DATE: JUNE 18, 2024
DEPARTMENT: PUBLIC WORKS ENVIRONMENTAL MAINTENANCE
FROM: DAVID JACOBS, PUBLIC WORKS DIRECTOR
BY: VICTOR BAEZ, LANDSCAPE DISTRICTS/FORESTRY MGR.
TITLE: LANDSCAPE MAINTENANCE DISTRICTS AGREEMENTS FOR SERVICES RECOMMENDED MOTION:
It is recommended that City Council approve a Resolution:
Approving specifications for the Annual Maintenance Districts’ Landscape Services for the Harden Ranch, Mira Monte, Airport, and Woodside Maintenance Districts; Awarding contracts for Landscape Maintenance Services for Harden Ranch Maintenance District for an amount not to exceed $210,000 and Mira Monte, Airport, and Woodside Maintenance Districts for an amount not to exceed $207,057; Authorizing the City Manager to enter into agreements for services with Brightview Landscape Services, Inc. for landscape maintenance services within the Harden Ranch, Mira Monte, Airport, and Woodside Maintenance Districts.
EXECUTIVE SUMMARY:
On May 8, 2024, the City went out to bid with an RFP for Landscape Maintenance Services for the Harden Ranch Maintenance District and the Mira Monte, Airport, and Woodside Maintenance Districts. Two contractors submitted successful bids for the RFP. Both Submittals were reviewed for completeness and price comparison. Based on the RFP criteria, Brightview Landscape Services, Inc. was the overall most qualified lowest bidder. New contract terms are for three years at a fixed rate with the option for an additional two-year extension with a 5% increase for the additional two-year term.
BACKGROUND:
On May 25, 2021, the Landscape Maintenance Service contracts went out to Bid and Council approved Smith & Enright Landscaping for the North/East District and the Monte Bella District and Brightview was awarded Harden Ranch District and Mira Monte, Airport, and Woodside Districts for Landscape Maintenance Services.
On May 8, 2024, a new Request for Proposal for landscape maintenance services was posted for the Harden Ranch Maintenance District and for the Mira Monte, Airport, and Woodside Districts. The Landscape Maintenance services include but are not limited to gardening, irrigation, tree trimming, mowing, etc. The City received 2 complete proposals for Harden and 2 complete proposals for Mira Monte, Airport, and Woodside which were evaluated on cost and submission documentation. After careful consideration and review, Brightview Landscape Services, Inc. was chosen for both Districts. The agreements are for a three-year period in an amount not to exceed $210,000 ($71,000 annually) for Harden Ranch District and $207,057 ($69,019 annually) for Mira Monte, Airport, and Woodside Districts.
Staff recommends City Council approve the specifications set forth in the RFP for the Annual Maintenance Districts’ Landscape Services; a resolution to award Brightview Landscape Services, Inc. a contract for the Harden Ranch Maintenance District in an amount not to exceed $71,000 annually and the Mira Monte, Airport, and Woodside Districts for Landscape Maintenance Services in an amount not to exceed $69,019 annually; and to authorize the City Manager to execute awarded contracts.
CEQA CONSIDERATION:
Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378). In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Because the proposed action and this matter have no potential to cause any effect on the environment, or because it falls within a category of activities excluded as projects pursuant to CEQA Guidelines section 15378, this matter is not a project. Because the matter does not cause a direct or foreseeable indirect physical change on or in the environment, this matter is not a project. Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.
STRATEGIC PLAN INITIATIVE:
The Landscape Maintenance Service Contracts for the Maintenance Districts relates to the Council’s Strategic Goal of Infrastructure and Environmental Sustainability.
DEPARTMENTAL COORDINATION:
This work is an ongoing partnership between divisions within the Public Works Department. The Admin. division coordinates the procurement and contract execution phase, while the Maintenance Services division oversees the day-to-day operations.
FISCAL AND SUSTAINABILITY IMPACT:
The Landscape Maintenance Services proposed under these contracts will be financed by the respective maintenance districts’ funds which have been collected specifically for this purpose.
Funding is available and appropriated as identified below.
Appropriation Name
Fund/Appropriation No.
Budget Action (Date)
Harden Ranch
2106.50.5564
6/11/2024
Mira Monte
2108.50.5566
6/11/2024
Airport
2104.50.5562
6/11/2024
Woodside
2102.50.5560
6/11/2024
ATTACHMENTS:
Resolution
Harden Ranch Contract
Mira Monte, Airport, and Woodside Contract
RFP
Bid Results
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