution approving the Coventry Street Neighborhood Traffic Calming Plan supported by residents for implementation.

ID#24-169 Professional Service Agreement with Kimley-Horn and Associates, Inc. for the Williams Road Safe Street Corridor Project
Recommendation: Approve a Resolution approving an Agreement for Professional Services between the City of Salinas and Kimley-Horn and Associates, Inc. for the Williams Road Safe Street Corridor Project; and authorize the use of Williams Rd UD/Street/Streetscape & Median Island CIP funds up to $378,865 for the agreement.

ID#24-177 Salinas Fire Department City Hall Tenant Improvement, Project No. 9300 Recommendation: Approve a Resolution authorizing the Interim City Manager to execute Contract Change Order No. 13 to Premier Builders Inc. for the Salinas Fire Department City Hall Tenant Improvement, CIP 9300, in the amount of $129,116.00 and execute all necessary contract change orders for work required to complete the project with not to exceed construction contingences of $15,000.00 (1.5%).

ID#24-187 Potential Extension of Measure G and Ballot Measure Feasibility Assessment
Recommendation: Approve a Resolution approving the Phase One Feasibility Assessment and budget from TeamCivX regarding the potential extension of Measure G and authorizing the Interim City Manager to enter into an agreement with TeamCivX in an amount not to exceed $54,300.

COUNCILMEMBERS’ REPORTS, APPOINTMENTS AND FUTURE AGENDA ITEMS Receive communication from Councilmembers on reports, appointments and future agenda items. Councilmember comments are generally limited to three minutes.

CLOSED SESSION
Receive public communications from the audience on Closed session items.

The City Council will recess to closed session pursuant to:

ID#24-206 a. Existing Litigation - California Government Code Section 54956.9, conference with legal counsel regarding Jordy Urrutia vs. City of Salinas, Workers’ Compensation Appeals Board Case Number(s): ADJ16962174. b. Existing Litigation - California Government Code Section 54956.9, conference with legal counsel regarding Florentino Isla vs. City of Salinas, Workers’ Compensation Appeals Board Case Number(s): ADJ16413779. c. Anticipated Litigation - California Government Code Section 54956.9(e)(1), conference with legal counsel regarding significant exposure to litigation (one case).
d. Real Property Negotiations - California Government Code Section 54956.8, conference with real property negotiators Interim City Manager Jim Pia, City Attorney Christopher A. Callihan, and Community Development Director Lisa

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April 9, 2024City Council Meeting Agenda - Final
Brinton, to discuss the terms and purchase of property located at 220 Natividad Road, Salinas, Monterey County, California, 93906 (APN 153-091-020-000).

ADJOURNMENT
_____________________________
Patricia M. Barajas, City Clerk

AGENDA MATERIAL / ADDENDUM
Any addendums will be posted within 72 hours of regular meetings or 24 hours of special meetings and in accordance with Californian Government Code Section 54954.2 and 54956. City Council agenda reports and other writings distributed to the legislative body may be viewed at the Salinas City Clerk’s Office, 200 Lincoln Avenue, Salinas, and are posted on the City’s website at www.cityofsalinas.org in accordance with California Government Code section 54597.5. The City Council may take action that is different than the proposed action reflected on the agenda.

Disability-related modification or accommodation, including auxiliary aids or services, may be requested by any person with a disability who requires a modification or accommodation in order to participate in the meeting. Language interpretation may be requested as soon as possible but by no later than 5 p.m. of the last business day prior to the meeting. Requests should be referred to the City Clerk’s Office At 200 Lincoln Avenue, Salinas, 758-7381, as soon as possible but by no later than 5 p.m. of the last business day prior to the meeting. Hearing impaired or TTY/TDD text telephone users may contact the city by dialing 711 for the California Relay Service (CRS) or by telephoning any other service providers’ CRS telephone number.

PUBLIC NOTIFICATION
This agenda was posted on April 4, 2024 in the Salinas Rotunda and City's website.

Meetings are streamed live at https://salinas.legistar.com/Calendar.aspx, televised live on Comcast Channel 25 and on http://www.youtube.com/thesalinaschannel at 4:00 p.m. on the date of the regularly scheduled meeting and will be broadcast throughout the day on Friday, Saturday, Monday and Wednesday following the meeting. For the most up-to-date Broadcast Schedule for The Salinas Channel on Comcast 25, please visit or subscribe to our Google Calendar located at http://tinyurl.com/SalinasChannel25. All past City Council meetings may also be viewed on the Salinas Channel on YouTube at http://www.youtube.com/thesalinaschannel.

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City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#24-203, Version: 1
Community Budget Sponsorship Policy
Approve a Resolution adopting the Annual Budget Community Sponsorship Policy.

City of Salinas Printed on 4/4/2024Page 1 of 1
powered by Legistar™

Page | 1

CITY OF SALINAS

COUNCIL STAFF REPORT

DATE: APRIL 9, 2024
DEPARTMENT: FINANCE DEPARTMENT
FROM: JIM PIA, INTERIM CITY MANAGER

SELINA ANDREWS, ASSISTANT FINANCE DIRECTOR
TITLE: ANNUAL BUDGET COMMUNITY SPONSORSHIP POLICY

RECOMMENDED MOTION:

Receive a report on the Annual Budget Community Sponsorship Policy and approve a Resolution approving said Policy.

EXECUTIVE SUMMARY:

Staff was directed by Council to develop an equitable and transparent process for which to review and provide consideration for community grants funded by the City’s General Fund. The purpose for the community sponsorship grants is to provide an economic benefit to the City’s business community, sup port non -profit organizations serving its residents, cultural, athletic, and educational enrichment. Accordingly, the staff developed a Sponsorship Policy (Policy) that defines a process, guidelines, and criteria governing the granting of City of Salinas f unds or in - kind services. Furthermore, the Policy delineates procedures that are intended to help make the application process efficient while being responsive to the community’s needs and values.

BACKGROUND:

City Council has previously demonstrated its support for sponsorship initiatives that provide a public benefit to people who live, work, and spend time in Salinas. As part of the FY 23-24 annual budget, City Council appropriated $733,200 in community sponsorships and $375,300 in separate funding agr eements. Some of those events include the Airshow, Rodeo, Community Human Services, Salinas Valley Pride, Community Science Workshop, Salinas Regional Soccer Complex, Hartnell College Salinas Valley Promise.

In an effort to ensure transparency and equal access to government resources and to appropriately review and manage the volume of requests, the City was directed to establish a process for sponsorship of events or programs. Staff has been working to develop a policy and procedures outlining a process and presented it to the Finance Committee on February 6, 2024, followed by a presentation to City Council on March 5, 2024.

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Since this item was brought to the Finance Committee meeting on February 6, 2024, and Council meeting on March 5, 2024, staff re ceived feedback and significant changes to the Policy were addressed to include:

 Maximum funding limits;
 Exclude organizations that engage in political activity;  Requirement to reimburse the City if funds are not spent as indicated on their application submission; and
 Include language that allows the City to work with applicants that submit an incomplete application prior to the submission deadline.

Staff wishes to continue its discussion and receive input for implementation of the Policy in the FY 24-25 Budget process.

CEQA CONSIDERATION:

Not a Project . The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

STRATEGIC PLAN INITIATIVE:

Economic Development- Sustain, encourage, and develop a diverse and thriving economy that benefits all Salinas residents and businesses and that contributes to the community’s economic health.

DEPARTMENTAL COORDINATION:

This staff report was coordinated with the City Attorney’s Office and City Manager’s Office.

FISCAL AND SUSTAINABILITY IMPACT:

There is no fiscal impact associated with this item.

ATTACHMENTS:

Resolution
Sponsorship Policy Draft

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RESOLUTION NO.____________(N.C.S.)

ANNUAL BUDGET COMMUNITY SPONSORSHIP POLICY

WHEREAS, during the Fiscal Year 2023 -24 Budget Process, the City Council directed staff to develop and bring back for the upcoming Fiscal Year, a Community Sponsorship Policy; and
WHEREAS, the City of Salinas seeks to provide Community Sponsorship support when funding allows during the Budget Process; and
WHEREAS, staff has worked to develop the proposed Community Sponsorship Policy and has worked through the City’s Finance Committee and City Council to complete the draft Policy ready for adoption.

NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council authorizes approval of the Annual Budget Community Sponsorship Policy.

PASSED AND APPROVED this 9th day of April 2024 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

______________________________
Kimbley Craig, Mayor

ATTEST:

_______________________________
Patricia M. Barajas, City Clerk

City of Salinas City Manager’s Office Policy Manual
Community Sponsorship Policy 001

OVERVIEW

City Council recognizes the importance of providing support for community programs that are held for the general economic benefit of the City’s business community; support of nonprofit organizations serving Salinas residents; cultural, athletic and educational enrichment; and/or promotion of the City of Salinas.

In order to expand access to a wide range of cultural experiences and community connections for all its residents, the City of Salinas provides limited assistance, if the budget allows, through in-kind and cash sponsorships to local organizations in support of community programs that serve a public purpose. The intent is that the general public will receive some intrinsic cultural, educational, or entertainment value from the community program.

PURPOSE

The purpose of this policy is to establish a standardized process for sponsorship awards to qualifying non-profit community organizations, youth athletic groups/organizations, educational groups, or individuals, that provide a public benefit for the City’s residents.

DEFINITIONS

Community Sponsorship Fund – Funds set aside by City Council each year to offset the costs of providing city support for community programs.

Organization – Includes for-profit or not -for-profit organizations, corporations registered to do business in the State of California; educational institutions; government agencies; and individuals.

Program – A program, event, fundraiser, athletic, cultural or educat ional activity that demonstrates a general public benefit and/or community programs held for the primary purpose of providing intrinsic cultural, athletic, entertainment or educational value for the benefit of the general public.

Sponsorship – Cash or in -kind donation which may be used to offset the costs of community program operations or support provided by the City for City services in the form of labor, equipment, rental costs and other fees that would otherwise be due to the City.

POLICY

I. General Information

The budget for the community program, including determination of the source of funding to offset this sponsorship program, shall be established by City Council each year during the annual budget process. Fiscal year shall begin July 1 of each year and end on June 30 the following year. (i.e., July 1, 2024 and ends June 30, 2025).

Cash and in-kind sponsorships for eligible organizations and programs will be considered upon filing a sponsorship application with the City Manager’s Office. Organi zations are limited to one cash sponsorship per fiscal year. Sponsorships will only be provided for services, programs, and organizations meeting the eligibility criteria stated in this policy. The City Manager’s Office shall be responsible for accounting for the community sponsorship fund; keeping a listing of all City of Salinas City Manager’s Office Policy Manual
Community Sponsorship Policy 001

organizations and programs receiving sponsorships through this program; and maintaining a balance of funds available. The total amount of sponsorships awarded each fiscal year shall not exceed the established sponsorship budget.

Special Event requirements and other requirements must be followed according to City policies, codes and ordinances. Failure to comply with the City permitting requirements will result in the organization being ineligible for future sponsorships.

Organizations that receive sponsorships must submit a post program affidavit and questionnaire.

The post program affidavit and questionnaire are due to the City within 30 days after the program.

Organizations who fail to submit it will not be eligible for future sponsorships.

II. Funding Limits

Sponsorship funding provided through this program shall not exceed $250,000 each fiscal year.

Minimum cash and in-kind funding limits for each applicant may be placed and will be noted on the Sponsorship Application. The City Council shall make determinations on which community programs to fund concurrently with the budget process each year. The City, in collaboration with City Council reserve the right to sponsor programs or opt to not fund any or all sponsorship requests.

III. Application Requirements

Each applicant will be required to submit:

1. A community sponsorship application on a form approved by the City Manager, indicating the program dates, times and location, the local offic e/headquarters of the organization, the organization’s purpose/mission, the purpose of the program, expected number of participants, statement that the program will be open to the general public, and how the organization and proposed program will benefit residents of Salinas.

2. Current proof of 501(c)(3), California contribution registration number and/or other non - profit status must be provided (if applicable as determined by the City).

3. A copy of the community program’s sponsorship criteria/guidelines that outlines the community program’s sponsorship categories and benefits of sponsorships.

4. Applications that are incomplete at the time of submission will be returned to the applicant for completion. Applications that remain incomplete at the submission deadline will not be processed.

5. The applicant shall submit to the city a financial statement prepared in a form and manner acceptable to the city setting forth the total gross receipts from the event operated by the applicant, all expenses incurred and paid in connection with the event.

6. The City may request additional information from an applicant, as necessary.

IV. Application Review Process

1. Sponsorship applications will be processed based on the timeline provided by the City Manager.

2. Sponsorship applications shall first be reviewed for completion, eligibility, and financial impact by the City Manager and Sponsorship Committee selected by the City Manager.

3. The City Manager shall make a recommendation for award to City Council.

City of Salinas City Manager’s Office Policy Manual
Community Sponsorship Policy 001

4. The City Manager will advise the sponsorship applicant when their request will go to City Council for consideration.

5. The sponsorship applicant must be present at the Council meeting to answer questions.

6. City Council will review and provide final approval.

V. Eligibility Criteria

1. The City will not award sponsorships to any religion, church, creed or sectarian organization to promote religious purposes. Religious organizations are not excluded from sponsorships however, the purpose of the community program must be as described in the definitions section of this policy and shall not serve to promote a religious message as the primary purpose.

2. Political organizations and/or individual campaigns are not eligible for s ponsorships for programs they conduct. Organizations that engage in political activity, including organizations that endorse candidates or measures, are not eligible for sponsorships.

3. Organizations that discriminate on the basis of age, race, sex, sexual orientation, marital status, disability or national origin are not eligible for sponsorships for programs they conduct.

4. Individuals are eligible for sponsorships.

5. For-profit organizations holding fundraiser programs must identify a 501I(3), California not- for-profit corporation, or similar non-profit status under the California Law as a recipient of the program proceeds.

6. For-profit organizations are not eligible for sponsorships for promotional programs for which the organization/corporation or its employee s or officers will gain personal benefit (i.e. a sales promotion).

7. All programs must provide a benefit to the residents of Salinas; to the general public.

8. Programs must be open to the public.

9. The sponsoring organization must also agree to do the following (failure to do so will result in future ineligibility):

a. Obtain all required permits, clearances, insurances and program authorizations in compliance with the Code of the City of Salinas, policies and Special Events Policy requirements.
b. Acknowledge the support of the City of Salinas and include on all printed information and advertising related to the event for which sponsorship was provided the following statement: “This program/event is sponsored in part by the City of Salinas” or other statement approved by the City of Salinas. c. Allow the City of Salinas to have a sponsor booth at the program/event if the City so desires (at programs/events where a sponsorship booth is appropriate) for the purposes of distributing information regarding City services and community programs. The booth shall be provided at no cost to the City.

VI. Procedure

1. City Council approves an annual budget item for City sponsorship/grants, to be administered by the City Manager’s Office.

2. Applicants submit timely and complete spons orship/grant applications to the City Manager’s Office for review.

City of Salinas City Manager’s Office Policy Manual
Community Sponsorship Policy 001

3. City Manager’s Office reviews application using a sponsorship/grant scoring rubric after compliance with eligibility criteria and availability of funds has been determined. City Manager may seek additional information from applicant as necessary.

4. If an application is approved by the City Manager’s Office, then the approved application marked accordingly shall be transmitted to the applicant with additional instructions, if any.

5. If an app lication is not approved by the City Manager’s Office because of lack of compliance or follow-up on additional information requested, the City Manager shall notify the applicant in writing of their ineligibility.

6. If the applicant has received a sponsorship/grant for an event/activity, then applicant shall submit proof that the sponsorship/grant funds have been spent in the manner and for the purposes stated on the application within thirty (30) days after the event/activity. In the event an applicant has n ot spent the sponsorship/grant funds in the manner and for the purposes stated on the application, the applicant shall be required to reimburse the City for the full amount of the sponsorship/grant funds.

7. Applicants that have received a sponsorship/grant, regardless of type of activity, shall maintain sufficient books and records in accordance with generally accepted accounting principles (GAAP). The City shall have the right to audit the books and records of the applicant for up to four (4) years from the date of disbursement of sponsorship/grant funds for the purpose of verifying any and all reimbursement requests made by the applicant.

8. If an applicant makes a sponsorship/grant request directly to a member of the City Council, whether individually or as a group, the Council shall refer the applicant to the City Manager’s Office for application and review in accordance with this policy.

9. Staff shall report any distributions of grants/sponsorship in accordance with applicable tax law.

City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#24-205, Version: 1
Minutes
Approve minutes of March 19, 2024.

City of Salinas Printed on 4/4/2024Page 1 of 1
powered by Legistar™
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
City of Salinas
Meeting Minutes - Unofficial
City Council
Mayor Kimbley Craig
Councilmembers:

PLEDGE OF ALLEGIANCE

ROLL CALL
Councilmember Gonzalez and McShane arrived after Roll Call at 4:05 p.m.

Councilmember Tony Barrera
Councilmember Carla Viviana Gonzalez
Councilmember Steve McShane
Councilmember Orlando Osornio
Councilmember Anthony Rocha
Councilmember Jose Andrew Sandoval
Mayor Kimbley Craig

Present: 7 -

PROCLAMATION
The City Council proclaimed:

National Community Development Week, April 1-5, 2024

GENERAL PUBLIC COMMENTS
Received public comment from members in attendance and on Zoom.

PRESENTATION
ID#24-091 Monterey-Salinas Transit Transit-Oriented Development (TOD) Planning Study
Received presentation from Monterey-Salinas Transit representative Michelle Overmeyer regarding the MST Transit-Oriented Development Planning Study.

PUBLIC HEARINGS
ID#24-159 Appointment of City Manager and approval of an Employment Agreement

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March 19, 2024City Council Meeting Minutes - Unofficial Received report from Human Resources Director Marina Horta-Gallegos regarding the appointment of the City Manager and approval of an Employment Agreement.

The following members of the public commented on the report:

Unidentified audience member
Unidentified audience member
Jose Guerrera
Robin
Upon motion made by Councilmember McShane, seconded by Councilmember Rocha, Resolution appointing Rene L. Mendez as City Manager and approving an Employment Agreement was approved. The motion carried by the following vote:

Ayes: Councilmember Barrera, Councilmember Gonzalez, Councilmember McShane, Councilmember Osornio, Councilmember Rocha, Councilmember Sandoval and Mayor Craig
7 -

Enactment No: RES 22919
ID#24-160 Employment Resolution for Interim City Manager Mayor Craig recused herself from participating in this item and left the Rotunda at 5:32 p.m.

Received report from Human Resources Director Marina Horta-Gallegos regarding the Interim City Manager appointment until the end of May 2024. She reported that in light of the new City Manager arrival date, and within the City Council’s ongoing work to complete the City’s Fiscal Year 24/25 Budget Process, the City Council and Interim City Manager seek to clarify a transition period. She added that the City and Interim City Manager Pia seek to assure a successful transition for the new City Manager, as well as accommodating the completion work of the budget process, and the recruitment process necessary for a replacement Assistant City Manager. It is anticipated that this transitional period will take no more than 90 workdays.

Upon motion made by Councilmember Sandoval, seconded by Councilmember Rocha, a Resolution regarding the employment terms with Interim City Manager Jim Pia was approved. The motion carried the following vote:

Ayes: Councilmember Barrera, Councilmember Gonzalez, Councilmember McShane, Councilmember Osornio, Councilmember Rocha and Councilmember Sandoval 6 -
Recused: Mayor Craig1 -

Enactment No: RES 22920
ID#24-083 2023 Housing Element Annual Progress Report
Mayor Craig rejoined the meeting at 5:42 p.m.

Received report from Senior Community Development Analyst Luis Ocho regarding California Government Code section 65400 which requires local jurisdictions to submit a HE APR addressing the status of the City of Salinas 2015-2023 Housing Element and progress made toward implementing its goals and policies. The report covers calendar year 2023 and highlights accomplishments related to housing production and program implementation. The report must be submitted to HCD and OPR no later than the 1st of April each year.

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March 19, 2024City Council Meeting Minutes - Unofficial The following audience members commented on the report:

Luis Xago Juarez
Upon motion made by Councilmember Barrera, seconded by Councilmember McShane, a Resolution accepting the City of Salinas 2023 Housing Element Annual Progress Report and authorizing its submittal to the California Department of Housing and Community Development and the Governor’s Office of Planning and Research as required by Government Code Section 65400(b) was approved. The motion carried the following vote:

Ayes: Councilmember Barrera, Councilmember Gonzalez, Councilmember McShane, Councilmember Osornio, Councilmember Rocha, Councilmember Sandoval and Mayor Craig
7 -

Enactment No: RES 22922
ID#24-110 2023 General Plan Annual Progress Report and Visión Salinas 2040 Update Received report from Planning Manager Grant Leonard regarding the General Plan Annual Progress Report which covers Salinas General Plan (2002) implementation activities during the calendar year 2023. The General Plan Update engagement consisted of six (6) workshops, eight (8) Steering Committee meetings, transportation, and Climate Action Plan surveys, eleven (11) pop-up activities and direct farmworker engagement with the Center for Community Advocacy (CCA). Accomplishment highlights include updating the Housing Element, completing $4.5 million in sidewalk repairs and the Bardin Safe Routes to School project, and completing additional engagement/design work for the Hebbron Family Center and Closter Park improvements. The General Plan APR must be submitted within sixty (60) days of the April 1st deadline. Failure to submit the APR on time could make the City ineligible for certain State grant programs.

Upon motion made by Councilmember Barrera, seconded by Councilmember Osornio, a resolution approving the 2023 General Plan Annual Progress Report (GP APR) and authorizing its submittal to the California Department of Housing and Community Development (HCD) and the Governor’s Office of Planning and Research (OPR) was approved. The motion carried by the following vote:

Ayes: Councilmember Barrera, Councilmember Gonzalez, Councilmember McShane, Councilmember Osornio, Councilmember Rocha, Councilmember Sandoval and Mayor Craig
7 -

Enactment No: RES 22922

CONSIDERATION
ID#24-140 Memorandum of Understanding between the City of Salinas and Big Sur Land Trust for the Carr Lake Park Project
Received report from Library and Community Services Director Kristan Lundquist regarding efforts between the City of Salinas and Big Sur Land Trust (BSLT) towards the development of a park and open space area within Carr Lake. Following BSLT’s acquisition of land within Carr Lake, the concept was put into fruition. During the past two years, the Interim City Manager, City Attorney and Library & Community Services Director have been collaborating with the BSLT to develop an agreement to memorialize the planning, ownership, and long-term management of the Carr Lake Park Project.

Agreeement was presented to the City Council for consideration.

