DATE: JUNE 18, 2024
DEPARTMENT: PUBLIC WORKS
FROM: DAVID JACOBS, PE, LS, DIRECTOR
BY: JOSIE LANTACA, ASSISTANT ENGINEER
TITLE: BORONDA ROAD CONGESTION RELIEF PROJECT PHASE 1, CIP 9510 RECOMMENDED MOTION:
A motion to:
Approve the plans and specifications for the Boronda Road Congestion Relief Project Phase 1, CIP No. 9510; and Approve award of contract to Granite Construction Company for the Boronda Road Congestion Relief Project Phase 1, CIP No. 9510 in the amount of $15,637,796.93 (Base Bid minus Items 142, 143, 144 Plus Items 145, 146, 147, 148,149); and Approve a transfer of funds from Fund 2306 – (Development Fees – Arterial) in the amount of $5,300,000 to CIP 9510 – Boronda Road Congestion Relief Project.
EXECUTIVE SUMMARY:
The Boronda Road Congestion Relief Project proposes to widen East Boronda Road into a four-lane roadway (two-lanes in each direction) between Dartmouth Way and Independence Boulevard, and to construct roundabouts at McKinnon Street, El Dorado Drive, Natividad Road, and Independence Boulevard. The project will be built in phases to accommodate funding availability.
Phase 1 will build the McKinnon Roundabout with the associated improvements from east of Dartmouth Way to a point between McKinnon Street and El Dorado Drive. The Phase 1 project was advertised for bidding on February 26, 2024, and bids were opened on May 28, 2024, with Granite Construction Company as the apparent low bidder. The bid exceeds the Engineer’s estimate and additional funds will need to be allocated for the project.
BACKGROUND:
The Boronda Road Congestion Relief Project proposes to widen East Boronda Road into a four-lane roadway (two-lanes at each direction) between Dartmouth Way and Independence Boulevard, and to construct roundabouts at McKinnon Street, El Dorado Drive, Natividad Road, and Independence Boulevard. In May 2017, City Council approved the roundabout concept at the intersections identified above along with Hemingway Drive through Resolution No. 21169.
The Project is planned to be built in phases to accommodate funding availability. Phase 1 will build the McKinnon Roundabout and associated improvements from east of Dartmouth Way to a point between McKinnon Street and El Dorado Drive. Phase 1 will include the following improvements:
Widen East Boronda Road from east of Dartmouth Way to east of McKinnon Street from two lanes to four lanes; Construct a multi‐lane roundabout at McKinnon Street;
Relocate existing agricultural ditches along the north side of East Boronda Road north of the improvements; Construct stormwater treatment facilities and bioretention facilities to mitigate runoff from the improvements; Construct buffered bike lanes;
Construct shared‐use paths at the roundabout;
Install a flashing beacon system or other approved pedestrian activated beacon at the pedestrian crossing;
Construct bus pullouts, street lighting, sidewalks, ADA-compliant curb ramps at all crosswalks; and install storm drain lines, sanitary sewer mainline and extensions, and pavement delineation and street signs; and landscaping.
On February 26, 2024, the Phase 1 project was advertised for bidding, and bids were opened on May 28, 2024, with the following results (see attached Bid Tabulation Sheet for details):
Contractor
Total Bid
(Base Bid minus Items 142, 143, 144 Plus Items 145, 146, 147, 148,149) Granite Construction Company (Watsonville, CA)
$15,637,796.93
Teichert & Son, Inc. (Pleasanton, CA)
$15,888,717.00
Goodfellow Bros. California, LLC (Livermore, CA)
$16,421,119.00
The Don Chapin Co., Inc. (Salinas, CA)
$16,822,000.00
Engineer’s Estimate
$13,650,549.00
Granite Construction Company (Granite) is the apparent low bidder. Granite’s bid is about 14.6% more than the Engineer’s estimate. One of the reasons for the higher bid might be due to inflation.
Bid item options related to the type of landscaping were presented as alternate bid items. The base bid landscaping system is mainly a combination of grasses and small shrubs, while the bid alternate landscaping system has some natural arrangement of cobble, boulders, grasses, and small shrubs.
Staff recommends awarding the project to Granite Construction Company, the apparent low bidder, in the amount of $15,637,796.93 (Base Bid minus Items 142, 143, 144 Plus Items 145, 146, 147, 148,149). This award deducts the base bid landscaping system and adds the bid alternate landscaping system.
