RESOLUTION NO. (N.C.S.)
A RESOLUTION APPROVING PLANS AND SPECIFICATIONS; Accepting the withdrawal of bid from the apparent low bidder, Mountain Cascade, Inc.; AUTHORIZING BID AWARD AND EXECUTION OF CONTRACT TO SIERRA CONSTRUCTION & EXCAVATION, Inc. FOR THE SANITARY SEWER SPOT REPAIR AND IMPROVEMENTS IN THE AMOUNT OF $3,352,170.00 (Base Bid plus Additive Bid Items B, C, D, E, F); Approving the transfer of ARPA funds from 8192 Stormwater Green Infrastructure in the amount of $230,678; 9086 Natividad Creek Silt in the amount of $62,000; and 9727 Gabilan Creek Silt in the amount of $61,861 to arpa fund 8190; AND APPROVING a 20% project contingency and soft costs in the amount of $670,435 WHEREAS, the Sanitary Sewer Spot Repair and Improvements is one of the identified projects listed as part of the “Investments in Water and Sewer” funded with the American Rescue Plan Act (ARPA) of 2021 Funds (Fund Number 3911.50.8190); and WHEREAS, selection of improvements are based on the findings of the Sanitary Sewer Master Plan Update and areas of maintenance concerns; and WHEREAS, selected locations were surveyed and designed by Wallace Group and improvement plans and specifications were approved by the City Engineer; and WHEREAS, on July 3, 2024, the Sanitary Sewer Spot Repair and Improvements was advertised for bidding; and WHEREAS, representatives of the City Clerk of Salinas on July 30, 2024, at a public meeting held virtually via Zoom, publicly opened, examined, and declared all bids received via PlanetBids, an electronic bid advertisement website for the Sanitary Sewer Spot Repair and Improvements in accordance with the plans and specifications for such work on file in the office of the City Clerk; and WHEREAS, the apparent low bidder, Mountain Cascade, Inc. (MCI) requested that it be allowed to withdraw its bid due to clerical errors made when entering the final pricing, which made MCI’s bid materially different than what it intended to submit; and WHEREAS, the apparent low bidder, Mountain Cascade, Inc.’s withdrawal of bid request is hereby accepted; and WHEREAS, the second low bidder, Sierra Construction & Excavation, Inc., submitted a bid that is 14.45% above the engineering estimate but is deemed reasonable; and WHEREAS, City staff thereupon reported the results of the bidding to the City Council at its regular meeting on August 20, 2024, and the Council in open session at said meeting examined the report of staff.
NOW, THEREFORE, BE IT RESOLVED that pursuant to Salinas Municipal Code Section 12-21, in reference to the Sanitary Sewer Spot Repair and Improvements, that all of said bids or proposals are rejected except the bid of Sierra Construction & Excavation, Inc., (hereinafter referred to as “Successful Bidder”), being the lowest and best bid which is hereby accepted. The subject contract is hereby awarded to said Successful Bidder for the sum of $3,352,170.00 (Base Bid plus Additive Bid Items B, C, D, E, F), and more specifically at the unit prices particularly set forth and contained in the Proposal for the Sanitary Sewer Spot Repair and Improvements, of said Successful Bidder previously filed in the office of the City Clerk on July 30, 2024. Said sum shall be paid by the City of Salinas to said Successful Bidder in the manner specified in the contract documents for the project filed in the office of the City Clerk, entitled “Sanitary Sewer Spot Repair and Improvements”; and BE IT FURTHER RESOLVED that said project plans and specifications are hereby accepted and adopted for said work and are also referred to for all of the details and particulars thereof, and said plans and specifications are by reference incorporated in and hereby made a part of this resolution; and BE IT FURTHER RESOLVED that the transfer of ARPA funds from 8192 Stormwater Green Infrastructure in the amount of $230,678, 9086 Natividad Creek Silt in the amount of $62,000, and 9727 Gabilan Creek Silt in the amount of $61,861 to ARPA fund 8190 is hereby approved; and BE IT FURTHER RESOLVED that the Salinas City Council hereby approves a 20% project contingency and soft costs in the amount of $670,435; and BE IT FURTHER RESOLVED that the Mayor of Salinas is hereby authorized and directed on behalf of the City of Salinas to execute a contract consistent with the Proposal of said Successful Bidder for said work.
PASSED AND APPROVED this 20th day of August 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED:
________________________
Kimbley Craig, Mayor
ATTEST:
_________________________
Patricia M. Barajas, City Clerk
Transfer amounts could be lower due to ongoing transactions.