The following audience members commented on the report:

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March 19, 2024City Council Meeting Minutes - Unofficial Jeannette Tuitele-Lewis, President of BSLT
Dr. Lewellen, Vice Chair of BSLT
Jean Wadworth
Chris Devers, CEO of Rancho Cielo
Unidentified audience member
Rosa Ivette Lopez
Esperanza Ruiz Santiago
Genesis Mojica, Youth CCA Organizer
Cecilia
Kimberly
Jesus Tajeda
Jesse Hurto
Jocelyn Polito
Ashley Robles
Janet
Jesus Estrada, CCA Organizer
Joel Hernandez
Veronica Leon
Luis Xago Juarez
Unidentified audience member
Justine Ramirez
Upon motion by Councilmember Osornio, seconded by Councilmember McShane, Resolution authorizing the Interim City Manager to execute a Memorandum of Understanding with the Big Sur Land Trust for the Carr Lake Park Project was approved. The motion carried by the following vote:

Ayes: Councilmember Barrera, Councilmember Gonzalez, Councilmember McShane, Councilmember Osornio, Councilmember Rocha, Councilmember Sandoval and Mayor Craig
7 -

Enactment No: RES 22923

CONSENT AGENDA
ID#24-127 Minutes
Upon motion by Councilmember Sandoval, seconded by Councilmember Osornio, the mintues of March 12, 2024 were approved. The motion carried by the following vote:

Ayes: Councilmember Barrera, Councilmember Gonzalez, Councilmember Osornio, Councilmember Rocha, Councilmember Sandoval and Mayor Craig 6 -

Absent: Councilmember McShane1 -
ID#24-158 Financial Claims
Upon motion by Councilmember Sandoval, seconded by Councilmember Osornio, the financial claims report was approved. The motion carried by the following vote:

Ayes: Councilmember Barrera, Councilmember Gonzalez, Councilmember Osornio, Councilmember Rocha, Councilmember Sandoval and Mayor Craig 6 -

Absent: Councilmember McShane1 -

Page 4 ends

March 19, 2024City Council Meeting Minutes - Unofficial ID#24-109 General Plan Amendment (GPA 2023-001), Rezone (RZ 2023-001), Conditional Use Permit (CUP 2022-059), Resubdivision (RS 2022-006), and Minor Modification to Conditional Use Permit 1977-031 (MM 2022-019); to construct a 36-unit 100% affordable senior housing project located at 98 Kip Drive
Upon motion by Councilmember Barrera, seconded by Councilmember Osornio, Ordinance rezoning a 0.85-acre portion of the 2.3-acre Subject Property located at 98 Kip Drive from Public/Semipublic (PS) to Residential High Density (R-H-2.1) (RZ 2023-001) was adopted. The motion carried by the following vote:

Ayes: Councilmember Barrera, Councilmember Gonzalez, Councilmember McShane, Councilmember Osornio, Councilmember Rocha, Councilmember Sandoval and Mayor Craig
7 -

Enactment No: RES 22915; ORD 2677
ID#24-112 Coalition of Homeless Services Providers Homeless Housing Assistance and Prevention Program Round 4 Grant Application
Upon motion by Councilmember Sandoval, seconded by Councilmember Osornio, Resolution approving the submission of a grant application for the Homeless Housing Assistance and Prevention Program Round 4 to the Coalition of Homeless Services Provides (CHSP) in the amount of $540,000 dollars and authorizing the Interim City Manager or designee to execute all required Agreements and other necessary documents to allow acceptance of an award and the implementation of the proposed project was approved. The motion carried by the following vote:

Ayes: Councilmember Barrera, Councilmember Gonzalez, Councilmember Osornio, Councilmember Rocha, Councilmember Sandoval and Mayor Craig 6 -

Absent: Councilmember McShane1 -

Enactment No: RES 22924
ID#24-129 Playground Repairs
Upon motion by Councilmember McShane, seconded by Councilmember Osornio, Resolution authorizing the Interim City Manager to enter into an Agreement with Miracle Playsystems and Ross Recreation for the purchase of playground equipment and labor to repair playground structures throughout the park system in an amount not to exceed $50,000 each was approved. The motion carried by the following vote:

Ayes: Councilmember Barrera, Councilmember Gonzalez, Councilmember McShane, Councilmember Osornio, Councilmember Rocha, Councilmember Sandoval and Mayor Craig
7 -

Enactment No: RES 22925
ID#24-131 California Library Literacy Services ESL Literacy Grant Award Upon motion by Councilmember Sandoval, seconded by Councilmember Osornio, Resolution n accepting the California Library Literacy Services (CLLS) grant awards for FY 2024-25 and FY 2025-26 in the amount of $131,697 in support

Page 5 ends

March 19, 2024City Council Meeting Minutes - Unofficial of ESL Adult Literacy, and authorize execution of all grant acceptance documents with the California State Library was approved. The motion carried by the following vote:

Ayes: Councilmember Barrera, Councilmember Gonzalez, Councilmember Osornio, Councilmember Rocha, Councilmember Sandoval and Mayor Craig 6 -

Absent: Councilmember McShane1 -

Enactment No: RES 22926
ID#24-135 Salinas Business Park, LLC, Ground Lease Agreement for 1341 Mercer Way
Upon motion by Councilmember Osornio, seconded by Councilmember Sandoval, Resolution approving and authorizing the execution of the Ground Lease between the City and Salinas Business Park, LLC, for the property located at 1341 Mercer Way identified as APN 003-862-001-000, at the Salinas Municipal Airport was approved. The motion carried by the following vote:

Ayes: Councilmember Barrera, Councilmember Gonzalez, Councilmember McShane, Councilmember Osornio, Councilmember Rocha, Councilmember Sandoval and Mayor Craig
7 -

Enactment No: RES 22927
ID#24-137 Purchase of Network Systems Software
Upon motion by Councilmember Sandoval, seconded by Councilmember Osornio, Resolution authorizing the purchase and installation of network systems software from Cadence Inc., in an amount not to exceed $38,000 was approved.

The motion carried by the following vote:

Ayes: Councilmember Barrera, Councilmember Gonzalez, Councilmember Osornio, Councilmember Rocha, Councilmember Sandoval and Mayor Craig 6 -

Absent: Councilmember McShane1 -

Enactment No: RES 22928
ID#24-150 Agreement with iHeartMedia for Police Recruitment Advertising Upon motion by Councilmember Barrera, seconded by Councilmember McShane, Resolution authorizing an Agreement with iHeartMedia Entertainment Inc. for police recruitment advertising and marketing services for an amount not to exceed $54,800 was approved. The motion carried by the following vote:

Ayes: Councilmember Barrera, Councilmember Gonzalez, Councilmember McShane, Councilmember Osornio, Councilmember Rocha, Councilmember Sandoval and Mayor Craig
7 -

Enactment No: RES 22929
ID#23-745 Surveillance Technology Ordinance
Upon motion by Councilmember Rocha, seconded by Councilmember Sandoval, Ordinance adding Article IV to Chapter 27 of the Salinas Municipal Code related to the use of surveillance technology was approved. The motion carried by the

Page 6 ends

March 19, 2024City Council Meeting Minutes - Unofficial following vote:

Ayes: Councilmember Barrera, Councilmember Gonzalez, Councilmember McShane, Councilmember Osornio, Councilmember Rocha, Councilmember Sandoval and Mayor Craig
7 -

Enactment No: ORD 2678
COUNCILMEMBERS’ REPORTS, APPOINTMENTS AND FUTURE AGENDA ITEMS Councilmember Barrera requested a community meeting be hosted at Breadbox regarding tenant rights.

Councilmember Gonzalez attended the Salinas Valley Basin Groundwater Sustainability Agency meeting. Councilmember Gonzalez also invited the public to attend the Earth Day event on April 20, 2024 at Central Park.

Councilmember McShane invited the public to attend the Easter Egg Drop on March 30, 2024 at 10am at Rabobank Stadium. Councilmember McShane requested a presentation from CCC at a future City Council meeting.

Councilmember Rocha attended the National League of Cities Summit. Councilmember Rocha attended an adhoc outreach committee meeting with M1W.

Councilmember Sandoval requested a community event be hosted in District 5 and an amendment to committee bylaws to be more standardized.

Mayor Craig announced she drew the Fireworks Lottery of participants for this year. Mayor Craig invited the public to attend the City's 150 year anniversary event on April 6, 2024.

CLOSED SESSION
ID#24-142 a. Existing Litigation - California Government Code Section 54956.9, conference with legal counsel regarding, George Lauricella vs. City of Salinas, Workers’ Compensation Appeals Board Case Number(s): ADJ6785249; ADJ16272651.
b. Existing Litigation - California Government Code Section 54956.9, conference with legal counsel regarding, Cappy Pottorff vs. City of Salinas, Workers’ Compensation Appeals Board Case Number(s): ADJ16482422; ADJ15564386.
c. Existing Litigation - California Government Code Section 54956.9(d)(1), conference with legal counsel regarding, Louis Montano, et al. v. City of Salinas, et al. Monterey Superior Court Case No. 21CV003635.

PUBLIC DISCLOSURE
Pursuant to California Government Code section 54957.1, there were no reportable actions on closed session matters.

ADJOURNMENT
Meeting adjourned.

Page 7 ends

March 19, 2024City Council Meeting Minutes - Unofficial APPROVED:
__________________________
Mayor/Chair
ATTEST:
__________________________
City Clerk/Secretary

Page 8 ends

City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#24-188, Version: 1
Financial Claims
Approve financial claims report.

