DATE: AUGUST 20, 2024
DEPARTMENT: PUBLIC WORKS DEPARTMENT
FROM: DAVID JACOBS, P.E., L.S., PUBLIC WORKS DIRECTOR
BY: VICTOR SANCHEZ, ASSISTANT ENGINEER
ADRIANA ROBLES, P.E., C.F.M., CITY ENGINEER
TITLE: CITYWIDE SIDEWALK REPAIR PROJECT, CIP NO. 9720
RECOMMENDED MOTION:
A motion to approve a Resolution accepting the Citywide Sidewalk Repair Project CIP 9720, with JJR Construction Inc., for maintenance and responsibility.
EXECUTIVE SUMMARY:
On January 10, 2023, City Council awarded the Citywide Sidewalk Repair Project, CIP 9720 to JJR Construction Inc. via Resolution No. 22559 for a contracted amount of $3,761,531.32 and authorized additional work in the amount of $750,000. Construction began on March 20, 2023 with an allowance of 120 working days for project completion. JJR Construction has completed sidewalk repair for 33 street segments under this contract for a total amount, including 10 contract change orders, of $4,792,048.64. Substantial completion was issued on February 28, 2024. Plant establishment period ended on June 4, 2023.
BACKGROUND:
On August 5, 2021 the City Council adopted the Americans with Disabilities Act (ADA) Transition Plan for the City of Salinas. The plan identified ADA compliance deficiencies in facilities in the right of way including sidewalks, push buttons, bus stops and curb ramps. The Sidewalk Repair Program is a program that incorporates various divisions and programs in an effort to address ADA compliance in the right of way.
The Citywide Sidewalk Repair Project, CIP 9720, continues the City’s ongoing efforts to repair and/or rehabilitate sidewalks, curbs and gutters, pedestrian curb ramps and driveways that are deteriorated or damaged, and to make the required improvements to meet current ADA requirements. Project construction plans and specifications were approved by the City Engineer on December 6, 2023.
On January 10, 2023, City Council awarded JJR Construction Inc. the Citywide Sidewalk Repair Project, CIP 9720 for a contracted amount of $3,761,531.32 and authorized additional work in the amount of $750,000 (Resolution No. 22559) and allowing 120 working days for project completion. Construction commenced on March 20, 2023. A total of 33 street segments received sidewalk repairs or ADA improvements.
Table 1 identifies the street segments completed by JJR Construction through the Citywide Sidewalk Repair Project, CIP 9720.
Table 1. Sidewalk Repair Segments
Location
Street
Limits
Zip Code
1 Las Casitas Dr
Between Natividad Creek Bridge & Rider Avenue
93905
2 Nogal Dr
Between Las Casitas & Pacana Circle
93905
3 Amarillo Way
Between Nogal Drive & Rider Avenue
93905
4 Caribbean Ave
Between Hawaii Place & Pacific Avenue
93905
5 Atlantic St
Between Garner Avenue & Del Monte Avenue
93905
6 Kimmel St
Between N. Sanborn Road & Beech Street
93905
7 Alisal St
1819 E. Alisal Street
93905
8 Meadow Dr
Between John Street (East) & John Street (West)
93905
9 N Madeira Ave
Between E. Market Street & E. Alisal Street
93905
10 Roosevelt St
Between N. Madeira & N. Pearl Street
93905
11 N Pearl St
Between E. Market Street & E. Alisal Street
93905
12 N Sanborn St
Between Eucalyptus Drive & N. Madeira Avenue
93905
13 Cherokee Dr
Between Seminole Way & Cul-De-Sac
93906
14 Crescent Way
Between Adams Street & N. First Street
93906
15 Northridge Dr
Between Swaner Avenue (East) & Swaner Avenue (West)
93906
16 Louise St
Between Cleveland Avenue & Lenny Street
93906
17 Lenny St
Between Louise Streeet & Hoover Street
93906
18 Emerald Dr
Between Arcadia Way & Humboldt Drive
93906
19 Donner Way
Between Arcadia Way & Humboldt Drive
93906
20 Pescadero Dr
Between Inglewood Street & Los Coches Avenue
93906
21 Glendora Way
Between Inglewood Street & Compton Way
93906
22 Lexington Dr
Between Independence Boulevard & Provincetown Drive
93906
23 San Miguel Ave
Between San Juan Drive & San Fernando Drive
93901
24 Palma Dr
Between Sierra Madre Drive & Iverson Street
93901
25 San Vincente Ave
Between W. Acacia Street & Palma Drive
93901
26 W Acacia St
Between San Vincente Avenue & Iverson Street and Between S. Davis Road & W. Alisal Street 93901
27 Coleridge Dr
330 Coleridge Drive
93901
28 Maryal Dr
Between Chaparral Street& East Laurel Drive
93906
29 Adams St
Between Mohawk Avenue &West Laurel Drive
93906
30 Klamath Dr
Between Calaveras Drive & Arcadia Way
93906
31 Marin Ave
Between East Alvin Drive & Rainier Drive
93906
32 Mae Ave
ADA Ramp Install at Del Monte Ave and Cortez St
93905
33 Bellehaven Ave
ADA Ramp Install at Bellehaven St and 1st Ave
93905
Table 2 summarizes the project’s measurable outputs. Staff notes that planting of trees is dependent on the residents’ willingness to water the street tree. Of the locations identified for new street tree locations, only a limited number of residents agreed to accepting a new street tree.
