DATE: MAY 7, 2024
DEPARTMENT: PUBLIC WORKS
FROM: DAVID JACOBS, P.E., L.S., DIRECTOR
BY: ALEXAH ORTIZ, ENGINEERING AIDE I
JOSIE LANTACA, ASSISTANT ENGINEER
TITLE: AMENDMENT NO 1 TO THE MASTER SERVICE AGREEMENTS FOR ON-CALL MASTER ARCHITECTUAL SERVICES, CIVIL ENGINEERING AND PROJECT MANAGEMENT, MATERIAL TESTING, NPDES SUPPORT SERVICES, LAND SURVEYING, AND TRAFFIC AND TRANSPORTATION SERVICES RECOMMENDED MOTION:
A motion to approve a Resolution authorizing Amendment No.1 to the Master Services Agreement for Professional Services to the consultants listed below, to establish a not to exceed limit of three million dollars ($3,000,000) for each contract.
ARCHITECTUAL SERVICES
Consultant
Contract Date
Resolution
AETYPIC, Inc.
January 10, 2023
22560
Bureau Veritas North America, Inc.
January 10, 2023
22560
TEF Design.
January 10, 2023
22560
Wald, Ruhnke, Dost Architects LLP
January 10, 2023
22560
LAD Partners
January 10, 2023
22560
CIVIL ENGINEERING & PROJECT MANAGING SERVICES
Consultant
Contract Date
Resolution
BKF Engineers
January 10, 2023
22562
Harris & Associates, Inc.
January 10, 2023
22562
MNS Engineers
January 10, 2023
22562
Wallace Group
January 10, 2023
22562
NPDES SUPPORT SERVICES
Consultant
Contract Date
Resolution
BKF Engineers
January 10, 2023
22564
Kimley-Horn and Associates, Inc.
January 10, 2023
22564
Wallace Group
January 10, 2023
22564
TRAFFIC AND TRANSPORTATION SERVICES
Consultant
Contract Date
Resolution
BKF Engineers
January 10, 2023
22563
Kimley-Horn & Associates, Inc.
January 10, 2023
22563
GHD
January 10, 2023
22563
MATERIAL TESTING SERVICES
Consultant
Contract Date
Resolution
Earth Systems Pacific
April 4th, 2023
22637
Moore Twining Associates, Inc.
April 18th, 2023
22637
Twining, Inc
April 18th, 2023
22637
LAND SURVEYING SERVICES
Consultant
Contract Date
Resolution
BKF Engineers
November 1, 2022
22516
Wallace Group
November 1, 2022
22516
Whitson Engineers
November 1, 2022
22516
EXECUTIVE SUMMARY:
Requesting approval of an amendment to the Master Service Agreements for Architectural Services, Civil Engineering and Project Managing, Material Testing, Land Surveying, Traffic and Transportation, and NPDES Support Services to be establish with a not to exceed limit of three million dollars ($3M) for each contract.
BACKGROUND:
Public Works projects oftentimes require the services of firms offering civil engineering, project management, traffic and transportation, architectural, surveying, testing and or NPDES support services.
Civil Engineering and Project Management Services relate to providing broad civil engineering works which include traffic & transportation, structural engineering, National Pollutant Discharge Elimination System (NPDES), environmental, construction support, construction management, grant writing, and planning services from preliminary project concept through construction. It also provides other services including grading, structural design, structural analysis, design of retaining walls, sound walls, and minor modifications to existing public buildings/structures, and assistance with maintenance of bridge structures. Traffic & Transportation Services relate to providing specialty work including traffic studies, parking, street and highway design, complete streets design, green street design, signing and striping, and other related services. NPDES Support Services relate to providing specialty work including stormwater infrastructure design, analysis and peer review the State Water Board NPDES Permits, City of Salinas Stormwater Development Standards (SWDS), and Stormwater Standard Plans (SWSP). It also includes design of stormwater-related maintenance projects, familiarity with various stormwater pretreatment designs, and assistance with regulatory compliance and environmental permitting site investigation and remediation. These services are required in the planning, design, and execution of public works projects. On January 10, 2023, the City Council approved Master Service Agreements for On-Call Architectural Services, Civil Engineering and Project Managing, Traffic and Transportation and NPDES Support Services was awarded with the respective consultants.
