RESOLUTION NO. (N.C.S.)
A RESOLUTION AUTHORIZING BID AWARD AND EXECUTION OF CONTRACT WITH AMERICAN PROCESS GROUP LLC FOR THE INDUSTRIAL WASTEWATER TREATMENT FACILITY SEDIMENT REMOVAL PROJECT CIP 9368 WHEREAS, extreme precipitation from the 2023 winter storms inundated the Industrial Wastewater Treatment Facility with flood water from the Salinas River and caused damage to the earthen berms, levees, overflow basin and deposited a layer of sediment in the percolation ponds; and WHEREAS, the deposited sediment significantly impacts the percolation ponds capacity, limiting the ponds ability to infiltrate industrial wastewater; and WHEREAS, Carollo Engineers prepared plans, specifications and an engineer’s estimate for the anticipated dredging project required to remove the sediment from the percolation ponds; and WHEREAS, representatives of the City Clerk of Salinas on March 12, 2024, at a public meeting held via Zoom meeting from City Hall, at Salinas, California, publicly opened, examined, and declared all bids received electronically via the PlanetBids website for the Industrial Wastewater Sediment Removal Project CIP No. 9368 in accordance with the specifications for such work filed in the office of said City Clerk, and now on file in said office; and WHEREAS, the lowest responsive and responsible bidder American Process Group LLC submitted a bid of $5,988,344 for Base Bid 1, $1,934,131 for Base Bid 2 and totaling $7,922,475, which is 82% of the engineer’s estimate; and WHEREAS, City staff will be pursuing reimbursement of funds from the Federal Emergency Management Agency (FEMA) and California Office of Emergency Services (CalOES) for project for flood related damages; and WHEREAS, The City of Salinas has determined that the project is exempt from the California Environmental Quality Act (CEQA) Guidelines (Section 15301(c), Class I) because the work will be maintenance of an existing water reservoir; and WHEREAS, the project does not qualify for any of the exceptions to the categorical exemptions found at CEQA Guidelines Section 15300.2 as all exceptions do not relate to the project scope of work for this project; and NOW, THEREFORE, BE IT RESOLVED that pursuant to Salinas Charter section 13.1 and City Code Section 12-21, in reference to the “Industrial Wastewater Treatment Facility Sediment Removal Project, CIP 9368”, that all of said bids or proposals are rejected except the bid from American Process Group LLC, (hereinafter referred to as “Successful Bidders”), being the lowest and best bid, which is hereby accepted only for Base Bid No. 1. The subject contract is hereby awarded to said Successful Bidder for the sum of $5,988,344, and more specifically at the unit prices particularly set forth and contained in the Proposal for the “Industrial Wastewater Treatment Facility Sediment Removal Project”, of said successful bidders previously filed in the office of the City Clerk. Said sum shall be paid by the City of Salinas to said Successful Bidder in cash, lawful money of the United States of America, payable at the time and manner specified in the plans and specification and contract documents for the project filed in the office of the City Clerk, entitled “Industrial Wastewater Treatment Facility Sediment Removal Project CIP No. 9368”; and BE IT FURTHER RESOLVED that said plans and specifications are hereby referred and adopted for said work and are also referred to for all details and particulars thereof, and said plans and specifications are by reference incorporated in and hereby made a part of this resolution; and BE IT FURTHER RESOLVED that the below identified Capital Improvement Projects will transfer money to the 9368 account to fund the project and upon reimbursement from FEMA and CalOES, the City will return the reimbursed monies into the respective general funds’ fund balances identified and will be used to balance future operating and CIP budgets; and Fund
Project
Project Name
Appropriation Adjustment
1000
9147
Boiler Replacement
(900,000)
1000
9153
Downtown Traffic & Parking Study
(50,000)
1000
9161
Geographic Information Systems
(20,000)
1000
9226
Fleet Consolidation Replacement
(35,000)
1000
9230
Vibrancy Plan Infrastructure
(853)
1000
9313
City Hall Elevator
(140,000)
1000
9322
Vendor Permit Implementation
(40,000)
1000
9338
IWTF Expansion Project
(400,000)
1000
9351
Finance Service Counter
(47,800)
1000
9533
Electric Locking System
(123,328)
1000
9612
City Hall Improvements
(100,000)
1000
9718
Reroof Public Buildings
(22,149)
1000
9720
Sidewalk & Drainage Repairs
(955,015)
1200
9123
Fleet Service Trucks
(24,877)
1200
9153
Downtown Traffic & Parking Study
(13,798)
1200
9197
E-Fleet Replacement
(25,371)
1200
9226
Fleet Consolidation Replacement
(201,376)
1200
9231
Vibrancy Plan State Highways
(42,851)
1200
9232
Vibrancy Plan Parking
(2,663)
1200
9271
Urban Forestry Equip Replacement
(127,439)
1200
9273
Fleet Vehicles Replacement
(3,491)
1200
9720
Sidewalk & Drainage Repairs
(1,000,000)
1200
9981
Street Preventative Maintenance Program
(1,000,000)
6200
9130
Salinas River Maintenance Program
(60,000)
6200
9321
Salinas Storm Water Management
(900,000)
6200
9794
IW Treatment Facility Repairs
(1,000,000)
5800
9368
IWTF Flood Damage Repairs
7,236,012
BE IT FURTHER RESOLVED that the Mayor of Salinas is hereby authorized and directed on behalf of the City of Salinas to execute a contract consistent with the Proposal of said Successful Bidder for said work.
PASSED AND APPROVED this 25th day of June 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
________________________
Kimbley Craig, Mayor
ATTEST:
_________________________
Patricia M. Barajas, City Clerk
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