DATE: SEPTEMBER 24, 2024
DEPARTMENT: LIBRARY AND COMMUNITY SERVICES
COMMUNITY DEVELOPMENT
FROM: KRISTAN LUNDQUIST, LCS DIRECTOR
LISA BRINTON, CD DIRECTOR
BY: ANA AMBRIZ, REC-PARK SUPERINTENDENT
OSCAR RESENDIZ, ASSOCIATE PLANNER
TITLE: AGREEMENT FOR SERVICES WITH MIRACLE PLAYSYSTEMS INC. FOR THE PURCHASE AND INSTALLATION OF EXERCISE EQUIPMENT AT CESAR CHAVEZ PARK AND SWING SET AT SANTA RITA NEIGHBORHOOD PARK RECOMMENDED MOTION:
A motion to approve a Resolution authorizing the City Manager to enter into an Agreement with Miracle Playsystems Inc. for the purchase and installation of exercise equipment at Cesar Chavez Community Park and swing set at Santa Rita Neighborhood Park in an amount not to exceed $64,120.
EXECUTIVE SUMMARY:
On March June 13, 2023, the City Council approved a resolution awarding a contract for the Cesar Chavez Park Decomposed Granite (DG) Path improvements to NR Development, Inc. Part of the scope of this project was to add four DG pads for the installation of exercise equipment along the trail. The four DG pads are now in place and ready for exercise equipment to be installed. Contract scope of work also includes adding a swing set to Santa Rita Park. Funding for the Cesar Chavez Park pathway and equipment improvements is Proposition 68 - Per Capita Program funds and CIP 9426, Alisal Vibrancy Plan Implementation. The Santa Rita swing set is included in the FY 24-25 Budget.
BACKGROUND:
The City was awarded Proposition 68 - Per Capita Program funds in the amount of $177,952. The intent of the Prop 68 funded Per Capita Program is to create opportunities for high quality outdoor recreation and connect residents to parks in critically underserved communities across California. The Cesar Chavez Trail Park project consisted of renovating the existing decomposed granite trail, extending the trail to connect to Circle Drive, and the installation of bench and exercise pads along the trail. The total cost of trail improvements and expansion was $602,500. In addition to Per Capita Program funds, the project also leveraged $559,000 of Alisal Vibrancy Plan (AVP) implementation funds (CIP 9246) designated for park and open space improvements to cover a portion of DG trail improvements, exercise equipment, benches, and trash receptacles to make this project a reality.
Staff explored a series of exercise equipment and determined that the best option was provided by Miracle Playsystems. The equipment will fit in the pre-built DG pads and is within the allocated AVP fund amount. The cost for the installation and exercise equipment is of $51,917.41. In addition, staff is requesting a 10% contingency for any issues that may arise during this project.
Santa Rita Neighborhood Park is one of 3 parks within District 5 and lacks a swing set. To expand park access and amenities for families in District 5, staff recommended adding a tot swing set during the FY 24-25 budget. The cost for the swing set and installation is $6,433.38.
Consistent with Purchasing Policies and ordinance (2576) the purchase of equipment and services in the amount of more than $30,000 with one vendor requires City Council authorization. The total cost for the equipment and installation is of $64,120.
CEQA CONSIDERATION:
Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378). In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities which have the potential for causing a significant effect on the environment.
CALIFORNIA GOVERNMENT CODE §84308 APPLIES:
Yes
STRATEGIC PLAN INITIATIVE:
This item relates to the City Council Goals of Youth and Seniors and Infrastructure and Environmental Sustainability. Trail improvements and amenities provide a space for walking or running in addition to a possible future connection with a proposed regional trail outside the park. Adding exercise stations will promote healthy activity, as identified as priorities in the resident led AVP and implementation priorities. This collaboration allows the City to maximize both the use of the Per Capita Grant Funds and the AVP implementation funds to increase community benefit and achieve the priorities of both the PRLMP and the AVP.
DEPARTMENTAL COORDINATION:
Library & Community Services, Community Development, and Public Works Departments worked together to leverage funds for the trail and will continue to collaborate in the purchase and installation of exercise equipment.
FISCAL AND SUSTAINABILITY IMPACT:
Alisal Vibrancy Plan Implementation Funds (CIP 9246) will cover the purchase and installation of exercise equipment.
Fund
Appropriation
Appropriation
Name
Total Appropriation
Amount for recommendation
FY 24-25 Operating Budget Page
Last Budget Action (Date, Resolution)*
5800
20.2031-63.5900
Outside services-Other professional
$559,000
$57,686.01
NA
6/13/23, 22693
1000
80.8005-64.5820
Other charges- contingencies
$376,879
$6,433.38
253
6/11/24,
22979
* The FY 24-25 Adopted Budget was adopted on June 11, 2024.
ATTACHMENTS:
Resolution
Agreement with Miracle Playsystems Inc.
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