City of Salinas Printed on 4/4/2024Page 1 of 1
powered by Legistar™
Number Date Status Payee Name
Transaction
Amount
473522 03/14/2024 Open 2NDNATURE, LLC $18,999.00
473523 03/14/2024 Open Accounting Service Center Dispersing Office $2,500.00 473524 03/14/2024 Open Ace Hardware $21.84
473525 03/14/2024 Open Acme Car Wash (William Pierce Inc) $1,825.03 473526 03/14/2024 Open Adrian Sanchez $125.00
473527 03/14/2024 Open Agile Occupational Medicine PC $2,291.93 473528 03/14/2024 Open Alameda Electrical Distributors $229.14 473529 03/14/2024 Open Alco Water $21.47
473530 03/14/2024 Open Alco Water $3,444.96
473531 03/14/2024 Open All Pets Hospital $134.70
473532 03/14/2024 Open Amazon.Com $1,554.97
473533 03/14/2024 Open American Supply Company $5,941.21 473534 03/14/2024 Open Ana Rueda De Vidales dba JAV Language Solutions $638.26 473535 03/14/2024 Open Analgesic Services Inc $350.00
473536 03/14/2024 Open Aramark Uniform & Career Apparel Group, Inc $97.60 473537 03/14/2024 Open Autoprises 1 Inc dba Salinas Auto Center $275.00 473538 03/14/2024 Open AutoZone West Inc $451.41
473539 03/14/2024 Open Badge Frame, Inc $683.41
473540 03/14/2024 Open Balio Software US, Inc dba City Data Services LLC $10,200.00 473541 03/14/2024 Open Bandit Systems Inc dba Bandit Systems $1,366.48 473542 03/14/2024 Open Blue 360 Media, LLC $1,175.72
473543 03/14/2024 Open BN Motorsports, Inc dba Ben's Motorcycle Works $489.87 473544 03/14/2024 Open Brandon Matthew Tansey $12.00
473545 03/14/2024 Open BrightView Landscape Services, Inc $2,046.14 473546 03/14/2024 Open Cagwin & Dorward, LLC $1,033.00
473547 03/14/2024 Open CALBO $780.00
473548 03/14/2024 Open California Towing and Transport $375.00 473549 03/14/2024 Open California Water Service $3,038.02 473550 03/14/2024 Open Canal Alarm Devices, Inc dba 123securityproducts.c $32,748.36 473551 03/14/2024 Open Carlos Hernandez $12.00
473552 03/14/2024 Open CDW Government LLC $7,457.70
473553 03/14/2024 Open Central Coast YMCA $14,545.00
473554 03/14/2024 Open Charlie D. Zarza $598.00
473555 03/14/2024 Open Cintas $1,275.20
473556 03/14/2024 Open Coast Automotive Warehouse Inc $429.60 473557 03/14/2024 Open Comcast (Business) $373.26
473558 03/14/2024 Open Community Initiatives $20,000.00 473559 03/14/2024 Open Condor Security Of America Inc $115.92 473560 03/14/2024 Open CorVel Corporation Inc dba CorVel Enterprise Compa $36,108.50 473561 03/14/2024 Open Crossroads Software Inc $2,500.00 473562 03/14/2024 Open CSC Of Salinas $333.74
473563 03/14/2024 Open Dataflow Business Systems Inc $218.44 General Account - General Account
Check
City of Salinas
Payment Register
From Payment Date: 3/14/2024 - To Payment Date: 4/2/2024 user: Josephine Fernandez Pages: 1 of 13 Tuesday, April 2, 2024 Number Date Status Payee Name
Transaction
Amount
General Account - General Account
Check
City of Salinas
Payment Register
From Payment Date: 3/14/2024 - To Payment Date: 4/2/2024 473564 03/14/2024 Open Demco $100.58
473565 03/14/2024 Open Don Chapin Inc $1,924.03
473566 03/14/2024 Open East Bay Tire Company $5,116.11
473567 03/14/2024 Open Easydrift Technology, LLC $3,535.02 473568 03/14/2024 Open EBSCO Industries, Inc dba EBSCO, EBSCO Information $810.55 473569 03/14/2024 Open Economic & Planning Systems, Inc. $16,366.25 473570 03/14/2024 Open Edilcia Perez dba Mami Fit $195.00 473571 03/14/2024 Open Emergency Response Training Inc dba Defibthis Emer $115.00 473572 03/14/2024 Open Environmental Systems, Inc of Northern California $3,315.00 473573 03/14/2024 Open Faronics Technologies USA Inc $378.00 473574 03/14/2024 Open Fastenal Company $1,299.31
473575 03/14/2024 Open Ferguson US Hodings, Inc dba Ferguson Enterprises $15.59 473576 03/14/2024 Open First Alarm Security & Patrol Inc dba An Allied Un $3,249.25 473577 03/14/2024 Open Glasswork by Design $1,974.03
473578 03/14/2024 Open Granite Construction Company $4,509.59 473579 03/14/2024 Open Granite Construction Company $37,880.00 473580 03/14/2024 Open Granite Rock Co $11,867.05
473581 03/14/2024 Open Green Valley Industrial Supply $176.41 473582 03/14/2024 Open Grimco, Inc $534.27
473583 03/14/2024 Open Hilda Garcia Petty Cash Custodian $156.56 473584 03/14/2024 Open Hinderliter De Llamas and Associates $22,808.88 473585 03/14/2024 Open Hollister Honda $198.79
473586 03/14/2024 Open Home Depot Credit Services $577.30 473587 03/14/2024 Open Home Training Tools LTD dba Home Science Tools $1,795.25 473588 03/14/2024 Open Industrial Machine Shop $1,748.00 473589 03/14/2024 Open Ingram Book Company $43.13
473590 03/14/2024 Open Interactive Data, LLC dba IDI $146.50 473591 03/14/2024 Open Isaiah Rodriguez $216.00
473592 03/14/2024 Open Jahaira Paola Navarro dba Dance Into Fitness with $744.25 473593 03/14/2024 Open Jose Adrian Garcia Ramos dba Shredding Source Solu $1,260.00 473594 03/14/2024 Open Jose Luis Corral dba Salinas Pizza $86.79 473595 03/14/2024 Open Kanco Inc. / Mighty Auto Parts $44.40 473596 03/14/2024 Open Karla's Janitorial & Suppliers, LLC $6,364.00 473597 03/14/2024 Open Kettle Creek Corporation $11,569.61 473598 03/14/2024 Open Kimball Midwest $855.45
473599 03/14/2024 Open Kimley Horn And Assoc Inc $1,004.62 473600 03/14/2024 Open Krystal Lazcano $1,000.00
473601 03/14/2024 Open Kysmet Security & Patrol $21,966.00 473602 03/14/2024 Open L.C. Action $1,125.38
473603 03/14/2024 Open L.N. Curtis & Sons $430.89
473604 03/14/2024 Open Landscape Maintenance of America dba CA Highway $900.00 473605 03/14/2024 Open Lawson Products, Inc $248.40
user: Josephine Fernandez Pages: 2 of 13 Tuesday, April 2, 2024 Number Date Status Payee Name
Transaction
Amount
General Account - General Account
Check
City of Salinas
Payment Register
From Payment Date: 3/14/2024 - To Payment Date: 4/2/2024 473606 03/14/2024 Open LAZ KARP Associates, LLC $117,450.63 473607 03/14/2024 Open Leslie Hernandez Petty Cash Custodian $97.51 473608 03/14/2024 Open LexisNexis Risk Data Management Inc Accurint Acct $259.10 473609 03/14/2024 Open Liebert Cassidy Whitmore $5,260.00 473610 03/14/2024 Open LivingWorks Education USA Inc $3,750.00 473611 03/14/2024 Open Maze & Associates $18,175.00
473612 03/14/2024 Open Midwest Tape, LLC dba Midwest Tape $935.44 473613 03/14/2024 Open Monterey County Fire Chiefs Assoc $250.00 473614 03/14/2024 Open Monterey County Health Department $501,780.66 473615 03/14/2024 Open Monterey County Office of Education $108,750.00 473616 03/14/2024 Open Monterey County Recorders $10.00 473617 03/14/2024 Open Monterey One Water $127.84
473618 03/14/2024 Open Monterey Transfer and Storage Inc $524.50 473619 03/14/2024 Open Monterra Ranch Of Monterey Home Owner's Associatio $450.00 473620 03/14/2024 Open MV Cheng & Associates Inc. $13,230.00 473621 03/14/2024 Open My Jeep $176.20
473622 03/14/2024 Open National Testing Network, Inc. $55.00 473623 03/14/2024 Open Nearmap US, Inc $49,854.00
473624 03/14/2024 Open New Image Landscape Company $100.00 473625 03/14/2024 Open Office Depot Business Service Division $776.93 473626 03/14/2024 Open Pacific Gas and Electric Company $5,819.26 473627 03/14/2024 Open Pacific Products and Services LLC $3,453.76 473628 03/14/2024 Open Pacific Truck Parts Inc $152.86
473629 03/14/2024 Open Partners For Peace $12,861.87
473630 03/14/2024 Open Petsmart $242.51
473631 03/14/2024 Open Platinum Auto Glass LLC $60.00
473632 03/14/2024 Open Premier Builders, Inc. $77,263.22 473633 03/14/2024 Open Ramon Anzaldo $48.00
473634 03/14/2024 Open RDO Equipment Company $3,272.37
473635 03/14/2024 Open Refrigeration Supplies Distributor $252.38 473636 03/14/2024 Open Regional Government Services $1,823.00 473637 03/14/2024 Open Rent-A-Fence.com, Inc $216.32
473638 03/14/2024 Open Republic Services, Inc dba Allied Waste Services $387.68 473639 03/14/2024 Open Robert Cox $290.00
473640 03/14/2024 Open Robin Lee (Dist 5) $2,000.00
473641 03/14/2024 Open Safeway Sign Company $1,535.95
473642 03/14/2024 Open Salinas Regional Sports Authority $250,000.00 473643 03/14/2024 Open Salinas Valley Solid Waste Authority $2,937.33 473644 03/14/2024 Open Salinas Valley TVB, Inc $30,000.00 473645 03/14/2024 Open Shaw HR Consulting Inc $1,917.50 473646 03/14/2024 Open Smith and Enright Landscaping $64,308.92 473647 03/14/2024 Open SpeakWrite LLC $1,825.93
user: Josephine Fernandez Pages: 3 of 13 Tuesday, April 2, 2024 Number Date Status Payee Name
Transaction
Amount
General Account - General Account
Check
City of Salinas
Payment Register
From Payment Date: 3/14/2024 - To Payment Date: 4/2/2024 473648 03/14/2024 Open Stephanie Morales-Bravo Petty Cash Custodian $22.64 473649 03/14/2024 Open Steven Criste $250.00
473650 03/14/2024 Open Stommel Inc dba Lehr $931.69
473651 03/14/2024 Open Sunlite Auto Glass, Inc $652.55
473652 03/14/2024 Open T-Mobile USA $39.65
473653 03/14/2024 Open Target Pest Control $285.00
473654 03/14/2024 Open TEF Architecture & Interior Design, Inc dba TEF De $10,917.26 473655 03/14/2024 Open Tiffanys Body Shop $335.31
473656 03/14/2024 Open United Parcel Service $94.77
473657 03/14/2024 Open United Site Services $2,823.25
473658 03/14/2024 Open Valley Saw Shop $109.24
473659 03/14/2024 Open Vals Plumbing and Heating Inc $865.00 473660 03/14/2024 Open Verizon Wireless $1,663.97
473661 03/14/2024 Open Verizon Wireless $258.35
473662 03/14/2024 Open Wallace Group A California Corporation $35,627.50 473663 03/14/2024 Open Walmart c/o Capitol One $580.34 473664 03/14/2024 Open WCDJR LLC dba Watsonville Chrysler Dodge Jeep Ram $1,640.10 473665 03/14/2024 Open Dave's Hay Barn $263.00
473666 03/21/2024 Open Adolfo Lopez $108.00
473667 03/21/2024 Open Anita Serrano $29.50
473668 03/21/2024 Open Anthony Avila $59.00
473669 03/21/2024 Open David Chavez $41.00
473670 03/21/2024 Open Forensic Pieces, Inc $1,455.00
473671 03/21/2024 Open Gabriel Gonzalez $85.00
473672 03/21/2024 Open Gerardo Gonzalez $41.00
473673 03/21/2024 Open Jonathan Alonso $41.00
473674 03/21/2024 Open Juan Carlos Ruiz $76.11
473675 03/21/2024 Open Lino Sanchez $59.00
473676 03/21/2024 Open Luis Bravo $347.75
473677 03/21/2024 Open Raul Rosales $108.00
473678 03/21/2024 Open Selina Andrews $142.50
473679 03/21/2024 Open Stephen Craig $155.25
473680 03/21/2024 Open Terry Milleman $41.00
473681 03/21/2024 Open 72 Hour LLC dba Chevrolet of Watsonville/National $257.99 473682 03/21/2024 Open Ace Hardware $49.96
473683 03/21/2024 Open Acme Car Wash (William Pierce Inc) $480.00 473684 03/21/2024 Open Alco Water $1,218.17
473685 03/21/2024 Open ALTEC INDUSTRIES, INC. $897.56
473686 03/21/2024 Open Amazon.Com $716.33
473687 03/21/2024 Open Ana Rueda De Vidales dba JAV Language Solutions $297.88 473688 03/21/2024 Open Ashley T. Martinez dba California Public Relations $28,546.25 473689 03/21/2024 Open AT&T Mobility $120.89
user: Josephine Fernandez Pages: 4 of 13 Tuesday, April 2, 2024 Number Date Status Payee Name
Transaction
Amount
General Account - General Account
Check
City of Salinas
Payment Register
From Payment Date: 3/14/2024 - To Payment Date: 4/2/2024 473690 03/21/2024 Open AT&T Mobility $21.99
473691 03/21/2024 Open AutoZone West Inc $57.68
473692 03/21/2024 Open B & H Foto & Electronics Corp $7,857.26 473693 03/21/2024 Open Blueglobes Inc $22,672.36
473694 03/21/2024 Open Brodart Company $39.75
473695 03/21/2024 Open Brownells Inc $1,117.10
473696 03/21/2024 Open C & S Engineers, Inc. $24,830.56 473697 03/21/2024 Open Cal Line Equipment Company $2,314.62 473698 03/21/2024 Open California Water Service $353.47 473699 03/21/2024 Open California Water Service $19,166.37 473700 03/21/2024 Open Cathy's Action Packed Fun Jumps Inc $1,156.36 473701 03/21/2024 Open CDW Government LLC $1,741.08
473702 03/21/2024 Open Cintas $391.68
473703 03/21/2024 Open Civica Law Group, APC $40,636.60 473704 03/21/2024 Open Coalition of Homeless Services Providers $241.05 473705 03/21/2024 Open Coast Automotive Warehouse Inc $490.58 473706 03/21/2024 Open Coastal Tractor $51.40
473707 03/21/2024 Open Comcast $2,940.28
473708 03/21/2024 Open Comcast (Business) $571.44
473709 03/21/2024 Open Comcast (Business) $167.45
473710 03/21/2024 Open Community Homeless Solutions $70,664.35 473711 03/21/2024 Open Community Hospital Of The Monterey Peninsula $2,300.00 473712 03/21/2024 Open Condor Security Of America Inc $5,629.37 473713 03/21/2024 Open CSC Of Salinas $193.41
473714 03/21/2024 Open CSG Consultants $138,870.60
473715 03/21/2024 Open Dataflow Business Systems Inc $1,788.88 473716 03/21/2024 Open Devon McCauley Petty Cash Custodian $175.41 473717 03/21/2024 Open Direct TV LLC $57.99
473718 03/21/2024 Open Don Chapin Inc $1,364.64
473719 03/21/2024 Open E2 Consulting Engineers, Inc $6,272.50 473720 03/21/2024 Open East Bay Tire Company $2,220.55
473721 03/21/2024 Open Environmental Systems, Inc of Northern California $158,410.00 473722 03/21/2024 Open Ferguson US Hodings, Inc dba Ferguson Enterprises $38.89 473723 03/21/2024 Open First Alarm Security & Patrol Inc dba An Allied Un $2,763.05 473724 03/21/2024 Open Forrest L. Story dba Public Sector Excellence $2,400.00 473725 03/21/2024 Open Fresno Oxygen & Welding Suppliers, Inc. $161.98 473726 03/21/2024 Open Genuine Parts Company dba NAPA Auto Parts $127.20 473727 03/21/2024 Open Golden State Truck and Trailer Repair $28,427.98 473728 03/21/2024 Open Granite Rock Co $2,044.97
473729 03/21/2024 Open Green Rubber Kennedy Ag $2,390.48 473730 03/21/2024 Open Green Valley Industrial Supply $16.17 473731 03/21/2024 Open Housing Authority of the County of Monterey $331,000.00 user: Josephine Fernandez Pages: 5 of 13 Tuesday, April 2, 2024 Number Date Status Payee Name
Transaction
Amount
General Account - General Account
Check
City of Salinas
Payment Register
From Payment Date: 3/14/2024 - To Payment Date: 4/2/2024 473732 03/21/2024 Open Hydro Turf $137.70
473733 03/21/2024 Open ID Concepts LLC $1,542.26
473734 03/21/2024 Open Interstate Battery System Inc $2,144.98 473735 03/21/2024 Open Johnson Associates $945.27
473736 03/21/2024 Open JS Inc dba Steinbeck Lodge $114,913.79 473737 03/21/2024 Open Katharine G Bristol dba Kate Bristol Consulting $2,000.00 473738 03/21/2024 Open Kimball Midwest $1,485.42
473739 03/21/2024 Open KMT Ventures LLC dba Valley Bikes $1,000.00 473740 03/21/2024 Open Kosmont & Associates, Inc. dba Kosmont Companies $491.40 473741 03/21/2024 Open Kysmet Security & Patrol $1,092.00 473742 03/21/2024 Open L.C. Action $620.34
473743 03/21/2024 Open L.N. Curtis & Sons $274.84
473744 03/21/2024 Open Lawson Products, Inc $46.68
473745 03/21/2024 Open LAZ KARP Associates, LLC $26,030.56 473746 03/21/2024 Open Leslie Hernandez Petty Cash Custodian $244.52 473747 03/21/2024 Open Matthew G Norton Co dba NWB Salinas LLC $302.00 473748 03/21/2024 Open Matthew G Norton Co dba NWB Salinas LLC $267.00 473749 03/21/2024 Open Matthew G Norton Co dba NWB Salinas LLC $162.00 473750 03/21/2024 Open Matthew G Norton Co dba NWB Salinas LLC $122.00 473751 03/21/2024 Open MBS Business Systems $521.25
473752 03/21/2024 Open MCSI Water Systems Management $735.81 473753 03/21/2024 Open Meyers and Nave $5,043.78
473754 03/21/2024 Open Michael Spencer dba Tire & Wheel World $287.20 473755 03/21/2024 Open MILPA $18,563.55
473756 03/21/2024 Open Miwall Corporation $8,900.00
473757 03/21/2024 Open MJ Communications, Inc $1,443.46 473758 03/21/2024 Open Monterey County Sheriffs Office $129,765.27 473759 03/21/2024 Open Monterey County The Herald $2,403.63 473760 03/21/2024 Open Monterey County Weekly $198.00
473761 03/21/2024 Open Monterey Environmental Solutions and Services $3,050.00 473762 03/21/2024 Open Monterey One Water $335.48
473763 03/21/2024 Open Monterey One Water $10,077.25
473764 03/21/2024 Open Monterey Transfer and Storage Inc $125.50 473765 03/21/2024 Open Motorola Solutions, Inc $22,056.38 473766 03/21/2024 Open My Jeep $932.92
473767 03/21/2024 Open Natividad Medical Foundation $6,350.40 473768 03/21/2024 Open New Image Landscape Company $150.00 473769 03/21/2024 Open O'Reilly Auto Parts $155.13
473770 03/21/2024 Open Office Depot Business Service Division $2,378.03 473771 03/21/2024 Open One Workplace L Ferrari, LLC dba Peninsula Busines $2,962.72 473772 03/21/2024 Open Operation Freedom Paws $208.00
473773 03/21/2024 Open OverDrive, Inc. $20,000.00
user: Josephine Fernandez Pages: 6 of 13 Tuesday, April 2, 2024 Number Date Status Payee Name
Transaction
Amount
General Account - General Account
Check
City of Salinas
Payment Register
From Payment Date: 3/14/2024 - To Payment Date: 4/2/2024 473774 03/21/2024 Open Overhead Door Company Of Salinas $296.39 473775 03/21/2024 Open Pacific Gas and Electric Company $6,104.52 473776 03/21/2024 Open Pacific Gas and Electric Company $187,814.60 473777 03/21/2024 Open Pacific Truck Parts Inc $1,378.74 473778 03/21/2024 Open Pedro C Estrada Dba Estrada Janitorial Service $500.00 473779 03/21/2024 Open Perry Yan $1,100.00
473780 03/21/2024 Open Petsmart $1,093.47
473781 03/21/2024 Open Pure Water $333.25
473782 03/21/2024 Open Quadient Finance USA, Inc dba NeoFunds/TotalFunds $1,742.53 473783 03/21/2024 Open Quality Water Enterprises Inc dba Culligan Water $29.96 473784 03/21/2024 Open Rancho Cielo Youth Center $27,054.87 473785 03/21/2024 Open RDO Equipment Company $445.70
473786 03/21/2024 Open Republic Services of Salinas $619.60 473787 03/21/2024 Open Republic Services of Salinas $1,510.20 473788 03/21/2024 Open Rexel USA, Inc dba Platt Electric Supply $607.44 473789 03/21/2024 Open RouteSmart Technologies Inc $15,232.00 473790 03/21/2024 Open RRM Design Group, A California Corp dba RRM Design $16,226.75 473791 03/21/2024 Open Russell Auria Pest Control Services $345.00 473792 03/21/2024 Open San Diego Police Equipment Company $93,489.09 473793 03/21/2024 Open San Lorenzo Lumber $477.46
473794 03/21/2024 Open Save The Whales $41,695.66
473795 03/21/2024 Open Sentry Alarm System $882.00
473796 03/21/2024 Open Sheppard Mullin Richter & Hampton LLP $50,836.00 473797 03/21/2024 Open Southern Tire Mart LLC $330.00
473798 03/21/2024 Open Star Sanitation Services $163.24 473799 03/21/2024 Open Stephen L Treder dba Magic Bubbles and Balloons $550.00 473800 03/21/2024 Open Sturdy Oil Company $8,470.98
473801 03/21/2024 Open Sunlite Auto Glass, Inc $325.00
473802 03/21/2024 Open Sunstar Media $25.00
473803 03/21/2024 Open T-Mobile USA $25.00
473804 03/21/2024 Open Target Pest Control $50.00
473805 03/21/2024 Open The Litt Law Firm, A Professional Corp $2,812.50 473806 03/21/2024 Open Tiffanys Body Shop $2,634.77
473807 03/21/2024 Open U.S. Bank National Association dba U.S. Bank Equip $344.98 473808 03/21/2024 Open U.S. Bank National Association ND $12,960.55 473809 03/21/2024 Open Underground Service Alert $1,825.04 473810 03/21/2024 Open United Parcel Service $42.81
473811 03/21/2024 Open University Corporation at Monterey Bay $5,774.34 473812 03/21/2024 Open USA Towing $375.00
473813 03/21/2024 Open Valley Saw Shop $142.00
473814 03/21/2024 Open Verizon Wireless $624.11
473815 03/21/2024 Open Verizon Wireless $658.36
user: Josephine Fernandez Pages: 7 of 13 Tuesday, April 2, 2024 Number Date Status Payee Name
Transaction
Amount
General Account - General Account
Check
City of Salinas
Payment Register
From Payment Date: 3/14/2024 - To Payment Date: 4/2/2024 473816 03/21/2024 Open Verizon Wireless $2,182.29
473817 03/21/2024 Open Verizon Wireless $2,341.83
473818 03/21/2024 Open W W Grainger Inc $198.55
473819 03/21/2024 Open Wallace Group A California Corporation $8,092.50 473820 03/21/2024 Open Walmart c/o Capitol One $363.18 473821 03/21/2024 Open WCAF, LLC dba Watsonville Ford $315.88 473822 03/21/2024 Open WCDJR LLC dba Watsonville Chrysler Dodge Jeep Ram $4,884.49 473823 03/21/2024 Open Worldpac $462.13
473824 03/21/2024 Open A.R Mays Construction Inc. $16,500.00 473825 03/21/2024 Open Alicia Bennett Trentelman $16.99 473826 03/21/2024 Open Steven W. Plyler $211.50
473827 03/28/2024 Open Alameda County Sheriff's Office $1,584.00 473828 03/28/2024 Open Alameda County Sheriff's Office $2,766.00 473829 03/28/2024 Open Cassandra Schmidt $441.00
473830 03/28/2024 Open Christopher Knapp $1,382.05
473831 03/28/2024 Open City of Fresno $588.00
473832 03/28/2024 Open David Crabill Jr. $85.00
473833 03/28/2024 Open Forensic Pieces, Inc $485.00
473834 03/28/2024 Open George Escalante $28.00
473835 03/28/2024 Open Jared Reyes $67.00
473836 03/28/2024 Open Kayleen Gomez $441.00
473837 03/28/2024 Open Luis Bravo $259.00
473838 03/28/2024 Open Nicholas Thomas $197.00
473839 03/28/2024 Open Robert Miller $85.00
473840 03/28/2024 Open Ryan Macoubrie $279.00
473841 03/28/2024 Open Sandra Sadduk $241.00
473842 03/28/2024 Open Seth Morten $67.00
473843 03/28/2024 Open 4 Imprint $667.16
473844 03/28/2024 Open Ace Hardware $96.88
473845 03/28/2024 Open Agile Occupational Medicine PC $792.00 473846 03/28/2024 Open Alco Water $7,784.08
473847 03/28/2024 Open Alhambra and Sierra Spring DS Waters of America LP $563.51 473848 03/28/2024 Open Alhambra and Sierra Spring DS Waters of America LP $172.37 473849 03/28/2024 Open Alhambra and Sierra Spring DS Waters of America LP $196.85 473850 03/28/2024 Open Amazon.Com $4,122.13
473851 03/28/2024 Open American Supply Company $2,992.10 473852 03/28/2024 Open Analgesic Services Inc $212.50
473853 03/28/2024 Open Anderson Pacific Engineering Construction Inc. $53,206.24 473854 03/28/2024 Open Andrew McLaughlin $100.00
473855 03/28/2024 Open AutoZone West Inc $223.43
473856 03/28/2024 Open B&N Motors, LLC dba Toyota Salinas $100.39 473857 03/28/2024 Open Baron Augustine $1,600.00
user: Josephine Fernandez Pages: 8 of 13 Tuesday, April 2, 2024 Number Date Status Payee Name
Transaction
Amount
General Account - General Account
Check
City of Salinas
Payment Register
From Payment Date: 3/14/2024 - To Payment Date: 4/2/2024 473858 03/28/2024 Open Bear Electrical Solutions Inc $2,620.00 473859 03/28/2024 Open Bearing Engineering Company $163.61 473860 03/28/2024 Open Berl Enterprises LLC $10,708.21
473861 03/28/2024 Open BFS Landscape Architects $43,657.86 473862 03/28/2024 Open Big W Sales $2,899.77
473863 03/28/2024 Open Brent DeBorde $88.75
473864 03/28/2024 Open Brodart Company $1,437.77
473865 03/28/2024 Open Bruce Bush $100.00
473866 03/28/2024 Open Cadence Team, Inc $15,000.00
473867 03/28/2024 Open California Towing and Transport $125.00 473868 03/28/2024 Open California Water Service $674.53 473869 03/28/2024 Open Canon Solutions America Inc $1,578.51 473870 03/28/2024 Open Carl Warren & Company, LLC $3,997.50 473871 03/28/2024 Open Carlos Hernandez $125.00
473872 03/28/2024 Open Carollo Engineers, Inc $37,952.20 473873 03/28/2024 Open CDW Government LLC $14,673.74
473874 03/28/2024 Open Chris Lane $100.00
473875 03/28/2024 Open Chris Swinscoe $100.00
473876 03/28/2024 Open Cintas $1,586.43
473877 03/28/2024 Open Coast Automotive Warehouse Inc $150.20 473878 03/28/2024 Open Comcast (Business) $621.79
473879 03/28/2024 Open Comfort Control Heating and Sheet Metal $2,650.00 473880 03/28/2024 Open Commercial Truck Company $254.70 473881 03/28/2024 Open CONCERN $6,146.88
473882 03/28/2024 Open Condor Security Of America Inc $9,371.67 473883 03/28/2024 Open Consolidated Electrical Distributors, Inc. $5.83 473884 03/28/2024 Open Copymat $29.72
473885 03/28/2024 Open CPS HR Consulting $4,948.88
473886 03/28/2024 Open CSC Of Salinas $497.89
473887 03/28/2024 Open Dana Cornelison $100.00
473888 03/28/2024 Open Daniel Aledo $150.00
473889 03/28/2024 Open Daniel David Green $100.00
473890 03/28/2024 Open Dataflow Business Systems Inc $8,605.78 473891 03/28/2024 Open Dave Shaw $100.00
473892 03/28/2024 Open David L Crabill $100.00
473893 03/28/2024 Open David Poulin $100.00
473894 03/28/2024 Open Don Chapin Inc $2,503.08
473895 03/28/2024 Open Duraid Mohammed dba HA Construction $23,173.02 473896 03/28/2024 Open E2 Consulting Engineers, Inc $57,498.50 473897 03/28/2024 Open Elani Trejo Petty Cash $65.59
473898 03/28/2024 Open Eric Ruloph $150.00
473899 03/28/2024 Open Fastenal Company $610.45
user: Josephine Fernandez Pages: 9 of 13 Tuesday, April 2, 2024 Number Date Status Payee Name
Transaction
Amount
General Account - General Account
Check
City of Salinas
Payment Register
From Payment Date: 3/14/2024 - To Payment Date: 4/2/2024 473900 03/28/2024 Open Ferguson US Hodings, Inc dba Ferguson Enterprises $375.21 473901 03/28/2024 Open First Alarm Security & Patrol Inc dba An Allied Un $4,791.81 473902 03/28/2024 Open First American Title Company $4,020.52 473903 03/28/2024 Open G2Solutions, Inc $27.75
473904 03/28/2024 Open Gabriel Hernandez $100.00
473905 03/28/2024 Open Genuine Parts Company dba NAPA Auto Parts $787.67 473906 03/28/2024 Open George Lauricella $100.00
473907 03/28/2024 Open Glasswork by Design $860.00
473908 03/28/2024 Open Gold Star Motors dba Gold Star Buick GMC $469.82 473909 03/28/2024 Open Granite Construction Company $39,731.44 473910 03/28/2024 Open Granite Rock Co $8,277.30
473911 03/28/2024 Open Great West Equipment $510.78
473912 03/28/2024 Open Green Rubber Kennedy Ag $23.49
473913 03/28/2024 Open Griffin Structures, Inc $17,749.08 473914 03/28/2024 Open Harris and Associates $109,841.42 473915 03/28/2024 Open Heath Johnson $100.00
473916 03/28/2024 Open Hector Cortez $1,500.00
473917 03/28/2024 Open Henry Gomez $100.00
473918 03/28/2024 Open Hootsuite Inc. $22,877.00
473919 03/28/2024 Open HROD, Inc $7,000.00
473920 03/28/2024 Open Hydro Turf $33.14
473921 03/28/2024 Open Ichelle Herrera $300.00
473922 03/28/2024 Open Ingram Book Company $6,337.63
473923 03/28/2024 Open International Code Council $502.39 473924 03/28/2024 Open Jacqueline Pacelli $100.00
473925 03/28/2024 Open James Bradley Blesso dba 2-Eleven Shields $1,501.26 473926 03/28/2024 Open James Knowlton $100.00
473927 03/28/2024 Open Jesse Pinon $100.00
473928 03/28/2024 Open JJR Construction Inc $157,637.92 473929 03/28/2024 Open John Wider $100.00
473930 03/28/2024 Open Johnson Associates $41.67
473931 03/28/2024 Open Jonathan Barnes $100.00
473932 03/28/2024 Open Juan Romero Jr. dba Exclusive Tinting $300.00 473933 03/28/2024 Open Julian Avelino $150.00
473934 03/28/2024 Open Kassandra Guzman $20.00
473935 03/28/2024 Open Katharine G Bristol dba Kate Bristol Consulting $2,900.00 473936 03/28/2024 Open Keith Emery $100.00
473937 03/28/2024 Open Kenneth Schwener $500.00
473938 03/28/2024 Open Kevin Skinner $100.00
473939 03/28/2024 Open Kimball Midwest $368.93
473940 03/28/2024 Open Kimley Horn And Assoc Inc $10,237.70 473941 03/28/2024 Open L.C. Action $13,219.15
user: Josephine Fernandez Pages: 10 of 13 Tuesday, April 2, 2024 Number Date Status Payee Name
Transaction
Amount
General Account - General Account
Check
City of Salinas
Payment Register
From Payment Date: 3/14/2024 - To Payment Date: 4/2/2024 473942 03/28/2024 Open Leon De Asis $2,000.00
473943 03/28/2024 Open Liebert Cassidy Whitmore $1,529.02 473944 03/28/2024 Open Life Assist $284.31
473945 03/28/2024 Open Marina Horta-Gallegos $151.87
473946 03/28/2024 Open Matthew G Norton Co dba NWB Salinas LLC $302.00 473947 03/28/2024 Open Maze & Associates $26,112.50
473948 03/28/2024 Open Michael Gomez $1,000.00
473949 03/28/2024 Open Michael Groves $100.00
473950 03/28/2024 Open Michele Lea Vaughn $100.00
473951 03/28/2024 Open Mid Minnesota Wire dba GearGrid Corp $2,362.00 473952 03/28/2024 Open Midwest Tape, LLC dba Midwest Tape $1,143.56 473953 03/28/2024 Open Monterey County Health Department $5,601.00 473954 03/28/2024 Open Monterey County The Herald $423.64 473955 03/28/2024 Open Monterey County The Herald $372.84 473956 03/28/2024 Open Monterey County The Herald $325.03 473957 03/28/2024 Open Monterey One Water $63.92
473958 03/28/2024 Open Monterey One Water $319.60
473959 03/28/2024 Open My Chevrolet $25.86
473960 03/28/2024 Open My Jeep $294.89
473961 03/28/2024 Open National Steinbeck Center $1,500.00 473962 03/28/2024 Open NetFile Inc $2,500.00
473963 03/28/2024 Open New Reader's Press $883.87
473964 03/28/2024 Open O'Reilly Auto Parts $328.28
473965 03/28/2024 Open Office Depot Business Service Division $525.67 473966 03/28/2024 Open Oscar Dydasco $100.00
473967 03/28/2024 Open Pacific Gas and Electric Company $4,582.96 473968 03/28/2024 Open Pacific Truck Parts Inc $2,442.18 473969 03/28/2024 Open PARS Retirement Services $542.77 473970 03/28/2024 Open Pavement Engineering, Inc $6,917.50 473971 03/28/2024 Open Pedro C Estrada Dba Estrada Janitorial Service $2,610.00 473972 03/28/2024 Open Place Works Inc $19,786.75
473973 03/28/2024 Open Platinum Auto Glass LLC $300.00
473974 03/28/2024 Open Preferred Alliance Inc. $65.00
473975 03/28/2024 Open Pure Water $40.50
473976 03/28/2024 Open Quality Water Enterprises Inc dba Culligan Water $41.08 473977 03/28/2024 Open Ramundsen Superior Holdings, LLC dba Superion LLC $65,790.25 473978 03/28/2024 Open RDO Equipment Company $1,207.62
473979 03/28/2024 Open Richard Maldonado $100.00
473980 03/28/2024 Open Ricky Williams $100.00
473981 03/28/2024 Open Robert Cox $495.00
473982 03/28/2024 Open S & L Investments dba Salinas Valley ProSquad $618.28 473983 03/28/2024 Open Salinas Urgent Care Doctors On Duty $969.00 user: Josephine Fernandez Pages: 11 of 13 Tuesday, April 2, 2024 Number Date Status Payee Name
Transaction
Amount
General Account - General Account
Check
City of Salinas
Payment Register
From Payment Date: 3/14/2024 - To Payment Date: 4/2/2024 473984 03/28/2024 Open Salinas Valley Ford Inc $788.65
473985 03/28/2024 Open Same Day Shred $240.00
473986 03/28/2024 Open San Diego Police Equipment Company $3,740.31 473987 03/28/2024 Open San Lorenzo Lumber $607.41
473988 03/28/2024 Open Scott Houchin $400.00
473989 03/28/2024 Open Scott Myhre $100.00
473990 03/28/2024 Open Scott Tyler $100.00
473991 03/28/2024 Open Sentry Alarm System $250.00
473992 03/28/2024 Open Shane VanderVeen $400.00
473993 03/28/2024 Open Sheldon Bryan $100.00
473994 03/28/2024 Open Simon Jimenez $100.00
473995 03/28/2024 Open Smartspace Enterprises Inc. dba Smartspace Solutio $4,245.76 473996 03/28/2024 Open Smith and Enright Landscaping $37,114.00 473997 03/28/2024 Open Sonetics Corporation dba Firecom $3,469.82 473998 03/28/2024 Open Stanley Cooper $100.00
473999 03/28/2024 Open Sturdy Oil Company $51,251.82
474000 03/28/2024 Open Sun Rose Housing, LLC $25,000.00 474001 03/28/2024 Open Suthichai Livingston $300.00
474002 03/28/2024 Open Suthided Livingston $100.00
474003 03/28/2024 Open Suzanne Cottle-Gavalla $100.00
474004 03/28/2024 Open Sylvia Marie Ayala $200.00
474005 03/28/2024 Open Target Pest Control $565.00
474006 03/28/2024 Open Ted Koch $100.00
474007 03/28/2024 Open Terminix International LP $747.00 474008 03/28/2024 Open Terry Gerhardstein $100.00
474009 03/28/2024 Open The Bank Of New York Mellon $1,500.00 474010 03/28/2024 Open Todd Hearnsberger dba TH Electric $120.00 474011 03/28/2024 Open Todd Swinscoe $100.00
474012 03/28/2024 Open Transportation Agency for MOCO - TAMC $47,477.92 474013 03/28/2024 Open Tri County Fire Protection $438.19 474014 03/28/2024 Open U.S. Bank National Association ND $9,931.56 474015 03/28/2024 Open Uline, Inc $1,615.56
474016 03/28/2024 Open University Corporation at Monterey Bay $600.00 474017 03/28/2024 Open Ursulla Scardina $399.00
474018 03/28/2024 Open Valley Saw Shop $268.19
474019 03/28/2024 Open Valley Trophies and Detectors $36.05 474020 03/28/2024 Open Veritiv Operating Company Formerly xpedx $194.34 474021 03/28/2024 Open Verizon Wireless $3,953.70
474022 03/28/2024 Open Verizon Wireless $1,090.11
474023 03/28/2024 Open Verizon Wireless $6,606.11
474024 03/28/2024 Open Verizon Wireless $650.93
474025 03/28/2024 Open Verizon Wireless $317.55
user: Josephine Fernandez Pages: 12 of 13 Tuesday, April 2, 2024 Number Date Status Payee Name
Transaction
Amount
General Account - General Account
Check
City of Salinas
Payment Register
From Payment Date: 3/14/2024 - To Payment Date: 4/2/2024 474026 03/28/2024 Open Verizon Wireless $3,953.24
474027 03/28/2024 Open W W Grainger Inc $3,784.40
474028 03/28/2024 Open Wallace Group A California Corporation $11,882.50 474029 03/28/2024 Open Walmart c/o Capitol One $439.45 474030 03/28/2024 Open WCAF, LLC dba Watsonville Ford $1,440.64 474031 03/28/2024 Open WCDJR LLC dba Watsonville Chrysler Dodge Jeep Ram $1,104.52 474032 03/28/2024 Open Worldpac $54.14
474033 03/28/2024 Open YWCA of Monterey County $8,048.02 $4,661,531.09Type Check Totals:

General Account - General Account Totals
user: Josephine Fernandez Pages: 13 of 13 Tuesday, April 2, 2024 City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#24-113, Version: 1
Behavioral Health Bridge Housing Program - Strategic Enhancements Grant Application Approve a Resolution authorizing the Mayor to submit a letter of support for the County of Monterey Behavioral Health Department’s Behavioral Health Bridge Housing Program - Strategic Enhancements grant application; and should grant funds be awarded, directing staff to return to the City Council with City/County partnership agreements for consideration.

City of Salinas Printed on 4/4/2024Page 1 of 1
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CITY OF SALINAS

COUNCIL STAFF REPORT
Th

DATE: APRIL 9, 2024
DEPARTMENT: COMMUNITY DEVELOPMENT
FROM: LISA BRINTON, DIRECTOR
BY: FRANCISCO BRAMBILA, ACTING PLANNING MANAGER
TITLE: BEHAVIORAL HEALTH BRIDGE HOUSING PROGRAM -

STRATEGIC ENHANCEMENTS GRANT APPLICATION

RECOMMENDED MOTION:

A motion to approve a Resolution:

1. Authorizing the Mayor to submit a letter of support for the County of Monterey Behavioral Health Department ’s Behavioral Health Bridge Housing Program - Strategic Enhancements grant application; and

2. Should grant funds be awarded, directing staff to return to the City Council with City/County partnership agreements for consideration.

EXECUTIVE SUMMARY:

In March 2024 the City became the owner of El Rey Motel, located at 443 W. Market Street (Property). The America Rescue Plan Act (ARPA) program funded the purchase with the aim of converting Property’s 26 units into permanent supportive housing. During the escrow period, the County of Monterey (County) approached the City with the opportunity to partner on an application to the California Department of Health Care Services (DHCS) for the Behavioral Health Bridge Housing (BHBH) – Strategic Enhancement (Round 3) Program. BHBH program’s objective is to provide supportive services and housing navigation to assist people who have serious behavioral health conditions and are experiencing homelessness . Successful applications can receive up to $2,000,000 for site renovation and up to $5,000,000 for two years of program operations, including supportive services. El Rey Motel has been identified as a potential program site. If awarded, the City would utilize grant fund to renovate El Rey Motel to provide up to 26 non-congregate interim housing units. Through an agreement, t he County Behavioral Health Department would use grant operating grant funds for program operations and the provision of supportive services including mental health, substance abuse treatment and housing navigation.

BACKGROUND:

Over the past several years, the City of Salinas has prioritized expanding the supply of non - congregate housing to meet the needs of people who are unhoused in our community. This includes the SHARE Center, Chinatown Navigation Center Sprung Shelter, and the Emergency Motel Program. However, long wait lists attest to the community needs for additional emergency, Page | 2
transitional and affordable permanent housing. The City acquired El Rey Motel with the objective of converting it into permanent housing. A site inspection assessment determined that the Property requires substantial renovation to achieve this conversion. The City’s consultant, CSG estimates a cost of $125,000 per unit.

During the escrow period the County’s Behavioral Health Department approached the City with the opportunity to partner on an application to the DHCS for the BHBH - Round 3 Program. The Program can provide up to $2,000,000 for site renovations and an additional $5,000,000 for two years of program operations to provide non-congregate interim housing for individuals experiencing homelessness who have behavioral health conditions.

City and County staff are exploring a partnership in which the City would receive grant funds for site renovations. The City would be responsible for renovating the 26 units and site improvements.

The renovated Property would then be leased to the County to contract the operation of a non- congregate interim housing program for a period of two years.

The timeline for application submission and award notification is as follows:

Event Date
Application open February 2, 2024
Application due April 10, 2024
Conditional awards announced July 2024
Contracts execution Within 60 days of receipt
The submission of letter of support will demonstrate the City’s interest in a partnership with the County and its endorsement of the application. Further negotiations and collaboration between the City and County will be necessary to finalize a formal agreement, which will then be presented to the City Council for final consideration and approval, should the grant funds be awarded.

CEQA CONSIDERATION:

Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).

In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Because the proposed action and this matter have no potential to cause any effect on the environment, or because it falls within a category of activities excluded as projects pursuant to CEQA Guidelines section 15378, this matter is not a project. Because the matter does not cause a direct or foreseeable indirect physical change on or in the environment, this matter is not a project. Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.

STRATEGIC PLAN INITIATIVE:

BHBH - Round 3 Program grant aligns with the City of Salinas’ Strategic Plan 2022-2025 goals and strategies for Housing and Affordable Housing. Grant funds received by the City would support the renovation of 26 uni ts for non-congregate interim housing, supportive services, and Page | 3
housing navigation to assist people who have serious behavioral health conditions and are experiencing homelessness.

DEPARTMENTAL COORDINATION:

The Housing and Community Development Division of the Community Development Department has led discussions with the County and prepared this time. Should the grant be awarded, support from the Legal and Finance Departments will be required to review and develop partnership agreements between the City and County, and to set up financial accounting for a new grant.

FISCAL AND SUSTAINABILITY IMPACT:

There will be no immediate impact to the General Fund by supporting the submission of an application for the BHBH - Round 3 Program grant . Staff is working with CSG Consultants to refine cost estimates for Property renovation. If awarded, up to $2,000,000 in grant funds could help offset renovation costs and conversion of the Property from its former motel use to interim non-congregate housing. However, full renovation costs are yet to be determined.

ATTACHMENTS:

1. Resolution

2. Draft Letter of Support

3. Request for Application

RESOLUTION NO. (N.C.S.)

A RESOLUTION OF THE SALINAS CITY COUNCIL AUTHORIZING THE MAYOR

TO SUBMIT A LETTER OF SUPPORT TO THE COUNTY OF MONTEREY

BEHAVIORAL HEALTH DEPARTMENT FOR THE BEHAVIORAL HEALTH

BRIDGE HOUSING PROGRAM - STRATEGIC ENHANCEMENTS GRANT

APPLICATION

WHEREAS, the City of Salinas (City) utilized funds from the America Rescue Plan Act (ARPA) program to purchase El Rey Motel, located at 443 W. Market St reet (Property) with the aim of converting its 26 units into permanent supportive housing; and WHEREAS, initial inspection assessment determined that the Property r equires substantial renovation to achieve this conversion; and
WHEREAS, during the acquisition period the County of Monterey (County) approached the City with the opportunity to partner on an application to the California Department of Health Care Services (DHCS) for the Behavioral Health Bridge Housing (BHBH) – Strategic Enhancement (Round 3) Program; and
WHEREAS, BHBH program’s objective is to provide supportive services and housing navigation to assist people who have serious behavioral health conditions and are experiencing homelessness; and
WHEREAS, if awarded, BHBH - Round 3 Program could provide up to $ 2,000,000 for the renovations of the El Rey Motel and an additional $5,000,000 for two years of program operations; and
WHEREAS, the County intends to submit an application by April 10, 2024 deadline and is requesting a letter of support for this proposed program from the City; WHEREAS, project t he City of Salinas has determined that the proposed action of providing a letter of support and exploring and negotiating a partnership with the County is not a is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378). Any subsequent discretionary projects resu lting from this action will be assessed for CEQA applicability.

NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council authorizes the Mayor to submit a letter of support for the County of Monterey Behavioral Health Department’s Behavioral Health Brid ge Housing Program - Strategic Enhancements grant application, and should grant funds be awarded, direct s staff to return to the City Council with City/County partnership agreements for consideration.

PASSED AND APPROVED this 9th day of April 2024, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

________________________
Kimbley Craig, Mayor

ATTEST:

_________________________
Patricia M. Barajas, City Clerk

April 9, 2024

Kathryn Eckert
County of Monterey
Behavioral Health Bureau Chief / Behavioral Health Director 1270 Natividad Road
Salinas, CA 93906
Re: Support for Behavioral Health Bridge Housing (BHBH) Round 3 Application Dear Katy:

The City of Salinas is writing in support of the County of Monterey’s State of California Department of Health Care Services (DHCS) Behavioral Health Bridge Housing (BHBH) Strategic Enhancements (Round 3) application. The requested BHBH funding is much needed to help a highly vulnerable group of unhoused individuals secure the services and the supports they need to transition to permanent housing.

Approximately 50% of the people experiencing home lessness in Monterey County are in the City of Salinas, so this project will help meet an urgent need for expanded interim housing inventory in our community.

Just this month, the City closed escrow on the acquisition of the El Rey Motel, a 26-unit property on West Market Street, with the intention to convert the property to permanent supportive housing.

We are delighted to partner with Monterey County Behavioral Health in your application to DHCS to secure funding through BHBH Round 3 for funds for renovation of the El Rey property and for operating funding through June 30, 2027. This application leverag es $3,644,000 in funding from American Rescue Plan Act (ARPA) that the City utilized for the acquisition of the property.

The City enthusiastically supports this proposal and hope the State will look favorably on this request.

Sincerely,

Kimbley Craig
Mayor

California Department of
Health Care Services
Behavioral Health Bridge Housing Program
Round 3: County Behavioral Health
Agencies — Strategic Enhancements
R
equest for Applications (RFA)
BHBH Program Round 3 County BHA RFA
2 I. OVERVIEW . ...................................................................................................................................... 2 II. INTRODUCTION AND BACKGROUND . ......................................................................................... 2 III. ELIGIBILITY AND FUNDING DISTRIBUTION . ............................................................................... 3 IV. PROGRAM DESCRIPTION . ............................................................................................................. 4 V. ADMINISTRATIVE REQUIREMENTS . ............................................................................................ 8 ATTACHMENT A: MAXIMUM COUNTY FUNDING .................................................................................... 9 ATTACHMENT B: DEFINITIONS .............................................................................................................. 10 ATTACHMENT C: ALLOWABLE BHBH PROGRAM ACTIVITIES .......................................................... 13 ATTACHMENT D: APPLICATION QUESTIONS ....................................................................................... 18 ATTACHMENT E: BUDGET INSTRUCTIONS .......................................................................................... 21 I. Overview
Opportunity and
Focus
This third round of Behavioral Health Bridge Housing (BHBH) Program funding will provide $265,000,000 to county behavioral health agencies (BHAs) for use in the expanded implementation of bridge housing services for Californians experiencing homelessness who have serious behavioral health conditions (a serious mental illness and/or substance use disorder). Counties may apply for Track 1: BHBH Program Operations or both Track 1 and Track 2: Start-Up Infrastructure awards.

Eligible Entities California county BHAs with a BHBH Program contract executed under the first round of funding prior to April 10, 2024.

Application Timeline Applications will be accepted until April 10, 2024, 4:00 p.m. Pacific Time (PT).

Application Form Accessible on SurveyMonkey Apply starting February 2, 2024 Awards Announced July 2024
II. Introduction and Background
Through the Behavioral Health Bridge Housing (BHBH) Program, the California Department of Health Care Services (DHCS) will provide $1.5 billion in funding to operate bridge housing settings to address the immediate and sustainable housing needs of people experiencing homelessness who have serious behavioral health conditions, including a serious mental illness (SMI) and/or substance use disorder (SUD). The program, which was signed into law in September 2022 under Assembly Bill (AB) 179 (Ting, Chapter 249, Statutes of 2022) and subsequently Senate Bill (SB) 101 (Skinner, Chapter 12, Statutes of 2023), provides funding through June 30, 2027. All BHBH Program funding is subject to any adjustments in budget development.

California has provided significant capital funding to create housing and treatment settings in recent years, including through programs such as Homekey, the Community Care Expansion program, and the Behavioral Health Continuum Infrastructure Program. The BHBH Program Round 3 County BHA RFA
3 BHBH Program is designed to complement these capital investments. In contrast to capital funding programs (listed above), the BHBH Program primarily provides operational and supportive services funding to expand bridge housing implementation.

The primary focus of the BHBH Program is to help people experiencing homelessness who have serious behavioral health conditions that prevent them from accessing help and moving out of homelessness. County behavioral health agencies (BHAs) applying for funding will be expected to clearly demonstrate how they will reach the historically underserved client populations that are most in need of supportive services.

This Round 3 Request for Applications (RFA) provides county BHAs an opportunity to apply for strategic enhancement funds to further meet the goals of the BHBH Program as described in the BHBH Program Round 1: County BHAs RFA (Round 1 RFA). Program requirements and background are described in that RFA. Through this RFA, county BHAs with BHBH programs can apply for additional funds for strategic enhancements and to meet the needs of people experiencing homelessness and serious behavioral health conditions.

DHCS has engaged Advocates for Human Potential, Inc. (AHP), a consulting and research firm focused on improving health and human s
ervices systems, to serve as administrative entity
supporting the implementation of the BHBH Program and to provide general grant training and technical assistance (TTA) during the application process and throughout the life of the project.

AHP has engaged with additional consultants to further support Program implementation.

III. Eligibility and Funding Distribution
BHBH Program funding is divided among multiple RFAs. This RFA is focused on the third round of funding, totaling $265,000,000, and is available to county BHAs that have accepted funding in the first round. To be eligible for this Round 3 funding, a county BHA must have an executed contract for BHBH Program funding for the first (noncompetitive) round prior to the April 10, 2024, Round 3 application due date. Eligible county BHAs may receive bonus points for partnering with Tribal entities and/or serving people from non-funded BHBH counties to maximize the reach of this round of funding.

Available maximum funding will be awarded for two tracks based on county size, as outlined in Table 1, below, and in Attachment A. Eligible county BHAs may apply for funding through Track 1: BHBH Program Operations or both Track 1 and Track 2: Start-Up Infrastructure. To determine the funding caps in each track, DHCS assessed the project budgets proposed under the first round of funding, identifying an approximate project cost.

These funds may not supplant existing federal, state, or county funds used to provide housing or services, including through Medi-Cal (including Enhanced Care Management, Targeted Case Management, and Community Supports), programs funded under the Mental Health Services Act, federally funded programs, or other state or local programs.

County BHAs are encouraged to collaborate, where feasible, with neighboring counties’ agencies, as well as with area Continuums of Care (CoCs) and other agencies that address homelessness. Counties may work directly with Tribal entities and with other county BHAs to create regional models.

BHBH Program Round 3 County BHA RFA
4 Applicants are required to submit a budget as part of their application.

Table 1. Funding Distribution (See Attachment A for a list of counties by size.) Allowable Expenditures Total Funds
Available
Project Funding Cap
by County Size
Track 1: Shelter, interim housing, rental
assistance programs and/or auxiliary funding
for assisted living, and housing navigation.

Up to 5 percent may be spent on outreach
and engagement.
$212,000,000 Small: up to $1.5 million
Medium: up to $5 million
Large: up to $10 million
Los Angeles: up to $55 million
Track 2: The purchase and renovation of
existing structures. Must include a Track 1
application to support operations.
$53,000,000 S mall: up to $1.5 million
Medium: up to $2 million
Large: up to $5 million
Los Angeles: up to $14 million
Total $265,000,000
Note: County BHAs that apply for Track 2 funding must submit a corresponding Track 1 application to support the operations of the Track 2 project.

IV. Program Description
BHBH Program Goals and Objectives
The BHBH Program builds on the California Health and Human Services Agency’s (CalHHS’s) Guiding Principles & Strategic Priorities and enables DHCS and its grantees to meaningfully contribute to the implementation of the California Interagency Council on Homelessness’s Action Plan for Preventing and Ending Homelessness in California.

The following priorities drive the implementation of the BHBH Program:
• Thi
s is a critical need, and the focus is on immediate and sustainable solutions. • C
ollaboration will complement ongoing state, county, and tribal efforts to address homelessness.
• B
HBH Program settings will provide supportive services and housing navigation to assist peopl
e who have serious behavioral health conditions and are experiencing hom
elessness.

Populations Served
County BHAs must serve individuals with serious behavioral health conditions, including SMI and/or SUD, who are experiencing homelessness. (See Attachment B for definitions of “serious behavioral health condition” and “homeless.”) Counties are encouraged to consider the specific needs of populations that are historically more impacted by housing discrimination and homelessness.

BHBH Program Round 3 County BHA RFA
5 The passage of Senate Bill (SB) 1338 (Umberg, Chapter 319, Statutes of 2022), which established the Community Assistance, Recovery, and Empowerment (CARE) Program, adds Section 5982(b) to the Welfare and Institutions Code (WIC) to stipulate that CARE Program participants be prioritized for any appropriate bridge housing funded by the BHBH Program.

BHBH Program design and implementation efforts will be coordinated with CalHHS and DHCS CARE Program planning efforts to ensure counties prioritize BHBH Program funding at the local level for this population.

Program Requirements
All of the minimum Administration Requirements; Bridge Housing Eligible Uses and Requirements; Bridge Housing Start-Up and Infrastructure Requirements; and Reporting, Monitoring, and Communications Requirements outlined in the BHBH Program Round 1:

County BHAs RFA (pages 5-7) and BHBH Program contract are required for BHBH Program Round 3 strategic enhancements. Additionally, please review carefully the BHBH Program requirements for each track, below.

Tracks Overview
DHCS has identified two tracks for BHBH Program funding:
• T
rack 1: BHBH Program Operations
• B
ridge Housing Outreach and Engagement
• B
ridge Housing
 S
helter
 Inter
im housing
 R
ental assistance
 A
uxiliary funding in assisted living settings
• H
ousing Navigation (required for all BHBH participants)
• T
rack 2: Bridge Housing Start-Up Infrastructure
The selection of the best methods for the strategic enhancements of the BHBH Program will depend on the unique needs and resources of each county, but all county BHAs must meet the program requirements as described below and in Attachment C. More detailed information about the types of housing, activities, and costs BHBH Program funds can support in both tracks is included in Attachment C.

Track 1: BHBH Program Operations and Requirements
BHBH Program Track 1 funds will be spent on the costs of operating bridge housing that serves people with serious behavioral health conditions who are also experiencing homelessness, using best practices in the delivery of bridge housing.

The BHBH Program Track 1 supports bridge housing settings, including necessary housing operation costs (e.g., facility rent, utilities, Wi-Fi, insurance, onsite staffing, repairs, food, hygiene products), as well as the costs for additional services to support participants’ housing stability and retention and wellness. Bridge housing settings may be leased or owned by the county or by contracted partners.

BHBH Program Round 3 County BHA RFA
6 See Attachment C, Round 1: County BHAs RFA, and BHBH Program contracts including Attachment F – Special Real Estate Requirements for additional BHBH Program operations requirements, all of which also apply to and are required for Round 3: Strategic Enhancements funds.

Track 2: Start-Up Infrastructure and Requirements
County BHAs applying for start-up infrastructure funding must demonstrate that they will be able to support the corresponding operations. Therefore, those counties must also meet the requirements outlined under Track 1: BHBH Program Operations, above, in addition to the following:
• Complete
all bridge housing start-up infrastructure activities and make beds available within 1 year of contract execution.
• Limi
t costs to a maximum of $75,000 per bed.

Applicants that need less than $25,000 for minor renovations or applications may reques t these funds as a Track 1 direct cos t (see page 23). See Attachment C, Round 1: County BHAs RFA, and BHBH Program contracts for additional start-up infrastructure requirements, all of which also apply to and are required for Round 3: Strategic Enhancements funds.

Application Process
The application and attachments, along with instructions for submitting the completed application, can be found online. Applications will be accepted electronically beginning on February 2
, 2024. Applications may not be hand delivered or mailed. The deadline for all applications is April 10, 2024, at 4:00 p.m. PT. DHCS will not accept any funding applications after the due date.

Table 2.

Round 3 Timeline*
Event Date
Round 3: County BHAs — Strategic
Enhancements RFA released
January 16, 2024
Informational webinar—please register here February 15, 2024, 10:00 a.m. PT Application open February 2, 2024
County BHA applications due† On or before April 10, 2024, 4:00 p.m. PT County BHA conditional awards announced July 2024
Contracts/contract modifications executed Within 60 days of county BHA’s receipt of initial contract/contract modification language
*Timeline subject to change at DHCS’s discretion.
†DHCS will not accept any funding applications after the due date.