Table 2 Project Summary
Construction Activity Description
Quantity
Unit
Remove and Reconstruct Concrete Sidewalk
3.4 miles
Remove and Reconstruct Curb and Gutter
2.07 miles
Remove and Reconstruct Driveway Approaches
16,070
sq. ft.
Grind Sidewalk Offsets
1.29 miles
Construct ADA Curb Ramps
199
each
Remove Street Trees
201
each
Planted Street Trees
27 each
A total of ten change orders totaling $1,030,517.32 were issued for a total construction cost, including contract change orders, of $4,792,048.64, as detailed on Table 3. A total of 103 additional working days were issued to complete the additional work requested. Contract change orders were approved in accordance with Department Policy 75-1, revised December 4, 2018.
Table 3: Contract Change Orders
Contract/ Change Order
Description
Working Days
Change Order Amount
Cumulative Contact Total
Contract
Base Bid 1-6
120
$3,761,531.32
CCO 1
4 Additional Street Locations
60 $724,083.15
$4,485,614.47
CCO 2
Add River Rock and Additional HMA Installation
0 $25,000.00
$4,510,614.47
CCO 3
Damaged City Light Cable Upgrade
0 $5,407.15
$4,516,021.62
CCO 4
Concrete Roadway Ramp Tie-in
10 $25,000.00
$4,541,021.62
CCO 5
City Hall Sidewalk Grinding
3 $7,402.50
$4,548,424.12
CCO 6
Additional Working Days Authorization for Missed Ramps
5 $0.00
$4,548,424.12
CCO 7
Additional Working Days Authorization for Additional Tree Removals 15 $0.00
$4,548,424.12
CCO 8
Additional ADA Ramp Installation
10 $90,795.10
$4,639,219.22
CCO 9
Balance Change Order
0 $19,771.43
$4,658,990.65
CCO 10
Balance Change Order
0 $133,057.99
$4,792,048.64
TOTAL
223
$1,030,517.32
$4,792,048.64
The project was substantially completed on February 28, 2024. The plant establishment period ended on June 4, 2023. Relief of maintenance of non-punchlist items was issued on June 25, 2024.
The construction methods and materials met the Project Specifications as set forth by the contract documents and the project has been deemed complete.
On November 16, 2021, City Council appropriated American Rescue Plan Act Funds (Resolution No. 22250), allocating $6M for sidewalk repairs, majority to be spent in 93905 and 93906. ARPA funding was divided to be spent in two years on separate sidewalk repair projects. Additional funding for this project was allocated from CIP 9720 (General Fund, Measure G and Measure X).
CEQA CONSIDERATION:
The City of Salinas has determined that the project is exempt from the California Environmental Quality Act (CEQA) Guidelines (Section 15301(c), Class I) because the majority of the work will be maintenance of concrete sidewalks, curb and gutter.
Furthermore, the project does not qualify for any of the exceptions to the categorical exemptions found at CEQA Guidelines Section 15300.2 as all exceptions do not relate to the project scope of work for this project.
STRATEGIC PLAN INITIATIVE:
This item relates to the Council’s Goal of Infrastructure and Environmental Sustainability and Public Safety by investing in the sidewalk repair program and allowing increased mobility for seniors, youth, and disabled individuals.
DEPARTMENTAL COORDINATION:
The majority of the coordination is within the Public Works Department. The Divisions working together are the Engineering Division and Maintenance (Urban Forestry and Streets Divisions) for updates and coordination on the Sidewalk Repair request list, evaluation of tree roots, and tracking of tree removals and planting. Public Works coordinates contract execution and funding with the Finance and Legal Departments.
FISCAL AND SUSTAINABILITY IMPACT:
This action has no impact to the general fund. The project was constructed within its allocated budget, allowance, and 10% contingency.
ATTACHMENTS:
Resolution
Before/After Photos
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