2 0 2 3 E l G a b i l a n P a r k - S c o p e . d o c x
1.0 PRELIMINARY DESIGN
1.01 Re-Visit El Gabilan Park with Consultants, and discuss existing site conditions and photograph for in-house design reference.
1.02 Create CAD base file from (already completed) survey of the park.
1.03 Coordinate with Geotechnical Engineer to have their work performed. Geotechnical consultant to conduct soil borings and infiltration testing at park project site and provide laboratory results and recommendation report. Deliverable: Submit geotechnical report and recommendations to Owner for future use.
1.04 Prepare and submit Project Schedule, and revise as needed per PM directions. Deliverable: Design Team to prepare project schedule. Submittal will be electronic.
1.05 Based on previous inputs from community meetings and staff recommendations, develop (2) preliminary design sketches, including hardscape, multi-sport court location, to address the park program, and define the proposed overall site character.
1.06 Submit and review preliminary design sketches with Owner / PM. Following Staff review and comment refine the final preliminary design as required. Deliverable: Design Team to prepare preliminary sketches.
Submittal will be electronic.
1.07 Based on Owner/PM plan review comments develop a final preliminary layout, and preliminary level construction budget.
1.08 Submit final preliminary design to Owner/PM for review. Deliverable: Design Team to prepare a final preliminary sketch. Submittal will be electronic.
2.0 DESIGN DEVELOPMENT
2.01Refine / reformat base plans as required for landscape design development.
2.02Based on Preliminary Plan comments, Prepare and submit final site plan for official Site Plan Review, by Owner / PM and Design Review Committee. Deliverable: Design Team to prepare a Site Plan for review.
Submittal will be electronic.
2.03Based on Site Plan Review comments, Prepare 50% Design Development plans for review by Owner / PM Scope of Services
El Gabilan Park
December 20, 2023
PROJECT DESCRIPTION
The improvements at the El Gabilan Park include providing a new multi-sport court, fencing, and paving areas, landscape renovations, and replacing the existing play equipment. The consultant team will study existing drainage and make improvements as required with the new layout, and provide new security lighting.
Included with our scope and fee is a conceptual cost estimate prepared by BFS in December 2023.
B F S L A N D S C A P E A R C H I T E C T S | P a g e 2 o f 5 and Design Review Committee. Provide Owner/PM design development level update of construction budget.
2.04Research, and prepare preliminary submittal of site furnishings, hardscape materials, and sport court materials (product notebook).
2.05Coordinate the following items as required with Design Team:
a.Demolition / clear & grub areas, with the civil engineer. b.Grading and drainage of pedestrian pavements and planting areas with the civil engineer. c.LID storm water management strategies with the civil engineer. d.Paving base and sub-grade design with the civil.
e.Site plan elements with the Electrical engineer.
2.06Submit and review 50% Design Development plans, product notebook, and construction budget with Owner/PM, and Design Review Committee. Deliverable: Design Team to prepare and submit 50% DD plans, product notebook, and estimate. Submittal will be electronic.
2.07Based on Design Review Committee comments, prepare 100% Design Development (35% Construction Document) plans and estimate.
2.08Coordinate any site plan updates and comments with Civil and Electrical Engineers.
2.09Provide Owner / PM with 100% Design Development level plans and construction budget. Deliverable:
Design Team to prepare and submit 100% DD plans and estimate. Submittal will be electronic.
3.0 CONSTRUCTION DOCUMENTS
3.01 Based on final Design Development comments, Prepare and submit electronically 75% complete Construction Drawings (CDs), submittal includes technical specifications and estimate of probable construction costs. Deliverable: Design Team to prepare and submit 75% CD plans, construction cost estimate and specifications. Submittal will be electronic.
3.02 Prepare materials and assist Owner/PM with City Council Meeting.
Deliverable: Design Team to prepare and submit presentation materials, and to assist Owner/PM with Council Meeting presentation. BFS to prepare and submit summary and recommendations from City Council responses and Community comments.