County BHAs may submit a project proposal for Track 1 or for both Tracks 1 and 2 combined.

Note: proposals for Track 2: Start-Up Infrastructure only will not be accepted. Each application will be evaluated uniquely for award as identified in Table 1. Reviewing applications at a program level will allow for more funding flexibility for statewide distribution.

Information provided by the applicant can be made available for public review, unless otherwise exempted by law (Inspection of Public Records, Chapter 3.5, Division 7, Government Code). 7 BHBH Program Round 3 County BHA RFA
Application Instructions
The BHBH Program is designed to allow county BHAs to implement the most appropriate strategies for their communities while adhering to responsive best practices and using funds appropriately, as intended by law, and within the parameters of DHCS guidance. These are competitive funds and county BHAs must respond to all questions, address the minimum program requirements, and describe their proposed plan and budget in detail. Program proposals must clearly describe the rationale for the selection of the chosen intervention(s).The BHBH Program application uses a fillable form on an online application portal hosted by SurveyMonkey Apply, accessible here. Before beginning the application, please review the application questions in Attachment D. To complete the required budget, please follow the budget instructions in Attachment E. Use the Excel template available online and upload the budget and budget narrative to the application portal. Within 24 hours of submission, you will receive an email confirming receipt of the complete application. If you do not receive the email confirmation, return to the application and make sure that you have fully submitted it.

Informational Webinar
A webinar on February 15, 2024, at 10:00 a.m. PT will provide further information about the Round 3: Strategic Enhancements RFA. Registration is required for those planning to attend.

The webinar will be recorded and posted on the BHBH Program website.

Questions
Please submit questions related to the RFA or the application instructions, including technical questions related to the online application portal, to the BHBH Program Round 3 help desk.

Reasonable Accommodations
DHCS will provide assistive services such as reading or writing assistance and conversion of the RFA, questions and answers, RFA addenda, or other Administrative Notices to Braille, large print, audiocassette, or computer disk as needed. To request copies of written materials in an alternate format, please send an email to [email protected] or call (323) 545-6202.

Award Process
Successful applicants will be notified by email of a conditional award. AHP will schedule meetings with conditional awardees to discuss the contracting process, including development of the statement of work and payment schedule. The contracting process may entail either a contract modification to the existing BHBH Program contract or a new contract with AHP. All applicants must sign the contract or contract modification for final execution/approval within 60 days of receipt. The final agreement must be signed, returned, and fully executed with AHP before funding will be made available.

Appeals
Applicants submitting a response to this RFA may not protest or appeal the award. All award decisions are final.

State’s Rights

1. If deem ed necessary by DHCS, DHCS, directly or through AHP, may collect additional applicant documentation, signatures, missing items, or omitted BHBH Program Round 3 County BHA RFA

8 information during the application review process. DHCS will advise the applicant by email or in writing of any documentation that is required and the submission timeline.

Failure to submit the required documentation in a manner DHCS deems responsive by the date and time indicated may lead DHCS to find the applicant nonresponsive and eliminate the application from further BHBH Program funding consideration.

2. The submission of a response to this RFA does not obligate DHCS to make a contract award.

3. DHCS reserves the right to deem incomplete responses as nonresponsive to the RFA requirements.

4. DHCS reserves the right to modify or cancel the RFA process at any time.

5. Any of the following may cause DHCS to reject a response from further consideration:
a. Failure to meet the state applicant requirements by the submission deadline. b. Failure to comply with a request to submit additional documentation in a timely manner.
c. Failure to comply with all performance requirements, terms, conditions, and/or exhibits that are being prepared for the resulting contract.

V. Administrative Requirements
All administrative requirements outlined in the Round 1: County BHAs RFA and the BHBH Program contract are required for Round 3: Strategic Enhancements funding. This includes Annual Review and Program Modifications, Reporting Requirements, Participation in Monitoring and TTA, and Accessibility and Nondiscrimination as described in Round 1: County BHAs RFA (pages 11-14).

BHBH Program Round 3 County BHA RFA
9 Attachment A: Maximum County Funding
The maximum amount of BHBH Program Round 3: Strategic Enhancements funding for any county is based on population size. For purposes of this RFA, DHCS is using the following county sizes, by population:

Size Counties Maximum Amount
Track 1: BHBH Program
Operations
Maximum Amount
Track 2: Start-Up
Infrastructure
Small
Amador, Calaveras,
Colusa, Del Norte, El
Dorado, Glenn, Humboldt,
Imperial, Inyo, Kings, Lake,
Lassen, Madera,
Mendocino, Modoc, Napa,
Nevada, San Benito,
Shasta, Siskiyou, Sutter,
Tehama, Trinity, Tuolumne,
Yuba
Up to $1.5 million Up to $1.5 million
Medium Butte, Marin, Merced,
Monterey, Placer, San Luis
Obispo, San Mateo, Santa
Barbara, Santa Cruz,
Solano, Sonoma,
Stanislaus, Tulare, Yolo
Up to $5 million Up to $2 million
Large
Alameda, Contra Costa,
Fresno, Kern, Orange,
Riverside, Sacramento, San
Bernardino, San Diego, San
Francisco, San Joaquin,
Santa Clara, Ventura
Up to $10 million Up to $5 million
Los Angeles Up to $55 million Up to $14 million X-Large BHBH Program Round 3 County BHA RFA

10 Attachment B: Definitions
Bridge Housing
For purposes of the BHBH Program, “bridge housing” is defined as short- and mid-term residential programs with a goal to connect individuals to long-term housing stability. The BHBH Program uses a broad definition of “bridge housing” that may include, and may not be limited to, emergency shelter, interim housing, rental assistance, and auxiliary funding in assisted living settings. See Attachment C for more details on bridge housing types. BHBH settings must offer supportive services that address the housing stability needs of participants. County BHBH programs are low barrier and use harm reduction strategies and Housing First principles.

However, when indicated, funding may be used to support recovery residences and sober living environments for individuals with significant substance use disorder (SUD) needs. Bridge housing must meet the ESG Minimum Habitability Standards and, when possible and as applicable, should also meet CoC Housing Quality Standards.

Family
“Family” includes, but is not limited to, regardless of marital status, actual or perceived sexual orientation, or gender identity, any group of persons presenting for assistance together with or without children and irrespective of age, relationship, or whether or not a member of the household has a disability. A child who is temporarily away from the home because of placement in foster care is considered a member of the family. (Source: HUD Continuum of Care Program FAQ)
Homeless
For purposes of the BHBH Program, the definition of “homeless” is based on the definition used in the Enhanced Care Management program (ECM Policy Guide, September 2023, pages 11- 12), as outlined below.

An individual or family experiencing homelessness is defined as meeting one or more of the following conditions:
• “Lacking a fixed, regular, and adequate nighttime residence; • Having a primary residence that is a public or private place not designed for or ordinarily used as a regular sleeping accommodation for human beings, including a car, park, abandoned building, bus or train station, airport, or camping ground;
• Living in a supervised publicly or privately operated shelter, designed to provide temporary living arrangements (including hotels and motels paid for by federal, state, or local government programs for low-income individuals or by charitable organizations, congregate shelters, and transitional housing); • Exiting an institution into homelessness (regardless of length of stay in the institution);
• Will imminently lose housing in [the] next 30 days;
• Fleeing domestic violence, . . . sexual assault, stalking, and other dangerous, traumatic, or life-threatening conditions relating to such violence”

Housing First
Housing First is defined in WIC Section 8255 (11)(d)(1)-(2)(A) as “the evidence-based model that uses housing as a tool, rather than a reward, for recovery and that centers BHBH Program Round 3 County BHA RFA

11 on providing or connecting homeless people to permanent housing as quickly as possible.

Housing First providers offer services as needed and requested on a voluntary basis and do not make housing contingent on participation in services. Housing First includes time-limited rental or services assistance, so long as the housing and service provider assists the recipient in accessing permanent housing and in securing longer-term rental assistance, income assistance, or employment.”
Consistent with the national Housing First model and WIC Section 8255, abstinence from alcohol or other substances cannot be a requirement or prerequisite for housing funded by the BHBH Program, nor can the use of alcohol or other substances in and of itself be grounds for eviction; services are informed by a harm reduction philosophy that recognizes drug and alcohol use and SUD as a part of tenants’ lives. Tenants are engaged in nonjudgmental communication regarding drug and alcohol use, offered education regarding how to avoid risky behaviors and engage in safer practices, and connected to optional evidence-based treatment. However, when indicated, funding may be used to support recovery residences and sober living environments for individuals with significant SUD needs.

Housing Navigation
Housing navigation is an integral part of the process of assisting people in removing barriers to housing, identifying housing options, resources, and services. Housing navigators work with individuals to help them find, move in to, and retain affordable housing. They also develop relationships with community partners, other service providers, agencies offering housing subsidies, and property owners and managers. Navigators help individuals eliminate or reduce the impact of personal housing barriers such as criminal records, poor credit, or prior housing judgments due to eviction. Navigators also assist with transportation needs, application fees, and/or utility payments. Additionally, housing navigators may assist in identification and reporting of instances of housing discrimination. They may link individuals with bridge housing and housing subsidy agencies and assist them in completing applications. They may also work with property owners and public housing authorities to facilitate approvals, assisting with documentation, timely inspections, and corrective action requests.

Mid-Term
See Short-Term.

Serious Behavioral Health Condition
The BHBH Program eligibility criteria are adapted from the Specialty Mental Health Services (SMHS) access criteria (BHIN 21-073) and the Drug Medi-Cal Organized Delivery System/Drug Medi-Cal access criteria (BHIN 21-071; BHIN 23-001), including all CARE Program participants.

There are no age restrictions on BHBH Program participants. To be eligible for a BHBH Program-funded project, an individual must meet one of the following criteria:

1. The individual has one or more of the following:
a. Significant impairment, where “impairment” is defined as distress, disability, or dysfunction in social, occupational, or other important activities, including education and family relationships
b. A reasonable probability of significant deterioration in an important area of life functioning
c. A need for SMHS, regardless of presence of impairment (for individuals under age 21)
AND
BHBH Program Round 3 County BHA RFA

12 The individual’s condition, as defined in a, b, and/or c, is due to either of the following:
a. A diagnosed mental and/or substance-related or addictive disorder, according to the criteria of the current editions of the Diagnostic and Statistical Manual of Mental Disorders (DSM) and the International Statistical Classification of Diseases and Related Health Problems (ICD)
b. A suspected mental and/or substance-related or addictive disorder that has not yet been diagnosed
OR

2. The individual has at least one of the following:
a. At least one diagnosis from the current edition of the DSM for Substance-Related and Addictive Disorders, with the exception of Tobacco-Related Disorders and Non-Substance-Related Disorders
b. At least one suspected diagnosis from the current edition of the DSM for Substance-Related and Addictive Disorders, with the exception of Tobacco- Related Disorders and Non-Substance-Related Disorders
OR

3. The individual is a CARE Program participant, regardless of whether they meet the criteria in paragraph (1) or (2), above.

Short-Term and Mid-Term
For purposes of the BHBH Program, “short-term” is defined as less than 90 days and “mid-term” is a period between 90 days and 2 years, with the possibility of a 1-year extension. Because the BHBH Program sunsets on June 30, 2027, its funds cannot be used to support longer-term housing or rental assistance. County BHAs are encouraged to allow flexible lengths of stay in bridge housing settings to ensure housing navigation and placement services can take place and that individuals are exited to permanent housing to the greatest extent possible.

Supportive Services
Supportive services are those services necessary to help program participants obtain and maintain housing, manage symptoms of serious behavioral health conditions, and support recovery and wellness. Examples include peer support, employment assistance, culturally defined practices, transportation assistance, and group and individual activities that promote a sense of purpose and community participation. Services covered by Medi-Cal cannot be paid for with BHBH Program funding. BHBH funds cannot be used as a match for Medi-Cal services.

Counties must leverage Medi-Cal to the greatest extent possible, through use of California Advancing and Innovating Medi-Cal programs including Enhanced Care Management and the housing-related Community Supports.

BHBH Program Round 3 County BHA RFA

13 Attachment C: Allowable BHBH Program Activities
The goal of the BHBH Program is to expand the available bridge housing to support individuals with serious behavioral health conditions. The following activities are allowable uses of BHBH Program funds for meeting the program requirements as discussed in sections IV and V. This list is not intended to be comprehensive. Any additions to this list must be preapproved by DHCS.

Track 1: Bridge Housing Operations
For purposes of the BHBH Program, “bridge housing” is defined as short- and mid-term residential options that serve as a bridge to longer-term housing (see Attachment B). Bridge housing must meet the ESG Minimum Habitability Standards and, when possible and as applicable, should also meet CoC Housing Quality Standards (HQS). All bridge housing settings must include supportive services for residents to use voluntarily.

County BHAs and their partners may provide bridge housing through any of several methods, includi
ng directly operating or contracting for shelter/interim housing beds, providing short- or mid-term rental assistance, or offering auxiliary funding in assisted living. Counties may work with homelessness service providers to expand capacity and/or provide necessary supports and accommodations so individuals with serious behavioral health conditions can succeed in programs originally designed for the broader population experiencing homelessness. BHBH programs must be developed in a manner that allows for choice, enables people to stay in their “home” communities, and provides for community integration in accordance with all applicable federal and state regulations.

When not covered by another funding source (due to the restrictions of non-supplantation), allowable costs for BHBH settings include necessary housing operation costs (e.g., facility rent, utilities, Wi-Fi, insurance, onsite manager, repairs, food, hygiene products) and the costs for supportive services to increase the likelihood of participants’ housing stability and retention.

Funds may be used to support the development of partnerships and create a model to administer rental subsidies. Expenditures related to pet accommodations are allowable.

BHBH models or housing types should be selected based on community needs and gaps and may include shelter/interim housing, rental assistance coupled with supportive services, and/or auxiliary funding in assisted living settings. All must include housing navigation for individual sustainability.

BHBH is provided through the Shelter, Interim Housing, Rental Assistance, Auxiliary Funding in Assisted Living and Housing Navigation housing types described below; BHBH includes housing navigation as described below.

Shelter/Interim Housing. Shelter or interim housing is intended to be of short- or mid-term duration, for individuals preparing to move into longer-term housing options such as Permanent Supportive Housing or other stable living situations. For purposes of the BHBH Program, this could include tiny homes, emergency shelter, motel vouchers or motel-based sheltering efforts, navigation centers, peer respite, crisis housing, transitional housing, recovery housing, recuperative care models, and/or community-reentry and diversion housing programs.

BHBH Program Round 3 County BHA RFA

14 Bridge housing may include individual units, shared living (with private or smaller-occupancy rooms), individual rooms in homes, or tiny homes. Congregate environments (e.g., dorms with larger-occupancy rooms) may be considered, but only if they can be proven appropriate for the population.

Rental Assistance. County BHAs may also offer short- or mid-term rental assistance or subsidies as part of an overall bridge housing strategy. Rental assistance must be combined with easy access to clinical and supportive behavioral health care. Rental payments must be made to the landlord on behalf of the tenant in scattered-site or project-based housing. The duration of rental assistance is at the discretion of the county BHA but should take into consideration the funding end date. The county BHA should work to identify long-term housing sustainability solutions for the tenant, such as family reunification (including family financial housing supports such as reimbursing room rental for a family member), income supports (including public benefit or employment income), or other long-term rental or housing assistance. The settings must provide supportive services that address the housing stability needs of participants. BHBH programs are low barrier and use harm reduction strategies and Housing First principles, unless the most appropriate available option is a sober living/recovery residence that supports the individual client’s needs. Bridge housing must meet the ESG Minimum Habitability Standards and, when possible and as applicable, should also meet CoC HQS.

As part of housing navigation, BHBH Program funds may also be used for a Landlord Outreach and Mitigation Fund to support engagement of property owners, which may include offering property owners supports and incentives. This could include a mitigation fund to reimburse owners in the event that a BHBH Program participant damages a unit or to cover other unforeseen costs related to housing someone through the BHBH Program.

To receive BHBH Program rental assistance funds, the county BHA must submit for DHCS review and approval related policies and procedures that address the following:
• The calculation of rental assistance, which must be indicated and must use either Fair Market Rents or a rent reasonableness methodology to calculate allowable rental rates.

Counties may offer either shallow subsidies up to a specific dollar amount or a formula in which the individual pays a portion of the rent based on income. • Clear eligibility requirements for individuals and units for short-term and/or mid-term rental assistance. The requirements for both short- and mid-term assistance may be the same, or the county BHA may have fewer requirements for short-term assistance than for mid-term.
• Fraud prevention, along with regular audits and clear documentation of all payments. • Requirements for payments to be made directly to property owners or managers. • Requirements to provide supportive services and resources to individuals who are receiving rental assistance, to remove barriers and help them obtain longer-term rental assistance or other affordable housing.
• Requirements for participants to have access to onsite supportive services at the facility or though home visits.

Auxiliary Funding in Assisted Living Settings. This funding supports the successful placement of people who have licensed care needs. The length of the funding may be determined by the BHA and may be necessary only until the client has BHBH Program Round 3 County BHA RFA

15 stabilized and can be served in a lower level of care. Assisted living settings are licensed by the California Department of Social Services and include Adult Residential Facilities and Residential Care Facilities for the Elderly, among others. There is not a restriction on the use of interim housing options; however, if a facility is required to have a license, it must have a current/valid license as a prerequisite to use BHBH funds.

Housing Navigation Services. Counties are required to provide housing navigation services to all BHBH Program participants. (See Attachment B for the definition of “housing navigation.”) Housing navigation services can be used to support people in identifying housing options, resources, and other services. In all of these housing types, a key to the success of the BHBH Program is housing navigation to assist individuals in moving away from homelessness to appropriate, affordable permanent housing and supports. Housing navigation includes assistance identifying and applying for appropriate housing subsidies, affordable housing programs, Participant Assistance Funds, Rental Assistance, and housing through either the BHBH Program or other funding sources. Housing navigation services may be offered either as part of the services at a specific BHBH Program, as a standalone service for clients of multiple BHBH sites, or by a housing navigation team that serves multiple housing programs. (Please note, housing navigation costs can be reimbursed for BHBH clients only.) For purposes of the BHBH Program, Participant Assistance Funds and Landlord Outreach and Mitigation Funds are available through the housing navigation supports.

Outreach and Engagement. Outreach and engagement should not be seen as standalone services in the BHBH Program. Instead, outreach and progressive engagement to offer and encourage an individual or family to enter BHBH may be carried out by staff of the BHBH site or services. BHBH Program funding should be the funding of last resort for the provision of these services. Other funding sources, such as Medi-Cal, must be used first. BHBH Program funding cannot supplant existing funding.

The following outreach and engagement activities are allowable through the BHBH Program:
• Outreach to individuals experiencing or at risk of experiencing homelessness, including but not limited to street outreach, with a focus on engagement, building rapport, harm reduction, and linkage to behavioral health care and the BHBH Program, including but not limited to individuals not currently engaged in behavioral health services. • Collaboration with institutions (e.g., jails, prisons, psychiatric hospitals, treatment centers) to enhance discharge planning, with a focus on preventing homelessness.

Track 2: Bridge Housing Start-Up Infrastructure
(Maximum of $75,000/Bed)
BHBH Program funding can be used for start-up costs and to make facilities more available to individuals with serious behavioral health conditions. Bridge housing start-up infrastructure funding is limited to $75,000 per bed. All bridge housing start-up infrastructure activities must be complete and beds made available within 1 year of contract/contract modification execution.

BHBH Program funds are not intended to fully support the construction of new bridge housing facilities. County BHAs may use BHBH Program funds in conjunction with other funds as allowable. BHBH programs should use best practices, including addressing BHBH Program Round 3 County BHA RFA

16 people’s needs for privacy, pets, possessions, parking, and the specialized accommodations that individuals with serious behavioral health conditions may need. Applicants that need less than $25,000 for minor renovations or applications may request that funding as a Track 1 direct cost (see page 23), and do not need to submit a Track 2 application.

County BHAs are encouraged to explore innovative models using existing real estate that can be leased or quickly converted to new BHBH Program settings, including, but not limited to the following options:
• Tiny homes
• Master-leased units or buildings
• Office, school, or warehouse conversions (Warehouse conversion should be designed to support privacy, as dormitory-style housing is not recommended for the BHBH Program.) • Hotels and motels
• Churches and other community settings
• Duplexes or large single-family homes
• Modular buildings
• Decommissioned skilled nursing facilities, assisted living, hospital conversions, etc. • Scattered-site individual units
Examples of allowable start-up infrastructure costs include the purchase and placement of tiny homes and related utility hookups and supportive facilities; costs related to facility renovations, including allowable adaptive reuse; and bridge housing, so long as the county BHA anticipates the start-up will be completed and bridge housing made available within 1 year of contract/contract modification execution. All of these allowable expenditures must fit within the $75,000-per-bed limit.

Expenditures that include contributing to the purchase of property will require “site control” and shall mean deeded ownership, an executed purchase and sale agreement, or other binding agreement to the satisfaction of AHP. This documentation must be submitted according to the requirements outlined in the contract. All contributions to purchases require preapproval by DHCS.

Track 2 funding applications are for specific county BHBH Program projects and require all of the information that is required in the BHBH Program Plan for start-up infrastructure funding. If proposing the purchase of a facility or rehabilitation/renovation project, counties must provide the following:

1. A schedule that shows the project can be completed within the allowable time frame.

2. A budget in alignment with the usual, reasonable, and customary costs for similar projects. (Each county BHA shall be solely responsible for any costs to complete the proposed bridge housing start-up infrastructure in excess of the award amount. Neither DHCS nor AHP will be responsible for any cost overruns.)
After a county has been notified of award, the county BHA will provide assurances that they and their subcontractors will:

1. Establish construction contracts with licensed, insured, and bondable contractor(s) based on a permitted set of construction plans with a licensed, insured, and bondable general contractor for an amount consistent with the costs in the approved project budget.

BHBH Program Round 3 County BHA RFA

17 2. Obtain all required building, local use, and fire clearance or other required building permits or approvals.

3. Maintain and provide certificates of insurance for required insurance, including general liability insurance and builder’s risk insurance, as described in the contract.

4. Certify that they, and their contractors, shall comply with all applicable federal, state, and local laws. These include, but may not be limited to:
a. Adherence to the accessibility requirements set forth in California Building Code Chapter 11A and Chapter 11B and the Americans with Disabilities Act, Title II. b. Prevailing wage requirements for construction projects in the State of California (Lab.

Code, Sec. 1720 et seq.). The county BHA shall provide a certification of compliance with California’s prevailing wage law, as well as all applicable federal prevailing wage law. The certification shall (a) verify that prevailing wages have been or will be paid, (b) verify that labor records will be maintained and made available to any enforcement agency upon request, and (c) be signed by the general contractor(s) and the county BHA.
c. Compliance with California Environmental Quality Act requirements. d. If a proposed project would result in the displacement of any current residents, the county BHA shall have a relocation plan completed in partnership with the displaced individual.