Construction inspection is essential to verify adherence to project plans and specifications. On April 14, 2021, the City Council approved Resolution No. 22078, establishing the Quality Assurance Program (QAP). This program mandates material testing to verify compliance with construction requirements. Testing may involve onsite and offsite sampling and analysis. The City entered into a contract for on-call services with Earth Systems Pacific was awarded on April 4, 2023, for Material Testing Services. The City later, on April 18, 2023, awarded Master Service Agreements to Earth Systems Pacific, Moore Twining Associates, Inc., and Twining, Inc. to provide material testing services.
Public infrastructure projects frequently necessitate the expertise of land surveying companies. These companies play a crucial role in gathering data through precise field measurements, establishing and verifying horizontal and vertical control points, establishing and locating property boundaries. They also provide additional services such as mapping, utility locating, and defining legal boundaries for land ownership. A Master Service Agreement between the City of Salinas and On-Call Land Surveying Services was awarded on November 1, 2022.
The services outlined hereon are required in the planning, design, and execution of public works projects. For the city to continue to facilitate the efficient completion of public works projects in a timely manner, there is a need to have all on-call master services agreements with architectural firms, civil engineering and project management firms, material testing firms, land surveying firms, traffic and transportation firms, and firms offering NPDES support services. Amendment No.1 incorporates a not to exceed amount of $3,000,000 for the life of the Master Services Agreements.
CEQA CONSIDERATION:
Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378). In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Because the proposed action and this matter have no potential to cause any effect on the environment, or because it falls within a category of activities excluded as projects pursuant to CEQA Guidelines section 15378, this matter is not a project. Because the matter does not cause a direct or foreseeable indirect physical change on or in the environment, this matter is not a project. Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.
STRATEGIC PLAN INITIATIVE:
This item relates to the current City Council Goal of Infrastructure and Environmental Sustainability. Approval of the Master Services Agreements will assist towards the efficient and effective process to complete projects that benefit the community.
DEPARTMENTAL COORDINATION:
Internal Department coordination on this item involved the Public Works Dept, Finance and Legal.
FISCAL AND SUSTAINABILITY IMPACT:
There is no fiscal impact associated with the approval of the Master Services Agreement Amendments. Costs associated with the consultants’ services will be realized on a project basis and compensated using Council approved CIP funds, for approved CIP projects.
ATTACHMENTS:
Resolution – Amendment No. 1 to MSA for On-Call Architectural Services Resolution – Amendment No. 1 to MSA for On-Call Civil Engineering and Project Management Services Resolution – Amendment No. 1 to MSA for On-Call Material Testing Services Resolution – Amendment No. 1 to MSA for On-Call Traffic and Transportation Services Resolution – Amendment No. 1 to MSA for On-Call NPDES Support Services Resolution – Amendment No. 1 to MSA for On-Call Land Surveying Services MSA – Architecture - AETYPIC
MSA – Architecture - Bureau Veritas North America, Inc.
MSA – Architecture - LDA Partners
MSA – Architecture - TEF Design
MSA – Architecture - Wald, Ruhnke & Dost Architects
MSA – Civil Engineering & PM - BKF Engineers
MSA - Civil Engineering & PM - Harris & Associates, Inc.
MSA - Civil Engineering & PM - MNS Engineers, Inc.
MSA - Civil Engineering & PM - Wallace Group
MSA – Material Testing – Earth Systems Pacific
MSA – Material Testing – Moore Twining Associates Inc.
MSA – Material Testing – Twining, Inc.
MSA – NPDES Support – BKF
MSA – NPDES Support – Kimley-Horn
MSA – NPDES Support – Wallace Group
MSA – Land Surveying – BKF
MSA – Land Surveying – Wallace Group
MSA – Land Surveying – Whitson Engineers
MSA – Traffic & Transportation – BKF
MSA – Traffic & Transportation – GHD
MSA – Traffic & Transportation – Kimley-Horn
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