FISCAL YEAR 2022-23
AGREEMENT FOR SERVICES BETWEEN
THE CITY OF SALINAS AND
BENITIEZ SECURITY SERVICES INC.
This is an official document.
Do not make any changes to this document EXCEPT to modify your signature block on the last page as needed.
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Benitez Security Services, Inc.
January 2023
FISCAL YEAR 2022-23
AGREEMENT FOR SERVICES BETWEEN
THE CITY OF SALINAS
AND
BENITEZ SECURITY SERVICES, INC.
FOR
SECURITY SERVICES FOR THE ARPA/PRK MOTEL PROGRAM
Agreement Number: 22ARPA04
THIS AGREEMENT is executed this 1 st day of December 2022, (“Agreement” or “Contract”) between the City of Salinas, a California Charter city and muni cipal corporation (hereinafter “City”) and Benitez Security Services, Inc., a California corporation (Hereinafter “Contractor”).
IT IS HEREBY MUTUALLY AGREED AS FOLLOWS:
1. Scope. Contractor hereby agrees to provide the City, security services for the ARPA/PRK Motel Program under this Agreement, as more fully described in Attachment B – Scope of Work, attached hereto and incorporated herein by reference.
2. Timeliness. Contractor shall perform all tas ks in a timely fashion, as set forth more specifically in Section 3 below. Failure to so perform is here by deemed a material breach of this Agreement, and City may terminate this Agreement with no further liability hereunder, or the city may agree in writing with Contractor to an extension of time.
3. Term. The work under this Agreement shall commence on January 1st, 2023, and shall be completed by June 30th, 2023, unless City grants a written extension of time as set forth in Section 2 above. This Agreement may be extended only upon mutual written consent of the parties on a month-to-month basis and may be terminated only pursuant to the terms of this Agreement.
4. Payment. City hereby agrees to pay and Contractor agrees to accept as fu ll and fair consideration for the performance of this Agreement, a total amount of compensation not to exceed four hundred eighty-six thousand dollars ($486,000.00) . Contractor has no right of reimbursement for expenses under this Agreement. Compensation shall become due and payable 30 days after City’s approval of Contractor’s submission of mon thly written invoices to the City.
The payment of any compensation shall be contingent upon perfor mance of the terms and conditions of this Agreement to the satisfaction of the City. If City determines that the work set forth in the written invoice has not been performed in accordance with the terms of this Agreement, City shall not be responsible for payment until such time as th e work has been satisfactorily performed.
5. Meet & Confer. Contractor agrees to meet and confer with City or its agents or employees with regard to services as set forth herein as may be required by City to insure timely and adequate performance of this Agreement.
6. Insurance. Contractor shall procure and maintain for the duration of this Agreement insurance meeting the requirements specified in Attachment A hereto.
7. Indemnification. Contractor shall hold harmless, defend at its own expense, and indemnify City and its officers, officials, employees, agents, and volunteers from and against all
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Benitez Security Services, Inc.
January 2023
liability, claims, damages, losses, and/or expenses including reasonable City attorney fees arising from all acts or omissions of Contractor or its officers, agent s, or employees arising out of the performance of the work under this Contract, caused in whole or in part by any negligent act or omission of the Contractor, any subcontractor, anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, excep t where caused by the sole negligence or willful misconduct of the City.
8. Licensing. Contractor warrants that it is properly licensed to perform the work specified under this Agreement, including but not limited to possession of a current City business license.
9. Termination. City may terminate this Agreement upon ten days’ written notice . The amount of damages, if any, as a result of such termination may be decided by negotiations between the parties or before a court of competent jurisdiction.
10. Agency. In performing the services specified under this Agreement, Contractor is hereby deemed to be an independent contractor and not an agent or employee of City.
11. Non-Assignability. The rights and obligations of Contractor hereunder are not assignable and cannot be delegated without written consent of City.
12. Entire Agreement. This Agreement constitutes the entire Agreement between the parties hereto and supersedes any and all prior agreements, whether oral or written, relating to the subject matter thereof. Any modification of the Agreement will be effective only if it is in writing signed by both parties hereto.
13. Validity. If any provision in this Agreement is held by a court of compet ent jurisdiction to be invalid, void or unenforceable, the remaining provisions will continue in full force without being impaired or invalidated in any way.