The provision of the “Local Purchasing Preference Ordinance” is applicable to this project, and Granite Construction Company is a local business firm.
CEQA CONSIDERATION:
The environmental impacts of the project have been analyzed in accordance with CEQA guidelines. An Initial Study (IS) was prepared to evaluate the potential impacts associated with the project. Based upon review of the IS, the proposed project will not have a significant effect on the environment because the mitigation measures outlined in the Mitigation Monitoring and Reporting Program (MMRP) have been included in the project.
A Mitigated Negative Declaration (MND) was prepared for this project pursuant to the provisions of CEQA, and on November 3, 2020, the Salinas City Council adopted and approved the MND and MMRP for the project.
In addition, the following Environmental Permits have been received for Phases 1 & 2 of the Project:
Central Coast Regional Water Quality Control Board (Water Board):
Section 401 Permit/Water Quality Certification was issued by the Water Board last October 2021.
US Army Corps of Engineers (USACE):
USACE Nationwide Permit (NWP) (for Phases 1 & 2) was received on May 9, 2023.
On April 24, 2023, a reinitiated Biological Opinion was issued by the US Fish and Wildlife Service, through the USACE consultation process. The reinitiated BO contains environmental measures to minimize effects to California red-legged frogs and California tiger salamanders.
A Consistency Determination dated September 22, 2023, was issued by the California Department of Fish and Wildlife. The Determination states that the Service’s incidental take statement and accompanying revised BO are consistent with the California Endangered Species Act (CESA).
STRATEGIC PLAN INITIATIVE:
The project addresses the City Council’s Strategic Goals of Infrastructure and Environmental Sustainability, and Economic Development.
DEPARTMENTAL COORDINATION:
The planning phase of this Project involved coordination between Public Works, Community Development, Finance, and Legal Departments. Public Works Department led the Project and closely coordinated with Community Development and Legal Departments in the review of the CEQA documents, and coordination with the West Area Specific Plan and the Central Area Specific Plan to ensure consistency with the projects.
Public Works Department coordinated the preparation of the project plans, specifications, and estimates with Wallace Group, the project designer. Public Works also administered the bidding process, and will manage MNS Engineers, Inc., the construction manager and inspector, during construction. Finance Department manages the proper disbursement of funds and will be involved with reporting requirements of certain grants/funds.
FISCAL AND SUSTAINABILITY IMPACT:
Funding sources for the project includes the following:
Measure G (Resolution No. 22507)
$5,500,000
Development Fees - Arterial
$5,818,176
Gas Tax
$1,000,000
Measure X – Transportation Safety & Investment Plan
$2,318,918
Regional Surface Transportation Program fund through TAMC (Competitive Grant) $4,000,000
Air District Grant
$400,000
Total
$19,037,094
Expenditures (encumbered & expended through June 5, 2024) ($3,527,916)
Currently Available
$15,509,178
Expenditures include spent and encumbered funds for the project’s environmental, preliminary design, and detailed design phases.
The estimated construction costs, including soft costs, for this Phase 1 project is $20,764,584.93. Below is a summary of the projected costs:
Construction Cost (Granite’s Bid)
$15,637,796.93
Contingencies (12%)
$1,876,540.00
Construction Management Services (MNS Engineers, Inc.)
$1,829,248.00
Construction Support – Design (Wallace Group)
$400,000.00
Administrative Overhead (2 years)
$100,000.00
City Staff Project Management (2%)
$312,700.00
Environmental Mitigation (Sparling Ranch) (Phase 1 & 2a) $608,300.00
Total Estimated Construction Costs
$20,764,584.93
Funding Gap
($5,255,406.90)
Based on the bid received and the estimated costs, insufficient funds are available to proceed with project award. A transfer of funds from Fund 2306 – “Development Fees – Arterial” (a.k.a. Traffic Fee Ordinance (TFO) account) in the amount of $5,300,000 is recommended in order to proceed with the project award and construction and close the funding gap.
The 2010 TFO Update listed Boronda Road Widening (Project #20) as one of the projects to be partially funded with TFO funds. The construction costs since then have greatly escalated such that the cost shown on the 2010 TFO is no longer viable even with the application of the Engineering News Record (ENR) Index. The $5,300,000 is more than the Phase 1 share of costs per the 2010 TFO.
ATTACHMENTS:
Resolution
Location Map
Bid Tabulations
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