DATE: MAY 7, 2024
DEPARTMENT: ADMINISTRATION
FROM: PATRICIA M. BARAJAS, CITY CLERK
ALEXIS MEJIA, ASSISTANT CITY CLERK
TITLE: GRANICUS, LLC SUBSCRIPTION RENEWAL – GOVERNMENT TRANSPARENCY SUITE RECOMMENDED MOTION:
A motion to approve a Resolution authorizing the subscription renewal with Granicus, LLC to provide a legislative agenda management and meeting efficiency solution in an amount not to exceed $40,938.14 and authorizing the Interim City Manager to enter into an agreement with Granicus LLC for the subscription renewal.
EXECUTIVE SUMMARY:
Granicus, LLC is a Software as a Service (SaaS) solution that enables local government organization to automate the entire legislative process by drafting legislation, automated approvals and workflows saving staff countless hours while helping maintain legislative accuracy. Granicus allows staff to easily manage the entire legislative process from start to finish promoting government transparency. The Granicus, LLC subscription is set to expires on June 30, 2024. Subscription renewal shall not exceed $40,938.14 for FY 2024/25.
BACKGROUND:
In April 2014, the City Clerk’s office began using Granicus, LLC software in efforts to streamline the City Council meeting agenda management process. Granicus’ Government Transparency Suite and Meeting Efficiency Suite along with associated hardware and software allows the staff to create and manage items for the agendas, automate the agenda item approval process electronically, simplify the agenda creation and compiling all supporting material for all legislative meetings. The Granicus software is currently utilized by the Airport Commission, Historic Resources Commission, Library and Community Services Commission, Public Art Commission, Planning Commission, Traffic and Transportation Commission, Measure G, Measure E, Police Community Advisory Committee, and numerous Subcommittees.
CEQA CONSIDERATION:
Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).
STRATEGIC PLAN INITIATIVE:
Subscription renewal of Granicus, Inc. SaaS is in line with the City Council Goal of Effective and Culturally Responsive Government. The Council identified strategies that included evaluating technology gaps, effective governance and transparency of all city commissions, boards, and committees.
DEPARTMENTAL COORDINATION:
The City Clerk’s Office continues to work in coordination with all department to support the agenda management process for all legislative bodies.
FISCAL AND SUSTAINABILITY IMPACT:
Funding will be included in the Proposed FY 2024/25 budget.
ATTACHMENTS:
Resolution
Service Agreement
RESOLUTION ___________ (N.C.S.)
A RESOLUTION AUTHORIZING THE SUBSCRIPTION RENEWAL WITH GRANICUS, LLC IN THE AMOUNT OF $40,938.14 TO PROVIDE A LEGISLATIVE AGENDA MANAGEMENT SOLUTION BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF SALINAS: that the City Council does hereby approve the attached subscription renewal, Exhibit A, between Granicus, LLC, and the City, in the amount of $40,938.14 for FY 2025 and authorizes the Interim City Manager to enter into an agreement with Granicus LLC consistent with this Resolution.
PASSED AND APPROVED this 7th day of May 2024 by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
APPROVED:
_____________________________
Kimbley Craig, Mayor
ATTEST:
_____________________________
Patricia M. Barajas, City Clerk
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