DATE: April 23, 2024
DEPARTMENT: LIBRARY & COMMUNITY SERVICES
FROM: KRISTAN LUNDQUIST, DIRECTOR
BY: FRANCIS HEBERT, INTERIM DEPUTY LIBRARIAN
TITLE: ANNUAL MAINTENANCE SERVICE AGREEEMENT WITH ENVISIONWARE, INC. FOR LIBRARY AUTOMATED SELF-CHECK OUT SYSTEM RECOMMENDED MOTION:
A motion to approve a Resolution authorizing the Interim City Manager to enter into a service agreement in the amount of $35,732.62 with EnvisionWare, Inc. for annual maintenance of the Library Automated Self-Checkout System.
EXECUTIVE SUMMARY:
One of the greatest advantages of RFID technology in libraries is the ease and speed of checkout. A stack of RFID-equipped books can be read and checked out at the same time, and because the technology is easy to use, is fast, and customers are easily able to serve themselves. Check-in is also made much faster and easier with an RFID system. A self-check machine with e-commerce technology installed, as well as a coin and bill change, allows for customers to also pay fines and fees quickly and easily without staff intervention.
DISCUSSION:
In July 2017, the City entered into an Agreement with EnvisionWare, Inc. of Duluth, Georgia for the purchase of technology, supplies, professional services, and hardware/software maintenance to facilitate the installation of RFID/self-service technology systems for the Library & Community Services Department.
Maintenance of the automated self-checkout system is required annually. EnvisionWare, Inc. has provided a quote for this year’s maintenance totaling $35,732.62.
Consistent with Purchasing Policies and Ordinance (2576) Service Agreements in the amount of more than $30,000 require City Council approval.
CEQA CONSIDERATION:
Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).
STRATEGIC PLAN INITIATIVE:
This action is consistent with the City Council Goals of:
Infrastructure and Environmental Sustainability
Effective and Culturally Responsive Government
DEPARTMENT COORDINATION:
The Library & Community Department will work with the City Attorney’s Office on execution of the Agreement.
FISCAL AND SUSTAINABILITY IMPACT:
Funds are available and appropriated in 1100.60.6009-63.4980. No additional funding is required at this time.
ATTACHMENTS:
Agreement
Resolution
EnvisionWare, Inc. Quote
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