14. Counterparts. This Agreement may be executed in multiple originals, each of w hich is deemed to be an original, and may be signed in counterparts.
15. Laws. Contractor agrees that in the performance of this Agreement it will comply with all applicable State, Federal and local laws and regulations. This Agreement shall be governed by and construed in accordance with the laws of the State of Calif ornia, County of Monterey, and City of Salinas.
IN WITNESS WHEREOF, this Agreement is entered into by the parti es hereto on the day and year first written above.
CITY OF SALINAS
CONTRACTOR
Steve Carrigan, City Manager
Jesus Benitez, Chief Executive Officer
APPROVED AS TO FORM:
Christopher A. Callihan, City Attorney, or
Rhonda Combs, Assistant City Attorney
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Benitez Security Services, Inc.
January 2023
Attachment A
Insurance Requirements
Contractor shall procure and maintain for the duration of the c ontract, and for three years thereafter, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunde r by the Contractor, his/her/its officers, agents, representatives, employees, and/or subcontractors.
MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:
1. Commercial General Liability (“CGL”): Insurance Services Office ( “ISO”) Form CG 00 01 covering CGL on an occurrence basis, including products and com pleted operations, property damage, bodily injury and personal & advertising injury with li mits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the ge neral aggregate limit shall apply separately to this project/location (ISO Form CG 25 03 or 25 04 ) or the general aggregate limit shall be twice the required occurrence limit.
2. Automobile Liability: ISO Form CA 0001 covering Code 1 (any auto), with limits no less than $1,000,000 per accident for bodily injury and property damage.
3. Workers’ Compensation: as required by the State of California, with Statutory Limits , and Employers’ Liability insurance with a limit of no less than $1, 000,000 per accident for bodily injury or disease.
4. Contractors’ Pollution Legal Liability and/or Asbestos Legal Liability and/or Errors and Omissions (if project involves environmental hazards): with limits no les s than $1,000,000 per occurrence or claim, and $2,000,000 policy aggregate, on an annual basis.
If the Contractor maintains broader coverage and/or higher limi ts than the minimums shown above, the Contractor requires a nd shall be entitled to the bro ader coverage and/or higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
Self-Insured Retentions
Self-insured retentions must be declared to and approved by the City. At the option of the City, either: the Contractor shall cause the insurer to reduce or eliminate such self-insured retentions as respects the City, its officers, officials, employees, and volunteers; or the Contractor shall provide a financial guarantee satisfactory to the City guaranteeing pay ment of losses and related investigations, claim administration, and defense expenses. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.
Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions:
1. The City, its officers, officials, employees, and volunteers ar e to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations and automobiles owned, leased, hir ed, or borrowed by or on behalf of the Contractor. General liability coverage can be provided in the form of an endorsement to the
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Benitez Security Services, Inc.
January 2023
Contractor’s insurance (at least as broad as ISO Form CG 20 10, CG 11 85 or both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 forms if later revisions used).
2. For any claims related to this project, the Contractor’s insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as r espects the City, its officers, officials, employees, and volunteers. Any insurance or self-ins urance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Contractor’s insurance and shall not contribute with it.
3. Each insurance policy required by this clause shall provide that coverage shall not be canceled, except with notice to the City.
4. A copy of the claims reporting requirements must be submitted by Contractor to the City.
5. If the services involve lead-based paint or asbestos identification/remediation, the Contractor’s Pollution Liability policy shall not contain lead-based paint or asbestos exclusions. If the services involve mold identification/remediation, the Contractor ’s Pollution Liability policy shall not contain a mold exclusion, and the definition of Pollution shall include microbial matter, including mold.
Acceptability of Insurers
Insurance is to be placed with insurers authorized to conduct b usiness in the state with a current A.M. Best rating of no less than A: VII, unless otherwise acceptable to the City.
Waiver of Subrogation
Contractor hereby agrees to waive rights of subrogation which a ny insurer of Contractor may acquire from Contractor by virtue of the payment of any loss. C ontractor agrees to obtain any endorsement that may be necessary to affect this waiver of subr ogation. The Workers’ Compensation policy shall be endorsed with a waiver of subrogat ion in favor of the City for all work performed by the Contractor, its employees, agents and subcontractors.