3.03 Based upon Owner / PM review, complete 90% CDs / Permit Set. Prepare estimate of probable construction costs and technical specifications in CSI format. Prepare building permit application and compile all required reports and information. Submit electronically and review with Owner / PM. Coordinate building permit application with PM. Deliverable: Design Team to prepare and submit 90% CD plans, construction cost estimate and specifications.
3.04 Compile and distribute agency plan-check comments for Owner / PM and sub-consultant review.
3.05 Based on plan-check comments, complete 100% CDs / Bid-set drawings, Technical Specifications, and Bid- Form. Owner / PM will distribute copies of bid-documents. Deliverable: Design Team to prepare and submit 100% CD plans, construction cost estimate, and specifications for bidding. Submittal will be electronic.
B F S L A N D S C A P E A R C H I T E C T S | P a g e 3 o f 5
4.0 BIDDING AND CONSTRUCTION REVIEW
Owner / Construction Manager (CM) shall have the primary responsibility for the bidding and construction review phase of the project, including testing and inspection coordination, payment request processing and all related items.
4.01 Attend pre-bid meeting with Owner / CM and potential bidders to discuss bidding procedures.
4.02 Provide technical assistance during the bid process, including preparation of Addenda. Respond to questions as directed by Owner / CM. Provide written or graphic clarification as appropriate. Assist Owner / CM in evaluating bids received.
4.03 Provide the Contractor a Conform Set of Drawings incorporating all addenda revisions.
4.04 Attend pre-construction meeting with Owner / CM and Contractor to discuss construction procedures.
4.05 Respond to Requests for Information (RFI); furnish Clarifications, Revisions, and Architects Supplementary Instructions (ASI) to the Owner / CM; any change orders will be prepared by Owner / CM.
4.06 Review and process submittals, samples, and Shop Drawings. Review proposed substitutions if any, for conformance to drawings and technical specifications.
4.07 Review and comment on Contractors Pay Applications and Proposed Change Orders.
4.08 Attend 8 bi-weekly project (OAC) meetings via zoom/phone, and 6 on-site construction reviews followed by written field reports and/or meeting minutes. Assumes [4]-months construction and [1]-month landscape maintenance. Reviews to include:
a. Substantial Completion Review – at start of landscape maintenance b. Punch-list Check – during landscape maintenance
c. Final Review – at end of landscape maintenance
4.09 Prepare Record Drawings based on As-Built drawings provided by the Contractor.
4.10 Close-out project including administrative documentation.
5.0 ADDITIONAL SERVICES
Any additional presentations, drawings or documents not identified in the Scope of Services will be considered additional services. Additional services are provided only as authorized and on an hourly basis unless otherwise approved.
B F S L A N D S C A P E A R C H I T E C T S | P a g e 4 o f 5
5.01 Additional meetings as authorized by the Owner / PM.
5.02 Arborist consultant to prepare and submit arborist review and recommendations for park project site.
Deliverable: Submit arborist report and recommendation to Owner for future use.
5.03 Electrical consultant to provide design for sport court lighting.
Deliverable: 75%, 90%, 100% Construction Documents, Specifications and Cost Estimates. Review and response to RFI’s, Submittals and provide onsite field reviews as needed for scope of work.
5.04 Provide re-design of existing play area with new overall layout and new equipment.
Deliverable: 75%, 90%, 100% Construction Documents, Specifications and Cost Estimates. Review and response to RFI’s, Submittals and provide onsite field reviews as needed for scope of work.
EXCLUSIONS
The following are excluded from our scope of services.
