DATE: APRIL 9, 2024
DEPARTMENT: PUBLIC WORKS DEPARTMENT
FROM: DAVID JACOBS, P.E., L.S., PUBLIC WORKS DIRECTOR
BY: JONATHAN ESTEBAN, ASSISTANT ENGINEER
TITLE: SALINAS FIRE DEPARTMENT CITY HALL TENANT IMPROVEMENT, CIP NO. 9300 RECOMMENDED MOTION:
A motion to approve a Resolution to:
Authorize the Interim City Manager to execute Contract Change Order No. 13 to Premier Builders Inc. for the Salinas Fire Department City Hall Tenant Improvement, CIP 9300, in an amount not to exceed $129,116; and Authorize the Interim City Manager to execute all necessary contract change orders for work required to complete the project with not to exceed construction contingences of $15,000.
EXECUTIVE SUMMARY:
On December 14, 2021, City Council approved Resolution 22266 awarding a construction contract to Premier Builders, Inc. for the Salinas Fire Department City Hall Tenant Improvement (TI), CIP 9300 in the amount of $685,924.
On April 4, 2023, City Council approved Resolution 22627 awarding a construction contract to FC & Sons Roof for the City Hall Emergency Roof Repair and Abatement Project. The SFD City Hall Tenant Improvement Project construction work was postponed due to replacement of the deteriorated metal roof deck with the emergency roof repair and abatement project. During emergency roof repair, water damage occurred to the walls and flooring in the TI space.
Contract Change Order No. 13, in the amount of $129,116, includes repair of all carpet, tiles, wall base, and drywall including repainting and refinishing due to water damage. Funds for this change order will be from a previously identified City Hall Renovations account .
BACKGROUND:
The Salinas Fire Department City Hall Tenant Improvement (TI), CIP 9300, scope includes tenant improvements to the existing office spaces located in the City Hall West Wing that were previously demolished and temporarily encapsulated the asbestos-containing ceiling.
The Salinas Fire Department City Hall TI commenced on September 13, 2022, with an anticipated completion date of Spring 2023. On February 7, 2023, City Council approved Resolution 22585 authorizing the execution of contract change orders 1 – 6 and authorizing all necessary contract change orders (CCO) for an additional amount not to exceed $45,000. Following Resolution 22585, CCO 7 in the amount of $41,929 and CCO 8 for additional working days have been approved and completed. Per Resolution No. 22777, CCO 9 in the amount of $3,858 and $15,000 contingency for additional change orders was approved.
Table 1: Contract Change Order Log
CCO No.
Amount
CCO Description
1 $21,879.00
Temporary encapsulation barrier repairs
2 $85,243.00
Design revisions, HVAC, soundproof, cardlock
3 $22,105.00
Material escalation costs due to design revisions
4 $5,839.00
Removal of asbestos from existing live conduit
5 $1,548.00
Additional ceiling framing material
6 $46,630.00
Emergency roof patch for leaks
7 $41,929.00
Revisions to security and electrical scope
8 $0.00
Additional working days
9 $3,858.00
Preparation at floor boxes
10 $2,716.00
Replacement of carpet in open office
11 $1,297.00
Installation of data outlet for printer
12 $6,000.00
Increase the ballistic window size
13 $129,116.00
Water damage repairs
Contract Change Order 13 has been requested to repair water damage that occurred during the rainy season while the emergency roof repair project was in progress. The repairs include installation of new carpet tile and base, grinding and removal of old glue, patching of drywall at damaged locations including tape and texture, installation of new paint at ceilings and walls, and removal and reinstalling of light fixtures necessary to make repairs to ceiling.
Pursuant to Policy 75-1, all change orders above $100,000 or above 10% of the contract amount shall be authorized by Council action. Given that the total cumulative cost for change order 13 will exceed $100,000, staff recommends Council approve a resolution authorizing the City Manager to execute Contract Change Order 13 in the amount of $129,116 and authorize the City Manager to execute all necessary contract change orders for construction contingencies not to exceed $15,000.00.
CEQA CONSIDERATION:
Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378). In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Because the proposed action and this matter have no potential to cause any effect on the environment, or because it falls within a category of activities excluded as projects pursuant to CEQA Guidelines section 15378, this matter is not a project. Because the matter does not cause a direct or foreseeable indirect physical change on or in the environment, this matter is not a project. Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.
STRATEGIC PLAN INITIATIVE:
This project addresses the current City Council’s Goals of “Infrastructure and Environmental Sustainability” and “Public Safety” by improvement City facilities and providing offices for Fire Administration staff.
DEPARTMENTAL COORDINATION:
Public Works staff, Fire Department staff, and Finance staff have collaborated efforts with the budget and execution of this project.
FISCAL AND SUSTAINABILITY IMPACT:
Funding is available and appropriated in account 3911.50.8170 (CIP 8170).
ATTACHMENTS:
Resolution
Page | 3
Page | 1
CITY OF SALINASCOUNCIL STAFF REPORTCITY OF SALINASCOUNCIL STAFF REPORT
CITY OF SALINAS
COUNCIL STAFF REPORT
CITY OF SALINAS
COUNCIL STAFF REPORT