Verification of Coverage
Contractor shall furnish the City with original Certificates of Insurance including an additional insured endorsement and all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorseme nts to City before work begins.
However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor’s obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements, required by these specifications, at any time.
Subcontractors
Contractor shall require and verify that all subcontractors mai ntain insurance meeting all the requirements stated herein, and Contractor shall ensure that Ci ty is an additional insured on insurance required from subcontractors. For CGL coverage subcontractors shall provide coverage with a form at least as broad as CG 20 38 04 13.
Maintenance of Insurance
Maintenance of insurance by Contractor as specified shall in no way be interpreted as relieving Contractor of its indemnification obligations or any responsibility whatsoever and the Contractor
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Benitez Security Services, Inc.
January 2023
may carry, at its own expense, such additional insurance as it deems necessary.
Special Risks or Circumstances
City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances.
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Benitez Security Services, Inc.
January 2023
Attachment B
Scope of Work
Schedule of Charges for Security Services and Equipment
NUMBER OF SECURITY GUARDS: Three (3) (UNARMED)
HOURS OF GUARD SERVICE PER WEEK:
1) Security Officer 1: 168 hours
2) Security Officer 2: 168 hours
3) Security Officer 3: 168 hours
Total Hours: 504 a week
START DATE: Continued from Center for Independent Living Contract January 1, 2023 WEEKLY SCHEDULE:
1) Security Officer 1: Monday-Sunday
2) Security Officer 2: Monday-Sunday
3) Security Officer 3: Monday-Sunday
BILLING RATE(S):
• $36.00 Per hour: Unarmed Security Officer
• On Call Consultation services (Included at a discounted rate) • (2) Silvertrac Monthly reporting software licenses
• (2) Cellphone reporting devices (Included at no additional cost) • Radios, signs, and limited security equipment
(Monthly equipment fee will be applied to invoice)
OVERTIME RATE POLICY:
The Overtime rate is for each hour of service rendered by each Security Officer in excess of eight (8) hours on any single shift within a twenty-four (24) hour period or in excess of forty (40) hours in any single week. For each security officer who is required to appear in court or at a deposition as a witness as a result of an occurrence at Ci ty's facility, Company shall bill City at the overtime rate for the number of hours the Security Officer is required to be present in court, plus parking charges and travel time to court. Overtime shall be calculated at 1.5 times the regular billed hourly rate after the 8th hour and up to the 12th hour of any single shift. Overtime work completed by a guard on any single shift after the 12th hour shall be calculated at twice the hourly billed rate.
HOLIDAY RATE POLICY:
The holiday rate is for any services by each security guard on any of the following holidays:
New Year’s Day, L abor Day, Presidents Day, Veterans Day, Memorial Day , Thanksgiving Day , Independence Day, and Christmas Day. Holiday rate shall be calc ulated at 1.5 times the regular billed hourly rate.
POST ORDERS: Will be added below and agreed upon by company and City.
FUNDING AGREEMENT AMENDMENT No. 1
CITY OF SALINAS
AND
BENITEZ SECURITY SERVICES, INC.
FOR
SECURITY SERVICES FOR THE SALINAS MOTEL PROGRAM
(FORMALLY KNOWN AS THE ARPA/PRK MOTEL PROGRAM)
Agreement No. 22ARPA04
This Amendment No. 1 to the Original Funding Agreement is enter ed on April 6, 2023, between BENITEZ SECURITY SERVICES, INC. a California corporation (Hereinafter Contractor) and the CITY OF SALINAS, a California charter city and municipal corporation (City).
WITNESSETH
WHEREAS, the City and Benitez Security Services Inc. first entered int o an Agreement for the Security Services for the Salinas Motel Program formally known as the ARPA/PRK Motel Program (Agreement) effective December 1, 2022, pursuant to which Benitez Security Inc. agreed to act as and provide certain services for compensation; and WHEREAS, the City and Benitez Security Services Inc. desire to amend the Agreement to extend funding term through August 31, 2023.
NOW, THEREFORE, in mutual consideration of the terms and conditions set forth below, the Parties agree as follows:
1. Section 3 entitled "Term” is revised to read as follows:
The work under this Agreement shall commence on January 1st, 20 23, and shall be completed by August 31st, 2023, unless City grants a written ex tension of time as set forth in Section 2 above. This Agreement may be extended only u pon mutual written consent of the parties on a month-to-month basis and may be terminated only pursuant to the terms of this Agreement.