1. CEQA document preparation and approvals.
2. Printing of plans and documents for distribution.
3. Sport court lighting design and coordination.
4. New PG&E electrical service design and coordination.
5. Architectural Review Board Submittal.
6. Architectural Drawings for ancillary support buildings and structures.
7. Utility Engineering including domestic water supply
8. Off-site improvements, except for utility connections.
9. Testing fees for construction testing procedures, i.e., compaction testing, percolation testing, construction staking verification
10. Division 1 (General Conditions and Special Provisions) Project Specifications. -END-
B F S L A N D S C A P E A R C H I T E C T S | P a g e 5 o f 5
COMPENSATION
1.0 PRELIMINARY DESIGN..................................................................................................................$21,823 BFS (PRIME)............................................................................................................................................................................................$7,300 GEOTECHNICAL INVESTIGATION .............................................................................................................................................$8,750
2.0 DESIGN DEVELOPMENT ..............................................................................................................$29,060 BFS (PRIME).........................................................................................................................................................................................$15,400 SANDIS (CIVIL)...................................................................................................................................................................................$13,660
3.0 CONSTRUCTION DOCUMENTS .................................................................................................$52,443 BFS (PRIME).........................................................................................................................................................................................$22,100 SANDIS (CIVIL)...................................................................................................................................................................................$12,232 Aurum (Electrical)..............................................................................................................................................................................$6,600 D.C. URFER (STRUCTURAL)...........................................................................................................................................................$2,160 360PSM (Labor Compliance)......................................................................................................................................................$3,183 G7ei (Project Management) .......................................................................................................................................................$6,168
4.0 BIDDING & CONSTRUCTION REVIEW......................................................................................$75,189 BFS (PRIME).........................................................................................................................................................................................$11,500 SANDIS (CIVIL)......................................................................................................................................................................................$4,265 Aurum (Electrical)..............................................................................................................................................................................$1,200 D.C. URFER (STRUCTURAL)...........................................................................................................................................................$1,440 360PSM (Labor Compliance)...................................................................................................................................................$12,200 G7ei (Project Management).....................................................................................................................................................$44,584
5.0 ADDITIONAL SERVICES
5.01 Additional Meetings ............................................................................................................$400 per meeting
5.02 Arborist Survey..................................................................................................................................................$2,500
5.03 Electrical CDs and CA for Sport Court Lighting..................................................................................TBD
5.04 Playground re-design CDs and CA.............................................................................................................TBD REIMBURSABLE EXPENSES BUDGET ..........................................................................................................$2,000 TOTAL (NIC ADDITIONAL SERVICES)......................................................................................$174,942 Attachments: Standard Schedule of Compensation, dated 1/2023.
Notice: Landscape Architects are regulated by the State of California. Any questions concerning a Landscape Architect may be referred to the Landscape Architects Technical Committee at: Landscape Architects Technical Committee, 2420 Del Paso Rd, Unit 105, Sacramento, CA 95834 (916) 575-7230.
1580 West El Camino Real, Suite 12, Mountain View 94040 ■ (650) 326-6622 P ■ (650) 963-9421 F 425 Pacific Street, Suite 201, Monterey, California 93940 ■ (831) 646-1383 P ■ (831) 373-8653 F BFS Landscape Architects ■ bfsla.com
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Compensation Schedule_2023.docx
Standard Schedule of Compensation January 2023 GENERAL The following list of fees and reimbursable expense items shall be used in providing services within our agreement and may be annually adjusted, upon issuance of an updated Standard Schedule of Compensation: Principal $220/hour Associate Principal $205/hour Associate $190/hour Project Manager $170/hour Assistant Project Manager $160/hour Designer $140/hour Assistant Designer $120/hour Design/Graphics Intern $45/hour Word Processor/Clerical $85/hour ADDITIONAL SERVICES Any additional presentations, drawings or documents not identified in the Scope of Services will be considered additional services. Additional services are provided only with prior authorization and on an hourly basis unless otherwise approved. REIMBURSABLE EXPENSES All costs for printing and plotting, special delivery, mileage, and other costs directly related to the project will be accounted as a reimbursable expense at our cost plus a fifteen percent administration charge.