BHBH Program Round 3 County BHA RFA
18 Attachment D: Application Questions
Note: Funding applicants must complete the BHBH Program application and submit it online through the SurveyMonkey Apply portal. This attachment lists the application questions, but they may appear in a different format in the portal. This attachment is for reference only.

Track 1: BHBH Program Operations Projects
A. Applicant Organization Information
• County
• Agency name
• Name, email address, and phone number of person submitting application • Program lead name
B. Application Summary (up to 300 words)
Provide an executive summary (for public use) describing your county’s planned use of BHBH Program strategic enhancement funding, including the number of beds to be created, people to be served, and key partners.

C. Experience
Describe accomplishments achieved through BHBH Program Round 1 funding to date.

1. Start-up activities and milestones (bulleted list) (400 words maximum)

2. Number of bed-nights that have been provided
a. Rental assistance
b. Shelter
c. Interim housing
d. Auxiliary funding in assisted living

3. Number of unduplicated people served

4. Start-up infrastructure project status (250 words maximum) D. Proposed Strategic Enhancements: Track 1

1. Describe the goals and objectives for the strategic enhancements funding. (250 words maximum)

2. Which operations categories are you applying for? Describe proposed activities and service goals for each. [Dropdown menu] (250 words maximum per category)

3. What is the total number of bed-nights proposed as described in the Budget and Service Detail spreadsheet?

4. Are you expanding an existing BHBH Program Round 1 project, creating a new project, or both? Please describe. (250 words maximum)

5. Provide a detailed timeline with significant milestones for the bridge housing start-up and implementation of the BHBH Program. (Note: a table will be provided in the application.)

6. Describe your county’s proposed outreach activities. For example, are you developing an outreach plan, creating outreach materials, conducting presentations, or undertaking other marketing efforts? Are you conducting direct participant outreach? (400 words maximum)
BHBH Program Round 3 County BHA RFA

19 7. Identify how your county intends to deliver housing navigation services to all its BHBH Program participants. For example, how will housing navigation services be delivered? How will your county ensure that all program participants receive housing navigation? (400 words maximum)
E. BHBH Program Requirements

1. Describe how the county’s BHBH program is being informed by people with lived experience of homelessness and SMI and/or SUD, specifying the roles these individuals will play in the development, implementation, and ongoing oversight of your county’s BHBH program, as well as the frequency and method of engagement. How did people with lived experience inform this Round 3: Strategic Enhancements proposal? (200 words maximum)

2. County BHBH programs will be established and provided based on community needs and Housing First principles and will include voluntary supportive services for individuals experiencing both homelessness and serious behavioral health conditions. Describe what you are doing to meet the Housing First principles across your county’s BHBH program. (200 words maximum)

3. County BHBH programs must prioritize and ensure that eligible CARE Program participants receive BHBH Program services. What steps are you taking to ensure that CARE Program participants receive services under the BHBH Program? (200 words maximum)

4. As noted previously, County BHBH programs must meet the Emergency Solutions Grants (ESG) Minimum Habitability Standards and, when possible and as applicable, should also meet CoC Housing Quality Standards. Describe how you will ensure that all BHBH settings are meeting these standards. (200 words maximum) F. Additional Questions

1. Would you consider further expansion of BHBH in your community if DHCS were to make additional funds available for that purpose? [Yes/ No]

2. If yes, approximately how much additional funding would your county need to successfully complete that expansion?

3. Do you anticipate needing additional funds to serve the CARE Program population? [Yes/ No]

4. If yes, explain why, including estimating the amount of additional funds you would need.

G. Budget
Using the instructions in Attachment E, provide a detailed BHBH Program budget and a narrative budget justification. The budget must be submitted using the BHBH Program Excel budget template, available online. The template includes information on the number of people who will be served. Once you have completed the budget template and the narrative budget justification, upload them with the application.

Bonus Points
In addition to the minimum criteria, the following items will be considered:
• Are you proposing to serve any of the following populations? If so, provide a statement of need for each population you are prioritizing and cite the references or data used to determine this need. (250 words maximum) Describe how the services will BHBH Program Round 3 County BHA RFA
20 be specifically tailored to meet the needs of each of the proposed populations. (250 words maximum)
o Individuals at risk of being in or exiting the criminal justice system. o Children and youth involved with either the juvenile justice system or the child welfare system.
o Individuals with a primary diagnosis of SUD.
• Five counties did not receive BHBH Program Round 1 funding: Alpine, Mariposa, Mono, Plumas, and Sierra. Do you intend to provide services to people from one or more of these counties? If yes, outline how you are committing to serving the BHBH population of one or more of those counties, including how you will provide the services. • Are you planning to collaborate with a Federally Recognized Tribe or a Tribal entity? (California “Tribal entities” are defined as a federally recognized Indian Tribe, Tribal organization, or Urban Indian organization, or a health care program operated by an Indian Tribe, Tribal organization, or Urban Indian organization, as defined in Section 1603 of Title 25 of the United States Code and further defined in Section 5304.) If so, describe that collaboration, and include a Resolution.
• For Track 2: Start-Up Infrastructure applications: The Round 1: County BHAs RFA (page 7) stated that grantees that made beds available within 90 to 180 days of contract execution would have a competitive advantage in future rounds of BHBH Program funding. Given that, how many beds will you have made available as of April 10, 2024? Track 2: Start-Up Infrastructure Projects
Are you applying for start-up infrastructure funding as well? [Yes/No] (If yes, Track 2 application questions will appear.)
Proposed Start-Up Infrastructure Project(s) Plan

1. B riefly describe each proposed site, the proposed start-up infrastructure necessary, a nd any
work completed to date.

2. When w
ill these beds be made available?

3. P
rovide a BHBH Program Plan Section 3: County BHBH Program Start-Up Infrastructure R
ound 3 Supplement, including all project details.

4. If y
our operations application is selected for funding, but your start-up infrastructure appl
ication is not selected for funding, how would your county adapt its plans? Certification
I certify that the information, statements, and attachments included in this application are, to the best of my knowledge and belief, true and correct.

BHBH Program Round 3 County BHA RFA

21 Attachment E: Budget Instructions
Overview
Applicants must use the approved Excel budget template and upload the budget into the SurveyMonkey Apply form. The budget template also includes details for services to be provided through Round 3.

Track 1 and Track 2 use the same budget template. Applicants applying for Track 1 only must leave the Track 2 budget details and the Track 1 and 2 budget combined tabs of the Excel template blank. Track 2 Start-up Infrastructure applicants must complete both the Track 1 budget and service details and the Track 2 Start-up Infrastructure tab and Track 1 and 2 Combined Summary tab.

Any application submitted using an alternative budget template will be considered insufficient, and the applicant will be asked to resubmit the application with a revised budget, using the proper template. Track 2 applicants may submit budget details in addition to the BHBH Program template.

The Round 3 funding is for strategic enhancements to the BHBH Program, and the budget and service details should reflect only Round 3 funding and services. Do not include the Round 1 budget or service details in this budget. If your county behavioral health agency’s (BHA's) program is awarded, these service details and funds will be in addition to those included in the Round 1 application, contract, and BHBH Program Plan.

Please submit all questions related to the budget or budget instructions here.

Track 1: BHBH Program Operations
The budget instructions resource has been developed to support all applicants in their successful application process. The Track 1 BHBH Program Operations Budget uses the same spreadsheet tabs as the BHBH Program Plan, and the application has been separated into several eligible use categories based on scope similarities. These eligible use categories (listed below) will allow for a more seamless application and review process.

Applicants must fill out the tabs for each eligible use category for which they plan to request BHBH Program funds. The proposal program design and budget should align. A county BHA may have several activities or projects in a particular eligible use category. Please provide the totals in the budget and explain how the funds will be used in the accompanying narrative.

The submitted budget should include only funding requested for the BHBH Program, not other funding sources or programs for which the BHBH Program is serving as match. If an applicant wishes to include information on alternative funding sources, they may include such information in the comments section for that particular eligible use category.

All applicants must submit a budget narrative as a supplement to the budget spreadsheet. The budget narrative will discuss the funding plan for each of the costs in each budget section on the spreadsheet. Several specific words and phrases used throughout the budget template are defined below. For additional definitions, please see Attachment B.

BHBH Program Round 3 County BHA RFA

22 Term Definition
Indirect Costs Indirect costs consist of general management costs necessary for the general operation of the agency, such as accounting, budgeting, payroll preparation, personnel services, purchasing, legal fees, and centralized data processing.

Other Direct
Costs
Direct costs are expenses incurred for activities linked directly to a specific project. Examples of direct costs may include printing, food, travel, stipends for advisors with lived experience, maintenance, or minor equipment.

Expenses must be in compliance with the state reimbursement requirements, as applicable.

Personnel The personnel section is the description of the individuals who will be supporting the various BHBH programs, as described in the application.

Personnel includes space for each position, number of full-time equivalents (FTEs), salaries, and calculation of taxes and benefits.

Subcontractors Applicants may choose to contract with providers or to partner with organizations for specific areas of expertise. Include each specific known subcontractor as its own row. For those that are not yet known, include the type of contractor (e.g., bridge housing provider).

Eligible Use Categories (see Attachment C):
• County BHA BHBH Program Implementation
• Bridge Housing—Outreach and Engagement
• Bridge Housing—Shelter/Interim Housing
• Bridge Housing—Rental Assistance
• Bridge Housing—Auxiliary Funding in Assisted Living Settings • Bridge Housing – Housing Navigation
Indirect costs (up to 10 percent of modified direct costs) of each category can be found on each tab of the Excel budget template.

The following instructions relate to the specific tabs in the budget.

Track 1: Budget Overview Tab
The overview section is meant to summarize the applicant’s total BHBH Program funding. It includes the totals from each of the other tabs. The totals will auto-populate from their respective sections, but applicants should double-check them for accuracy.

Additionally, applicants must provide the total anticipated number of bed-nights for Round 3:

Strategic Enhancements funding. The total should include an estimate for the entire program period. This will be used to calculate the average cost, which will be reviewed for reasonableness.

Program Detail Tabs
For each BHBH Program element (e.g., rental assistance) proposed, complete a detail tab. The detail tab totals will auto-populate the overview page tab. The following instructions refer to specific lines within the budget template.

BHBH Program Round 3 County BHA RFA

23 Personnel
In each BHBH Program detail tab, list the county staff positions that will be involved in that service element and their FTE. If there are multiple staff members with the same title, include them on one row. List the position title, followed by the number in parentheses of staff members who have that title (e.g., “Staff Services Analyst (5)”), and provide the cost information for each fiscal year. If a staff member (e.g., the program director or lead, or a housing navigator) works on more than one service element, divide the FTE across the relevant service elements. Identify the total salaries, calculate benefits, and provide the total cost for personnel for each fiscal year.

Provide a description of each position and contributions to the program design as a part of the budget narrative.

Stipends or salaries for the participation of individuals with lived experience of homelessness and SMI and/or SUD in planning and implementation efforts are allowable expenses.

Note that individual staff members/positions may work on multiple areas of a BHBH Program (e.g., outreach and shelter/interim housing) and therefore will appear on more than one tab.

Subcontractors
The subcontractor section should be broken down by contracted agency/organization. Each agency/organization or bridge housing site proposed for Round 3: Strategic Enhancements funding should have its own row. In the case of subcontractors, the budget narrative should briefly describe the subcontractor role and funding/expenses.

Applicants that do not yet know which specific organizations will be subcontractors should include a brief statement of the procurement process and anticipated amount to be awarded each fiscal year in the budget. Include a description of subcontractors being sought and the timeline in the budget narrative.

Other Direct Costs
Other direct costs that are necessary for the operations of bridge housing and related support services are allowable costs. Examples may include utilities, food, harm reduction supplies, program materials and supplies, minor equipment, travel, communications, training, staff recruitment, building maintenance, janitorial fees, household and office supplies, replacement furniture, transportation, and stipends for advisory committee participants or other individuals with lived experience providing expertise. Expenses must be in compliance with the state reimbursement requirements, as applicable.

Track 1: BHBH Program Operations applicants that are not applying for Track 2 may request up to $25,000 for minor renovations of BHBH Program settings as a direct cost. It is not necessary to apply for Track 2 for minor renovations or initial furniture and appliances of less than $25,000.

Indirect Costs
Each Track 1 tab includes a row for the indirect costs related to that program element. Indirect costs are limited to a maximum of 10 percent of modified direct costs. Modified direct costs may include all direct costs except rental assistance funds, program assistance funds, or Landlord Outreach and Mitigation Funds.

BHBH Program Round 3 County BHA RFA

24 Number Served
On each tab related to BHBH Program bridge housing services, specialized questions address the total number of individuals served, bed-nights available, and/or encounters. These numbers must align with the program description in the proposal and will be used to inform the contract deliverable schedule. Only include those services being provided through BHBH Program Round 3; do not include service numbers from Round 1.

Participant Assistance Funds (BH - Housing Navigation Tab) Participant Assistance Funds are used to remove barriers and support people with behavioral health conditions who are also experiencing homelessness in meeting their immediate housing needs (e.g., assistance getting IDs and other vital documents, transportation, food, and hygiene products); these are allowable costs. Funds may also be used to support individuals in completing housing applications or for costs associated with credit reports, security deposits, utility hookups, and moderate furnishings. County BHAs must have clear policies, procedures, and protocols for managing Participant Assistance Funds prior to drawing down these funds.

Rental Assistance (BH - Rental Assistance Tab)
Rental assistance payments for individuals to live in bridge housing are allowable costs. See Attachment C for program requirements. Applicants should add the total amount of funding for each sub-activity of this eligible use. In addition to program administration, the Rental Assistance program tab may include the costs of onsite (home-based) supportive services provided. Please note that supportive services for individuals receiving rental assistance services must not supplant existing funding sources, and that BHBH Program funds are meant to be the funding source of last resort. Prior to receiving funds for rental assistance, the county BHA must submit complete policies and procedures to AHP for the use of these funds.

Auxiliary Services for Assisted Living (BH - Aux in Assisted Living Tab) Auxiliary funding in assisted living settings is an allowable cost. These supports help ensure an assisted living board-and-care setting is able to accept and/or continue to serve individuals with serious behavioral health conditions. Provide a description of the estimated number served and cost in the budget narrative.

Landlord Outreach and Mitigation Funds (BH - Housing Navigation Tab)
County BHAs may develop an active outreach and recruitment program to encourage property owners to consider renting to BHBH Program participants. Landlord/owner outreach may include the development of presentations, outreach materials, campaigns, incentives, and support to help properties meet the requirements of subsidizing agencies. Additionally, county BHAs may establish a mitigation fund to offset any damages caused by a BHBH Program participant and/or for use if an eviction should become necessary. Include the total amount of funding designated for owner incentive programs and owner loss mitigation programs combined, and the total for each in its respective row. Prior to receiving Landlord Outreach and Mitigation Funds, the county BHA must submit complete policies and procedures to AHP for the use of these funds.

BHBH Program Round 3 County BHA RFA

25 Track 2: Bridge Housing Start-Up Infrastructure
Track 2 applicants must complete the Track 1 budget tabs and two additional tabs: Track 2 Start-up Infrastructure and Tracks 1 and 2 Combined Overview. Include the Track 2 budget narrative in the same document as the Track 1 budget narrative. Track 2 applicants may submit additional budgetary and background information on specific projects to support the application, but it is not required.

Note that if an applicant needs less than $25,000 for minor renovations or appliances, this may be requested as a Track 1 direct cost (see page 23, above) and the applicant will not need to submit a Track 2 application.

Track 2: Start-Up Infrastructure Tab
Applicants should list each individual BHBH Program site for start-up infrastructure projects and provide estimated costs for the following categories:
• Predevelopment planning, permits, and fees
• Acquisition/contribution to purchase
• Renovations/installations
• Initial furnishings, equipment, and appliances
• Other project costs (e.g., relocation costs)
• Administrative costs and fees (maximum of 10 percent)

This tab requires information on total project cost in addition to the Track 2 requested funding. If the start-up infrastructure project is funded entirely through the BHBH Program, these numbers will be the same. If the BHBH Program is contributing to a larger effort, both the total cost of the project and the BHBH Program portion of the cost must be provided. Applicants should be sure to complete the table at the end regarding additional funding sources. Additionally, for each project, the applicant must include an estimated number of beds and costs per bed for that project.

The budget narrative must provide sufficient detail to clearly demonstrate that the start-up infrastructure project is viable; that it will comply with federal, state, and local laws; and that it will be operational within 1 year of contract/contract modification execution. Each county BHA shall be solely responsible for any costs to complete the proposed bridge housing start-up infrastructure in excess of the award amount. Neither DHCS nor AHP will be responsible for any cost overruns.

Tracks 1 and 2 Combined Overview Tab
Track 2 applicants must also complete the Tracks 1 and 2 Combined Overview tab, providing summary information and totals for the requested funding.

City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#24-151, Version: 1
Amendment No. 1 to the Agreement for Professional Services with BFS Landscape Architects Approve a Resolution approving Amendment No. 1 to the Agreement for Professional Services between the City of Salinas and BFS Landscape Architects for additional design, program, and construction management for El Gabilan Tot Lot increasing the total amount of compensation by $73,200 for a total not to exceed $1,828,589; and authorizing the Interim City Manager to enter into the Amendment on behalf of the City; and authorizing up to $3,856.06 of AVP Implementation Funds (CIP 9246) to cover Site Plan Review Fees for El Gabilan Tot-Lot and $2,943.94 Closter Park Revitalization Project.

City of Salinas Printed on 4/4/2024Page 1 of 1
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CITY OF SALINAS

COUNCIL STAFF REPORT

DATE: APRIL 9, 2024
DEPARTMENT: LIBRARY AND COMMUNITY SERVICES (LCS)

COMMUNITY DEVELOPMENT (CD)

FROM: KRISTAN LUNDQUIST, LCS DIRECTOR

LISA BRINTON, CD DIRECTOR

BY: ANA AMBRIZ, REC-PARK SUPERINTENDENT

OSCAR RESENDIZ, ASSOCIATE PLANNER

TITLE: AMENDMENT NO 1 TO THE AGREEMENT FOR

PROFESSIONAL SERVICES BETWEEN THE CITY OF SALINAS

AND BFS LANDSCAPE ARCHITECTS (BFS)

RECOMMENDED MOTION:

A motion to approve a Resolution:

1. Approving Amendment No. 1 to the Agreement for Professional Services between the City of Salinas and BFS Landscape Architects for additional design, program, and construction management for El Gabilan Tot Lot to increase the total amount of compensation by $73,200 for a total not to exceed $1,828,589 to cover the additional cost associated with the design, program, and construction management for El Gabilan Tot -Lot of Alisal Vibrancy Plan (AVP) Implementation Funds (CIP 9246); and

2. Authorizing the Interim City Manager to enter into the Amendment on behalf of the City; and

3. Authorizing up to $3,856.06 of AVP Implementation Funds (CIP 9246) to cover Site Plan Review Fees for El Gabilan Tot-Lot and $2,943.94 Closter Park Revitalization Project.

EXECUTIVE SUMMARY:

On December 13, 2022, the Council authoriz ed the City Manager to enter into a n Agreement for Professional Services (Agreement) between the City of Salinas and BFS Landscape Architects in an amount not to exceed $1,755,389 for the design, program and construction management for Closter Park, El Gabilan Play Lot, and two universal playgrounds (one at Northgate Park and one at Williams Ranch Park) . The scope of work under th is Agreement for El Gabilan Tot -Lot is to resurface existing asphalt and incorporation of a new half basketball court and/or other playground games (i.e., hopscotch, four -square, etc.). Staff reassessed the proposed improvements and conducted a neighborhood survey to gage residents' preference on a traditional half basketba ll court or multi-use sport court. Residents’ preference for a multi-use court and site improvements Page | 2
like lighting and paths of travel resulted in the need for an amendment to modify BFS’ scope of work.

The City is also currently working with BFS Landscape Architects on the design, program, and construction management for Closter Park. Steep increases in construction and amenities costs over the last few years have made initial cost estimates too low. While the project team has worked together to find creative ways to minimize the cost through a process of value engineering and leveraging of funding sources. The alignment of this project with the AVP Implementation Plan, developed in collaboration with the AVP Implementation Committee allows for the appropriation of AVP funds (CIP 9426) to cover Site Plan Review fees ($2,943.94) for Closter Park.

BACKGROUND:

In 2019, the City of Salinas completed the Parks, Recreation, and Library Services Master Plan (PRLMP). The development of this PRLMP was led by a Steering Committee of stakeholders, residents, and organizational leaders and involved extensive public engagement in the planning process. 98% of City residents answering a survey felt that public parks, recreational opportunities, and library services are important or essential to the quality of life in Salinas; more than half (57%) rated the park and recreation system as “fair” or “poor.” City parks and open spaces were the foci of one of the four Open House s essions, with participants placing high priorities on safety and maintenance, trails for walking and biking, water play, dog parks, and family/social gatherings.

More than 80% of community survey respondents during the PRLMP process considered upgrading existing parks a high or top priority. As one respondent said, “Before expanding, please start by improving what we already have. Our parks are a treasure, but they need A LOT of love and improvements.”

One outcome of the PRLMP was the development of a 20 -year Capital Improvements Plan for Park and Facility Projects, and Closter Park was ranked #1 in terms of needing improvement. The park received the highest rankings in all six criteria – significance, funding leverage, community need, safety/security, usage/benefit, and location/demographics. The main improvements outlined were renovations of a restroom and concession stand; installation of a new restroom; installation of skate elements; repairs to chain link fences and baseb all backstops; regarding the ball fields; adding plantings, dugouts, batting cages, and several ADA and safety elements; and numerous repairs and refurbishings.

Following the recommendations of the PRLMP and development of the Capital Improvement Plan for Park and Facility Projects, staff has worked diligently to secure funding sources to improve the condition of existing parks. In early 2021, LCS submitted a Prop 68 application to The California Department of Parks and Recreation Office of Grants and Local Services (OGALS) for the Closter Park Revitalization Project. In early 2022, OGALS notified LCS of its Closter Park Revitalization Project selection and awarded $6.8 Million Dollars for a comprehensive renovation of the park.

El Gabilan Tot-Lot

In November 2019, the City Council unanimously accepted the Alisal Vibrancy Plan (AVP) as a strategic planning document. The AVP is an action-oriented, comprehensive strategy for Salinas’ Alisal (East Salinas) neighborhoods. The Plan’s purpose is to commun icate the collective vision, goals, and desires of those who live, work, worship, and shop in the Alisal. In October 2021, staff presented the AVP Implementation Plan and Budget for the approximately $3 million dollars the City Council appropriated in the FY 2021-2022 Capital Improvement Project (CIP) Budget for Page | 3
immediate and short-term implementation activities. The AVP Implementation Plan, developed in collaboration with the AVP Implementation Committee, prioritizes short -term activities to improve the cleanliness, appearance, infrastructure, and parks and open space in the Alisal, and to promote economic development of the Alisal.