2. All terms, covenants and conditions stated in the Original Fund ing Agreement, which are not herein amended, remain in full force and effect.
IN WITNESS HEREOF , the parties have executed this Amendment No. 1 effective as of the date shown above.
City of Salinas Grantee:
By:
By:
Steven S. Carrigan., City Manager Jesus Benitez, Chief Executive Officer
APPROVED AS TO FORM:
By:
Christopher A. Callihan, City Attorney
AMENDMENT No. 2
AGREEMENT FOR SERVICES BETWEEN THE CITY OF SALINAS
AND BENITEZ SECURITY SERVICES, INC.
FOR
SECURITY SERVICES FOR THE SALINAS MOTEL PROGRAM
(FORMALLY KNOWN AS THE ARPA/PRK MOTEL PROGRAM)
Agreement No. 22ARPA04
This Amendment No. 2 is entered on June 13 , 2023 , between BENITEZ SECURITY SERVICES, INC. a California corporation (Hereinafter Contractor) and the CITY OF SALINAS, a California charter city and municipal corporation (City).
WITNESSETH
WHEREAS, the City and Benitez Security Services Inc. first entered into an Agreement for the Security Services for the Salinas Motel Program formally known as the ARPA/PRK Motel Program (Agreement) effective January 1, 2023, pursuant to which Benitez Security Inc. agreed to act as and provide certain services for compensation; and WHEREAS, the City and Benitez Security Services Inc. entered into Amendment No. 1 to the Agreement to extend funding term through August 31, 2023.
WHEREAS, the City and Benitez Security Services Inc. desire to amend the Agreement to extend funding term through March 31, 2024, and increase the agreement by $420,000 for a total maximum compensation to $906,000.
NOW, THEREFORE, in mutual consideration of the terms and conditions set forth below, the Parties agree as follows:
1. Section 3 entitled "Term” is revised to read as follows:
The work under this Agreement shall commence on January 1st, 2023, and shall be completed by March 31st, 2024, unless City grants a written extension of time as set forth in Section 2 above. This Agreement may be extended only upon mutual written consent of the parties on a month-to-month basis and may be terminated only pursuant to the terms of this Agreement.
2. First sentence of Section 4 entitled “Payment” is revised to read as follows:
City hereby agrees to pay and Contractor agrees to accept as full and fair consideration for the performance of this Agreement, a total amount of compensation not to exceed nine hundred and six thousand dollars ($906,000.00).
3. All terms, covenants and conditions stated in the Original Funding Agreement, and Amendment No. 1, which are not herein amended, remain in full force and effect.
IN WITNESS T HEREOF, the parties have executed this Amendment No. 2 effective DocuSign Envelope ID: EEF54A6C-0670-46C8-8252-ABEB715746F7
as of the date shown above.
City of Salinas Grantee:
By:
By:
Steven S. Carrigan., City Manager Jesus Benitez, Chief Executive Officer
APPROVED AS TO FORM:
By:
Christopher A. Callihan, City Attorney
DocuSign Envelope ID: EEF54A6C-0670-46C8-8252-ABEB715746F7
AGREEMENT FOR SERVICES AMENDMENT No. 3
CITY OF SALINAS
AND
BENITEZ SECURITY SERVICES, INC.
FOR
SECURITY SERVICES FOR THE SALINAS MOTEL PROGRAM
Agreement No. 22ARPA04
This Amendment No. 3 to the original Agreement for Services (Ag reement) is entered on March 27, 2024, between BENITEZ SECURITY SERVICES, INC. a California corporation (Contractor) and the CITY OF SALINAS, a California charter city and municipal corporation (City).
WITNESSETH
WHEREAS, the City and the Contractor first entered into an Agreement for the Security Services for the Salinas Motel Program formally known as the ARPA/PRK Motel Program (Agreement) effective January 1, 2023, pursuant to which Benitez Security Inc. agreed to act as and provide certain security services for compensation; and WHEREAS, on April 6, 2023, the City and Contractor entered into Amendm ent No. 1 to the Agreement to extend funding term through August 31, 2023, and WHEREAS, on June 13, 2023, the City and Contractor entered into Amendm ent No. 2 to the Agreement to extend the funding term through March 31, 2024, and increase the agreement by $420,000 for a total maximum compensation to $906,000; and WHEREASE, the City and Contractor desire to amend the Agreement to extend the funding term through April 30, 2024.
