DATE: OCTOBER 8, 2024
DEPARTMENT: PUBLIC WORKS ENVIRONMENTAL MAINTENANCE
FROM: DAVID JACOBS, PUBLIC WORKS DIRECTOR
BY: VICTOR BAEZ, LANDSCAPE DISTRICTS/FORESTRY MNGR.
TITLE: FIRST AMENDMENT WITH BRIGHTVIEW LANDSCAPE SERVICE, INC. FOR MAINTENANCE DISTRICTS’ LANDSCAPING RECOMMENDED MOTION:
A motion to approve a resolution:
Authorizing the City Manager to execute First Amendment with Brightview Landscape Service, Inc. for Harden Ranch Maintenance District and Mira Monte, Airport, and Woodside Maintenance District; Increasing the compensation for Harden Ranch Maintenance District by $5,000 for a revised not to exceed amount of $76,000 to cover unscheduled/extra work; and Increasing the compensation for Mira Monte, Airport, and Woodside Maintenance Districts to increase the compensation by $15,700 for a revised not to exceed amount of $84,719 to cover unscheduled/extra work.
EXECUTIVE SUMMARY:
This Amendment will allow the City Manager to execute any unscheduled/extra work cost increases in Harden Ranch Maintenance Districts Agreement. The initial unscheduled/extra work increase will be $5,000 and may change with in the yearly service due to the unpredictability of unforeseen landscape issues that may arise. The revised not to exceed amount for unscheduled/extra work and the current Agreement for annual compensation will be $76,000.
This Amendment will also allow the City Manager to execute any unscheduled/extra work cost increases in Mira Monte, Airport, and Woodside Maintenance Districts Agreement. The initial extra work increase will be $15,700 and may change with in the yearly service due to the unpredictability of unforeseen landscape issues that may arise. The revised not to exceed amount for unscheduled/extra work and the current Agreement for annual compensation will be $84,719.
BACKGROUND:
On June 25, 2024, City Council approved the contract agreements for Landscape Maintenance with Brightview Landscape Service, Inc. for Harden Ranch Maintenance District and Mira Monte, Airport, and Woodside Maintenance District. The total amount of annual compensation for Harden Ranch Maintenance District was not to exceed $71,000 and Mira Monte, Airport, and Woodside Maintenance District annual compensation not to exceed is $69,019 but the unscheduled/extra work was not included in the agreement’s not to exceed total. Unscheduled, extra work was verbalized as an item in the original proposal. Unscheduled extra work would include unpredictable issues or events that happen such as down trees or branches that cause obstruction or hazards to the public. Staff is recommending that the two totals be combined and allowed to be approved to continue the landscape service as needed.
CEQA CONSIDERATION:
Not a Project. The City of Salinas has determined that the proposed action is not a project as defined by the California Environmental Quality Act (CEQA) (CEQA Guidelines Section 15378). In addition, CEQA Guidelines Section 15061 includes the general rule that CEQA applies only to activities which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Because the proposed action and this matter have no potential to cause any effect on the environment, or because it falls within a category of activities excluded as projects pursuant to CEQA Guidelines section 15378, this matter is not a project. Because the matter does not cause a direct or foreseeable indirect physical change on or in the environment, this matter is not a project. Any subsequent discretionary projects resulting from this action will be assessed for CEQA applicability.
CALIFORNIA GOVERNMENT CODE §84308 APPLIES:
No, this contract does not apply to Government Code §84308/Levine Act.
STRATEGIC PLAN INITIATIVE:
The Landscape Maintenance Service Contract for the Maintenance Districts relates to the Council’s Strategic Goal of Infrastructure and Environmental Sustainability.
DEPARTMENTAL COORDINATION:
Public Works Department has been coordinating with the City’s Finance and Legal Departments to ensure compliance with standards as well as all fiscal elements are being met.
FISCAL AND SUSTAINABILITY IMPACT:
Harden Ranch Maintenance District:
Fund
Appropriation
Appropriation
Name
Total Appropriation
Amount for recommendation
FY 24-25 Operating Budget Page
Last Budget Action (Date, Resolution)
2106
50.5564-63.4900
Outside services maintenance & repairs-others
$5,000
$5,000
n/a
6/18/24, 23010
The annual not to exceed amount of $71,000 for the current Harden Ranch Maintenance District Agreement is funded with District Funds from account 2106.50.5564-63.4900. The additional appropriation to cover the unscheduled/extra work will be funded from the same G/L as detailed in the above table.
Mira Monte Maintenance District:
Fund
Appropriation
Appropriation
Name
Total Appropriation
Amount for recommendation
FY 24-25 Operating Budget Page
Last Budget Action (Date, Resolution)
2108
50.5566-63.4900
Outside services maintenance & repairs-others
$8,015.92
$7,000
n/a
6/18/24, 23010
2108
50.5566-63.6010
Outside services other outside services
$4,000
$3,000
n/a
6/18/24
23010
2104
50.5562-63.4900
Outside services maintenance & repairs-others
$4,607.74
$700
n/a
6/18/24, 23010
2102
50.5560-63.4900
Outside services maintenance & repairs-others
$7,720.38
$5,000
n/a
6/18/24 ,23010
The annual not to exceed amount of $69,019 for current Mira Monte, Airport, and Woodside Maintenance District Agreement is funded with District Funds from accounts 2108.50.5566-63.4900 Mira Monte Maintenance District,2104.50.5562-63.4900 Airport Bus Park Maintenance District, and 2102.50.5560-63.4900 Woodside Park Maintenance District. The additional appropriation to cover the unscheduled/extra work will be funded from same G/L’s as detailed in the above table.
ATTACHMENTS:
Resolution
Original Agreement
Amendment
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