DATE: SEPTEMBER 10, 2024
DEPARTMENT: PUBLIC WORKS DEPARTMENT
FROM: DAVID JACOBS, P.E., L.S., PUBLIC WORKS DIRECTOR
BY: VICTOR SANCHEZ, ASSISTANT ENGINEER
ADRIANA ROBLES P.E., C.F.M., CITY ENGINEER
TITLE: 2024 PAVEMENT IMPROVEMENTS ON VARIOUS STREETS PROJECT, CIP NO. 9981 CONTRACT CHANGE ORDER NO. 5 RECOMMENDED MOTION:
It is recommended that the City Council approve a resolution:
Approving the transfer of $181,825.60 from the Traffic Calming Improvements Project (CIP 9163) to the Slurry Seal Improvements Project (CIP 9981); and Authorizing the City Manager to approve Contract Change Order No. 5 in an amount not to exceed $181,825.60.
EXECUTIVE SUMMARY:
On February 20, 2024, City Council approved Resolution 22903 awarding a contract to Granite Rock Company in the amount of $5,387,979.50, approving a $612,020.50 allowance for extension of the patch and repair limits and 25% contingency, and authorizing the Interim City Manager to execute all contract change orders.
Contract Change Order No. 5 will direct the contractor to perform additional patch and repair locations for West Acacia Street, Iverson Street, Rainier Drive, and Circle Drive using Traffic Calming funds to facilitate placement of speed cushions.
BACKGROUND:
On February 20, 2024, City Council approved Resolution 22903, awarding a contract to Granite Rock Company in the amount of $5,387,979.50, approving a $612,020.50 allowance for extension of the patch and repair limits and 25% contingency, and authorizing the Interim City Manager to execute all contract change orders.
Contract Change Order No. 5 is required to patch and repair pavement at locations where speed cushions are located or proposed to be located along West Acacia Street, Iverson Street, Rainier Drive, and Circle Drive. Traffic calming plans for West Acacia Street (Resolution No. 22558), Iverson Street (Resolution No. 22602) and Rainier Drive (Resolution No. 22858) were approved by City Council in 2023 but pavement conditions did not allow for proper installation of the speed cushions. Similarly, the pavement condition at Circle Drive allowed the speed cushions to come loose, requiring replacement. Following several attempts to secure a contractor to perform these small area patch and repairs for installation of traffic calming measures, staff is seeking approval to facilitate implementation using Traffic Calming funds for this pavement repair although sufficient funds are available in current contract, the pavement repair at the locations identified do not align with the Pavement Management and Street Selection List approved by Council. For this reason, staff is requesting City Council approval of the use Traffic Calming funds (CIP 9163) to execute Change Order 5.
Table 1 provides a list of change orders executed for the 2024 Pavement Improvement Project.
Table 1: Contract Change Order List
Description
Cost
CCO #1 - Towt St/E Laurel Dr Intersection
$ 56,012.00
CCO #2 - Towt St Additional Quantities
$ 253,456.00
CCO #3 - Asphalt Mix Adjustment (1/2”)
$ 5,835.00
CCO #4 - S Hebbron Ave (E Alisal St to John St)
$ 427,725.00
CCO #5 – Circle Dr, Rainer Dr, Iverson St, W Acacia St Patch & Repair $ 181,825.60
Total
$ 924,853.60
CEQA CONSIDERATION:
The City of Salinas has determined that the project is exempt from the California Environmental Quality Act (CEQA) Guidelines (Section 15301(c), Class I) because the project proposes to maintain existing roadways, crosswalks, signage, and pavement striping.
Furthermore, the project does not qualify for any of the exceptions to the categorical exemptions found at CEQA Guidelines Section 15300.2 as all exceptions do not relate to the project scope of work for this project.
STRATEGIC PLAN INITIATIVE:
This item relates to the Council’s Goal of Infrastructure and Environmental Sustainability and Public Safety by investing in the sidewalk repair program.
DEPARTMENTAL COORDINATION:
The majority of the coordination is within the Public Works Department. The Divisions working together are the Engineering Division and Maintenance (Urban Forestry and Streets Divisions) for updates and coordination on the Sidewalk Repair request list, evaluation of tree roots, and tracking of the trees removed/replaced.
FISCAL AND SUSTAINABILITY IMPACT:
funding is available and appropriated in the Traffic Calming Improvements Project budget (5800.50.9163).
ATTACHMENTS:
Resolution
CIP 9981-CCO-5 W Acacia, Iverson, Rainier, Circle
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