NOW, THEREFORE, in mutual consideration of the terms and conditions set forth below, the Parties agree as follows:
1. Section 3 entitled "Term” is revised to read as follows:
The work under this Agreement shall commence on January 1 st, 2023, and shall be completed by April 30th, 2024, unless City grants a written extension of time as set forth in Section 2 above. This Agreement may be extended only upon mutual written consent of the parties on a month-to-month basis and may be terminated only pursuant to the terms of this Agreement.
2. All terms, covenants and conditi ons stated in the original Agre ement for Services, Amendment No. 1, and Amendment No. 2 which are not herein amend ed, remain in full force and effect.
IN WITNESS HEREOF , the parties have executed this Amendment No. 3 effective as of the date shown above.
City of Salinas Grantee:
By: By:
Jim Pia., Interim City Manager Jesus Benitez, Chief Executive Officer APPROVED AS TO FORM:
By:
Christopher A. Callihan, City Attorney
AMENDMENT NO. 4
AGREEMENT FOR SERIVCES BETWEEN THE CITY OF SALINAS
AND BENITEZ SECURITY SERVICES, INC.
FOR
SECURITY SERVICES FOR THE SALINAS MOTEL PROGRAM
(FORMALLY KNOWN AS THE ARPA/PRK MOTEL PROGRAM)
Agreement No. 22ARPA04
This Amendment No. 4 to the original Funding Agreement is entered on May 1, 2024, between BENITEZ SECURITY SERVICES, INC. a California corporation (Hereinafter Contractor) and the CITY OF SALINAS, a California charter city and municipal corporation (City).
WITNESSETH
WHEREAS, the City and Benitez Security Services Inc. first entered into an Agreement for the Security Services for the Salinas Motel Program formally known as the ARPA/PRK Motel Program (Agreement) effective January 1, 2023, pursuant to which Benitez Security Inc. agreed to act as and provide certain services for compensation; and WHEREAS, the City and Benitez Security Services Inc. entered into Amendment No. 1 to the Agreement to extend funding term through August 31, 2023.
WHEREAS, the City and Benitez Security Services Inc. entered into Amendment No. 2 to the Agreement to extend funding term through March 31, 2024 WHEREAS, the City and Benitez Security Services Inc. entered into Amendment No. 3 to the Agreement to extend funding term through April 30, 2024 WHEREAS, the City and Benitez Security Services Inc. desire to amend the Agreement to extend funding term t hrough June 30, 2024, and to increase the total not to exceed compensation amount by $159,237 for a total maximum compensation of $1,065,237.
NOW, THEREFORE, in mutual consideration of the terms and conditions set forth below, the Parties agree as follows:
1. Section 3 entitled "Term” is revised to read as follows:
The work under this Agreement shall commence on January 1, 2023 , and shall be completed by June 30th, 2024, unless City grants a written extension of time as set forth in Section 2 above. This Agreement may be extended only upon mutual written consent of the parties on a month-to-month basis and may be terminated only pursuant to the terms of this Agreement.
2. First sentence of Section 4 entitled “Payment” is revised to read as follows:
City hereby agrees to pay and Contractor agrees to accept as full and fair consideration for the performance of this Agreement, a total amount of compensation not to exceed one million sixty five thousand two hundred thirty seve n dollars and zero cents ($1,065,237.00).
DocuSign Envelope ID: 7881A8DF-EEFD-4D8D-AB71-FFAA8B354614
3. All terms, covenants and conditions stated in the Original Funding Agreement, Amendment No. 1, Amendment No. 2, and Amendment No. 3 which are not herein amended, remain in full force and effect.
IN WITNESS HEREOF, the parties have executed this Amendment No. 3 effective as of the date shown above.
City of Salinas Grantee:
By:
By:
Jim Pia, Interim City Manager Jesus Benitez, Chief Executive Officer
APPROVED AS TO FORM:
By:
Christopher A. Callihan, City Attorney
DocuSign Envelope ID: 7881A8DF-EEFD-4D8D-AB71-FFAA8B354614