One of the projects under the parks and open space bucket is the resurface existing asphalt and incorporation of a new half basketball court and/or other playground games (i.e., hopscotch, four- square, etc.). Staff reassessed the proposed improvements by distributing 500 door hangers with a link/QR code for the neighborhood to participate in a survey and gage their preference on a traditional half basketball court or multi -use sport court . In addition, staff conducted 4 pop -up activities as a mean to engage residents on a personal level and eliminate a possible technology barrier. Pop-Ups were conducted at La Plaza Bakery (Bardin location), Firehouse Rec (twice) and at the Cesar Chavez library. Based on the survey and pop-up results, staff determined the need to shift and amend BFS contract to accommodate residents’ preference for a multi-use court and site improvements to include better lighting, fencing and paths of travel (See attachments with survey and pop-up results).

CEQA CONSIDERATION:

The approval of Amendment No. 1 to the Agreement for Professional Services is not considered a project per the California Environmental Quality Act (CEQA) Guidelines , however the projects under this agreement amendment are considered Projects.

Closter Park Revitalization – The Closter Park Revitalization project, includes demolishing and replacing existing structures of substantially the same size, purpose, and capacity, qualifies as a Class 2 Categorical Exemption (Section 15302 Replacement or Reconstruction) under the California Environmental Quality Act (CEQA).

El Gabilan Play Lot – The El Gabilan Project qualifies for a Categorical Exemption because it involves infill development within an urbanized area as identified in Categorical Exemption Class 32; Section 15332 (b).

STRATEGIC PLAN INITIATIVE:

These Projects further the Cit y Council’s Strategic Plan vision and goals of Infrastructure and Environmental Sustainability, Youth and Seniors and are identified as priorities in the PRLMP and AVP.

DEPARTMENTAL COORDINATION:

LCS, CD and PW Departments worked to develop the initial RFQ, rate and rank the SOQs, interview the top firms, and negotiate a final scope of work and budget proposal. LCS and CD worked on the strategy and implementation of the community engagement and identified additional AVP funds for these projects.

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FISCAL AND SUSTAINABILITY IMPACT:

Closter Park Revitalization: Funding for the s ite plan review fees associated with the AVP Implementation is available and appropriated in 5800.30.9246.

El Gabilan Tot -Lot: Funding for the AVP Implementation is available and appropriated in 5800.30.9246.

ATTACHMENTS:

Resolution
Amendment No.1
Scope of Services
El Gabilan Tot-Lot Neighborhood Engagement Results

Page | 1

RESOLUTION NO. (N.C.S.)

AMENDMENT No 1 TO AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN

THE CITY OF SALINAS AND BFS LANDSCAPE ARCHITECTS (BFS)

WHEREAS, on December 13, 2022, the Council authorized the City Manager to enter into a Professional Services Agreement (Agreement) between the City of Salinas and BFS Landscape Architects for the design, program and construction management for Closter Park, El Gabilan Play Lot, and two universal playgrounds; and

WHEREAS, El Gabilan Tot-Lot scope was reassessed and changed based on community's feedback; and

NOW, THEREFORE, BE IT RESOLVED that the Salinas City Council approves a Resolution for Amendment No. 1 to the Agreement for Professional Services between the City of Salinas and BFS Landscape Architects for additional design, program, and construction management for El Gabilan Tot Lot to increase the total amount of compensation by $73,200 f or a total not to exceed $1,828,589 to cover the additional cost associated with the design, program, and construction management for El Gabilan Tot -Lot of AVP Implementation Funds (CIP 9246) and authorizing up to $3,856.06 of AVP Implementation Funds (CIP 9246) to cover Site Plan Review Fees for El Gabilan Tot-Lot and $2,943.94 Closter Park Revitalization Project.

BE IT FURTHER RESOLVED that the Interim City Manager is hereby authorized to enter into the amendment on behalf of the City.

PASSED AND APPROVED this 9th day of April 2021, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

APPROVED:

_______________________
Kimbley Craig, Mayor

ATTEST:

Page | 2

_________________________
Patricia M. Barajas, City Clerk

Page 1 of 1 ends

Version: November 2023

AGREEMENT —AMENDMENT NO. 1 TO

AGREEMENT FOR PROFESSIONAL SERVICES

BETWEEN THE CITY OF SALINAS AND BFS LANDSCAPE ARCHITECTS (BFS)

This Amendment No. 1 to the Agreement for Professional Services (the “Amendment”) is entered into this 9th day of April 2024, by and between the City of Salinas (the “City”) and BFS Landscape Architects, (the “Contractor”). City and Contractor may be individually referred to herein as a “Party” and collectively the City and Contractor may be referred to as the “Parties.”

RECITALS

WHEREAS, pursuant to Resolution 22550 (N.C.S), the City and Contractor first entered into an agreement for design, program and construction management for Closter Park, El Gabilan Tot Lot, and two universal playgrounds (one at Northgate Park and one at Williams Ranch Park) effective January 2, 2023, in an amount not to exceed $1,755,389 to which Contractor agreed to provide services to the City for this compensation (the “Agreement”); and

WHEREAS, the City and Contractor desire to amend the Agreement to reflect additional work that will be completed and by increasing the agreement compensation by $73,200 for El Gabilan Tot-Lot.

NOW, THEREFORE, in mutual consideration of the terms and conditions set forth below, the Parties agree as follows:

TERMS

1. The total amount of compensation to be paid under the Agreement hereby increased by $73,200. The total amount of compensation to be paid under this Amended Agreement shall not exceed $1,828,589.

2. All other covenants, terms, and conditions set forth in the Agreement and not amended by this Amendment shall remain in full force and effect as if fully set forth herein.

IN WITNESS WHEREOF, the undersigned, as authorized representatives of the City and Contractor have entered into this Agreement as of the date first written above.

CITY OF SALINAS

___________________________________
Jim Pia, Interim City Manager

APPROVED AS TO FORM:

___________________________________
□ Christopher A. Callihan, City Attorney
□ Rhonda Combs, Assistant City Attorney

BFS LANDSCAPE ARCHITECTS

____________________________________
Printed name: ________________________
Title: ________________________________
2 0 2 3 E l G a b i l a n P a r k - S c o p e . d o c x

1.0 PRELIMINARY DESIGN

1.01 Re-Visit El Gabilan Park with Consultants, and discuss existing site conditions and photograph for in-house design reference.

1.02 Create CAD base file from (already completed) survey of the park.

1.03 Coordinate with Geotechnical Engineer to have their work performed. Geotechnical consultant to conduct soil borings and infiltration testing at park project site and provide laboratory results and recommendation report. Deliverable: Submit geotechnical report and recommendations to Owner for future use.

1.04 Prepare and submit Project Schedule, and revise as needed per PM directions. Deliverable: Design Team to prepare project schedule. Submittal will be electronic.

1.05 Based on previous inputs from community meetings and staff recommendations, develop (2) preliminary design sketches, including hardscape, multi-sport court location, to address the park program, and define the proposed overall site character.

1.06 Submit and review preliminary design sketches with Owner / PM. Following Staff review and comment refine the final preliminary design as required. Deliverable: Design Team to prepare preliminary sketches.

Submittal will be electronic.

1.07 Based on Owner/PM plan review comments develop a final preliminary layout, and preliminary level construction budget.

1.08 Submit final preliminary design to Owner/PM for review. Deliverable: Design Team to prepare a final preliminary sketch. Submittal will be electronic.

2.0 DESIGN DEVELOPMENT

2.01Refine / reformat base plans as required for landscape design development.

2.02Based on Preliminary Plan comments, Prepare and submit final site plan for official Site Plan Review, by Owner / PM and Design Review Committee. Deliverable: Design Team to prepare a Site Plan for review.

Submittal will be electronic.

2.03Based on Site Plan Review comments, Prepare 50% Design Development plans for review by Owner / PM Scope of Services
El Gabilan Park
December 20, 2023

PROJECT DESCRIPTION
The improvements at the El Gabilan Park include providing a new multi-sport court, fencing, and paving areas, landscape renovations, and replacing the existing play equipment. The consultant team will study existing drainage and make improvements as required with the new layout, and provide new security lighting.

Included with our scope and fee is a conceptual cost estimate prepared by BFS in December 2023.

B F S L A N D S C A P E A R C H I T E C T S | P a g e 2 o f 5 and Design Review Committee. Provide Owner/PM design development level update of construction budget.

2.04Research, and prepare preliminary submittal of site furnishings, hardscape materials, and sport court materials (product notebook).

2.05Coordinate the following items as required with Design Team:
a.Demolition / clear & grub areas, with the civil engineer. b.Grading and drainage of pedestrian pavements and planting areas with the civil engineer. c.LID storm water management strategies with the civil engineer. d.Paving base and sub-grade design with the civil.
e.Site plan elements with the Electrical engineer.

2.06Submit and review 50% Design Development plans, product notebook, and construction budget with Owner/PM, and Design Review Committee. Deliverable: Design Team to prepare and submit 50% DD plans, product notebook, and estimate. Submittal will be electronic.

2.07Based on Design Review Committee comments, prepare 100% Design Development (35% Construction Document) plans and estimate.

2.08Coordinate any site plan updates and comments with Civil and Electrical Engineers.

2.09Provide Owner / PM with 100% Design Development level plans and construction budget. Deliverable:

Design Team to prepare and submit 100% DD plans and estimate. Submittal will be electronic.

3.0 CONSTRUCTION DOCUMENTS

3.01 Based on final Design Development comments, Prepare and submit electronically 75% complete Construction Drawings (CDs), submittal includes technical specifications and estimate of probable construction costs. Deliverable: Design Team to prepare and submit 75% CD plans, construction cost estimate and specifications. Submittal will be electronic.

3.02 Prepare materials and assist Owner/PM with City Council Meeting.

Deliverable: Design Team to prepare and submit presentation materials, and to assist Owner/PM with Council Meeting presentation. BFS to prepare and submit summary and recommendations from City Council responses and Community comments.

3.03 Based upon Owner / PM review, complete 90% CDs / Permit Set. Prepare estimate of probable construction costs and technical specifications in CSI format. Prepare building permit application and compile all required reports and information. Submit electronically and review with Owner / PM. Coordinate building permit application with PM. Deliverable: Design Team to prepare and submit 90% CD plans, construction cost estimate and specifications.

3.04 Compile and distribute agency plan-check comments for Owner / PM and sub-consultant review.

3.05 Based on plan-check comments, complete 100% CDs / Bid-set drawings, Technical Specifications, and Bid- Form. Owner / PM will distribute copies of bid-documents. Deliverable: Design Team to prepare and submit 100% CD plans, construction cost estimate, and specifications for bidding. Submittal will be electronic.

B F S L A N D S C A P E A R C H I T E C T S | P a g e 3 o f 5

4.0 BIDDING AND CONSTRUCTION REVIEW
Owner / Construction Manager (CM) shall have the primary responsibility for the bidding and construction review phase of the project, including testing and inspection coordination, payment request processing and all related items.

4.01 Attend pre-bid meeting with Owner / CM and potential bidders to discuss bidding procedures.

4.02 Provide technical assistance during the bid process, including preparation of Addenda. Respond to questions as directed by Owner / CM. Provide written or graphic clarification as appropriate. Assist Owner / CM in evaluating bids received.

4.03 Provide the Contractor a Conform Set of Drawings incorporating all addenda revisions.

4.04 Attend pre-construction meeting with Owner / CM and Contractor to discuss construction procedures.

4.05 Respond to Requests for Information (RFI); furnish Clarifications, Revisions, and Architects Supplementary Instructions (ASI) to the Owner / CM; any change orders will be prepared by Owner / CM.

4.06 Review and process submittals, samples, and Shop Drawings. Review proposed substitutions if any, for conformance to drawings and technical specifications.

4.07 Review and comment on Contractors Pay Applications and Proposed Change Orders.

4.08 Attend 8 bi-weekly project (OAC) meetings via zoom/phone, and 6 on-site construction reviews followed by written field reports and/or meeting minutes. Assumes [4]-months construction and [1]-month landscape maintenance. Reviews to include:
a. Substantial Completion Review – at start of landscape maintenance b. Punch-list Check – during landscape maintenance
c. Final Review – at end of landscape maintenance

4.09 Prepare Record Drawings based on As-Built drawings provided by the Contractor.

4.10 Close-out project including administrative documentation.

5.0 ADDITIONAL SERVICES
Any additional presentations, drawings or documents not identified in the Scope of Services will be considered additional services. Additional services are provided only as authorized and on an hourly basis unless otherwise approved.

B F S L A N D S C A P E A R C H I T E C T S | P a g e 4 o f 5

5.01 Additional meetings as authorized by the Owner / PM.

5.02 Arborist consultant to prepare and submit arborist review and recommendations for park project site.

Deliverable: Submit arborist report and recommendation to Owner for future use.

5.03 Electrical consultant to provide design for sport court lighting.

Deliverable: 75%, 90%, 100% Construction Documents, Specifications and Cost Estimates. Review and response to RFI’s, Submittals and provide onsite field reviews as needed for scope of work.

5.04 Provide re-design of existing play area with new overall layout and new equipment.

Deliverable: 75%, 90%, 100% Construction Documents, Specifications and Cost Estimates. Review and response to RFI’s, Submittals and provide onsite field reviews as needed for scope of work.

EXCLUSIONS
The following are excluded from our scope of services.

1. CEQA document preparation and approvals.

2. Printing of plans and documents for distribution.

3. Sport court lighting design and coordination.

4. New PG&E electrical service design and coordination.

5. Architectural Review Board Submittal.

6. Architectural Drawings for ancillary support buildings and structures.

7. Utility Engineering including domestic water supply

8. Off-site improvements, except for utility connections.

9. Testing fees for construction testing procedures, i.e., compaction testing, percolation testing, construction staking verification

10. Division 1 (General Conditions and Special Provisions) Project Specifications. -END-
B F S L A N D S C A P E A R C H I T E C T S | P a g e 5 o f 5

COMPENSATION

1.0 PRELIMINARY DESIGN..................................................................................................................$21,823 BFS (PRIME)............................................................................................................................................................................................$7,300 GEOTECHNICAL INVESTIGATION .............................................................................................................................................$8,750

2.0 DESIGN DEVELOPMENT ..............................................................................................................$29,060 BFS (PRIME).........................................................................................................................................................................................$15,400 SANDIS (CIVIL)...................................................................................................................................................................................$13,660

3.0 CONSTRUCTION DOCUMENTS .................................................................................................$52,443 BFS (PRIME).........................................................................................................................................................................................$22,100 SANDIS (CIVIL)...................................................................................................................................................................................$12,232 Aurum (Electrical)..............................................................................................................................................................................$6,600 D.C. URFER (STRUCTURAL)...........................................................................................................................................................$2,160 360PSM (Labor Compliance)......................................................................................................................................................$3,183 G7ei (Project Management) .......................................................................................................................................................$6,168

4.0 BIDDING & CONSTRUCTION REVIEW......................................................................................$75,189 BFS (PRIME).........................................................................................................................................................................................$11,500 SANDIS (CIVIL)......................................................................................................................................................................................$4,265 Aurum (Electrical)..............................................................................................................................................................................$1,200 D.C. URFER (STRUCTURAL)...........................................................................................................................................................$1,440 360PSM (Labor Compliance)...................................................................................................................................................$12,200 G7ei (Project Management).....................................................................................................................................................$44,584

5.0 ADDITIONAL SERVICES

5.01 Additional Meetings ............................................................................................................$400 per meeting

5.02 Arborist Survey..................................................................................................................................................$2,500

5.03 Electrical CDs and CA for Sport Court Lighting..................................................................................TBD

5.04 Playground re-design CDs and CA.............................................................................................................TBD REIMBURSABLE EXPENSES BUDGET ..........................................................................................................$2,000 TOTAL (NIC ADDITIONAL SERVICES)......................................................................................$174,942 Attachments: Standard Schedule of Compensation, dated 1/2023.

Notice: Landscape Architects are regulated by the State of California. Any questions concerning a Landscape Architect may be referred to the Landscape Architects Technical Committee at: Landscape Architects Technical Committee, 2420 Del Paso Rd, Unit 105, Sacramento, CA 95834 (916) 575-7230.
1580 West El Camino Real, Suite 12, Mountain View 94040 ■ (650) 326-6622 P ■ (650) 963-9421 F 425 Paciﬁc Street, Suite 201, Monterey, California 93940 ■ (831) 646-1383 P ■ (831) 373-8653 F BFS Landscape Architects ■ bfsla.com
landscape
architects

Compensation Schedule_2023.docx
Standard Schedule of Compensation January 2023 GENERAL The following list of fees and reimbursable expense items shall be used in providing services within our agreement and may be annually adjusted, upon issuance of an updated Standard Schedule of Compensation: Principal $220/hour Associate Principal $205/hour Associate $190/hour Project Manager $170/hour Assistant Project Manager $160/hour Designer $140/hour Assistant Designer $120/hour Design/Graphics Intern $45/hour Word Processor/Clerical $85/hour ADDITIONAL SERVICES Any additional presentations, drawings or documents not identified in the Scope of Services will be considered additional services. Additional services are provided only with prior authorization and on an hourly basis unless otherwise approved. REIMBURSABLE EXPENSES All costs for printing and plotting, special delivery, mileage, and other costs directly related to the project will be accounted as a reimbursable expense at our cost plus a fifteen percent administration charge.

El Gabilan Tot-Lot Neighborhood Engagement Results

Comments:

From survey: Do you have any concerns or ideas you would like to share regarding the park and proposed improvements?
• It would be great if our playground gets improve as well. Our kids would be Excited (swings, bigger slide)
• Modify the playground we will Love to see improvement in our community parks • Soccer field
• I just want to comment that it is a good idea to remodel the park because the majority of the park area does not have use
• There should be swings. It should be a space free of drugs. • Cars block the entrance
• The best proposed improvement to this park will be the multi-use area or the small soccer turf field. I’ve been growing up in this neighborhood and my childhood was in this park playing soccer with all my near neighbors from sun rise to sun set. We’ve been waiting for a place to play soccer and recreate the moments we had growing up with the long hours of soccer. It would most definitely benefit all of us whom live near this park and will be happy to see people use it productively.
• Security guard
• We need a cop
• Maybe put something to cover the sun for when it's hot • Smooth out the concrete
• I believe you guys should add swings and make the ground more solid not bumpy because it’s hard to use when you have skates.
• I think you should fix the park floor because it has seen better days. • The asphalt area is very bad. The play structure should be poured in place cushion under it.

El Gabilan Tot-Lot Neighborhood Engagement Results

• It would be great to have lights for the winter months and have some sort of reservation system to avoid overcrowding and arguments.
• Would love a tennis court and new swings as well
• Tennis court
• I would love to see a Soccer/ basketball court
• You should add a dog park
• Maybe add some swings to one side and one for a baby. Or add a medal merry-go round!!! • Add more swings
• Add a volleyball court
• More tables and benches needed
• A volleyball court
Pop-ups:
• Needs more lighting
• Needs a fence so balls don’t get thrown out of the park • Needs bathrooms
• Will multi-use court area properly fit in the allowed area? Will it touch the street or playground? • Park should try to cater to as many people and interests as possible • Should include sports programs/leagues targeted to youth • Needs bulletin board to post opportunities for kids, community, local organizations, announcements
• All parks need a bulletin board
• Any options would be great, just as long as it’s a safe space for children in that community

City of Salinas
Legislation Text
200 Lincoln Ave., Salinas,
CA 93901
www.cityofsalinas.org
File #: ID#24-152, Version: 1
Professional Services Agreement with JEA & Associates and MMO Partners for Legislative Advocacy Approve a Resolution authorizing the Interim City Manager to enter into Professional Services Agreements with JEA & Associates and Murray, Montgomery & O’Donnell Partners (MMO Partners) for advocacy and support in governmental affairs at the State and Federal level in an amount not to exceed $54,000.

City of Salinas Printed on 4/4/2024Page 1 of 1
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CITY OF SALINAS

COUNCIL STAFF REPORT

DATE: APRIL 9, 2024
DEPARTMENT: ADMINISTRATION
FROM: JIM PIA, INTERIM CITY MANAGER
BY: PATRICIA M. BARAJAS, CITY CLERK
TITLE: PROFESSIONAL SERVICES AGREEMENT S WITH JEA &
ASSOCIATES AND MURRAY, MONTGOMERY & O’DONNELL

PARTNERS FOR LEGISLATIVE ADVOCACY

RECOMMENDED MOTION:

A motion to approve a Resolution authorizing the Interim City Manager to enter into Professional Services Agreements with JEA & Associates and Murray, Montgomery & O’Donnell Partners (MMO Partners) for advocacy and support in governmental affairs at the State and Federal level in an amount not to exceed $54,000.

EXECUTIVE SUMMARY:

JEA & Associates is a full service government relations and advocacy firm with extensive experience working with the California Legislature. MMO Partners is a government relations firm specializing in the representation of public clients such as the City of Salinas. Both firms’ services have included ongoing legislative advocacy, support in governmental affairs at the State and Federal levels and have been instrumental in assisting City of Salinas to secure significant grants for its operations. Their current compensation is $3,500 monthly or $42,000 annually. This recommended action would increase the pay to $4,500 monthly or $54,000 annually.

BACKGROUND:

The City of Salinas has worked diligently to establish and maintain effective working relationships in Sacramento and Washington, DC. Although the City is well represented locally by State and Federal government representatives, a comprehensive strategy of advocacy has included separate, private representation in both capitals. The City has been represented for many years in Sacramento by JEA & Associates, with the firm’s principal (John Arriaga) taking personal responsibility for advocating for City issues. Salinas has also been represented in Washington D.C. by MMO Partners, with the firm’s principal (John O’Donnell) working effectively with the City’s congressional delegation and various federal offices on the City’s behalf.

Page | 2
JEA & Associates and MMO Partners both have consistently and successfu lly worked with the Salinas, the League of California Cities, congressi onal representatives, and State and Federal government Departments, in order to secure resources for the City of Salinas. A coordinated and strong representation in both capitals is critical for the City of Salinas. It is also recommended that the City’s legislative committee, continue at a minimum, quarterly meetings with both consultants.

CEQA CONSIDERATION:

For "not a project" or "exempt" projects, the staff reports should use the following template language:

STRATEGIC PLAN INITIATIVE:

This action supports the City of Salinas Strategic Plan, Goals, and Strategies. Legislative advocacy and support have allowed the city to secure millions of dollars in funding and support for public safety, infrastructure, housing options, homelessness and youth and senior services.

DEPARTMENTAL COORDINATION:

Over many years, all City Departments have worked with both of these Federal and State Legislative consultants on legislation in progress, communication on state and federal issues, and finally, on important efforts to secure grants.

FISCAL AND SUSTAINABILITY IMPACT:

Funding for these agreements is budgeted and appropriated in 1000.80.8005.

