DATE: JUNE 25, 2024
DEPARTMENT: PUBLIC WORKS
FROM: DAVID JACOBS P.E., L.S., PUBLIC WORKS DIRECTOR
BY: VICTOR BAEZ, LANDSCAPE DISTRICTS/FORESTRY MGR.
TITLE: AMENDMENTS TO LANDSCAPE MAINTENANCE DISTRICTS AGREEMENTS WITH SMITH & ENRIGHT LANDSCAPING RECOMMENDED MOTION:
A motion to approve a Resolution related to the Landscape Maintenance District Agreements for Services with Smith & Enright Landscaping to Extend the terms of the Agreements for services within the North/East Maintenance District and Monte Bella Maintenance District for two (2) years; Increase the annual amount of compensation to be paid under the Agreement for the North/East Maintenance District to a not to exceed amount of $329,776.92; Increase the annual amount of compensation to be paid under the Agreement for the Monte Bella Maintenance District to a not to exceed amount of $78,624; and Authorize the City Manager to execute the amendments.
EXECUTIVE SUMMARY:
On June 22, 2021, the City Council approved Resolution No. 22149 (N.C.S.) and awarded a contract to Smith & Enright Landscaping for Landscaping services within the North/East District and Monte Bella District. Within the terms of the agreements, Smith & Enright requested an extension of the current contracts and revised rates. The extension and revised rates are included in Amendment No.1. City staff also recommends authorizing the City Manager to execute all Landscape Maintenance Service Contract amendments.
BACKGROUND:
On May 25, 2021, the Landscape Maintenance Services contracts went out to Bid. On June 22, 2021, Council awarded a contract to Smith & Enright Landscaping for the North/East District and the Monte Bella District and Brightview was awarded Harden Ranch District and Mira Monte, Airport, and Woodside Districts for Landscape Maintenance Services.
On February 15, 2024, Smith & Enright submitted a written request to exercise their option for an additional two (2) year term. The request included an increase of the ENR Cost Index of 5% or less on both Districts. City staff agrees with the request for extension and increase for the North/East District and the Monte Bella District. Extended term to end on June 30, 2026. New annual total for the North/East District is a monthly increase of $1,183.41 (4.5%) for a not-to-exceed $329,776.92. New annual amount for Monte Bella District is a monthly increase of $312 (5%) for a not-to-exceed $78,624.
CEQA CONSIDERATION:
Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378). In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Because the proposed action and this matter have no potential to cause any effect on the environment, or because it falls within a category of activities excluded as projects pursuant to CEQA Guidelines section 15378, this matter is not a project. Because the matter does not cause a direct or foreseeable indirect physical change on or in the environment, this matter is not a project. Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.
STRATEGIC PLAN INITIATIVE:
The Landscape Maintenance Service Contracts for the Maintenance Districts relates to the Council’s Strategic Goal of Infrastructure and Environmental Sustainability.
DEPARTMENTAL COORDINATION:
This work is an ongoing partnership between divisions within the Public Works Department. The Admin. Division coordinates the procurement and contract execution phase, while the Maintenance Services Division oversees the day-to-day operations.
FISCAL AND SUSTAINABILITY IMPACT:
The Landscape Maintenance Services proposed under these contracts will be financed by the respective assessment districts’ funds which have been collected specifically for this purpose.
Based on the requested adjustments, sufficient funds are available to sustain the new annual cost for the North/East District and the Monte Bella District. The below chart identifies the district, fund, and appropriation.
District
Fund/Appropriation
North/East District
2105.50.5563
Monte Bella District
2109.50.5567
ATTACHMENTS:
Resolution
Amendment No.1
Attachment A (Request for extension and price increase – North/East District) Attachment B (Request for extension and price increase – Monte Bella District) Page | 3
Page | 1
CITY OF SALINASCOUNCIL STAFF REPORTCITY OF SALINASCOUNCIL STAFF REPORT
CITY OF SALINAS
COUNCIL STAFF REPORT
CITY OF SALINAS
COUNCIL STAFF REPORT