DATE: JUNE 18, 2024
DEPARTMENT: FINANCE DEPARTMENT
FROM: SELINA ANDREWS, ACTING FINANCE DIRECTOR
BY: CARLOS ORTEGA, IT DIVISION MANAGER
TITLE: AGREEMENT FOR SERVICES WITH AMS.NET, JOHNSON ELECTRONICS, AND MJ COMMUNICATIONS FOR SECURITY CAMERAS AND ACCESS CONTROLS RECOMMENDED MOTION:
A motion to approve a Resolution authorizing the City Manager to execute an Agreement for Services with AMS.NET Inc., Johnson Electronics Inc., and MJ Communications Inc. for the design, build, installation and maintenance of security cameras and access control systems at City owned facilities in a total amount not to exceed $1,000,000.
EXECUTIVE SUMMARY:
Approval of the Agreements will allow the City to replace aging cameras throughout City owned facilities and retrofit traditional keyed doors with electronic door strikes and key card access. Implementing these systems will allow for the creation and enforcement of advanced authentication and access controls to ensure secure and reliable access to City facilities for staff and customers. Upon acceptance of an Agreement, the City will coordinate work based on project scope and availability of contracted resources.
BACKGROUND:
On May 9, 2024, the City of Salinas Information Technology Division released a Request for Proposals (RFP) for Security Cameras & Access Control Systems. The RFP was to establish a City-wide Agreement to design, build, install, and maintain Verkada security cameras and access controls in various locations throughout the City.
The City received six (6) proposals to the RFP. Three (3) qualified proposers were selected on May 17, 2024, through a scoring process based on the following criteria:
35%
Technology Supported
20%
Services Provided
20%
Design, Installation, & Maintenance Fees
15%
Qualifications and Experience of Entity and Key Personnel 10%
References
An additional 5% was added to the scores for proposals from qualified local businesses.
The term of the Agreement(s) shall be for a period of one (1) year with the option to extend the agreement for three (3) optional one (1) year periods. The term of the agreement shall commence July 1, 2024, and shall be completed by June 30, 2025, unless the City grants a written extension.
CEQA CONSIDERATION:
Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).
STRATEGIC PLAN INITIATIVE:
This request supports City Council’s Strategic Goals and Strategies of Effective and Culturally Responsive Government, by ensuring that the information systems can support City programs, projects, network infrastructure and City services.
DEPARTMENTAL COORDINATION:
This staff report has been coordinated with Public Works, Community Development, Human Resources, City Manager’s Office and the City Attorney’s Office.
FISCAL AND SUSTAINABILITY IMPACT:
Funding for camera upgrades and access control systems is available and appropriated in the account code 5800.20.9353 identified for CIP 9353. Additionally, departments have appropriated funds under their respective accounts.
ATTACHMENTS:
Resolution
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