ATTACHMENTS:

Resolution
JEA & Associates Professional Services Agreement
MMO Partners Professional Services Agreement

Page | 3
RESOLUTION ___________ (N.C.S.)

RESOLUTION APPROVING PROFESSIONAL SERVICES AGREEMENTS WITH JEA & ASSOCIATES AND HROD, INC. FOR LEGISLATIVE ADVOCACY

BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF SALINAS: that the City Council does hereby approve the attached Professional Services Agreement with JEA & Associates in the annual amount of $54,000 for State legislative advocacy and support; and

BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF SALINAS: that the City Council does hereby approve the attached Professional Services Agreement with HROD, Inc in the annual amount of $54,000 for Federal legislative advocacy and support; and

BE IT FURTHER RESOLVED BY THE COUNCIL OF SALINAS that the Interim City Manager is hereby authorized to enter into the Professional Services Agreements on behalf of the City.

PASSED AND APPROVED this 9th day of April 2024, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

APPROVED:

_____________________________
Kimbley Craig, Mayor

ATTEST:

_____________________________
Patricia M. Barajas, City Clerk

Form: Professional Services Agreement v. November 2023 Page 1 of 16 MMO Partners
February 2024

AGREEMENT

FOR PROFESSIONAL SERVICES

BETWEEN

THE CITY OF SALINAS AND

MMO PARTNERS

Form: Professional Services Agreement v. November 2023 Page 2 of 16 MMO Partners
April 2024

Contents
RECITALS ..................................................................................................................................... 4 TERMS ........................................................................................................................................... 4

1. Scope of Service. ................................................................................................................. 4

2. Term; Completion Schedule. ............................................................................................... 5

3. Compensation. ..................................................................................................................... 5

4. Billing. ................................................................................................................................. 5

5. Meet & Confer. .................................................................................................................... 5

6. Additional Copies................................................................................................................. 5

7. Responsibility of Consultant. ............................................................................................... 5

8. Responsibility of City. ......................................................................................................... 6

9. Acceptance of Work Not a Release. .................................................................................... 6

10. Indemnification and Hold Harmless. ................................................................................... 6

11. Insurance. ............................................................................................................................. 6

12. Access to Records. ............................................................................................................... 7

13. Non-Assignability. ............................................................................................................... 7

14. Changes to Scope of Work. ................................................................................................. 7

15. Ownership of Documents. ................................................................................................... 7

16. Termination. ......................................................................................................................... 7

17. Compliance with Laws, Rules, and Regulations. ................................................................ 8

18. Exhibits Incorporated. .......................................................................................................... 8

19. Independent Contractor. ....................................................................................................... 9

20. Integration and Entire Agreement. ....................................................................................... 9

21. Jurisdiction and Venue. ........................................................................................................ 9

22. Severability .......................................................................................................................... 9

23. Notices. ................................................................................................................................ 9

24. Nondiscrimination.............................................................................................................. 10

25. Conflict of Interest. ............................................................................................................ 10

26. Headings. ........................................................................................................................... 10

27. Attorneys’ Fees .................................................................................................................. 10

28. Non-Exclusive Agreement. ................................................................................................ 10

29. Rights and Obligations Under Agreement. ........................................................................ 10

30. Licenses.............................................................................................................................. 11

31. Counterparts. ...................................................................................................................... 11

Form: Professional Services Agreement v. November 2023 Page 3 of 16 MMO Partners
April 2024

32. Legal Representation. ........................................................................................................ 11

33. Joint Representation. .......................................................................................................... 11

34. Warranty of Authority........................................................................................................ 11

35. No Waiver of Rights. ......................................................................................................... 11 Exhibit A- Insurance Requirements .............................................................................................. 13 Exhibit B- Scope of Service ........................................................... Error! Bookmark not defined.

Form: Professional Services Agreement v. November 2023 Page 4 of 16 MMO Partners
April 2024

AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN

THE CITY OF SALINAS AND MMO PARTNERS

This Agreement for Professional Services (the “Agreement” and/or “Contract”) is made and entered into this 9th day of April, 2024, between the City of Salinas, a California Charter city and municipal corporation (hereinafter “City”), and MMO Partners, a sole proprietorship (hereinafter “Consultant”).

RECITALS

WHEREAS, Consultant represents that he, she, or it is specially trained, experienced, and competent to perform the special services which will be required by this Agreement; and

WHEREAS, Consultant is willing to render such professional services, as hereinafter defined, on the following terms and conditions.

NOW, THEREFORE, City and Consultant agree as follows:

TERMS

1. Scope of Service. The scope of Consultant’s services is described herein:

The scope of Consultant’s services shall, as more specifically set forth in this section, include advocacy, and support in governmental affairs at the state level with regard to the City’s fiscal interest and the City’s interests in improving the overall quality of life for the Salinas Community.

(A) Consultant shall act as the City’s representative and work with us and the City’s congressional delegation and various other legislative and governmental committees, commissions, and persons in volved in state governmental affairs, with regard to the City’s interests.

(B) Consultant shall research and advise the City of proposed federal legislation that may impact the City and its ability to provide municipal services and the City’s ability to comply with state law.

(C) Consultant shall assist the City in introducing legislation that supports the Salians City Council’s goals and that enhances the community’s quality of life through increased opportunity.

(D) Consultant shall coordinate meetings and appearance for the City with or before federal legislators and governmental departments, committees or commissions and shall fully advise and inform the City on such meetings and appearances.

Form: Professional Services Agreement v. November 2023 Page 5 of 16 MMO Partners
April 2024

(E) Consultant shall identify and shall advise and assist the City with regard to state funding available to support social and fiscal issues relative to the City.

(F) Advise and assist the City through the annual state budget process including advice and assistance on specific items that may be identified as part of the Salinas City Council’s goals and initiatives.

2. Term; Completion Schedule. This Agreement shall be deemed to have commenced on April 1, 2024, and shall continue in full force and effect thereafter until terminated. This agreement may be terminated by either party for any reason whatsoever upon at least sixty (60) days written notice. The City Manager shall have authority to terminate this agreement on behalf of the City. This agreement shall supersede any and all prior agreements entered into by and between the City and the Consultant with respect to the services to be provided hereunder.

3. Compensation. City hereby agrees to pay Consultant for services rendered the City pursuant to this Agreement according to the rates of compensation. The total amount of compensation to be paid under this Agreement shall not exceed fifty thousand dollars ($54,000).

4. Billing. Consultant shall submit to City an itemized invoice, prepared in a form satisfactory to City, describing its services and costs for the period covered by the invoice.

Except as specifically authorized by City, Consultant shall not bill City for duplicate services performed by more than one person.

Any such invoices shall be in full accord with any and all applicable provisions of this Agreement.

City shall make payment on each such invoice within thirty (30) days of receipt; provided, however, that if Consultant submits an invoice which is incorrect, incomplete, or not in accord with the provisions of this Agreement, City shall not be obligated to process any payment to Consultant until thirty (30) days after a correct and complying invoice has been submitted by Consultant. The City shall process undisputed portion immediately.

5. Meet & Confer. Consultant agrees to meet and confer with City or its agents or employees with regard to services as set forth herein as may be required by the City to ensure timely and adequate performance of the Agreement.

6. Additional Copies. If City requires additional copies of reports, or any other material which Consultant is required to furnish as part of the services under this Agreement, Consultant shall provide such additional copies as are requested, and City shall compensate Consultant for the actual costs related to the production of such copies by Consultant.

7. Responsibility of Consultant. By executing this Agreement, Consultant agrees that the services to be provided and work to be performed under this Agreement shall be performed in a fully competent manner. By executing this Agreement, Consultant further agrees and represents to City that the Consultant possesses, or shall arrange to secure from others, all of the necessary professional capabilities, experience, resources, and facilities necessary to provide the City the

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April 2024

services contemplated under this Agreement and that City relies upon the professional skills of Consultant to do and perform Consultant’s work. Consultant further agrees and represents that Consultant shall follow the current, generally accepted practices in this area to the profession to make findings, render opinions, prepare factual presentations, and provide professional advice and recommendations regarding the projects for which the services are rendered under this Agreement.

8. Responsibility of City. To the extent appropriate to the projects to be completed by Consultant pursuant to this Agreement, City shall:

(A) Assist Consultant by placing at its disposal all available information pertinent to the projects, including but not limited to, previous reports and any other data relative to the projects. Nothing contained herein shall obligate City to incur any expense in connection with completion of studies or acquisition of information not otherwise in the possession of City.

(B) Examine all studies, reports, sketches, drawings, specifications, proposals, and other documents presented by Consultant, and render verbally or in writing as may be appropriate, decisions pertaining thereto within a reasonable time so as not to delay the services of Consultant.

(C) Jim Pia, Interim City Manager, or his designee, shall act as City’s representative with respect to the work to be performed under this Agreement. Such person shall have the complete authority to transmit instructions, receive information, interpret, and define City’s policies and decisions with respect to materials, equipment, elements, and systems pertinent to Consultant’s services. City may unilaterally change its representative upon notice to the Consultant.

(D) Give prompt written notice to Consultant whenever City observes or otherwise becomes aware of any defect in a project.

9. Acceptance of Work Not a Release. Acceptance by the City of the work to be performed under this Agreement does not operate as a release of Consultant from professional responsibility for the work performed.

10. Indemnification and Hold Harmless.

Consultant shall defend, indemnify, and hold harmless the City and its officers, officials, employees, volunteers, and agents from and against any and all liability, loss, damage, expense, costs (including without limitation costs and fees of litigation) of every nature arising out of or in connection with Consultant’s performance of work hereunder, including the performance of work of any of Consultant’s subcontractors or agents, or Consultant’s failure to comply with any of its obligations contained in the agreement, except such loss or damage which was caused by the sole negligence or willful misconduct of the City.

11. Insurance. Consultant shall procure and maintain for the duration of this Agreement insurance meeting the requirements specified in Exhibit A hereto.

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April 2024

12. Access to Records. Consultant shall maintain all preparatory books, records, documents, accounting ledgers, and similar materials including but not limited to calculation and survey notes relating to work performed for the City under this Agreement on file for at least three (3) years following the date of final payment to Consultant by City. Any duly authorized representative(s) of City shall have access to such records for the purpose of inspection, audit, and copying at reasonable times during Consultant’s usual and customary business hours.

Consultant shall provide proper facilities to City’s representative(s) for such access and inspection.

13. Non-Assignability. It is recognized by the parties hereto that a substantial inducement to City for entering into this Agreement was, and is, the professional reputation and competence of Consultant. This Agreement is personal to Consultant and shall not be assigned by it without express written approval of the City.

14. Changes to Scope of Work. City may at any time, and upon a minimum of ten (10) days written notice, seek to modify the scope of services to be provided for any project to be completed under this Agreement. Consultant shall, upon receipt of said notice, determine the impact on both time and compensation of such change in scope and notify City in writing. Upon agreement between City and Consultant as to the extent of said impacts to time and compensation, an amendment to this Agreement shall be prepared describing such changes.

Execution of the amendment by City and Consultant shall constitute the Consultant’s notice to proceed with the changed scope.

15. Ownership of Documents. Title to all final documents, including drawings, specifications, data, reports, summaries, correspondence, photographs, computer software (if purchased on the City’s behalf), video and audio tapes, software output, and any other materials with respect to work performed under this Agreement shall vest with City at such time as City has compensated Consultant, as provided herein, for the services rendered by Consultant in connection with which they were prepared. City agrees to hold harmless and indemnify the Consultant against all damages, claims, lawsuits, and losses of any kind including defense costs arising out of any use of said documents, drawings, and/or specifications on any other project without written authorization of the Consultant.

16. Termination.

(A) City shall have the authority to terminate this Agreement, upon ten days written notice to Consultant, as follows:

(1) If in the City’s opinion the conduct of the Consultant is such that the interest of the City may be impaired or prejudiced, or

(2) For any reason whatsoever.

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April 2024

(B) Upon termination, Consultant shall be entitled to payment of such amount as fairly compensates Consultant for all work satisfactorily performed up to the date of termination based upon the Consultant’s rates shown in Section 3 of this Agreement, except that:

(1) In the event of termination by the City for Consultant’s default, City shall deduct from the amount due Consultant the total amount of additional expenses incurred by City as a result of such default. Such deduction from amounts due Consultant are made to compensate City for its actual additional costs incurred in securing satisfactory performance of the terms of this Agreement, including but not limited to, costs of engaging other consultant(s) for such purposes. In the event that such additional expenses shall exceed amounts otherwise due and payable to Consultant hereunder, Consultant shall pay City the full amount of such expense.

(1) Upon receipt of written notice of such termination promptly cease all services on this project, unless otherwise directed by City; and

(2) Deliver to City all documents, data, reports, summaries, correspondence, photographs, computer software output, video and audio tapes, and any other materials provided to Consultant or prepared by or for Consultant or the City in connection with this Agreement. Such material is to be delivered to City in completed form; however, notwithstanding the provisions of Section 15 herein, City may condition payment for services rendered to the date of termination upon Consultant’s delivery to the City of such material.

(D) In the event that this Agreement is terminated by City for any reason, City is hereby expressly permitted to assume the projects and complete them by any means, including but not limited to, an agreement with another party.

(E) The rights and remedy of the City and Consultant provided under this Section are not exclusive and are in addition to any other rights and remedies provided by law or appearing in any other section of this Agreement.

17. Compliance with Laws, Rules, and Regulations. Services performed by Consultant pursuant to this Agreement shall be performed in accordance and full compliance with all applicable federal, state, and City laws and any rules or regulations promulgated thereunder.

18. Exhibits Incorporated. All exhibits referred to in this Agreement and attached to it are hereby incorporated in it by this reference. In the event there is a conflict between any of the terms of this Agreement and any of the terms of any exhibit to the Agreement, the terms of the Agreement shall control the respective duties and liabilities of the parties.

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April 2024

19. Independent Contractor. It is expressly understood and agreed by both parties that Consultant, while engaged in carrying out and complying with any of the terms and conditions of this Agreement, is an independent contractor and not an employee of the City. Consultant expressly warrants not to represent, at any time or in any manner, that Consultant is an employee or servant of the City.

20. Integration and Entire Agreement. This Agreement represents the entire understanding of City and Consultant as to those matters contained herein. No prior oral or written understanding shall be of any force or effect with respect to those matters contained herein. This Agreement may not be modified or altered except by amendment in writing signed by both parties.

21. Jurisdiction and Venue. This Agreement shall be governed by and construed in accordance with the laws of the State of California, County of Monterey, and City of Salinas.

Jurisdiction of litigation arising from this Agreement shall be in the State of California, in the County of Monterey or in the appropriate federal court with jurisdiction over the matter.

22. Severability. If any part of this Agreement is found to be in conflict with applicable laws, such part shall be inoperative, null and void insofar as it is in conflict with said laws, but the remainder of the Agreement shall continue to be in full force and effect.

23. Notices.

(A) Written notices to the City hereunder shall, until further notice by City, be addressed to:

City Manager
City of Salinas
200 Lincoln Avenue
Salinas, California 93901

With a copy to:

City Attorney
City of Salinas
200 Lincoln Avenue
Salinas, California 93901

(B) Written notices to the Consultant shall, until further notice by the Consultant, be addressed to:

MMO Partners
101 Constitution Avenue NW
Suite 825 East
Washington, DC 20001

Form: Professional Services Agreement v. November 2023 Page 10 of 16 MMO Partners
April 2024

(C) The execution of any such notices by the City Manager shall be effective as to Consultant as if it were by resolution or order of the City Council, and Consultant shall not question the authority of the City Manager to execute any such notice.

(D) All such notices shall either be delivered personally to the other party’s designee named above, or shall be deposited in the United States Mail, properly addressed as aforesaid, postage fully prepaid, and shall be effective the day following such deposit in the mail.

24. Nondiscrimination. During the performance of this Agreement, Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, ancestry, creed, sex, national origin, familial status, sexual orientation, age (over 40 years) or disability. Consultant shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, ancestry, creed, sex, national origin, familial status, sexual orientation, age (over 40 years) or disability.

25. Conflict of Interest. Consultant warrants and declares that it presently has no interest, and shall not acquire any interest, direct or indirect, financial, or otherwise, in any manner or degree which will render the services required under the provisions of this Agreement a violation of any applicable local, state, or federal law. Consultant further declares that, in the performance of this Agreement, no subcontractor or person having such an interest shall be employed. In the event that any conflict of interest should nevertheless hereinafter arise, Consultant shall promptly notify City of the existence of such conflict of interest so that City may determine whether to terminate this Agreement. Consultant further warrants its compliance with the Political Reform Act (Government Code section 81000 et seq.) and Salinas City Code Chapter 2A that apply to Consultant as the result of Consultant’s performance of the work or services pursuant to the terms of this Agreement.

26. Headings. The section headings appearing herein shall not be deemed to govern, limit, modify, or in any manner affect the scope, meaning or intent of the provisions of this Agreement.

27. Attorneys’ Fees. In case suit shall be brought to interpret or to enforce this Agreement, or because of the breach of any other covenant or provision herein contained, the prevailing party in such action shall be entitled to recover their reasonable attorneys’ fees in addition to such costs as may be allowed by the Court. City’s attorneys’ fees, if awarded, shall be calculated at the market rate.

28. Non-Exclusive Agreement. This Agreement is non-exclusive and both City and Consultant expressly reserves the right to contract with other entities for the same or similar services.

29. Rights and Obligations Under Agreement. By entering into this Agreement, the parties do not intend to create any obligations express or implied other than those set out herein; further, this Agreement shall not create any rights in any party not a signatory hereto.

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April 2024

30. Licenses. If a license of any kind, which term is intended to include evidence of registration, is required of Consultant, its representatives, agents, or subcontractors by federal, state, or local law, Consultant warrants that such license has been obtained, is valid and in good standing, and that any applicable bond posted in accordance with applicable laws and regulations.

31. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute a single agreement.

32. Legal Representation. Each party affirms that it has been represented, if it so chose, by legal counsel of its own choosing regarding the preparation and the negotiation of this Agreement and the matters and claims set forth herein, and that each of them has read this Agreement and is fully aware of its contents and its legal effect. Neither party is relying on any statement of the other party outside the terms set forth in this Agreement as an inducement to enter into this Agreement.

33. Joint Representation. The language of all parts of this Agreement shall in all cases be construed as a whole, according to its fair meaning, and not strictly for or against any party. No presumptions or rules of interpretation based upon the identity of the party preparing or drafting the Agreement, or any part thereof, shall be applicable or invoked.

34. Warranty of Authority. Each party represents and warrants that it has the right, power, and authority to enter into this Agreement. Each party further represents and warrants that it has given any and all notices, and obtained any and all consents, powers, and authorities, necessary to permit it, and the persons entering into this Agreement for it, to enter into this Agreement.

35. No Waiver of Rights. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver or a waiver of a subsequent breach of the same or any other provision of this Agreement. The failure to provide notice of any breach of this Agreement or failure to comply with any of the terms of this Agreement shall not constitute a waiver thereof.

Failure on the part of either party to enforce any provision of this Agreement shall not be construed as a waiver of the right to compel enforcement of such provision or any other provision. A waiver by the City of any one or more of the conditions of performance under this Agreement shall not be construed as waiver(s) of any other condition of performance under this Agreement.

IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement on the date first written above.

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April 2024

CITY OF SALINAS

____________________________
Jim Pia
Interim City Manager

APPROVED AS TO FORM:

_________________________
□ Christopher A. Callihan, City Attorney, or
□ Rhonda Combs, Assistant City Attorney

CONSULTANT

___________________________________

By (Printed Name): ___________________

Its (Title): ___________________________

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April 2024

Exhibit A- Insurance Requirements

Insurance Requirements
Consultant shall procure and maintain for the duration of the Agreement insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Consultant, his agents, representatives, employees, or subcontractors. With respect to General Liability and Professional Liability, coverage should be maintained for a minimum of five (5) years after Agreement completion.

MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:
(A) Commercial General Liabi lity (“CGL”): Insuranc e Services Office Form (“ISO”) CG 00 01 covering CGL on an occurrence basis, including products and completed operations, property damage, bodily injury, and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. (B) Automobile Liability: ISO Form CA 0001 covering any auto, or if Consult ant has no owned autos, hired and non -owned, with limit s no less than $1,000,000 per accident for bodily injury and property damage.
(C) Workers’ Compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with a limit of no less than $1,000,000 per accident for bodily injury or disease.
(D) Professional Liability (also known as Errors and Omissions) insurance appropriate to the work being performed , with limits no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate per policy period of one year.

If the Consultant maintains broader coverage and/or higher limits than the minimums shown above, the City of Salinas requires and shall be entitled to the broader coverage and/or higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

OTHER INSURANCE PROVISIONS
The insurance policies are to contain, or be endorsed to contain, the following provisions:

Additional Insured Status
The City of Salinas, its officers, officials, employees, and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Consultant’s insurance (at least as broad as ISO Form CG 20 10, CG 11 85, or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).

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April 2024

Primary Coverage
For any claims related to this Agreement or the project described within this Agreement, the Consultant’s insurance coverage shall be primary coverage at least as broad as ISO Form CG 20 01 04 13 as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Consultant’s insurance and shall not contribute with it.

Notice of Cancellation
Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City.

Waiver of Subrogation
Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance.

Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.

The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City of Salinas for all work performed by the Consultant, its employees, agents, and subcontractors.

Self-Insured Retentions
Self-insured retentions must be declared by Consultant to and approved by the City. At the option of the City, Consultant shall provide coverage to reduce or eliminate such self-insured retentions as respects the City, its officers, officials, employees, and volunteers; or the consultant shall provide evidence satisfactory to the City guaranteeing payment of losses and related investigations, claim administrations, and defense expenses. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.

Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the City.

Claims Made Policies
If any of the required policies provide coverage on a claims-made basis:

1. The Retroactive Date must be shown and must be before the date of this Agreement or the beginning of Agreement work.

2. Insurance must be maintained, and evidence of insurance must be provided for at least five (5) years after completion of the Agreement of work.

3. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Dat e prior to the Agreement effective date, the Consultant mu st purchase “extended reporting” coverage for a minimum of five (5) years after completion of Agreement work.

4. A copy of the claims reporting requirements must be submitted to the City for review.

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April 2024

Verification of Coverage
Consultant shall furnish the City with original certificates and amendatory endorsements or copies of the applicable insurance language effecting coverage required by this Agreement. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

Subcontractors
Consultant shall require and verify that all sub-consultants and/or subcontractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure that Entity is an additional insured on insurance required from such sub-consultants and/or subcontractors.

Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.

Maintenance of Insurance
Maintenance of insurance by Consultant as specified shall in no way be interpreted as relieving Consultant of its indemnification obligations or any responsibility whatsoever and the Consultant may carry, at its own expense, such additional insurance as it deems necessary.

Form: Professional Services Agreement v. November 2023 Page 1 of 16 JEA & Associates
February 2024

AGREEMENT

FOR PROFESSIONAL SERVICES

BETWEEN

THE CITY OF SALINAS AND

JEA & ASSOCIATES

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April 2024