DATE: JUNE 25, 2024
DEPARTMENT: PUBLIC WORKS DEPARTMENT
FROM: DAVID JACOBS, P.E., L.S., PUBLIC WORKS DIRECTOR
BY: VICTOR SANCHEZ, ASSISTANT ENGINEER
TITLE: CITYWIDE SIDEWALK REPAIR PROJECT, CIP NO. 9720 CONTRACT CHANGE ORDERS RECOMMENDED MOTION:
A motion to approve a resolution approving Contract Change Orders No. 3 through 10 for a total of $280,517.32 for the Citywide Sidewalk Repair Project, CIP 9720.
EXECUTIVE SUMMARY:
On January 10, 2023, pursuant to Resolution No. 22559 (N.C.S.), City Council awarded the Citywide Sidewalk Repair Project to JJR Construction Inc. for a total of $3,761,531.32 and authorized an additional $750,000 in change orders. JJR Construction Inc. have completed repair work for 33 street segments under this contract for a total of $4,792,048.64. Staff recommends the approval of contract change orders No. 3 through 10 totaling $280,517.32 for the work performed.
BACKGROUND:
The Citywide Sidewalk Repair Project is a continuation of the City’s effort to repair and/or rehabilitate sidewalks or ramps that are in need of repair, and/or make improvements to meet current state or federal ADA requirements. The project includes removal and replacement of damaged concrete sidewalk, curb and gutter, and driveway approaches, grinding of sidewalk offsets, installation of ADA-compliant pedestrian curb ramps, pruning of tree roots required for concrete repairs, removal of unstable street trees, and planting new street trees where existing conditions are appropriate.
On January 10, 2023, pursuant to Resolution No. 22559 (N.C.S.), City Council awarded the Citywide Sidewalk Repair Project to JJR Construction Inc. for the sum of $3,761,531.32. and authorized contract change orders for an additional $750,000. The contractor has completed repairs on 33 street segments. Additional work, which was not quantifiable at time of award was authorized totaling $280,517.32.
Staff recommends approval of contract change orders 3 through 10 summarizing in Table 1.
Table 1: Contract Change Order Summary
Contract Change Order
Description
Contract Amount
-
Authorized contract change order allocation
($750,000.00)
1 Add 4 additional street segments for repair
$724,083.15
2 Adjust restoration quantities for asphalt and landscaping $25,000.00
3 Adjust existing streetlight conduit conflicting with sidewalk $5,407.15
4 Repair exposed concrete roadway
$25,000.00
5 Grind sidewalk around City Hall
$7,402.50
6 Adjust working days to allow construction of missed ADA curb ramps. $0.00
7 Adjust working days to allow for tree removals
$0.00
8 Install additional ADA curb ramps at Mae Ave., Bellehaven St., and Rider Ave. $90,795.10
9 Adjust contract amount for change orders 2-8
$19,771.43
10 Adjust contract amount for base bid items 1-6 and change order 1 $133,057.99
Total
$280,517.32
Staff is seeking the City Council approval of Contract Change Order No. 3 through 10 for a total cost of $280,517.32.
CEQA CONSIDERATION:
The City of Salinas has determined that the project is exempt from the California Environmental Quality Act (CEQA) Guidelines (Section 15301(c), Class I) because the majority of the work will be maintenance of concrete sidewalks, curb and gutters.
Furthermore, the project does not qualify for any of the exceptions to the categorical exemptions found at CEQA Guidelines Section 15300.2 as all exceptions do not relate to the project scope of work for this project.
STRATEGIC PLAN INITIATIVE:
This item relates to the Council’s Goal of Infrastructure and Environmental Sustainability and Public Safety by investing in the sidewalk repair program.
DEPARTMENTAL COORDINATION:
Public Works staff has worked closely with the Finance Department in identifying and tracking the funding of this project.
FISCAL AND SUSTAINABILITY IMPACT:
Sufficient funding is available in CIP 9720 to pay for change orders 3 through 10.
ATTACHMENT:
Resolution
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