DATE: SEPTEMBER 10, 2024
DEPARTMENT: PUBLIC WORKS
FROM: DAVID JACOBS, PUBLIC WORKS DIRECTOR
BY: SEAN SCHMIDT, FACILITIES MAINTENANCE MANAGER
TITLE: EMERGENCY PUBLIC WORKS YARD ADMIN SEWER REPAIR
RECOMMENDED MOTION:
A motion to approve a Resolution authorizing the City Manager to execute an agreement with E&D Industrial Trades, LLC dba ACME Plumbing for emergency sewer repair at the Public Works Yard in an amount of $39,950 and approve a 10% contingency in the amount of $3,995 for a total not to exceed amount of $43,945.
EXECUTIVE SUMMARY:
The Public Works Yard Admin sewer line has been having blockages over the last year, having to be snaked every two weeks. A plumber was called out to investigate the problem and it was determined that the sewer line was broken in two spots and had roots growing inside. Due to the age of the sewer line and because the line supplies the only women’s restroom, emergency repair to replace the sewer line was required.
BACKGROUND:
The Public Works Facilities Division has been working with the Yard Admin Supervisor, trying to mitigate the sewer line blockages at the Public Works Yard over the past year. The sewer line has been getting worse over time. Multiple plumbing contractors have snaked the line, along with the Facilities Division. Earlier this month, while servicing the sewer line, it was found that the line was not unclogging and could not keep up with the use of the restroom.
On August 8, 2024, ACME Plumbing was called to assist the Facilities Division to assist with a solution to the blockage and found that the restrooms needed to be shut down. The assessment after sending a camera down the sewer line found that the sewer line was broken in two spots and tree roots going in one spot. The recommendation was to replace the entire length of sewer line to main line approximately 95 feet of 4-inch sewer line. The replacement would not only allow Facilities to save time and manpower dealing with the blockages but would also allow use of the restroom without continuous disruptions.
Due to the emergency nature of the repair, work was authorized with the City Manager’s approval for this maintenance replacement project. Labor and materials were estimated at $39,950. A ten percent (10%) contingency is requested as part of this work to address any unforeseen deficiencies in the system that may be discovered prior to completion.
Staff is seeking Council approval of this repair of the Yard Admin sewer line pursuant to Section 12-27 of the Salinas Municipal Code. Staff is requesting exceptions to competitive bidding for this agreement given that the City Manager deemed this an emergency repair and that competitive bidding of this item would further extend the timeline for replacement of the only women’s restroom at the yard.
CEQA CONSIDERATION:
Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378).
STRATEGIC PLAN INITIATIVE:
This project addresses the current City Council’s Goals of Infrastructure and Environmental Sustainability by improving city facilities.
DEPARTMENTAL COORDINATION:
The Facilities Division along with the Yard Admin Supervisor, have worked together to identify funding for the replacement of the sewer line. The Public Works Facilities Division has been working to address system failures throughout the City and bring the items before Council for your approval. The Facilities Divisions will ensure timely replacement and proper protocols are followed.
FISCAL AND SUSTAINABILITY IMPACT:
Funding is available and appropriated in the Facilities Division (1000.50.5232).
ATTACHMENTS:
Resolution
Quote
Agreement
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